HomeMy WebLinkAbout2014-01-27 - Agendas - Final Taye
ARKANSAS
AGENDA FOR THE CITY OF FAYETTEVILLE
TOWN AND GOWN ADVISORY COMMITTEE
Monday, January 27, 2014, 3:00 p.m.
Arkansas Research and Technology Park, AT&T Conference Room
Genesis Technology Incubator, 700 Research Center Blvd.
The public is invited to provide public comment on Committee agenda items. The Chair
will open the floor to public comment after the Committee's discussion on each agenda
item, which is before the Committee's vote. A public comment sign-up sheet is available
at the entrance to assure the Chair has notice of attendees'desire to speak on an item.
UNFINISHED BUSINESS
• Approval of the Minutes of the November 18, 2013, Meeting
• Report of Subcommittee C on the University Perspectives course and
how the City of Fayetteville could potentially fit in with and work with
the University Perspectives course
• Work session regarding an information hub and the categories of
information the Committee would like to identify
NEW BUSINESS
• Generation of a list of first-year accomplishments/year-end report of the
Committee
• Informational Session on Transportation Projects, particularly streets and
Maple and Garland
• Committee Sets Next Meeting's Agenda
OTHER BUSINESS
ADJOURN
CITY OF FAYETTEVILLE TOWN AND GOWN ADVISORY COMMITTEEE
FIRST YEAR'S ACCOMPLISHMENTS REPORT
October 2012 - November 2013
The Fayetteville City Council created, by ordinance, the City of Fayetteville
Town and Gown Advisory Committee in July of 2012. The Town and Gown
Advisory Committee is a committee designed for University of Arkansas, City of
Fayetteville and community members to analyze, research, and recommend
proposals to the City and University for collaboration between the City of
Fayetteville and the University of Arkansas on mutually relevant issues. The
Committee is empowered only to advise and make recommendations on a
periodic basis to both the City Council and the University of Arkansas on such
issues, and to adopt rules for the conduct of its own business.
Members of this committee who have provided their invaluable input into vital
Fayetteville town and gown questions and issues are: Melissa Harwood-Rom,
Yolanda Fields, Danny Pugh, Jeremy Pate, Bev Lewis, Mark Kinion, Tommy
Deweese, Don Marr, Greg Tabor, Steve Clark, David Dayringer, Sharon Waters,
Terry Gulley, Richard Hudson, Gary Smith, Mike Johnson, Tori Pohlner, Barry
Herzog, Diane Warren, Ryan Miller, Will Hansen, Casey Jones, Bo Renner,
Scott Shackelford, and Phil Jones. With the vote by the Committee to accept
proxy representation for members who could not be present, several additional
people were able to contribute to the conversations and recommendations.
The Committee's first meeting was held on October 15, 2012, at the Genesis
Technology Incubator of the Arkansas Research and Technology Park in the
AT&T Conference Room at 700 Research Center Boulevard in Fayetteville,
Arkansas. This meeting room is graciously provided by the Genesis Technology
Incubator. The location continues to be the meeting room for the Committee,
which provides room for all 21 members of the Committee, staff, the audience,
and equipment and staff for the filming of each meeting by the Fayetteville
Government Channel. Each meeting is archived on the City's website as a
record of issue discussion and deliberation and for public access and review.
During its first year, the Town and Gown Advisory Committee has enhanced a
collaborative relationship between the community (town) and the University of
Arkansas (gown) to contribute to an overall quality of life for everyone involved.
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The Committee initiated a dialogue of multiple issues and opened up new lines
of communication between the community and the University of Arkansas that
foster a positive relationship based on an understanding of the role that each
plays or can play to promote a healthy and thriving community.
Communication about Fayetteville and University issues has been enhanced,
and in some cases initiated, and collaborative solutions have been analyzed
and proposed. The Committee effectively identified unique issues, challenges
and opportunities that our community faces as home to the State's rapidly
growing University flagship.
During its first year, the Town and Gown Advisory Committee made the
following recommendations to Chancellor G. David Gearhart for the University
of Arkansas and to Fayetteville City Council Members for the City of
Fayetteville:
1. That the City of Fayetteville and the University of Arkansas work together
to revise and finalize a public safety mutual aid agreement.
2. That the City of Fayetteville and the University of Arkansas work toward
a coordinated system of numbering light poles on trails on and around
campus.
3. That the City of Fayetteville and University of Arkansas engage in
conversations about possible collaboration for planning a fire station on
or near the University of Arkansas campus that can handle an
ambulance service and hazardous materials response team.
4. That the City of Fayetteville and University of Arkansas, specifically
University Student Affairs, coordinate a combined social media campaign
to inform students of city ordinances and the best way to be a good
neighbor.
5. That the City of Fayetteville and University of Arkansas work together to
send out a minimum of two emails through the University Housing
listsery per year outlining the key 3 to 5 issues to remember when
moving off-campus and living in the city. These emails should be
specifically targeted at students who plan to move off campus in the
coming year.
Each of these items were accepted and supported by the City of Fayetteville
Mayor and the University of Arkansas Chancellor. The public safety mutual
aid agreement has been negotiated between the Fayetteville Police Department
and the University of Arkansas Police Department; however, a final document
has yet to be approved. It is currently undergoing legal review by the parties'
attorneys. In regard to the light pole numbering on trails on and around
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campus, the City of Fayetteville has coordinated with the 36-mile Razorback
Regional Greenway to have the Fayetteville trail light pole numbers correspond
with the numbering system of the entire Greenway. Poles are typically every 80
feet, and the numbering would go to the 100th of a mile, an example being
"RG 1.27" as a mile marker designation, with RG signifying Razorback
Greenway. The starting point of the Razorback Greenway is in Fayetteville and
will begin at the Town Branch Trail south of 15th Street. Before starting the
installation of the numbers of the light poles, the City of Fayetteville is awaiting
the completion of the Razorback Regional Greenway and final design of the
spur of Frisco Trail that goes to the Town Branch Trail. Those projects will be
completed this year, as will be the light pole numbering that will begin soon
after. The Fire Department is gathering data and information for the
discussion regarding the location of a new fire station, the optimum
configuration of apparatus (possibly a ladder truck, hazardous materials,
ambulance, & engine), staffing, and costs. The University's Off Campus
Connections department and the City's staff with the Code Compliance
Program have a strong collaborative relationship educating students living in
the community and property managers who lease to students. New
communication models and programs are continually being developed to meet
the needs of the community and to strengthen good neighbor relations,
specifically in support of recommended items 4 and 5 above. Additionally, the
city prosecutor and the University's Office of Student Standards and Conduct
are working together to respond to code violations by students living in the
community that warrant review by the city prosecutor.
Also, during its first year, the Town and Gown Advisory Committee created a
Transportation Coordination Boundary Map, with considerations of the
following: bike lanes, crosswalks, lighting, one-way/two-way streets,
parking/residential permits, sidewalk widths, speed limits, traffic calming, trail
connectivity, and transit stops. Additionally, early in the Committee's
formation, the Fayetteville Advertising and Promotion Commission sought
assistance from the Committee on the issue of University performance hall
funding; requesting the Committee's thoughts and recommendation, which the
Town and Gown Advisory Committee provided.
The Committee quickly established necessary policies and effectively embraced
their charge at its first meeting. Community representatives to the Committee
were elected to serve as Chair and Vice Chair/Secretary for the Committee's
first year: Tommy Deweese, Ward 3 resident representative, was elected Chair;
and Diane Warren, Ward 2 resident representative, was elected Vice
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Chair/Secretary. As the Committee headed into its second year, Diane Warren
was elected Chair and Ryan Miller, Ward 4 resident representative, was elected
Vice Chair. The Committee determined functioning details for this new
Committee, including proxy acceptance, meeting dates, meeting location, the
establishment of subcommittees, issues for review by the four subcommittees,
and issues related to effective Committee functioning and progress assessment.
Two months into its first year, in December of 2012, the Town and Gown
Advisory Committee identified twenty-four topics for the Committee's review
that would enhance the University of Arkansas, City of Fayetteville, and
community of Fayetteville and their relations. The Committee then ranked the
topics in order of priority. The topics identified by their importance for
committee analysis, discussion, and possible recommendation to the City of
Fayetteville and University of Arkansas were as follows:
1. Master street planning and coordination: (a) maximize Capital improvement
Projects and budgets; (b) develop process for designating and coordinating one-
ways, street parking, change in structure; (c) coordinate building, connections,
maintenance of sidewalks, trails, streets; (d) institute development criteria
around pedestrian accessibility and sidewalks in "edge" areas
2. Enhancing communications among off-campus students, neighborhood
residents, property owners: (a) city code education (parking, animals, solid
waste); (b) property upkeep and compliance; (c) off-campus student tenant and
landlord issues; (d) 3 unrelated people in a residence issue
3. Master street construction projects: (a) Martin Luther King, Jr. Road
Enhancement Project (Razorback Road to Eastern Avenue); (b) State Route 112
Widening Project (Razorback Road/Maple Street/Garland Avenue; (c) core
campus street enhancement projects (Dickson Street/Maple Street/Arkansas
Avenue)
4. Campus vicinity safety: (a) crosswalk installation and improvement; (b) lighting
for streets, trails, sidewalks; (c) traffic calming in neighborhoods
5. Communication and follow-up regarding off-campus student incidents
(drinking, parties, altercations) among residents, city divisions, University of
Arkansas officials
6. Emergency Services (FPD/FFD/GEMS): preparedness, coordination, planning
7. University Overlay District: focus on transitions from established
neighborhoods to campus
8. Additional fire company and fire station for replacement of Station Two at UA
9. Signage and wayfinding coordination: UA, City, NWA
10.Noise Ordinance: education, enforcement clarification, bass issues
11.Extensive transit discussion (including funding)
12.Trail system expansion (specifically student areas)
13.Traffic and parking coordination: City, UA, FHS
IL 4
14.University vehicle policy (including seasonal closure of Dickson Street)
15.Wedington Corridor Master Plan
16.Special event street closures (i.e. UA athletic events, BBBQ): (a) which entity
handles what activity; (b) what types of transit allowed in specific areas
(bicycles, support vehicles)
17.Solid waste and recycling: partnership and coordination
18.Utilities coordination of water, sewer, stormwater: (a) installation, connections,
sizing, replacement of water and sewer pipes; (b) stormwater management; (c)
Streamside Protection Ordinance
19.Promotion of the arts throughout the area and discussion of ways to promote
the arts
20.Discussion of cooperation and encouragement for the University, City, and
School District furthering goals for a better-educated workforce
21.Notification process regarding power of eminent domain and use of power of
eminent domain
22.Hazardous materials safety: coordination between Fayetteville Fire Department
and UA
23.GIS Mapping Services: coordination and partnering
24.West of Razorback Road Parking Project coordination
As an assessment of the Committee's progress on these identified issues and as
a reassessment of the Committee's list of identified issues one year after
creation of the Committee, the Committee again prioritized the issues that it
identified early in the Committee's creation, which resulted in the following list
of re-prioritized items in September 2013:
1. Master street construction projects: (a) Martin Luther King, Jr. Road
Enhancement Project (Razorback Road to Eastern Avenue); (b) State Route 112
Widening Project (Razorback Road/Maple Street/Garland Avenue; (c) core
campus street enhancement projects (Dickson Street/Maple Street/Arkansas
Avenue)
2. Enhancing communications among off-campus students, neighborhood
residents, property owners: (a) city code education (parking, animals, solid
waste); (b) property upkeep and compliance; (c) off-campus student tenant and
landlord issues; (d) 3 unrelated people in a residence issue
3. Campus vicinity safety: (a) crosswalk installation and improvement; (b) lighting
for streets, trails, sidewalks; (c) traffic calming in neighborhoods
4. Additional fire company and fire station for replacement of Station Two at UA
5. University Overlay District: focus on transitions from established
neighborhoods to campus
6. Communication and follow-up regarding off-campus student incidents
(drinking, parties, altercations) among residents, city divisions, University of
Arkansas officials
5
7. Master street planning and coordination: (a) maximize Capital improvement
Projects and budgets; (b) develop process for designating and coordinating one-
ways, street parking, change in structure; (c) coordinate building, connections,
maintenance of sidewalks, trails, streets; (d) institute development criteria
around pedestrian accessibility and sidewalks in "edge" areas
8. Traffic and parking coordination: City, UA, FHS
9. Signage and wayfinding coordination: UA, City, NWA
10.Emergency Services (FPD/FFD/GEMS): preparedness, coordination, planning
11.Extensive transit discussion (including funding)
12.Noise Ordinance: education, enforcement clarification, bass issues
13.University vehicle policy (including seasonal closure of Dickson Street)
14.Trail system expansion (specifically student areas)
15.Discussion of cooperation and encouragement for the University, City, and
School District furthering goals for a better-educated workforce
16.Hazardous materials safety: coordination between Fayetteville Fire Department
and UA
17.Solid waste and recycling: partnership and coordination
18.Special event street closures (i.e. UA athletic events, BBBQ): (a) which entity
handles what activity; (b) what types of transit allowed in specific areas
(bicycles, support vehicles)
19.Utilities coordination of water, sewer, stormwater: (a) installation, connections,
sizing, replacement of water and sewer pipes; (b) stormwater management; (c)
Streamside Protection Ordinance
20.West of Razorback Road Parking Project coordination
21.GIS Mapping Services: coordination and partnering
22.Wedington Corridor Master Plan
23.Notification process regarding power of eminent domain and use of power of
eminent domain
24.Promotion of the arts throughout the area and discussion of ways to promote
the arts
A major contribution of this Committee has been the development of an
official venue for town and gown issue discussion and resolution, as well as
a public forum for public input on Committee agenda items. The Committee
addressed the following agenda items in its first year:
• Identify issues for possible review within the next six months
• Operational control of Dickson Street
• University and City of Fayetteville Master Plans presentations and
discussion
• Brainstorming a list of items to review, vote to accept items, and
prioritize items in list for review
• Set New Business for the next meeting's agenda
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• Vote to accept items for the Committee to review and prioritize timing
of items
• Determine Committee meeting dates
• Presentation of survey list of committee priority items and ranking of
items by individual members and presentation of recommendation
from Mike Johnson of a consolidated list of topics
• Master street planning and coordination: a) maximize Capital
Improvement Projects and budgets; b) develop process for designating
and coordinating one-ways, street parking, change in structure; c)
coordinate building, connections, maintenance of sidewalks, trails,
streets; d) institute development criteria around pedestrian
accessibility and sidewalks in "edge" areas
• Presenting of Issues and Information by Sub-Committee "A"
• Presenting of Issues and Information by Sub-Committee "B"
• Presenting of Issues and Information by Sub-Committee "C"
• Presenting of Issues and Information by Sub-Committee "D"
• Sub-Group "A" Leads Discussion on Issues of Master Street Planning
and Coordination, Master Street Construction Projects, and Signage
and Wayfinding Coordination
■ Sub-Group "B" Leads Discussion on Issues of Campus Vicinity Safety
and Emergency Services
■ Sub-Group "C" Leads Discussion on Issues of Enhancing
Communications Among Off-Campus Students, Neighborhood
Residents, and Property Owners; Communication and Follow-Up
Regarding Off-Campus Student Incidents Among Residents, City
Divisions, and UA Officials; and Noise Ordinance Education and
Enforcement
• Sub-Group "D" Leads Discussion on University Overlay District
• Discussion and consideration of Core Campus Proposed Boundary
Map
■ Discussion and consideration of Whether the Committee Should
Advise the City of Fayetteville and University of Arkansas to engage in
conversations about possible collaboration for planning a fire station
on or near the University of Arkansas campus that can handle an
ambulance service and hazardous materials response team
• Review of the results of the Committee's first issue priority survey and
the Committee's recent survey results to examine current priority
items of the Committee
• Improvements in communication, such as a central information
collection point, to reach a broader audience and determination of
how that should be done for greatest effectiveness.
■ Increasing City/University Communication Effectiveness—brainstorm
the kinds of information to be communicated, where it comes from,
whether it is communicated now or not at all, and compile a list.
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The Town and Gown Advisory Committee provided assistance with the goal of
addressing many complex topics through the creation of four sub-committees—
three 6-member committees and three members focused on the overlay district.
The sub-committee topic areas established by the Committee were:
• Sub-Committee "A": Master Street Planning and Coordination a)
maximize Capital Improvement Projects and budgets; b) develop
process for designating and coordinating one-ways, street parking,
change in structure; s) coordinate building, connections, maintenance
of sidewalks, trails, streets; d) institute development criteria around
pedestrian accessibility and sidewalks in "edge" area. Master Street
Construction Projects: a) Martin Luther King Road Enhancement
Project (Razorback Rd. to Eastern Avenue); b) State Route 112
Widening Project (Razorback Rd/Maple St/Garland Ave); c) core
campus street enhancement projects (Dickson St/Maple St/Arkansas
Ave). Signage and Wayfinding Coordination; UA, City, NWA.
• Sub-Committee "B": Campus Vicinity Safety: a) crosswalk installation
and improvement; b) lighting for streets, trails, sidewalks; c) traffic
calming in neighborhoods. Emergency Services (FPD/FFD/GEMS);
preparedness, coordination, planning. Additional fire company and
fire station for replacement of Station Two at UA.
• Sub-Committee "C": Enhancing communications among off-campus
students, neighborhood residents, property owners; a) city code
education (parking, animals, solid waste); b) properly upkeep and
compliance; c) off-campus student tenant and landlord issues; d) 3
unrelated people in a residence. Communication and follow-up
regarding off-campus student incidents (drinking, parties,
altercations) among residents, city divisions, UA officials. Noise
Ordinance education, enforcement clarification, bass issues.
• Sub-Committee "D": University Overlay District: focus on transitions
from established neighborhoods to campus.
The creation of the Transportation Coordination Boundary Map was a major
undertaking of this Committee in its first year, with sub-committee "A" meeting
in public meetings to research, deliberate, and reach a plan that was brought
to the full Committee for discussion, amendment, and a vote of approval. This
Coordination Boundary Map is provided as addendum to this report.
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Transportation Coordination Boundary
Fayetteville,Arkansas September 2013
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