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Home My WebLink About2016-02-09 - Agendas - TentativeTentative Agenda February 09, 2016 Page 1 of 279 City of Fayetteville, Arkansas 113 West Mountain Street Fayetteville, AR 72701 (479) 575-8323 Meeting Agenda - Tentative Agenda Tuesday, February 9, 2016 4:30 PM City Hall Room 326 City Council Agenda Session Adella Gray Ward 1 Sarah Marsh Ward 1 Mark Kinion Ward 2 Matthew Petty Ward 2 Justin Tennant Ward 3 Martin W. Schoppmeyer, Jr. Ward 3 John S. La Tour Ward 4 Alan Long Ward 4 ELECTED OFFICIALS: Mayor Lioneld Jordan City Attorney Kit Williams City Clerk Sondra Smith Tentative Agenda February 09, 2016 Page 2 of 279 City Council Agenda Session Meeting Agenda - Tentative February 9, 2016 Agenda Call To Order Roll Call Pledge of Allegiance Mayor's Announcements, Proclamations and Recognitions City Council Meeting Presentations, Reports and Discussion Items: Agenda Additions A. Consent: A. 1 2015-0641 A.2 2016-0009 APPROVAL OF THE FEBRUARY 2, 2016 CITY COUNCIL MEETING MINUTES. MITCHELL, WILLIAMS, SELIG, GATES & WOODYARD, PLLC AMENDMENT NO. 3: A RESOLUTION TO APPROVE AMENDMENT NO. 3 TO THE CONTRACT WITH MITCHELL, WILLIAMS, SELIG, GATES & WOODYARD, PLLC IN THE AMOUNT OF $14,000.00 FOR ADDITIONAL LEGAL SERVICES RELATED TO THE WHITE RIVER WATER QUALITY STANDARDS PETITION TO THE ARKANSAS POLLUTION CONTROL AND ECOLOGY COMMISSION Attachments: Mitchell Williams Amendment No. 3 Legistar Packet A.3 2016-0067 WATERSHED CONSERVATION RESOURCE CENTER TASK ORDER NO. 4: A RESOLUTION TO APPROVE TASK ORDER NO. 4 WITH THE WATERSHED CONSERVATION RESOURCE CENTER IN THE AMOUNT OF $79,500.00 FOR CONTINUED NATIVE VEGETATION ESTABLISHMENT EFFORTS AND MINOR ADJUSTMENTS TO EXISTING RESTORATION AREAS TO ENHANCE STREAM CHANNEL STABILITY Attachments: 2016-0067 Vegetation Restoration and Stability City of Fayetteville, Arkansas Page 2 Printed on 2/4/2016 Tentative Agenda February 09, 2016 Page 3 of 279 City Council Agenda Session Meeting Agenda - Tentative February 9, 2016 Agenda B. Unfinished Business: None C. Public Hearing: C. 1 2016-0059 RAZE AND REMOVAL AND CLEAN-UP AT 550 W. SKELTON STREET: A RESOLUTION TO ORDER THE RAZING AND REMOVAL OF A DILAPIDATED AND UNSAFE STRUCTURE AND CLEAN-UP OF UNSANITARY AND UNSIGHTLY CONDITIONS ON PROPERTY OWNED BY U.S. BANK NATIONAL ASSOCIATION LOCATED AT 550W. SKELTON STREET IN THE CITY OF FAYETTEVILLE, ARKANSAS, AND TO APPROVE A BUDGET ADJUSTMENT Attachments: 550 Skelton Agenda Packet BA - 550 Skelton C.2 2016-0058 RAZE AND REMOVAL 1180 E. HUNTSVILLE ROAD: A RESOLUTION TO ORDER THE RAZING AND REMOVAL OF A DILAPIDATED AND UNSAFE STRUCTURE OWNED BY AARON KENDALL KIRK AND JOHN PAUL KEARY LOCATED AT 1180E. HUNTSVILLE ROAD IN THE CITY OF FAYETTEVILLE, ARKANSAS, AND TO APPROVE A BUDGET ADJUSTMENT Attachments: 1180 Huntsville Agenda Packet BA - 1180 Huntsville D. New Business: D. 1 2016-0056 NORTHWEST ARKANSAS REGIONAL PLANNING COMMISSION ONE-YEAR CONTRACT: AN ORDINANCE TO WAIVE THE REQUIREMENTS OF FORMAL COMPETITIVE BIDDING AND APPROVE A ONE-YEAR CONTRACT WITH THE NORTHWEST ARKANSAS REGIONAL PLANNING COMMISSION IN THE AMOUNT OF $40,017.86 FOR A STORMWATER EDUCATION PROGRAM FOR 2016 Attachments: 2016-0056 Stormwater Education Agreement City of Fayetteville, Arkansas Page 3 Printed on 2/4/2016 Tentative Agenda February 09, 2016 Page 4 of 279 City Council Agenda Session Meeting Agenda - Tentative February 9, 2016 Agenda D.2 2016-0065 AMEND THE MASTER STREET PLAN: A RESOLUTION TO AMEND THE MASTER STREET PLAN BY RECLASSIFYING NORTH COLLEGE AVENUE BETWEEN MAPLE STREET AND NORTH STREET FROM FIVE LANE PRINCIPAL ARTERIAL WITH AN 87 FOOT RIGHT OF WAY TO A FOUR LANE THOROUGHFARE WITH A 63 FOOT RIGHT OF WAY Attachments: 15-5283 Full CC Packet D.3 2016-0064 VAC 15-5280 (5 W. APPLEBY RD./WRMC OFFICES): AN ORDINANCE TO APPROVE VAC 15-5280 SUBMITTED BY USI CONSULTING ENGINEERS, INC. FOR PROPERTY LOCATED AT 5 W. APPLEBY ROAD TO VACATE PORTIONS OF SEWER AND DRAINAGE EASEMENTS Attachments: 15-5280 Full CC Packet D.4 2016-0060 VAC 15-5287 (SW CORNER OF PERSIMMON & MTN.RANCH BLVD./PARK HILL MTN. RANCH): AN ORDINANCE TO APPROVE VAC 15-5287 SUBMITTED BY JORGENSEN AND ASSOCIATES, INC. FOR PROPERTY LOCATED AT THE SOUTHWEST CORNER OF PERSIMMON AND MOUNTAIN RANCH BOULEVARD TO VACATE PORTIONS OF UTILITY EASEMENTS Attachments: 15-5287 CC reports D.5 2016-0062 VAC 16-5303 (4200 W. MAHOGANY DR./BRADFORD): AN ORDINANCE TO APPROVE VAC 16-5303 SUBMITTED BY REID AND ASSOCIATES, INC. FOR PROPERTY LOCATED AT 4200 WEST MAHOGANY TO VACATE A PORTION OF UTILITY EASEMENT Attachments: 16-5303 CC packet City of Fayetteville, Arkansas Page 4 Printed on 2/4/2016 Tentative Agenda February 09, 2016 Page 5 of 279 City Council Agenda Session Meeting Agenda - Tentative February 9, 2016 Agenda D.6 2016-0061 RZN 15-5240 (2514 W. LORI RD./RAZORBACK GOLF COURSE): AN ORDINANCE TO REZONE THAT PROPERTY DESCRIBED IN REZONING PETITION RZN 15-5240 FOR APPROXIMATELY 128 ACRES LOCATED AT 2514 WEST LORI ROAD FROM R -A, RESIDENTIAL -AGRICULTURAL; RSF-1, RESIDENTIAL SINGLE FAMILY ONE UNIT PER ACRE; AND RSF-4, RESIDENTIAL SINGLE FAMILY, 4 UNITS PER ACRE TO R -A, RESIDENTIAL -AGRICULTURAL; RMF -24, RESIDENTIAL MULTI -FAMILY, 24 UNITS PER ACRE; NC, NEIGHBORHOOD CONSERVATION; AND NS, NEIGHBORHOOD SERVICES, SUBJECT TO A BILL OF ASSURANCE Attachments: RZN 15-5240 CC reports D.7 2016-0057 AMEND § 72.58 OFF-STREET PARKING FACILITIES; RULES AND RATES: AN ORDINANCE TO AMEND § 72.58 OFF-STREET PARKING FACILITIES; RULES AND RATES (M) TO LIMIT THE MAYOR'S AUTHORITY TO ASSIGN ANY CITY OWNED PAID PARKING LOTS OR ON -STREET PAID PARKING SPACES WITHIN THE ENTERTAINMENT DISTRICT OR THE CLOSURE OF CITY STREETS FOR THE USE OF A PERMITTED SPECIAL EVENT TO NOT MORE THAN TWO (2) DAYS PER YEAR WITHOUT EXPRESS APPROVAL OF THE CITY COUNCIL Attachments: Agenda Request Form § 72.58 E. City Council Agenda Session Presentations: E. 1 2015-0587 AGENDA SESSION PRESENTATION: AIRPORT UPDATE BY JOHNNY ROSCOE, AIRPORT DIRECTOR E.2 2016-0043 AGENDA SESSION PRESENTATION: QUARTERLY ECONOMIC DEVELOPMENT PRESENTATION, CHUNG TAN City of Fayetteville, Arkansas Page 5 Printed on 2/4/2016 Tentative Agenda February 09, 2016 Page 6 of 279 City Council Agenda Session Meeting Agenda - Tentative February 9, 2016 Agenda F. City Council Tour: G. Announcements: H. Adjournment NOTICE TO MEMBERS OF THE AUDIENCE All interested persons may address the City Council on agenda items of New and Old Business. Please wait for the Mayor to request public comment and then come to the podium, give your name, address, and comments about the agenda item. Please address only the Mayor. Questions are usually answered by the Mayor, Aldermen or Staff after the public comment period is over. Please keep your comments brief and respectful. Each person is only allowed one turn at the microphone for discussion of an agenda item. All cell phones must be silenced and may not be used within the City Council Chambers. Below is a portion of the Rules of Order and Procedure of the Fayetteville City Council pertaining to City Council meetings: Agenda additions: A new item which is requested to be added to the agenda at a City Council meeting should only be considered if it requires immediate City Council consideration and if the normal agenda setting process is not practical. The City Council may only place such new item on the City Council meeting's agenda by suspending the rules by two-thirds vote. Such agenda addition shall be heard prior to the Consent Agenda. Consent Agenda: Consent Agenda items shall be read by the Mayor and voted upon as a group without discussion by the City Council. If an Alderman wishes to comment upon or discuss a Consent Agenda item, that item shall be removed and considered immediately after the Consent Agenda has been voted upon. City of Fayetteville, Arkansas Page 6 Printed on 214/2016 Tentative Agenda February 09, 2016 Page 7 of 279 City Council Agenda Session Meeting Agenda - Tentative February 9, 2016 Agenda Old business and new business. Presentations by staff and applicants. Agenda items shall be introduced by the Mayor and, if an ordinance, read by the City Attorney. City staff shall then present a report. An agenda applicant (city contractor, rezoning or development applicant, etc.) may present its proposal only during this presentation period, but may be recalled by an alderman later to answer questions. Staff and applicants may use electronic visual aids in a City Council meeting as part of their presentation. Public comments. Public comment shall be allowed for all members of the audience on all items of old and new business and subjects of public hearings. No electronic visual aid presentations shall be allowed, but the public may submit photos, petitions, etc. to be distributed to the City Council. If a member of the public wishes for the City Clerk to distribute materials to the City Council before its meeting, such materials should be supplied to the City Clerk office no later than 9:00 a.m. on the day of the City Council meeting. Any member of the public shall first state his or her name and address, followed by a concise statement of the person's position on the question under discussion. Repetitive comments should be avoided; this applies to comments made previously either to the City Council or to the Planning Commission when those Planning Commission minutes have been provided to the Aldermen. All remarks shall be addressed to the Mayor or the City Council as a whole and not to any particular member of the City Council. No person other than the Aldermen and the person having the floor shall be permitted to enter into any discussions without permission of the Mayor. No questions shall be directed to an Alderman or city staff member except through the Mayor. Courtesy and respect. All members of the public, all city staff and elected officials shall accord the utmost courtesy and respect to each other at all times. All shall refrain from rude or derogatory remarks, reflections as to integrity, abusive comments and statements about motives or personalities. Any member of the public who violates these standards shall be ruled out of order by the Mayor, must immediately cease speaking and shall leave the podium. Interpreters or TDD for hearing impaired are available for all City Council meetings, a 72 hour advance notice is required. For further information or to request an interpreter, please call 479-575-8330. A copy of the complete City Council agenda is available at www.fayetteville-ar.gov or in the office of the City Clerk, 113 W. Mountain, Fayetteville, Arkansas. City of Fayetteville, Arkansas Page 7 Printed on 214/2016 Tentative Agenda February 09, 2016 City of Fayetteville, Arkansas 113 West Mountain Raget8 of 279 Fayetteville, AR 72701 (479) 575-8323 Text File File Number: 2016-0009 Agenda Date: 2/16/2016 Version: 1 Status: Agenda Ready In Control: City Council Meeting Agenda Number: A. 2 File Type: Resolution MITCHELL, WILLIAMS, SELIG, GATES & WOODYARD, PLLC AMENDMENT NO. 3: A RESOLUTION TO APPROVE AMENDMENT NO. 3 TO THE CONTRACT WITH MITCHELL, WILLIAMS, SELIG, GATES & WOODYARD, PLLC IN THE AMOUNT OF $14,000.00 FOR ADDITIONAL LEGAL SERVICES RELATED TO THE WHITE RIVER WATER QUALITY STANDARDS PETITION TO THE ARKANSAS POLLUTION CONTROL AND ECOLOGY COMMISSION BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1. That the City Council of the City of Fayetteville, Arkansas hereby approves Amendment No. 3 to the contract with Mitchell, Williams, Selig, Gates & Woodyard, PLLC in the amount of $14,000.00 for additional legal services related to the White River water quality standards petition to the Arkansas Pollution Control and Ecology Commission. City of Fayetteville, Arkansas Page 1 Printed on 2/4/2016 Tentative Agenda February 09, 2016 Page 9 of 279 City of Fayetteville Staff Review Form 2016-0009 Legistar File ID 2/16/2016 City Council Meeting Date - Agenda Item Only N/A for Non -Agenda Item Tim Nyander 1/27/2016 Utilities Director/ Utilities Department Submitted By Submitted Date Division / Department Action Recommendation: Approval of Amendment No. 3 to the Contract with Mitchell Williams, Selig, Gates & Woodyard (Mitchell Williams) in the amount of $14,000 for additional legal services related to the White River Water Quality Standards Petition to the Arkansas Pollution Control and Ecology Commission. Remaining Budget 997.57 V20140710 Previous Ordinance or Resolution # 80-14 Original Contract Number: 2182 Approval Date: Comments: Budget Impact: 5400.5700.5314.00 Water/Sewer Account Number Fund 11014.1102 White River NPDES UAA and APCEC Action Project Number Project Title Budgeted Item? Yes Current Budget $ 38,625.76 Funds Obligated $ 23,628.19 Current Balance 14,997.57 Does item have a cost? Yes Item Cost $ 14,000.00 Budget Adjustment Attached? No Budget Adjustment Remaining Budget 997.57 V20140710 Previous Ordinance or Resolution # 80-14 Original Contract Number: 2182 Approval Date: Comments: CITY OF T ay • le ARKANSAS MEETING OF FEBRUARY 16, 2016 TO: Mayor and City Council THRU: Don Marr, Chief of Staff FROM: Tim Nyander, Utilities Director 7� DATE: January 27, 2016 Tentative Agenda February 09, 2016 Page 10 of 279 CITY COUNCIL AGENDA MEMO SUBJECT: Amendment No. 3 to the Contract with Mitchell, Williams, Selig, Gates & Woodyard, PLLC, for an additional $14,000, for the White River Water Quality Standards Petition RECOMMENDATION: City Administration recommends approval of Amendment No. 3 to the Contract with Mitchell, Williams, Selig, Gates & Woodyard, PLLC, increasing the compensation by $14,000 for legal actions relating to the White River Water Quality Standards and negotiations with the ADEQ and the Arkansas Pollution Control & Ecology Commission (APCEC). BACKGROUND: The Noland WWTP National Pollutant Discharge Elimination System (NPDES) permit contains limits on Total Dissolved Solids (TDS) and minerals, specifically chloride and sulfate. In that permit, the City was required to complete a Petition to the APCEC to change the local stream standards. If the APCEC does not approve our request, we might be required to complete a very expensive modification to our wastewater treatment plant to comply with the very strict limits of chloride, 20 mg/I; sulfate, 20 mg/I; and TDS, 160 mg/I. The estimated capital cost for this modification is approximately $45 million. The City's team consists of CH2M HILL, and the Mitchell, Williams law firm. DISCUSSION: The contract between the City and Mitchell, Williams was originally set at $48,000 and was amended in 2013 to $63,000 and again in 2014 to $83,000 to help cover un -anticipated costs due to Act 954. However, additional complications have arisen requiring the Mitchell, Williams firm to spend more time on the TDS and minerals effort than the amended contract allows for. There are still several tasks to be performed. Below is the list of items that still need to be done: • Team conference(s) to deal with comments by ADEQ • Arrange for and meet with ADEQ water and legal division seeking agreement on the requested minerals numbers • Prepare and file Statement of Basis and Responsiveness Summary (Response to Comments) with the APCEC Mailing Address: 113 W. Mountain Street www.fayetteville-ar.gov Fayetteville, AR 72701 Tentative Agenda February 09, 2016 Page 11 of 279 • Prepare for and attend (defend) legislative review of the Third -Party Rulemaking by Joint Legislative Public Health and Welfare Committee and the Joint Legislative Rules and Regulations Committee Prepare and File with APC&EC the Motion to Adopt Water Quality Standard Changes and the Draft Order adopting same . Prepare for and attend the APC&EC meeting seeking final adoption of the changes • Track submission and approval of the water quality changes to EPA BUDGET/STAFF IMPACT: Funds are available within the project budget. Tentative Agenda February 09, 2016 Page 12 of 279 AMENDMENT TO AGREEMENT FOR ENVIRONMENTAL LEGAL SERVICES CONTRACT AMENDMENT NO.3 This Contract Amendment No. 3 dated January 13, 2016 shall amend the original contract between the City of Fayetteville, Arkansas, and Mitchell, Williams, Selig, Gates & Woodyard, PLLC., dated April 5, 2011, referred to in the following paragraphs as the original contract. This Contract Amendment No. 3: 1. Services to be Performed: Adds: Continued actions as required to obtain final approval from the Arkansas Pollution Control and Ecology Commission (APCEC) to modify site specific water quality criteria in the White River, to provide advice and guidance on what actions the City and its consultants need to take to successfully accomplish the task of receiving approval to the petition from two committees of the AR Legislature, and to assist in obtaining relevant approvals from USEPA. The following items are the currently known required actions: • Team conference(s) to deal with comments by ADEQ. • Arrange for and meet with ADEQ water and legal division seeking agreement on the requested minerals numbers • Prepare and file Statement of Basis and Responsiveness Summary (Response to Comments) with the APCEC • Prepare for and attend (defend) legislative review of the Third -Party Rulemaking by Joint Legislative Public Health and Welfare Committee and the Joint Legislative Rules and Regulations Committee • Prepare and File with APC&EC the Motion to Adopt Water Quality Standard Changes and the Draft Order adopting same • Prepare for and attend the APC&EC meeting seeking final adoption of the changes • Track submission and approval of the water quality changes to LPA. 8. Compensation: Replaces not exceed compensation amount of $83,000 with not to exceed compensation amount of $97,000. WITNESS OUR HANDS THIS MITCHELL, WILLIAMS, SELIG, GATES & WOODYARD, PLLC BY Marcella J. Tayl r a Allan Gates DAY OF ., 2016, CITY OF FAYETTEVILLE, FAYETTEVILLE, ARKANSAS LIONELD JORDAN, Mayor 437i736 I doc 5Att Attest: Ix, nn KreI Sondra Smith, City Clerk Mitchell, Williams, Selig, Gates & Woodyard, PLLC City of Fayetteville 425 West Capitol Avenue, Suite 1800 113 West Mountain Street Little Rock, AR 72201 Fayetteville, AR 72701 Tentative Agenda February 09, 2016 Page 13 of 279 4375736 1 doc Tentative Agenda February 09, 2016 City of Fayetteville, Arkansas 113 West Mountaid?sgeet4 of 279 Fayetteville, AR 72701 (479) 575-8323 Text File File Number: 2016-0067 Agenda Date: 2/16/2016 Version: 1 Status: Agenda Ready In Control: City Council Meeting Agenda Number: A. 3 File Type: Resolution WATERSHED CONSERVATION RESOURCE CENTER TASK ORDER NO. 4: A RESOLUTION TO APPROVE TASK ORDER NO. 4 WITH THE WATERSHED CONSERVATION RESOURCE CENTER IN THE AMOUNT OF $79,500.00 FOR CONTINUED NATIVE VEGETATION ESTABLISHMENT EFFORTS AND MINOR ADJUSTMENTS TO EXISTING RESTORATION AREAS TO ENHANCE STREAM CHANNEL STABILITY BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby approves Task Order No. 4 with the Watershed Conservation Resource Center in the amount of $79,500.00 for continued native vegetation establishment efforts and minor adjustments to existing restoration areas to enhance stream channel stability. City of Fayetteville, Arkansas Page 1 Printed on 2/4/2016 Tentative Agenda February 09, 2016 Page 15 of 279 City of Fayetteville Staff Review Form 2016-0067 Legistar File ID 2/16/2016 City Council Meeting Date - Agenda Item Only N/A for Non -Agenda Item Chris Brown 2/2/2016 Engineering / Development Services Department Submitted By Submitted Date Division / Department Action Recommendation: Approval of Task Order No. 04 in the amount of $79,500 with the Watershed Conservation Resource Center for continuing native vegetation establishment efforts and performing minor adjustments within the stream as necessary to ensure the continued success of completed restoration projects. Budget Impact: 4470.9470.5314.00 and 5400.5800.5314.00 4470 -Sales Tax Capital Improvements and 5400 - Water and Sewer Account Number 02097.2015 and 13018.1501 Project Number Fund -)tormwater Quamy Management kz)tormwaier Wuality Mgmt/Nutrient Reduct) and Wastewater Trontmont / U/ntnr (lnnImty Imnrnvomontc Project Title Budgeted Item? Yes Current Budget $ 115,985.98 Funds Obligated $ 36,485.98 Current Balance Does item have a cost? Yes Item Cost $ 79,500.00 Budget Adjustment Attached? No Budget Adjustment $ - # Remaining Budget V20140710 Previous Ordinance or Resolution # 126-13 Original Contract Number: Comments: Approval Date: CITY OF • . �Vl e ARKANSAS MEETING OF FEBRUARY 16, 2016 TO: Mayor and City Council Tentative Agenda February 09, 2016 Page 16 of 279 CITY COUNCIL AGENDA MEMO THRU: Don Marr, Chief of Staff Jeremy Pate, Development Services Director Chris Brown, City Engineer FROM: Alan Pugh, Staff Engineer DATE: February 2, 2016 SUBJECT: Approval of Task Order No. 04 in the amount of $79,500 with the Watershed Conservation Resource Center for continuing native vegetation establishment efforts and performing minor adjustments within the stream as necessary to ensure the continued success of completed restoration projects. RECOMMENDATION: Staff recommends approval of Task Order No. 04 in the amount of $79,500 with the Watershed Conservation Resource Center for continuing native vegetation establishment efforts and performing minor adjustments within the stream as necessary to ensure the continued success of completed restoration projects. BACKGROUND: On January 7, 2014, City Council approved Resolution Number 5645 to waive competitive bidding and enter into a memorandum of understanding (MOU) with the Watershed Conservation Resource Center (WCRC) expressing the City's desire to work jointly with the WCRC to identify, fund and completed stream restoration project and work together on nonpoint source (NPS) related issued associated with reducing nutrients and improving riparian and other natural areas. To that degree, the City and WCRC have completed several restoration projects though this partnership. These projects included, but are not limited to, the White River Riverbank Stabilization Project, Niokaska Creek within Sweetbriar Park, Niokaska Creek within Gulley Park and the West Fork of White River Airport Site DISCUSSION: The MOU (Effective date January 9, 2014) outlines a process by which task orders can be developed for various activities that are in line with the goal of reducing NPS pollution and restoring the City's streams. Task Order No 04 is presented pursuant to the MOU and consists of continuing efforts to establish and maintain dense native vegetation as well as make minor modifications as necessary to the stream to ensure the continued success of the completed restoration projects. Establishment of a high-density riparian zone consisting of native vegetation is critical in creating stream and river restoration project that will, upon maturity of the vegetation, be able to withstand the power of future flood events. This can take several growing seasons to achieve and ensure the native species are not overrun with invasive species. Also, minor adjustments Mailing Address: 113 W. Mountain Street www.fayetteville-ar.gov Fayetteville, AR 72701 Tentative Agenda February 09, 2016 Page 17 of 279 occasionally need to be conducted within the stream or river channel restoration area to prevent cumulative degradation of the restoration project. This task order will provide funding to the WCRC to conduct activities that help to ensure establishment healthy, native vegetation and the channel stability of the restoration projects. This in turn will help to project the investments made by the City of Fayetteville to improve water quality, habitat and recreational values of our local streams and water bodies. BUDGET/STAFF IMPACT: The Stormwater Quality Management/Nutrient Reduction project has been designated in part to fund projects that improve stormwater quality in the City of Fayetteville and would be proposed as the source for a portion of the matching funds ($65,500). Funding from this project also includes participation from the Water and Sewer Department ($14,000) as they are directly impacted by the work included in the task order. Task Order #4 totals $79,500 for one year of maintenance services. Attachments: Task Order No. 04 Ordinance 5354 Memorandum of Understanding Cit of Fa etteville - Purchase Order Request PO �/ �/ ques� � Requisition No : ate: en a ry gen 2/2/2F0�1 uaiv r09, 20 (Not a Purchase Order) P.O Number: All PO Requests shall be scanned to the Purchasing e-mail: Purchasing@fayetteville-ar.gov. Purchase shall not be made until an actual PO has been issued. Vendor 16441 Vendor Watershed Conservation Resource Center (WCRC) Mail Yes No Legistar#: #: Name: 2016-0067 FOB Point: Taxable Address: Yes r No Expected Delivery Date: Zip Code: Ship to code: Quotes Attached City: State: Yes V No Requester's Employee #: Extension: Requester: Alan Pugh 4073 8208 Item Description Quantity Unit of Issue Unit Cost Extended Cost Account Number Project.Sub# Inventory # Fixed Asset # 1 Niokaska at Gulley 1 Lot 2,500.00 $2,500.00 4470.9470.5314.00 02097.2015 Niokaska at Gulley 2 Niokaska at Sweetbriar 1 Lot 5,000.00 $5,000.00 4470.9470.5314.00 02097.2015 Niokaska at Sweetbriar 3 White River Stabilization 1 Lot 14,000.00 $14,000.00 5400.5800.5314.00 13018.1501 White River Stabilization 4 West Fork at Airport 1 Lot 58,000.00 $58,000.00 4470.9470.5314.00 02097.2015 West Fork at Airport 5 $0.00 6 $0.00 7 $0.00 8 $0.00 9 $0.00 10 $0.00 Shipping/Handling Lot $0.00 Special Instructions: Subtotal: $79,500.00 Tax: $0.00 Total. $79,500.00 Approvals: Mayor: Department Director: Purchasing Manager: Chief Financial Officer: Budget Director: IT Director: Dispatch Manager: Utilities Manager: Other: Revised 6/18/2014 Tentative Agenda THE CITY OF FAYETTEVILLE, ARkAWNW 09, 2016 19 of 279 TASK ORDER NO. 4 VEGETATION AND CHANNEL STABILITY ESTABLISHMENT CITY OF FAYETTEVILLE STREAM AND RIVER RESTORATION PROJECTS STATE OF ARKANSAS COUNTY OF WASHINGTON This Task Order is written pursuant to the Memorandum of Understanding (MOU) as described in Ordinance No. 5354 executed on January 9, 2014. The referenced MOU pertains to potential stream restoration projects and associated services with the Watershed Conservation Resource Center (WCRC). This Task Order entered into and executed on the date indicated below the signature block by and between the City of Fayetteville and Watershed Conservation Resource Center sets forth the project description, project schedule and associated fees for these services related to maintaining and caring for stream and river restoration projects previously constructed that were funded by the City and grant funds. Section I - Project Description This project consists of maintaining stream and river restoration projects whose original implementation was funded in -part with City funds. Establishment of a high-density riparian zone consisting of native vegetation is critical in creating stream and river restoration projects that will, upon maturity of the vegetation, be able to withstand the power of future flood events. Also, minor adjustments need to be occasionally conducted within the stream or river channel restoration area to prevent cumulative degradation of the restoration project. The WCRC has constructed several stream and river restoration projects using City funds in combination with federal and state grant funding sources over the past 5 years. To insure the long-term success of these projects, the WCRC has continued to maintain and care for the projects after the expiration of the original grant, without financial support from any outside entities. This project will provide funding to the WCRC to conduct activities that help to establish healthy, native vegetation and channel stability of the restoration projects in order to protect the investments that the City has made to improve water quality, habitat, and recreational values of streams located within the City. Section II - Project Timeframe The project will be conducted from February 17, 2016 to February 16, 2017. Section III - Scope of Services The WCRC will perform services that are targeted to maintain and improve the long-term functionality of the restoration projects that have been implemented utilizing City Funding. These services include two major components: 1) Stream restoration activities that help to Tentative Agenda THE CITY OF FAYETTEVILLE, ARKWry 09, 2016 e 20 of 279 create long-term stability and 2) Vegetation Management. Stream restoration activities include but will not be limited to 1) minor hand repairs of structural components of the restoration 2) removal of unintended gravel deposition within the project site 3) repair of soil mattresses and 4) re -setting of boulders that may become displaced. Vegetation maintenance and management activities include but are not limited to 1) irrigation of vegetation during summer months 2) removal of invasive vegetation and 3) planting additional native plants to enhance vegetation density. These funds are intended to cover costs associated with minor and routine maintenance of the sites. Repair of damages of projects resulting from infrequent flood events are generally not covered under this agreement and will be addressed under supplemental agreements. But, if necessary, these funds can be used towards major repairs. Section IV - Fees and Payments WCRC will perform the above -referenced Scope of Services amounts not to exceed $79,500 for this one year agreement. Section V - Memorandum of Understanding in Effect Except as amended specifically herein, the Memorandum of Understanding Fayetteville shall remain in full force as originally approved. IN WITNESS WHEREOF, the parties hereto have caused this TASK ORDER to be duly executed as of the date and year first herein written. FOR THE CITY OF FAYETTEVILLE is Mayor Lioneld Jordan Date: Attest: Sondra Smith, City Clerk FOR WATERSHED CONSERVATION RESOURCE CENTER By: J'sM I A-== Sandi Formica Date: E 1 � a f 201(0 Attest: G? - 0