HomeMy WebLinkAboutOrdinance 5564 ORDINANCE NO. 5564
AN ORDINANCE AMENDING SECTION 33.361 COMPOSITION OF
CHAPTER 33: DEPARTMENTS, BOARDS, COMMISSIONS, AND
AUTHORITIES OF THE CODE OF FAYETTEVILLE TO CHANGE THE
STRUCTURE OF CITY AND UNIVERSITY APPOINTMENTS TO THE
TOWN AND GOWN ADVISORY COMMITTEE
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE,ARKANSAS:
Section 1. That the City Council of the City of Fayetteville, Arkansas hereby amends
Section 33.361 Composition of Chapter 33: Departments, Boards, Commissions, and Authorities
of the Code of Fayetteville, so that after amendment, it shall read presented in the attached
Exhibit"A", which is incorporated into this Ordinance as if set out word for word.
PASSED and APPROVED this 5ffi day of February, 2013.
APPROVED: ATTEST:
By: By:
L NLD JO ayor SONDRA E. SMITH, City Clerk/Treasurer
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33.361 Composition
The Town and Gown Advisory Committee shall be
comprised of twenty-one (21) voting members,
consisting of the following:
(A) One (1) member of the Committee shall be a
member of the City Council appointed by the
Mayor;
(B) One (1) member shall be a resident of Ward 1
appointed by the City Council;
(C) One (1) member shall be a resident of Ward 2
appointed by the City Council;
(D) One (1) member shall be a resident of Ward 3
appointed by the City Council;
(E) One (1) member shall be a resident of Ward 4
appointed by the City Council;
(F) One (1) member shall be a business owner in the
City or a representative of the City development
community appointed by the City Council;
(G) One (1) member shall be a University of
Arkansas student living in the City appointed by
the City Council;
(H) Seven (7) members shall be City staff appointed
by the Mayor;and
(1) Seven (7) members shall be representatives from
the University of Arkansas, to be selected by the
Chancellor or the Chancellor's designee.
EXHIBIT
City of Fayetteville Staff Review Form
City Council Agenda Items
and
Contracts, Leases or Agreements
2/5/2013
City Council Meeting Date
Agenda Items Only
Lindsley Smith Communications&Volunteer Sery
Submitted By Division Department
Action Required:
Approve an Ordinance Amendment changing the City of Fayetteville Town and Gown Advisory Committee Ordinance
section on Mayor and Chancellor appointment structure.
Cost of this request Category/Project Budget Program Category/Project Name
Account Number Funds Used to Date Program/Project Category Name
Project Number Remaining Balance Fund Name
Budgeted Item Budget Adjustment Attached Q
Previous Ordinance or Resolution#
eorney7!:!
Date
Original Contract Date:
�'•( ��(3 Original Contract Number:
Date
�o a- - 1- 17.16,3
Finance and Internal Services Director Date Received in(pity.j i 3 P 0 3:5 5 K C V D
Clerk's Office
YSa
ff Date
Received in
Mayor's Office
D
Comments:
Revised January 15,2009
•
atePVTlIle THE CITY OF FAYETTEVILLE,ARKANSAS
DEPARTMENT CORRESPONDENCE
ARKANSAS
CITY COUNCIL AGENDA MEMO
To: Mayor Jordan and City Council
Thru: Lioneld Jordan, Mayor 4
Don Marr, Chief of Staff�
From: Lindsley Smith, Communication Directoor _
Date: January 15, 2013
Subject: Town and Gown Advisory Committee Ordinance Appointment Structure Amendment
PROPOSAL:
To amend Article XXIV, section 33.361, which provides Committee composition for the City of Fayetteville
Town and Gown Advisory Committee to provide the Mayor and the University of Arkansas greater flexibility
in staff appointments to the Committee by removing the existing Ordinance's requirements for only specific
City and University staff appointments to this Committee.
BACKGROUND:
The Town and Gown Advisory Committee was created by Ordinance 551 on July 3, 2012. This Committee is a
forum for collaboration between the City of Fayetteville and the University of Arkansas and their stakeholders
(students, other residents, etc) on mutually-relevant issues. The Committee is empowered only to advise and
make recommendations on a periodic basis to both the City.Council and the University of Arkansas. Members
of the Fayetteville community appointed by the City Council shall serve a two-year term;however, members
appointed by the Mayor shall serve at the pleasure of the Mayor, and members appointed by the University of
Arkansas shall serve for such period as to be determined by the Chancellor or their designee. As the Ordinance
currently exists,both the Mayor and University are limited in their ability to appoint staff that each entity knows
would best serve the purposes of the Committee, City, or University as envisioned in the purpose and
establishment section of the existing Ordinance.
RECOMMENDATION:
Staff recommends approval of an Ordinance change to increase flexibility in appointments for this committee,
still providing for individuals at each entity to be in a decision-making capacity within their staff positions, but
not restricting the ability of appointments due to Ordinance-set designated staff members at either the City of
Fayetteville or University of Arkansas.
BUDGET IMPACT:
There is no budget impact.
ORDINANCE NO.
AN ORDINANCE AMENDING SECTION 33.361 COMPOSITION OF
CHAPTER 33: DEPARTMENTS, BOARDS, COMMISSIONS, AND
AUTHORITIES OF THE CODE OF FAYETTEVILLE TO CHANGE THE
STRUCTURE OF CITY AND UNIVERSITY APPOINTMENTS TO THE
TOWN AND GOWN ADVISORY COMMITTEE
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE,ARKANSAS:
Section 1. That the City Council of the City of Fayetteville, Arkansas hereby amends
Section 33.361 Composition of Chapter 33: Departments, Boards, Commissions, and Authorities
of the Code of Fayetteville, so that after amendment, it shall read presented in the attached
Exhibit"A", which is incorporated into this Ordinance as if set out word for word.
PASSED and APPROVED this 5th day of February, 2013.
APPROVED: ATTEST:
By: By:
LIONELD JORDAN, Mayor SONDRA E. SMITH, City Clerk/Treasurer
33.361 Composition
The Town and Gown Advisory Committee shall be
comprised of twenty-one (21) voting members,
consisting of the following:
(A) One (1) member of the Committee shall be a
member of the City Council appointed by the
Mayor;
(B) One (1) member shall be a resident of Ward 1
appointed by the City Council;
(C) One (1) member shall be a resident of Ward 2
appointed by the City Council;
(D) One (1) member shall be a resident of Ward 3
appointed by the City Council;
(E) One (1) member shall be a resident of Ward 4
appointed by the City Council;
(F) One(1) member shall be a business owner in the
City or a representative of the City development
community appointed by the City Council;
(G) One (1) member shall be a University of
Arkansas student living in the City appointed by
the City Council;
(H) Seven (7) members shall be City staff appointed
by the Mayor;and
(1) Seven(7) members shall be representatives from
the University of Arkansas, to be selected by the
Chancellor or the Chancellor's designee.
EXHIBIT
s
FAYETTEVILLE CODE OF ORDINANCES
TITLE III ADMINISTRATION
33.355 Selection Process (F) One(1)member shall be a business owner in the
The City Council shall appoint the private citizen City or a representative of the City development
members through the normal Nominating Committee community appointed by the City Council;
process. All other members of the Active
Transportation Advisory Committee shall be (G) One (1) member shall be a University of
appointed by their respective organizations. Arkansas student living in the City appointed by
the City Council;
(Ord.5343,8-3-10)
(H) Seven (7) members shall be City staff appointed
33.356-33.359 Reserved by the Mayor, and shall include one (1)
representative of the Mayor's office, one (1)
ARTICLE XXIV representative of Development Services-Current
Planning, one (1) representative of Development
TOWN AND GOWN ADVISORY Services-Community Services, . one (1)
COMMITTEE representative of Police, one(1)representative of
Fire, one (1) representative of Parking, and one
(1) representative from either Transportation or
33.360 Purpose and Establishment Utilities.
There is hereby established the Town and Gown
Advisory Committee. This Committee shall be a (1) Seven(7)members shall be representatives from
forum for collaboration between the City of the University of Arkansas, to be selected by the
Fayetteville and the University of Arkansas on Chancellor or the Chancellor's designee, and
mutually relevant issues including, but not limited to, shall include one (1) representative of the
campus expansions, the need for student housing Chancellor's Office, one (1) representative of
both on and off campus, and parking and noise in Government Relations, one (1) representative
areas adjacent to or nearby the campus. The from the Division of Student Affairs, one (1)
Committee is empowered only to advise and make representative of Parking and Transit, one (1)
recommendations on a periodic basis to both the City representative of Athletics, one(1) representative
Council and the University of Arkansas on such of Facilities Management, and the current
issues, and to adopt rules for the conduct of its own Associated Student Government President.
business.
(Ord.5511,7-3-12)
(Ord.5511,7-3-12)
33.362 Terms Of Office
33.361 Composition Members appointed by the City Council shall serve a
two(2)year term,. Members appointed by the Mayor,
The Town and Gown Advisory Committee shall be with the exception of the City Council member
comprised of twenty-one (21) voting members, appointed by the Mayor,shall serve at the pleasure of
consisting of the following: the Mayor. Members appointed from the University of
Arkansas shall serve for such period as to be
(A) One (1) member of the Committee shall be a determined by the University.
member of the City Council appointed by the
Mayor; (Ord.5511,7-3-12)
(B) One (1) member shall be a resident of Ward 1 33.363 Officers And Quorum
appointed by the City Council;
At the first regularly scheduled Committee meeting of
(C) One (1) member shall be a resident of Ward 2 each calendar year, the members of the Committee
appointed by the City Council; shall elect from among themselves a Chairperson and
a Secretary, who shall operate as Vice-Chair. A
(D) One (1) member shall be a resident of Ward 3 majority of the whole number of members shall
appointed by the City Council; constitute a quorum to conduct business, and a
majority vote of those present shall be sufficient to
(E) One (1) member shall be a resident of Ward 4 approve or deny any matter before the Committee.
appointed by the City Council;
(Ord.5511,7-3-12)
CD33:30
FAYETTEVILLE CODE OF ORDINANCES
TITLE III ADMINISTRATION
(Ord.5522,9-4-12)
33.364 Meetings
33.368 Responsibilities and Duties
The Town and Gown Advisory Committee shall meet To fulfill its responsibilities and duties the Audit
at least once per quarter to conduct regular business, Committee shall:
at a time and place that is mutually convenient to the
membership. The Town and Gown Advisory (A) Review the Charter periodically and update as
Committee may meet more frequently if needed. conditions dictate;
(Ord.5511,7-3-12) (B) Serve on the review committee to select the
independent auditors. On an annual basis, the
XXV AUDIT COMMITTEE AND committee should review and discuss with the
INTERNAL AUDITOR auditors all significant relationships the auditors
have with the City to determine the auditor's
independence. The annual independence review
33.365 Establishment and Purpose should include a review of all non-audit related
The Audit Committee which was established by consulting fees for nature of services and effect
Resolution No. 134-00 remains established pursuant on independence; a review of any and all
to this Article. Its purpose remains to serve in an relationships between members of the audit firm
advisory capacity between the City Council, the and employees of the City; the obtaining of a
independent auditor, the Internal Auditor and City formal written statement from the auditors as to
Administration concerning financial accounting and their compliance with professional guidelines
reporting, audit functions, internal controls and relating to independence; and discussion with the
compliance with governmental regulations. The Audit auditors regarding the firm's own internal controls
Committee shall ensure the independence of the over monitoring independence;
independent auditor, the ability and responsibility of
the Internal Auditor to report any concerns about (C) Review the City's annual financial statements
finances or accounting to the Audit Committee, and related financial information, including any
Administration and City Council, the integrity of the certification, report, opinion, or review rendered
Administration and the adequacy of public by the independent auditors and any changes in
disclosures. The Audit Committee shall, in accounting principles or the application thereof;
conjunction with the external auditors, review the
City's financial reports and information, the City's (D) Review the performance of the independent
system of internal financial and accounting controls, auditors. Annually, clarify with the independent
and the City's compliance with governmental laws auditors that the auditors are ultimately
and regulations regarding financial matters. accountable to the City Council and that the City
Council has ultimate power in the appointment or
(Ord.5522,9-4-12) removal of the independent auditors;
33.366 Composition and Term (E) Periodically consult with the independent
The Audit Committee shall include one City Council auditors, outside the presence of management,
member appointed by the Mayor and three citizens of regarding internal controls and the completeness
Fayetteville, at least one of which shall be a Certified and accuracy of the organization's financial
Public Accountant. The three citizens shall serve statements and related disclosures;
three year terms of office.
(F) In conjunction with the external auditors, review
(Ord.5522,9-4-12) with financial and accounting personnel and the
Internal Auditor the adequacy and effectiveness
33.367 Meetings of the accounting and financial controls of the
City, including controls over data processing
The Audit Committee shall meet at least three times activities and functions. Approve
annually, one of which must be with the independent recommendations for the improvement of such
auditor, Internal Auditor, and Administration to discuss internal control procedures;
the independent auditor's report and findings following
its audit of the City. (G) Establish regular reporting to the Audit
Committee by management, the Internal Auditor
CD33:31
GlJ1 Y►^G'^� VAC vS i �^—
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CITY OF FAYETTEVILLE
Ordinance No. 5564
Was inserted in the regular edition of
The Northwest Arkansas Times
on: February 14, 2013
Publication Costs: $64.85
DJN"46I ENO ,5564
Karen Caller AN .ORDINANCE AMENDING SECTION
X33 361 COMPOSITION OF CH4PTER`'33
UhPARTMENT3 BOARDS COMMIS$IONS 7` �j
Subscribed and sworn to before me ?NP,�AUTHORhlt& OF THE CODE„OF f �xxs x
,FAYETTEV LLE,TCFµ�N(ETWESTRUCTURE
This �� day of6 , 2013. OF CITY ANb UNIVERSITY APPOINTMENTS TO THE TOWN AND GOWN
gDYISORI<OOMMITfEE
BE IT ORDAINED BY THFIA COUNCIL OF THE CITY;OF FAYETTEVILiE ;
ARKANSAS
$action 1 i That the City Council of the City of Fayetteville”Arkansas;hereby
amends Seotlon 3361 Composition of Chapter 33 Departments�6pards
Commissions era&
and Authorities of the Code of Fayetteville,so"that after amendr"
Notary Public anent,it shall read presented ih the attad"'c Exliibtt A which is ihcorporatecJ mto"'
this Ordinance as if set out word for word
My Commission Expires: 77
��" t tj Pb�SSED ark APPROVED this bth tlay�f February2013 ��E"
B By,
j IONELD.IORDAN Mayor SONDRA E SMI H Clty Clerklrre�su�er
hibits for this ordinance may`begwewed in the office of the Glty CIerWTreasurer"
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