HomeMy WebLinkAboutOrdinance 5825F FAYETT
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113 West Mountain Street
Fayetteville, AR 72701
(479) 575-8323
Ordinance: 5825
File Number: 2015-0522
YOUTH CENTER, INC.:
AN ORDINANCE TO WAIVE THE REQUIREMENTS OF FORMAL COMPETITIVE
BIDDING AND APPROVE A CONTRACT BETWEEN THE CITY OF FAYETTEVILLE,
ARKANSAS AND FAYETTEVILLE YOUTH CENTER, INC. IN THE AMOUNT OF
$225,000.00 TO PROVIDE PUBLIC RECREATION SERVICES FOR THE YOUTH AND
CITIZENS OF FAYETTEVILLE FOR 2016
WHEREAS, providing quality recreational opportunities to the youth and citizens of our community is
of mutual interest to the City of Fayetteville and Fayetteville Youth Center, Inc.; and
WHEREAS, Fayetteville Youth Center, Inc. and the City of Fayetteville have had a close working
relationship for many years and this relationship allows for a continuity of services vital to the
efficient provision of recreational opportunities, and;
WHEREAS, were it not for the services offered by Fayetteville Youth Center, Inc., the City of
Fayetteville would be required to assume the duty of providing staff, programming, promotion and
development for youth recreational services.
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1. That the City Council of the City of Fayetteville, Arkansas hereby determines an exceptional
situation exists in which competitive bidding is deemed not feasible or practical and therefore
waives the requirements of formal competitive bidding and approves a contract between the City
of Fayetteville, Arkansas and Fayetteville Youth Center, Inc. in the amount of $225,000.00 to
provide public recreation services for the youth and citizens of Fayetteville for 2016. A copy of the
Contract is attached to the Agenda item.
Page 1 Printed on 1212/15
File Number 2015-0522
PASSED and APPROVED on 12/1/2015
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Ordinance # 5825
Attest:
Sondra E. Smith, City Clerk TreasnrG���K YtT��,S j r
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City of Fayetteville, Arkansas 113 West Mountain Street
j Fayetteville, AR 72701
(479) 575-8323
-- Text File
File Number: 2015-0522
Agenda Date: 12/1/2015 Version: 1 Status: Passed
In Control: City Council Meeting File Type: Ordinance
Agenda Number: C. 2
YOUTH CENTER, INC.:
AN ORDINANCE TO WAIVE THE REQUIREMENTS OF FORMAL COMPETITIVE BIDDING
AND APPROVE A CONTRACT BETWEEN THE CITY OF FAYETTEVILLE, ARKANSAS AND
FAYETTEVILLE YOUTH CENTER, INC. IN THE AMOUNT OF $225,000.00 TO PROVIDE
PUBLIC RECREATION SERVICES FOR THE YOUTH AND CITIZENS OF FAYETTEVILLE FOR
2016
WHEREAS, providing quality recreational opportunities to the youth and citizens of our community is
of mutual interest to the City of Fayetteville and Fayetteville Youth Center, Inc.; and
WHEREAS, Fayetteville Youth Center, Inc. and the City of Fayetteville have had a close working
relationship for many years and this relationship allows for a continuity of services vital to the efficient
provision of recreational opportunities, and;
WHEREAS, were it not for the services offered by Fayetteville Youth Center, Inc., the City of
Fayetteville would be required to assume the duty of providing staff, programming, promotion and
development for youth recreational services.
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1. ' That the City Council of the City of Fayetteville, Arkansas hereby determines an exceptional
situation exists in which competitive bidding is deemed not feasible or practical and therefore waives
the requirements of formal competitive bidding and approves a contract between the City. of
Fayetteville, Arkansas and Fayetteville Youth Center, Inc. in the amount of $225,000.00 to provide
public recreation services for the youth and citizens of Fayetteville for 2016. A copy of the Contract is
attached to the Agenda item.
City of Fayetteville, Arkansas Page 1 Printed on 121312015
City of Fayetteville Staff Review Form
2015-0522
Legistar File ID
12/1/2015
City Council Meeting Date - Agenda Item Only
N/A for Non -Agenda Item
Connie Edmonston 11/4/2015 Parks & Recreation /
Parks & Recreation Department
Submitted By Submitted Date Division / Department
Action Recommendation:
Approval of an ordinance waiving the requirements of formal competitive bidding and approving a contract
between the City and Fayetteville and the Fayetteville Youth Center, Inc. in the amount of $225,000 to provide
public recreation services for the youth and citizens of Fayetteville for 2016, contingent on approval of the 2016
annual city budget and work program.
Original Contract Number:
Comments: Pending on City Council approval of the 2016 Proposed Budget.
Approval Date:
Budget Impact:
1010.6600.5718.00
General
Account Number
Fund
40901-4002
Transfer to Boys and Girls Club
Project Number
Project Title
Budgeted Item? Yes
Current Budget
$ 225,000.00
Funds Obligated
$ -
Current Balance
$ 225;000;£0
Does item have a cost? Yes
Item Cost
$ 225,000.00
Budget Adjustment Attached? No
Budget Adjustment
Remaining Budget
$ -
V20140710
Previous Ordinance or Resolution # 5726
Original Contract Number:
Comments: Pending on City Council approval of the 2016 Proposed Budget.
Approval Date:
CITY OF
i
a e eelle
ARKANSAS
MEETING OF DECEMBER 1, 2015
TO: Mayor and City Council
THRU: Don Marr, Chief of Staff
CITY COUNCIL AGENDA MEMO
FROM: Connie Edmonston, Parks and Recreation Director
DATE: November 4, 2015
SUBJECT: Fayetteville Boys and Girls Club Recreation Contract for 2016
RECOMMENDATION:
Approval of an ordinance waiving the requirements of formal competitive bidding and approving
a contract between the City and Fayetteville and the Fayetteville Youth Center, Inc. in the
amount of $225,000 to provide public recreation services for the youth and citizens of
Fayetteville for 2016, contingent on approval of the 2016 annual city budget and work program.
BACKGROUND:
The 2016 budget includes a total of $225,000 to be transferred to the Fayetteville Youth Center,
Inc. from the General Fund. A resolution of contractual services, as well as an ordinance to waive
competitive bidding is required. The contract outlines the services the Fayetteville Youth Center
is providing to the City and the citizens of Fayetteville. Please note the Fayetteville Youth Center
refers to the operations of the Fayetteville Boys and Girls Club throughout this contractual
agreement. A waiver of competitive bids is being requested to secure the continuity of services
provided and because the Fayetteville Youth Center has effectively served our citizens for the
past 48 years.
DISCUSSION:
The City of Fayetteville has provided financial support for the Fayetteville Youth Center since
1967. Each year, the Parks and Recreation Director and Boys and Girls Club Executive Director
evaluate operations to determine if we are meeting the needs of the citizens of Fayetteville in the
most efficient possible manner. The attached "Working Agreement" helps avoid duplication or
competition of programs between the two organizations. It is the intent of both agencies to work
together for the common good of the citizens by not providing public funding for multiple
competing program offerings. If the Boys and Girls Club was not providing recreational services
for our youth as well as citizens, the City of Fayetteville would need to assume the responsibility.
The agreement for 2016 is similar to the 2015 agreement with an update of the programs offered
and correction that the summer free lunch program may be changed to another school location in
which the Boys and Girls Club will provide transportation for the children at YRCC. The number
of children at the YRCC needing transportation from the YRCC to the free lunch program has
increased from 50 to 70 children. In addition, the Club will provide bus transportation for shuttling
purposes for participants in running and biking special events offered by the Parks and Recreation
Mailing Address:
113 W. Mountain Street www.fayetteville-ar.gov
Fayetteville, AR 72701
Department two times a year. The Fayetteville Boys and Girls Club building is designated as an
emergency shelter for the City of Fayetteville due to the location and facility available to house
citizens.
BUDGET/STAFF IMPACT:
The 2016 budget includes a total of $225,000 for this request. Funding was increased five percent
from the 2015 budget allocation. The request is contingent upon City Council approval of the 2016
proposed budget. If you have any questions regarding the agenda request or the Working
Agreement, please call me at 444-3473, or email cedmonston(a�_fayetteville-ar.gov.
Attachments:
Signed Contract
Proposed Ordinance
PO Request