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Home My WebLink About2016-03-29 - Agendas - TentativeCity of Fayetteville, Arkansas 113 West Mountain Street Fayetteville, AR 72701 (479) 575-8323 Meeting Agenda - Tentative Agenda Tuesday, March 29, 2016 4:30 PM City Hall Room 326 City Council Agenda Session Adella Gray Ward I Sarah Marsh Ward 1 Mark Kinion Ward 2 Matthew Petty Ward 2 Justin Tennant Ward 3 Martin W. Schoppmeyer, Jr. Ward 3 John S. La Tour Ward 4 Alan Long Ward 4 ELECTED OFFICIALS: Mayor Lioneld Jordan City Attorney Kit Williams City Clerk Sondra Smith City Council Agenda Session Meeting Agenda - Tentative March 29, 2016 Agenda Call To Order Roll Call Pledge of Allegiance Mayor's Announcements, Proclamations and Recognitions City Council Meeting Presentations, Reports and Discussion Items: 1. 2016-0158 ADVERTISING AND PROMOTION COMMISSION APPOINTMENT: Attachments: Tim Freeman A&P Appointment Agenda Additions A. Consent: A. 1 2015-0644 APPROVAL OF THE MARCH 15, 2016 CITY COUNCIL MEETING MINUTES. A.2 2016-0127 BID #16-20 LIFT TRUCK SERVICE CENTER, INC.: A RESOLUTION TO AWARD BID #16-20 TO LIFT TRUCK SERVICE CENTER, INC. AND AUTHORIZE THE PURCHASE OF A 2016 NISSAN PLATINUM II SERIES FORKLIFT IN THE AMOUNT OF $44,608.00 FOR USE BY THE RECYCLING AND TRASH COLLECTION DIVISION Attachments: Bid #16-20 Lift Truck Service Center, Inc. City of Fayetteville, Arkansas Page 2 Printed on 4/7/2016 City Council Agenda Session Meeting Agenda - Tentative March 29, 2016 Agenda A.3 2016-0126 BID #16-21 PIG TRAIL HARLEY DAVIDSON: A RESOLUTION TO AWARD BID #16-21 TO PIG TRAIL HARLEY DAVIDSON OF ROGERS, ARKANSAS AND AUTHORIZE THE PURCHASE OF A 2016 HARLEY DAVIDSON FLHTP MOTORCYCLE IN THE AMOUNT OF $24,459.88 FOR USE BY THE POLICE DEPARTMENT Attachments: Bid #16-21 Pig Trail Harley Davidson A.4 2016-0128 BID #16-24 FLEET SAFETY EQUIPMENT, INC.: A RESOLUTION TO AWARD BID #16-24 AND AUTHORIZE THE PURCHASE OF UPFIT ITEMS FOR TWELVE (12) POLICE PATROL UNITS FROM FLEET SAFETY EQUIPMENT, INC. OF LITTLE ROCK IN THE AMOUNT OF $41,982.09 PLUS APPLICABLE TAXES Attachments: SRP - PD Upfit A.5 2016-0148 UNIVERSITY OF ARKANSAS COST SHARE AGREEMENT: A RESOLUTION TO APPROVE A COST SHARE AGREEMENT WITH THE UNIVERSITY OF ARKANSAS FOR A WATER MAIN UPGRADE ALONG PORTIONS OF MAPLE STREET AND OLIVER AVENUE Attachments: University of Arkansas Cost Share Agreement A.6 2016-0129 ARKANSAS FORESTRY COMMISSION GRANT: A RESOLUTION TO AUTHORIZE ACCEPTANCE OF A 50150 MATCHING GRANT FROM THE ARKANSAS FORESTRY COMMISSION IN THE AMOUNT OF $14,105.00 FOR THE PLANTING OF NATIVE SPECIES IN THE MEDIANS OF GARLAND AVENUE AND COLLEGE AVENUE, AND TO APPROVE A BUDGET ADJUSTMENT Attachments: Arkansas Forestry Commission Grant BA (Agenda Item) - UCF Median Tree Planting grant 3-11-16 (002) City of Fayetteville, Arkansas Page 3 Printed on 4/7/2016 City Council Agenda Session Meeting Agenda - Tentative March 29, 2016 Agenda A.7 2016-0132 ARKANSAS RECREATIONAL TRAILS GRANT: A RESOLUTION TO APPROVE AN AGREEMENT OF UNDERSTANDING WITH THE ARKANSAS STATE HIGHWAY AND TRANSPORTATION DEPARTMENT FOR THE ACCEPTANCE OF AN 80/20 ARKANSAS RECREATIONAL TRAILS GRANT IN THE AMOUNT OF $56,000.00 FOR THE CONSTRUCTION OF A NATURE TRAIL BOARDWALK AT LAKE FAYETTEVILLE, AND TO APPROVE A BUDGET ADJUSTMENT Attachments: Arkansas Recreational Trails Grant BA (Agenda Item) - Federal Highway Admin boardwalk grant 3-11-16 B. Unfinished Business: B. 1 2016-0057 AMEND § 72.58 OFF-STREET PARKING FACILITIES; RULES AND RATES: AN ORDINANCE TO AMEND § 72.58 OFF-STREET PARKING FACILITIES; RULES AND RATES (M) TO LIMIT THE MAYOR'S AUTHORITY TO ASSIGN ANY CITY OWNED PAID PARKING LOTS OR ON -STREET PAID PARKING SPACES WITHIN THE ENTERTAINMENT DISTRICT OR THE CLOSURE OF CITY STREETS FOR THE USE OF A PERMITTED SPECIAL EVENT TO NOT MORE THAN TWO (2) DAYS PER YEAR WITHOUT EXPRESS APPROVAL OF THE CITY COUNCIL Attachments: Amend 72.58 Off -Street Parkiniz Facilities; Rules and Rates C. New Business: C. 1 2016-0139 TREE PRESERVATION AREA MODIFICATION AT FOREST HILLS: AN ORDINANCE TO VACATE PORTIONS OF A TREE PRESERVATION AREA TO FACILITATE DEVELOPMENT, TO PRESERVE THE BEST QUALITY, MOST SIGNIFICANT TREES AND TO DEDICATE A LARGER TREE PRESERVATION AREA Attachments: Tree Preservation Area Modification at Forest Hills City of Fayetteville, Arkansas Page 4 Printed on 4/7/2016 City Council Agenda Session Meeting Agenda - Tentative March 29, 2016 Agenda C.2 2016-0146 SWEETSER CONSTRUCTION, INC.: A RESOLUTION TO AUTHORIZE A CONTRACT WITH SWEETSER CONSTRUCTION, INC. IN THE AMOUNT OF $2,537,900.00 FOR THE CONSTRUCTION OF THE RUPPLE ROAD WIDENING PROJECT FROM PERSIMMON STREET TO CONGRESSIONAL ROAD, AND TO APPROVE A PROJECT CONTINGENCY IN THE AMOUNT OF $250,000.00 Attachments: Sweetser Construction, Inc C.3 2016-0149 WALTON FAMILY FOUNDATION AGREEMENT - CATO SPRINGS TRAIL: A RESOLUTION TO EXPRESS THE CITY COUNCIL'S THANKS AND GRATITUDE TO THE WALTON FAMILY FOUNDATION FOR ITS GENEROUS $2,000,000.00 MATCHING GRANT FOR THE CONSTRUCTION OF THE CATO SPRINGS TRAIL FROM THE TOWN BRANCH TRAIL TO THE REGIONAL PARK, TO APPROVE THE GRANT AGREEMENT AND TO APPROVE A BUDGET ADJUSTMENT TO RECOGNIZE THIS $2,000,000.00 GRANT Attachments: Walton Family Foundation Agreement Cato Springs Trail BA - Walton Family Foundation Grant (Cato Springs Trail 02016.1405) C.4 2016-0130 INTERNAL AUDIT DIVISION CHARTER: AN ORDINANCE TO AMEND CHAPTER 33 OF THE FAYETTEVILLE CODE TO RENUMBER THE SECTIONS OF ARTICLE XXV AUDIT COMMITTEE AND INTERNAL AUDITOR AND RESERVE SECTIONS 33.365 THROUGH 33.369 AND 33.375 THROUGH 33.379 FOR FUTURE USE, AND TO APPROVE AN AMENDMENT TO THE INTERNAL AUDIT DIVISION CHARTER REDUCING THE NUMBER OF REQUIRED ANNUAL MEETINGS FROM FOUR TO THREE TO BE CONSISTENT WITH THE REQUIREMENTS OF THE CITY CODE Attachments: Internal Audit Division Charter City of Fayetteville, Arkansas Page 5 Printed on 4/7/2016 City Council Agenda Session Meeting Agenda - Tentative March 29, 2016 Agenda C.5 2016-0137 FAYETTEVILLE CHAMBER OF COMMERCE ECONOMIC DEVELOPMENT CONSULTING SERVICES: A RESOLUTION TO APPROVE AN EXTENSION OF UP TO THREE (3) MONTHS TO THE CONTRACT WITH THE FAYETTEVILLE CHAMBER OF COMMERCE FOR ECONOMIC DEVELOPMENT CONSULTING SERVICES IN AN AMOUNT NOT TO EXCEED $41,250.00, AND TO APPROVE A BUDGET ADJUSTMENT Attachments: Fayetteville Chamber of Commerce Economic Development Consulting Services BA ED Contract Extension C.6 2016-0144 VAC 16-5324 (NE CORNER OF DRAKE & MCCONNELL/NELMS CLIMBING GYM): AN ORDINANCE TO APPROVE VAC 16-5324 SUBMITTED BY JORGENSEN AND ASSOCIATES, INC. FOR PROPERTY LOCATED AT THE NORTHEAST CORNER OF DRAKE AND MCCONNELL TO VACATE PORTIONS OF A UTILITY EASEMENT Attachments: 16-5324 VAC 16 5324: Vacation (NE CORNER OF DRAKE & MCCONNELL/NEL] C.7 2016-0145 VAC 16-5323 (4030 N. COLLEGE AVE. WHATABURGER): AN ORDINANCE TO APPROVE VAC 16-5323 SUBMITTED BY CRAFTON TULL, INC. FOR PROPERTY LOCATED AT 4030 NORTH COLLEGE AVENUE TO VACATE A PORTION OF A UTILITY EASEMENT Attachments: 16-5323 VAC 16 5323: Vacation (4030 N. COLLEGE AVE)WHATABURGER, 135 C.8 2016-0150 VAC 16-5322 (2011 W. FOXGLOVE DR./CRAIN VOLKSWAGON): AN ORDINANCE TO APPROVE VAC 16-5322 SUBMITTED BY CRAFTON TULL, INC. FOR PROPERTY LOCATED AT 2011 WEST FOXGLOVE DRIVE TO VACATE PORTIONS OF ACCESS AND UTILITY EASEMENTS Attachments: 16-5322 VAC 16-5322: Vacation (2011 W. FOXGLOVE DR./CRAIN VOLKSWAGO] City of Fayetteville, Arkansas Page 6 Printed on 4/7/2016 City Council Agenda Session Meeting Agenda - Tentative March 29, 2016 Agenda C. 9 2016-0151 ADM 16-5340 (UDC CHAPTER 164.19 AMENDMENTS): AN ORDINANCE TO AMEND THE DEFINITION OF ACCESSORY DWELLING UNIT IN § 151.01 AND TO AMEND PORTIONS OF § 164.19 ACCESSORY DWELLING UNITS TO REMOVE LOT SIZE REQUIREMENTS, INCREASE THE ALLOWED SIZE FROM 600 SQUARE FEET TO 950 SQUARE FEET AND MAKE OTHER CHANGES Attachments: ADM 16-5340 (UDC Chapter 164.19 Amendments) C.10 2016-0125 AMEND THE RULES OF ORDER AND PROCEDURE: A RESOLUTION TO AMEND THE RULES OF ORDER AND PROCEDURE OF THE FAYETTEVILLE CITY COUNCIL A. 7. d. TO AUTHORIZE THE CITY COUNCIL TO ALLOW A REPRESENTATIVE OF THE PUBLIC OPPOSING THE ORDINANCE OR RESOLUTION TO USE AN ELECTRONIC VISUAL AID PRESENTATION ON THE ISSUE Attachments: Amend the Rules of Order and Procedure D. City Council Agenda Session Presentations: D. 1 2016-0048 AGENDA SESSION PRESENTATION - UPDATE ON CONSTRUCTION EFFORTS AT REGIONAL PARK A 2 2016-0160 TOUR OF THE RENNOVATED CITY COUNCIL CHAMBERS AND REVIEW WITH THE CITY COUNCIL THE NEW VOTE CAST SYSTEM & PRESENTATION TECHNOLOGY E. City Council Tour: F. Announcements: G. Adjournment City of Fayetteville, Arkansas Page 7 Printed on 4/7/2016 City Council Agenda Session Meeting Agenda - Tentative March 29, 2016 Agenda NOTICE TO MEMBERS OF THE AUDIENCE All interested persons may address the City Council on agenda items of New and Old Business. Please wait for the Mayor to request public comment and then come to the podium, give your name, address, and comments about the agenda item. Please address only the Mayor. Questions are usually answered by the Mayor, Aldermen or Staff after the public comment period is over. Please keep your comments brief and respectful. Each person is only allowed one turn at the microphone for discussion of an agenda item. All cell phones must be silenced and may not be used within the City Council Chambers. Below is a portion of the Rules of Order and Procedure of the Fayetteville City Council pertaining to City Council meetings: Agenda additions: A new item which is requested to be added to the agenda at a City Council meeting should only be considered if it requires immediate City Council consideration and if the normal agenda setting process is not practical. The City Council may only place such new item on the City Council meeting's agenda by suspending the rules by two-thirds vote. Such agenda addition shall be heard prior to the Consent Agenda. Consent Agenda: Consent Agenda items shall be read by the Mayor and voted upon as a group without discussion by the City Council. If an Alderman wishes to comment upon or discuss a Consent Agenda item, that item shall be removed and considered immediately after the Consent Agenda has been voted upon. Old business and new business. Presentations by staff and applicants. Agenda items shall be introduced by the Mayor and, if an ordinance, read by the City Attorney. City staff shall then present a report. An agenda applicant (city contractor, rezoning or development applicant, etc.) may present its proposal only during this presentation period, but may be recalled by an alderman later to answer questions. Staff and applicants may use electronic visual aids in a City Council meeting as part of their presentation. Public comments. Public comment shall be allowed for all members of the audience on all items of old and new business and subjects of public hearings. No electronic visual aid presentations shall be allowed, but the public may submit photos, petitions, etc. to be distributed to the City Council. If a member of the public wishes for the City Clerk to distribute materials to the City Council before its meeting, such materials should be supplied to the City Clerk office no later than 9:00 a.m. on the day of the City Council meeting. Any member of the public shall first state his or her name and address, followed by a concise statement of the person's position on the question under discussion. Repetitive comments should be avoided; this applies to comments made previously either to the City Council or to the Planning Commission when those Planning Commission minutes have been provided to the Aldermen. All remarks shall be addressed to the Mayor or the City Council as a whole and not to any particular member of the City Council. No person other than the Aldermen and the person having the floor shall be permitted to enter into any discussions without permission of the Mayor. No questions shall be directed to an Alderman or city staff member except through the Mayor. City of Fayetteville, Arkansas Page 8 Printed on 4/7/2016 City Council Agenda Session Meeting Agenda - Tentative March 29, 2016 Agenda Courtesy and respect. All members of the public, all city staff and elected officials shall accord the utmost courtesy and respect to each other at all times. All shall refrain from rude or derogatory remarks, reflections as to integrity, abusive comments and statements about motives or personalities. Any member of the public who violates these standards shall be ruled out of order by the Mayor, must immediately cease speaking and shall leave the podium. Interpreters or TDD for hearing impaired are available for all City Council meetings, a 72 hour advance notice is required. For further information or to request an interpreter, please call 479-575-8330. A copy of the complete City Council agenda is available at www.fayetteville-ar.gov or in the office of the City Clerk, 113 W. Mountain, Fayetteville, Arkansas. City of Fayetteville, Arkansas Page 9 Printed on 4/7/2016 City of Fayetteville, Arkansas Text File File Number: 2016-0158 Agenda Date: 4/5/2016 Version: 1 In Control: City Council Meeting Agenda Number: 1 ADVERTISING AND PROMOTION COMMISSION APPOINTMENT: 113 West Mountain Street Fayetteville, AR 72701 (479) 575-8323 Status: Agenda Ready File Type: Report City of Fayetteville, Arkansas Page 1 Printed on 417/2016 March 22, 2016 ADVERTISING & PROMOTION COMMISSION TO: Fayetteville City Clerk Fayetteville Advertising and Promotion Commission 21 S. Block Ave. Fayetteville, Arkansas 72701 From: Kym Hughes Executive Director, Fayetteville Advertising & Promotion Commission RE: Vacancy on the Advertising and Promotion Commission for 4 year term expiring March 31, 2016 The Fayetteville Advertising & Promotion Commission during their March 21, 2016 regular meeting voted to re -elect Tim Freeman, to fill the open industry position seat on the A & P Commission. Mr. Freeman is a resident of Fayetteville and a registered voter. The Commission asks for the approval of the City Council per state statute as follows: 26-75-605. Advertising and promotion commissions (2) (d) Whether resulting from expiration of a regular term or otherwise, a vacancy on the commission in any of the four (4) tourism industry positions provided for in subdivision (a)(1) of this section or in the at -large position provided for in subdivision (a)(3) of this section shall be filled by appointment made by the remaining members of the commission, with the approval of the governing body of city. City of Fayetteville, Arkansas Text File File Number: 2015-0644 Agenda Date: 4/5/2016 Version: 1 In Control: City Council Meeting Agenda Number: A. 1 APPROVAL OF THE MARCH 15, 2016 CITY COUNCIL MEETING MINUTES. 113 West Mountain Street Fayetteville, AR 72701 (479) 575-8323 Status: Passed File Type: Resolution City of Fayetteville, Arkansas Page 1 Printed on 417/2016 City of Fayetteville, Arkansas 113 West Mountain Street Fayetteville, AR 72701 (479) 575-8323 Text File File Number: 2016-0127 Agenda Date: 4/5/2016 Version: 1 Status: Passed In Control: City Council Meeting File Type: Resolution Agenda Number: A. 2 BID #16-20 LIFT TRUCK SERVICE CENTER, INC.: A RESOLUTION TO AWARD BID #16-20 TO LIFT TRUCK SERVICE CENTER, INC. AND AUTHORIZE THE PURCHASE OF A 2016 NISSAN PLATINUM II SERIES FORKLIFT IN THE AMOUNT OF $44,608.00 FOR USE BY THE RECYCLING AND TRASH COLLECTION DIVISION BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby awards Bid # 16-20 to Lift Truck Service Center, Inc. and authorizes the purchase of a 2016 Nissan Platinum II Series Forklift in the amount of $44,608.00 for use by the Recycling and Trash Collection Division. City of Fayetteville, Arkansas Page 1 Printed on 4/7/2016 City of Fayetteville Staff Review Form 2016-0127 Legistar File ID 4/5/2016 City Council Meeting Date - Agenda Item Only N/A for Non -Agenda Item / Jesse Beeks/Sara Glenn 3/9/2016 Fleet Operations Transportation Services Department Submitted By Submitted Date Division / Department Action Recommendation: A resolution to authorize the purchase of one 2016 Nissan Forklift, Platinum II Series available through Lift Truck Service Center of Springdale, AR for the amount of $44,608.00, the lowest price from bid 16-20. Budget Impact: 9700.1920.5802.00 Account Number 02080.2015 Shop Fund Fund Other Equipment Project Number Project Title Budgeted Item? Yes Current Budget $ 189,800.15 Funds Obligated $ - Current Balance $ 189,800.15 Does item have a cost? Yes Item Cost $ 44,608.00 Budget Adjustment Attached? No Budget Adjustment Remaining Budget 145,192.15 V20140710 Previous Ordinance or Resolution # Original Contract Number: Comments: Approval Date: CITY OF %! I -le Tay • ARKANSAS MEETING OF APRIL 5, 2016 TO: Mayor and City Council CITY COUNCIL AGENDA MEMO THRU: Terry Gulley, Director of Transportation FROM: Jesse Beeks, Fleet Operations Superintendent DATE: March 9, 2016 SUBJECT: Purchase of one forklift for Recycling and Trash Collection RECOMMENDATION: That City Council approve the purchase of one 2016 Nissan Forklift, Platinum II Series available through Lift Truck Service Center of Springdale, AR for the amount of $44,608.00, the lowest price from bid 16-20. BACKGROUND: 9058 is a 2005 Nissan Forklift and used in the MURF on a daily bases. It has 3,280 hours. The bale clamp that is attached to the front is 20 years old and has considerable wear. This is the only machine with the capabilities that RTC needs. Fleet would like to replace the Forklift and bale clamp together, to have a more reliable piece of equipment. DISCUSSION: Fleet recommends the purchase of one 2016 Nissan Forklift, Platinum II Series available through Lift Truck Service Center of Springdale, AR for the amount of $44,608.00, the lowest price from bid 16-20. BUDGET/STAFF IMPACT: Sufficient funds have been budgeted and collected for this purchase. This purchase was approved by the Equipment Committee on March 8, 2016. Attachments: PO — Purchase Requisition Mailing Address: 113 W. Mountain Street www.fayetteville-ar.gov Fayetteville, AR 72701 Vendor Address: City: City of Fayetteville - Purchase Order Request (PO) (Not a Purchase Order) All PO Requests shall be scanned to the Purchasing e-mail: Purchasing@fayetteville-ar.gov. Purchase shall not be made until an actual PO has been issued. 10657 Vendor Name: Lift Truck Service Cente Sara Glenn Item Description Qua 1 2016 Nissan Forklift, Platinum II Series 1 2 To be Unit 9220, Fixed Asset 709220 3 Off of Bid 16-20 4 5 6 7 8 9 10 Shipping/Handling Financial Officer: Ich Manager:_ State: Unit of Issue Unit Cost Extended Cost ea 44,608.00 $44,608.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 Lot $0.00 Department Director: Budget Director: _ Utilities Manager:_ 3/9/2016 P.O Number: r ❑YES LINO - 2016-0127 3 Point: Taxable D5 Eh Expected Delivery Date: Code: Ship to code: 50 Quotes Attached DYES I]NO Requester's Employee #: 3912 Extension: 3485 Account Number Project.Sub# Inventory # Fixed Asset # 9700.1920.5802.00 02080.2015 9220 709220 Subtotal Tax: Total: Purchasing Manager: IT Director: Other: $44,608.00 $0.00 $44,608.00 CITY OF Ta e� e ARKANSAS DESCRIPTION QTY Bid 16-20, Forklift Truck - Re -Bid BIDDER Bid: 16-20 2/10/2016 2:00 PM City of Fayetteville LP Gas Powered, 8000 pound capacity $ 43,444.13 $ 29,728.00 $ 32,825.00 forklift truck 1 Mfg/Model Bid Hyster/580FT NiSSan/UniCarrier/CF80LP UniCat iers(Nissan)/CF80LP Bale clamp attachment installed complete $ 16,331.47 $ 14,880.00 $ 14,665.00 on item 1 1 Mfg/Model Bid Cascade150D-BCR-74B Cascade150D-BCR-748 Rightline/RB50C-054D TOTAL BASE BID $ 59,775.60 $ 44,608.00 $ 47,490.00 —UPS delivery shown as 1:26 PM on 2/10/16 *NOTICE: Bid award is contingent upon vendor meeting minimum specifications and formal authorization by City officials. CERTIFIED: �1 Rennie, Purchasing Manager Witness Date City of Fayetteville, Arkansas 113 West Mountain Street Fayetteville, AR 72701 (479) 575-8323 Text File File Number: 2016-0126 Agenda Date: 4/5/2016 Version: 1 Status: Passed In Control: City Council Meeting File Type: Resolution Agenda Number: A. 3 BID #16-21 PIG TRAIL HARLEY DAVIDSON: A RESOLUTION TO AWARD BID #16-21 TO PIG TRAIL HARLEY DAVIDSON OF ROGERS, ARKANSAS AND AUTHORIZE THE PURCHASE OF A 2016 HARLEY DAVIDSON FLHTP MOTORCYCLE IN THE AMOUNT OF $24,459.88 FOR USE BY THE POLICE DEPARTMENT BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby awards Bid #16-21 to Pig Trail Harley Davidson of Rogers, Arkansas and authorizes the purchase of a Harley Davidson FHLTP motorcycle in the amount of $24,459.88 for use by the Police Department. City of Fayetteville, Arkansas Page 1 Printed on 4/7/2016 City of Fayetteville Staff Review Form 2016-0126 Legistar File ID 4/5/2016 City Council Meeting Date - Agenda Item Only N/A for Non -Agenda Item / Jesse Beeks/Sara Glenn 3/9/2016 Fleet Operations Transportation Services Department Submitted By Submitted Date Division / Department Action Recommendation: A resolution to authorize the purchase of one 2016 Harley Davidson FLHTP Motorcycle available through Pig Trail Harley Davidson of Rogers, AR for the amount of $24,459.88, the lowest price from bid 16-21. Budget Impact: 9700.1920.5802.00 Account Number 02081.2016 Shop Fund Fund Police/Passenger Project Number Project Title Budgeted Item? Yes Current Budget $ 367,576.65 Funds Obligated $ - Current Balance $ 367,576.65 Does item have a cost? Yes Item Cost $ 24,459.88 Budget Adjustment Attached? No Budget Adjustment Remaining Budget V20140710 Previous Ordinance or Resolution # Original Contract Number: Comments: Approval Date: CITY OF %! I -le Tay • ARKANSAS MEETING OF APRIL 5, 2016 TO: Mayor and City Council CITY COUNCIL AGENDA MEMO THRU: Terry Gulley, Director of Transportation FROM: Jesse Beeks, Fleet Operations Superintendent DATE: March 9, 2016 SUBJECT: Purchase of one motorcycle for Police RECOMMENDATION: That City Council approve the purchase of one 2016 Harley Davidson FLHTP Motorcycle available through Pig Trail Harley Davidson of Rogers, AR for the amount of $24,459.88, the lowest price from bid 16-21. BACKGROUND: The Police Department will be hiring an additional motorcycle officer in 2016, this expansion unit will be for that officer. This was approved with the 2016 budget to go along with the added personnel. DISCUSSION: Fleet recommends the purchase of one 2016 Harley Davidson FLHTP Motorcycle available through Pig Trail Harley Davidson of Rogers, AR for the amount of $24,459.88, the lowest price from bid 16-21 BUDGET/STAFF IMPACT: Sufficient funds were budgeted for this purchase. This purchase was approved by the Equipment Committee on March 8, 2016. Attachments: PO — Purchase Requisition Mailing Address: 113 W. Mountain Street www.fayetteville-ar.gov Fayetteville, AR 72701