HomeMy WebLinkAbout2015-07-14 - Agendas - Final CITY OF
■
T , � �Y l � AGENDA
ARKANSAS
Water, Sewer, and Solid Waste Committee
July 14, 2015
5:30 P.M.
(Or immediately following City Council Agenda Session)
City Hall - Room 326
Committee: Chairman Mark Kinion; Aldermen Sarah Marsh, Aldermen Martin Schoppmeyer,
Aldermen John LaTour
Copy to: Mayor Lioneld Jordan; Sondra Smith, Don Marr, Paul Becker, Lindsley Smith,
Jeremy Pate, Chris Brown, Lynn Hyke, Peggy Bell, CH2M HILL, Brian Pugh, Jeff
Coles, Mark Rogers
From: Tim Nyander, Utilities Director
CALL TO ORDER
ROLL CALL
APPROVAL OF MEETING AGENDA
OLD BUSINESS/UPDATES:
a. Lake Sequoyah Sediment Removal Project
The grading permit has been conditionally approved pending the successful installation of
appropriate storm water BMP's. That work has been initiated and should be complete by
the end of July. After final approval of the grading work should begin in August to prepare
the site for the first substantial sediment removal and filling of the geobags for the first
sedimentation basin berm.
b. White River Use Attainability Analysis (Minerals)
We sent a follow up letter to ADEQ on April 23, 2015, expressing our appreciation of their
staff for meeting with us to discuss the presentation of the latest work on the Use
Attainability Analysis. We have still not received a formal response from ADEQ from our
follow up letter from the March face-to-face meeting. We are continuing to collect samples
from the stream and the plant, as well as developing a plan to perform parts of the UAA
study itself if necessary, just in case the answer we do get form ADEQ is not favorable.
Mailing Address:
113 W. Mountain Street www.fayetteville-ar.gOV
Fayetteville,AR 72701
c. Ozone Disinfection System Project
Notice to proceed issued June 4, 2015. Work has started in the repurposed building.
Oxygen concentrators, ozone generators, tanks, and chillers have been delivered. The job is
approximately 5% complete and has an estimated completion date of December 23, 2015.
d. Baxter and Mount Sequoyah Water Tank Rehabilitation Improvements
This project will refurbish and repaint (interior and exterior) the 5 million gallon ground
storage water tank located on Baxter Lane East of College Street, and the 250,000 gallon
tank on Skyline Drive on Mount Sequoyah. Plans and specs have been forwarded to the
purchasing department. The plan is to advertise for bids on or around July 1, 2015 with a bid
opening planned on or around July 23, 2015. We will submit bid results to the Water&
Sewer Committee Chairman and Members via email on July 24, 2015. If approved by the
Water& Sewer Committee, the project will move forward to the August 18, 2015 City
Council Meeting. Notice to proceed should be issued around the first week of September.
The Garver Engineering Firm will present the project to the Committee. Total construction
costs are expected to be $1,670,000.
NEW BUSINESS:
a. Food Waste and Single-Stream Recycling Pilot Study Report
Following an initial evaluation of the City's existing solid waste management system and
completion of a waste composition study, Kessler Consulting, Inc. (KCI) identified waste
diversion opportunities that we believe merit further evaluation through pilot programs.
Conducting the pilot programs now, rather than waiting for completion of the Master Plan,
will provide city-specific data on which to model the potential impacts of full-scale programs
and also enable the City to start seeing tangible results. This scope of work is to assist the
City in conducting two pilots programs, one for commercial food waste and the other for
single stream recycling.
b. Discussion of a Storm Water Utility Feasibility Study
c. Bid 15-27 Construction, Electrical Busway at the Noland WWTP
d. Old Wire Rd./Mission Blvd. Water and Sewer Relocation
e. Discussion of a Proposal to Assist a Neighborhood in Building a Water Main
Extension
2
Capital Projects Update
Number Project Description Contractor Cost %Complete
$577,221 In Design
1 White River Stream bank Restoration Design WCRC ETA 2016
2 Swr Rehab-Cured in Place Pipe City Wide Insituform $330,000 40%
000
3 South Mountain Pump Station Rehab Design/Const. In-House $200, 75%
Ramsey/Overcrest Sewer Replacement $228,644
4 Design Phase McClelland Engrs 98%
Hwy 112 (Maple Street)Water and Sewer $1,299,395
5 Relocations AHTD Job 040582 Brothers Construction 98%
West Water Transmission Line Survey and $1,000,000
6 Easement Acquisitions McClelland Engrs 40%
7 Noland Ozone Equipment BluelnGreen $1,780,825 70%
Beaver Watershed $58,562
8 Cost Share for trend analysis in Beaver Lake Alliance 50%
9 Noland Transformer Repair Design (x2) Finalizing Specifications $100,000 100%
Noland VFD(4)and motor rebuild (4)for $46,470
10 aeration basin Evans Enterprises 25%
11 Noland Effluent Storage Reservoir Fence Finalizing Specifications $60,000 25%
12 Noland Ozone Construction JL Bryson $867,010 5%
13 2015 SSES RJN $1,116,351 40%
Baxter and Mt.Sequoyah Tank Painting $149,900
14 Design Garver 75%
15 1-49&Garland Relocation Design Garver $102,742.50 100%
18-inch Water Line Installation Regional $707,007.50
16 Park(Contractor Portion) Goodwin &Goodwin 90%
Hwy 45/Old Wire Road Intersection Utility $600,000
17 Relocations 0%
18 Zion Road Water/Sewer Construction $1,200,000 0%
PRESENTATIONS
Mt. Sequoyah and Baxter Tank Project
3
Recycling Pilot Study
ATTACHMENTS
Recycling Pilot Study Scope
Electrical Busway Memorandum
ADJOURN
Next Water, Sewer, Solid Waste Committee meets on
Tuesday, August 11, 2015, 5:30 p.m., room 326.
4
CITY OF
Tay44P—Vfl111e CITY COUNCIL AGENDA MEMO
KANSAS
MEETING OF AUGUST 4, 2015
TO: Mayor Jordan and City Council
THRU: Don Marr, Chief of Staff
Tim Nyander, Utilities Director
Water&Sewer Committee
FROM: Jim Beavers, P.E. Utilities Engineer
DATE: June 30, 2015
SUBJECT: Resolution approving a construction contract with Austin King, Inc., DBA King
Electrical Contractors, Inc. in the amount of$82,700.00 for Construction Bid 15-27, and
approving a construction contingency of$8,270.00 for a total of$90,970.00.
RECOMMENDATION:
The Fayetteville City Administration recommends approval of a construction contract with Austin
King, Inc., DBA King Electrical Contractors, Inc. in the amount of$82,700.00 for Construction
Bid 15-27, and approval of a 10% project contingency of$8,270.00 for a total of$90,970.00 for
the purchase and installation of electrical busways at the Paul R Noland WWTP.
BACKGROUND:
This project will replace two electrical busways used to power the Noland WWTP Effluent Pump
Station. The transformer busways are 30 years old with the East Transformer busway currently
inoperable after suffering 2014 storm damage.
DISCUSSION:
Public Bids were opened on June 24, 2015. The City received 2 bids as follows:
King Electric $82,700.00
Multi-Craft Contractors $110,550.00
CI-12M and the City Staff have reviewed the bids and recommend awarding the contract to King
Electrical Contractors, Inc. in the amount of$82,700.00 and a project contingency of$8,270.00.
BUDGET/STAFF IMPACT:
Funds are available within the Plant, Pumps and Equipment project CIP Budget.
ATTACHMENTS:
Staff Review Form
Purchase Order Request
Contract
Bid Tabulation
Certification of Funds
Mailing Address:
113 W. Mountain Street www.fayetteville-ar.gov
Fayetteville,AR 72701
City of Fayetteville, AR
Food Waste Composting and Single Stream Recycling Pilots
Scope of Work
Following an initial evaluation of the City's existing solid waste management system and completion of a
waste composition study, Kessler Consulting, Inc. (KCI) identified waste diversion opportunities that we
believe merit further evaluation through pilot programs. Conducting the pilot programs now, rather
than waiting for completion of the Master Plan,will provide city-specific data on which to model the
potential impacts of full-scale programs and also enable the City to start seeing tangible results. This
scope of work is to assist the City in conducting two pilots programs, one for commercial food waste and
the other for single stream recycling.
Scope of Services
Task 1 Food Waste Pilot
Purpose: Food waste makes up approximately 17%of commercial waste disposed,which is the
single largest component of the waste stream. The purpose of this pilot is to evaluate the
feasibility of using a Modified Static Aerated Pile (MSAP) composting system to incorporate
food waste into the City's existing yard waste composting operation, as well as to evaluate
a commercial food waste collection system.
Activities:
1. Review State requirements applicable to food waste composting pilot program.
2. Develop operations plan, implementation timeline, and other necessary documentation to
obtain ADEQ approval.
3. Provide technical assistance to City staff with collection logistics, as needed, including the
following:
■ Selection of pilot participants.
■ Estimating anticipated tonnage.
■ Selection of appropriate collection containers.
■ Development of education and outreach materials.
■ Educating pilot participants.
4. Provide technical assistance to City staff with MSAP composting logistics, as needed, including
the following:
■ Identifying site requirements, equipment, and labor needs.
■ Identifying any site preparation needs.
■ Training and technical assistance for composting operations personnel.
5. Provide inoculant for the MSAP composting.
6. Provide technical assistance to City staff with monitoring requirements, as needed, including the
following:
■ Identification of data to be collected during the pilot.
■ Training composting operations personnel regarding data collection.
kessler consulting inc.
Pilots Scope Z :nnren[.ve wai tc 5ohtin.is
City of Fayetteville,AR
Food Waste Composting and Single Stream Recycling Pilots Scope of Work
■ Guidance on compost analysis.
■ Surveying/obtaining feedback from pilot participants.
7. Analyze pilot results and evaluate estimated cost and potential implications of full-scale facility
and operations.
Deliverable: Technical memorandum summarizing results of the food waste pilot and evaluating the
potential implications of full-scale implementation.
Task 2 Single Stream Recycling Pilot
Purpose: More than 26%of residential waste and 29%of commercial waste disposed consists of
recyclable paper and containers. In addition,the City's current system of curb-sorting
recyclables is highly inefficient from a collection perspective. The need to sort recyclables
by type prior to collection has also been an impediment to expanding multi-family and
commercial recycling. The purpose of this pilot is to evaluate the potential impacts of
converting to carted single stream recycling on recycling participation,tons of materials
collected, and collection efficiency.
Activities:
1. Work with City staff to develop the overall framework and timeline for the pilot.
2. Provide technical assistance to City staff with collection logistics, as needed, including the
following:
■ Selection of pilot participants, including curbside routes, multi-family complexes, and
commercial customers.
■ Estimating anticipated tonnage.
■ Routing and collection logistics.
■ Identifying options for obtaining collection carts with RFID.
■ Identifying options for obtaining RFID readers or other monitoring devises.
■ Development of education and outreach materials.
■ Educating pilot participants.
3. Assist City staff with processing logistics, as needed, including the following:
■ Identifying processor.
■ Negotiating terms of agreement with private sector processor for term of the pilot.
■ Developing the agreed upon scope of work for inclusion in the agreement.
4. Provide technical assistance to City staff with monitoring requirements, as needed, including the
following:
■ Identifying data to be collected during the pilot.
■ Training City personnel regarding data collection.
■ Surveying/obtaining feedback from pilot participants.
5. Analyze pilot results, as well as evaluate estimated cost and potential implications of full-scale
implementation of single stream recycling.
Deliverables:
• Technical memorandum summarizing the results of the single stream recycling program and
evaluating the potential implications of full-scale implementation.
kessler consulting inc.
Pilots Scope 2 :nnren[.ve wai tc Sol;iflais
City of Fayetteville,AR
Food Waste Composting and Single Stream Recycling Pilots Scope of Work
Budget and Timeline
Because of the nature of this project and the potential variability in the level of effort required, KCI
proposes to conduct this scope of work on a time-and-materials basis for an amount not to exceed
$39,980. A budget breakdown by task is provided below. Services will be invoiced at the rates
indicated,which include all overhead and direct and indirect costs. Expenses (travel, etc.) will be billed
at cost without markup. KCI will submit monthly invoices with a written explanation of activities
completed that month.
KCI will initiate work upon notice to proceed. A proposed timeline will be developed, in conjunction
with City staff,for each pilot project.
Task 1 Task 2
HOURLY Food Waste Single TOTAL TOTAL
CATEGORY RATE Pilot Stream Pilot HOURS DOLLARS
LABOR
-Project Director $185.00 8.0 12.0 20.0 $3,700
Project MffmW $140.00 30.0 42.0 72.0 $10,080
Senior Consultant $125.00 10.0 22.0 32.0 $4,000
Consultant/Associate $95.00 56.0 76.0 132.0 $12,540
Research Anal $80.00 56.0 0.0 56.0 $4,480
Office IlYllanageriTechnicall Support $60.00 4.0 4.0 7.0 $480
S(ETOTALLABOiRHOMS 164.0 156.0 320.0
SL 3TOTALLABORDOLLARS 1 $16,970 1 $18,310 1 1 $35,280
DIRECT COSTS
TRAVEL $2,400 $1,500 $3,900
SUPPUES $800 $800
-CONTRACTED LABOR $0
SUBCONTRACTOR $0
SUBTOTAL DIRECT COST $3,200 $1,500 $4,700
70TAL PROJECT BUDGET
LABOR+DIfECTCOST $20,170 $19,810 $39,980
KCI looks forward to assisting the City in conducting the pilot projects,which will provide valuable, city-
specific information on which to base future program recommendations.
Ressler consulting inc.
Pilots Scope 3 :nnrvnt.ve wai tc 5ohtin.is