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2015-05-18 - Agendas - Final
AGENDA ADVERTISING AND PROMOTION COMMISSION May 18, 2015 1:00 P.M. Fayetteville Town Center Prior to the regularly scheduled monthly A&P Commission meeting, the Commission will discuss and award Spring Grant Funding at 1pm. The meeting will be at the Fayetteville Town Center located at 15 West Mountain Street, Fayetteville, Arkansas. I. Call to Order—Ching Mong II. Spring Funding Requests—Commission Discussion and Award Support III. Reports A. Approval of the Minutes—April 2015 B. Financial Report 1. HMR Revenues—Kym Hughes 2. Financial Statements— Sally Fisher 3. Delinquent tax collection efforts—Kit Williams C. Department Reports 1. Town Center—Sandra Bennett 2. Visitor Bureau—Kym Hughes 3. Clinton House Museum—Kym Hughes D. Agency Report—Mike Sells IV. Old Business A. Evaluation of the Executive Director V. New Business A. D&O Liability Insurance VI. Adjourn 2015 EVENTS- Requests in April 2015 Funding Request Date of Event Exp.Attendance Amt of Request Prior awards Total Years Funding Total Funded 7 hills homeless center 10/10/2015 300-400 3,500 Artists Laboratory Theatre May 1- Dec 31, 2015 12,210 10,650 6,500 2 Artosphere June 15-28, 2015 50,000 15,000 15,000 1 Banded Suffering 10/17/2015 200-300 6,000 Celebrate the Buffalo 9/26/2015 300 10,000 Fayetteville Bulldog Basketball Classic 12/15/2015 700- 1000 10,000 6,250 1 Hooten Publishing Football Classic 9/1/2015 4,000 8,000 29,500 5 Jason Jones Mural Permanent Long Term 30,000 Last Night Fayetteville 12/31/2015 2,200 16,000 45,500 4 Last Saturday Variety Show Sat Jan - Nov 2015 1,200 5,000 LifeSource International 4/28/2015 550 11,000 Lights of the Ozarks Nov 20- Dec 31, 2015 300,000 15,000 155,000 7 Northwest Arkansas Hispanic Heritage Festival Oct 10- 11, 2015 7,000 10,000 5,000 1 NWA Tech Fest, Inc 10/9/2015 400 6,500 1,700 1 Octoberfest 2015 10/18/2015 2,500 11,400 2,500 1 Outback in the Ozarks Oct 9-10, 2015 600 7,350 Seedling Offshoot Film Festival Sept 10-12, 2015 1,500 13,100 10,000 3 Square to Square 9/12/2015 400 1,000 The Community/Banff Mountain Film Festival Sept 17- 18, 2015 700 3,350 1,000 1 The Little Craft Show Dec 4-5, 2015 10,000 22,500 5200 2 Theatre Squared Gala Nov-15 400 5,000 125,000 9 Tri-State Volleyball Challenge 9/12/2015 1,000 3,000 9,000 3 223,350 Advertising and Promotion Commission Regular Meeting April 20, 2015 Commissioners Present: Ching Mong, Matt Behrend, Tim Freeman, Bobby Ferrell, Adella Gray, Matthew Petty, and Hannah Withers Staff Present: Kym Hughes, Sally, Fisher, Sandra Bennett, Hazel Hernandez Call To Order Ching Mong called the regular monthly meeting of the Fayetteville Advertising and Promotion Commission to order on April loth at 1:40 p.m. Budget Adjustment Hughes reviewed the budget to reflect the increase in revenue, which accurately reflects the bond payment in order to clarify available grant funding allocations. A motion to approve the budget adjustment was made by Mong, seconded by Hannah Withers, motion carried. Approval of Minutes Bobby Ferrell made a motion to approve the March 2015 minutes and the motion was seconded by Withers. Motion carried. Financial Reports Kym Hughes reported that the HMR tax for March was $233237 up more than 9% from March 2014. Sally Fisher reviewed the financials for the Commission. Discussion about depreciation totals and fixed assets and bringing them closer to actuals was reviewed. Withers moved to approve the financials, Adella Gray seconded, the motion carried. Delinquent Tax Collections Kit Williams, City Attorney stated that the City Prosecutor reported 37 open Hotel, Motel and Restaurant overdue tax collection cases. More than 1/3 had a zero balance for March 2015, and $10,00o in overdue HMR taxes were collected in March. More than $14,000 in overdue HMR taxes were collected for the quarter. Department Reports 1. Town Center Sandra Bennett reported that Sales completed events were up 34% for the year, collections are up 4% and executed contracts are up 6.7%. The Town Center collected $3,00o above their quarterly collection goal. The plaque to honor Marilyn Heifner has been installed in the lobby and the Commission will hold a ceremony at an upcoming meeting. There was new discussion about the repairs and quotes for the Town Center front steps and Bennett will bring the quote to repair the entire plaza and steps in phases to the May A&P meeting. 2. CVB Hughes reviewed the sports and group tour completions. Five million dollars in economic impact is estimated for those events. There was a variety of sports and group tour definite bookings in the month of March. 3. Clinton House Museum The Museum received $221 in admission for the month of March, with group and gift shop sales, their total income for the month was $1,659• 4. Agency Report Drew Finkbeiner reviewed recent the video shoot and the progress of the video spots that they are working on, the :30 second spot should be ready in early June. Hazel Hernandez gave a report of the success she and Jessi Leonard had at the Memphis Brew Fest promoting the Ale Trail and the interest in the Ale Trail Passport. Mike Sells of the Sells Agency reviewed the request for Insider Guides and the success of the paid SEO and its effect on our web traffic. Old Business No business to report. New Business Vince Chadick will keep the employee reviews of the Executive Director on file at his office for each Commissioner to review at their leisure prior to the May A&P meeting. There being no further business, the meeting adjourned at 2:47pm. Respectfully submitted, Kym Hughes Executive Director, Fayetteville A& P Commission Advertising and Promotion Commission For month of April 2015 Current Year HMR Collected (2120.0912.4101.00) $ 257,491.18 Prior Year Collected (2120.0912.4101.01) $ 815.60 First Security Investment Interest Revenue (2120.0912.4708.00) $ 1,039.85 Total Revenues $ 259,346.63 Annual Bond Audit Expense (2120.9120.7602.60) $ - Collection Expense (2120.9120.5333.00) $ (5,166.14) Bank of OK Quarterly Fee (2120.9120.5712.00) $ - Town Center Bond Payment (2120.9120.5739.00) $ (62,212.98) 2013 Property Taxes on Town Center (2120.9120.5712.00) $ - Total Expenses $ (67,379.12) Total Check to A&P $ 191,967.51 This report represents HMR collections through the end of the month. These figures may include past due amounts. City of Fayetteville, Arkansas Monthly HMR Tax Collections 2010-2014 2012 2013 2013 2014 2014 2015 2015 Total Total Change Over Total Change Over Total Change Over HMR Taxes HMR Taxes Prior Year HMR Taxes Prior Year HMR Taxes Prior Year January $205,939 211,138 2.52% 202,477 -4.10% 236,849 16.98% February $178,289 187,562 5.20% 203,022 8.24% 219,436 8.09% March $201,015 213,526 6.22% 213,212 -0.15% 233,277 9.41% April $217,840 228,865 5.06% 230,939 0.91% 258,037 19.41% May $203,966 228,289 11.93% 236,098 3.42% June $222,062 218,829 -1.46% 243,770 11.40% July $214,750 227,971 6.16% 230,624 1.16% August $202,624 206,873 2.10% 215,802 4.32% September $215,653 226,103 4.85% 233,695 3.36% October $241,017 243,129 0.88% 258,857 6.47% November $210,335 231,456 10.04% 252,717 9.19% December $208,518 210,064 0.74% 236,549 12.61% Total $ $2,522,008 $2,633,805 4.43% $ 2,757,761 4.71% $947,599 \filename Fayetteville A&P Commission Balance Sheet As of April 30, 2015 ASSETS Current Assets Bank Accounts 09500 Cash 10000 CVB Cash in Register 100.00 10050 TC Cash on Hand 200.00 10100 CHM Cash In Register 100.00 10200 Arvest A&P General#4856 828.50 10300 1st Security A&P#8714 208,393.59 10400 1st Security Fayetteville TC 211,929.37 10500 1st Security Clinton House 9,536.42 10600 1st Security CVB#8730 84,383.54 10700 Arvest Payroll Account#4636 37,524.09 Total 09500 Cash 552,995.51 Total Bank Accounts 552,995.51 Accounts Receivable 11000 Accounts Receivable 8,984.65 Total Accounts Receivable 8,984.65 Other current assets 11400 Due From Other Funds 12,291.19 11500 Prepaid Expenses 12,901.54 12100 Inventory Asset 8,257.15 13000 Investments 1,840,653.12 13100 Investment Adj.to Market (2,640.33) Total 13000 Investments 1,838,012.79 Total Other current assets 1,871,462.67 Total Current Assets 2,433,442.83 Other Assets 14500 Capital Assets 15000 Furniture and Fixtures 34,550.01 15100 Equipment 199,231.61 15500 CVB Building 930,569.02 15510 CVB Land 198,621.00 15600 Building Additions 523,206.15 16600 Construction in Progress 9,373.80 17300 Accumulated Depreciation (527,525.00) Total 14500 Capital Assets 1,368,026.59 Total Other Assets 1,368,026.59 TOTAL ASSETS 3,801,469.42 Fayetteville A&P Commission Balance Sheet As of April 30, 2014 LIABILITIES AND EQUITY Liabilities Current Liabilities Accounts Payable 20000 Accounts Payable 4,558.56 Total Accounts Payable 4,558.56 Other Current Liabilities 23002 Colonial Life&Acc Ins. Payable 135.66 24000 Payroll Liabilities 4,938.49 24500 Due to Other Funds 5,166.14 24600 Due to Town Center 11,129.85 24750 Unearned A&P Revenue 1,200.00 24900 Unearned Revenue 2015 73,851.14 Total Other Current Liabilities 96,421.28 Total Current Liabilities 100,979.84 Total Liabilities 100,979.84 Equity 39005 Fund Balance 3,543,374.58 Net Revenue 157,115.00 Total Equity 3,700,489.58 TOTAL LIABILITIES AND EQUITY 3,801,469.42 Modified Accrual Fayetteville A P Commission Statement of Budget, Revenue and Expense April YTD 2015 CONSOLIDATED A& P COMMISSION 2015 April Year to Date 2014 2015 Balance Monthly Monthly 2014 Annual Budget Accum Budget Actual YTD Actual of Budget Budget Actual Month Revenue 40000 Hotel,Motel,Restaurant Taxes 2,775,419 875,443 927,618 585,282 1,847,801 237,867 257,491 0 40200 PY Hotel,Motel,Restaurant Tax 0 0 20,251 33,429 -20,251 0 816 0 40600 Rental Income 427,061 135,255 154,091 118,467 272,970 64,880 51,256 44,962 40601-Incidentals 43,770 12,875 15,773 21,871 27,997 5,172 4,622 3,735 40602-Alcohol Sales 33,663 11,019 17,857 0 15,806 10,611 14,530 0 40603-Incidentals Tax 4,208 1,255 0 0 4,208 504 0 40700 1st Thursday Income 20,000 4,000 1,611 9,404 18,389 2,000 690 4,734 40800 Other Income 200 50 2,065 3,530 -1,865 0 251 1,987 40900-Roots Festival 0 0 0 0 0 0 0 0 41000 Parking Revenue 16,936 1,689 6,726 1,689 10,210 0 3,400 0 41001 Parking Lease 12,831 5,072 9,622 5,072 3,209 250 4,648 250 41200 Gift Shop Sales 6,150 1,850 1,588 1,763 4,562 1,000 491 987 41300 Visitor Store 32,000 6,200 6,082 5,923 25,918 1,500 2,268 1,445 41400 Partership Income 4,000 4,000 600 0 3,400 0 300 0 41600 Admission Revenue 13,150 3,600 3,807 3,299 9,343 1,300 1,784 1,209 41700 Health Reimbursement 725 725 1,389 2,842 -664 0 0 711 42000 Special Projects 12,592 2,852 175 -1,225 12,417 200 175 276 42600 Interest Income Investments 11,850 3,960 4,656 2,286 7,194 990 1,040 0 42800 Interest Income Checking 3,044 1,042 787 1,237 2,257 282 214 330 42900 Visitor Guide Ad Income 30,000 10,000 0 18,381 18,381 10,000 0 3,861 43200 LOTO Income 18,600 0 0 0 18,600 0 0 0 98000 Transfer In 599,028 333,082 160,000 15,000 439,028 0 0 0 Total Revenue 4,065,227 1,413,969 1,334,700 828,250 2,718,908 336,556 343,975 64,487 Expenditures 60400 Bank Service Charges 0 0 0 0 0 0 0 0 61000 Signage-Tourism 10,400 2,500 1,707 1,537 8,693 500 1,065 604 61500 Credit Card Discounts 9,154 2,166 2,782 1,730 6,372 467 889 397 62500 Advertising&Marketing 526,000 190,000 94,083 174,982 431,917 55,000 6,190 91,123 62600 Brochures 150,000 20,000 10,572 18,625 139,428 0 164 0 Page 1 of 15 Modified Accrual Fayetteville A P Commission Statement of Budget, Revenue and Expense April YTD 2015 CONSOLIDATED A& P COMMISSION 2015 April Year to Date 2014 2015 Balance Monthly Monthly 2014 Annual Budget Accum Budget Actual YTD Actual of Budget Budget Actual Month Expenditures(cont.) 62700 Website Update 12,000 4,000 2,000 1,500 10,000 1,000 500 500 63000 Accounting&Legal Fees 6,000 2,000 0 0 6,000 500 0 0 63100 Audit Expense 11,000 0 0 8,400 11,000 0 0 8,400 64000 Office Expense 18,850 5,600 5,431 4,236 13,419 1,400 1,898 763 64100 Visitor Store Expense 18,000 6,000 2,937 3,040 15,063 1,500 470 980 64150-Clinton House Gift Shop 5,000 1,000 2,076 379 2,924 0 1,734 264 64200 Marketing Expense 0 0 0 0 0 0 0 0 64500 Insurance-Building&Workers Comp 13,000 0 0 0 13,000 0 0 0 65000 Insurance&Health Benefits 122,717 40,890 37,232 29,992 85,485 10,042 7,032 7,385 65500 Simple IRA Match 21,523 6,960 4,652 4,149 16,871 1,727 1,003 1,037 66000 Car Allowance 3,750 1,350 1,650 1,200 2,100 300 300 300 66500 Telephone Expense/Internet 17,604 5,473 5,899 4,969 11,705 1,405 2,097 1,444 67000 Postage&Shipping Expense 23,260 7,100 3,328 11,848 19,932 2,000 1,180 8,029 67100 Tracking Software 24,100 19,900 4,343 4,672 19,757 4,800 1,296 4,672 68100•Rent 12,000 12,000 12,000 12,000 0 0 0 0 68400•Maintenance/Lawn 10,500 3,000 39 0 10,461 0 39 0 68500•Repairs&Maintenance Expense 162,350 52,700 40,807 33,497 121,543 12,250 20,103 6,902 68600•Peace Fountain Maintenance 7,500 2,500 0 554 7,500 625 0 180 68700•Linens 28,524 9,508 8,720 10,353 19,804 2,377 2,257 5,682 69500•Publication&Dues 15,395 12,395 12,239 11,833 3,156 500 1,190 219 70000•Travel/Training Expense 69,901 26,768 25,124 27,592 44,777 5,192 2,327 2,925 70500•Taxes&Licenses 7,385 1,918 2,044 3,043 5,341 683 967 1,475 71000•Collections Expense 53,430 16,992 18,957 12,374 34,473 4,618 5,166 0 71500-Interest Expense 0 0 0 0 0 0 0 0 72000•Payroll Tax Expense 57,669 19,710 17,030 15,543 40,639 4,597 3,634 3,738 73000•Convention Development 58,900 19,632 26,594 16,147 32,306 4,908 1,112 10,414 76500•Contract Labor 48,800 15,864 19,186 15,391 29,615 3,916 5,963 6,589 77500•Salaries Expense 659,610 217,753 201,679 178,907 457,931 51,476 45,056 44,927 77600-Relocation Expense 5,000 5,000 5,000 0 0 0 0 0 Page 2 of 15 Modified Accrual Fayetteville A P Commission Statement of Budget, Revenue and Expense April YTD 2015 CONSOLIDATED A& P COMMISSION 2015 April Year to Date 2014 2015 Balance Monthly Monthly 2014 Annual Budget Accum Budget Actual YTD Actual of Budget Budget Actual Month Expenditures(cont.) 78000 Electric Utilities 77,906 24,290 19,744 20,129 58,162 5,262 4,299 5,242 78100 Gas Utility 13,401 8,040 9,934 6,440 3,467 3,177 1,051 3,173 78200 Water Utilitiy 10,366 2,708 2,699 2,687 7,667 722 728 715 78500 Security 2,700 900 928 718 1,772 225 262 142 78600 Airport Advertising 9,000 4,500 2,625 4,500 6,375 2,250 1,500 2,250 78700 Minor Equipment 108,000 63,000 76,552 13,328 31,448 20,500 573 3,308 78800 Airport Info Booth 4,800 2,400 1,200 1,200 3,600 1,200 0 0 94300 LOTO Special Project 10,000 0 65 0 9,935 0 0 0 95010 1st Thursday 21,000 3,000 5,603 11,229 15,397 3,000 4,353 6,579 95020-Roots Festival 0 0 0 0 0 0 0 0 95000•Misc.Special Projects-Other 267,148 257,408 44,582 97,778 222,566 200 17,064 20,900 95026-Incidental Expenses 0 0 4,818 0 -4,818 0 0 0 95027-Alcohol Purchases 0 0 10,819 0 -10,819 0 7,854 0 96500•Special Funding 0 0 0 0 0 0 0 0 97000 Bond Payments-Town Center 746,556 248,852 248,852 167,405 497,704 62,213 62,213 0 97100 Trustee Expense 6,000 3,000 0 1,125 6,000 1,500 0 0 99000 Transfer Out 599,028 500,000 160,000 15,000 439,028 250,000 0 0 Total Expenditures 4,065,227 1,848,777 1,156,529 950,028 2,908,698 522,032 213,528 251,257 Excess of Revenues Over/(Under)Expenditures 0 -434,808 178,170 -121,779 -189,790 -185,476 130,447 -186,770 72500•Depreciation Expense 0 0 21,055 0 -21,055 0 4,053 0 Revised Excess of Revenues Over/(Under) Expenditures 0 -434,808 157,115 -121,779 -210,845 -185,476 126,394 -186,770 Page 3 of 15 Modified Accrual Fayetteville A P Commission Statement of Budget, Revenue and Expense April YTD 2015 FAYETTEVILLE A&P 2015 April Year to Date 2014 2015 Balance Monthly Monthly 2014 Annual Budget Accum Budget Actual YTD Actual of Budget Budget Actual Month Revenue 40000 Hotel,Motel,Restaurant Taxes 2,775,419 875,443 927,618 585,282 1,847,801 237,867 257,491 0 40200 PY Hotel,Motel,Restaurant Tax 0 0 20,251 33,429 -20,251 0 816 0 40600 Rental Income 0 0 0 0 0 0 0 0 40601-Incidentals 0 0 0 0 0 0 0 0 40602-Alcohol Sales 0 0 0 0 0 0 0 0 40603-Incidentals Tax 0 0 0 0 0 0 0 0 40700 1st Thursday Income 0 0 0 0 0 0 0 0 40800 Other Income 0 0 360 1,687 -360 0 0 1,687 40900-Roots Festival 0 0 0 0 0 0 0 0 41000 Parking Revenue 0 0 0 0 0 0 0 0 41001 Parking Lease 0 0 0 0 0 0 0 0 41200 Gift Shop Sales 0 0 0 0 0 0 0 0 41300 Visitor Store 0 0 0 0 0 0 0 0 41400 Partership Income 0 0 0 0 0 0 0 0 41600 Admission Revenue 0 0 0 0 0 0 0 0 41700 Health Reimbursement 725 725 1,389 2,842 -664 0 0 711 42000 Special Projects 0 0 0 0 0 0 0 0 42600 Interest Income Investments 11,850 3,960 4,656 2,286 7,194 990 1,040 0 42800 Interest Income Checking 2,000 664 347 885 1,653 166 85 227 42900 Visitor Guide Ad Income 30,000 10,000 0 18,381 18,381 10,000 0 3,861 43200 LOTO Income 10,000 0 0 0 10,000 0 0 0 98000 Transfer In 0 0 0 0 0 0 0 0 Total Revenue 2,829,994 890,792 954,622 644,791 1,863,753 249,023 259,432 6,485 Expenditures 60400 Bank Service Charges 0 0 0 0 0 0 0 0 61000 Signage-Tourism 10,400 2,500 1,641 1,537 8,759 500 999 604 61500 Credit Card Discounts 0 0 0 0 0 0 0 0 62500 Advertising&Marketing 525,000 190,000 93,782 174,782 431,218 55,000 6,190 91,033 62600 Brochures 150,000 20,000 10,572 18,625 139,428 0 164 0 Page 4 of 15 Modified Accrual Fayetteville A P Commission Statement of Budget, Revenue and Expense April YTD 2015 FAYETTEVILLE A&P 2015 April Year to Date 2014 2015 Balance Monthly Monthly 2014 Annual Budget Accum Budget Actual YTD Actual of Budget Budget Actual Month Expenditures(cont.) 62700 Website Update 12,000 4,000 2,000 1,500 10,000 1,000 500 500 63000 Accounting&Legal Fees 6,000 2,000 0 0 6,000 500 0 0 63100 Audit Expense 11,000 0 0 8,400 11,000 0 0 8,400 64000 Office Expense 2,400 800 940 907 1,460 200 99 190 64100 Visitor Store Expense 0 0 0 0 0 0 0 0 64150-Clinton House Gift Shop 0 0 0 0 0 0 0 0 64200 Marketing Expense 0 0 0 0 0 0 0 0 64500 Insurance-Building&Workers Comp 13,000 0 0 0 13,000 0 0 0 65000 Insurance&Health Benefits 8,861 3,402 3,422 8,145 5,439 670 321 1,922 65500 Simple IRA Match 6,182 1,992 459 1,392 5,723 485 0 348 66000 Car Allowance 3,750 1,350 1,650 1,200 2,100 300 300 300 66500 Telephone Expense/Internet 0 0 307 0 -307 0 76 0 67000 Postage&Shipping Expense 23,000 7,000 3,246 11,690 19,754 2,000 1,180 8,000 67100 Tracking Software 0 0 204 0 -204 0 49 0 68100•Rent 0 0 0 0 0 0 0 0 68400•Maintenance/Lawn 9,500 3,000 0 0 9,500 0 0 0 68500•Repairs&Maintenance Expense 75,000 25,000 4,652 8,098 70,348 6,250 4,609 886 68600•Peace Fountain Maintenance 7,500 2,500 0 554 7,500 625 0 180 68700•Linens 0 0 0 77 0 0 0 0 69500•Publication&Dues 14,000 11,500 11,619 11,219 2,381 0 1,190 0 70000•Travel/Training Expense 13,595 4,500 853 234 12,742 0 287 17 70500•Taxes&Licenses 0 0 0 486 0 0 0 378 71000•Collections Expense 53,430 16,992 18,957 12,374 34,473 4,618 5,166 0 71500-Interest Expense 0 0 0 0 0 0 0 0 72000•Payroll Tax Expense 11,786 4,810 4,615 5,242 7,171 872 889 1,136 73000•Convention Development 0 0 1,594 35 -1,594 0 0 0 76500 Contract Labor 0 0 0 0 0 0 0 0 77500 Salaries Expense 138,650 52,181 54,448 61,674 84,202 10,083 11,190 14,531 77600-Relocation Expense 5,000 5,000 5,000 0 0 0 0 0 Page 5 of 15 Modified Accrual Fayetteville A P Commission Statement of Budget, Revenue and Expense April YTD 2015 FAYETTEVILLE A&P 2015 April Year to Date 2014 2015 Balance Monthly Monthly 2014 Annual Budget Accum Budget Actual YTD Actual of Budget Budget Actual Month Expenditures(cont.) 78000 Electric Utilities 0 0 0 0 0 0 0 0 78100 Gas Utility 0 0 0 0 0 0 0 0 78200 Water Utilitiy 0 0 0 0 0 0 0 0 78500 Security 0 0 0 0 0 0 0 0 78600 Airport Advertising 9,000 4,500 2,625 4,500 6,375 2,250 1,500 2,250 78700 Minor Equipment 100,000 59,000 75,747 13,328 24,253 20,000 203 3,308 78800 Airport Info Booth 4,800 2,400 1,200 1,200 3,600 1,200 0 0 94300 LOTO Special Project 10,000 0 65 0 9,935 0 0 0 95010 1st Thursday 0 0 0 1,900 0 0 0 1,900 95020-Roots Festival 0 0 0 0 0 0 0 0 95000•Misc.Special Projects-Other 254,556 254,556 33,994 83,280 220,562 0 9,408 17,796 95026-Incidental Expenses 0 0 0 0 0 0 0 0 95027-Alcohol Purchases 0 0 0 0 0 0 0 96500•Special Funding 0 0 0 0 0 0 0 0 97000 Bond Payments-Town Center 746,556 248,852 248,852 167,405 497,704 62,213 62,213 0 97100 Trustee Expense 6,000 3,000 0 1,125 6,000 1,500 0 0 99000 Transfer Out 599,028 500,000 160,000 15,000 439,028 250,000 0 0 Total Expenditures 2,829,994 1,430,835 742,443 615,906 2,087,551 420,266 106,532 153,679 Excess of Revenues Over/(Under)Expenditures 0 -540,043 212,179 28,885 -223,798 -171,243 152,900 -147,194 72500•Depreciation Expense 0 0 21,055 0 -21,055 0 4,053 0 Revised Excess of Revenues Over/(Under) Expenditures 0 -540,043 191,124 28,885 -244,853 -171,243 148,846 -147,194 Page 6 of 15 Modified Accrual Fayetteville A P Commission Statement of Budget, Revenue and Expense April YTD 2015 CLINTON HOUSE 2015 April Year to Date 2014 2015 Balance Monthly Monthly 2014 Annual Budget Accum Budget Actual YTD Actual of Budget Budget Actual Month Revenue 40000 Hotel,Motel,Restaurant Taxes 0 0 0 0 0 0 0 0 40200 PY Hotel,Motel,Restaurant Tax 0 0 0 0 0 0 0 0 40600 Rental Income 350 0 0 0 350 0 0 0 40601-Incidentals 0 0 0 0 0 0 0 0 40602-Alcohol Sales 0 0 0 0 0 0 0 0 40603-Incidentals Tax 0 0 0 0 0 0 0 0 40700 1st Thursday Income 0 0 0 0 0 0 0 0 40800 Other Income 200 50 0 50 200 0 0 0 40900-Roots Festival 0 0 0 0 0 0 0 0 41000 Parking Revenue 0 0 0 0 0 0 0 0 41001 Parking Lease 0 0 0 0 0 0 0 0 41200 Gift Shop Sales 6,150 1,850 1,588 1,763 4,562 1,000 491 987 41300 Visitor Store 0 0 0 0 0 0 0 0 41400 Partership Income 0 0 0 0 0 0 0 0 41600 Admission Revenue 13,150 3,600 3,807 3,299 9,343 1,300 1,784 1,209 41700 Health Reimbursement 0 0 0 0 0 0 0 0 42000 Special Projects 0 0 175 0 -175 0 175 0 42600 Interest Income Investments 0 0 0 0 0 0 0 0 42800 Interest Income Checking 73 19 21 18 52 8 5 7 42900 Visitor Guide Ad Income 0 0 0 0 0 0 0 0 43200 LOTO Income 0 0 0 0 0 0 0 0 98000 Transfer In 83,082 83,082 25,000 15,000 58,082 0 0 0 Total Revenue 103,005 88,601 30,591 20,130 72,414 2,308 2,455 2,203 Expenditures 60400 Bank Service Charges 0 0 0 0 0 0 0 0 61000 Signage-Tourism 0 0 0 0 0 0 0 0 61500 Credit Card Discounts 1,200 400 152 94 1,048 100 53 48 62500 Advertising&Marketing 0 0 0 0 0 0 0 0 62600•Brochures 0 0 0 0 0 0 0 0 Page 7 of 15 Modified Accrual Fayetteville A P Commission Statement of Budget, Revenue and Expense April YTD 2015 CLINTON HOUSE 2015 April Year to Date 2014 2015 Balance Monthly Monthly 2014 Annual Budget Accum Budget Actual YTD Actual of Budget Budget Actual Month Expenditures(cont.) 62700 Website Update 0 0 0 0 0 0 0 0 63000 Accounting&Legal Fees 0 0 0 0 0 0 0 0 63100 Audit Expense 0 0 0 0 0 0 0 0 64000 Office Expense 3,550 1,000 605 455 2,945 250 87 245 64100 Visitor Store Expense 0 0 0 0 0 0 0 0 64150-Clinton House Gift Shop 5,000 1,000 2,076 379 2,924 0 1,734 264 64200 Marketing Expense 0 0 0 0 0 0 0 0 64500 Insurance-Building&Workers Comp 0 0 0 0 0 0 0 0 65000 Insurance&Health Benefits 8,139 2,680 2,672 2,730 5,467 670 668 683 65500 Simple IRA Match 1,297 412 410 372 887 103 102 93 66000 Car Allowance 0 0 0 0 0 0 0 0 66500 Telephone Expense/Internet 1,270 420 505 418 765 105 163 106 67000 Postage&Shipping Expense 0 0 0 0 0 0 0 0 67100 Tracking Software 0 0 0 0 0 0 0 0 68100•Rent 12,000 12,000 12,000 12,000 0 0 0 0 68400•Maintenance/Lawn 1,000 0 39 0 961 0 39 0 68500•Repairs&Maintenance Expense 1,500 500 65 162 1,435 0 0 0 68600•Peace Fountain Maintenance 0 0 0 0 0 0 0 0 68700•Linens 0 0 0 0 0 0 0 0 69500•Publication&Dues 210 210 210 210 0 0 0 0 70000•Travel/Training Expense 2,000 1,500 1,047 458 953 1,000 628 354 70500•Taxes&Licenses 1,200 400 124 44 1,076 100 27 27 71000•Collections Expense 0 0 0 0 0 0 0 0 71500-Interest Expense 0 0 0 0 0 0 0 0 72000•Payroll Tax Expense 3,868 1,228 1,152 1,093 2,716 307 277 270 73000•Convention Development 0 0 0 0 0 0 0 0 76500•Contract Labor 11,400 3,400 3,005 2,750 8,395 800 915 720 77500•Salaries Expense 43,015 13,656 13,652 12,411 29,363 3,414 3,413 3,103 77600-Relocation Expense 0 0 0 0 0 0 0 0 Page 8 of 15 Modified Accrual Fayetteville A P Commission Statement of Budget, Revenue and Expense April YTD 2015 CLINTON HOUSE 2015 April Year to Date 2014 2015 Balance Monthly Monthly 2014 Annual Budget Accum Budget Actual YTD Actual of Budget Budget Actual Month Expenditures(cont.) 78000 Electric Utilities 1,483 354 367 253 1,116 72 73 68 78100 Gas Utility 1,119 741 758 481 361 100 88 96 78200 Water Utilitiy 1,454 184 183 173 1,271 46 47 42 78500 Security 300 100 88 88 212 25 22 22 78600 Airport Advertising 0 0 0 0 0 0 0 0 78700 Minor Equipment 2,000 1,000 435 0 1,566 500 0 0 78800 Airport Info Booth 0 0 0 0 0 0 0 0 94300 LOTO Special Project 0 0 0 0 0 0 0 0 95010 1st Thursday 0 0 0 0 0 0 0 0 95020-Roots Festival 0 0 0 0 0 0 0 0 95000•Misc.Special Projects-Other 0 0 125 0 -125 0 11 0 95026-Incidental Expenses 0 0 0 0 0 0 0 0 95027-Alcohol Purchases 0 0 0 0 0 0 0 0 96500•Special Funding 0 0 0 0 0 0 0 0 97000 Bond Payments-Town Center 0 0 0 0 0 0 0 0 97100 Trustee Expense 0 0 0 0 0 0 0 0 99000 Transfer Out 0 0 0 0 0 0 0 0 Total Expenditures 103,005 41,185 39,671 34,573 63,334 7,592 8,347 6,141 Excess of Revenues Over/(Under)Expenditures 0 47,416 -9,080 -14,442 9,080 -5,284 -5,892 -3,937 72500•Depreciation Expense 0 0 0 0 0 0 0 0 Revised Excess of Revenues Over/(Under) Expenditures 0 47,416 -9,080 -14,442 9,080 -5,284 -5,892 -3,937 Page 9 of 15 Modified Accrual Fayetteville A P Commission Statement of Budget, Revenue and Expense April YTD 2015 TOWN CENTER 2015 April Year to Date 2014 2015 Balance Monthly Monthly 2014 Annual Budget Accum Budget Actual YTD Actual of Budget Budget Actual Month Revenue 40000 Hotel,Motel,Restaurant Taxes 0 0 0 0 0 0 0 0 40200 PY Hotel,Motel,Restaurant Tax 0 0 0 0 0 0 0 0 40600 Rental Income 426,711 135,255 154,091 118,467 272,620 64,880 51,256 44,962 40601-Incidentals 43,770 12,875 15,773 21,871 27,997 5,172 4,622 3,735 40602-Alcohol Sales 33,663 11,019 17,857 0 15,806 10,611 14,530 0 40603-Incidentals Tax 4,208 1,255 0 0 4,208 504 0 0 40700 1st Thursday Income 0 0 0 0 0 0 0 0 40800 Other Income 0 0 1,231 0 -1,231 0 1 0 40900-Roots Festival 0 0 0 0 0 0 0 0 41000 Parking Revenue 16,936 1,689 6,726 1,689 10,210 0 3,400 0 41001 Parking Lease 12,831 5,072 9,622 5,072 3,209 250 4,648 250 41200 Gift Shop Sales 0 0 0 0 0 0 0 0 41300 Visitor Store 0 0 0 0 0 0 0 0 41400 Partership Income 0 0 0 0 0 0 0 0 41600 Admission Revenue 0 0 0 0 0 0 0 0 41700 Health Reimbursement 0 0 0 0 0 0 0 0 42000 Special Projects 12,592 2,852 0 -1,225 12,592 200 0 276 42600 Interest Income Investments 0 0 0 0 0 0 0 0 42800 Interest Income Checking 721 269 301 269 420 83 84 83 42900 Visitor Guide Ad Income 0 0 0 0 0 0 0 0 43200 LOTO Income 0 0 0 0 0 0 0 0 98000 Transfer In 0 0 0 0 0 0 0 0 Total Revenue 551,432 170,286 205,602 146,141 345,830 81,700 78,541 49,305 Expenditures 60400 Bank Service Charges 0 0 0 0 0 0 0 0 61000 Signage-Tourism 0 0 0 0 0 0 0 0 61500 Credit Card Discounts 5,814 1,041 2,345 1,041 3,469 167 748 167 62500 Advertising&Marketing 1,000 0 0 0 1,000 0 0 0 62600•Brochures 0 0 0 0 0 0 0 0 Page 10 of 15 Modified Accrual Fayetteville A P Commission Statement of Budget, Revenue and Expense April YTD 2015 TOWN CENTER 2015 April Year to Date 2014 2015 Balance Monthly Monthly 2014 Annual Budget Accum Budget Actual YTD Actual of Budget Budget Actual Month Expenditures(cont.) 62700 Website Update 0 0 0 0 0 0 0 0 63000 Accounting&Legal Fees 0 0 0 0 0 0 0 0 63100 Audit Expense 0 0 0 0 0 0 0 0 64000 Office Expense 5,400 1,800 2,873 1,585 2,527 450 1,696 15 64100 Visitor Store Expense 0 0 0 0 0 0 0 0 64150-Clinton House Gift Shop 0 0 0 0 0 0 0 0 64200 Marketing Expense 0 0 0 0 0 0 0 0 64500 Insurance-Building&Workers Comp 0 0 0 0 0 0 0 0 65000 Insurance&Health Benefits 40,695 13,400 14,544 10,924 26,151 3,350 1,398 2,731 65500 Simple IRA Match 5,796 1,932 1,643 1,283 4,153 483 411 321 66000 Car Allowance 0 0 0 0 0 0 0 0 66500 Telephone Expense/Internet 7,684 2,453 2,429 2,448 5,255 650 765 647 67000 Postage&Shipping Expense 260 100 0 0 260 0 0 0 67100 Tracking Software 0 0 0 0 0 0 0 0 68100•Rent 0 0 0 0 0 0 0 0 68400•Maintenance/Lawn 0 0 0 0 0 0 0 0 68500•Repairs&Maintenance Expense 84,000 27,000 35,296 24,980 48,704 6,000 15,494 5,930 68600•Peace Fountain Maintenance 0 0 0 0 0 0 0 0 68700•Linens 28,524 9,508 8,720 10,276 19,804 2,377 2,257 5,682 69500•Publication&Dues 0 0 0 0 0 0 0 0 70000•Travel/Training Expense 4,000 4,000 2,608 6,294 1,392 0 360 0 70500•Taxes&Licenses 5,000 333 941 1,531 4,059 83 794 335 71000•Collections Expense 0 0 0 0 0 0 0 0 71500-Interest Expense 0 0 0 0 0 0 0 0 72000•Payroll Tax Expense 17,246 5,792 5,212 4,570 12,034 1,448 1,124 1,088 73000•Convention Development 0 0 0 0 0 0 0 0 76500•Contract Labor 37,400 12,464 16,181 12,641 21,220 3,116 5,048 5,869 77500•Salaries Expense 202,784 64,376 62,060 52,780 140,724 16,094 13,977 13,195 77600-Relocation Expense 0 0 0 0 0 0 0 0 Page 11 of 15 Modified Accrual Fayetteville A P Commission Statement of Budget, Revenue and Expense April YTD 2015 TOWN CENTER 2015 April Year to Date 2014 2015 Balance Monthly Monthly 2014 Annual Budget Accum Budget Actual YTD Actual of Budget Budget Actual Month Expenditures(cont.) 78000 Electric Utilities 70,298 20,961 16,923 16,940 53,375 4,765 3,859 4,766 78100 Gas Utility 12,282 7,299 9,176 5,959 3,106 3,077 963 3,077 78200 Water Utilitiy 8,257 2,274 2,320 2,274 5,937 576 630 576 78500 Security 2,400 800 840 510 1,560 200 240 0 78600 Airport Advertising 0 0 0 0 0 0 0 0 78700 Minor Equipment 0 0 370 0 -370 0 370 0 78800 Airport Info Booth 0 0 0 0 0 0 0 0 94300 LOTO Special Project 0 0 0 0 0 0 0 0 95010 1st Thursday 0 0 0 0 0 0 0 0 95020-Roots Festival 0 0 0 0 0 0 0 0 95000•Misc.Special Projects-Other 12,592 2,852 10,234 14,498 2,358 200 7,645 3,105 95026-Incidental Expenses 0 0 4,818 0 -4,818 0 0 0 95027-Alcohol Purchases 0 0 10,819 0 -10,819 0 7,854 0 96500•Special Funding 0 0 0 0 0 0 0 0 97000 Bond Payments-Town Center 0 0 0 0 0 0 0 0 97100 Trustee Expense 0 0 0 0 0 0 0 0 99000 Transfer Out 0 0 0 0 0 0 0 0 Total Expenditures 551,432 178,385 210,350 170,534 341,082 43,036 65,633 47,503 Excess of Revenues Over/(Under)Expenditures 0 -8,099 -4,748 -24,393 4,748 38,664 12,909 1,802 72500•Depreciation Expense 0 0 0 0 0 0 0 0 Revised Excess of Revenues Over/(Under) Expenditures 0 -8,099 -4,748 -24,393 4,748 38,664 12,909 1,802 Page 12 of 15 Modified Accrual Fayetteville A P Commission Statement of Budget, Revenue and Expense April YTD 2015 VISITOR CENTER 2015 April Year to Date 2014 2015 Balance Monthly Monthly 2014 Annual Budget Accum Budget Actual YTD Actual of Budget Budget Actual Month Revenue 40000 Hotel,Motel,Restaurant Taxes 0 0 0 0 0 0 0 0 40200 PY Hotel,Motel,Restaurant Tax 0 0 0 0 0 0 0 0 40600 Rental Income 0 0 0 0 0 0 0 0 40601-Incidentals 0 0 0 0 0 0 0 0 40602-Alcohol Sales 0 0 0 0 0 0 0 0 40603-Incidentals Tax 0 0 0 0 0 0 0 0 40700 1st Thursday Income 20,000 4,000 1,611 9,404 18,389 2,000 690 4,734 40800 Other Income 0 0 474 1,793 -474 0 250 300 40900-Roots Festival 0 0 0 0 0 0 0 0 41000 Parking Revenue 0 0 0 0 0 0 0 0 41001 Parking Lease 0 0 0 0 0 0 0 0 41200 Gift Shop Sales 0 0 0 0 0 0 0 0 41300 Visitor Store 32,000 6,200 6,082 5,923 25,918 1,500 2,268 1,445 41400 Partership Income 4,000 4,000 600 0 3,400 0 300 0 41600 Admission Revenue 0 0 0 0 0 0 0 0 41700 Health Reimbursement 0 0 0 0 0 0 0 0 42000 Special Projects 0 0 0 0 0 0 0 0 42600 Interest Income Investments 0 0 0 0 0 0 0 0 42800 Interest Income Checking 250 90 118 66 132 25 40 13 42900 Visitor Guide Ad Income 0 0 0 0 0 0 0 0 43200 LOTO Income 8,600 0 0 0 8,600 0 0 0 98000 Transfer In 515,946 250,000 135,000 0 380,946 0 0 0 Total Revenue 580,796 264,290 143,885 17,187 436,911 3,525 3,547 6,493 Expenditures 60400 Bank Service Charges 0 0 0 0 0 0 0 0 61000 Signage-Tourism 0 0 67 0 -67 0 67 0 61500 Credit Card Discounts 2,140 725 285 595 1,855 200 88 181 62500 Advertising&Marketing 0 0 301 200 -301 0 0 89 62600•Brochures 0 0 0 0 0 0 0 0 Page 13 of 15 Modified Accrual Fayetteville A P Commission Statement of Budget, Revenue and Expense April YTD 2015 VISITOR CENTER 2015 April Year to Date 2014 2015 Balance Monthly Monthly 2014 Annual Budget Accum Budget Actual YTD Actual of Budget Budget Actual Month Expenditures(cont.) 62700 Website Update 0 0 0 0 0 0 0 0 63000 Accounting&Legal Fees 0 0 0 0 0 0 0 0 63100 Audit Expense 0 0 0 0 0 0 0 0 64000 Office Expense 7,500 2,000 1,013 1,289 6,487 500 17 313 64100 Visitor Store Expense 18,000 6,000 2,937 3,040 15,063 1,500 470 980 64150-Clinton House Gift Shop 0 0 0 0 0 0 0 0 64200 Marketing Expense 0 0 0 0 0 0 0 0 64500 Insurance-Building&Workers Comp 0 0 0 0 0 0 0 0 65000 Insurance&Health Benefits 65,022 21,408 16,594 8,193 48,428 5,352 4,645 2,048 65500 Simple IRA Match 8,248 2,624 2,140 1,102 6,108 656 490 275 66000 Car Allowance 0 0 0 0 0 0 0 0 66500 Telephone Expense/Internet 8,650 2,600 2,659 2,104 5,991 650 1,093 691 67000 Postage&Shipping Expense 0 0 82 157 -82 0 0 29 67100 Tracking Software 24,100 19,900 4,139 4,672 19,961 4,800 1,247 4,672 68100•Rent 0 0 0 0 0 0 0 0 68400•Maintenance/Lawn 0 0 0 0 0 0 0 0 68500•Repairs&Maintenance Expense 1,850 200 795 257 1,055 0 0 86 68600•Peace Fountain Maintenance 0 0 0 0 0 0 0 0 68700•Linens 0 0 0 0 0 0 0 0 69500•Publication&Dues 1,185 685 410 404 775 500 0 219 70000•Travel/Training Expense 50,306 16,768 20,616 20,606 29,690 4,192 1,052 2,554 70500•Taxes&Licenses 1,185 1,185 979 982 206 500 146 735 71000•Collections Expense 0 0 0 0 0 0 0 0 71500-Interest Expense 0 0 0 0 0 0 0 0 72000•Payroll Tax Expense 24,769 7,880 6,050 4,638 18,719 1,970 1,344 1,244 73000•Convention Development 58,900 19,632 25,000 16,112 33,900 4,908 1,112 10,414 76500•Contract Labor 0 0 0 0 0 0 0 0 77500•Salaries Expense 275,161 87,540 71,519 52,042 203,642 21,885 16,476 14,098 77600-Relocation Expense 0 0 0 0 0 0 0 0 Page 14 of 15 Modified Accrual Fayetteville A P Commission Statement of Budget, Revenue and Expense April YTD 2015 VISITOR CENTER 2015 April Year to Date 2014 2015 Balance Monthly Monthly 2014 Annual Budget Accum Budget Actual YTD Actual of Budget Budget Actual Month Expenditures(cont.) 78000 Electric Utilities 6,125 2,975 2,454 2,935 3,671 425 367 408 78100 Gas Utility 0 0 0 0 0 0 0 0 78200 Water Utilitiy 655 250 196 239 459 100 51 97 78500 Security 0 0 0 120 0 0 0 120 78600 Airport Advertising 0 0 0 0 0 0 0 0 78700 Minor Equipment 6,000 3,000 0 0 6,000 0 0 0 78800 Airport Info Booth 0 0 0 0 0 0 0 0 94300 LOTO Special Project 0 0 0 0 0 0 0 0 95010 1st Thursday 21,000 3,000 5,603 9,329 15,397 3,000 4,353 4,679 95020-Roots Festival 0 0 0 0 0 0 0 0 95000•Misc.Special Projects-Other 0 0 229 0 -229 0 0 0 95026-Incidental Expenses 0 0 0 0 0 0 0 0 95027-Alcohol Purchases 0 0 0 0 0 0 0 0 96500•Special Funding 0 0 0 0 0 0 0 0 97000 Bond Payments-Town Center 0 0 0 0 0 0 0 0 97100 Trustee Expense 0 0 0 0 0 0 0 0 99000 Transfer Out 0 0 0 0 0 0 0 0 Total Expenditures 580,796 198,372 164,066 129,015 416,730 51,138 33,017 43,934 Excess of Revenues Over/(Under)Expenditures 0 65,918 -20,181 -111,828 20,181 -47,613 -29,469 -37,440 72500•Depreciation Expense 0 0 0 0 0 0 0 0 Revised Excess of Revenues Over/(Under) Expenditures 0 65,918 -20,181 -111,828 20,181 -47,613 -29,469 -37,440 Page 15 of 15 DEPARTMENTAL CORRESPONDENCE OFFICE OF THE CITY ATTORNEY Kit Williams City Attorney Blake Pennington TO: Mayor Jordan Assistant City Attorney A&P Commissioners Patti Mulford Paralegal CC: City Council Casey Jones, Prosecuting Attorney FROM: Kit Williams, City Attorney ` DATE: May 4, 2015 RE: Overdue HMR collection efforts The City Prosecutor reported on 35 active Hotel, Motel and Restaurant overdue tax collection cases for April 2015 as shown on his attached report. A third of all these cases now have a zero back taxes balance due. Six cases showed a payment in full of all overdue HMR taxes and were closed. Six other cases had no delinquent balance, but were still active. The City Prosecutor's Office collected $7,873.16 in overdue HMR taxes in April. Year to date collections total $22,184.03 or $5,546.01 per month. 1 (..iSl oll �, f ogles (,,Its' 1$rf)°,t'�:tl.{7F �t, ixt It°1 i `t s Office :lt3it €III tl ttt)t" i..)t,puty City 1: rosct utt7,' i fi wl MEMO TO: K.Williams Fayetteville City Attorney FROM: Casey Jones Fayetteville City Prosecutor DATE: May 1,2015 RE; Status of Active HMR cases * When a Criminal Summons is issued for a violation and the Defendant subsequently pays the delinquent balance the Criminal Summons remains active and is then routinely dismissed by the Judge at arraignment if the Defendant is still current and not in violation. I, Aquafire Restaurant Sherri D. Simpkins Active Criminal Summons &Bistro Delinquent Balance: $4,039.00 Business Closed 2. Arkadia Retrocade Mark S. Mathis Paid: $46.50 Delinquent Balance: -0- Case Closed 3. Baller Foodtruck Kurt L. Young Pending Criminal Summons Paid: $969.56 Delinquent Balance: -0- 4. Bariola's Pizza Mark E. Howard Trial Date: 3/4/15 - Settled Business Closed Delinquent Balance: $1,190.00 5. Boars Nest BBQ Richard W. Creyer,Jr. Paid: $2,230.37 John D. Mullins Delinquent Balance: -0- Stephen C. Parker, Jr. Case Closed Eric M. Tobias 6. Bucks of Asia Quyen T. Ho Active Criminal Summons Delinquent Balance: No Forms 7. Cable Car Pizza Ray A. Reynolds Paid: $237.50 Delinquent Balance: -0- Case Closed {"AYI:: EV!LIA s^ti�. (,itE. itt'il �1'I:i�l I::, ti"I'I . 3 ;'1..1'1'1'"a t?l'll.t..f:, AR ONE 4-1 9.575.8 7 .)tV'4tt) 79.5 7 5,8'_>) ¢ }`:ix: =I `1.i j.?3i ? Kit Williams May 1,2015 Page 2 8. Caf6 Delta Soul Michael L. Vaughn Paid: -0- Business Closed Delinquent Balance: $1,006.11 9. Dickson Street Social Club Stephen J. Schleiff Pending Criminal Summons Paid: $1,168.66 Delinquent Balance: No Forms 10. Domino's Pizza Lloyd W. Hardison Trial Date: 5/6/15 Business Closed Paid: -0- Delinquent Balance: $740.66 11. El Paso Mexican Grill Martin Reyes Active Criminal Summons & Cantina Paid: -0- Business Closed Delinquent Balance: $1,003.43 12. Fayetteville Pastry Shop Robyn M. Bowen Paid: $118.95 Delinquent Balance: -0- Case Closed 13. Green Submarine Brian D. Chaisson Paid: $1,408.00 on Dickson Delinquent Balance: -0- Case Closed 14. Guesthouse Hotel &Suites Katherine E. Wilkerson Active Criminal Summons Delinquent Balance: No Forms 15. Hogwild Pizzeria David S. Mackey Trial Date: 5/27/15 Business Closed Paid: $100.00 Delinquent Balance: No Forms 16. Hookah Java Melanie E. Vergura Pending Criminal Summons Caf6& Lounge Paid: $78.74 Delinquent Balance: No Forms 17. La Finca Mexican Sandra L. Cisneros Pending Criminal Summons Restaurant Paid: $934.62 Delinquent Balance: No Forms 18. Louie's Grill & Bar Mark S. Martinez Paid: -0- Business Closed Delinquent Balance: $13,000.00 19. Mama Dean's Soul Food Meneria D. Morrison Active Criminal Summons Business Closed Delinquent Balance: -0- 20. Mangos Gourmet Aida A. Caldera Paid: $494.26 Taco Shop Delinquent Balance: -0- Case Closed Kit Williams May 1, 2015 Page 3 21. Mordours Pizza Mark E. Howard Paid: -0- Delinquent Balance: $550.00 22. Order 57 Toula J. Abu-Hamdan Pending Criminal Summons Paid: $36.00 Delinquent Balance: -0- 23. Pho Quyen Quyen T. Ho Active Criminal Summons Delinquent Balance: -0- 24. Seafood Market Bar/Grill Craig E. Dowd Trial Date: 5/13/15 Business Closed Paid: $50.00 Delinquent Balance: $3,167.60 25. Shanghai Chinese and Hsiao L. J. Shen Active Contempt of Court China Garden Delinquent Balance: $3,090.00 Businesses Closed 26. Shipley Donuts Sou Sokunthea Active Criminal Summons Delinquent Balance: No Forms 27. Sipamouane Twin Kitchen Jeffrey Sipamouane Active FTAS Warrant Business Closed Delinquent Balance: No Forms 28. Stone Pony William E. Gran Active Criminal Summons Delinquent Balance: $715.90 29. Sumo Sushi& Steak Seung H. Kang Active Criminal Summons Business Closed Jong P. Park Active Criminal Summons Delinquent Balance: No Forms 30. Taiwan Chinese Yong S. Lin Trial Date: 7/8/15 Delinquent Balance: $1,610.00 31. Taste Bar&Grill Sheryl D. Edwards Active Criminal Summons Business Closed Delinquent Balance: No Forms 32. Thai Diner Michael A. Khanty Active Criminal Summons Delinquent Balance: -0- 33. Tim's Pizza(North) Michael A. Stephens Active Criminal Summons Business Closed Delinquent Balance: -0- 34. Uncle Gaylord's Hiram F. Brandon Active Contempt Business Closed Delinquent Balance: $508.12 Kit Williams May 1, 2015 Page 4 35. WOW Japanese Bistro Chong N.Kim Active FTA Warrant Business Closed Delinquent Balance: $21,527.00 TOTAL: $7,$73.16 Fayetteville Town Center, Manager's Activity Report April 1, 2015 to April 30, 2015 Sales: APRIL APRIL Month YTD YTD YTD 2014 base 2015 %Chane 2014 2015 %Change Sales #returned contracts by log date—GL 19 15 (21%) 70 49 30% Complete Events (Paid/Sponsored 27 29 7% 77 96 25% Sales $returned contracts by log date—GL $47,055.48 $26,955.14 43% $171,455.48 $117,391.04 32% Collections**($-Payment Lo $57,515.58 $38,656.07 32% $187,941.81 $174,775.07 7% $Executed Contracts $72,275.00 $47,400.00 34% $202,975.00 $186,835.90 8% Avera aper event $Sales/#Sales $2,476.60 $1,797.01 27% $2,449.36 $2,395.74 2% Quarterly Revenue 1St Quarter 2nd Quarter 3m Quarter 4th Quarter Goal $133,949 $134,814 $111,952 $140,766 %Toward Goal Collected 100+* 38% %Outstanding revenue for Quarter 0 62% *Quarterly collection-$136,119 Operations Items Fountain repairs finished! Tinting for front windows&door plaques Steps and front plaza concrete repair o Bollards locked Coordination-April bookings 2015 The majority of our events this month were associated with the University of Arkansas o Chi Omega Founders Day—May 6,2015 o Industrial Engineering banquet—April 7,2015 o Towers of Old Main—April 8,2015 -This banquet specifically focused on the highest giving donors at the University of Arkansas.It was an evening filled with live entertainment by the Theatre department and MC'ed by Chancellor Gearhart.Many were honored and awarded for their continuous generosity to the U of A. o Walton College of Business banquet—April 16,2015 o Cruson for Christ banquet—April 17,2015 o Black Alumni Society banquet—April 18,2015 -The Black Alumni Society celebrated their 25th year by hosting a banquet recognizing multiple awardees and then finishing off the night with live entertainment by DJ Derrick. o Sigma Chi Derby Days—April 23,2015 o Mechanical Engineering banquet—April 24,2015 o Kappa Sigma reunion—April 25,2015 -This year marked the 100th year for the Xi chapter of Kappa Sigma Fraternity at the University of Arkansas.Many generations of Kappa Sigma's gathered to celebrate and honor alumni who still play a huge part in this chapter. Social Media Total Followers Facebook Pinterest Insta ram Linkedln Jan. 1,523 19 101 4 Feb. 1,547 35 124 8 March 1,526 47 146 40 April 1,540 54 162 43 Event Listing ■ April 3—Montessori School ■ April 12—New Life Church ■ April 20—UA Zeta Chapter ■ April 4—Campbell Wedding ■ April 13—UA AOP Chapter ■ April 22—Veterans Administration ■ April 4—Huntsville Prom ■ April 13—UA Zeta Chapter ■ April 23—UA Sigma Chi Derby Days ■ April 5—New Life Church ■ April 14—Veterans Administration ■ April 23—Veterans Administration ■ April 6—Chi Omega ■ April 15—Veterans Administration ■ April 24—UA Mechanical Eng. ■ April 7—UA Industrial Engineering ■ April 16—Veterans Administration ■ April 25—UA Kappa Sigma Banquet ■ April 8—UA Towers of Old Main ■ April 16—UA Walton College of Bus. ■ April 26—New Life Church ■ April 9—UA Towers of Old Main ■ April 17—UA CRU Banquet ■ April 27—UA Zeta Chapter ■ April 10—UA Towers of Old Main ■ April 18—UA Black Alumni Society ■ April 28—Life Source Banquet ■ April 11—FHS Prom ■ April 19—New Life Church Event Breakdown Corporate—17% Non-Profit—21% Educational—7% UA—52% Social—3% Sales Leads by Date Issued April 2015 Meeting Dates Decision Date Attend Peak Rooms $Value Gotta Go Tours by Patti 03/27/2015 48 0 0 5,929 03/27/2015 Newark Museum 04/17/2015 42 0 0 5,188 04/17/2015 Village Tours 04/23/2015 50 0 0 6,177 Mystery Tour 04/23/2015 Arkansas Activities Association 05/14/2015 500 50 100 185,295 7A State Baseball Playoffs 05/16/2015 Fayetteville Advertising and Promotion Commission 05/17/2015 05/05/2015 1 1 3 494 Info Trac Training 05/20/2015 Arkansas Activities Association 05/21/2015 10,000 250 750 4,941,200 Weekend of Champions 05/24/2015 UA Baseball 05/26/2015 10,000 250 1,500 8,647,100 NCAA Regional Baseball Tournament 06/01/2015 UA Baseball 06/03/2015 8,000 150 900 6,917,680 NCAA Super Regional Tournament 06/09/2015 Mid-America Tournaments 07/09/2015 750 75 225 370,590 18U World Series West 07/12/2015 Sub-Total for April 9 Meetings 29,391 3,478 $21,079,653 GRAND TOTAL 9 Meetings 29,391 3,478 $21,079,653 Printed:5/13/2015 3:42PM Page 1 of 1