HomeMy WebLinkAboutOrdinance 5476 ORDINANCE NO. 5476
AN ORDINANCE WAIVING THE REQUIREMENTS OF FORMAL
COMPETITIVE BIDDING DURING CALENDAR YEAR 2012 FOR THE
PURCHASE OF ASPHALT MATERIALS FOR USE BY THE
TRANSPORTATION DIVISION
WHEREAS,the crude oil market continues to experience extreme price volatility; and
WHEREAS, this volatility has greatly increased the price of asphalt, making normal
competitive bidding procedures unworkable, impractical and not feasible; and
WHEREAS, the Transportation Division proposes to solicit bids on a quarterly basis
without the need for further approval of the City Council through calendar year 2012.
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE
CITY OF FAYETTEVILLE,ARKANSAS:
Section 1. That the City Council of the City of Fayetteville, Arkansas hereby finds that
such circumstances constitute an exceptional situation where annual competitive bidding is not
feasible or practical, and therefore through calendar year 2012, waives the requirements of
formal competitive bidding for the purchase of asphalt materials, allowing the Transportation
Division to solicit bids on a quarterly basis without the need for further approval of the City
Council.
PASSED and APPROVED this 17th day of January, 2012. �a`®`j@s,e�°E`°'°`8
ova � �T�'�
APPROVED: ATTEST: m FAYETTEVI LLE
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By: / �^--�_. By: ffPfffff�°�;�,sa
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ELD J N, Mayor SONDRA E. SMITH, City Clerk/Treasurer
City of Fayetteville Staff Review Form
City Council Agenda Items
and
Contracts, Leases or Agreements
1/17/2012
City Council Meeting Date
Agenda Items Only
i
John Nelson Transportation Transportation Services
Submitted By Division Department
Action Required:
An ordinance waiving the requirements of formal competitive bidding during calendar year 2012 for the purchase of
asphalt materials for use by the Transportation Division.
$ 1,865,000.00 In-House Pavement Improvements
Cost of this request Category/Project Budget Program Category/Project Name
4470.9470.5417.00 $ - Transportation Improvements
Account Number Funds Used to Date Program/Project Category Name
02052.1 $ 1,865,000.00 Sales Tax Capital Improvements
Project Number Remaining Balance Fund Name
Budgeted Item �X Budget Adjustment Attached
Previous Ordinance or Resolution# 5301
aDepartmentrector DateOriginal Contract Date:
Original Contract Number:
Date
4,:�A (x` 2,
Finance and Internal Services Director Date Received inCLtY ��_j i P 0 14 RC V D
Clerk's Office `
0
Chief of S Date ER
Received in
Mayor's Office
611 Mayr D e
Comments:
Revised January 15,2009
THE CITY OF FAYETTEVILLE,ARKANSAS
DEPARTMENT CORRESPONDENCE
11 Laye;L
AS
o
CITY COUNCIL AGENDA MEMO
To: Mayor and City Council
Thru: Don Marr, Chief of Staff
Terry Gulley, Transportation Services Department Directorooi-
From: John Nelson, Management Accounting Coordinator
Date: December 15, 2011
Subject: Bid Waiver for Asphalt Materials
PROPOSAL:
Staff proposes an ordinance waiving the requirements of formal competitive bidding during calendar year 2012
for the purchase of asphalt materials for use by the Transportation Division.
RECOMMENDATION:
Due to the fluctuations in the price of crude oil local asphalt suppliers cannot feasibly guarantee a fixed price
over a twelve month period.
Staff recommends bidding asphalt materials on a quarterly basis without the need for further approval of the
City Council, awarding the respective low bidder, and allowing for price adjustment requests based on the
current bid language.
BUDGET IMPACT:
Funds for the acquisition of asphalt materials are budgeted in the In-House Pavement Improvements and Trail
Development capital projects.
ORDINANCE NO.
AN ORDINANCE WAIVING THE REQUIREMENTS OF FORMAL
COMPETITIVE BIDDING DURING CALENDAR YEAR 2012 FOR THE
PURCHASE OF ASPHALT MATERIALS FOR USE BY THE
TRANSPORTATION DIVISION
WHEREAS,the crude oil market continues to experience extreme price volatility; and
WHEREAS, this volatility has greatly increased the price of asphalt, making normal
competitive bidding procedures unworkable, impractical and not feasible; and
WHEREAS, the Transportation Division proposes to solicit bids on a quarterly basis
without the need for further approval of the City Council through calendar year 2012.
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE
CITY OF FAYETTEVILLE,ARKANSAS:
Section 1. That the City Council of the City of Fayetteville, Arkansas hereby finds that
such circumstances constitute an exceptional situation where annual competitive bidding is not
feasible or practical, and therefore through calendar year 2012, waives the requirements of
formal competitive bidding for the purchase of asphalt materials, allowing the Transportation
Division to solicit bids on a quarterly basis without the need for further approval of the City
Council.
PASSED and APPROVED this 17th day of January, 2012.
APPROVED: ATTEST:
By: By:
LIONELD JORDAN, Mayor SONDRA E. SMITH, City Clerk/Treasurer
NORTHWEST ARKANSAS DEMOCRAT-GAZETTE
NORTHWESTARKANSAS THE MORNING NEWS OF SPRINGDALE
THE MORNING NEWS OF ROGERS
PJWE NORTHWEST ARKANSAS TIMES
LLC BENTON COUNTY DAILY RECORD
212 NORTH EAST AVENUE,FAYETTEVILLE,ARKANSAS 72701 1 P.O.BOX 1607,72702 ( 479-442.1700 1 WWW.NWANEWS.COM
RECEIVED
AFFIDAVIT OF PUBLICATION
FEB 0 6 2012
I, Cathy Wiles, do solemnly swear that I am the Legal Clerk of the CITY OF FAYETTEVILLE
Northwest Arkansas Newspapers, LLC, printed and published in CITY CLERKS OFFICE
Washington and Benton County, Arkansas, bona fide circulation,
that from my own personal knowledge and reference to the files
of said publication, the advertisement of-
City of Fayetteville
Ordinance #5476
Was inserted in the Regular Editions on:
January 29, 2012 r
ORDINANCE 40.5476
Me09DINANCE WAIVING THE REQUIREMENTS' •
OFFORMALE-CAOR MPEITIVEBIDDINGPublication Charges: $ 64.85 DURING
2012FO9-THE'PURCHASE' P P
OF gSPHALT MATERIALS FOR USE BYTE
jRANSpORTATION DIVISION AR CA�sA
1MIiEt$ES thcnice oil U&ntinues to expenence extreme pnce uolattlity and
twe bidii(nS xfhis yol�h)ity hasyreay increased the prceof as�I�altr�mal�ng normal cornpeti a
g procedures unworkable impraotieal and not feasibly and
WHEREAS the Transportation Division proposes,o sol(cit bids on a quarterly basis vnthoui "
the heed for further:approvai of the C0,0ouncil through calendar year 2012.
NOWTFfEREFOF;E BE IT ORDAINED:BY THE CITY COUNCIL OF THE CITY OF
F YEITEVILLE ARKANs4
i 1 fhai the C(ty Connell of the y of Fayetteville Arkansas heresy fintls that such
Cathy Wiles circumstances consitute an exceptionalsituetion°where,annual-compe4tNeitiidding(s not
feasible or practical and therefore through"calendar year 201 waives the;regwrements of,
formal competitive bidding for tie purchase`of asphalt matenals,alronnng the Tr"ansportat(on'
�.>
Division o Sp aJtpitls oP quarterly basis W166.q.tth6,nised fg,I&Cher approv@I oftt�e Con
Council ..
PASSED and APPROVED`tfiis"17thday of January`;2012
APPF�OVED ATTEST
By By
�- LIONELD JORDAN;Ma or
Subscribed and sworn to before me y soNDRAE'WITH,(3ityClerklfrea`surer s
This day of , 2012. 777777
ATHEaiNE S� x
county
on Coun
ht 'res
Notary P "' r ruary 27,2015
My Co fa l�
**NOTE*
Please do not pay from Affidavit. Invoice will be sent.