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HomeMy WebLinkAboutOrdinance 5769ORDINANCE NO. 5769 AN ORDINANCE TO WAIVE THE REQUIREMENTS OF FORMAL COMPETITIVE BIDDING AND AUTHORIZE THE PURCHASE OF TWO (2) KODAK 14200 SCANNERS FROM AFFILIATED COMPUTER SERVICES, INC. OF DALLAS, TEXAS IN THE TOTAL AMOUNT OF $19,884.00 PLUS APPLICABLE SALES TAXES FOR USE BY THE OFFICE OF THE CITY CLERK/TREASURER WHEREAS, the scanners currently being used to archive documents by the Office of the City Clerk/Treasurer are not compatible with Windows 7; and WHEREAS, Kodak scanners have been approved by City software vendors as being the most compatible and preferred scanner to work with software the City already owns and uses and the City should only purchase scanners that are recommended and approved by our software vendors. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1. That the City Council of the City of Fayetteville, Arkansas hereby finds that such circumstances constitute an exceptional situation where competitive bidding is deemed not feasible or practical, and therefore waives the requirements of formal competitive bidding and authorizes the purchase of two Kodak i4200 scanners from Affiliated Computer Services, Inc. of Dallas, Texas in the amount of $19,884.00 plus applicable sales taxes for use by the Office of the City Clerk/Treasurer. PASSED and APPROVED this 5h day of May, 2015. APPROVED: / ATTEST: � `paunnrruo�� eCllJ La . i��� ;G�jY O,c LI J RD Mayor SONDRA E. SMITH, City Cle _ �F�sye EVILLE; .� iy• 0 P •.c'e City of Fayetteville, Arkansas 113 West Mountain Street Fayetteville, AR 72701 ` (479)575-8323 Text File File Number: 2015-0177 Agenda Date: 5/5/2015 Version: 1 Status: Passed In Control: City Council File Type: Ordinance Agenda Number: C. 5 AFFILIATED COMPUTER SERVICES, INC. AN ORDINANCE TO WAIVE THE REQUIREMENTS OF FORMAL COMPETITIVE BIDDING AND AUTHORIZE THE PURCHASE OF TWO (2) KODAK I4200 SCANNERS FROM AFFILIATED COMPUTER SERVICES, INC. OF DALLAS, TEXAS IN THE TOTAL AMOUNT OF $19,884.00 PLUS APPLICABLE SALES TAXES FOR USE BY THE OFFICE OF THE CITY CLERK/TREASURER WHEREAS, the scanners currently being used to archive documents by the Office of the City Clerk/Treasurer are not compatible with Windows 7; and WHEREAS, Kodak scanners have been approved by City software vendors as being the most compatible and preferred scanner to work with software the City already owns and uses and the City should only purchase scanners that are recommended and approved by its software vendors. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE,ARKANSAS: Section 1. That the City Council of the City of Fayetteville, Arkansas hereby finds that such circumstances constitute an exceptional situation where competitive bidding is deemed not feasible or practical, and therefore waives the requirements of formal competitive bidding and authorizes the purchase of two Kodak i4200 scanners from Affiliated Computer Services, Inc. of Dallas, Texas in the amount of $19,884.00 plus applicable sales taxes for use by the Office of the City Clerk/Treasurer. City of Fayetteville, Arkansas Page 1 Printed on 51612015 City of Fayetteville Staff Review Form 2015-0177 Legistar File ID 5/5/2015 City Council Meeting Date - Agenda Item Only N/A for Non -Agenda Item Sondra E. Smith 4/13/2015 City Clerk/Treasurer / General Government Department Submitted By Submitted Date Division / Department Action Recommendation: Staff recommends waiving formal competitive bidding and approving an ordinance to purchase two Kodak i4200 scanners from ACS-ESG in the amount of $21,822.69. These are replacement scanners for the electronic document management system. (Page 48 of the CIP) 4470-9470-5801.00 Account Number 14003.01 Project Number Budgeted Item? Yes Budget Impact: Sales Tax Capital Improvements Fund City Clerk Document Management Equipment Project Title Current Budget $ 89,000.00 Funds Obligated Current Balance Does item have a cost? Yes Item Cost Budget Adjustment Attached? NA Budget Adjustment Remaining Budget Previous Ordinance or Resolution # N/A Original Contract Number: Comments: �— 89,000.00 $ 21,822.69 67,177.33 Approval Date: 5-5-I V20140710 CITY OF a e evi le Y ARKANSAS MEETING OF MAY 5, 2015 TO: Mayor and City Council FROM: Sondra E. Smith, City Clerk Treasurer DATE: April 13, 2015 CITY COUNCIL AGENDA MEMO SUBJECT: Purchase of two (2) Kodak 14200 Scanners RECOMMENDATION: Staff recommends the City Council approve the purchase of two (2) replacement scanners from ACS-ESG. The total cost of the two (2) scanners is $21,822.69. BACKGROUND: Replacement of two (2) i610 Kodak Scanners which were purchased in 2006 and 2009 and are currently being used to archive City documents. The current scanners will be replaced with two (2) Kodak i4200 scanners. DISCUSSION: The scanners that are currently being used are not compatible with Windows 7. They are used daily to archive documents. BUDGETISTAFF IMPACT: The scanners were included in the 2015-2019 Capital Improvements Plan (CIP) for purchase in 2015. Attachments: Purchase Order Request Sales Order # 3912 Quotes Mailing Address: 113 W. Mountain Street www.fayetteville-ar.gov Fayetteville, AR 72701 A AC S A XOfOX ,) Company March 11, 2015 Ms. Sondra Smith Office of the City Clerk Treasurer City of Fayetteville 113 W. Mountain Fayetteville, AR 72701 Dear Ms. Smith: ACS is now Xerox company Thank you for your time. Per our phone discussion last week, I have prepared this proposal for our Kodak 14200 plus scanners for your review and consideration. It is assuredly always a pleasure working with you. Just to recap, we discussed upgrading your existing Kodak i610 scanners with Kodak replacement units. We discussed the Kodak i4200 series scanners as viable replacements. Based on your daily volume, we recommend the i4200 unit as the best replacement. The i4200 scanner captures in color, grayscale and bi-tonal and has USB connectivity vs. Firewire for the i610 units. The i4000 scanners have an optional flatbed accessory that is removable when not in use. It supports up to 8'h X 14" and the price is available upon request. As discussed, I am providing you with our proposal for the Kodak i4200 scanners for your review and consideration. I want to highlight the ACS' value. We have favorable pricing, Kodak support, 40+ years of document capture experience and have a special service partnership with Kodak. With our Versitec support option, you still get Kodak Field Engineers (i.e. Jeff Smith), plus you also get other benefits such as; call tracking, call center technical assistance and the Kodak relationship with the evaluation units and other specials/promotions all at no additional charge. We included a Kodak standard consumables kit with each scanner. The consumables kit provides supply items (i.e. replacement rollers, feed modules, etc.) so the scanner operator can keep the scanner performing optimally to maximize scanner uptime. The Kodak i4200 scanner includes a 90 -day warranty and we have included a 9 -month extended warranty (called a CareKit) for a total of 12 -months support. There are no additional costs for the purchase of our scanners except applicable sales tax. We estimate that the sales tax for our proposed two units is $1,938.69. ACS is the one of the largest user's and reseller's nationwide on Kodak document scanners and you can be assured ACS will take a pro -active role from initial installation, training, on-going customer follow up and support. There are many reasons to choose ACS; however, the main advantages are our financial stability, local service and support. ACS has the experience and customer installations in Document Management Systems and scanners to deliver the type of solutions and overall retrieval efficiency that City of Fayetteville requires. `ACS A XefOX Company City of Fayetteville Attn: Ms. Sondra Smith Page; #2 ACS is now a Xerox company We provide a winning combination for City of Fayetteville; through our document processing and management knowledge, product offering and support ("one stop shopping"). Once again thank you. If you have any questions or need additional information, please don't hesitate to call me at (91 S) 246.0514 at any time. I am always glad to help. Respectfully Submitted, e./4Licia/� �acYy Michael G. Patty Sales Manager; Systems & Solutions MP/mof Enclosure. ` A C S ACS is now a Xerox company A xerox j 1 Company ACS — Kodak 14200 Plus Document Scanner Investment ACS anticipates the following investment pricing for our Kodak i4200 Plus Scanners for City of Fayetteville's document scanning requirements. ACS provides "A single Point of Contact" for all of your imaging requirements today & tomorrow. A A C 1S ACS — Kodak 14200 plus Scanner Investment ACS — Kodak 14200 Solution Investment Components Unit Total Qty Product Description Price Investment Document Scanners (pricing includes the following items): 2 Kodak 14200 Document Scanner Solution - 100 PPM (pages per $11,768.00 $23,536.00 minute) Price includes the following components: • Kodak i4200 Document Scanner, (2ea.) • Kodak i4200 Consumables Kit, (2ea.) • Kodak i4200 1 year CareKit (12 month total warranty, based on NBD (Next Business Day) response, (2ea.) • Shipping & Handling, (2ea.) Less ACS Existing Customer Discount - $3,652.00 Sub -Total $19,884.00 Estimated Sales Tax 1 938.69 Total Investment $21,882.69 Note: The above pricing shown reflects special ACS discount pricing off of list pricing and is based on the purchase of two Kodak i4200plus scanners and the components listed above. A A C 5 ACS is now a Xerox company A XefOX ;?8 Company I Annual Equipment Maintenance The Kodak scanners quoted include a 90 -day warranty. We included the Kodak One Year CareKit that provides a 9 month extension for 12 months total warranty support for both units. I ACS TERMS AND CONDITIONS ACS Discount: The ACS discount shown is based on special incentive promotions offered by ACS and Kodak. If any of the quantities change, ACS reserves the right to adjust our pricing. The Kodak scanners quoted will be shipped within 3-7 business days after receipt of order. Shipping and handling is included in our total investment pricing. This proposal is for a capture (scanning) solution and does not include any software or PC/Network hardware intended for a host system or automated front-end capture, storage and indexing solution. Pricing for these components/services will be provided upon request. Sales, use, or other taxes measured by sales or receipts are not included in the prices shown, but will be added to ACS invoices, if applicable. Please make your Purchase Order (PO) out to Affiliated Computer Services, Inc. (or ACS for short) — 8600 Harry Hines, Ste 300 — Dallas, TX 75235 — Attn: Mike Patty. Please fax a copy of your PO to 1.918.512.4360 — Attn: Mike Patty to expedite order processing. For remittance processing, our address is: PO Box 201322 - Dallas, TX 75320-1322. This quotation is good through 06130/15 and is subject to change thereafter. Memo To: Sondra Smith From: James Zamora cc: Gina Roberts Date: April 14, 2015 Re: Recommendation for Kodak Scanner I recommend the purchase of the Kodak Scanner over the Canon scanner The IT department looks at the general functionality, maintenance management, and compatibility of scanners. The Kodak scanner provides many features and functionality needed for users to perform scanning jobs. The city has been trained on using Kodak scanners and this skill set guarantees that Kodak scanners will perform as needed, last for many years, and meet expectations. Kodak scanners, when operated by a trained user will outperform its competition. Kodak provides many tools needed by our users to scan documents and provide exceptional images for the public. Kodak scanners are easily serviced. Occasionally in real world settings, scanners may jam or have to scan poor quality documents. Kodak scanners have the ability to scan poor quality documents and provide great image results. When Kodak scanners need to be serviced, most issues can be corrected by the user. Over time, the city saves money by operating a scanner that does not break down or require service as much as its competition. Kodak scanners have been approved by our software vendors as being the most compatible and preferred scanner to work with the software the city owns. The city must only purchase scanners recommended and approved by our software vendors. Please let me know if you require additional information. April 14, 2015 Sondra, Kodak Scanner VS Cannon Scanner: The Kodak scanner has what is called "Perfect Page" that the Cannon scanner does not. All scanners have a deskew box to check to enable the document to go in straight. What I have found, with other scanners that have been purchased and utilized in the Planning Division, is the scan doesn't hold when you have a stack of documents going through in a batch or for one Permit Application file. This causes irregular scanning of documents that are not readable. We have several different sizes of documents, from the size of a register tape up to a document 33 inches long and 12 inches wide. These are all combined throughout different department files. The Kodak has the "Perfect Page" feature that is installed in the scanners to enable it to automatically straighten the document on the screen and will not require rescanning. The last nine years I have worked with the scanners with the "Perfect Page" feature it has saved a lot of time in scanning documents. There is not a department in the City that has just one size documents and when scanning you have several different sizes of paper in one batch. It truly makes a difference. All scanners are workable and can do the job, but the time required to rescan is costly. Frequently we scan batches then go back and verify, which would be when we would recognize documents crooked and cutting information off that we didn't see initially. We would have to pull the box to find the file to rescan. When I scan about one to two thousand documents a day it is much more efficient to have the document scan correctly the first time. Gina Robert Records Management Manager TRUE INNOVATION AND RELENTLESS EFFICIENCY TURN CHAOS INTO EFFICIENCY AND EFFICIENCY INTO ADVANTAGE. Digitizing and managing a whirlwind of documents just got easier. Introducing the new Kodak i4000 Plus Series Scanners. We took everything we've ever learned about document management and built a robust platform to help you control information, automate processes, and take productivity to new heights. It's time for a solution that will meet your needs today and grow to meet your needs tomorrow. Ku, It's tough. It's simple. And it was engineered from scratch by listening to customer needs, then delivering on every one of them. Just look below and decide what you're looking for from a document capture solution, then learn how the Kodak i4000 Plus Series Scanners can give it to you. Simplicity and ease of integration Our Smart Touch Feature delivers out -of -the -box productivity that easily automates multiple tasks with powerful "one touch" scanning. Ergonomic design for easier loading and unloading. Our capture platform allows easy upgrades and simple integration with your new IT strategy or existing process. Output to multiple file formats and destinations, and scan to other applications. Worry -free, consistent image quality Perfect Page Technology makes adjusting scanner settings a thing of the past. Perfect Page image processing provides exceptional scans and images time after time, even from less -than -perfect documents, reducing the need for rescans and post -image processing. Streak Filtering corrects for real -world conditions you can't control, such as dust. Longevity and ease of mind When volume increases, enhanced functionality and speed are easily added — it's the only scanner series in its class that allows field upgrades. Rugged design and a steel -welded frame ensure high performance and reliability. Kodak Service & Support for Document Imaging Solutions helps you keep things running smoothly. More efficiency, less downtime Maintains full rated speed with valuable features like Auto Orientation, Auto Crop, and Skew Detection enabled. SurePath Paper Handling delivers advanced feeding and stacking functions for increased performance and reduced prep time. Meets real -world needs with virtually jam - free operation for practically any document in any condition. Controlled Stacking neatly aligns stacks in the same order you put them in. Reliably detects double feeds so you won't lose an image. Powerful, compact scanner, offering 500 -sheet input capacity. Optional Kodak Legal Size and A3 Size Flatbed Accessories for added capability to scan bound, oversized and fragile documents. A complete solution from a single, trusted source Hardware - One scanner to handle almost any paper size, thickness or quality. Software - Smart Touch and Kodak Capture Pro Software Limited Edition are in the box — no third -party software to buy. Service and Support - Ensure optimal equipment and software performance with Kodak Essential Productivity Services and Kodak Advanced Proficiency Services. Our array of world -class service offerings helps maximize efficiency and value in your business. DESIGNED BY US AND YOU. What you see represented in these pages is the outcome of decades of leadership in capture process automation and best -in -class service and support. But most of all it's the result of listening to real -world business challenges, as described by people like you, then setting out to tackle them one by one. Thank you. Recommended Daily Volume 14200 Plus up to 30,000 pages per day/i4600 Plus up to 50,000 pages per day Throughput Speeds (landscape, letter/A4 size, 14200 Plus - 100 ppm at 200 dpi and 300 dpi black and white/grayscale/color) i4600 Plus - 120 ppm at 200 dpi and 300 dpi Feeder/Elevator Automatic500-sheet elevator design; automatic document feeder with four settings: continuous feed, 100 -sheet, 250 -sheet and full 500 -sheet batches Bundled Software Smart Touch Feature and Kodak Capture Pro Software Limited Edition File Format Outputs and Destinations TIFF/Multi-page TIFF, PDF, RTF, TXT, Searchable PDF, PDF-A (KodakCapture Pro Software Limited Edition), Email, Printer, Microsoft Sharepoint Server and Microsoft Word files, network folders and drives Features Streak filtering, controlled stacking, Perfect Page technology, iThresholding, automatic color detection, autocrop. image edge fill (black or white), aggressive crop, deskew, content -based blank page detection and deletion, multi -color dropout, hole fill,dual-stream scanning, automatic orientation, color -on -the -fly toggle patch Scanning Technology CCD Optical Resolution 600 dpi Output Resolution 100/150/ 200 / 240 / 300 / 400 / 600 dpi Output Compression CCITT Group IV; JPEG or uncompressed output Illumination White LEDs Maximum Document Width 304.8 mm (12 in.) Long Document Mode Length Up to 4.0 m (160 in.) Minimum Document Size 63.5 mm x 63.5 mm (2.5 in. x 2.5 in.) Paper Thickness and Weight With standard feeder: 45 g/m' (1216.) bond to 200 g/m'(11016Jindex with ultra -lightweight feeder accessory: 25 g/m' (716.) rice paper to 80 g/m(2016.) bond Straight -Through Paper Path -Thickness Up to 1.25 mm (0.049 in.) Multi -feed Detection Intelligent ultrasonic technology; three sensors that work together or independently Connectivity USB 2.0 Certified, USB 3.0 compatible Software Support Bundled software: TWAIN, ISIS, WIA drivers and Kofax VRS (not included). Fully supported by Kodak Capture Pro Software and Kodak Asset Management Software Warranty (US and Canada) 90 days on -site Electrical Requirements 100-240 V (international), 50/60 Hz Power Consumption Sleep Mode <3 watts Running: 85 watts Off: C 0.5 watt Environmental Factors Energy Starqualified scanners: Section 508compliant; D.O.C. executive order13221 compliant; Operating temperature: 10-35°C (50-95°F); Operating humidity: 10% to 85% RH Acoustical Noise Standby mode: <32 dB(A); Scanning at 200 dpi: <53 dB(A) (operator position sound pressure level) Supported Operating Systems Windows XPSP 2 and higher (32 and 64 bit), WindowsVista SP 1(32 -bit), Windows Vista x64 Edition, Windows 7 (32 and 64 bit), Windows 8 (32 and 64 bit) Consumables Available Feederconsumables kits, imaging guide set, printer inkcartridge and carrier, transport cleaning sheets, roller cleaning pads, printer ink blotters, Staticide Wipes, flippable black/white background Accessories/Options Enhanced Printer Accessory, Document Extenders, 66.04 cm, 76.02 cm and 86.36 cm (26 in., 30 in. and 34 in.), Kodak A3 Size Flatbed Accessory; Kodak Legal Size Flatbed Accessory Dimensions Height: 34.79 cm (13.7 in.) Width: 45.97 cm (18.1 in.) Depth: 46.73 cm (18.4 in.) with tray closed, 61.30 cm (24.1 in.) with tray open Weight 34 kg (751bs) To learn more: Kodak erfect www.kodakalaris.com/go/i4000plus Service & Support Page www.kodakalaris.com/go/pro Iaooc.m.mlmaa gsnwrn.a Kodak Alaris Inc. 2400 Mt. Read Blvd., Rochester, NY 14615 1-800-944-6171 Kodak Alaris Operations Canada Inc. Mississauga, Ontario, Canada L5R 189 1-800-944-6171 p 2014 Kodak Alaris Inc. Kodak Alaris will be the Company's trade name for its global business. The Kodak trademark and trade dress are used under license from Eastman Kodak Company, (odak p I arcs 2/14 Roberts, Gina From: Clint Trevitt <clint@TiptonSystems.com> Sent: Monday, January 05, 2015 9:46 AM To: Roberts, Gina Subject: Proposal i t SYSTEMS 12107 E. 43rd St. Kansas City, MO 64133 Hello Gina, Following is your quote for the scanner : (1) Kodak i4200plus Scanner Solution -- $12,605.00 (2) Included in the above solution is: Kodak i4200 plus scanner (1) Kodak 14200 consumables kit (1) Kodak 14200 1 year Carekit (12 month, Next Business Day response (1) Shipping and handling Thanks and please let me know if you would like to move forward with this quote 1 Clint Trevitt Sales Manager Tipton Systems 12107 E. 43rd St. Kansas City, MO 64133 Phone: 816.313.0909 or 800.844.5312 Fax: 816.313.1809 Email : clint[o)tiptonsystems.com Web Site: www.tiptonsystems.com lr .. t Tipton This message may contain confidential and/or privileged information. If you are not the addressee or authorized to receive this for the addressee, you must not use, copy, disclose, or take any action based on this message or any information herein. If you have received this message in error, please advise the sender immediately by reply e-mail and delete this message. Thank you for your cooperation." Roberts, Gina From: will@jldunaway.com Sent: Friday, January 02, 2015 9:09 AM To: Roberts, Gina Subject: Scanner Quote Dear Ms Roberts, Please find our quote below for your imaging needs: lea. Kodak i4200plus Scanner Solution $11,768.00 - includes the following: Kodak i4200plus Scanner, lea. Kodak 14200 Consumables Kit, lea. Kodak i4200 1 year CareKit (12 month, NBD (Next Business Day) response, (lea.) Shipping & Handling, (lea.) Thank you and Happy New Year! Will Dunaway the JL Dunaway Co. meferred ■ CE PRODUCTS eAre Preferred" City of Fayetteville prepared by: Jeff Ward Canon imageFORMULA DR -G1100 Scanner $4,365.00 OR • 36-Mo. $1 Purchase Lease $138.37 48-Mo. $1 Purchase Lease $107.82 60-Mo. $1 Purchase Lease $89.92 Customer owns equipment at end of term. PLUS Office Products Annual Service Agreement $750.00 Includes complete inspections, cleaning, lubrication, adjustments and all standard parts necessary to maintain equipment in good operating condition. All numbers indicated before any applicable taxes Quotation Date: January 13, 2015 Expires: February 12, 2015 �v n57 7oy canon J imageFORMULA High -Speed, High -Quality Scanning for Ultimate Production Efficiency The Canon imageFORMULA DR -G1100 production document scanner provides businesses with a high-performance, reliable, and flexible scanning solution to help enhance document management systems. Wide Variety of Applications The DR -67100 scanner is ideal for processing large amounts of documents in mission -critical, centralized production scanning environments. It has been developed to withstand the rigors of production -level scanning, while maintaining high-speed, high -quality imaging. The DR -61100 scanner will help companies improve productivity, maintain business continuity, and increase efficiencies. High Performance The OR -61100 scanner handles up to 100 pages per minute —both sides in a single pass —and holds up to 500 sheets in the ADF It is also equipped with a dedicated, onboard image processing chip, making it capable of maintaining fast scanning speeds, even with various image processing capabilities enabled. These features all help contribute to improving productivity. Reliable and Flexible The DR -61100 scanner is flexible enough to reliably handle a variety of document types, from business cards to ledger -sized, long documents, and thin or thick documents,using its advanced feeding mechanism. This helps reduce labor-intensive pre-sorting and job preparation efforts. Plus, it has the ability to detect double -feeds and will attempt to recover from them. A durable, solid -body design as well as heavy-duty feed and eject trays further help enhance the scanner's reliability, allowing minimal downtime and maintaining business continuity. image DR-G11OO Efficient, Smooth Operation The DR -G1100 scanner features an intuitive control panel that allows easy access to scanner settings, and user -programmable jab buttons for one -touch operation. This scanner is also equipped with a motorized paper feed tray that can be adjusted to the height of the batch, and flexible paper teed and output guides. This, plus the ability to handle a variety of document types," helps to deliver unattended batch scanning for optimizing workflows and increasing efficiencies. Specifications Environment in Mind The DR -G1 100 scanner meets ENERGY STAll® guidelines for energy efficiency and complies with both the EU RoHS and WEEE directives for the reduction of hazardous substances and waste products.** Customer Care For investment protection, eCarePAK options are available to extend service beyond the initial 90 -day on -site warranty period. This saves on costs associ- ated with post -purchase maintenance and helps maximize uptime throughout the product life. Type: Production Document Scanner Other Features: Auto Color Detection, Auto Page Size Detection, Document Feeding: Automatic. Manual, Continuous Manual Background Smoothing, Batch Separation, Character Document Size Emphasis, Count Only Made, Custom Color Dropout' Width: 2" - 12" Enhance Color, Deskew, Double -Feed Detection Length: 2.8' -17" (Ultrasonic), Edge Emphasis, Folio Scan, Image Rotation, Long Document Mode: Up to 118.1" Moire Reduction, Mul5stream, Paper Feed Tray (Three Positions), Pre -Scan, Prevent Bleed-Through/Remove Document Weight Background, Punch Hale Removal, Rapid Recovery Automatic Feeding: 6-56 lb. Bond System, Skip Blank Page, Staple Detection, Text Manual Feeding: 5-64 lb. Bond Enhancement, Text Orientation Recognition, Three - 'city Feeder Capacity 500 Sheets Dimensional Color Correction, user Preferences, Grayscale: 8 -bit Verify Scan Color. 24 -bit Item Number. 66748002 Scanning Element: Three -Line Contact Image Sensor (CMOS) Light Source: RGB LED • See sdeciurfaces tar Witter detail on recemem types Scanning Modes: Color, Grayscale, Black and White "The hots and product statistics about cu aaR5 and WEEEnare obtained tram Satan antennas Inc. as of 2013. Color Dropout: RGB and custom " Examples based at typical settings, rated in pages4mages perminule with loner -shed documents, landscape leading Optical Resolmion: 600 dpi directors, up to 300 dpi.Acmal processing speeds mayvary based on PC performance and application software. Output Resolution: 150/200/240/300f400f600 dpi "'Calcoladous based on scanning speed and assumed danytime alone. Scanning Speeds`'* Simplex Duplex Black and White/ Grayscale/Color. Up to 100 ppm up to 200 ipm Interface: Hi -Speed USB 2.0 Supported OS: Windows® XPNyindows Vistas Windows 7 Service Pack 1 or later 132-bit/64-bit) Windows 8 (32-bit'64-bitl Scanner Drivers: ISISsfTWAIN Dimensions (H a W is D): 18.9" x 21.1"x 12.4" (with trays closed) Weight: 5016. canon Power Consumption: 95W or Less (Energy Saving Mode: 1.6W or Less) Suggested Daily Volume:**** 25,000 Scans imageANYVVARE Bundled Software: Canon CapturePerfect, Kofax VHS y Options: Barcode Module III, eCarePAK Extended Service, Exchange Roller Kit, Flatbed Scanner Unit 101, Flatbed Scanner Unit 201, Imprinter Unit, Patchcode Decoder 1.800 -OK -CANON As an ENERGYSTAR'Partner, Canon U.S.A., Inc. has certified through an independent EPA -recognized accredited laboratory that this product meets the ENERGYSTAR guidelines for energy efficiency. ENERGY5TAR and the ENERGYSTAR mark are registered U.S. marks. CANON is a registered tmdemarkof Canon Inc. in the United States and mayalso be a registered trademark or trademark in other cauntates. IAtAGErORMUTA is a registered trademark of Canon Electronics Inc. ECAREPAK is a registered trademark of Canon U.S.A., Inc. IMAGEANYWARE is a trademark ofCanon. All other referenced product names and marks are trademarks of their respective owners and are hereby acknowledged. Specifications and availability subject to change without notice. @2013 Canon U.S.A., Inc. All rights reserved. 0413R-G110o-PDF-IH www.usa.canon.com Canon U.S.A., Inc. One Canon Park Melville, NY 11747 VCarePAK mu - f City of Fayetteville - Purchase Order Request PO Requisition No.: a te 41i 312015 the a urcs Order) s P.O Number: All PO Requests shall a han to the Purchasingnil t Pas @villeacgov. been issued. Purchase shall not be made until an actual PO has issued t P Vendor 18856 Vendor AC$-EBG Mail Ids D+o Legistar#: #_ Name 2015-0177 72701 Taxable Address: 2828 N Haskell Os a Expected Delivery Date: $.90-2015 City: Dallas TX Zip Code'. Ship to code: Quotes Attached 15204 140 aha [ +- Requester's Employee#: Extension: equester: Gina Roberts 14848 3420 Item Description Quantity Unit 01 Issue Unit Cost Extended Cost Account Number Project.Sub# Inventory# Fixed Asset I Kodak 14200 Scanner 2 each 9,942.00 $19,884.00 4470.9410-5801.00 14003.01 2 $0.00 3 $0.00 4 $0.00 5 $0.00 6 $0.00 7 $0.00 8 $0.00 9 $0.00 10 $0.00 ShippingMandling Lot $0.00 Speoal Instructions: Subtotal: $19,884.00 Tax: $1,938.69 Total: $21,822.69 Approvals: Mayor. Department Director'. Purchasing Manager. Chief Financial Officer: Budget Director: IT Director: Dispatch Manager: Utilities Manager: Other: 'f�5ttvll1e PURCHAS OO RDD CAP ARKANSAS VENDOR NO. 18856 ACS-ESG 2828 N Haskell Dallas TX 75204 Each Package Must Be Marked Exactly As Shown Here City of Fayetteville, Arkansas DATE 5/14/15 FOB Fr TERMS NET 30 DAY PURCHASE ORDER # 15-0000256-001 Unit Description and Unit Price TOTALS Qty. of Account Number issue 2.00 EA a) Kodak 14200 Scanner FA #300980 FA #300981 Per Ordinance #5769 4470.9470.5801.00 14003 1 9942.00 19884.00 SHIP TO: City Clerk Rm 309 CITY OF FAYETTEVILLE 113W MOUNTAIN Sales Tax Total: $1938.69 FAYEITEVILLE AR 72701 Roberts, G 1. Send itemized invoice in duplicate to: Accounts Payable City of Fayetteville 113 West Mountain Fayetteville, AR 72701 2. Mark all packages with P.O. number as shown above. All orders must be accompanied by a packing slip, quantity shipped and P.O. number. CONDITIONS 3. No substitutions without prior approval. 4. Discounts effective to 10th of following month. 5. Orders must be shipped in full unless otherwise notified. Purchase Order Total: 21822.69 6. F.O.B. Fayetteville unless otherwise agreed upon. No extra for packing and delivery will be allowed. 7. NO C.O.D. ORDERS. a. Prepay freight and add to invoice. Ship to 113 W. Mountain St, Rear Entrance, unless otherwise specified. ,V1rJ\, F U PURCHASING AGENT VENDOR COPY ya e .vine PU ©OA E (ORDER VENDOR NO. 18856 ACS-ESG 2828 N Haskell Dallas TX 75204 Each Package Must Be Marked Exactly As Shown Here City of Fayetteville, Arkansas DATE 5/14/15 FOB Fyv TERMS NET 30 DAY PURCHASE ORDER # 15-0000256-001 unit Oty Description and Unit Price TOTALS city. °} Received Account Number Issue 2.00 EA a) Kodak 14200 Scanner FA #300980 FA #300981 Per ordinance #5769 4470.9470.5801.00 14003 1 SHIP TO: City Clerk Rm 309 CITY OF FAYETTEVILLE 113 W MOUNTAIN FAYEITEVILLE AR 72701 Sales Tax Total: $1938.69 Roberts, G Purchase Order Total: 21822.69 DEPARTMENT VERIFICATION BY DATE ADDITIONAL APPROVAL RECEIVED CHECK# DEPT HEADAPPROVAL DOES NOT MEET PURCHASING POLICY AMOUNT TO PAY $ CONTRACT PAYMENT OTHER A/P VERIFICATION APPROVED BY 9942.00 19884.00 PURCHASING VERIFICATION PRICE CHANGE VERIFICATION RETURN CHECK TO SEND COPY TO_ PROJECT# THIS PAYMENT$ _ PREVIOUS PAYMENT(S) $ TOTAL PYMT(S) $ _ BALANCE $ DEPT COPY RECEIVED NORTHWEST ARKANSAS JUN 03 2015 Democrat fl0j5azette CCIN CIERKS0TFf CE P.O. BOX 1607, FAYETTEVILLE, AR, 72702 • 479-442-1700 • FAA: 479-695-1118 • WWW.NWADG.COM AFFIDAVIT OF PUBLICATION I, Cathy Wiles, do solemnly swear that I am the Legal Clerk of the Northwest Arkansas Democrat Gazette, printed and published in Washington and Benton County, Arkansas, and of bona fide circulation, that from my own personal knowledge and reference to the files of said publication, the advertisement of: CITY OF FAYETTEVILLE Ordinance 5769 Was inserted in the Northwest Arkansas Democrat Gazette on: May 21, 2015 Publication Charges: 90.79 Cathy Wiles Subscribed and sworn to before me This 3 day of U1Q , 2015. My Commission