HomeMy WebLinkAboutOrdinance 5733ORDINANCE NO. 5733
AN ORDINANCE WAIVING THE REQUIREMENTS OF FORMAL
COMPETITIVE BIDDING AND APPROVING A ONE-YEAR CONTRACT
WITH THE NORTHWEST ARKANSAS REGIONAL PLANNING
COMMISSION IN THE AMOUNT OF $40,017.86 FOR A STORMWATER
EDUCATION PROGRAM FOR 2015
WHEREAS, the City of Fayetteville, along with seventeen other cities in Northwest
Arkansas, has been operating under the Environmental Protection Agency's federally mandated
Phase II Stormwater Regulations as a Municipal Separate Storm Sewer System; and
WHEREAS, the Northwest Arkansas Planning Commission has determined that a
regional approach to certain minimum control measures required for renewal of Municipal
Separate Storm Sewer System permits — specifically Public Education and Outreach, Public
Involvement and Participation, and the education component of Pollution Prevention/Good
Housekeeping — is both logical, cost effective and appropriate, and this approach has been
approved by the Arkansas Department of Environmental Quality; and
WHEREAS, the Northwest Arkansas Planning Commission has endorsed a proposal
from the University of Arkansas Cooperative Extension Service to design and provide a
stormwater education program to all Municipal Separate Storm Sewer Systems in Northwest
Arkansas; and
WHEREAS, the cost of the agreement to the City for 2015 exceeds $20,000.00 and
would otherwise require competitive bidding unless the requirement is waived.
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE
CITY OF FAYETTEVILLE, ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby determines
an exceptional situation exists in which competitive bidding is deemed not feasible or practical
and therefore waives the requirements of formal competitive bidding and authorizes the Mayor
to sign a Memorandum of Understanding, a copy of which is attached hereto and made a part
hereof, between the City and the Northwest Arkansas Regional Planning Commission in the
amount of $40,017.86 for a Stormwater Education Program to be provided by the University of
Arkansas Cooperative Extension Service to satisfy portions of the Environmental Protection
Agency's Phase II Stormwater Regulations.
Page 2
Ordinance No. 5733
PASSED and APPROVED this Wh day of January, 2015.
TTEST:
By
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SONDRA E. SMITH, City Clerk/TolWfiifig
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City of Fayetteville, Arkansas 113 West Mountain Street
Fayetteville, AR 72701
479-575-8323
Text File
File Number: 2014-0577
Agenda Date: 1/6/2015 Version: 1 Status: Passed
In Control: City Council File Type: Ordinance
Agenda Number: C. 1
AN ORDINANCE WAIVING THE REQUIREMENTS OF FORMAL COMPETITIVE BIDDING
AND APPROVING A ONE-YEAR CONTRACT WITH THE NORTHWEST ARKANSAS
REGIONAL PLANNING COMMISSION IN THE AMOUNT OF $40,017.86 FOR A STORMWATER
EDUCATION PROGRAM FOR 2015
WHEREAS, the City of Fayetteville, along with seventeen other cities in Northwest Arkansas, has been
operating under the Environmental Protection Agency's federally mandated Phase II Stormwater
Regulations as a Municipal Separate Storm Sewer System; and
WHEREAS, the Northwest Arkansas Planning Commission has determined that a regional approach to
certain minimum control measures required for renewal of Municipal Separate Storm Sewer System
permits - specifically Public Education and Outreach, Public Involvement and Participation, and the
education component of Pollution Prevention/Good Housekeeping - is both logical, cost effective and
appropriate, and this approach has been approved by the Arkansas Department of Environmental
Quality; and
WHEREAS, the Northwest Arkansas Planning Commission has endorsed a proposal from the
University of Arkansas Cooperative Extension Service to design and provide a stormwater education
program to all Municipal Separate Storm Sewer Systems in Northwest Arkansas; and
WHEREAS, the cost of the agreement to the City for 2015 exceeds $20,000.00 and would otherwise
require competitive bidding unless the requirement is waived.
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby determines an exceptional
situation exists in which competitive bidding is deemed not feasible or practical and therefore waives
the requirements of formal_ competitive bidding and authorizes the Mayor to sign a Memorandum of
Understanding, a copy of which is attached hereto and made a part hereof, between the City and the
Northwest Arkansas Regional Planning Commission in the amount of $40,017.86 for a Stormwater
Education Program to be provided by the University of Arkansas Cooperative Extension Service to
satisfy portions of the Environmental Protection Agency's Phase II Stormwater Regulations.
City of Fayetteville, Arkansas Page 1 Printed on 11712015
City of Fayetteville Staff Review Form
2014-0577
Legistar File ID
1/6/2015
City Council Meeting Date - Agenda Item Only
N/A for Non -Agenda Item
Chris Brown 11/20/2014
Engineering /
Development Services Department
Submitted By Submitted Date Division / Department
Action Recommendation:
Waiving competitive bidding and approving of a one-year agreement in the amount of $40,017.86 with the
Northwest Arkansas Regional Planning Commission for a Stormwater,Education Program to be provided by the
University of Arkansas Cooperative Extension service to satisfy portions of the NPDES Phase II Stormwater Permit
requirements
Budget Impact:
4470.9470.5817.00 4470 - Sales Tax Capital Improvements
Account Number Fund
02097 Stormwater Quality Management (Stormwater
Quality Mgmt/Nutrient Reduct)
Project Number Project Title
Budgeted Item? Yes
Does item have a cost? Yes
Budget Adjustment Attached? No
Current Budget
Funds Obligated
Current Balance
Item Cost
Budget Adjustment
$ 407,246.00
$ 278,756.72
f $ —� 128,489.28 l
$ 40,017.86
Remaining Budget $ 88,471.42
V20140710
Previous Ordinance or Resolution #
Original Contract Number:
Comments:
Approval Date:
CITY OF
•
eeTae
ARKANSAS
MEETING OF JANUARY 6, 2015
TO: Mayor and City Council
CITY COUNCIL AGENDA MEMO
THRU: Don Marr, Chief of Staff
Jeremy Pate, Development Services Director
Chris Brown, City Engineer
FROM: Alan Pugh, Staff Engineer
DATE: November 20, 2014
SUBJECT: Waiving competitive bidding and approving of a one-year agreement in the
amount of $40,017.86 with the Northwest Arkansas Regional Planning Commission for a
Stormwater Education Program to be provided by the University of Arkansas Cooperative
Extension service to satisfy portions of the NPDES Phase II Stormwater Permit requirements
RECOMMENDATION:
Staff reccomends waiving competitive bidding and approving of a one-year agreement in the
amount of $40,017.86 with the Northwest Arkansas Regional Planning Commission for a
Stormwater Education Program to be provided by the University of Arkansas Cooperative
Extension service to satisfy portions of the NPDES Phase II Stormwater Permit requirements
BACKGROUND:
The City of Fayetteville has participated in the educational program provided by the University of
Arkansas Cooperative Extension since its inception. This program has been very successful
and a valuable asset to the public as well as the city.
DISCUSSION:
Since 2003, the cities of Bentonville, Bethel Heights, Elkins, Elm Springs, Farmington,
Fayetteville, Greenland, Johnson, Little Flock, Lowell, Springdale and Rogers along with Benton
and Washington Counties and the University of Arkansas have been operating under EPA's
federally mandated Phase II Stormwater regulations as Municipal Separate Storm Sewer
Systems (MS4s). The cities of Bella Vista, Cave Springs, Centerton, Pea Ridge, Prairie Grove,
and Tontitown were recently designated as MS4s based on the 2010 census and these cities are
joining the education program this year. While these jurisdictions obtained separate National
Pollutant Discharge Elimination System (NPDES) permits, they jointly contracted with
Cooperative Extension Service (CES) through the NWA Regional Planning Commission as a
successful and cost-effective means of implementing the following minimum control measures
required in their Phase II permits as well as ensure uniformity in the message presented to
residents of Northwest Arkansas:
1) Public Education and Outreach
2) Public Involvement and Participation
6) Pollution Prevention and Good Housekeeping (training for municipal employees)
Mailing Address:
113 W. Mountain Street www.fayetteville-ar.gov
Fayetteville, AR 72701
Positive feedback from ADEQ and participating MS4s has led to the CES and the NWARPC
partnering for an additional urban stormwater education program in support of the MS4s' new
2014-2019 stormwater management permits. This contract is for participation in a 1 -Year
Regional Stormwater Education and Coordination Program.
BUDGET/STAFF IMPACT:
Funding in the amount of $40,017.86 is available in the Stormwater Quality Management and
Nutrient Reduction Plan Budget. These funds are proposed to be utilized to satisfy the terms of
the agreement.
Attachments:
Memorandum of Understanding
Urban Stormwater Education Program 2015-2019 Summary
Cost Allocation Summary