HomeMy WebLinkAboutOrdinance 5359 ORDINANCE NO. 5359
AN ORDINANCE WAIVING THE REQUIREMENTS FOR COMPETITIVE
BIDS AND APPROVING A CONTRACT WITH THE ILLINOIS RIVER
WATERSHED PARTNERSHIP IN THE AMOUNT OF $10,000.00 FOR
WATERSHED EDUCATIONAL AND PLANNING SERVICES
WHEREAS, the Illinois River Watershed Partnership possesses unique expertise and
resources ideally suited to meet the City of Fayetteville's federal mandate for Watershed
Educational and Planning Services as part of the Stormwater Management Program, Phase II;
and
WHEREAS, the Illinois River Watershed Partnership has very successfully performed
such necessary educational and planning services for Fayetteville in previous years; and
WHEREAS, the Illinois River Watershed Partnership can perform this work at a
significant savings to the citizens of Fayetteville.
NOW, THEREFORE BE IT ORDAINED BY THE CITY COUNCIL OF THE
CITY OF FAYETTEVILLE,ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby determines
that an exceptional situation exists where requiring competitive bids for contracts under
$20,000.00 is not feasible or practical and,therefore,waives the requirements for bids as allowed
by §34.26(F) of the Fayetteville Code, approves the contract attached as Exhibit "A" in the
amount of$10,000.00 with the Illinois River Watershed Partnership for educational and planning
services, and authorizes Mayor Jordan to sign this contract.
PASSED and APPROVED this 5d'day of October, 2010.
APPROVED: ATTEST: 4`aavaaeaFrror,f
v`G��®®acoalj'ovo
® ®r
$C�r ° o
o o
® a
By: By; a FAYETI EVILLE
O VELD JO N,Mayor SONDRA E. SMITH, City Clerk/TreasureF-.z; a`
e.
CONTRACT
The Illinois River Watershed Partnership,Inc. and the City of Fayetteville,Arkansas
agree to enter into the following contract on this 15th day of September,2010.
WHEREAS, The Illinois River Watershed Partnership, Inc. is a non-profit
corporation whose mission is to improve the health of the Illinois River Watershed
through the implementation of best management practices,water quality monitoring, public
education,community outreach and ecosystem restoration;and
WHEREAS, The City of Fayetteville has responsibilities to educate its citizens about
these water quality and restoration issues through mandates of the Clean Water Act and has
budgeted funds for such education activities.
NOW,THEREFORE,the Illinois River Watershed Partnership and the City of
Fayetteville agree as follows:
1. The City of Fayetteville agrees to purchase educational, ecosystem monitoring and
restoration, and community outreach services for its citizens from the Illinois River
Watershed Partnership,Inc. for the sum of Ten Thousand Dollars ($10,000.00).
2. The Illinois River Watershed Partnership agrees to furnish a year long; extensive
community outreach and educational services program to Fayetteville's citizens during the
period of December 1,2010 through December 1,2011,and further to provide implementation
of and education about best management practices for storinwater management and ecosystem
restoration in the Illinois River watershed.
3. The Illinois River Watershed Partnership agrees to provide an annual written
report about its programs and activities to the Fayetteville City Council due on September 30,
2011.
ILLINOIS RIVER CITY OF FAYETTEVILLE,
WATERSHED PARTNERSHIP,INC. RKANSAS
By: s �C -15=�� B �v—•
Executive Director Mayor Lioneld Jordan
Illinois River Watershed Partnership, Inc.
EEXHIBIT
b
a
a
City of Fayetteville
Staff Review Form
City Council Agenda Items
or
Contracts
October 5, 2010
City Council Meeting Date
Sarah Wrede Engineering Development Services
Submitted By Division Department
Action Required:
An ordinance to waive requirements for bidding for services costing less that$20,000 and to approve a contract for
$10,000 with the Illinois River Watershed Partnership to assist in the improvement of water quality in the Illinois River
Watershed.
$ 10,000.00 $ 412,066.00 Storm Water Quality Mgmt./Nutrient Reduction
Cost of this request Category/Project Budget Program Category/Project Name
4470.9470.5314.00 $ 98,279.13 Professional Services
Account Number Program/Project Category Name
02097.1 $ 313,786.87 Sales Tax Capital Improvement
Project Number Remaining Balance Fund Name
Budgeted Item �X Budget Adjustment Attached
NQ`�. �O10 Previous Ordinance or Resolution#
Dep2ttorney
Director Date
Original Contract Date:
v Original Contract Number:
Date
�� CL- -20~Zcpp Received in City Clerk's Office
Finan e and Internal Service Director Date 09-17-10 Al 1 : 16 R C V D
Chief f S Date Received in Mayor's Office cfj
ayo Da e
Corr}ments:
a PrLv
1•
µ V 1 V THE CITYOF FAYETTEVILLE,ARKANSAS
NSAS
www.accessfayetteville.org
CITY COUNCIL AGENDA MEMO council Meeting of October 5,2010
To: Mayor and City Council
Thru: Don Marr, Chief of Staff
Jeremy Pate, Development Services Director
Chris Brown, City Engineer
From: Sarah Wrede, Staff Engineer
Date: September 15, 2010
Subject: An ordinance to waive requirements for bidding for services costing less that $20,000 and to approve
a contract for $10,000 with the Illinois River Watershed Partnership to assist in the improvement of
water quality in the Illinois River Watershed.
PROPOSAL
According to their website, the Illinois River Watershed Partnership (IRWP) formed when"a diverse group of
Northwest Arkansas leaders organized an Upper Illinois River Summit in September 2005 with 65 watershed
stakeholders committing to personal action and agreeing that public education is the number one priority to
improve and protect water quality in the Illinois River."
The IRWP officially formed in December 2005 as a non-profit organization with a board that is representative
of the various stakeholders in the watershed including government, business, agriculture, conservation,
construction/development, and academia.
The mission of the IRWP is to improve the integrity of the Illinois River through public education and
community outreach, water quality monitoring, and the implementation of conservation and restoration
practices throughout the Illinois River watershed.
A large portion of the City of Fayetteville contributes stormwater flows into the Illinois River Watershed
including Clear Creek, Hamestring Creek, and Owl Creek. The new wastewater treatment plant discharges
treated effluent into Goose Creek which also flows into the Illinois River. The City of Fayetteville continues to
receive great benefit from the watershed education campaigns and the watershed management planning
processes that have been implemented by the IRWP.
This will be the fifth year the City has contracted with the IRWP for these services. The last contract was also
for$10,000 for watershed education and planning services. Dr. Delia Haak will provide a summary of
accomplishments for 2010 and plans for 2011 at the agenda session meeting on September 28th.
Telecommunications Device for the Deaf TDD(479)521-1316 113 West Mountain-Fayetteville,AR 72701
0
qie
THE CITY OF FAYETTEVILLE,ARKANSAS
Tay DEPARTMENT CORRESPONDENCE
NSAS
• .
RECOMMENDATION
Staff recommends approval of an ordinance to waive the procurement requirements for services costing less
than $20,000 and to approve a contract for$10,000 with the Illinois River Watershed Partnership to assist in the
improvement of water quality in the Illinois River Watershed.
BUDGET IMPACT
The City of Fayetteville currently has adequate funds remaining in the Storm Water Quality
Management/Nutrient Reduction Project for this contract.
Telecommunications Device for the Deaf TDD(479)521-1316 113 West Mountain-Fayetteville,AR 72701
ORDINANCE NO.
AN ORDINANCE WAIVING THE REQUIREMENTS FOR COMPETITIVE
BIDS AND APPROVING A CONTRACT WITH THE ILLINOIS RIVER
WATERSHED PARTNERSHIP IN THE AMOUNT OF $10,000.00 FOR
WATERSHED EDUCATIONAL AND PLANNING SERVICES
WHEREAS, the Illinois River Watershed Partnership possesses unique expertise and
resources ideally suited to meet the City of Fayetteville's federal mandate for Watershed
Educational and Planning Services as part of the Stormwater Management Program, Phase II;
and
WHEREAS, the Illinois River Watershed Partnership has very successfully performed
such necessary educational and planning services for Fayetteville in previous years; and
WHEREAS, the Illinois River Watershed Partnership can perform this work at a
significant savings to the citizens of Fayetteville.
NOW, THEREFORE BE IT ORDAINED BY THE CITY COUNCIL OF THE
CITY OF FAYETTEVILLE, ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby determines
that an exceptional situation exists where requiring competitive bids for contracts under
$20,000.00 is not feasible or practical and, therefore, waives the requirements for bids as allowed
by §34.26(F) of the Fayetteville Code, approves the contract attached as Exhibit "A" in the
amount of$10,000.00 with the Illinois River Watershed Partnership for educational and planning
services, and authorizes Mayor Jordan to sign this contract.
PASSED and APPROVED this 5th day of October, 2010.
APPROVED: ATTEST:
By: By:
LIONELD JORDAN, Mayor SONDRA E. SMITH, City Clerk/Treasurer
NO
ILLINOIS
WATERSHED PARTNERSHIP
August 10, 2010
Mayor Lioneld Jordan
City of Fayetteville
113 W.Mountain
Fayetteville, AR 72701
Dear Mayor Jordan,
Thank you for your contract for stakeholder public education and community outreach services through the Illinois River
Watershed Partnership(IRWP)for the residents of Fayetteville. Contract services of$10,000 to be provided from
December 1, 2009 to December 31, 2010 were received on December 28,2009. We want to provide this summary report
as an update from the mid-year January 2010 report and share events scheduled for the remainder of 2010.
From January 1 to July 31, 2010 the IRWP accomplished the following as part of our contract for services:
• 54 Public Education and Community Outreach Projects
• 11 Conservation and Restoration Projects
• 11 Water Quality Monitoring Projects
• $236,606 in Volunteer Project Labor,education and training
• 11,814 hours of Volunteer Time and Labor
• 1,773 Volunteers
• Over$400,000 for specific project grants
• $100,000 matching grant from the Walton Family Foundation
• Over 60 volunteer organizations
A comprehensive watershed management plan for the Upper Illinois River Watershed in Arkansas is recently completed
and in the process of reviews by Region 6 EPA. The UIRW Management Plan follows EPA's Nine Minimum Elements
Plan and has been the focus of the Partnership for over three years. A Handbook of Best Management Practices for the
Upper Illinois River Watershed and Other Regional Watersheds was also completed as part of the management plan
process. Stakeholder meetings and workshops are planned for the Fall and we would very much like to review the
findings and recommendations of the Watershed Management Plan with you at your convenience. The recommendations
for action will offer each county and city within the watershed, as well as each individual,business, industrial,or
educational enterprise, access to information for a healthy, sustainable watershed.
Thank you for contracting for services with the IRWP. We are asking for your continued support for services from
December 1,2010 to December 31, 2011. Your contract is matched by a commitment from the Walton Family
Foundation to continue their support of the IRWP and our joint efforts to improve the integrity of the Illinois River
Watershed.
Thank you for the opportunity to work with you and the City of Fayetteville. Everything we can do together multiplies
direct cost savings and leverages support for our environment, our rich water resources and our watershed. Thank you for
your commitment to the education of stakeholders and the conservation of our natural resources. Working together is the
only watershed model that will"stand the test of time".
Sincerely,
Delia Haak,Ed. D.
Executive Director
ILLINOIS1 141!r;1
2010 IRWP Education and Outreach Events
February Arkansas Game and Fish Water Quality Monitoring Hach Kit Training
March The Riparian Project—3,000 seedlings in six cities, 350 volunteers
April Rain Garden Workshop and Installation at Horsebarn Trail
May Clean Water Rainger's Kids Club launched — 10 schools, 3,000 students, 600 members
Watershed Festival hosted at Sam's Club
June Watershed Camp at Lake Fayetteville Environmental Study Center
Invasive Species Eradication workday at Wilson Park, Fayetteville
July Texas Watershed Coordinators Roundtable — IRWP Funding Presentation
EPA Managing Wet Weather conference, Fayetteville
August AR Forestry Commission Riparian and Tree City Workshop
Illinois River, Mud Creek, Scull Creek, Spring Creek, Osage Creek cleanups
Dr.Doug Tallamy: "Bring Nature Home" presentation and book signing
September Rain Garden at Springdale Public Works with Cargill volunteers
October Golden Paddle Award nominations.due
World Water Monitoring Day on Lake Wedington
Partners: USGS, Arkansas Canoe Club, Sam's Club, Lewis & Clark
November Rain Garden Academy and Low Impact Development Workshop
IRWP Annual Membership meeting —Arvest Ballpark, Springdale
2010 Golden Paddle Awards and IRWP Sponsorship Reception
Arkansas Watershed Advisory Group annual conference,
Mountain View http://www.awag.oEg/conferences.html#2010
Jet Stinger conservation project
Tree Farm preparation
December 31 Rain Barrel Ball — New Year's Eve 8 pm. to 1 am.
ORDINANCE NO.
AN ORDI CE WAIVING THE REQUI NTS OF §34.23,
(PURCHASES CONTRACTS NOT IN EX SS OF $20,000.00), OF
THE FAYETTEMLLE CODE OF ORDINAN S AND APPROVING A
CONTRACT WI THE ILLINOIS RIVER W TERSHED PARTNERSHIP
(IRWP) IN THE IUNT OF $10,000.00 FO WATERSHED EDUCATION
AND PLANNING SE VICES.
WHEREAS, the Illinois Riv r Watershed P ership (IRWP) possesses unique expertise and
resources ideally suited to meet the Ci of Faye ille's need for Watershed Education and Planning
Services as part of the Stormwater Management P ogram,Phase II;and
WHEREAS,the Illinois River Wa is ed Partnership (IRWP) can perform this work at a
significant savings to the citizens of Fayette e.
NOW,THEREFORE,BE IT O A D BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE,ARKANSAS:
Section 1: That the City uncil of the ity of Fayetteville, Arkansas hereby waives the
requirements of§34.23, (Purchase and Contracts No in Excess of$20,000.00),of the Fayetteville Code
of Ordinances and approves a ntract with the Illin is River Watershed Partnership (IRWP) in the
amount of $10,000.00 for wat rshed education and plakning services, and authorizes Mayor Jordan to
execute this Contract. A co of the Contract, marked bit A, is attached hereto and made a part
hereof.
PASSED and ROVED this Of 52010.
APPROVE ATTEST:
By By
Mayor Lioneld Jordan City Clerk
NORTHWEST ARKANSAS RECEIVED
NEWSPAPERS= OCT 2 7 2010
Northwest Arkansas Democrat Gazette CITY OF FAYET EVILI E
The Morning News of Springdale CITY CLERK'S O
FFICE
The Morning News of Rogers
Northwest Arkansas Times
Benton County Daily Record
212 North East Avenue, Fayetteville Arkansas 72701/ PO Box 1607, 72702
PHONE: 479-571-6421
AFFIDAVIT OF PUBLICATION
I, Cathy Wiles, do solemnly swear that I am Legal Clerk of the Northwest
Arkansas Newspapers LLC. Printed and published in Washington & Benton
County, (Lowell), Arkansas and that from my own personal knowledge
and reference to the files of said publication, the advertisement of: City
of Fayetteville- Ordinance 5359 ORDINANCE NO.5359
AN ORDINANCE WAIVING THE REQUIREMENTS 1•
FOR.COMPETITIVE BIDS AND APPROVING AK e evl 1e
CONTRACT WITH THE It11NOIS RIVER WATERSHED
October 21, 2010 PARTNERSHIP IN THE AMOUNT OF $10,000.00
FOR WATERSHED EDUCATIONAL AND PLANNING ANKAN SAS
SERVICES.
WHEREAS, the Illinois River Watershed Partnership possesses unique expertise and
resources ideally suited to meet the.City of Fayetteville's federal mandate for.Watershed
Publication Charge $ 71.33 Educational and Planning Services as part of the Stormwater Management Program,Phase
11;and
�L i� WHEREAS,the Illinois River Watershed Partnership Fa has l e successful)
p very y performed such
necessary educational and planning services for Fayetteville in previous years;and
Signed: WHEREAS,the Illinois River Watershed Partnership can perform this work at,a significant
--------- --------------- savings to the citizens of Fayetteville
NOW,THEREFORE BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE,ARKANSAS:
Section 1.That the City Council of the City of Fayetteville,Arkansas hereby determines
Subscribed and sworn to before me thatan exceptional situation exists where requiring competitive bids for contracts under
$20,000.00 is not feasible or practical and,therefore,waives the requirements for bids as
This.2 f day of 2010. allowed by§34.26(F)of the Fayetteville Code,approves the contract attached as Exhibit"A"
in the•amount of$10,000.00 with the Illinois River Watershed Partnership for educational and
planning services,and authorizes Mayor Jordan to sign this contract.
PASSED and APPROVED this 5th day of October,2010.
APPROVED: ATTEST:
By: By:
LIONELD JORDAN,Mayor SONDRA E.SMITH,City Clerk/Treasurer
Notary Public
JOSHUA M LYNCH
Notary PUUIIC-Arkonsos
Washington County
My Commission Expires: My Commission Expires 10-28-2018
Commission # 12366414
Do not pay from Affidavit, an invoice will be sent