HomeMy WebLinkAboutOrdinance 5562 ORDINANCE NO. 5562
AN ORDINANCE WAIVING THE REQUIREMENTS OF FORMAL
COMPETITIVE BIDDING AND APPROVING A CONTRACT WITH
BEVERAGE BODY AND TRAILER SERVICE IN THE TOTAL AMOUNT OF
$65,974.00 TO PURCHASE A REFURBISHED HAZMAT TRUCK FOR THE
FIRE DEPARTMENT, AND APPROVING A BUDGET ADJUSTMENT
WHEREAS, the Fayetteville Fire Department is forming a joint Hazardous Materials
Response Team with the Springdale Fire Department in order to enhance the response capability
of both departments; and
WHEREAS, in order to standardize the City's hazmat response vehicles and equipment,
the Fayetteville Fire Department would like to purchase a refurbished response vehicle with a
similar set-up as the City of Springdale's hazmat response vehicle; and
WHEREAS, a vendor has been located which recycles beverage trucks into hazmat
response vehicles at a substantial savings for the City; and
WHEREAS, Beverage Body and Trailer Service is uniquely qualified with the
complexities of a hazmat incident response from their experience in providing this service, and
they have a proven history of producing high quality products
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE
CITY OF FAYETTEVILLE,ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby determines
an exceptional situation exists in which competitive bidding is deemed not feasible or practical
and therefore waives the requirements of formal competitive bidding and approves a contract
with Beverage Body and Trailer Service in the total amount of $65,974.00 to purchase a
refurbished hazmat truck for the Fire Department.
Section 2: That the City Council of the City of Fayetteville, Arkansas hereby approves a
budget adjustment, a copy of which is attached to this Ordinance as Exhibit"A".
Page 2
Ordinance No. 5562
PASSED and APPROVED this 15th day of January, 2013.
APPROVED: ATTEST:
By: By:
LIO LD JO , Mayor SONDRA E. SMITH, City Clerk/Treasurer
K/ TR
U:FAYETTEVILLE:�
''���lti�i rti►O��\`
%,ity or rayettevuie,ArKansas V12.0724
Budget Adjustment Form
Budget Year Division: Fire Department Request Date Adjustment Number
BY 2013 Department: Fire Department
1/15/2013
BUDGET ADJUSTMENT DESCRIPTION/JUSTIFICATION
Funds are requested for the Fire Department to purchase FIRE_FO30 Unit 2161 which will be used for hazardous
materials incident responses.
� L Prepared By: Ginny Gundlach
Uivisio Head at #NAME?
Reference:
Date
dget Director Date Budget& Research Use Only
Type: A B C D E P
�7
De artme�tUi - ----
*4"3%'2Q - General Ledger Date
Financ Director Date
- -
___-_ Posted to General Leder _ _
te _
9
Chief f Staff Date Initial_ _____Da
Checked/Verified
Mayor --- �" Date -Initial --- Date
TOTAL BUDGET ADJUSTMENT 73,600 73,600
Increase/(Decrease) Project.Sub
Account Name --- - Account Number _Expense Revenue_ Number
Transfer to Shop 1010.6600.7602.70 73,600 03047 . 2012
Fire Act 833 1010:0001.4308.00 .0 73,600 03047 . 2012
__ Fire Act 833 _ _ 1010.0001.4308.00 u _ _ (_7_3,600) 03047 . 0900
_Contingency/Savings Other--_ -_1010.3020.5911.00 (73,600) _03047_. 0900
__-
Vehicles and equipment _ - 9700.1920.5802.00 _73,6_00_ T 02078 . 2013
Transfer from General _ - 9700:0970_6602.01 � _ -_ 73,600 -02078 . 2013
EEXHIBIT
A
C:\DOCUME-1\driggins\LOCALS-1\Temp\GWViewer\BA 13-xxx Haz-Mat Truck Expansions_Jan13 1 of 1
City of Fayetteville Staff Review Form
City Council Agenda Items
and
Contracts, Leases or Agreements
1/15/2013
City Council Meeting Date
Agenda Items Only
Dennis Pratt/Barbara Olsen Fleet Operations Transportation
Submitted By Division Department
Action Required:
An ordinance to waive competitive bidding and approve the purchase of a refurbished Hazmat truck from Beverage
Body and Trailer Service for$65,974, and approve a Budget Adjustment to move funds into the Fleet expense
account.
$ 65,974.00 $ 604,000.00 Light/Medium Trucks
Cost of this request Category/Project Budget Program Category/Project Name
9700.1920.5802.00 $ 83,284.00 Vehicles and Equipment
Account Number Funds Used to Date Program/Project Category Name
02078.2013 $ 520,716.00 Shop Fund
Project Number Remaining Balance Fund Name
Budgeted Item U Budget Adjustment Attached
w2, e5f1d /Z`2�'J Z Previous Ordinance or Resolution#
2rnF;e
Date
Original Contract Date:
l 2"Go � Original Contract NumberDate
Finance and Internal Services Director Date Received in CitY2—2 3_ 1 2 P 01 4 4 R E V D
Clerk's Office
Chief of Sta Date
Q ED
Received inI
Mayor's Office /((�
l
yor
Comments:
Revised January 15,2009
Z Al Tl THE CITY OF FAYETTEVILLE,ARKANSAS
DEPARTMENT CORRESPONDENCE
ayle ' ,
CITY COUNCIL AGENDA MEMO
To: Mayor/City Council
Thru: Terry Gulley,Director of Transportation
From: Dennis Pratt,Fleet Operations Supt.
Date: December 21,2012
Subject: Purchase of Refurbished Hazmat truck for Fire Department
PROPOSAL: That City Council approve an ordinance to waive competitive bidding, approve the purchase of
a refurbished Hazardous Materials Response Truck from Beverage Body and Trailer Service for $65,974 and
approve a Budget Adjustment to move funds to the Fleet Expense account.
RECOMMENDATION: The Fayetteville Fire Department is forming a joint Hazardous Materials Response
Team with the Springdale Fire Department in order to enhance the response capability of both departments. In
an effort to standardize our Hazmat response vehicles and equipment, the fire department would like to
purchase a refurbished response vehicle that is set up the same as the Springdale Hazmat Truck.
The fire departments have found a vender that recycles beverage trucks into Hazmat response units. This
represents a substantial savings for the City. A new Hazmat truck would cost $200,000 - $300,000. Beverage
Body and Trailer Service is uniquely qualified with the complexities of a hazmat incident response from their
experience in providing this service. They have a proven history of producing a high quality product, and will
set up both fire departments' trucks identically with PTO driven generators, scene lighting, and identical storage
compartments.
Ultimately, the Hazmat crews will know where to find the tools and equipment they need without wasting
precious time looking through the entire truck from the other fire department for the items they need.
I recommend approval of an ordinance to waive competitive bidding, approval to purchase a refurbished
Hazardous Materials Response Truck from Beverage Body and Trailer Service for $65,974, and approval of a
Budget Adjustment to move funds to the Fleet Expense account.
This purchase was approved by the Equipment Committee at their meeting on December 27,2012.
BUDGET IMPACT: Funding is included in the approved 2013 budget. The Budget Adjustment includes the
funds needed for a light bar, siren and decals which will be added to the unit.
ORDINANCE NO.
AN ORDINANCE WAIVING THE REQUIREMENTS OF FORMAL
COMPETITIVE BIDDING AND APPROVING A CONTRACT WITH
BEVERAGE BODY AND TRAILER SERVICE IN THE TOTAL AMOUNT OF
$65,974.00 TO PURCHASE A REFURBISHED HAZMAT TRUCK FOR THE
FIRE DEPARTMENT, AND APPROVING A BUDGET ADJUSTMENT
WHEREAS, the Fayetteville Fire Department is forming a joint Hazardous Materials
Response Team with the Springdale Fire Department in order to enhance the response capability
of both departments; and
WHEREAS, in order to standardize the City's hazmat response vehicles and equipment,
the Fayetteville Fire Department would like to purchase a refurbished response vehicle with a
similar set-up as the City of Springdale's hazmat response vehicle; and
WHEREAS, a vendor has been located which recycles beverage trucks into hazmat
response vehicles at a substantial savings for the City; and
WHEREAS, Beverage Body and Trailer Service is uniquely qualified with the
complexities of a hazmat incident response from their experience in providing this service, and
they have a proven history of producing high quality products
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE
CITY OF FAYETTEVILLE,ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby determines
an exceptional situation exists in which competitive bidding is deemed not feasible or practical
and therefore waives the requirements of formal competitive bidding and approves a contract
with Beverage Body and Trailer Service in the total amount of $65,974.00 to purchase a
refurbished hazmat truck for the Fire Department.
Section 2: That the City Council of the City of Fayetteville, Arkansas hereby approves a
budget adjustment, a copy of which is attached to this Ordinance as Exhibit"A".
PASSED and APPROVED this 15th day of January, 2013.
APPROVED: ATTEST:
By: By:
LIONELD JORDAN, Mayor SONDRA E. SMITH, City Clerk/Treasurer
Beverage Body and Trailer Service Bid Proposal
2990 South Street
Leesburg,FL 34748 Invoice Number 40042
(352) 323-6284 fax: (352)323-6285 Date:
Bill Tofayetteville Fire Dept. Ship To
303 W Center
Fayetteville AR 72701
Attn: Attn:
Quantit Description Price
2001 IHC 4900 10.5 bay,white with refurbished side doors 29,800.00
Full compartment LED rope lighting in all bays 1,834.00
25 KW PTO driven generator installed in bay#1 Passenger side,includes LED Volt 13,500.00
meter,flattened
floor between bay #1 passenger and drivers side,with aluminum diamond plate box and
breaker box
110 power outlets on both ends of box 685.00
Full awning on one side 1,600.00
Install unistrut for adjustable shelves in(10)bays 2,750.00
(18)standard adjustable shelves, (2)larger shelves for wide bays 5,700.00
(4)total LED scene lights,(2)each side front and rear corners above awning 1,522.00
(2)Telescoping pole scene lights on rear bulkhead 2,900.00
Pass through and flatten floor rear bays 1,800.00
One set of wheel chocks mounted under vehicle 445.00
Kusmaull auto eject, with in cab trickle charger 1,500.00
Battery disconnect switch 288.00
Delivery to Fayetteville,AR 1,650.00
Sub Total: $65,974.00
Sales Tax: 0.00% $0.00
Bid Amount: $65,974.00
Title to all goods not conveyed until payment is received in full.
City Of Fayetteville - Purchase Order PO es
Re ut Requisition o.: ate:
q 12/2812012
(Not a Purchase order) P.0um er: Expected Delivery Date:
All purchases under$2500 shall be used on a P-Card unless medical or 1099 service related. (Call x256 with questions)
All PO Request shall be scanned to the Purchasinge-mail:Purchasing@cl.fa efteville.ainus
Vendor#: Vendor Name: Mail
Address:
BEVERAGE BODY AND TRAILER SERVICE Yes:_ No: X
Fob Point: Taxable Quotes Attached
City: Yes:— No:X Yes: No: x
State: Zip Code: Ship to code: ison Head Approval:
Requester: 1 50
BARBARA OLSEN
Requester's Employee#: E nsion:
Item
1940 485
Descri tion Quantity Unit of Issue Unit Cost Extended Cost Account Numbers Pro'ect/Sub ro'ect# Inventory# Fixed Asset#
1 2001 IHC 4900 10.5 BAY REFURBISHED TRUCK 1 EA 65,974.00 $65,974.00 9700.1920.5802.00 02078.2013
702161
2 PER SPECS ON QUOTE. TO BE UNIT 2161, $0.00
3 FIXED ASSET 702161 $0.00
4
$0.00
5 '
$0.00
6
$0.00
7
$0.00
8
$0.00
9
$0.00
10
$0.00
Shipping/Handling Lot $0.00
Special Instructions:
Subtotal: $65,974.00
Approvals:
Total: $65,974.00
Mayor: Department Director: Purchasing Manager:
Finance&Internal Services Director: Budget Manager: IT Manager:
Dispatch Manager: Utilities Manager: Other:
Revised 1/2/2008
NORTHWEST ARKANSAS DEMOCRAT-GAZETTE
NORTHWESTARKANSAS THE MORNING NEWS OF SPRINGDALE
THE MORNING NEWS OF ROGERS
NEWSP"E16LLC NORTHWEST ARKANSAS TIMES
BENTON COUNTY DAILY RECORD
212 NORTH EAST AVENUE,FAYETTEVILLE,ARKANSAS 72701 1 P.O.Box 1607, 72702 1 479-442.1700 1 WWW.NWANEWS.COM
AFFIDAVIT OF PUBLICATION
I, Karen Caler, do solemnly swear that I am the Legal Clerk of the Northwest Arkansas
Newspapers, LLC, printed and published in Benton County and Washington County,
Arkansas, of bona fide circulation, that from my own personal knowledge and reference
to the files of said publication, the advertisement of:
CITY OF FAYETTEVILLE RECEIVED
Ordinance No. 5562
JAN 3 0 2013
Was inserted in the regular edition of CITY OF FAYETTEVILLE
The Northwest Arkansas Times CITY CLERK'S OFFICE
on: January 24, 2013
Publication Costs: $ 103.76
'0801 A EaO X5562'"
ANORDINANCEWAIVINQ,�REQUIREMENTS
3�,'-Off FORMAL COMPF,T , E BIDDING AND P 1
APPROVING A CONTRACT WITH BEVERAGE a vl
BODY At�R TRAILER-SERCE.IN THE TOTAL nRKnrvsns
Karen Caler1v10UNT OF $659700 a�J PURCHASE A,
f 13EFUABI§m9p HAZME,T TRUCK FOR;.THE r
FIRE DEPARTMENT°AND APPROVING A BUDGET ADJUSTMENT
Subscribed and sworn to before me WF7REAStheF�ettevilleFlreDepartmentisfprmingalointHaardousMatenais
Response Team with "0;$pdngdale Fired"Department ih order to F enhance the
This 2� day ofd. , 2013. response cap bilityof,bothdepartments,'an,
�1NHEREAS'ifi order tQ standardize the
64's respbfise vehicles and
equipment She Fayetteville Fire Department woLlo like to pyrchase a refurblshel .'
response vehicle with a similar set-upas the City"of%ringdale's hazmat response
vehicle antl
1NHEREA�S,a ventlor has been located which,recycles beverage trucks into
F"'response vehV les t a substantial savings for the City;antl
YV�EREASn Bevarag"e;�Body antl Trailer Service �s uniquely quaiffied with the
Notary PUbIIC �gomplex�tlesotagiazdgatincicentresponsefrorrttheiraXpelteraceinprovidirjgs3hl;
sslvice,ands their hae proven f�istoryof producing high goal'products=
Z� ,(t NOW,THEREFOORDAINED BY THE CITY COUNCIL OF THE CITY
My Commission Expires: OEFAYEITEVILLEi14RKANSAS
ectaon 1 That the CityCounc�l of the City of Fayetteville Arkansas hereby deter- ;
mines an exceptlongl s�tuatiori exists�n;which competitweb dding�isdeerned not
feasible or practical B therefore waives the tegg1temen of forma competitive
bidding and gpproves a contract wdh$average Body arjd Trailer Service-m the
total amount of$65 974 00 to purchase a'refurbisheii hazmat'46&fof`tha Fire ;
Department ��
Section 2 that thea City Council of the Gi
ty pf,Fayetteville Arkansas<her y ;
CA f HY J.WILES approves a budget adJustrttent a copy of which is attapfied to tis ACdipa as
�/ Benton County EXhiblt A
My Commission Expires PASSED and APPROVED thla 15th day of January,2p13
I o
February 2?,2094 A'PROVED' 'x ATTEST:
By'
LIONEI D JORDAN Mayor SONDRA E SM ff H 1.9 Cyer&'W'- r
E chibds forthis ordinance may%be viewed in the office ofthd City Cie reasurer.
