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HomeMy WebLinkAbout2016-04-12 - Agendas - TentativeCity of Fayetteville, Arkansas 113 West Mountain Street Fayetteville, AR 72701 (479) 575-8323 Meeting Agenda - Tentative Agenda Tuesday, April 12, 2016 4:30 PM City Hall Room 326 City Council Agenda Session Adella Gray Ward I Sarah Marsh Ward 1 Mark Kinion Ward 2 Matthew Petty Ward 2 Justin Tennant Ward 3 Martin W. Schoppmeyer, Jr. Ward 3 John S. La Tour Ward 4 Alan Long Ward 4 ELECTED OFFICIALS: Mayor Lioneld Jordan City Attorney Kit Williams City Clerk Sondra Smith City Council Agenda Session Meeting Agenda - Tentative April 12, 2016 Agenda Call To Order Roll Call Pledge of Allegiance Mayor's Announcements, Proclamations and Recognitions City Council Meeting Presentations, Reports and Discussion Items: Agenda Additions A. Consent: A. 1 2015-0645 APPROVAL OF THE APRIL 5, 2016 CITY COUNCIL MEETING MINUTES. A.2 2016-0176 BID #16-26 HD SUPPLY WATERWORKS, LTD: A RESOLUTION TO AWARD BID #16-26 AND AUTHORIZE THE PURCHASE OF TREE GRATES AND FRAMES FROM HD SUPPLY WATERWORKS, LTD. IN THE AMOUNT OF $55,995.00 PLUS APPLICABLE TAXES FOR THE COLLEGE AVENUE ENHANCEMENT PROJECT Attachments: Bid #16-26 HD Supply Waterworks, LTD A.3 2016-0163 GOODYEAR, MICHELIN AND BRIDGESTONE TIRES: A RESOLUTION TO AUTHORIZE THE PURCHASE OF GOODYEAR, MICHELIN AND BRIDGESTONE TIRES FROM VARIOUS LOCAL VENDORS IN VARIABLE AMOUNTS AND FOR VARYING UNIT PRICES AS NEEDED THROUGH MARCH 31, 2017 AND ANY FUTURE RENEWAL PERIODS, PURSUANT TO STATE PROCUREMENT CONTRACTS, FOR USE BY THE FLEET DIVISION Attachments: SRP - Tires on contract City of Fayetteville, Arkansas Page 2 Printed on 4/7/2016 City Council Agenda Session Meeting Agenda - Tentative April 12, 2016 Agenda A.4 2016-0180 ARKANSAS FLOWER AND GARDEN SHOW GRANT: A RESOLUTION TO AUTHORIZE ACCEPTANCE OF A GRANT FROM THE ARKANSAS FLOWER AND GARDEN SHOW IN THE AMOUNT OF $2,500.00 FOR THE PURCHASE OF NATIVE PLANT MATERIALS TO BE PLANTED IN A PORTION OF WILSON PARK THAT HAS BEEN CLEARED OF INVASIVE PLANTS, AND TO APPROVE A BUDGET ADJUSTMENT Attachments: Greening of Arkansas - Legistar Packet BA (Agenda Item) - AF&GS Wilson Park Restoration grant 3-24-16 B. Unfinished Business: None C. Public Hearing: C. 1 2016-0140 CONDEMNATION OF FIFTEEN FOOT STRIP OF LAND IN SPRING STREET PARKING LOT: A RESOLUTION TO AUTHORIZE THE CITY ATTORNEY TO SEEK CONDEMNATION AND POSSESSION OF CERTAIN LANDS OWNED BY THE UNKNOWN HEIRS OF JOHN AND ALMA REHM NEEDED FOR THE OPERATION AND DEVELOPMENT OF LOT 56, A CITY -OPERATED PUBLIC PARKING LOT, AND TO APPROVE A BUDGET ADJUSTMENT Attachments: D. New Business: D. 1 2016-0177 2016-0140 Agenda Packet BA Land Condemnation Parking Lot 56 BID WAIVER FOR LIGHT POLES & FIXTURES: AN ORDINANCE TO WAIVE THE REQUIREMENTS OF FORMAL COMPETITIVE BIDDING AND AUTHORIZE THE PURCHASE OF STREET LIGHT POLES AND FIXTURES MANUFACTURED BY DYNAMIC LIGHTING, INC. FROM SOLE DISTRIBUTOR AMERLUX EXTERIOR, LLC AS NEEDED FOR CITY-WIDE TRANSPORTATION INFRASTRUCTURE PROJECTS THROUGH DECEMBER 31, 2020 Attachments: 2016-0177 Lights Packet City of Fayetteville, Arkansas Page 3 Printed on 4/7/2016 City Council Agenda Session Meeting Agenda - Tentative April 12, 2016 Agenda D. 2 2016-0181 VAC 16-5375 (1924 E. CHARLEE ST./ SEASIDE POOLS): AN ORDINANCE TO APPROVE VAC 16-5375 SUBMITTED BY SEASIDE POOLS, INC. FOR PROPERTY LOCATED AT 1924 EAST CHARLEE STREET TO VACATE A PORTION OF A UTILITY EASEMENT Attachments: 16-5375 CC reports E. City Council Agenda Session Presentations: E.1 2016-0170 AGENDA SESSION PRESENTATION - FAYETTEVILLE URBAN FORESTRY ADVISORY BOARD ANNUAL REPORT TO THE CITY COUNCIL F. City Council Tour: G. Announcements: H. Adjournment NOTICE TO MEMBERS OF THE AUDIENCE All interested persons may address the City Council on agenda items of New and Old Business. Please wait for the Mayor to request public comment and then come to the podium, give your name, address, and comments about the agenda item. Please address only the Mayor. Questions are usually answered by the Mayor, Aldermen or Staff after the public comment period is over. Please keep your comments brief and respectful. Each person is only allowed one turn at the microphone for discussion of an agenda item. All cell phones must be silenced and may not be used within the City Council Chambers. Below is a portion of the Rules of Order and Procedure of the Fayetteville City Council pertaining to City Council meetings: Agenda additions: A new item which is requested to be added to the agenda at a City Council meeting should only be considered if it requires immediate City Council consideration and if the normal agenda setting process is not practical. The City Council may only place such new item on the City Council meeting's agenda by suspending the rules by two-thirds vote. Such agenda addition shall be heard prior to the Consent Agenda. Consent Agenda: Consent Agenda items shall be read by the Mayor and voted upon as a group without discussion by the City Council. If an Alderman wishes to comment upon or discuss a Consent Agenda item, that item shall be removed and considered immediately after the Consent Agenda has been voted upon. City of Fayetteville, Arkansas Page 4 Printed on 4/7/2016 City Council Agenda Session Meeting Agenda - Tentative April 12, 2016 Agenda Old business and new business. Presentations by staff and applicants. Agenda items shall be introduced by the Mayor and, if an ordinance, read by the City Attorney. City staff shall then present a report. An agenda applicant (city contractor, rezoning or development applicant, etc.) may present its proposal only during this presentation period, but may be recalled by an alderman later to answer questions. Staff and applicants may use electronic visual aids in a City Council meeting as part of their presentation. Public comments. Public comment shall be allowed for all members of the audience on all items of old and new business and subjects of public hearings. No electronic visual aid presentations shall be allowed, but the public may submit photos, petitions, etc. to be distributed to the City Council. If a member of the public wishes for the City Clerk to distribute materials to the City Council before its meeting, such materials should be supplied to the City Clerk office no later than 9:00 a.m. on the day of the City Council meeting. Any member of the public shall first state his or her name and address, followed by a concise statement of the person's position on the question under discussion. Repetitive comments should be avoided; this applies to comments made previously either to the City Council or to the Planning Commission when those Planning Commission minutes have been provided to the Aldermen. All remarks shall be addressed to the Mayor or the City Council as a whole and not to any particular member of the City Council. No person other than the Aldermen and the person having the floor shall be permitted to enter into any discussions without permission of the Mayor. No questions shall be directed to an Alderman or city staff member except through the Mayor. Courtesy and respect. All members of the public, all city staff and elected officials shall accord the utmost courtesy and respect to each other at all times. All shall refrain from rude or derogatory remarks, reflections as to integrity, abusive comments and statements about motives or personalities. Any member of the public who violates these standards shall be ruled out of order by the Mayor, must immediately cease speaking and shall leave the podium. Interpreters or TDD for hearing impaired are available for all City Council meetings, a 72 hour advance notice is required. For further information or to request an interpreter, please call 479-575-8330. A copy of the complete City Council agenda is available at www.fayetteville-ar.gov or in the office of the City Clerk, 113 W. Mountain, Fayetteville, Arkansas. City of Fayetteville, Arkansas Page 5 Printed on 4/7/2016 City of Fayetteville, Arkansas Text File File Number: 2015-0645 Agenda Date: 4/19/2016 Version: 1 In Control: City Council Meeting Agenda Number: A. 1 APPROVAL OF THE APRIL 5, 2016 CITY COUNCIL MEETING MINUTES. 113 West Mountain Street Fayetteville, AR 72701 (479) 575-8323 Status: Agenda Ready File Type: Minutes City of Fayetteville, Arkansas Page 1 Printed on 417/2016 City of Fayetteville, Arkansas 113 West Mountain Street Fayetteville, AR 72701 (479) 575-8323 Text File File Number: 2016-0176 Agenda Date: 4/19/2016 Version: 1 Status: Agenda Ready In Control: City Council Meeting File Type: Resolution Agenda Number: A. 2 BID #16-26 HD SUPPLY WATERWORKS, LTD: A RESOLUTION TO AWARD BID #16-26 AND AUTHORIZE THE PURCHASE OF TREE GRATES AND FRAMES FROM HD SUPPLY WATERWORKS, LTD. IN THE AMOUNT OF $55,995.00 PLUS APPLICABLE TAXES FOR THE COLLEGE AVENUE ENHANCEMENT PROJECT BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby awards Bid #16-26 and authorizes the purchase of tree grates and frames from HD Supply Waterworks, Ltd. in the amount of $55,995.00 plus applicable taxes for the College Avenue Enhancement Project. City of Fayetteville, Arkansas Page 1 Printed on 4/7/2016 City of Fayetteville Staff Review Form 2016-0176 Legistar File ID 4/19/2016 City Council Meeting Date - Agenda Item Only N/A for Non -Agenda Item Terry Gulley 3/30/2016 Transportation Services / Transportation Services Department Submitted By Submitted Date Division / Department Action Recommendation: A resolution to award Bid #16-26 and authorize the purchase of tree grates and frames from HD Supply Waterworks, Ltd in the amount of $55,995 plus applicable taxes for College Avenue Enhancements. 4520.9555.5809.00 Account Number 06035.2900 Budget Impact: 4520 - Sales Tax Construction Bond Fund Transportation Bond Street Improvements College Ave Project Number Project Title Budgeted Item? Yes Current Budget $ 955,500.00 Funds Obligated $ 222,542.06 Current Balance $ 732,957.94 Does item have a cost? Yes Item Cost $ 55,995.00 Budget Adjustment Attached? No Budget Adjustment Remaining Budget V20140710 Previous Ordinance or Resolution # Original Contract Number: Comments: Approval Date: CITY OF 131 T v le ay ARKANSAS MEETING OF APRIL 19, 2016 TO: Mayor and City Council THRU: Don Marr, Chief of Staff CITY COUNCIL AGENDA MEMO? FROM: Terry Gulley, Transportation Services Department Sr. Director DATE: March 30, 2016 SUBJECT: Bid 16-26, Tree Grates RECOMMENDATION: A resolution to award Bid #16-26 and authorize the purchase of tree grates and frames from HD Supply Waterworks, Ltd in the amount of $55,995 plus applicable taxes for College Avenue Enhancements. BACKGROUND: The College Avenue project is a necessary part of the City's continued effort to make Fayetteville's neighborhoods walkable by 2030. Enhancements include installation of trees in grated tree wells. DISCUSSION: Sealed bids in accordance with state statutes, City ordinances, and purchasing procedures were publicly read and the results are attached to this memo. Continental Pole & Lighting cannot meet delivery requirements. HD Supply Waterworks meets all specifications and requirements. BUDGET/STAFF IMPACT: Transportation Bond Fund is providing funding for this street enhancement project. Attachments: Bid 16-26, Tree Grates Purchase Requisition Mauling Address: 113 W. Mountain Street www.fayetteville-ar.gov Fayetteville, AR 72701 Bid 16-26, Tree Grates Bid: 16-26 03.24.2016 TIME: 2:00 PM CITY OF FAYETTEVILLE A R K A N 5 A 5 Continental Pole & Lighting HD Supply Waterworks Neenah Foundry Scurlock Supply Item Description Units Price Per Unit Extended Price Price Per Unit Extended Price Price Per Unit Extended Price Price Per Unit Extended Price 1 Tree Grate, 48 inch x 96 inch w 18 inch tree opening 50 $ 988.00 $ 49,400.00 $ 988.90 $ 49,445.00 $ 1,055.00 $ 52,750.00 $ 1,040.00 $ 52,000.00 2 Grate Frame w/ hardware 50 $ 50.00 $ 2,500.00 $ 131.00 $ 6,550.00 $ 220.00 $ 11,000.00 $ 212.00 $ 10,600.00 TOTAL BID BASED ON ESTIMATE9 m, $ 51,900.00 - $ 55,995.00 $ 63,750.00 $ 62,600.00 "NOTICE: Bid award is contingent upon vendor meeting minimum specifications and formal authorization by City officials. Cit of Fayetteville - Purchase Order Request PO City y qu� � Requisition o.: Date: 3/30/2016 (Not a Purchase Order) P.O Number: All PO Requests shall be scanned to the Purchasing e-mail: Purchasing@fayetteville-ar.gov. Purchase shall not be made until an actual PO has been issued. Vendor Vendor Mail Legistar#: #: 16111 Name: HD SUPPLY WATERWORKS prEs polo 2016-0176 FOB Point: Taxable Address: Els a Expected Delivery Date: Zip Code: Ship to code: Quotes Attached City: State: 104 aEs pao Requester's Employee #: Extension: Requester: Terry Gulley 1432 3491 Item Description Quantity Unit of Issue Unit Cost Extended Cost Account Number Project.Sub# Inventory # Fixed Asset # 1 Bid 16-26; Res. No. 2 Tree Grate 50 EA 988.90 $49,445.00 4520.9555.5809.00 06035.2900 3 Grate Frame w/Hardware 50 EA 131.00 $6,550.00 4520.9555.5809.00 06035.2900 4 For College Ave 5 6 7 8 9 10 Shipping/Handling Lot Special ns ruc ions: Subtotal: $55,995.00 Tax: $5,459.51 Total: $61,454.51 Approvals: Mayor: Department Direc r: Purchasing Manager: Chief Financial Officer: Budget Director: IT Director: Dispatch Manager: Utilities Manager: Other: Kevisea uzuzu-io City of Fayetteville, Arkansas 113 West Mountain Street Fayetteville, AR 72701 (479) 575-8323 Text File File Number: 2016-0163 Agenda Date: 4/19/2016 Version: 1 Status: Agenda Ready In Control: City Council Meeting File Type: Resolution Agenda Number: A. 3 GOODYEAR, MICHELIN AND BRIDGESTONE TIRES: A RESOLUTION TO AUTHORIZE THE PURCHASE OF GOODYEAR, MICHELIN AND BRIDGESTONE TIRES FROM VARIOUS LOCAL VENDORS IN VARIABLE AMOUNTS AND FOR VARYING UNIT PRICES AS NEEDED THROUGH MARCH 31, 2017 AND ANY FUTURE RENEWAL PERIODS, PURSUANT TO STATE PROCUREMENT CONTRACTS, FOR USE BY THE FLEET DIVISION BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1. That the City Council of the City of Fayetteville, Arkansas hereby authorizes the purchase of Goodyear, Michelin and Bridgestone tires from various vendors in variable amounts and for varying unit prices as needed through March 31, 2017 and any future renewal periods, pursuant to state procurement contracts, for use by the Fleet Division. City of Fayetteville, Arkansas Page 1 Printed on 4/7/2016 City of Fayetteville Staff Review Form 2016-0163 Legistar File ID 4/19/2016 City Council Meeting Date - Agenda Item Only N/A for Non -Agenda Item / Jesse Beeks/Sara Glenn 3/25/2016 Fleet Operations Transportation Services Department Submitted By Submitted Date Division / Department Action Recommendation: A resolution authorizing purchases from the WSCA-NASPO contracts through State of Arkansas contract numbers SP -16-0012, SP -16-0013, and SP -16-0014 for the purchase of tires through 03/31/17 and as renewed through the WSCA-NASPO contracts through 03/31/19. Budget Impact: Various Various Account Number Fund Project Number Project Title Budgeted Item? Yes Current Budget $ - Funds Obligated $ - Current Balance Does item have a cost? Yes Item Cost Budget Adjustment Attached? No Budget Adjustment Remaining Budget V20140710 Previous Ordinance or Resolution # Original Contract Number: Approval Date: Comments: The "item cost" and "current budget" boxes have been left blank because these items will vary depending upon the Fleet Department's fluctuating needs based on the wear and safety of vehicle tires. CITY OF %! I -le Tay • ARKANSAS MEETING OF APRIL 19, 2016 TO: Mayor and City Council CITY COUNCIL AGENDA MEMO THRU: Terry Gulley, Director of Transportation FROM: Jesse Beeks, Fleet Operations Superintendent DATE: March 25, 2016 SUBJECT: Purchase of tires off State contract RECOMMENDATION: Staff recommends a resolution authorizing purchases from the WSCA-NASPO contracts through State of Arkansas contract numbers SP -16-0012, SP -16-0013, and SP -16-0014 for the purchase of tires through 03/31/17 and as renewed through the WSCA-NASPO contracts through 03/31/19. BACKGROUND: The purchase of tires is necessary to maintain the safety of City vehicles and staff. The majority of the City's Fleet is able to utilize tires that are available off the State contract. DISCUSSION: Staff recommends the authorizing purchases from the WSCA-NASPO contracts through State of Arkansas contract numbers SP -16-0012, SP -16-0013, and SP -16-0014 for the purchase of tires through 03/31/17 and as renewed through the WSCA-NASPO contracts through 03/31/19. BUDGET/STAFF IMPACT: Funds for the acquisition of tires have been budgeted in Fleet's operating budget. Attachments: Mailing Address: 113 W. Mountain Street www.fayetteville-ar.gov Fayetteville, AR 72701 3/24/2016 L= 117-1 DFA - Tires Agencies I Online Services I State Directory Translate - A+ I A- I Text I Print tV� Home Offic_ y Businesses Citizens Government DFA Employees News & Events Offices Go Businesses a Contact i Procurement Home Home > Offices > Procurement > State Contracts Share AASIS Instructions DFA Employees Child Support WebPay Act 557 Updates Tires Misuse of State Vehicle Reporting Bid Opportunities Accessibility I Privacy I Security I Acceptable Use Buy Wise Podcasts < Back to State Contracts Credit Cards Expiration Date Contract Tracking # Outline Agreement # Vendor Forms/Reporting 3/31/2017 SP -16-0012 Multiple Goodyear Guidelines Helpful Information Buyer Co -Op Mandatory Minority Green PCS Purchasing Directory John Leverett NASPO Value Point MA208 Yes No No Service Bureau State Contracts AASIS Information State Surplus Click on Authorized Dealers (below) to determine the AASIS Contract number for each individual tire dealer. TGS Material Group # 86300 Training Vendor # 100117109 Travel Portal Vendor Information Title Posted VPR Authorized Dealers Emergency Provision March 1, 2012 Recall Master Agreement Service Pricing Service Pricing Book Tire Pricing User Instructions Home Online Services Offices License Plate Renewal Businesses Arkansas Taxpayer Access Point Citizens Arkansas Motor Carrier System Government Income Tax Refund Inquiry DFA Employees Child Support WebPay News & Events Arkansas State Surplus Misuse of State Vehicle Reporting Child Support Employer Portal Accessibility I Privacy I Security I Acceptable Use 09/09/2015 10/27/2014 03/30/2012 03/30/2012 03/31/2015 04/05/2012 03/31/2015 08/14/2015 Copyright © 2011 State of Arkansas. All Rights Reserved http://www.dfa.arkansas.gov/offices/procurementicontracts/Pages/TiresGoodYear.aspx 1/1 Department of Finance and Administration Bid Opportunities 1509 West 7th Street Vendor Registration Local Tax Rate Lookup Little Rock, AR 72201 Arkansas Trucking Portal Google Map Personalized License Plates Specialty License Plates Misuse of State Vehicle Reporting Contact Us Copyright © 2011 State of Arkansas. All Rights Reserved http://www.dfa.arkansas.gov/offices/procurementicontracts/Pages/TiresGoodYear.aspx 1/1 3/24/2016 L= 117-1 DFA - Tires Agencies I Online Services I State Directory Translate - A+ I A- I Text I Print tV� Home Offic_ y Businesses Citizens Government DFA Employees News & Events Offices Go Businesses a Contact i Procurement Home Home > Offices > Procurement > State Contracts Share AASIS Instructions DFA Employees Child Support WebPay Act 557 Updates Tires Bid Opportunities Accessibility I Privacy I Security I Acceptable Use Buy Wise Podcasts < Back to State Contracts Credit Cards Expiration Date Contract Tracking # Outline Agreement # Vendor Forms/Reporting 3/31/2017 SP -16-0013 Multiple Michelin Guidelines Helpful Information Buyer Co -Op Mandatory Minority Green PCS Purchasing Directory John Leverett NASPO Value Point MA211 Yes No No Service Bureau State Contracts AASIS Information State Surplus Click on Authorized Dealers (below) to determine the AASIS Contract number for each individual tire dealer. TGS Material Group # 86300 Training Vendor # 100000045 Travel Portal Vendor Information Title Posted VPR Authorized Dealers BF Goodrich Safety Recall Notice Emergency Provision Master Agreement Service Pricing Tire Pricing User Instructions Home Online Services Offices License Plate Renewal Businesses Arkansas Taxpayer Access Point Citizens Arkansas Motor Carrier System Government Income Tax Refund Inquiry DFA Employees Child Support WebPay News & Events Arkansas State Surplus Child Support Employer Portal Accessibility I Privacy I Security I Acceptable Use 07/14/2015 09/11/2012 10/27/2014 03/30/2012 03/30/2012 04/08/2015 08/17/2015 Department of Finance and Administration Bid Opportunities 1509 West 7th Street Vendor Registration Local Tax Rate Lookup Little Rock, AR 72201 Arkansas Trucking Portal Google Map Personalized License Plates Specialty License Plates Misuse of State Vehicle Reporting Contact Us Copyright © 2011 State of Arkansas. All Rights Reserved http://www.dfa.arkansas.gov/offices/procurementicontracts/Pages/Ti resM ichel i n.aspx 1/1 3/24/2016 L= 117-1 DFA - Tires Agencies I Online Services I State Directory Translate - A+ I A- I Text I Print tV� Home Offic_ y Businesses Citizens Government DFA Employees News & Events Offices Go Businesses a Contact i Procurement Home Home > Offices > Procurement > State Contracts Share AASIS Instructions DFA Employees Child Support WebPay Act 557 Updates Tires Bid Opportunities Accessibility I Privacy I Security I Acceptable Use Buy Wise Podcasts < Back to State Contracts Credit Cards Expiration Date Contract Tracking # Outline Agreement # Vendor Forms/Reporting 3/31/2017 SP -16-0014 Multiple Bridgestone Guidelines Helpful Information Buyer Co -Op Mandatory Minority Green PCS Purchasing Directory John Leverett NASPO Value Point MA210 Yes No No Service Bureau State Contracts AASIS Information State Surplus Click on Authorized Dealers (below) to determine the AASIS Contract number for each individual tire dealer. TGS Material Group # 86300 Training Vendor # 100104785 Travel Portal Vendor Information Title Posted VPR Authorized Dealers Emergency Provision Firestone Truck Tire Recall Master Agreement Service Pricing Tire Pricing User Instructions Home Online Services Offices License Plate Renewal Businesses Arkansas Taxpayer Access Point Citizens Arkansas Motor Carrier System Government Income Tax Refund Inquiry DFA Employees Child Support WebPay News & Events Arkansas State Surplus Child Support Employer Portal Accessibility I Privacy I Security I Acceptable Use 09/08/2015 10/27/2014 02/19/2016 03/30/2012 10/06/2015 03/31/2015 08/17/2015 Department of Finance and Administration Bid Opportunities 1509 West 7th Street Vendor Registration Local Tax Rate Lookup Little Rock, AR 72201 Arkansas Trucking Portal Google Map Personalized License Plates Specialty License Plates Misuse of State Vehicle Reporting Contact Us Copyright © 2011 State of Arkansas. All Rights Reserved http://www.dfa.arkansas.gov/offices/procurementicontracts/Pages/TiresBridgestone.aspx 1/1 City of Fayetteville, Arkansas 113 West Mountain Street Fayetteville, AR 72701 (479) 575-8323 Text File File Number: 2016-0180 Agenda Date: 4/19/2016 Version: 1 Status: Agenda Ready In Control: City Council Meeting File Type: Resolution Agenda Number: A. 4 ARKANSAS FLOWER AND GARDEN SHOW GRANT: A RESOLUTION TO AUTHORIZE ACCEPTANCE OF A GRANT FROM THE ARKANSAS FLOWER AND GARDEN SHOW IN THE AMOUNT OF $2,500.00 FOR THE PURCHASE OF NATIVE PLANT MATERIALS TO BE PLANTED IN A PORTION OF WILSON PARK THAT HAS BEEN CLEARED OF INVASIVE PLANTS, AND TO APPROVE A BUDGET ADJUSTMENT BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby authorizes acceptance of a grant from the Arkansas Flower and Garden Show in the amount of $2,500.00 for the purchase of native plant materials to be planted in a portion of Wilson Park that has been cleared of invasive plant species. Section 2: That the City Council of the City of Fayetteville, Arkansas hereby approves a budget adjustment, a copy of which is attached to this Resolution. City of Fayetteville, Arkansas Page 1 Printed on 4/7/2016 City of Fayetteville Staff Review Form 2016-0180 Legistar File ID 4/19/2016 City Council Meeting Date - Agenda Item Only N/A for Non -Agenda Item Kristina Jones 4/1/2016 Parks & Recreation / Parks & Recreation Department Submitted By Submitted Date Division / Department Action Recommendation: Approval of a resolution to authorize the City to accept $2,500 from the Arkansas Flower and Garden Show. Approval of a Budget Adjustment. Budget Impact: 1010.5260.5220.00 General Account Number Fund 31602.1 AF&GS Wilson Park Hillside Restoration Grant Project Number Project Title Budgeted Item? NA Current Budget Funds Obligated $ - Current Balance Does item have a cost? No Item Cost $ - Budget Adjustment Attached? Yes Budget Adjustment $ 2,500.00 Remaining Budget 2,500.00 V20140710 Previous Ordinance or Resolution # Original Contract Number: Comments: Approval Date: CITY OF Ta y i'I'l e ARKANSAS TO: Mayor and City Council THRU: Don Marr, Chief of Staff Connie Edmonston, Parks and Recreation Director Byron Humphry, Parks Maintenance Superintendent FROM: Kristina Jones, Volunteer and Community Programs Coordinator DATE: April 1, 2016 STAFF MEMO SUBJECT: Resolution to accept the `Greening of Arkansas' Grant from the Arkansas Flower and Garden Show and approval of budget adjustment. RECOMMENDATION: Parks and Recreation requests City Council approval of a resolution to authorize the City to accept $2500.00 from the Arkansas Flower and Garden Show to purchase plant material in order to replant the area of Wilson Park along Louise Avenue that has been cleared of invasive plants by goats and volunteers. BACKGROUND: In July 2015, Greedy Goats adopted and began clearing invasive plants from a hillside area along Louise Avenue in Wilson Park. Volunteers continued the effort, with plans for continued work in the area and a goal of eventual revegetation with natives. October 2015, staff applied for a grant from the Arkansas Flower and Garden Show in order to support these plans and secure funding to pay for native understory trees, shrubs and groundcover for the area. On December 5, 2015, Parks and Recreation received notification that the City had been awarded a grant in the amount of $2500.00 from the Arkansas Flower and Garden Show. Continued clearing and monitoring are to take place throughout spring and summer until October 2016, when the native plant materials will be installed. DISCUSSION: There is no required match for the grant, with a stipulation that at least 50% of the funds must be spent on horticulture. The $2500.00 will be used to purchase plant materials, as well as grass seed and coconut fiber for erosion control. BUDGET/STAFF IMPACT: There is no required match for the grant and no negative budget impact. Plants will be installed using volunteer labor, though they may require once -a -month watering by staff until established. Attachments: Award Notice Budget Adjustment Mailing Address: 113 W. Mountain Street www.fayetteville-ar.gov Fayetteville, AR 72701