HomeMy WebLinkAboutOrdinance 5387 ORDINANCE NO. 5387
AN ORDINANCE TO WAIVE COMPETITIVE BIDDING, TO APPROVE A
COST-SHARE AGREEMENT WITH OZARKS ELECTRIC COOPERATIVE
CORPORATION IN THE AMOUNT OF $38,250.48 FOR THE EXTENSION
OF POWER TO THE STONE MOUNTAIN WATER PUMP STATION, TO
APPROVE A PROJECT CONTINGENCY OF $7,500.00, AND TO APPROVE
A BUDGET ADJUSTMENT OF $45,751.00
WHEREAS, the City of Fayetteville is constructing a new water pump station, Stone
Mountain Water Pump Station, which will be more economically powered by a new 3-phase,
460 volt power line; and
WHEREAS, Ozark Electric Cooperative Corporation owns and operates the electric
utility that will serve the Stone Mountain Water Pump Station and has agreed to share the cost of
the construction of the 3-phase, 460 volt power line to serve the pump station.
NOW, THEREFORE BE IT ORDAINED BY THE CITY COUNCIL OF THE
CITY OF FAYETTEVILLE,ARKANSAS:
Section 1. That the City Council of the City of Fayetteville, Arkansas hereby determines
the facts above constitute an exceptional situation in which competitive bidding is not deemed
practical or feasible and therefore, waives formal competitive bidding and approves a cost-share
agreement with Ozarks Electric Cooperative Corporation in the amount of $38,250.48 for the
extension of power to the Stone Mountain Water Pump Station, and approves a project
contingency of$7,500.00. A copy of the agreement is attached as Exhibit"A".
Section 2. That the City Council of the City of Fayetteville, Arkansas hereby approves a
budget adjustment, a copy of which is attached as Exhibit`B", in the amount of$45,751.00.
PASSED and APPROVED this 15th day of February, 2011. .o®agea� rPBx:r,�F.
APPROVED: ATTEST: 7 _&I y�a;6
®
FAY ETT EVILLE
By By; .��ti '®RRA
LXIONELD.iPOAN, Mayor SONDRA E. SMITH, City Clerk/Tre-s
1.941VFF tt14."
COST-SHARE AGREEMENT BETWEEN
CITY OF FAYETTEVILLE AND OZARKS ELECTRIC COOPERATIVE CORPORATION
This Agreement, made and entered into this 16 —day of J&Wr,.,2, 01 1 by and between the
City of Fayetteville,Arkansas and Ozarks Electric Cooperative CorporatWitnesseth:
WHEREAS,the City of Fayetteville is constructing a new water pump station identified as
Stone Mountain Water Pump Station; and
WHEREAS,the City of Fayetteville is in need of 3-phase, 460-volt power to serve the new
water pump station; and
WHEREAS, Ozarks Electric Cooperative Corporation owns and operates the electric utility that
serves the newer water pump station.
NOW, THEREFORE,the City of Fayetteville and Ozarks Electric Cooperative Corporation
agree as follows:
1. Upon the City Council approving the Cost-Share, Ozarks Electric Cooperative
Corporation agrees to:
A. Provide the necessary and normal project construction,management, inspection,
and testing as necessary for a complete and acceptable 3-phase power extension.
B. The estimated total cost of construction for the 3-phase power extension is
$54,848.48 as shown in the attached estimate of probable cost.
2. The City of Fayetteville agrees to:
A. Pay a lump sum cost of$38,250.48 for the aforementioned 3-phase power
extension upon execution of this agreement.
3. It is further understood that the contract includes material, labor and normal trenching. In
the event that excessive rock is encountered during construction that cannot be excavated
by normal trenching methods,the City of Fayetteville agrees to pay for the additional
costs,not to exceed$7,500.00.
4. Changes,modifications, or amendments in scope,price or fees to this contract shall not be
allowed without a prior formal contract amendment approved by the Mayor and the City
Council in advance of the change in scope, cost or fees.
5. Freedom of Information Act. City of Fayetteville contracts and documents prepared
while performing city contractual work are subject to the Arkansas Freedom of
Information Act. If a Freedom of Information Act request is presented to the City of
Fayetteville, Ozarks Electric Cooperative Corporation will do everything possible to
provide the documents in a prompt and timely manner as prescribed in the Arkansas
Freedom of Information Act(A.C.A. §25-19-101 et. seq.). Only legally authorized
photocopying costs pursuant to the FOIA may be assessed for this compliance.
6. This contract must be interpreted under Arkansas Law.
IN AGREEMENT WITH ALL THE TERMS AND CONDITIONS ABOVE,WE SIGN
BELOW:
CITY OF FAYETTEVILLE OZARKS ELECTRIC COOPERATIVE CORPORATION
BY
or Lionel-070dan 10
V71 / �a
City of Fayetteville,Arkansas
Budget Adjustment Form
Budget Year Department: Utilities Request Date Adjustment Number
201t Division: Water& Sewer Maintenance 1/28/2011
Program: Capital Water Mains
JUSTIFICATION TO INCREASE PROJECT/ITEM:
$45,750.48 in the Mount Sequoyah Pressure Plane Improvements Project. Increase project for the extension of 3-
phase, 460-volt power to the Stone Mountain Pump Station site.
JUSTIFICATION TO DECREASE PROJECT/ITEM (OR RECOGNIZING REVENUE):
To recognize$45,750.48 impact fee funds to extend 3-phase, 460-volt lower to the Stone Mountain Pump Station
Site. The extension of the power is needed to power the new pump station.
EXHIBIT.,
Increase Decrease Project.Sub
Account Name Account Number Budget Budget Number
Contract Services 5400.5600.5315.00 45,75t.4$ 04036 . 1
Transfer from Impact Fee 5400.0940.6602.30 45,75 .4# 04036 . 1
TOTAL 45,750.48 45,750.48
Requested By
Di ' ion Head Date kspringer
r-
l
1� v' Budget& Research Use Only
B ire Date Type: A B C E
U -MftN Description:
Depa ent C rector Date 0
General Ledger Date
Finan rector Date
31 /J Posted to General Ledger
Chief tall ate Initial Date
Posted to Project Accounting
M yor Date Initial Date
G:\Divs\Utilities Capital Projects\PROJECTS\Canterbury Water Tank Improvements\Stone Mtn Pump Station\BAForm_2011_StoneMountain-
OzarksElectric
City of Fayetteville Staff Review Form
City Council Agenda Items
and
Contracts, Leases or Agreements
15-Feb-11
City Council Meeting Date
Agenda Items Only
David Jurgens Utilities Capital Projects Utilities
Submitted By Division Department
Action Required:
Approval of a cost share agreement with Ozarks Electric Cooperative Corporation to extend 3-phase, 460-volt power
to the Stone Mountain Water Pump Station for$38,250.48, approval of a $7,500 contingency, and approval of a
budget adjustment of$45,751.
$ 45,751.00 $ 529,253.92 Mt Sequoyah Pressure Plane Imprvm
Cost of this request Program Category/Project Name
5400.5600.5315.00 $ 487,769.75 Water Impact Fee Improvements
Account Number Funds Used to Date Program/Project Category Name
04036.1 $ 41,484.17 Water Impact Fees
Project Number Remaining Balance Fund Name
Budgeted 10-m Budget Adjustment Attached
nAT
2 P/T/, Previous Ordinance or Resolution#
Departm rect Date
.L(� �t( Original Contract Date:
l'' '3��— Original Contract Number:
City rney Date
` CUA (a . . L -31-Z61
Finance and Internal Services Director Date Received in City EKTEREp �/
Clerk's Office
Yar
Received in CER
Mayor's Office
s
Date
Comments:
Revised January 15,2009
CITY COUNCIL AGENDA MEMO
Tay�
Mei
eQMEETING DATE OF FEBRUARY 15,2011
THE CITY OF FAYETTEVILLE,ARKANSAS
ARKANSAS
To: Fayetteville City Council
Thru: Mayor Lioneld Jordan
Don Marr, Chief of Staff
From: David Jurgens, Utilities Director
Fayetteville Water and Sewer Comi e
Date: January 28, 2011
Subject: Approval of a cost share agreement with Ozarks Electric Cooperative Corporation to extend 3-phase,
460-volt power to the Stone Mountain Water Pump Station for$38,250.48
RECOMMENDATION
Staff recommends approval of a cost share agreement with Ozarks Electric Cooperative Corporation to extend
3-phase, 460-volt power to the Stone Mountain Water Pump Station for$38,250.48, approval of a$7,500
contingency, and approval of a budget adjustment of$45,751.
BACKGROUND
A contract with CB&I to build the Canterbury water storage tank was awarded April 6, 2010. There is some
additional water line work and a pump station that will be constructed to work in conjunction with the new tank.
DISCUSSION
This agreement pays the costs for Ozarks Electric Cooperative Corporation to extend 3-phase, 460-volt power
to the new Stone Mountain Water Pump Station site. 3-phase power is not currently available at the site, and is
necessary to provide the City with the most cost effective electric service for the new pump station.
BUDGET IMPACT
Funds are available in the impact fee water project budget. The budget amendment for$45,750.48 is attached to
transfer funds from the impact fee fund to the water/sewer fund.
OZarkSElecCCMeino1-28-201 Ldoc
ORDINANCE NO.
AN ORIDINANCE TO WAIVE COMPETITIVE BIDDING, TO APPROVE A
COST-SHARE AGREEMENT WITH OZARKS ELECTRIC COOPERATIVE
CORPORATION IN THE AMOUNT OF $38,250.48 FOR THE EXTENSION
OF POWER TO THE STONE MOUNTAIN WATER PUMP STATION, TO
APPROVE A PROJECT CONTINGENCY OF $7,500.00, AND TO APPROVE
A BUDGET ADJUSTMENT OF $45,751.00
WHEREAS, the City of Fayetteville is constructing a new water pump station, Stone
Mountain Water Pump Station, which will be more economically powered by a new 3-phase,
460 volt power line; and
WHEREAS, Ozark Electric Cooperative Corporation owns and operates the electric
utility that will serve the Stone Mountain Water Pump Station and has agreed to share the cost of
the construction of the 3-phase, 460 volt power line to serve the pump station.
NOW, THEREFORE BE IT ORDAINED BY THE CITY COUNCIL OF THE
CITY OF FAYETTEVILLE,ARKANSAS:
Section 1. That the City Council of the City of Fayetteville, Arkansas hereby determines
the facts above constitute an exceptional situation in which competitive bidding is not deemed
practical or feasible and therefore, waives formal competitive bidding and approves a cost-share
agreement with Ozarks Electric Cooperative Corporation in the amount of $38,250.48 for the
extension of power to the Stone Mountain Water Pump Station, and approves a project
contingency of$7,500.00. A copy of the agreement is attached as Exhibit"A".
Section 2. That the City Council of the City of Fayetteville, Arkansas hereby approves a
budget adjustment, a copy of which is attached as Exhibit"B", in the amount of$45,751.00.
PASSED and APPROVED this 15th day of February, 2011.
APPROVED: ATTEST:
By: By:
LIONELD JORDAN, Mayor SONDRA E. SMITH, City Clerk/Treasurer
New Units Unit Description Quantity LaborCost MaterialCost With Tax
300 KVA 7.2-480 PD 300 KVA 7.2-480 3 PH PAD MT TRANS. 1 $0.00 $13,458.45
BOR1 BORING-1 PH UG 100 $1,649.94 $0.00
C1/OU CONDUCTOR, 1/0,25KV JACKETED 4,845 $1,990.71 $12,086.94
CONTR 2" 2"'RED'CONTINUOUS CONDUIT-CABLECON 4,715 $7,071.14 $2,929.45
CONTR UM33 THREE PHASE PRIMARY VAULT CONTRACTOR INSTALLED 2 $400.00 $1,137.32
UG17 THREE PHASE PAD MT TRANS.ACCESSORIES 1 $51.36 $632.65
UM48-2 GROUNDING ASSEMBLY FOR THREE PHASE PAD MT.TRANSFORMERS 3 $115.56 $176.40
UM6-1 LOAD BREAK ELBOW 26 $500.76 $885.57
UM6-10 PROTECTIVE CAP(DUMMY) 8 $6.16 $214.56
UM6-22 FOUR PT.JCT-200 A 12 $231.12 $1,906.49
UR2-1 DITCHING UNIT 2,075 $9,335.71 $0.00
$21,352.47 $33,427.83
NEW CONSTRUCTION $54,780.30
RETIREMENT LABOR $68.18
TOTAL COST $54,848.48
LESS ALLOWANCE -$16,598.00
POLICY 30 CHARGE $38,250.48
Retired Units Unit Description Quantity LaborCost MaterialCost With Tax
C1/OU CONDUCTOR, 1/0,25KV JACKETED 130 $0.00 $302.68
UM6-1 LOAD BREAK ELBOW 2 $19.26 $68.83
UM6-10 PROTECTIVE CAP(DUMMY) 1 $0.77 $27.39
UM6-21 THREE PT. JCT-200 A 4 $38.52 $530.30
UM6-5 FEED THROUGH LOAD BREAK INSERT 1 $9.63 $182.31
$68.18
CHECK REQUEST
Date: 28-Jan-11 Manual Check
Vendor Number: 9120 Mail Yes /� No,.
Payable to: Ozarks Electric Cooperative Return Check to: Sr�6"wot
P.O. Box 848
Fayetteville,AR 72702-0848 Send Copy to:
For: Water/Sewer---Stone Mountain Water Pump Station 3-phase power extention Separate Check Code A
Bank Number
Payable From: Fund Name Water/Sewer #
Amount of Check $ 38250.48
Charged as follows:
Account Name Amount Additional
Sub Sub Approval:
Fund Dept Dept Base Detail Project Project
F] Does Not
Contract Services 38,250.48 5400 5600 5315 00 04036 1 Meet
Purchasing
Policy
❑ Contract
Payment
❑ Other
Approved:
TOTAL $38,250.48
Accounting Use - Receipting
Prepared by: r I Partain G/L Account Number
Approved by: "w
Entered: Key Code
NORTHWEST ARKANSAS
NEWSPAPERSLLcCEIVFD
MAR 31 2011
Northwest Arkansas Democrat Gazette CIrY OF FAYETTEVILI E
The Morning News of Springdale CITY CLERK'S OFFICE
The Morning News of Rogers
Northwest Arkansas Times
Benton County Daily Record
212 North East Avenue, Fayetteville Arkansas 72701/ PO Box 1607, 72702
PHONE: 479-571-6421
AFFIDAVIT OF PUBLICATION
I, Cathy Wiles, do solemnly swear that I am Legal Clerk of the Northwest
Arkansas Newspapers LLC. Printed and published in Washington & Benton
County, (Lowell), Arkansas and that from my own personal knowledge
and reference to the files of said publication, the advertisement of: City
of Fayetteville- Ordinance 5387
ORDINANCE NO 5367
AN ORpJNANGE TO WAIVE COMPETITIVE BIDDING
TOAPP130VEA COST-SHARE AGR EEM�NT`WITH
March 3, 2011 'IN"
OZARKS Ef�CTRIC COORERgTIVE CORPORATION "� 1
IN?THE gMOUNT OF $38 250 48'FOR' THE ej 1
EXTENSION OE POWER T,b THE STONE-MOUNTi�ItJ , i ++
WATER PU{y1P''STATION,TO APPROVE APROJECT nnxnK's'as
CONTINGENCY OF"$7,"500 00 ,AND TO APPROVE A BUDGEG":AQjUSTMENT OF
Publication Charge : $ 77.82 "$45,751.00 _
WHERinWEAS the City of FayelevMe.is constfucting a hew'ater pump station;"Stone
48D voountlt poweer j tion which wtlf be more�conom�cally;powered b anew 3,phase
lNHEREAS O iV
( hzatk Etectnp Cooperative Corporation owns and operates:the electric;10
Signed: —_ — Y---------- NOonstru�t dri of the 3 phase�4 0 vtolt powlomerSnetion and has,agreed t4share the cast of.,
to serve the pump station
IIV [HEREFORE BE 1T ORDAINED BY THE C17Y COUNCIL ORi THE CITI!'OF,,
FAYETTEVIl,LE,ARKANSAS � =, –
Sacfion i That the Ctry Council of the,O ty of Fayettev�)le grkansas herepy determines the
Subscribed and sworn to before me fact`s above co6stitute an exceptional situation in which compettwe bidding is not deemgd
p actloal or feasible and therefore wa(v format:co[ppetitive�bldding and approves a•cosY�:,.
This d day of Qr H� 201 1 . shape agreement with,bidi s Electric Cooperative`CorporaUon,in the amount of$38 25048,
for the eMension of power;to tfie Stone MountalnxWater Pump Station and approves'a
project contingency of$'7;500 00 A copy of the agreement is attached as,Exhibit A...
$actio r That the City Council of, e-Ciry of Fayetteville Arkansas hereby approves abud-
get adtushnen4.a copy of which.is attached as Exhibit B in�ihQ amount of-$5 751.Opa,`-
PASSED and AP
PROVED th(s 7 5th day of February 2071
Notary Public gPPROVED
LJONEID'JO � ATTEST:
RDAN,Mayor �SONgRA E"SMITH Ci
�IYTI(Vie�rS ryClerk/Treasurerr
vyashington county �Fxhitits`forthisordinancema bevievdedihtheofficeoftheCCierk/Treasurer
Can7tission Number 1237464/ �
My Commission Expire � omn ssipri expires jai.20,2020
Do not pay from Affidavit, an invoice will be sent
