HomeMy WebLinkAboutOrdinance 5532 ORDINANCE NO. 5532
AN ORDINANCE WAIVING THE REQUIREMENTS OF FORMAL
COMPETITIVE BIDDING AND APPROVING A COST-SHARE
AGREEMENT WITH NEAL HEFNER CONSTRUCTION COMPANY, INC.
IN THE AMOUNT OF $41,072.69 FOR THE CONSTRUCTION OF EXTRA-
WIDE SIDEWALK TO ACCOMMODATE A FUTURE TRAIL EXTENSION
WHEREAS,Neal Hefner Construction Company, Inc., on behalf of G&C Family LLC is
in the process of improving property located at 2518 W. Martin Luther King Jr. Boulevard,
including remodeling the building, adding a new driveway with parking and removing the
existing driveway near Martin Luther King Jr. Boulevard, and
WHEREAS, part of the City-required improvements include construction of 241 feet of
sidewalk five (5) feet wide, however the location of the new sidewalk is also on the Fayetteville
Alternative Transportation Trails Master Plan as a section of Shiloh Trail, which will extend
from Garland Avenue to Cato Springs Road along the west side of I-540, and
WHEREAS, due to topography and limited space at the site, it is critically important to
incorporate extra-wide sidewalks of twelve (12) feet wide to accommodate the future Shiloh
Trail at the same time as the current improvements are undertaken, and
WHEREAS, a cost-share agreement whereby the City pays the difference in cost
between the City-required five (5) foot wide sidewalk and the desired twelve (12) foot wide
sidewalk to accommodate Shiloh Trail is the most cost-efficient way,
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE
CITY OF FAYETTEVILLE,ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby determines
the above-stated facts constitute an exceptional situation in which competitive bidding is deemed
not feasible or practical and therefore waives the requirements of formal competitive bidding and
approves a cost-share agreement with Neal Hefner Construction Company, Inc. in the amount of
$41,072.69 for the construction of approximately 366 feet of sidewalk twelve (12) feet wide, to
accommodate the future Shiloh Trail.
Page 2
Ordinance No. 5532
PASSED and APPROVED this 2nd day of October, 2012
APPROVED: ATTEST:
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LIONELD JOkPAK, Mayor SONDRA E. SMITH, City Clerk/Treasurer
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FAYETfEViLLE��=
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City of Fayetteville Staff Review Form
City Council Agenda Items
and
Contracts, Leases or Agreements
10/2/2012
City Council Meeting Date
Agenda Items Only
644 1
Chris Brown Engineering Development Services
Submitted By Division Department
Action Required:
Approval of a cost-share and bid waiver in the amount of$41,072.69 with Neal Hefner Construction Company, Inc.,
for the construction of approximately 366' of 12'wide sidewalk.
$ 41,072.69 $ 373,366.00 St.ROW/Intersection/Cost Sharing
Cost of this request Category/Project Budget Program Category/Project Name
4470.9470.5809.00 $ - Sales Tax Capital Improvement
Account Number Funds Used to Date Program/Project Category Name
02116.0001 $ 373,366.00 Street Improvement
Project Number Remaining Balance Fund Name
Budgeted Item �x Budget Adjustment Attached
O'k, Previous Ordinance or Resolution#
Depart-mant Director Date
Original Contract Date:
Original Contract Number:
orney Date
4 0J 0- • '^``- � 'I� '2ol Z 09-1 4-1 2 P1 2:28 R C V D
Finance and Internal Services Director Date Received in City
Clerk's Office
ydihi'efofa Date
Received in I I
Mayor's Office
44,
9
MY or
Comments:
Revised January 15,2009
0
ZayZ
j11 THE CITY OF FAYETTEVILLE,ARKANSAS
y 1 DEPARTMENT CORRESPONDENCE
KANSAS
CITY COUNCIL AGENDA MEMO
To: Mayor and City Council
Thru: Don Marr, Chief of Staff
Jeremy Pate, Development Services Director
From: Chris Brown, City Engineer
Date: September 13, 2012
Subject: Cost Share and Bid Waiver with Neal Hefner Construction Company, Inc.
RECOMMENDATION
Staff recommends approval of a cost-share and bid waiver in the amount of$41,072.69 with Neal Hefner Construction
Company, Inc., for the construction of approximately 366'of 12'wide sidewalk.
PROPOSAL:
G&C Family LLC is in the process of upgrading their property at 2518 W.Martin Luther King Jr.Blvd for an Automatic
Auto Finance business. The property improvements include remodeling of the building, adding a new driveway with
parking and removing of the existing driveway near Martin Luther King Jr.Blvd. As part of the improvements, 241 linear
feet of 5' sidewalk is required. The location of the new sidewalk is also on the Fayetteville Alternative Transportation and
Trails(FATT)Master Plan as a section of Shiloh Trail that will extend from Garland to Cato Springs Road along the west
side of I-540. Due to the topography and limited space on the site,it is critical to incorporate the widened sidewalk at the
time of these improvements.
Jorgenson&Associates Engineers has designed the wide sidewalk to meet City standards and the owner is agreeable to a
cost share to allow their contractor,Neal Hefner Construction Company, Inc.to install the wide sidewalk. The owner has
also agreed to provide an easement to accommodate the widened sidewalk. Neal Hefner Construction Company, Inc. has
provided a letter with the detailed cost analysis included in the packet. Staff has reviewed the estimate and determined the
cost to be acceptable when factoring in the challenging site and donation of the necessary easement.
Of the 366 linear feet of the proposed 12 wide sidewalk, 241 linear feet is required as 5 foot wide sidewalk,therefore the
value for 241 linear feet of 5 foot wide sidewalk has been deducted from the cost share.
BUDGET IMPACT:
Sufficient funds in the amount of $41,072.69 are available for cost share improvements from street right of way
intersection cost sharing account.
ORDINANCE NO.
AN ORDINANCE WAIVING THE REQUIREMENTS OF FORMAL
COMPETITIVE BIDDING AND APPROVING A COST-SHARE
AGREEMENT WITH NEAL HEFNER CONSTRUCTION COMPANY,
INC. IN THE AMOUNT OF $41,072.69 FOR THE CONSTRUCTION
OF EXTRA-WIDE SIDEWALK TO ACCOMMODATE A FUTURE
TRAIL EXTENSION
WHEREAS,Neal Hefner Construction Company, Inc., on behalf of G&C Family LLC is
in the process of improving property located at 2518 W. Martin Luther King Jr. Boulevard,
including remodeling the building, adding a new driveway with parking and removing the
existing driveway near Martin Luther King Jr. Boulevard, and
WHEREAS, part of the City-required improvements include construction of.241 feet of
sidewalk five (5) feet wide, however the location of the new sidewalk is also on the Fayetteville
Alternative Transportation Trails Master Plan as a section of Shiloh Trail, which will extend
from Garland Avenue to Cato Springs Road along the west side of I-540, and
WHEREAS, due to topography and limited space at the site, it is critically important to
incorporate extra-wide sidewalks of twelve (12) feet wide to accommodate the future Shiloh
Trail at the same time as the current improvements are undertaken, and
WHEREAS, a cost-share agreement whereby the City pays the difference in cost
between the City-required five (5) foot wide sidewalk and the desired twelve (12) foot wide
sidewalk to accommodate Shiloh Trail is the most cost-efficient way,
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE
CITY OF FAYETTEVILLE,ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby determines
the above-stated facts constitute an exceptional situation in which competitive bidding is deemed
not feasible or practical and therefore waives the requirements of formal competitive bidding and
approves a cost-share agreement with Neal Hefner Construction Company, Inc. in the amount of
$41,072.69 for the construction of approximately 366 feet of sidewalk twelve (12) feet wide, to
accommodate the future Shiloh Trail.
PASSED and APPROVED this 2°a day of October, 2012
APPROVED: ATTEST:
By: By:
LIONELD JORDAN, Mayor SONDRA E. SMITH, City Clerk/Treasurer
NEAL
HEFNER
CONSTRUCTION Sp 23 S.Turner,Suite
Springdale,AR 72764
COMPANY,INC 479.756-5602
Fax:479-750-0865
GENERAL CONTRACTOR
September 13, 2012
Chris Brown, P.E.
City Engineer
City of Fayetteville
125 W. Mountain Street
Fayetteville , AR 72701
RE: AAF
Dear Chris,
Please find the following bid from Neal Hefner Construction, Inc., for work associated
with installation of a proposed wide sidewalk along Shiloh Drive.
5' sidewalk: 241 LF @ $24.80/1-F = $5,977.31 (only the portion required of the new
parking lot, thence north)
1. 12' wide sidewalk: 366 LF @ $59.60/LF $21,815.00
2. Install 317 CY of Select Import @ $13.00/CY $ 4,122.00
3. Install 72 CY 4" Class 7 @ $29.80/CY $ 2,146.00
4. Sawcut Existing Parking Lot & Remove Concrete $12,611.00
5. Install 117 LF of New Curb along Trail @ $18/LF $ 2,106.00
6. Install extra hillside material outside trail to get
back to grade @ 3:1 and hydroseed $ 1,250.00
7. General Conditions $ 3,000.00
Total Sum: $47,050.00
Cost share difference: $47,050.00 minus $5,977.31 $41,072.69
Sincerely,
A-4-�
Neal Hefner, depdral Contractor
AR#0012630413
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JORGENSEN & ASSOCIATES «`a,« earesezr Ee eeo I g A m N Z
DEMOLITION&SITE IMPROVEMENT PLAN FOR:r o "` ? (m I
CIVIL E..\'G IN F.ERS SL�RV Et'O RS ]Stec '•'�"_�' k
G & C FAMILY LLC. 2
Requisition o.: a e:
Ctt. Of Fa.
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,eeville Purchase Order PO Re ues#
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(Not a Purchase Qrder} umber:er: 9 12
xpec ea ive
ry a e:
A If purchases under$25Q0 shall be used on a P Cartl unless medical or iQ99 sertrrce related �Ca�ll x256 with puss#ions)
,xUi PO Request shall be scanned.to'he Purchasing a=ma�1 PC rc(? sing@crfayeftevt!!e ar us,
Vendor#: Vendor Name: Mail
11821` Neal He- Construction Company,lnc Yes: No:
— —
Address: Fob Point: Taxable Quotes Attached
Yes:_ NO: Yes: No:
City: State: Zip Code: Ship to c0de41;.•..•_.. Divison Head Approval:
PUR
Req'uester.� RequestersErrrployee#;+; Ext.an
.... . `
Tandi Leigh Taylor 3062 206
Item Description Quantity Unit of Issue Unit Cost Extended Cost Account Numbers Project/Subproject# Inventory# Fixed Asset#
Cost share for the
1 construction of 366'of 1 $41 02A9: 4470.64 = 0211`6:dbI-
2 12'wide sidewalk $0.00
3 $0.00
4 $0.00
5 $0.00
6 $0.00
7 $0.00
8 $0.00
9 $0.00
10 $0.00
Shipping/Handling Lot $0.00
Special Instructions:
Subtotal: $41,072.69
Tax:
Total: $41,072.69
Approvals:
Mayor: Department Director: Purchasing Manager:
Finance&Internal Services Director: Budget Manager: IT Manager:
Dispatch Manager: Utilities Manager: Other:
Revised 1/2/2008
NORTHWEST ARKANSAS DEMOCRAT-GAZETTE
NORTHWESTARS THE MORNING NEWS OF SPRINGDALE
THE MORNING NEWS OF ROGERS
NEWSPAPE16LLC NORTHWEST ARKANSAS TIMES
BENTON COUNTY DAILY RECORD
212 NORTH EAST AVENUE,FAYETTEVILLE,ARKANSAS 72701 1 P.O.BOX 1607,72702 1 479-442.1700 1 WWW.NWANEWS.COM
AFFIDAVIT OF PUBLICATION RECEIVE
OCT 29 2012
I, Karen Caler, do solemnly swear that I am the Legal Clerk of the
Northwest Arkansas Newspapers, LLC,printed and published in
CITY CITY OCLERKS OFFICE
Washington and Benton County, Arkansas, bona fide circulation,
that from my own personal knowledge and reference to the files
of said publication, the advertisement of-
City of Fayetteville-
ORDINANCE NO.,=2
Ordinance 5532 AN OR61NAN0EY'�f -.WAIVING-
REQUIREMENTS OF FORMAL COMPETITIVE
BIADING* ANA APPR01/ING� A COST
SHARE AGREEMENT`WITH NEAL HEFNER "'VVV
Was inserted in the Regular Editions on: CONSTRUCTION COMPANY INC IN ARKANSAS
THE.,AMOUNT OF ,$ 072 0%`FOR.TFIE, ,. ..
October 18, 2012 CONSTRUCTION OF EXTRA WIDE SIDEWALK TO ACCOMMODATE A FUTURE
TRAIL E?,�TMS)ON
1IHEREAS"Neal�Hefner Constcu¢fiomCompany, Family
LLC is in the process of improving property located at 2518 W Martin Luther
King�r eculeva[d including remodelg the bwldmq`adding a;new driveway --m
with parking and removing the existing driveway near Martin Luther King Jr.
Publication Charges: $ 103.76 Bqulevara aria
1AfHEREAS,''part of.the City-required improvements iRe(ude constru`ctiori of`241
feet of sidewalk five(5)feet wide,however the location of the new sidewalk is also
on the Fayetteytl)e Altemaive Trsportatioif TraysMaSter Pian as a segtiol of
Shiloh?rail,which'`will eXtend from GariaTid'Avenue to'Cato SpYingsRoad Siong ,
the west side`of 1540 and
WFIEREAS, clue to topography antl liniIted�space at the<ske it is critfaally
important to incorporate extra wide sidewalks of twelve(12)feet wide to accom-
�� _ modate ti a fu�ire Sh�loM Trai at the same time as the curfenf irnpCo ements�re
undertaken antl s
Karen Caler WHEREAS,a cost share agreement whereby,the City,pays the difference in cost
petwee fie,-City required#due(5)foot�v�cJe�sidewaik--and tC1ed�sec tyuelve(12)
foot wide sidewalk to accommodate Shiloh Trail is the most cost-ef Icient way,.,.
�dOyf,TAjEAEFORE`BE;I CRD/INED BY THE CITY OUNOIL OF EW
OF FAYETTEVILLARKANSAS."'
Subscribed and sworn to before me secfio t 1 That the City Counal of the City of Fayetteville Arkansas hereby,
deYerrnines the above tated facts constdute°aa�ekceptronal s{tuatIdW(h which
This day of 2012, competitive bidding is deemed not feasible or practical and therefore waives the
[equrrsments of(ormalompehttve,brddrng aid approves a cost share agreemenC
ti itti Neal Heftier Constrl)otion Compahy;lr- m the e"inount�o�$41 072.6rfor
the construction of approximately 366 feet of sidewalktwelve(12)feet wide,to
accdmmodate ttiQfuture Shiloh Trail "
j PASSED and APPROVED this 2nd day of October 2012 x
�f
APPROVED",; ; ATTEST
o
Notary Public r- 4 ONE(_D JORDAN Mayor $ONDRf1 E SMITH City Clerklfreesurar,
�
My Commission Expires: 7,61?v
CATHY J.VVILES
a ,,a� 1,
Benton Crn;ni
my Commission Expires i
L�
February 20,2014 1
**NOTE*
Please do not pay from Affidavit. Invoice will be sent.