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Home My WebLink AboutOrdinance 5381 ORDINANCE NO. 5381 AN ORDINANCE WAIVING THE REQUIREMENTS OF FORMAL COMPETITIVE BIDDING AND APPROVING THE PURCHASE OF USED VEHICLES FOR THE POLICE DEPARTMENT UNMARKED UNIT PROGRAM IN AN AMOUNT NOT TO EXCEED $25,000.00 PER VEHICLE, AND ALLOWING EXISTING UNMARKED UNITS TO BE SOLD FOR TRADE-IN VALUE TOWARD REPLACEMENTS WHEREAS,the Police Department is entering its third decade of maintaining an unmarked used vehicle fleet for use by plain clothes officers; and WHEREAS,used vehicles are critical components of criminal investigative operations and administrative functions; and WHEREAS,periodic replacement of used unmarked vehicles is increasingly difficult due to trouble in locating appropriate used vehicles while meeting the City's standard bidding and purchasing requirements, particularly the time required of the formal bid process, NOW,THEREFORE,BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1. That the City Council of the City of Fayetteville, Arkansas hereby waives the requirements of formal competitive bidding, approves the purchase of used vehicles for the Police Department Unmarked Unit Program in an amount not to exceed$25,000.00 per vehicle,and further approves the sale of existing unmarked units for trade-in value toward replacements. PASSED and APPROVED this 18th day of January, 2011. APPROVED: ATTEST: `g5519i]litpa By By. _ ° ®aY 16XNELD JJI NELD ,IO AN, Mayor SONDRA E. SMITH, City C1erk/T_ arer a FAYETTEVI LLE q ° o y City of Fayetteville Staff Review Form City Council Agenda Items and Contracts, Leases or Agreements 111$12011 City Council Meeting Date Agenda Items Only Greg Tabor Police Projects Police Submitted By Division Department Action Required: Approve an ordinance waiving the requirements of competitive bidding for the purchase of used vehicles for the Police Department unmarked unit program, allow the existing unmarked units to be used for trade-in value for replacement units, and authorize the Mayor to execute the purchase of used unmarked units in an amount up to $25,000.00. Cost of this request Category 1 Project Budget Program Category/Project Name Account Number Funds Used to Date Program 1 Project Category Name Project Number Remaining Balance Fund Name Budgeted Item l� Budget Adjustment Attached "'�revious Ordinance or Resolution# Depart t Date � Original Contract Date: 121 [ Z1_)o 0 Original Contract Number: C Attorney Date — �-PQ_j �- 2jill Finance and Internal Services Director Date Received in Cityl 2-29-1 0 P 0 3 : 15 R C VD Clerk's Office C f of St Date � Received in E�TE�ED Mayor's Office /raw eK1 �-•---� Mafor Date Comments: Revised January 15, 2009 a "ev le THE CITY OF FAYETTEVILLE,ARKANSAS YDEPARTMENT CORRESPONDENCE S CITY COUNCIL AGENDA MEMO To: Mayor Lioneld Jordan and City Council Members From: Greg Tabor,Chief of Police Date: December 29,2010 Subject: Bid waiver for purchase of used vehicles for unmarked unit program PROPOSAL: The Police Department is entering its third decade of maintaining an unmarked used vehicle fleet for use by our plain clothes officers. These used vehicles are critical components of our criminal investigative operations and administrative functions such as training and out of town meetings. They are needed to blend in with normal traffic for surveillance,tailing,investigative,and sting operations. Our unmarked vehicles are periodically replaced based on age,mileage and maintenance costs. We are finding it increasingly difficult to locate appropriate used vehicles for our intended use while meeting the City's purchasing policy. Due to our efforts to minimize detection,the speed at which used car dealers buy and sell their vehicles,and the time required for approval of the formal bid process,we are seeking approval of a waiver from competitive bidding and increase the Mayor's authority to purchase unmarked used vehicles to an amount not to exceed$25,000. RECOMMENDATION: Staff recommends approval of an ordinance waiving the requirements of competitive bidding for the purchase of used vehicles for the Police Department unmarked vehicle program,allow the existing unmarked units to be used for trade-in value for replacement vehicles,and authorize the Mayor to execute the purchase of used unmarked vehicles in an amount up to$25,000. BUDGETIMPACT: Purchases subject to budget approval. ORDINANCE NO. AN ORDINANCE WAIVING THE REQUIREMENTS OF FORMAL COMPETITIVE BIDDING AND APPROVING THE PURCHASE OF USED VEHICLES FOR THE POLICE DEPARTMENT UNMARKED UNIT PROGRAM IN AN AMOUNT NOT TO EXCEED $25,000.00 PER VEHICLE, AND ALLOWING EXISTING UNMARKED UNITS TO BE SOLD FOR TRADE-IN VALUE TOWARD REPLACEMENTS WHEREAS,the Police Department is entering its third decade of maintaining an unmarked used vehicle fleet for use by plain clothes officers;and WHEREAS,used vehicles are critical components of criminal investigative operations and administrative functions;and WHEREAS,periodic replacement of used unmarked vehicles is increasingly difficult due to trouble in locating appropriate used vehicles while meeting the City's standard bidding and purchasing requirements,particularly the time required of the formal bid process, NOW,THEREFORE,BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE,ARKANSAS: Section 1. That the City Council of the City of Fayetteville,Arkansas hereby waives the requirements of formal competitive bidding,approves the purchase of used vehicles for the Police Department unmarked unit program in an amount not to exceed$25,000.00 per vehicle,and further approves the sale of existing unmarked units for trade-in value toward replacements. PASSED and APPROVED this 18`"day of January,2011. APPROVED: ATTEST: By: By: LIONELD JORDAN,Mayor SONDRA E.SMITH,City Clerk/Treasurer NORTHWEST ARKANSAS NEWSPAPERS Northwest Arkansas Democrat Gazette The Morning News of Springdale RECEIVED The Morning News of Rogers Northwest Arkansas Times FEB 2 2011 CITY OF FAYETTEVILLE Benton County Daily Record CITY CLERK'S OFFICE 212 North East Avenue, Fayetteville Arkansas 72701/ PO Box 1607, 72702 PHONE: 479-571-6421 AFFIDAVIT OF PUBLICATION I, Cathy Wiles, do solemnly swear that I am Legal Clerk of the Northwest Arkansas Newspapers LLC. Printed and published in Washington & Benton County, (Lowell), Arkansas and that from my own personal knowledge and reference to the files of said publication, the advertisement of: City of Fayetteville- Ordinance 5381 All ORdtlaIANCE�NO 5389 y f� v r y r r ,r AN ORDINANCE WA1VI G E REQUf�iEMENTS OF January 27, 2011 -'FPP, 'MA COMPETIT�V `B1 pING AND f�PPROVINCS �� THE PURCl JASE 0�rUSE�UEHICLES,FO T1E POLIGE DEPARTfv(EhYTUN4AAIKED UNIT�ROGM IN -NAMOUNT NOT Tpx�{CEED$1 000 00}E � � nRicf Nsas Publication Charge : $ 64.85 VEHICLE AND AtlO I G EXIS71NCNly1AR ✓� UNITS TO GE SOI� ORDE IN VALUE TOWARD�E CEMEJyTS WHEREAS the Police D pattment�s5eptenpg is third eca of malntaatimg an unm ed used vehwle fleet fore by1a n clothes offlcesapd �� WHEREASused�ushioles ire'Nicnhcal sornpenis of cr minal_mvestigatva`operatione and Signed: _V IJ _ abinJn(strative funct1.s a WHEREAS paholceplacelnent of used�imarlZgdes5 Jnrea�singlydlffiJt due to , troupie�locating appropnate usad vehicles vile mee ge Oti�rys�standal'tlxbitldmg and purchasing regUlrementsip ulartythe tj require e oral blc�proc s F NOW THEREFORE I�RDAINED YxTt E j COUNCI) OF THE`CITY OFS Subscribed and sworn to before me FAYETTE1i(LLE A);KASASf � � � Section 1 That the ClCouncil of tMe City of Faette�lre sArkensasl Aeby Waives the This 17 day of F��E , 2011. Yequlrements of forrpel ccmpet(We bidding approvestha pq[chase of9usedh�clesothe Police pepartment Unrarkeci Unr Program In an amount not to exceed$2 000 Op per ve�iidle and further approves the sale of ewsting u marked�ipds for trade in�vaiue°°[oWa�d'`I' re�lacements.�i „2 PISSED and APPROVED th)s 18th day of�lapuary 2011 L Notary P u b I i�r' jl� LIONELD JORDAN Maygr soNDRA E SMITH CiCy ClerIcEl7easurer Jim Mears Washington County My Commission Expires: Commission Number 12374647 Notary Public-Arkansas My Commission Expires Jan.20,2020 Do not pay from Affidavit, an invoice will be sent