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Home My WebLink AboutOrdinance 5488 ORDINANCE NO. 5488 AN ORDINANCE WAIVING THE REQUIREMENT FOR BIDS BY APPLYING §34.23(F) PURCHASES AND CONTRACTS NOT IN EXCESS OF $20,000.00 OF THE FAYETTEVILLE CODE OF ORDINANCES AND APPROVING A CONTRACT WITH THE ILLINOIS RIVER WATERSHED PARTNERSHIP IN THE AMOUNT OF $10,000.00 FOR WATERSHED EDUCATION AND PLANNING SERVICES WHEREAS, the Illinois River Watershed Partnership possesses unique expertise and resources ideally suited to meet the City of Fayetteville's need for Watershed Education and Planning Services as part of the Stormwater Management Program, Phase II; and WHEREAS, the Illinois River Watershed Partnership can perform this work at a significant savings to the citizens of Fayetteville. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE,ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby waives the requirements for bids by applying §34.23(F) Purchases and Contracts Not in Excess of $20,000.00, of the Fayetteville Code of Ordinances and approves a Contract with the Illinois River Watershed Partnership in the amount of$10,000.00 for watershed education and planning services, and authorizes Mayor Jordan to execute this Contract. A copy of the Contract, marked Exhibit A, is attached hereto and made a part hereof. PASSED and APPROVED this 20th day of March, 2012. APPROVED: ATTEST: ve®eaegFarr;3p r %%% �tt�JTR c`#': ®moo �sG� y: Bv: ®�a� YEITEVILLE ONELD AN, Mayor SONDRA E. SMITH, City Clerk/Treasgg a ®�d v C3m A,o ® B U @ CONTRACT The Illinois River Watershed Partnership,Inc. and the City of Fayetteville,Arkansas agree to enter into the following contract on this 10th day of November 2011. WHEREAS, The Illinois River Watershed Partnership, Inc. is a non-profit corporation whose mission is to improve the health of the Illinois River Watershed through the implementation of best management practices, water quality monitoring, public education,community outreach and ecosystem restoration;and WHEREAS, The City of Fayetteville has responsibilities to educate its citizens about these water quality and restoration issues through mandates of the Clean Water Act and has budgeted funds for such education activities. NOW,THEREFORE,the Illinois River Watershed Partnership and the City of Fayetteville agree as follows: 1. The City of Fayetteville agrees to purchase educational, ecosystem monitoring and restoration, and community outreach services for its citizens from the Illinois River Watershed Partnership, Inc. for the sum of Ten Thousand Dollars ($10,000.00). 2. The Illinois River Watershed Partnership agrees to f miish a year long, extensive community outreach and educational services program to Fayetteville's citizens during the period of December 1,2011 through December 1,2012,and further to provide implementation of and education about best management practices for stormwater management and ecosystem restoration in the Illinois River watershed. 3. The Illinois River Watershed Partnership agrees to provide an annual written report about its programs and activities to the Fayetteville City Council on November 29, 2011. ILLINOIS RIVER WATERSHED PARTNERSHIP,INC. CITY FAYEnjEVILLE, _ � / A S Dr. Delia Haak Executive Director Mayor Lionel rdan Illinois River Watershed Partnership, Inc. EXHIBIT Illinois River Watershed Partnership 2012 Action Plan Our Mission: To improve the Illinois River through public education and community outreach,water quality monitoring, and implementation of conservation and restoration projects throughout the Illinois River Watershed. USGS Biological Assessment Illinois River Education Tours and Cleanups Rain Garden Project • 18 sites in UIRW • "4 Seasons of the River"float and cleanup • Rain Garden Resource Specialist • Algae, Fish, Macro-invertebrates trips for sponsors/members (%time position) • Prioritize sub-watersheds for • Install 15 rain gardens in 2012 in the Illinois implementation projects and load Tributary Creek Cleanups River Watershed reductions • Osage Creek, Rogers • Install 15 rain gardens in 2012 in the Beaver • Spring Creek,Springdale Lake Watershed USGS Annual Partial Funding • Mud-Scull Creek, Fayetteville • Recruit,educate,train public&quasi-public • Gauge 1:07195430 Illinois River S.Siloam • Sager Creek,Siloam Springs partners • Gauge 2:07195855 Flint Creek W.Siloam • Townbranch,Tahlequah • Girl Scout partners in 2012 • Gauge 3:07196900 Baron Fork at Dutch • Rain Garden signage Mills Riparian Project • Streambank Riparians: CREP-EQIP Education&Demo Workshops Watershed Based Plan 3,500 seedlings planted along streams in • IRWP Conservation Program Coordinator • Revise and Finalize UIRW Watershed Based Fayetteville, Prairie Grove,Gentry, Rogers, . Partner with USDA FSA, NRCS,AN RC,WFF Plan for ANRC and EPA Siloam Springs,Springdale,Tahlequah and Poultry industry for education and • Flint Creek Tree Farm: outreach to landowners Volunteer Stream Teams 1,000 seedlings in small containers planted • Demonstration farms • IRWP training for stream teams and with City Partners' Parks Depts individuals • Training city landscape and mowing crews Septic Pumping Program adopt streams, river reaches • Tag seedlings with ID's . Workshops in communities with AR and OK • Riparian Project Signage Health Dept World Water Monitoring Day County co-sponsors • Lincoln Lake Day Jet Stinger Demonstrations • $50 rebate coupon to landowners for septic • Local community festivals • Willow cutting demonstrations and pumping with certified pumpers after • Provide canoes, kayaks, rafts landowner plantings to improve riparian attending workshop • WWMD monitoring buffers and rain gardens • Post results on website FUTURE PROJECTS Native Plant Grow Stations • Watershed Education Sanctuary Volunteer Lake Monitoring • Native plant grow stations to grow rain • Mitigation Bank for stream bank restoration • Lake Keith, Lake Fayetteville garden plants from seedlings and plugs • "Paddler's Path and Blue Trail" Lake Elmdale,Springdale • Clean Water Rainger elementary schools, • Volunteer Low and No Phosphorous Lawn Lincoln and Bud Kidd Lakes middle,junior, high schools Fertilizer Campaign Lake Tenkiller • Transfer grow station plants to High school environmental science, landscaping and agri greenhouse programs Illinois River Watershed Partnership 2012 Action Plan Our Mission: To improve the Illinois River through public education and community outreach,water quality monitoring, and implementation of conservation and restoration projects throughout the Illinois River Watershed. Clean Water Raingers Program Watershed Camp Video, Photography,Coloring Contests • School and public event CWR Concerts • Summer day camp • Elementary, Middle,Junior and Senior High • Watershed songs,CDs, illustrated books 0 8-12 yrs old • Partner with Clean Water Rainger schools • IRW in AR&OK • Teachers for professional development • Partner with EAST programs and state credit education conference Rain Garden Academy • Rain Garden Academy Spring-professional Watershed Festival Community Events development hours 0 Annual Watershed Festival and Secchi • Farmer's Markets,county fairs,teacher fairs • Crystal Bridges national Stormwater BMP Monitoring a and conferences,regional and statewide Conference-Fall 0 Rotation on lakes in the IR Watershed: business and environmental conferences • Tours of rain gardens for garden clubs, Fayetteville, Lincoln,Wedington, master gardeners Springdale, Elmdale,Siloam City Lake,Cave Media Outreach Campaign • Kid's Rain Garden Academies with Girl Scout Springs,Tenkiller • TV, radio,newspaper and EAST student facilitators • Promote Rain Garden Academies for kids • Install 10 rain gardens per year Illinois River Rally and adults, Riparian Tree plantings,Stream • Flood Safety Campaign "Stop!Turn Around" . "Paddler's Club"annual River Rally Teams for volunteer water quality • Stormwater education "Only Rain Down the • 4-H Clubs in 7 counties in AR and OK monitoring&cleanups Drain" • Boy scouts • Tourism maps of watershed rain gardens • Girl scouts • Spanish and Marshallese language"Stop! Native Plants Project . Conduct canoe and kayak lessons, bug- Turn Around"flood waters campaign • "Grow Stations" for native plants and kicking,fish seining,water quality grasses from seedlings for rain garden and monitoring,geo caching Internships riparian projects • University of Arkansas • Meets new science and engineering CREP-EQIP Workshops 9 Oklahoma State education core . IRWP Conservation Program Coordinator • Northeastern State • Partner elem&middle schools with high . Partner with USDA FSA, NRCS,ANRC, UA& • John Brown University school landscaping and agriculture OSU education and outreach to landowners • NWACC programs . Demonstration Jet Stinger willow plantings • Science,education,environmental, 4-State Watershed Academy • Demonstration farms engineering,business,agriculture students • Co-host with regional watershed groups in Water Wise Lawn Care Joplin, MO . Farmer's Market demonstrations with • AR, KS, MO, OK Low/No-Phosphorous lawn fertilizers service City of Fayetteville Staff Review Form City Council Agenda Items or Contracts March 20. 2012 City Council Meeting Date Chris Brown Engineering Development Services Submitted By Division Department Action Required: An ordinance to waive requirements for bidding for services costing less that$20,000 and to approve a contract for $10,000 with the Illinois River Watershed Partnership to assist in the improvement of water quality in the Illinois River Watershed. $ 10,000.00 $ 600,287.68 Storm Water Quality Mgmt./Nutrient Reduction Cost of this request Category/Project Budget Program Category/Project Name 4470.9470.5314.00 $ 420,318.27 Professional Services Account Number Program/Project Category Name 02097 $ 179,969.41 Sales Tax Capital Improvement Project Number Remaining Balance Fund Name Budgeted Item Budget Adjustment Attached et 44/110 y Previous Ordinance or Resolution# Department D ctor Date Original Contract Date: 3-Z--�Z Original Contract Number: City Attorney To"A Date C�- , 3-S-26)2 Received in City Qlp409?Off iCEP 01 51 R C V D Finance and Internal Service Director Date A., Chief of aff Date Received in Mayor's Offic or ate Comments: THE CITY OF FAYETTEVILLE,ARKANSAS DEPARTMENT CORRESPONDENCE Zayl:jl S • . r CITY COUNCIL AGENDA MEMO Council Meeting of March 20,2012 To: Mayor and City Council Thru: Don Marr, Chief of Staff �Q Jeremy Pate,Development Services Director v` From: Chris Brown, City Engineer Date: March 1, 2012 Subject: An ordinance to waive requirements for bidding for services costing less that $20,000 and to approve a contract for $10,000 with the Illinois River Watershed Partnership to assist in the improvement of water quality in the Illinois River Watershed. PROPOSAL The Illinois River Watershed Partnership was formed in 2005 as a non-profit organization, with a board that is representative of the various stakeholders in the watershed including government, business, agriculture, conservation, construction/development, and academia. The mission of the IRWP is to improve the integrity of the Illinois River through public education and community outreach, water quality monitoring, and the implementation of conservation and restoration practices throughout the Illinois River watershed. A large portion of the City of Fayetteville contributes stormwater flows into the Illinois River Watershed including Clear Creek, Hamestring Creek, and Owl Creek. The new wastewater treatment plant discharges treated effluent into Goose Creek which also flows into the Illinois River. The City of Fayetteville continues to receive great benefit from the watershed education campaigns and the watershed management planning processes that have been implemented by the IRWP. This will be the sixth year the City has contracted with the IRWP for these services. The last contract was also for $10,000 for watershed education and planning services. RECOMMENDATION Staff recommends approval of an ordinance to waive the procurement requirements for services costing less than $20,000 and to approve a contract for$10,000 with the Illinois River Watershed Partnership to assist in the improvement of water quality in the Illinois River Watershed. BUDGET IMPACT The City of Fayetteville currently has adequate funds remaining in the Storm Water Quality Management/Nutrient Reduction Project for this contract. ORDINANCE NO. AN ORDINANCE WAIVING THE REQUIREMENT FOR BIDS BY APPLYING §34.23(F), (PURCHASES AND CONTRACTS NOT IN EXCESS OF $20,000.00), OF THE FAYETTEVILLE CODE OF ORDINANCES AND APPROVING A CONTRACT WITH THE ILLINOIS RIVER WATERSHED PARTNERSHIP IN THE AMOUNT OF $10,000.00 FOR WATERSHED EDUCATION AND PLANNING SERVICES. WHEREAS, the Illinois River Watershed Partnership possesses unique expertise and resources ideally suited to meet the City of Fayetteville's need for Watershed Education and Planning Services as part of the Stormwater Management Program,Phase II; and WHEREAS, the Illinois River Watershed Partnership can perform this work at a significant savings to the citizens of Fayetteville. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE,ARKANSAS: Section l: That the City Council of the City of Fayetteville, Arkansas hereby waives the requirements for bids by applying §34.23(F), (Purchases and Contracts Not in Excess of$20,000.00), of the Fayetteville Code of Ordinances and approves a Contract with the Illinois River Watershed Partnership in the amount of$10,000.00 for watershed education and planning services, and authorizes Mayor Jordan to execute this Contract. A copy of the Contract, marked Exhibit A, is attached hereto and made a part hereof. PASSED and APPROVED this 20t"day of March, 2012. APPROVED: ATTEST: By: By: LIONELD JORDAN,Mayor SONDRA E. SMITH, City Clerk/Treasurer NORTHWEST ARKANSAS DEMOCRAT-GAZETTE NORTHWESTARKANSAS THE MORNING NEWS OF SPRINGDALE THE MORNING NEWS OF ROGERS SPADE LLC NORTHWEST ARKANSAS TIMES BENTON COUNTY DAILY RECORD 212 NORTH EAST AVENUE,FAYETTEVILLE,ARKANSAS 72701 1 P.O.BOX 1607, 72702 1479-442-1700 1 WWW.NWANEWS.COM AFFIDAVIT OF PUBLICATION RECEIVED I, Karen Caler, do solemnly swear that I am the Legal Clerk of the APR 10 2012 Northwest Arkansas Newspapers, LLC, printed and published in CITY OF FAYETTEVILLE Washington and Benton County, Arkansas, bona fide circulation, CITY CLERK'S OFFICE that from my own personal knowledge and reference to the files of said publication, the advertisement of: City of Fayetteville Ordinance 5488 ORDINANCE.N0.5488 Was inserted in the Regular Editions on: AN ORDINANCE WANINGTHE REQUIREMENT/FOR BIDS`BY APPLYING March 29 , 2012 §34.23(F)'. PURQHASES AND CONTRACTS <<,.. _ nAtcn�Nsns.._,..r NOT IN EXCESS'OF, $20,000.00 OF THE FAYETTEVILLE GQDE•OF,ORDINANCES AND,APPROVING A CONTRACT. WITH THE ILLINOIS RNER;WATERSHED PARTNERSHIPIN THE AMOUNT> OF$1,0,000 00 FOR WATERSHED EDUCATION AND PLANNING SERVICES Publication Charges: $116.73 Sl-the IJI)nois RarerWatershed Partnership possesses: unique' e�tpertl a.antl re"soC]Fces�tleelly sited to meet the City of Fayetteville's need for 1Natershed Education and Plar7ning Services as part of the Stormwater' Management Program Phase II;and e / WHEREAS the Illinois Rroer Watershed Partnership can perform this work at f( a significant savings to the citizens of Fayetteville `NOW;THEREFORE;BE"IT ORDAINED BY THE CITY COUNCII;'OF THE' Karen Caler CITY.OF FAYETTEVILLE;ARKANSAS: Section J That the City Council of the City of Fayetteville,Arkansas hereby waives the requirement for bids by applying;§34.23(F) Purohases and Contracts Not rn Excess of$2O ODO OO,,bf the.Fayetteville Code of Ordinances and approves a Contract with the Illinois River Watershed Partnership in the Subscribed and SWOrTI t0 before me =amount of$10 OOA 00 for watershed education`and planning'services, and authorizes Mayor Jordan to execute this Contract A copy of the Contract, This 43 day Of �, �/}, , 2012. marked Ekhibit A;is attachadheretojnp made,a•part tier,@of PASSED and APPROVED this 2oth;dayof March,2012. APPROVED ATTEST A / i LIONELD JORDAN Mayor SONDRA E SMITH City Clerklfreasurer Notary PUb11C V ��Exhibits for this ordnanGerpay be viewed in`the office of the City Clerk/ Treasurer: My Commission Expires: **NOTE* Please do not pay from Affidavit. Invoice will be sent.