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Home My WebLink About2016-02-23 - Agendas - TentativeTentative Agenda February 23, 2016 Page 1 of 501 City of Fayetteville, Arkansas 113 West Mountain Street Fayetteville, AR 72701 (479) 575-8323 Meeting Agenda - Tentative Agenda Tuesday, February 23, 2016 4:30 PM City Hall Room 326 City Council Agenda Session Adella Gray Ward 1 Sarah Marsh Ward 1 Mark Kinion Ward 2 Matthew Petty Ward 2 Justin Tennant Ward 3 Martin W. Schoppmeyer, Jr. Ward 3 John S. La Tour Ward 4 Alan Long Ward 4 ELECTED OFFICIALS: Mayor Lioneld Jordan City Attorney Kit Williams City Clerk Sondra Smith Tentative Agenda February 23, 2016 Page 2 of 501 City Council Agenda Session Meeting Agenda - Tentative February 23, 2016 Agenda Call To Order Roll Call Pledge of Allegiance Mayor's Announcements, Proclamations and Recognitions City Council Meeting Presentations, Reports and Discussion Items: 1. 2015-0639 Agenda Additions A. Consent: A. 1 2015-0642 2015 4TH QUARTER FINANCIAL REPORT APPROVAL OF THE FEBRUARY 16, 2016 CITY COUNCIL MEETING MINUTES. A.2 2016-0083 INSITUFORM TECHNOLOGIES, INC.: A RESOLUTION TO APPROVE A ONE YEAR CONTRACT EXTENSION WITH INSITUFORM TECHNOLOGIES, INC. IN AN AMOUNT NOT TO EXCEED $330,000.00 FOR SEWER REHABILITATION USING CURED -IN-PLACE SANITARY SEWER LININGS Attachments: 2016 Insituform Legistar Packet A.3 2016-0069 HAWG DWELLINGS, LLC: A RESOLUTION PURSUANT TO FAYETTEVILLE CODE OF ORDINANCES SECTION 39.10(C)(4) TO AUTHORIZE THE MAYOR TO PAY THE AMOUNT OF $8,971.91 TO HAWG DWELLINGS, LLC AND $7,936.56 TO SERVPRO OF FAYETTEVILLE/SPRINGDALE FOR A WASTEWATER DAMAGE CLAIM ARISING AT 902 WEST CLEVELAND STREET Attachments: Cleveland 902 W (Carter) Leqistar Packet City of Fayetteville, Arkansas Page 2 Printed on 2/22/2016 Tentative Agenda February 23, 2016 Page 3 of 501 City Council Agenda Session Meeting Agenda - Tentative February 23, 2016 Agenda A.4 2016-0079 MCCLELLAND CONSULTING ENGINEERS, INC. SUPPLEMENTAL AGREEMENT NO. 1: A RESOLUTION TO APPROVE SUPPLEMENTAL AGREEMENT NO. 1 TO THE CONTRACT WITH MCCLELLAND CONSULTING ENGINEERS, INC. FOR ADDITIONAL CONSTRUCTION PHASE SERVICES ASSOCIATED WITH THE OLD WIRE ROAD SEWER MAIN REPLACEMENT PROJECT WHICH WILL INCREASE THE TOTAL AMOUNT OF THE CONTRACT FROM $228,644.00 TO AN AMOUNT NOT TO EXCEED $250,402.00, AND TO APPROVE A BUDGET ADJUSTMENT Attachments: MCE Ramsey-Overcrest Amendment 1 Legistar Packet BA - McClelland Consulting Ramsey and Overcrest A.5 2016-0078 BID #16-19 T -G EXCAVATING, INC.: A RESOLUTION TO AWARD BID #16-19 AND AUTHORIZE A CONTRACT WITH T -G EXCAVATING, INC. IN THE AMOUNT OF $2,373,333.00 FOR CONSTRUCTION SERVICES ASSOCIATED WITH THE OLD WIRE ROAD SEWER MAIN REPLACEMENT PROJECT, TO APPROVE A PROJECT CONTINGENCY IN THE AMOUNT OF $237,333.30, AND TO APPROVE A BUDGET ADJUSTMENT Attachments: TG Excavating Ramsey-Overcrest Legistar Packet BA - TG Excavating Ramsey and Overcrest A.6 2016-0087 HUB INTERNATIONAL CONTRACT: A RESOLUTION TO APPROVE A ONE YEAR CONTRACT WITH HUB INTERNATIONAL IN THE AMOUNT OF $13,000.00 WITH AUTOMATIC RENEWALS FOR THREE ADDITIONAL ONE YEAR TERMS FOR THE PROVISION OF INSURANCE BROKERAGE AND CONSULTATION SERVICES Attachments: 2016-0087 HUB International B. Unfinished Business: City of Fayetteville, Arkansas Page 3 Printed on 2/22/2016 Tentative Agenda February 23, 2016 Page 4 of 501 City Council Agenda Session Meeting Agenda - Tentative February 23, 2016 Agenda B. 1 2016-0061 RZN 15-5240 (2514 W. LORI RD./RAZORBACK GOLF COURSE): AN ORDINANCE TO REZONE THAT PROPERTY DESCRIBED IN REZONING PETITION RZN 15-5240 FOR APPROXIMATELY 128 ACRES LOCATED AT 2514 WEST LORI ROAD FROM R -A, RESIDENTIAL -AGRICULTURAL; RSF-1, RESIDENTIAL SINGLE FAMILY ONE UNIT PER ACRE; AND RSF-4, RESIDENTIAL SINGLE FAMILY, 4 UNITS PER ACRE TO R -A, RESIDENTIAL -AGRICULTURAL; RMF -24, RESIDENTIAL MULTI -FAMILY, 24 UNITS PER ACRE; NC, NEIGHBORHOOD CONSERVATION; AND NS, NEIGHBORHOOD SERVICES, SUBJECT TO A BILL OF ASSURANCE Attachments: RZN 15-5240 CC reports This Ordinance was left on the first reading at the February 16, 2016 City Council meeting. B.2 2016-0057 AMEND § 72.58 OFF-STREET PARKING FACILITIES; RULES AND RATES: AN ORDINANCE TO AMEND § 72.58 OFF-STREET PARKING FACILITIES; RULES AND RATES (M) TO LIMIT THE MAYOR'S AUTHORITY TO ASSIGN ANY CITY OWNED PAID PARKING LOTS, ON -STREET PAID PARKING SPACES OR THE CLOSURE OF CITY STREETS FOR THE USE OF A PERMITTED SPECIAL EVENT TO NOT MORE THAN TWO (2) DAYS PER YEAR WITHOUT EXPRESS APPROVAL OF THE CITY COUNCIL Attachments: Agenda Request Form & 72.58 City Attorney Memo Ord � 72.58 This Ordinance was left on the first reading at the February 16, 2016 City Council meeting. C. New Business: City of Fayetteville, Arkansas Page 4 Printed on 2/22/2016 Tentative Agenda February 23, 2016 Page 5 of 501 City Council Agenda Session Meeting Agenda - Tentative February 23, 2016 Agenda C. 1 2016-0068 AIT SERVICES, INC.: AN ORDINANCE TO WAIVE THE REQUIREMENTS OF FORMAL COMPETITIVE BIDDING AND AUTHORIZE THE PURCHASE OF SPARE PARTS FOR THE THERMAL DRYING UNIT LOCATED AT THE BIOSOLIDS MANAGEMENT SITE FROM AIT SERVICES, INC. IN THE AMOUNT OF $65,371.50 PLUS APPLICABLE TAXES, TO APPROVE A PROJECT CONTINGENCY IN THE AMOUNT OF $7,174.52, AND TO WAIVE THE REQUIREMENTS OF FORMAL COMPETITIVE BIDDING FOR FUTURE PURCHASES OF PARTS AND REPAIR SERVICES THROUGH DECEMBER 31, 2018 Attachments: SRPacket - 2016-0068 - BMS Thermal Dryer Parts.pdf C.2 2016-0088 LASERFICHE DOCUMENT MANAGEMENT SYSTEM FROM MCCI, LLC ADDITIONAL SOFTWARE USER LICENSES: AN ORDINANCE TO WAIVE THE REQUIREMENTS OF FORMAL COMPETITIVE BIDDING AND AUTHORIZE THE PURCHASE OF ADDITIONAL LASERFICHE USER LICENSES, THE LASERFICHE FORMS MODULE, ANNUAL SOFTWARE MAINTENANCE, AND FUTURE SOFTWARE AND SERVICE NEEDS THROUGH THE END OF FISCAL YEAR 2017 FROM MCCI, LLC IN AN AMOUNT NOT TO EXCEED $235,000.00 PLUS APPLICABLE TAXES Attachments: Laserfiche Packet 02182016 C.3 2016-0085 RZN 15-5293 (701 E. HUNTSVILLE RD./ROSE BAUER): AN ORDINANCE TO REZONE THAT PROPERTY DESCRIBED IN REZONING PETITION RZN 15-5293 FOR APPROXIMATELY 36.25 ACRES LOCATED AT 701 EAST HUNTSVILLE ROAD FROM RSF-4, RESIDENTIAL SINGLE FAMILY, 4 UNITS PER ACRE TO CS, COMMUNITY SERVICES; NC, NEIGHBORHOOD CONSERVATION AND R -A, RESIDENTIAL -AGRICULTURAL AND SUBJECT TO A BILL OF ASSURANCE Attachments: 15-5293 CC REQUEST City of Fayetteville, Arkansas Page 5 Printed on 2/22/2016 Tentative Agenda February 23, 2016 Page 6 of 501 City Council Agenda Session Meeting Agenda - Tentative February 23, 2016 Agenda C.4 2016-0086 RZN 16-5299 (4170 W. MLK BLVD./CALYPSO PROPERTIES): AN ORDINANCE TO REZONE THAT PROPERTY DESCRIBED IN REZONING PETITION RZN 16-5299 FOR APPROXIMATELY 3.4 ACRES LOCATED AT 4170 WEST MARTIN LUTHER KING BOULEVARD FROM R -O, RESIDENTIAL OFFICE TO UT, URBAN THOROUGHFARE Attachments: 15-5299 CC REQUEST DOCS C.5 2016-0034 WEST AVENUE PARKING LOT - DEVELOPMENT CONSIDERATION: A RESOLUTION TO EXPRESS THE CITY COUNCIL'S INTENT TO CONSIDER PROPOSALS FOR THE DEVELOPMENT AND IMPROVEMENT OF THE CITY'S 2.8 ACRE PROPERTY AT THE SOUTHWEST CORNER OF WEST AVENUE AND DICKSON STREET CURRENTLY USED AS THE WEST AVENUE PARKING LOT Attachments: Resolution of Intent Agenda Item C.6 2016-0075 2016 EMPLOYEE COMPENSATION: A RESOLUTION TO APPROVE A BUDGET ADJUSTMENT IN THE AMOUNT OF $1,220,000.00 TO FUND THE CITY-WIDE 2016 EMPLOYEE COMPENSATION ADJUSTMENT, AND TO APPROVE A CERTIFICATION PAY PLAN FOR SWORN POLICE PERSONNEL Attachments: 2016 Employee Compensation BA2016 - 2016-0075 ECP2016 C.7 2016-0063 AMEND § 164.19 ACCESSORY DWELLING UNITS (C): AN ORDINANCE TO AMEND § 164.19 (C) OF THE FAYETTEVILLE CODE TO REMOVE THE 5,000 SQUARE FOOT MINIMUM LOT AREA REQUIREMENT FOR AN ACCESSORY DWELLING UNIT Attachments: Agenda Request Packet & 164.19 (C) D. City Council Agenda Session Presentations: D. 1 2016-0055 AGENDA SESSION PRESENTATION RECYCLING AND TRASH UPDATE FOR RECYCLING PILOT PROJECTS- BRIAN PUGH City of Fayetteville, Arkansas Page 6 Printed on 2/22/2016 Tentative Agenda February 23, 2016 Page 7 of 501 City Council Agenda Session Meeting Agenda - Tentative February 23, 2016 Agenda E. City Council Tour: F. Announcements: G. Adjournment NOTICE TO MEMBERS OF THE AUDIENCE All interested persons may address the City Council on agenda items of New and Old Business. Please wait for the Mayor to request public comment and then come to the podium, give your name, address, and comments about the agenda item. Please address only the Mayor. Questions are usually answered by the Mayor, Aldermen or Staff after the public comment period is over. Please keep your comments brief and respectful. Each person is only allowed one turn at the microphone for discussion of an agenda item. All cell phones must be silenced and may not be used within the City Council Chambers. Below is a portion of the Rules of Order and Procedure of the Fayetteville City Council pertaining to City Council meetings: Agenda additions: A new item which is requested to be added to the agenda at a City Council meeting should only be considered if it requires immediate City Council consideration and if the normal agenda setting process is not practical. The City Council may only place such new item on the City Council meeting's agenda by suspending the rules by two-thirds vote. Such agenda addition shall be heard prior to the Consent Agenda. Consent Agenda: Consent Agenda items shall be read by the Mayor and voted upon as a group without discussion by the City Council. If an Alderman wishes to comment upon or discuss a Consent Agenda item, that item shall be removed and considered immediately after the Consent Agenda has been voted upon. City of Fayetteville, Arkansas Page 7 Printed on 212212016 Tentative Agenda February 23, 2016 Page 8 of 501 City Council Agenda Session Meeting Agenda - Tentative February 23, 2016 Agenda Old business and new business. Presentations by staff and applicants. Agenda items shall be introduced by the Mayor and, if an ordinance, read by the City Attorney. City staff shall then present a report. An agenda applicant (city contractor, rezoning or development applicant, etc.) may present its proposal only during this presentation period, but may be recalled by an alderman later to answer questions. Staff and applicants may use electronic visual aids in a City Council meeting as part of their presentation. Public comments. Public comment shall be allowed for all members of the audience on all items of old and new business and subjects of public hearings. No electronic visual aid presentations shall be allowed, but the public may submit photos, petitions, etc. to be distributed to the City Council. If a member of the public wishes for the City Clerk to distribute materials to the City Council before its meeting, such materials should be supplied to the City Clerk office no later than 9:00 a.m. on the day of the City Council meeting. Any member of the public shall first state his or her name and address, followed by a concise statement of the person's position on the question under discussion. Repetitive comments should be avoided; this applies to comments made previously either to the City Council or to the Planning Commission when those Planning Commission minutes have been provided to the Aldermen. All remarks shall be addressed to the Mayor or the City Council as a whole and not to any particular member of the City Council. No person other than the Aldermen and the person having the floor shall be permitted to enter into any discussions without permission of the Mayor. No questions shall be directed to an Alderman or city staff member except through the Mayor. Courtesy and respect. All members of the public, all city staff and elected officials shall accord the utmost courtesy and respect to each other at all times. All shall refrain from rude or derogatory remarks, reflections as to integrity, abusive comments and statements about motives or personalities. Any member of the public who violates these standards shall be ruled out of order by the Mayor, must immediately cease speaking and shall leave the podium. Interpreters or TDD for hearing impaired are available for all City Council meetings, a 72 hour advance notice is required. For further information or to request an interpreter, please call 479-575-8330. A copy of the complete City Council agenda is available at www.fayetteville-ar.gov or in the office of the City Clerk, 113 W. Mountain, Fayetteville, Arkansas. City of Fayetteville, Arkansas Page 8 Printed on 212212016 Tentative Agenda February 23, 2016 City of Fayetteville, Arkansas Page9of501 113 West Mountain Street Fayetteville, AR 72701 (479) 575-8323 Text File File Number: 2016-0083 Agenda Date: 3/1/2016 Version: 1 Status: Agenda Ready In Control: City Council Meeting File Type: Resolution Agenda Number: A. 2 INSITUFORM TECHNOLOGIES, INC.: A RESOLUTION TO APPROVE A ONE YEAR CONTRACT EXTENSION WITH INSITUFORM TECHNOLOGIES, INC. IN AN AMOUNT NOT TO EXCEED $330,000.00 FOR SEWER REHABILITATION USING CURED -IN-PLACE SANITARY SEWER LININGS BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1. That the City Council of the City of Fayetteville, Arkansas hereby approves a one year contract extension with Insituform Technologies, Inc. in an amount not to exceed $330,000.00 for sewer rehabilitation using cured -in-place sanitary sewer linings. City of Fayetteville, Arkansas Page 1 Printed on 2/18/2016 Tentative Agenda February 23, 2016 Page 10 of 501 City of Fayetteville Staff Review Form 2016-0083 Legistar File ID 3/1/2016 City Council Meeting Date - Agenda Item Only N/A for Non -Agenda Item Tim Nyander 2/12/2016 Water & Sewer Maintenance / Utilities Department Submitted By Submitted Date Division / Department Action Recommendation: Staff recommends approval of a contract extension with Insituform Technologies, Inc., and approval of an authorization totaling $330,000 for City of Fayetteville sewer rehabilitation in 2016 using cured -in-place sanitary sewer linings. Budget Impact: 5400.5700.5815.00 Water and Sewer Account Number Fund 02017.2016 Sanitary Sewer Rehabilitation Project Number Project Title Budgeted Item? Yes Current Budget $ 4,731,273.00 Funds Obligated $ 843,428.66 Current Balance $ 3,887,844.34 Does item have a cost? Yes Item Cost $ 330,000.00 Budget Adjustment Attached? No Budget Adjustment $ - Remaining Budget 3,557,844.34 V20140710 Previous Ordinance or Resolution # 61-14 Original Contract Number: 2270 Comments: Approval Date: CITY OF Fay le ARKANSAS MEETING OF MARCH 1, 2016 TO: Fayetteville City Council Tentative Agenda February 23, 2016 Page 11 of 501 CITY COUNCIL AGENDA MEMO THRU: Mayor Lioneld Jordan Don Marr, Chief of Staff Fayetteville Water and Sewer Committee FROM: Tim Nyander, Utilities Director 7-9 DATE: February 12, 2016 SUBJECT: 2016 Sewer Rehabilitation Contract with Insituform Technologies, Inc. RECOMMENDATION: Staff recommends approval of a contract extension with Insituform Technologies, Inc., and approval of an authorization totaling $330,000 for City of Fayetteville sewer rehabilitation in 2016 using cured -in-place sanitary sewer linings. BACKGROUND: On November 7, 2012, the City of Fayetteville accepted sealed competitive bids for sanitary sewer main line and service lateral lining services with Insituform Technologies, Inc. submitting the successful bid proposal (see attached materials). The bid schedule includes specific unit prices for various items of work; with the sanitary sewer rehabilitation program then using the same pricing to complete the annual rehabilitation program. DISCUSSION: The direct contracting with Insituform Technologies, Inc. allows the City of Fayetteville to execute its sanitary sewer rehabilitation program effectively and efficiently. Pipes being repaired with liners under this contract are either identified by the City through normal maintenance operations or by consultants executing Sanitary Sewer Evaluation Studies (such as the Smoke Testing Program). Either way, engineering and administrative costs are held to a bare minimum as formal plans and specifications are not required. This work is an integral part of the City's ongoing program to maintain its sewer system in the most long-term yet cost effective fashion, with cured -in-place linings being by far the lowest cost strategy for applications where it is appropriate. This will be the 4th year of a 5 -year renewable contract with Insituform. BUDGET/STAFF IMPACT: Funds are available in the 2016 Sanitary Sewer Rehabilitation Project budget. ATTACHMENTS: Staff Review Form PO Request Bid Proposal Resolutions 64-14 & 226-12 Mailing Address: 113 W. Mountain Street www.fayetteville-ar.gov Fayetteville, AR 72701 Tentative Agenda City of Fayetteville - Purchase Order Request (PO) Requisition No.: ate: Page 12 of 0 2/11/2016 (Not a Purchase Order) P.O Number' All PO Requests shall be scanned to the Purchasing e-mail: Purchasing@fayetteville-ar.gov. Purchase shall not be made until an actual PO has been issued. Vendor Vendor Mail LeaistarM #; 1454 Name: Insituform Technologies L FO Address: 17988 Edison Ave Fyv City: Chesterfield State: MO Zip Reauester: Diana Hendricks Item 1 2 3 4 5 6 7 8 9 10 116 CIPP Contract for the Sanitary Sewer Main I 1 ne& Service Lateral Cured in Place Lining Unit of Issue Unit Cost Extended Cost Lot 330,000.00 $330,000.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 Shipping/Handling Lot Special Instructions: THIS IS A 2016 PO REQUEST FOR THE 2016 CIPP Term Contract. Chief Financial Officer: Dispatch Manager: Department Director: Budget Director: Utilities Manager: LC r Yes F No B Point: Taxable F Yes r No Code: Ship to code: Quotes Attached 63005 1 F Yes r No Requester's Employee #: Extension: 3951 8249 Account Number Project.Sub# 5400.5700.5815.00 02017/2016 Subtotal Purchasing Manager: IT Director: Other: 2016-0083 Expected Delivery Date: # I Fixed Asset # $330,000.00 $0.00 $330,000.00 J 2014 6 1 Tentative Agenda February 23, 2016 Page 13 of 501 BID: 12-17t TIME1'tlli7l�'i 2 TIME: 2.0 ISI ARKA N5A:S.. CITY O iwA'Y`ETTEVILLE Bid 12-75, Construction - 2013 Sanitary Sewer Main Line & Service Lateral Lining ,F,•_v.;; ,«,?'^ s x ?`'X✓ "nom '�r s. i'r �.„s, ' �i '�' :>:;<r� ;*u r >.d :. x., r ,�z, ,a* 1 Insituform Technologies, LLC. $ 13,261.60 2 SAK Construction, LLC. �' 537,875.00 3 Suncoast Infrastructure, Inc. $ 391,600.00 *NOtiCE- did award is contingent upcko:) c+ndor meWng minimurs# specifications and formal authorization by City officials. 6 CERTIFIED: Tentative Agenda February 23, 2016 Page 14 of 501 Detailed Bid Tabulation - 2013 Sanitary Sewer Main Line and Service Lateral Lining, Cured in Place Pipe Method Insituform Technolo ies, LLC SAK Construction, LLC Suncoast Infrastructure, Inc. Item Nnklem e proUnits . Unit to ,Unit Rxigg In.. i fres Tota] Upit Figures, 12,tal, F' a 1 6" x 4.5mm trenchless rehabilitation by CIPP of existing sewer pipe mainline, com Tete in place 2500 LF. $ 37.00 $ 92 500.00 . $ 48.00 $ 120,000.00 '$ 30.00 $ 75,000.00 2[existing 8" x 6.Omm trenchless rehabilitation by CIDP of sewer Ripe mainline, complete in place 2000 LF $ 36.0.0. $ 72.,000.00 $ 34.50 $ 69 000.00 $ 28.00.: $ 56,000.00. 3 10" x 6.Omm trenchless rehabilitation by CIPP of existing sewer pipe mainline, com fete in: lace 500 LF $ 36.00 $ 18,000.00 $ 38.50 $ 19,250.00 $ 33.00 $ 16,500.00 4 12" x 6.Omm trenchless rehabilitation by CIPP of existing sewer. pipe mainline complete in: lace 500 LF $ 42.00 ,$ 21,000.00 <$ 56.00 $ -28,000.00 $ _ 38.00 $ 19,000.00 5 15" x 7.5mm trenchless rehabilitation by CIPP of lexisting sewer. i e mainline complete in. lace 500 LF _$. 54.00 ,$ 27,000.00 $ 66.75 $ 33,375.00: $ 65.00 $ 32.500.00 6 18" x 9mm trenchless rehabilitation by CIPP of existing sewer pipe mainline, complete, in lace 500 LF.1 $ 68.00 $ 34000.00 $ 101.00 $ 5Q.500.00 $ 85.00 $ 42,500.00 7 Internal reinstatement of Service Laterals 150 RA11 0.01. $ 1.50 $ 100.00 $ 15,000.00' $ 50.00' $ 7,500.00 8 Trenchless rehabilitation by CIPP of existing 4" Service Lateral 30 :EA $ 1.350.00 $ 40,500.00 $ 3,300.00 $ 99,000.00. $ 3,345.00 $ 100,350.00 9 Standard_ Mobilization in 15 workin ;da s 2 EA $ 1 000.00 S 2,000.00 $ 24,500.00 $ 49,000.00 $ 7,500.00 $ 15.000.00 10 Emergency Mobilization within 3 worki da s _ i :EA $ 2,000.00 $ 2,000.00 $ 36,750.00 $ 36;750.00 $ 9,000.00 $ 9,000.00 11 CIPP Point Repair, 6" -12" Diameter, 10 LF 5 EA $ 850.00 $ 4,250.00 $ 3,600.00 $ - 18,000.00 $ 3,650.00 $ 18,250.00 Total -Bid _ _. $ 313,251.50 $ 537 975.00 $ 39]x600.00 ' Tentative Agenda February 23, 2016 Page 15 of 501 4.0 BIDDER'S PROPOSAL 4.1 ITEMIZED DESCRIPTION OF BID PRICING TO: City of Fayetteville Fayetteville, Arkansas The undersigned bidder, having examihed:ti e specifications and contract doouments3 and tieing fully advi;ged;as to the extent and character of the work, propose to furnish all equipment and to perforin ;all labor and work necessary for the completion of the work described :by and ;in accordance: with the specifications and contracts, for the following prices to wit. The unit prices shall be written in words on each line below the item description. The unit price in figures and extended total in figures shall be written on the lines provided. The total bid amount shall be written in both figures and words on the lines provided. Itnm APRrox. Unit Price No. Item Description Qt. Unit In Figures Total 6" x 4.5mm trenchless rehabilitation by CIPP of existing sewer pipe I mainline, complete in place �aY Ti0 i1 dollars' 2500 LF $ 37, O 0 8" x 6.0mm trenchless rehabilitation by CIPP of existing sewer pipe 2 mainline, complete in place `` no �Y SAX �Ma �Dl? dollars 2000 LF $ 34-00. $ 7Z . 000.00 10" x 6.Omm trenchless rehabilitation by CIPP of existing sewer pipe 3. mainline, complete in place dollars 500 LF $ 30.00 $ 1T'000 .04 12" x 6.Omm trenchless rehabilitation by CIPP of existing sewer pipe 4' mainline, complete in place IOO dollars 500 LF $ q Z • p 0 $ ;1.11000. 0 0 Item AARnrox. Unft Price No. Item DescriptionbL.. Unit In Figures Total 15" x 7.5mm trenchless rehabilitation by CIPP of existing sewer pipe 3 mainline, complete in place G -6'r 04 (� 11 CO dollars 500 LF $ 64.00 $ 2 i' 00 0.00 18" x 9mm trenchless rehabilitation by CIDP of existing sewer pipe 6 mainline, complete in place S -IL' 4irk+ Ai Tentative Agenda February 23, 2016 Page 17 of 501 TOTAL BID AMOUNT S , 1.51 . '�'O 7:t+e- kllvdMa OlttK -f�AC1SgKl +900 LWJI"tJ ;4R1414 00e A016vs iAKJ Mcek4s On Writing The undersigned understands that this bid is for a term maintenance contract for the rehabilitation of sanitary sewer mainlines throughout Fayetteville, Arkansas and that the City of Fayetteville here may choose to purchase more, less, or none of the rehabilitation, depending upon its needs. The City of Fayetteville is under no obligation to purchase a minimum amount of any item awarded. This contract is generally for miscellaneous and unidentified rehabilitation of sanitary sewer mains and service connections using the cured -in-place pipe method. The bidder understands that the City of Fayetteville reserves the right to reject any or all bids, and to waive informalities in the bidding. The undersigned further agrees that the proposal guaranty may be retained by the City of Fayetteville, Arkansas, provided the undersigned is one of the lowest and most advantageous bidders, and that said proposal guaranty shall remain with the City of Fayetteville until the contract has been signed, and the bond required for the faithful performance of the contract has been made by one of the lowest responsible bidders; otherwise, proposal guaranty may be obtained from the City of Fayetteville after forty-eight hours from the time of opening of the bids. The undersigned hereby declares that he has had sufficient time to make all test and investigations to arrive at an intelligent estimate of the cost of doing the work, and has carefully examined the specifications and documents relating to the work covered by his bid or bids, that he agrees to do the work, and that no representation made by the City of Fayetteville are in any sense a warranty, but are mere estimates for guidance df the CONTRACTOR. Upon receipt of notice of the acceptance of the bid, we will execute the formal contract attached in quintuplicate, within ten days, and will deliver a Surety Bond for the faithful performance of the contract, and such other bonds as may have been required in the specifications. The bid security attached in the sum of 5%of the greatest amount of the total bid is ($59/o) is to become the property of the City of Fayetteville if a cashier's check, and if a bond, the principal amount shall be paid to the City of Fayetteville, in the event the contract and bond are not executed within the time set forth, and to be considered as liquidated damages because the delay and additional work caused thereby are incapable of accurate ascertainment. RESPECTFULLY SUBAUTTED Ins ituf orm Bidder Technologies,<;LLC 0000 rn H. Douglas Thomas V.P.—Global Procurement/Ops., SIGNATX=AM=LE Business Address 17988 Edison Avenue Chesterfield, MO 63005 Telephone Number 636-530-8000 FAX Number 636-530-0751 Arkansas Contractors License Number 0072030413 NOTE: DO NOT DETACH BID FROM OTHER PAPERS BOUND IN THIS DOCUMENT. Fill Sid Form in with ink and submit complete with all other papers bound in this document Tentative Agenda February 23, 2016 Page 18 of 501 RESOLUTION NO. 61-14 A RESOLUTION TO APPROVE A CONTRACT EXTENSION WITH INSITUFORM TECHNOLOGIES, INC. IN AN AMOUNT NOT TO EXCEED $330,000.00 FOR SANITARY SEWER LINING SERVICES FOR CURED -IN- PLACE SANITARY SEWER LININGS BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1. That the City Council of the City of Fayetteville, Arkansas hereby approves a contract extension with Insituform Technologies, Inc. in an amount not to exceed $330,000.00 for sanitary sewer lining services for cured -in-place sanitary sewer linings. PASSED and APPROVED this 18th day of March, 2014. ATTEST: By: &�-' 4 -k -t4 SONDRA E. SMITH, City Clerk/Treasurer ®U®FAY ETT EVILLE ®A®�®A i �A Tentative Agenda February 23, 2016 Page 19 of 501 RESOLUTION NO. 226-12 A RESOLUTION TO APPROVE BID #12-75 FOR A CONSTRUCTION CONTRACT WITH INSITUFORM TECHNOLOGIES, LLC FOR SERVICE LATERAL AND SEWER MAIN CURED IN PLACE LINING IN THE AMOUNT OF $330,000.00. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby approves Bid #12-75 for a construction contract with Insituform Technologies, LLC for service lateral and sewer main cured in place lining in the amount of $330,000.00 and authorizes Mayor Jordan to sign the construction contract. PASSED and APPROVED this 4t" day of December, 2012. APPROVED: ATTEST: By: By: (�C� LI NELD AN, Mayor SONDRA E. SMITH, City Clerk/Treasurer %I111fU ff `�� K I TR i��i� ��'� •G�� Y 0,c!-.6 :F YE EVILLF: �: e �, s•. kA NS Tentative Agenda February 23, 2016 Paget of 501 City of Fayetteville, Arkansas 113 West Mountain Street Fayetteville, AR 72701 (479) 575-8323 Text File File Number: 2016-0069 Agenda Date: 3/1/2016 Version: 1 Status: Agenda Ready In Control: City Council Meeting Agenda Number: A. 3 HAWG DWELLINGS, LLC: File Type: Resolution A RESOLUTION PURSUANT TO FAYETTEVILLE CODE OF ORDINANCES SECTION 39.10(C) (4) TO AUTHORIZE THE MAYOR TO PAY THE AMOUNT OF $8,971.91 TO HAWG DWELLINGS, LLC AND $7,936.56 TO SERVPRO OF FAYETTEVILLE/SPRINGDALE FOR A WASTEWATER DAMAGE CLAIM ARISING AT 902 WEST CLEVELAND STREET WHEREAS, pursuant to the Fayetteville Code of Ordinances Section 39.10(C)(4), the City Council must approve the payment of wastewater damage claims exceeding $8,000.00. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section l: That the City Council of the City of Fayetteville, Arkansas, pursuant to Fayetteville Code of Ordinances § 39.10(C)(4), authorizes the Mayor to pay $8,971.91 to Hawg Dwellings, LLC and $7,936.56 to Servpro of Fayetteville/Springdale for a wastewater damage claim arising at 902 West Cleveland Street. City of Fayetteville, Arkansas Page 1 Printed on 2/18/2016