HomeMy WebLinkAboutOrdinance 5620ORDINANCE NO.5620
AN ORDINANCE TO WAIVE FORMAL COMPETITIVE BIDDING, TO
APPROVE A TWO YEAR ECONOMIC DEVELOPMENT SERVICES
CONTRACT WITH THE FAYETTEVILLE CHAMBER OF COMMERCE IN
THE TOTAL AMOUNT OF $330,000.00 AND TO APPROVE A BUDGET
ADJUSTMENT
WHEREAS, the Fayetteville Chamber of Commerce was selected through a competitive
bidding process in 2009 to provide economic development services for the City of Fayetteville;
and
WHEREAS, because of the Fayetteville Chamber of Commerce's excellent performance
during the difficult years of the substantial national recession, the City of Fayetteville exercised
its two year option to renew this contract on September 6, 2011, by the City Council Resolution
No. 163-11; and
WHEREAS, because of the excellent performance by the Fayetteville Chamber of
Commerce during the last four years, because of the specialized and valuable information and
understanding of the economic development needs and potentials learned by the Fayetteville
Chamber of Commerce during the last four years and because only a single other entity applied
during the initial selection process for a supplier of economic development services, formal
competitive bidding is not feasible and practical.
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE
CITY OF FAYETTEVILLE, ARKANSAS:
Section 1. That the City Council of the City of Fayetteville, Arkansas hereby determines
that due to the exception circumstances noted above, formal competitive bidding is deemed not
practical and feasible and therefore waives formal competitive bidding and approves the attached
two year contract (with the two year option to renew) with the Fayetteville Chamber of
Commerce to furnish economic development services for the annual cost of $165,000.00 and
authorizes Mayor Jordan to sign this contract.
Section 2. That the City Council of the City of Fayetteville, Arkansas hereby approves
the attached budget adjustment to fund this contract.
ui y or I-ayetteville, Arkansas
Budget Adjustment Form
V13.0107
Budget Year Division: Chief of Staff
2013 Department: Chief of Staff
Request Date Adjustment Number
9/4/2013
BUDGET ADJUSTMENT DESCRIPTION / JUSTIFICATION
$330,000 is requested in the Economic Development Services account. These funds will be used for a 2-year
contract renewal with the Fayetteville Chamber of Commerce. The funds are being taken from the Use of
Designated Fund Balance and are from the proceeds of the sale of Wilson Springs.
Divis n He d Date
dget Di ector Date
Department Director Date
/Date,
r'"' •-0
Date
ate
Prepared By: Kevin C Springer
Reference:
Budget & Research Use Only
Type: A B C L__./ E P
General Ledger Date
Posted to General Ledger
Checked / Verified
TOTAL BUDGET ADJUSTMENT
Account Name Account Number
Contract Services 1010.6600.5315.00
Use of Designated Fund Balance 1010.0001.4999.98
Initial Date
Initial Date
330,000 330,000
Increase / (Decrease)
Project.Sub
Expense Revenue
Number
330,000
59027.901
330,000
59027.901
H:IBudgeMudget Adjustments12013_Budget\KevinIsA2013_CHAMBER—ECON DEV CONTRACT.xlsm
- 1of1
Page 2
Ordinance No. 5620
PASSED and APPROVED this 17'h day of September, 2013.
APPROVED: ATTEST:
By: By: "' dyz
IO VELD , Mayor SONDRA E. SMITH, City Clerk/Treasurer
F ,
_ : FAYETTEVILLE �=
ti
'''���ii iO1N1oo`,``
l� d City of Fayetteville Staff Review Form
City Council Agenda Items
and
Contracts, Leases or Agreements
9/17/2013
City Council Meeting Date
Agenda Items Only
Don Marr Administration Administration
Submitted By Division Department
muuvn
inance to waive competitive bidding and to approve a two year contract for Economic Development Service
Fayetteville Chamber of Commerce; and a budget adjustment for $330,000 ($165,000 per year for a 2 year
od) with the option to renew for two additional years.
$ 330,000.00
Cost of this request
1010.6600.5315.00
Account Number
0901 2009-2010
Project Number
Budgeted Item
Category / Project Budget
$ 330,000.00
Funds Used to Date
Remaining Balance
Budget Adjustment Attached �X
%�>3
Date
05-as.?PtS
r ^ j
Date
Finance and Internal Services Director Date
Date
91Z /i
Economic Development Services
Program Category / Project Name
Wilson Springs Proceeds
Program / Project Category Name
Use of Designated Fund Balance
Fund Name
Previous Ordinance or Resolution #
Original Contract Date:
Original Contract Number:
'9-05 j3P0S:i5 „CVJ
Received in City - I1
Clerk's Office
Received in EN7
Mayor's Office
Revised January 15, 2009
a e i evle
Y ARKANSAS
Council Aaenda Memo
To:
Mayor and Members of the City Council
From:
Don Marr, Chief of StafE/%i�ii/ /
ICJ®
Thru:
Mayor Jordan
Date:
09/4/2013
Subject: Economic Development Consulting Services
Recommendation:
City Council Meeting Date:
September 17, 2013
The City Staff and Administration recommend on behalf of the Mayor's office that the City of
Fayetteville, AR waive competitive bidding and continue contracting terms with the Fayetteville
Chamber of Commerce for Economic Development Services.
Backaround:
During the Fayetteville Forward Economic Development Summit it was recommended by the
Economic Breakout group for the City to evaluate and if feasible move towards contracting an
entity to provide ongoing economic development services on behalf of the City of Fayetteville.
The City of Fayetteville has done so since 2009.
Four years ago the city solicited request for proposals (RFP 09-14) seeking Economic
Development Consulting Services, and chose to contracted with the Fayetteville Chamber of
Commerce the past four years, for economic development services. The Chamber's performance
over the last contract period (4 years) has been excellent
In the past four (4) years, the Chamber successfully fulfilled the deliverables set up in our Scope
of Work and more. Some of our successes include:
1.) Competed with sister plants of Tyson's Mexican Original, Pinnacle Foods, and American
Air Filter to not only keep local jobs, but actually expanded their production and number of
employees here in Fayetteville.
2.) Brought more than $2 million of incentives to Fayetteville manufactures and businesses
3.) Established a since point of contact for all economic development efforts in the City of
Fayetteville when it was not previously established.
4.) Created and implemented an up and running economic development website now utilized
by numerous site selection consultants and the State AEDC.
5.) Marketed the City to Site Selection Consultants from around the County increasing
opportunities to promote Fayetteville in economic development opportunities from outside
of our community.
113 West Mountain 72701 (479) 575-8323 accessfayetteville.org
TDD (Telecommunications Device for the Deaf) (479)-521-1316
It is now time to renew the contract for another period. Based on the results of the Chamber over
the last 4 year contract period, the City Administration is recommending the waiving of
competitive bidding and renewing a contract with the Fayetteville Chamber of Commerce. Their
knowledge of city practices over the last 4 years, the past and current economic development
activities and work with the Arkansas Economic Development Commission, provide an advantage
to the Citizens and Businesses of our community. There have been three options presented by
the Chamber of Commerce based on their recent working meeting with the City Council. Those
options are attached to this agenda item. The Administration is recommending Option 1 with the
attached Contract and Scope of Work/Performance Standards exhibit attached.
Budget Impact:
We are submitting a budget adjustment request seeking approval of $330,000 ($165,000 per
contract year) funding the Wilson Springs Economic Development Fund to pay for this two year
contract period. The contract allows for one additional renewal period of two years and the
budget for the renewal period must be identified and approved by the City Council at the time of
the contract renewal. If the Council approves a contract amending to selection either option two
for a contract amount of $180,000 or option 3 for a contract amount of $196.000 then the amount
of funding required for the contract period will need to be raised to $370,000 or $390,000
respectively.
113 West Mountain 72701 (479) 575-8323 accessfayetteville.org
TDD (Telecommunications Device for the Deaf) (479)-521-1316
ORDINANCE NO.
AN ORDINANCE TO WAIVE FORMAL COMPETITIVE BIDDING, TO
APPROVE A TWO YEAR ECONOMIC DEVELOPMENT SERVICES
CONTRACT WITH THE FAYETTEVILLE CHAMBER OF COMMERCE IN
THE TOTAL AMOUNT OF $330,000.00 AND TO APPROVE A BUDGET
ADJUSTMENT
WHEREAS, the Fayetteville Chamber of Commerce was selected through a competitive
bidding process in 2009 to provide economic development services for the City of Fayetteville;
and
WHEREAS, because of the Fayetteville Chamber of Commerce's excellent performance
during the difficult years of the substantial national recession, the City of Fayetteville exercised
its two year option to renew this contract on September 6, 2011, by the City Council Resolution
No. 163-11; and
WHEREAS, because of the excellent performance by the Fayetteville Chamber of
Commerce during the last four years, because of the specialized and valuable information and
understanding of the economic development needs and potentials learned by the Fayetteville
Chamber of Commerce during the last four years and because only a single other entity applied
during the initial selection process for a supplier of economic development services, formal
competitive bidding is not feasible and practical.
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE
CITY OF FAYETTEVILLE, ARKANSAS:
Section 1. That the City Council of the City of Fayetteville, Arkansas hereby determines
that due to the exception circumstances noted above, formal competitive bidding is deemed not
practical and feasible and therefore waives formal competitive bidding and approves the attached
two year contract (with the two year option to renew) with the Fayetteville Chamber of
Commerce to furnish economic development services for the annual cost of $165,000.00 and
authorizes Mayor Jordan to sign this contract.
Section 2. That the City Council of the City of Fayetteville, Arkansas hereby approves
the attached budget adjustment to fund this contract.
PASSED and APPROVED this 17d day of September, 2013.
APPROVED: ATTEST:
LE
Page 2
Ordinance No.
LIONELD JORDAN, Mayor SONDRA E. SMITH, City Clerk/Treasurer
CONTRACT FOR
ECONOMIC DEVELOPMENT CONSULTING SERVICES
BETWEEN
THE CITY OF FAYETTEVILLE, ARKANSAS
AND
THE FAYETTEVILLE CHAMBER OF COMMERCE
WHEREAS, the City of Fayetteville, Arkansas wishes to contract for Economic
Development Consulting Services, and;
WHEREAS, the Fayetteville, Arkansas Chamber of Commerce wishes to provide
Economic Development Consulting Services to the City of Fayetteville, Arkansas,
and;
WHEREAS, the Fayetteville, Arkansas Chamber of Commerce was selected to
perform Economic Development Consulting Services for the City of Fayetteville
utilizing the competitive Request for Proposal selection process in 2009 (via RFP 09
14, Economic Development Consulting Services), and;
WHEREAS, the City Council of Fayetteville, Arkansas has waived competitive
bidding and approved a contract for Economic Development Consulting Services
with the Fayetteville, Arkansas Chamber of Commerce,
NOW THEREFORE:
In consideration of the mutual promises contained in this Agreement and other
good and valuable consideration,
1. Agreement is made this 111b' day of 2013 by and between
the City of Fayetteville, Arkansas located at 113 W. Mountain, Fayetteville,
Arkansas 72701 and the Fayetteville, Arkansas Chamber of Commerce
located at 123 West Mountain Street, Fayetteville, Arkansas 72701. Term:
This Agreement shall be for a term of two (2) years. This contract may be
canceled by either party within thirty days written notice.
2. Renewals: This agreement may be renewed for one additional term of two
(2) years with mutual agreement of the parties.
3. Appendix & Attachments: The Contract documents which comprise the contract
between the City of Fayetteville and the Fayetteville Chamber of Commerce consist of this
Contract and the following documents attached hereto, and made a part hereof:
a.) Appendix A - Schedule Detail for Deliverables and Performance Measures
* The City of Fayetteville shall coordinate with the Fayetteville Chamber of
Commerce for modifications to this schedule. Any modifications shall be agreed
upon by both the City and Fayetteville Chamber of Commerce; however, any
changes affecting price shall have prior approval by the Fayetteville City
Council. In the event Appendix A is revised and price is not modified, such
revised document shall be provided to the City Council at the next regularly
scheduled quarterly update.
Economic Development Consulting Services Contract
Page 1 of 7
4. Services to be Provided: During the terms of this Agreement, the
Fayetteville Chamber of Commerce Shall:
• Serve as the first point of contact for economic development services; and
maintain good relations with the Arkansas Economic Development
Commission and other economic development partners locally, nationally
and internationally;
• Ensure that the City of Fayetteville is competitive locally, nationally and
internationally in attracting prospective companies;
• Maintain and manage social media presence for the City of Fayetteville
Economic Development activities. Produce materials that market
Fayetteville including (but not limited to) an Economic Development
website that caters to existing and prospective businesses and information
packets for targeted industries, Facebook and other pertinent social sites;
• Continue to work on the four (4) pillars of economic development —
business attraction, business retention and expansion, local
entrepreneurship development and infrastructure including workforce
development;
• Monitor and report matrices such as the number of new jobs created, jobs
lost, new businesses created, businesses lost (each with dates), workforce
skills inventory, new inquiry details, and any other pertinent reports
relating to the economic development services requirements;
• Provide a diversity of opportunity in business types, job wages, & skill
sets with a focus on jobs with living wages; and
• Provide all deliverables and performance measures outlined in Attached
scope of work
5. Fees and Expenses: The City of Fayetteville agrees the consulting fee
shall be paid upon invoice as follows:
Consultation Services shall be invoiced for each quarter in the amount of
$41,250 per quarter. Total fees for consultation services shall not exceed
$165,000 annually, from date of contract. The Fayetteville Chamber of
Commerce shall track, log and report hours and expenses directly related to
this Agreement along with invoice for payment for each quarter. Invoices
shall be itemized.
6. Notices: Any notice required to be given under this Agreement to either
party to the other shall be sufficient if addressed and mailed, certified mail,
postage paid, delivery, fax (receipt confirmed), or overnight courier.
7. Applicable Law: This Agreement shall be governed by and construed in
accord with the laws of the State of Arkansas.
8. Entire Agreement: This Agreement sets forth the entire agreement
and understanding between the parties on the subject matter of this Agreement.
Neither party shall be bound by any conditions, definitions, representations or
warranties with respect to the subject matter of this Agreement other than those
as expressly provided herein.
9. Amendments and Waivers: Changes, modifications, or amendments in scope,
price or fees to this contract shall not be allowed without a prior formal contract amendment
Economic Development Consulting Services Contract
Page 2 of 7
approved by the Mayor and the City Council in advance of the change in scope, cost or fees.
No modification of this Agreement shall be binding unless made in writing and
executed by both parties. No waiver by either party or any breach or obligation
of the other party under this Agreement shall constitute a waiver of any other
prior or subsequent breach or obligation.
10. Performance Measures: The Fayetteville Chamber of Commerce shall
provide the following deliverables. Performance measures are included (with
examples) for each item and will be used to evaluate the work performed
throughout the entire term of the contract.
One: Economic Development Infrastructure
The City wants to develop appropriate infrastructure necessary to foster economic
development opportunities for the City of Fayetteville. The Arkansas Economic
Development Commission has suggested that Fayetteville work to have more spade -
ready building sites available for responses to new facility inquires. The Economic
Development team will work to identify future development sites, and work to
complete necessary tasks so that sites are more "ready" for immediate business
opportunity availability.
Performance measures:
• Positive relationship with AEDC and appropriate communicated vision for
Fayetteville.
• Marketing Materials Directed Toward Target Industries, and Social Media
Sites, Website, etc.
• Work with the City and Community on creating an Economic Development
Fund without raising new taxes.
• Real Estate Development —prepare sites and buildings ready for development.
• Establish market statistics and demographics
• Develop State and Regional partnerships by working with the state AEDC &
regional economic development council.
• Support City's development of Quality of Life Programs
• Work with existing employers to develop workforce, attract quality employees
to the City
• Conduct Economic Development training to ensure that the economic
development team is knowledgeable and professional by attending at least 2
economic development related conferences & training classes a year. Maintain
updated information, highlights, available site locations, and any possible
incentives, containing highlights on why companies should locate in
Fayetteville, and maintain the State of Arkansas Site Availability listings
Two: Business Retention and Expansion
The City wants to ensure existing businesses thrive and remain or expand in
Fayetteville. The Fayetteville Chamber of Commerce shall solicit continual
feedback from the more than 3000 existing businesses to determine how they can
best be served and how programs can be developed to leverage their assets and the
assets of other similar businesses and the assets of the City of Fayetteville. The
Chamber of Commerce shall develop concepts which promote existing business. For
example, businesses located on the Fayetteville Square and in the Downtown are
Economic Development Consulting Services Contract
Page 3 of 7
sponsoring a First Thursday event with extended store hours and additional
attractions.
Performance measure:
• Development of business community data
o Retention rate for existing businesses
o Existing employee headcount
o Other data as requested by and coordinated with the City
• Provide technical assistance to existing businesses to assist them to retain jobs
and/or expand.
• Continued Support of Local Purchase programs (like "Find it in Fayetteville")
• Bring or organize appropriate seminars and training to Fayetteville, AR, or
within NWA Training Opportunities offered within the Region that would
benefit Fayetteville Specific Companies.
• Develop business opportunities
o Through GreeNWAy initiatives, Programs, promotion of international
trade, and development of trade directories.
• Analysis of existing businesses by utilizing Business License Data to evaluate
growth, decline, establishment, or closure of existing businesses within the
City of Fayetteville.
• Develop or recommend training & education opportunities to start up
businesses.
• Provide resources to entrepreneurs as requested.
Three: Business Attraction
The Fayetteville Chamber of Commerce shall take steps necessary to ensure that
Fayetteville competes at local, state, national and international levels for
prospective businesses. ARTP incubates companies that are developing new
technologies and products. As these companies scale up and consider permanent
locations, the Chamber of Commerce shall coordinate programs, procedures, policies
and promotional materials that make the City an attractive and competitive option.
In addition, the Chamber of Commerce shall actively promote the City of
Fayetteville at the state, national and international levels, particularly to
companies in the clean tech, healthcare, hospitality and tourism and nonprofit
sectors. The Economic Development website will have, as a minimum, a graphically
engaging design, relevant demographic information, a comprehensive list of awards
and distinctions received by the City, identification of publicly -owned, shovel -ready
sites, incentive packages and materials for targeted industries, and opportunities
and support services for existing businesses.
Performance measure:
• Develop Site Selector visits to the City of Fayetteville, AR
• Evaluate, and recommend trade shows to attend and meet perspective
companies. Attendance will utilize Senior Administration Staff and Elected
Officials. Identify up to two trade shows or similar events to attend and
coordinate attendance.
• Number of home grown businesses locating in Fayetteville
• New businesses in Fayetteville
• Employee headcount attributed to new businesses
Economic Development Consulting Services Contract
Page 4 of 7
• Assistance in the coordination and development of a regional economic
development council
• Listing of contacts or potential businesses obtained through serving as the
lead contact
• Implementation of business registry
• Active website, updated content, and easy -to -find content as provided by other
cities
• Number of monthly unique visitor hits on the website
• Maintain & review community profile with AEDC
These organizations are assets to the City's economic development efforts. They can
provide free marketing for the City and expand our contact base and opportunities.
Fostering relationships with these organizations will provide a competitive
advantage at the state and regional level and ensure that the City receives feedback
from prospective companies about what Fayetteville can do to provide an attractive
business package. The Fayetteville Chamber of Commerce shall serve as the
primary point of contact for the City of Fayetteville for economic development
related purposes.
Performance measure:
• Regular meetings with AEDC staff and commissioners, ARTP staff and other
relevant organizations
• Documented efforts and participation in regional partnership
• Positive relationship with AEDC and appropriate communicated vision for
Fayetteville
• AEDC understanding of firm's primary contact responsibility
Five: Market Statistics and Demographics
The City of Fayetteville is interested in receving up to date market statistics and
demographics for existing businesses and labor shed and market data for
businesses interested in locating in Fayetteville AR.
Performance measure:
• Utilize and provide updated market, trend, and demographic analysis
through current studies.
Six: Reports and Presentations to the Mayor and City Council
The Fayetteville Chamber of Commerce shall provide a written report and prepare
a brief presentation for the Mayor and City Council on a quarterly basis. Reports
and presentations should outline the tasks accomplished and include statistics for
each performance measure outlined herein.
Performance measure:
Economic Development Consulting Services Contract
Page 5 of 7
• Written report and presentation on a quarterly basis to Mayor and City
Council
• Timely updates to Mayor and City Council on potential and ongoing projects
as necessary
The City recognizes that the overall economy will affect some of the performance
measures and success will be outside the control of the Fayetteville Chamber of
Commerce. The City also recognizes that some of the needed statistics are not
currently collected in a systematic way. However, the City expects the Fayetteville
Chamber of Commerce to show evidence of experience in conducting comparative
market and trend analyses and due diligence in amassing the detailed information
necessary to support the Economic Development effort.
11. Contract Administration
The Mayor or his/her Designated Representative shall be the Contract Administrator
for this contract. The Fayetteville Chamber of Commerce President and CEO or
his/her Designated Representative shall be the primary contact for all matters
pertaining to this contract. While it is understood that many facts pertaining to
projects must be held in the strictest confidence, the Fayetteville Chamber of
Commerce President and CEO will insure that the Mayor is kept abreast of details
and progress made pertaining to Economic Development prospects considering
development in Fayetteville to the greatest extent possible.
12. Freedom of Information Act
City contracts and documents prepared while performing city contractual work are
subject to the Arkansas Freedom of Information Act. If a Freedom of Information
Act request is presented to the City of Fayetteville, the Fayetteville Chamber of
Commerce -will do everything possible to provide the documents in a prompt and
timely manner as prescribed in the Arkansas Freedom of Information Act (A.C.A.
§25-19-101 et. seq.). Only legally authorized photocopying costs pursuant to the
FOIA may be assessed for this compliance.
Economic Development Consulting Services Contract
Page 6 of 7
IN WITNESS WHEREOF, the parties have executed this Agreement.
Fay
Date:
Witness: Date: �
The City of Fayetteville, Arkansas
Attest:
4- S .�
Sondra E. Smith, City Clerk/Treasurer
bT Y pF
FAYETTEVILLE
0rRU���
Economic Development Consulting Services Contract
Page 7 of 7
Date: 7/O� ��3
Date:
City of Fayetteville, Arkansas & Fayetteville Chamber of Commerce
Appendix A- Schedule Detail for Deliverables and Performance Measures
Scope of Work
SECTION 1: Deadline Identification Schedule
Quarter
Dates per Quarter
Deadline for Quarter
Update Deadline to Admin
Update Deadline to City Council
Qtr 1
October 2013 - December 2013
Monday, January 13, 2014
Wednesday prior to January Agenda Session
City Council meeting in January, 2014
Qtr 2
January 2014 - March 2014
Monday, April 14, 2014
Wednesday prior to April Agenda Session
City Council meeting in April, 2014
Qtr 3
April 2014 -June 2014
Monday, July 14, 2014
Wednesday prior to July Agenda Session
City Council meeting in July, 2014
Qtr 4
July 2014- September 2014
Monday, October 13, 2014
Wednesday prior to October Agenda Session
City Council meeting in October, 2014
Qtr 5
October 2014 - December 2014
Monday, January 12, 2015
Wednesday prior to January Agenda Session
City Council meeting in January, 2015
Qtr 6
January 2015 - March 2015
Monday, April 13, 2015
Wednesday prior to April Agenda Session
City Council meeting in April, 2015
Qtr 7
April 2015 - June 2015
Monday, July 13, 2015 iWednesday,
prior to July Agenda Session
City Council meeting in July, 2015
Qtr 8
jJuly 2015 - September 2015 1
IMonday,
October 12, 2015
lWednesday prior to October Agenda Session
lCity Council meeting in October, 2015
SECTION Il: Details of Deliverables and Performance Measures
Category
Category Description
Performance Measure
Deadline (Quarter)
Notes
Promote Fayetteville to Site
4 visits in 2 years; include both inbound
1
Business Attraction
A
Selection Consultants, Intermediary
Quarters 1- 8
and outbound visits
Agencies, and Direct Clients
Operate and manage social media
tools such as Economic
B
Development webpages, Facebook,
Quarters 1- 8
Provide quarterly statistics
etc. to keep businesses and social
community informed and updated
Evaluate trade shows/conferences; 2
Operate and manage an
inbound/outbound visits which could
C
international trade and investment
Quarters 1- 8
include city staff and elected officials;
program
Target sectors:Education/Research &
Dev, Healthcare, and Manufacturing
Respond to inquiries, Request-For-
0
Be the Point -Of -Contact for
Quarters 1- 8
Proposals (RFPs) and Request -For -
economic development purposes
Information (RFIs)
Economic Development Contract: Appendix B
Fayetteville Chamber City of Fayetteville
9/5/2013
Develop, Assist and Support home
Develop and implement programs to
E
grown businesses
Quarters 1- 8
support this activity
Support and Assist New Businesses
F
Coming to Fayetteville
Quarters 1- 8
Employee headcount attributed to
G
new businesses
Quarters 1- 8
Development of business
Include information and statistics on
businesses closed and/or jobs lost from
2
Business Retention & Expansion
A
community data, retention rate for
Quarters 1- 8
the community; analysis of existing
existing businesses, existing
businesses utilizing the Business
employee headcount
License data
Provide technical assistance to
B
existing businesses to assist them to
Quarters 1- 8
retain jobs and/or to expand
C
Support "Find It in Fayetteville"
Quarters 1- 8
campaign
Bring or organize appropriate
D
seminars and training to Fayetteville
or NWA
Quarters 1- 8
Through GreeNWAy Initiative Program
E
Develop business opportunities for
Quarters 1- 8
and promotion of local, national and
existing businesses
international trade
Provide technical assistance to
3
Development of Local Entrepreneurs
A
Quarters 1- 8
perspective entrepreneurs
Economic Development Contract: Appendix B
Fayetteville Chamber City of Fayetteville
9/5/2013
Develop or recommend training and
B
education opportunities to start up
Quarters 1- 8
businesses
C
Provide resources to entrepreneurs
as requested.
Quarters 1- 8
Managed Relationships and
Regular interactions and
4
Infrastructure
A
wherever possible, partner with the
Quarters 1- 8
communications with AEDC and other
AEDC and Relevant Partners
relevant organizations; partner on
projects together
Development of an Economic
B
Development Fund for the City of
Quarters 1 - 8 or till Fund is created
Work with City and Community and
Fayetteville
without raising taxes
Work on attracting/creating jobs
C
with a focus on jobs with living
Quarters 1- 8
Both business attraction and
entrepreneurship start-ups
wages
Monitor and manage internal and
external environments to be sure
Report findings, make
D
that City is competitive in
recommendations and so on to the City
developing, attracting and retaining
leadership
businesses
Support and Assist Development of
Include establishing statistics and
E
the NWA Region for economic
Quarters 1- 8
development purposes
demographics
Economic Development Contract: Appendix B
Fayetteville Chamber City of Fayetteville
9/5/2013
Include managing of real estate
Development of marketing materials
inventory, preparing sites and buildings
F
for economic development purposes
Quarters 1- 8
ready for development, and
maintaining the Arkansas Site Selection
site for Fayetteville
Work with existing employers to
G
Workforce Development
Quarters 1- 8
develop existing workforce; attract
quality employees through quality of
life programs
Team to attend at least 2 economic
H
Economic Development Training
Quarters 1- 8
development related conferences and
training classes a year
Provide written reports and prepare
S
Reports and Presentations
A
a brief presentation to the Mayor
Every quarter
and City Council
The Fayetteville Chamber of Commerce shall provide a written report and prepare a brief presentation for the Mayor and City Council on a quarterly basis.
Reports and presentations should outline the tasks accomplished and include statistics for each performance measure outlined herein.
Performance measures include:
* Written report and presentation on a quarterly basis to Mayor and City Council
*Timely updates to Mayor and City Council on potential and ongoing projects as necessary
The City recognizes that national and international economies could affect some of the performance measures and success and that they are outside
the control of the Fayetteville Commerce. The City also recognizes that some of the needed statistics are not currently collected in a systematic way.
The City expects the Fayetteville Chamber of Commerce to show evidence of experience in conducting comparative market and trend analyses and
due diligence in amassing the detailed information necessary to support the Economic Development effort.
Economic Development Contract: Appendix B
Fayetteville Chamber City of Fayetteville
9/5/2013
Proposed Scope of Work for Economic Development Services
October 1, 2013 — September 30, 2017
Option 1
Operate and manage the infrastructure of economic development 1.0 which includes:
• Maintaining good relations with the Arkansas Economic Development Commission and other
economic development partners locally, nationally, and internationally
• Maintain and manage social media presence for the City of Fayetteville. Tools include but not
limited to webpages and Facebook.
• Continue to be the Point of Contact for Economic Development activities
• Continue to work on the 4 pillars of economic development —business attraction, business
retention and expansion, local entrepreneurship development, and infrastructure including
workforce development
• Monitor and report matrices such as number of new jobs and new businesses created as well as
jobs and businesses lost when they are closed.
PLUS
Economic Development 2.0
1) Work with the City and the Community on creating an Economic Development Fund without
raising new taxes.
Contract Amount Requested: $165,000 a year
Option 2
Operate and manage the infrastructure of economic development 1.0 which includes:
• Maintaining good relations with the Arkansas Economic Development Commission and other
economic development partners locally, nationally, and internationally
• Maintain and manage social media presence for the City of Fayetteville. Tools include but not
limited to webpages and Facebook.
• Continue to be the Point of Contact for Economic Development activities
• Continue to work on the 4 pillars of economic development —business attraction, business
retention and expansion, local entrepreneurship development, and infrastructure including
workforce development
• Monitor and report matrices such as number of newjobs and new businesses created as well as
jobs and businesses lost when they are closed.
PLUS
Economic Development 2.0
1) Work with the City and the Community on creating an Economic Development Fund without
raising new taxes.
2) Create an entrepreneurship center that will sponsor and provide on -going programs to
raise/create entrepreneurship awareness, provide entrepreneurship training, leadership training
for the founders, and infrastructure support to improve the survival rates of the new enterprises
Contract Amount Requested: $180,000 a year
Option 2
Operate and manage the infrastructure of economic development 1.0 which includes:
• Maintaining good relations with the Arkansas Economic Development Commission and other
economic development partners locally, nationally, and internationally
• Maintain and manage social media presence for the City of Fayetteville. Tools include but not
limited to webpages and Facebook.
• Continue to be the Point of Contact for Economic Development activities
• Continue to work on the 4 pillars of economic development —business attraction, business
retention and expansion, local entrepreneurship development, and infrastructure including
workforce development
• Monitor and report matrices such as number of new jobs and new businesses created as well as
jobs and businesses lost when they are closed.
PLUS
Economic Development 2.0
1) Work with the City'and the Community on creating an Economic Development Fund without
raising new taxes.
2) Create an entrepreneurship center that will sponsor and provide on -going programs to
raise/create entrepreneurship awareness, provide entrepreneurship training, leadership training
for the founders, and infrastructure support to improve the survival rates of the new enterprises
3) Create in conjunction with the Fayetteville Public Library and other partners, a "digital
commons" and a collaborative "Dream Lab" designed to serve both novices looking to learn and
experts who need access to softwares like Adobe CS6, Skype stations, SMART boards, 3D
printers, etc. We will also look at the feasibility of creating a digital and dream space for the
creators to work on their projects.
Contract Amount Requested: $195,000 a year
fFayetteville
Chamber of Commerce
To: Don Mart, Chief of Staff
City of Fayetteville
From: Steve Clark, CEO & President
Date. August 30, 2013
Subject: Economic Development Contract Renewal
Thank you for arranging our meeting with the City Council on Thursday, August SS`" to present our Build
Fayetteville Action Agenda proposal for the City of Fayetteville. We are certain that this program, if
fully implemented over 7 years (2014-2020), will propel our community to the next level with its action
oriented activities.
As we approach the successful completion of our contract with the city for Economic Development
services on September 30, 2013, we are pleased to submit the attached proposed Scope of Work for the
next four (4) years, effective October 1, 2013 with annual reviews.
In the past four (4) years, the Chamber successfully fulfilled the deliverables set up in our Scope of Work
and more. Our successes included:
1) Competed with sister plants ofTyson's Mexican Original, Pinnacle Foods, and American Air Filter
to not only keep local jobs but actually expanded their production and number of employees.
2) Brought more than $2 million of incentives to Fayetteville manufacturers and businesses.
3) Being the Point of Contact for all economic development efforts in the City of Fayetteville when
it was not there before.
4) Created and implemented an up and running economic development website which also was
not there before
5) Marketed the City to site selection consultants around the country.
We viewed the first four years as Economic Development 1.0. Now, we see our City ready to move to
the next level which is Economic Development 2.0. To roll this out, we are proposing the attached time
frame and scope of work.
We are available to meet next week to discuss this contract proposal. Thank you for the opportunity to
serve the fine City of Fayetteville.
123 W. Mountain/PO Box 4216, Fayetteville, AR 72702 Tel: (479) 521-1710; Fax: (479) 521.1791; www.fayettevillear.com
NORTHWEST ARKANSAS DEMOCRAT -GAZETTE
NORTHWESTARKANSAS
THE MORNING NEWS OF SP
NEWSPAPE16LLC
THE MORNING NEWS OFF ROGERS ROGERS
RTHWEST ARKANISASTIMES
B NTONCOUNTY DAILY RECORD
212 NORTH EAST AVENUE, FAYETTEVILLE, ARKANSAS 72701 1 P.O. BOX 1607, 72702 1 479-442-1700 1 W WW.NWANEWS.COM
AFFIDAVIT OF PUBLICATION
I, Holly Andrews, do solemnly swear that I am the Legal Clerk of the
Northwest Arkansas Newspapers, LLC, printed and published in
Washington and Benton County, Arkansas, bona fide circulation,
that from my own personal knowledge and reference to the files
of said publication, the advertisement of:
City of Fayetteville -
Ordinance 5620
Was inserted in the Regular Editions on:
September 26, 2013
Publication Charges: $ 103.76
Holly Andrews
Subscribed and sworn to before me
This q j day of $e,& 2013.
O.D&
Notary Public
My Commission Expires:
A'
r .fi 0, G liV b
My rm Is ),j ° liras
**NOTE**
Please do not pay from Affidavit. Invoice will be sent.
Y 061NA!( }�
AN4
QRDIJJAN TM .1 FOR FORMAL
CORE ONO BIDD?NO TO PRO A
YEAR.`ECANOMIGHLIE.VELL9RMEFR';SERVICESa
,ONTRA,CT „,tjTH, T,,yyiiE FAY�jTEVILLE CHA16 ER_ bF tbkl�t. EFFCE IN Tf E TOTAL ' v
A 04'„NrsOF.$SSg,00gp AND,Tp7APROVE �_; 0 i , 1'
A UDGETADJUSThjEf '.
EAS, tfi`e Fayetteville C�ia`mber*of Commerce was selec tf�rough�a com
tPe I he cie,lxdtlin9 pror. raHn 2009..t° oMvide economic deyi, inewifdonim for
the Ciry �q(FayeUevrll@; ead
WHEREAShec'auaetof theFay`e f§vii a Chamber of Commerce s exllelrt t""
mawndlk daledng=the dnoUtt y m,cif the"substertturni llon4l redeaslon; 7ha C oY s
zoii,bYN,ec��ir^c'ou�n ed �'Rye§o, 'I'r5o°'.isa f'andg'C�illOnt�a°°n,septem?er ;
WHEHEAB, tiecau .of the%ekc'ellikt 6edonnibAde{Cy theWF,ayetteGijle Chainbe"u` `
oL,Coipmerca �unn9,iM§lastttou4ra because ofstpasp ci=,I§,�irgd�entltvalueble�
in'io`rtnaTion and antleratentlIng of the ecodomm`de`G"lopment needs"and p77 oten>
rule Ieametl by the Fayetteyflle"Ghamtier M Commerce during the lest four ye`era
and beCaussupplier
econe only a single.o h
supplier ant plied d}idng; a Ipdiel selection PfOC?as
for a er of dmic deUelo services `Fdhnal co'mpetdNe bitltling is
noEteasiple andip�cpsal , '-d,a r x*
je
VOW,"EREF E, BE / P P
OF FAViTiEVILLLL`E
; A' SA$., t E BY THE CPItY C�pU CIL 5 THE C1 Y
9ectioN T%atihfl�Clt Cound[PPiN b"Ity of Fayett&ill ArRen'Eas'here'"by tleter �`°.
mines that due to the ezoapdon cl%urgetancea n .' ie fo al comQet¢Ive,.r ,
bitldtng is deemed not-prOldal an01lble eno vraives formal com-
petltivqhbitltling andsa rovesthe aliached tvro yeartn,x,tract (wi(h itha tiro yeerr .
optiongtoenev�wah tire,Fayev�fg,Ghember of Conimaice€to flimiah econotpio,
deve7bpided[ aervlces7oS'the e i 427 coat of ®i85,000 DO end autRonzes`Mayo r'
Jordamao sign this contact ,- a s � .� _ r
aSacdo�2 t the,C�ry Counpil gfthe CRy �f,Fayetteville Arkansas hereby
apprp`ves thecheil patlge[ adjustment to fund thk'aoMrect. '
PASSED and}APTp01/ED this ihfh`day of Seplemfer 2079 � ,
ilOb1ELD JDADAN, Ma or Y--`TT''613
Y SONDRA E.SMITH City ClerlJTreasurer