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HomeMy WebLinkAbout2011-10-17 - Agendas - Finali'AYETTEVILLE PUBLIC LIBRARY Suzanne Clark, President Elizabeth Jordan, Vice President Maylon Rice, Treasurer We inspire imagination and foster learning. Board of Trustees October 17, 2011 AGENDA Regular Meeting Ann Henry Board Room Kim Agee, Secretary Lorraine Brewer Dan Ferritor Mike Malone I. Call to order 11. Minutes A. Approval of minutes 1. August 8, 2011 regular meeting — page 2 2. August 16, 2011 special meeting — page 3 3. August 17, 2011 special meeting — page 4 4. August 25, 2011 special meeting — page 5 B. Minutes to be signed 1. June 20, 2011 regular meeting — page 6 III. Reports A. Management reports 1. Key upcoming events — page 7 2. August -September strategic plan progress — pages 8-10 3. September 2011 performance measures — page 11 4. Chart of the month: Facebook Weekly Statistics — page 12 5. 2011 Summer Reading Comparison — page 13 B. Financial reports (DRAFTS) 1. September 2011 budget comparison — page 14 2. September 2011 balance sheet — page 15-16 3. September 2011 profit and loss — page 17-18 4. September 2011 profit and loss YTD — page 19-21 5. August 2011 budget comparison — page 22 6. August 2011 balance sheet — page 23-24 7. August 2011 profit and loss — to be distributed at meeting IV. Old Business A. Executive Director Post -Employment Agreement B. Executive Director search committee update 1. Search Committee minutes — page 25-27 C. Information provided concerning multicultural library materials — page 28-29 V. New business A. Screening Policy Revision — page 30-32 B. Memo: Teen Internet Card — page 33 C. Memo: 2012 Closed Days — page 34-35 D. Memo: Accept and Appropriate Grant and Gift Funds — page 36 VI. Adjournment Attachments - Assorted correspondence and FPL press Fayetteville Public Library Board of Trustees Regular Meeting August 8, 2011 Minutes Prepared by 5. Daniel, Office Manager Board Members present: K. Agee, L. Brewer, S. Clark, D. Ferritor, E. Jordan, M. Malone, and M. Rice. Staff present: L. Speer, C. Rew, and S. Daniel. The Board of Trustees meeting was called to order at 4:03 p.m. by S. Clark. Addition to the agenda: Executive Session following the regular meeting to discuss personnel issues. II. Minutes A. Approval of Minutes: 1. D. Ferritor moved to approve minutes from the June 20, 2011 meeting. M. Rice seconded. All voted aye. B. Signed minutes 1. April 18, 2011 regular meeting III. Reports. A. Management Reports 1. Key upcoming events: L. Speer distributed a new brochure describing FPL+ online. These digital resources are being demonstrated to the public weekly during August. FPL is continuing partnerships with TheatreSquared and KUAF in an artist forum August 23 and with the Walton Arts Center in a series of 10 concerts for $10 each. That Fayetteville Sound, an initiative to collect music by local musicians, will kick off with a concert on August 28. Ozark Writers Live is hosting author Jo McDougall on September 10 and Gathering of the Groups is hosting author Colin Beavan on October 28. 2. June—July strategic plan progress: The summer reading program had excellent attendance of over 3000. We have subscribed to Counting Opinions, a survey tool to compare FPL with other libraries across the country. Outreach efforts and collaboration have been successful: 2500 books for 2500 kids exceeded its goal. We have rebranded the digital library to FPL+ online. The teen library and CCTV system are substantially complete and the conveyor upgrade will begin on August 22. The NEH deadline is close; one pending grant may allow us to make the goal. In response to a board member's inquiry about FPL's efforts to serve other languages and cultures, staff will prepare a statement for the next meeting. 3. July 2010 performance measures: not discussed 4. Chart of the Month: not discussed B. Financial reports: not discussed IV. New business. A. Election of Foundation Board Members: M. Rice moved to approve the recommendations. L. Brewer seconded. All voted aye. B. Staff presentation on BrainFuse's HelpNow and JobNow: L. Speer noted the features of both digital resources. HelpNow, a tutoring resource, provides live help daily from 2-11pm. All tutors have bachelor's degrees and 60% have master's degrees. Emails are answered within 24 hours. Other components include preparation for the ACT and SAT, the GED, and the US Citizenship Test. JobNow provides help writing a resume and preparing for an interview. There are job listings from across the country and from Arkansas. V. Executive Session: M. Rice moved to go into executive session; L. Brewer seconded. All voted aye. Executive session began at 4:43 pm. Executive session ended at 6:08 pm. The board adjourned at 6:08 pm. Fayetteville Public Library Board of Trustees Special Meeting August 16, 2011 Minutes Prepared by S. Daniel, Office Manager Board Members present: I<. Agee, L. Brewer, S. Clark, D. Ferritor, E. Jordan, M. Malone, and M. Rice. Staff present: L. Speer, C. Rew, and S. Daniel. Others present: Joel Walsh of the NWA Times I. The Board of Trustees meeting was called to order at 5:02 pm. by S. Clark. II. Executive Session: D. Ferritor moved to go into executive session for the purpose of discussing two personnel matters; L. Brewer seconded. All voted aye. Executive Session began at 5:02 pm. Executive session ended at 6:09 pm and Board returned to regular session. III. S. Clark announced no action was taken. IV. M. Rice moved to adjourn; D. Ferritor seconded. All voted aye. The board adjourned at 6:13 pm. Fayetteville Public Library Board of Trustees Special Meeting August 17, 2011 Minutes Prepared by 5. Daniel, Office Manager Board Members present: K. Agee, L. Brewer, S. Clark, D. Ferritor, E. Jordan, M. Malone, and M. Rice. Staff present: S. Thorup, L. Speer, and S. Daniel. Others present: Joel Walsh of the NWA Times I. The Board of Trustees meeting was called to order at 5:04 pm. by S. Clark. II. Executive Session: K. Agee moved to go into executive session for the purpose of discussing a personnel matter; D. Ferritor seconded. All voted aye. Executive Session began at 5:04 pm. Executive session ended at 7:59 pm and Board returned to regular session. III. K. Agee moved to place the Executive Director on administrative leave for 2 weeks while the board retains an outside party to assist the board in its ongoing evaluation of the Executive Director. Maylon Rice seconded. All voted aye. IV. Maylon Rice moved to adjourn; D. Ferritor seconded. All voted aye. The board adjourned at 8:01 pm. Fayetteville Public Library Board of Trustees Special Meeting August 25, 2011 Minutes Prepared by S. Daniel, Office Manager Board Members present: K. Agee, L. Brewer, S. Clark, D. Ferritor, E. Jordan, M. Malone, and M. Rice. Staff present: S. Thorup, L. Speer, C. Rew, and S. Daniel. Others present: Joel Walsh of the NWA Times and Jim Lingle, attorney at law. I. The Board of Trustees meeting was called to order at 7:01 pm. by S. Clark. II. D. Ferritor moved to go into executive session for the purpose of discussing an employment matter involving an employee; M. Rice seconded. All voted aye. Executive Session began at 7:02 pm. Executive session ended at 9:35 pm and Board returned to regular session. Present when regular session resumed: Vince Chadick, attorney at law, and staff members L. Greenwood and 5. Palmer III. S. Clark announced that S. Thorup had submitted her resignation to the board and thanked her for her service to and passion for Fayetteville Public Library and its people. M. Rice moved to accept S. Thorup's resignation. D. Ferritor seconded. All voted aye. IV. K. Agee moved to offer S. Thorup a separation agreement of 6 months' salary and benefits upon signing a standard separation agreement. M. Malone seconded. All voted aye. V. Chadick will prepare the separation agreement. V. 5. Clark announced the board would begin a search for a new executive director and appointed D. Ferritor, Kim Agee, and Elizabeth Jordan to the committee— D. Ferritor to serve as chair. Included in the committee will be representatives from library staff, the Fayetteville Public Library Foundation Board, and the Friends of the Fayetteville Public Library Board. VI. S. Clark announced the need to name an interim executive director. M. Rice moved to return to executive session; D. Ferritor seconded. All voted aye. Executive session resumed at 9:40 pm. Executive session ended at 9:51 pm and Board returned to regular session. VII. E. Jordan moved to offer the position of interim executive director to L. Greenwood. L. Brewer seconded. All voted aye. L. Greenwood accepted the offer. VIII. D. Ferritor moved to adjourn. M. Rice seconded. All voted aye. The meeting adjourned at 9:53 pm. Fayetteville Public Library Board of Trustees Regular Meeting June 20, 2011 Minutes Prepared by S. Daniel, Office Manager Board Members present: L. Brewer, D. Ferritor, M. Malone, S. Clark, M. Rice, K. Agee and E. Jordan. Staff present: S. Thorup, L. Speer, C. Rew, S. Foley, and S. Daniel. Others: Beverly Bassett Schafer; Kim Ratliff, President of the Friends of the Fayetteville Public Library Board; Tony Uth, Secretary/Treasurer of the Fayetteville Public Library Foundation Board; and Andy Richardson, BKD. I. The Board of Trustees meeting was called to order at 4:03 p.m. by L. Brewer. With permission of the board, 2 agenda items were added: II. Special Presentation and VI.C.) 2012 Budget. II. Special Presentation: In recognition of Beverly Bassett Schaffer's 3 terms of service on the board of trustees, she was presented with a framed photo of FPL. III. Approval of Minutes: D. Ferritor moved to approve minutes from the April 18, 2011 meeting. M. Rice seconded. All voted aye. IV. Reports. A.) Audit Report. Andy Richardson of BKD reviewed the 2010 audit noting consistent numbers and stable library operation. The report noted 2 challenges for the Foundation: establishing separate donation records for FPL, the Foundation and the Friends, and reporting for the NEH grant. The auditors pronounced the financial statements clean and unqualified requiring no restatements or prior period adjustments and nothing to emphasize or modify. Management analysis found no significant changes from previous years. M. Rice moved to accept the audit report. D. Ferritor seconded. All voted aye. B.) Management Reports. 1.) Key Upcoming Events - L. Speer noted that author Gloyd McCoy will be speaking on July 31 and the campaign to gather 2500 books for 2500 kids is ongoing. 2.) April -May Strategic Plan Progress - S. Thorup noted that teen programming is up and, for the first time ever, there are waiting lists. FPL is forming many partnerships with groups in the community, including TheatreSquared and WAC. Life Styles named FPL its Employer of the Year and Altrusa gave FPL its environmental award for the solar test bed project. 3.) May 2011 Performance Measures — S. Thorup reported circulation is up almost 20%. Collection size is down because the reference collection was trimmed to make space for the teen expansion and the Operations Team has been cleaning up the catalog to accurately reflect the actual collection. 4.) Chart of the meeting— FPL Facebook Insights, May 2011: Females ages 25-34 are predominant users. C.) Financial Reports. C. Rew noted lines over budget are due to paying for large projects such as the teen expansion. Salaries and wages are slightly over because departing employees took accrued vacation and sick leave. V. Old Business. A.) Nominating Committee: Election of Officers: Recommendations are: S. Clark for President, E. Jordan for Vice -President, M. Rice for Treasurer and K. Agee for Secretary. D. Ferritor moved to accept the slate and elect the officers by affirmation. M Rice seconded. All voted aye. VI. New Business: A.) Accept and Appropriate Grant Funds: FPL received a grant from ALA for Civil War sesquicentennial programming with a scholar -led reading and discussion series. M. Rice moved to accept the grant and allocate it per the staff recommendation. M. Malone seconded. All voted aye. B.) Policy FP: Budget Preparation, Adjustments and Amendments: M. Rice moved to adopt the proposed policy; 5. Clark seconded. All voted aye. Per M. Rice's suggestion, a copy will be forwarded to the city for informational purposes. C.) 2012 Budget: C. Rew distributed a proposed budget worksheet for 2012 that reflects a $100,000 decrease in funding. While other revenue is declining, the City is planning to allocate the same amount of money as last year to FPL. Thorup explained the reduced income is being treated as an opportunity to review all work processes for efficiencies and improvements that would better serve the community. This review involves the entire management team using the strategic plan as basis for all evaluation. D.) Staff Presentation: Summer Reading Club: L. Greenwood, Manager of Youth Services, explained SRP program. Two calendars have been widely distributed, one for preschool and elementary, the other for teens. Registrants are already almost as high as last year's total. About 425 came to the SRP kickoff. VII. Adjournment: D. Ferritor moved to adjourn; M. Rice seconded. All voted aye. Meeting adjourned at 5:32 p.m. .F'AYETTEVILLE PUBLIC LIBRARY Key Upcoming Events: mid October through December 2011 Youth Services Afterschool Workshops: October 13, 4pm - Chemistry with Kate Janowska October 20, 4pm - Pumpkin decorating October 27, 4pm - International Kids - Join students from the University of Arkansas and learn about a new country and their culture through presentation, games and craft. November 3, 4pm - Theatre Workshop with Missy Gipson November 10, 4pm - Watercolor painting with Charity McCartney December 1, 4pm - International Kids - Join students from the University of Arkansas and learn about a new country and their culture through presentation, games and craft. Special Storytimes Saturday, October 28, 10:30am — Halloween Saturday, November 19, 10:30am — Italian Saturday, December 3, 10:30am — Family Storytime with the Pi Phi's Saturday, December 17, 10:30am — Brian Kinder Christmas Countdown Conversations: partnership with Walton Arts Center Thursday, October 20, 1pm — West Side Story: Adult and Teen Film Double Feature Sunday, October 23, 2pm — The Importance of Being Earnest One Book, One Community Series: Monday, October 24, 6:30pm - New Short Plays inspired by Colin Beavan's No Impact Man Arkansas Playwrights Workshop (TheatreSquared) Friday, October 28, 11:30 am -2:30 pm - Gathering of the Groups with author Colin Beavan Kyle Kellams, KUAF, will interview Colin Beavan, followed by book signing. Walker Community Room, Registration required Author Dusty Higgins, Pinocchio: Vampire Slayer— Teen author talk followed by book signing Saturday, October 29, 2:30pm Author Crescent Dragonwagon, Author talk followed by book signing Wednesday, November 9, 6:30pm Author Geraldine Brook Reads (partnership with the Arkansas Center for the Book) Sunday, November 13, 7 pm Author/Illustrator Jim Arnosky (partnership with Fayetteville Public Schools), Author talk followed by book signing Thursday, November 17, 6:30pm TheatreSquared Artists' Forum: It's A Wonderful Life (partnership with TheatreSquared) Tuesday, November 29, 6:30pm Friends of the Library Scholastic Holiday Book Fair Friday, December 2 through Sunday, December 4. Let's Talk About It: Making Sense of the American Civil War Saturday, December 3, 2pm: Christmas in the Ozarks with Grandma Linda Doede presents Civil War living history in period clothing. Sundays, December 11 — April 15, 2 pm: Dr. Neil Sutherland, U of A - A five-part series reading and discussion program, will focus on a different facet of the Civil War experience each month. Sunday, December 18, 2 pm: Civil War Twilight Zone FAYETTEVILLE PUBLIC LIBRARY Strategic Plan Progress Report August — September 2011 Purpose: We inspire imagination and foster learning. I. Programs & Services: We offer inspiring and relevant programs and services that engage the community's curiosity, provide opportunities for education and self-improvement, and serve as the gateway to the library by addressing the diverse needs and interests of our community. a. Programs 1. Hosted SRC celebrations: 275 attended SRC finale and prize drawing, Top 20 Reader Party sponsored by Chick-fil-A; 70 for Teen SRC Rock Street Jam featuring DJ Beat Bachs; 100 attended two pre-school Tea parties and 24 teens attended 7 -up Volunteer pizza party. 2. Hosted youth programs: Dramatic Book club with Trike Theatre, Bedtime Storytime, Daytime Lock - in, Overnight Lock -in, Mike Lock Cello Concert, and Stretch and Grow; storytimes 6 days per week. 3. Completed the 8th edition of The Wanderer designed by teens for the first time 4. Began Creative Writing Workshops and Cuentos Y Mas storytimes that run through October. 5. Hosted Teen programs - Teen Anime, Saturday Morning Anime, Gamer's Club, Free Flix Before Six, and Teen Advisory Board, Silent Library 3, and Teen Overnight Lock -In 6. 297+ attended the 5th annual Ozark Writers Live! 7. Added a fourth monthly book club, Climate Change Book Forum, in partnership with Omni Center for Peace, Justice, and Ecology. 8. Hosted Arkansas movie premiere of Green Fire: Aldo Leopold and a Land Ethic for Our Time in partnership with the Fayetteville Natural Heritage Association, the Northwest Arkansas Chapter of the Arkansas Audubon Society, and the Highlands Chapter of the Ozark Society. 9. Hosted two author events: Tammy Bronson and NBA All-star Sidney Moncrief. 10. "Go Digital" with FPL+ online demos most Tuesdays and Wednesdays in August/September. 11. Screened No Impact Man movie in partnership with University of Arkansas' One Book, One Community: 2011-2012 No Impact Man by Colin Beavan. 12. Celebrated Banned Books Week: TheatreSquared's Free to Read performance in partnership with local NPR affiliate KUAF and TheatreSquared; hosted a Virtual Read-out for public and staff to film readings of banned books for posting on the American Library Association's National Read-out YouTube channel. 13. 10x10 Countdown Conversations: Emerson String Quartet, first program in series of partnered programs with the Walton Arts Center. 14. L.Speer spoke at First United Presbyterian Church Fellowship at Butterfield Trail about e -books and library services. 15. 38 attended "That Fayetteville Sound" Kick-off concert — partnership with Creative Economy Group, Fayetteville Roots, Sound Warehouse, and FPL. b. Services 1. Provided 4 'Get Your Geek On' basic computer skills classes for adults. 2. Provided 1 individual consultation using the Nonprofit Resource Center and hosted Find It, Fund It class for nonprofit grant -seekers. 3. Provided library tour to the Washington County Genealogy Society. c. Quality 1. Continued utilizing Collection Gaps on Sharepoint subsite. 2. Two Survey Committee meetings held - FPL Survey Week set for November 6-12. d. Relevance 1. Retrained managers for utilization of Comment Cards on Sharepoint subsite. II. Collections: We will build and support collections that inspire the community with the resources they need to explore topics of personal interest and continue to learn throughout their lives. a. Satisfy your curiosity 1. Purchased weekly releases of popular youth and adult media 2. Continued ordering e -content for the appropriate collections. 3. Checked collection against Library Journal's Epic Fantasy: 20 Core Series listing (August 2011). 4. Refreshed the big book collection 5. Kindle e -books now available through Library2Go. b. Inspire learning/imagination 1. 530 items added to Project Fayetteville Digital Collections to date. III. Access: We will build and expand the ease and convenience of the library experience through virtual and physical reach to all in the community, reflecting the FPL welcoming, convening and destination culture. a. Browsability 1. Shifted Children's Spanish, Step -up -to -chapter books, graphic novels, new fiction,and audiobooks. 2. Consolidated genres and shifted adult paperback collection 3. Continued work on media collection genre labeling system. 4. Began updating FPL OCLC holdings to better reflect WorldCat holdings. b. Outreach partnerships 1. Attended Willow Heights Head Start family day and Fayetteville Head Start open house. 2. Added Holcomb pre -kindergarten and Pinkie Pie's Daycare to Reading Roadshow sites. 3. Youth Services staff read books for four two-hour sessions at Botanical Garden of the Ozarks 4. Addressing screening issues that relate to Volunteers participating in Reading Roadshow, Books for Borrowing, and Letter of the Week (programs currently on hold) 5. Manned a table at Education Expo, Razorbash and Fest-of-All on the Square 6. Met with Dr. Daniel Levine to discuss partnership in Ancient Greek / Modern Lives: a National Conversation programming. (Speer, Robideux & Fitzgibbon) 7. Met with Fayetteville Stories steering committee to finalize film contest guidelines and specifics. (Speer, Haley & Fitzgibbon) c. Virtual 1. Upgraded access control software on all public computers to Envisionware 4.0 2. Created 10x10 Countdown Conversations resource webpage to tie library resources to Walton Arts Center performances. 3. Maintain 16 monthly email reader's advisory newsletters. 4. Created and published a Book Club video for Book Club page and social media advertising 5. Marketing Sharepoint site and use procedures modified for ease of understanding. d. Physical 1. Shelving end units changed in member hold area to accommodate slotted shelving. IV. People: We create and maintain a culture of excellence by supporting and inspiring our staff, boards, and volunteers. a. Staff 1. Staff attended Education Expo, Chamber of Commerce Small Business Committee meeting and Arkansas Volunteer Coordinators Association. 2. Six staff attended Polaris Users Group (PUG) conference in Dallas: 1. FPL Director of IT elected Chair of PUG, 2012. 2. L. Speer, S. Houk, and W. Fitzgibbon presented "Project Fayetteville and Polaris Fusion". 3. Staff attended 16 product and training webinars. 4. Attended Creative Economy seminar. (Susie Walker) 5. Staff attended Arkansas Library Association Board Meeting and annual conference in Little Rock 6. Conducted library tours for City Council members and Vista Health teens. 7. Page II, Becky Berry, promoted to LA1 position and Page I, Krissy Kirlin, promoted to Marketing Intern position for one year 8. Hired three new people in Page I position: Ashley Mitchell, Melissa Lockaby, and Rachel Campbell 9. L. Greenwood promoted to Interim Executive Director, W. Fitzgibbon to Acting Reference M r, Lager, and C. Walsh to Acting Youth Services Manager. 10. Four staff submitted reviews to School Library Journal, Library Journal Xpress and Book/it: 11. Staff met WAC's Laura Goodwin to explore partnerships between WAC and FPL youth depan;ici ' 12. C. Walsh began Leadership Fayetteville Program through Fayetteville Chamber of Comment 13. W. Fitzgibbon completed Public Library Association's Turning the Page 2.0, a 6-week librz advocacy training course. 14. Library school graduate student shadowed in circulation and reference for four hours. b. Boards 1. Friends of Library current membership - 305. 2. Hosted Denny's events. 3. Updated orientation PowerPoint presentation 4. Coordinated Foundation Orientation and agenda-setting meeting with Found. Board Preside 5. Distributed Oct. 10 board pkts c. Volunteers 1. Quarterly volunteer meeting- 21 attendees. 2. Hosted U of A Rock Camp. 3. Trained 2 new Lending Hands Volunteers; enrolled 1 new Lending Hands patron 4. Trained 1 volunteer to help with collection weeding project in preparation for adult nonfi V. Facility: Our consumer-friendly, sustainable facility will be safe, accessible, clean and support the requiremc i,; o; quality programs, services and collections. a. Maintenance — Qtrly building walk through with ED, DLS, Dir of IT to identify issues. b. Converted automated sorting system from pneumatic to electric and extended line shaft in sorting ra°.r, rnr more accurate check-in process. c. Safety/Security team met to update procedures manual 1. Three fire drills by staff and library members. VI. Communication: We maximize ongoing communication to increase awareness of the library and understand:;.. value and impact on the community. a. Took photos of Sit Stay Read participants for future marketing b. Coordinated annual photo shoot for 41h Quarter Fundraising booklet photos and production meeting 1r newsletter c. Met with local ADG rep to discuss future free newspaper ads VII. Funding: As good stewards of the public trust, we will pursue diverse, sustainable funding. a. Submitted funding request to Arkansas Humanities Council for $24,500 b. Met with two individual donors and a local foundation about NEH funding c. Met with FPL Friends President to discuss future funding and made presentation at Friends' Board me d. Coordinated reception with Theatre Squared on August 23 (only 10 attended); See Change reception partnership; McDougall reception for OWL (52); NEH Certification effort (August 31); accounting proct:: with new Foundation financial advisor; and Arkansas Democrat-Gazette Best of Best ad and staff atr gala. e. Mailed Life Styles' Art Show event postcards to 350 attendees and coordinated event logistics (Oct. 2? September 2011 FPL Performance Repo 10YTD CHANGE PROJ.11 TARGET O 0 0 0 CO m CO O ODN M co r O CO 0,0 0 0 O A co C0 C0 LCD O CO 04 t0 N O LCD O 00 0) 0 N O 0 O M t-- 1.0 ` 0 51. 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V Q E m 0) 0 Q c 0) 0 0 0 0 0) L 0 0) 0 E N 0 Q 0 0 O N 0 0 0 0) a E c c 0) Fa) E 0) 2 0 0 ate) U 0 0) c c LL LL 00 O O N 0) c c 0) m c 0 N 0 n o 0U 3 Q a c 0) m 'c C U O a 0 m c oo m 0) o 0 N 0 N >C a J Fc O 0 U N C O m 00 N N Fayetteville Public Library Budget Comparison September 30, 2011 Current Monthly Current % Budget Annual Month Month Budget YTD YTD YTD Budget Sources of Funds Millage Receipts 108,222 108,222 973,997 75.00% 973,997 1,298,663 City of Fayetteville 132,590 132,588 1,193,310 75.00% 1,193,294 1,591,059 City CIP books 27,915 27,917 251,238 75.00% 251,250 335,000 City CIP other 1,917 23,000 100.00% 17,250 23,000 State Aid 1,965 11,441 114,111 83.11% 102,972 137,296 Foundation 13,883 164,162 98.54% 124,950 166,600 Friends 83 0.00% 750 1,000 All Other Sources 24,092 33,533 451,997 112.33% 301,800 402,400 294,784 329,584 3,171,815 80.20% 2,966,264 3,955,018 Expenses Salaries and Wages 182,768 148,750 1,372,481 76.89% 1,338,750 1,785,000 Payroll Taxes & Work Study 14,125 13,083 114,004 72.61% 117,750 157,000 Employee Insurance 10,543 12,750 98,715 64.52% 114,750 153,000 Retirement 16,231 14,167 120,053 70.62% 127,500 170,000 Processing Supplies 1,531 2,750 14,522 44.01% 24,750 33,000 IT -Hardware - 20,625 180,326 72.86% 185,625 247,500 IT -Software & Maintenance 3,835 11,750 54,812 38.87% 105,750 141,000 Cleaning Supplies 4,125 1,500 16,161 89.78% 13,500 18,000 Other Supplies 1,942 4,395 43,607 82.69% 39,553 52,737 Youth Programming 358 3,550 26,266 61.66% 31,950 42,600 Adult Programming 9 1,333 9,267 57.92% 12,000 16,000 Library Materials 21,032 39,636 309,035 64.97% 356,721 475,628 Telephone & Internet 663 3,083 23,076 62.37% 27,750 37,000 Utilities 14,301 10,750 90,574 70.21% 96,750 129,000 Postage 90 1,667 10,828 54.14% 15,000 20,000 Travel & Training 3,026 2,875 22,972 66.59% 25,875 34,500 Prof/Contractual Services 2,882 15,292 159,168 86.74% 137,625 183,500 Landscape Maintenance 2,083 3,768 15.07% 18,750 25,000 Building/Equip Maintenance 10,788 28,281 279,811 82.45% 254,530 339,373 Insurance 583 2,803 40.04% 5,250 7,000 Public Rel & Other 453 3,150 6,477 17.13% 28,350 37,800 Furniture & Equipment 6,455 42,660 55.07% 58,096 77,461 Total Expenses 288,702 348,508 3,001,386 71.77% 3,136,574 4,182,099 Excess/Deficit 6,082 (18,924) 170,429 (170,311) (227,081) 3:01 PM Fayetteville Public Library 10/10/11 Balance Sheet Cash Basis As of September 30, 2011 ASSETS Current Assets CheckinglSavings General Operating Funds Bank of Fayetteville - CD Bank of Fayetteville -deposits Petty Cash Total General Operating Funds Arvest operating account 1st Security - payroll account Schwab -Millage 4108-2175 Schwab Institutional -longterm Schwab -long term Facilities repairs & replacements Schwab -major repair & replacement of furniture & equipment Schwab- major replacements of Tech. items, conveyor, phone system, catalog Total Checking/Savings Other Current Assets 1220 • Due to/ from other Gov. Units 1250 Prepaid Expenses Total Other Current Assets Sep 30, 11 100,000.00 58,031.36 408.00 158,439.36 196,045.87 165,300.46 961,323.67 994,162.83 527,694.50 233,819.48 401,593.10 3,638,379.27 1,211,804.51 17,934.30 1,229,738.81 Total Current Assets 4,868,118.08 Fixed Assets Fixed Assets Library Buildings 20,820,430.47 Books & Publications 1,069,463.10 Equipment 1,015,154.86 Furniture & Fixtures 213,603.94 Accumulated Depreciation -3,908,328.32 Total Fixed Assets 19,210,324.05 Library Owned Art Total Fixed Assets 150,000.00 19,360,324.05 TOTAL ASSETS 24,228,442.13 LIABILITIES & EQUITY Liabilities Current Liabilities Accounts Payable Accounts Payable -3,388.50 Total Accounts Payable -3,388.50 Other Current Liabilities Accounts Payable -Other A/P Vacation accrual 195,804.77 AIP Salaries & Wages Accrual 31,677.41 AIP Other Payroll Liabilities 50,830.92 1929 • AIP Sick Time 47,192.42 Accounts Payable -Other - Other 14,923.00 Total Accounts Payable -Other 340,428.52 Payroll Tax Liabilities State Unemployement Payable 1,394.49 Payroll Tax Liabilities - Other 153.06 Total Payroll Tax Liabilities 1,547.55 Other Payroll Liabilities Health & Dental Insurance 982.32 2330 • Vision Insurance 12.94 2345 • Voluntary Group Life 51.76 Cafeteria Plan 130.00 Total Other Payroll Liabilities 1,177.02 Pagel 3:01 PM Fayetteville Public Library 10/10/11 Balance Sheet Cash Basis As of September 30, 2011 Sep 30, 11 Total Other Current Liabilities 343,153.09 Total Current Liabilities 339,764.59 Total Liabilities 339,764.59 Equity Investment in Fixed Assets Fund Balance -Undesignated Fund Balance -Reserved facilitie major repairs & rep for reparis & replacements f & f repairs & replacements Total Fund Balance -Reserved Net Income Total Equity TOTAL LIABILITIES & EQUITY 19,360,325.12 3,807,224.30 397,384.16 267,480.41 222,486.88 887,351.45 -166,223.33 23,888,677.54 24,228,442.13 Page 2 3:00 PM 10/10/11 Cash Basis Fayetteville Public Library Profit & Loss September 2011 Ordinary Income/Expense Income Revenue & Support unrecognized gains and losses Cafe Rental Fines & Fees Fees collected at front desk 4380 • Copier and Printer income Sep 11 8,695.72 1,000.00 11,545.88 2,736.09 Total Fines & Fees 14,281.97 Interest 4401 • Interest -Operating Interest - Other 102.17 11.43 Total Interest 113.60 State Aid to Libraries state aid 1,965.40 Total State Aid to Libraries 1,965.40 Total Revenue & Support 26,056.69 Total Income 26,056.69 Expense Operating Expenses Office Supplies 5110 • Administration Expenses 1,530.68 Foundation, marketing and Volunteer needs 69.60 computer supplies & minor eq. 5114 • Computer Software, Lic. & Maint 3,835.00 Total computer supplies & minor eq. 3,835.00 supplies to be reimb by Found 67.80 5130 • Childrens Program 5131 • Young Children Prog. & Supplies -253.50 5133 • Young Adult Expenses 611.22 Total 5130 • Childrens Program 357.72 Adult prog. expenses 8.82 5140 • Book Repair & Circ. Supplies 1,805.11 supplies for cleaning the bdg 4,124.99 Total Office Supplies 11,799.72 Postage 90.49 Travel & Training 3,025.89 Public Notice 218.00 5725 • Public Relations 235.45 Professional Services 2,882.18 Equipment & furnishings 0.00 Utilities Telephone & Internet 662.94 Utilities - Other 14,301.48 Total Utilities 14,964.42 Total Operating Expenses 33,216.15 Salaries & Wages Adult Services 20,636.98 Materials processing 8,064.07 Children's Library 12,725.62 Circulation 31,646.12 Custodial 4,768.25 Administration 39,867.01 6498 Vacation Time Used 50,962.94 6499 Sick Time Used 14,097.37 Total Salaries & Wages 182,768.36 Page 1 3:00 PM 10/10/11 Cash Basis Fayetteville Public Library Profit & Loss September 2011 Payroll Expenses FICA/Medicare Expense State Unemployment Expense Voluntary AD & D Total Payroll Expenses Employee Benefit Expenses Health & Dental Insurance Company paid portion of HSA Retirement Contributions Total Employee Benefit Expenses Publications Book Acquisitions all books child & adult 7120 • Adult Reference Materials 7140 Genealogical Materials Total Book Acquisitions 7130 • Electronic Resources Periodicals Audio Visuals 7610 • FiImIDVO 7620 • Audio Audio Visuals - Other Sep 11 13, 744.22 380.62 15.50 14,140.34 9,528.78 999.59 16,231.42 26,759.79 14,454.80 487.16 40.00 4,981.96 2,776.82 244.99 2,728.65 271.41 27.80 Total Audio Visuals 3,027.86 Total Publications 21,031.63 Building & Equipment Landscape Maintenance Building Maintenance Office Machine Maintneance Total Building & Equipment Total Expense Net Ordinary Income Other Income/Expense Other Income Inter -Agency Transfers Transfer from City 132,590.00 9150 • Transfer-Millage 42,779.26 Transfer for Books 27,915.00 Total Inter -Agency Transfers 203,284.26 Total Other Income 203284.26 Net Other Income 203,284.26 Net Income -59,362.94 0.00 10,280.19 507.43 10,787.62 288,703,89 -262,647.20 Page 2 3:00 PM Fayetteville Public Library Profit & Loss Cash Basis January through September 2011 10/10/11 Ordinary Income/Expense Income Revenue & Support unrecognized gains and losses Automatic charge for management fees unrecognized gains and losses - Other Total unrecognized gains and losses 4150 • Miscellaneous Income 4151 • Program fees 4153 • Merchandise Sales 4500 • Misc. M.J. 4501 • Designated Gifts Other 4505 • Adult Designated gifts 4530 • Childrens Designated Gifts 4500 • Misc. M.J. - Other Total 4500 • Misc. M.J. 4150 • Miscellaneous Income -Other Total 4150 • Miscellaneous Income Cafe Rental charges for set up and equipm Fines & Fees Fees collected at front desk 4315 • Library Cards 4320 • Research & Misc. Genealogy 4360 • Lost and Paid 4365 • Refund of Lost & Paid Total 4360 • Lost and Paid 4380 • Copier and Printer income 4390 • Short and Over Jan - Sep 11 -2,592.00 73,363.22 70,771.22 60.00 5,332.70 924.05 3,568.15 5,250.00 133.17 9,875.37 28,559.39 _._. -._--....43,827.46 9,000.00 1,905.00 98,011.90 890.00 48.00 -182.09 __......._....-- -182.09 18,782.98 5,379.22 Total Fines & Fees 122,930.01 Interest 4401 • Interest -Operating Dividends on Millage monies Interest - Other 1,478.22 63.46 21.42 Total Interest 1,563.10 State Aid to Libraries Grant monies that need to be state aid Total State Aid to Libraries Total Revenue & Support Total Income Expense Operating Expenses Office Supplies 5110 • Administration Expenses Foundation, marketing and Volunteer needs computer supplies & minor eq. 5114 • Computer Software, Lic. & Maint 5115 • Computer hardware & supplies Total computer supplies & minor eq. supplies to be reimb by Found 5130 • Childrens Program 5131 • Young Children Prog. & Supplies 5133 •Young Adult Expenses Total 5130 • Childrens Program Adult prog. expenses 5,317.00 108,794.40 114,111.40 364,108.19 14,522.07 9,389.68 54,811.75 180,326.14 235,137.89 4,939.03 16,756.74 9,508.80 26,265.54 9,266.74 364,108.19 Page 1 3:00 PM Fayetteville Public Library Profit & Loss Cash Basis January through September 2011 10/10111 5140 • Book Repair & Circ. Supplies supplies for cleaning the bdg signage materials Total Office Supplies Postage Travel & Training 5160 • Mileage reimbursement Travel & Training - Other Total Travel & Training Public Notice 5725 • Public Relations Professional Services Equipment & furnishings Utilities Telephone & Internet Utilities - Other Total Utilities Contracts Insurance -General Total Operating Expenses Salaries & Wages Adult Services Materials processing Children's Library Circulation Custodial Administration 6498 Vacation Time Used 6499 Sick Time Used Salaries & Wages - Other Total Salaries & Wages Payroll Expenses FICA/Medicare Expense Payments to UofA for students State Unemployment Expense Voluntary AD & D Long Term Disability Life Insurance Payroll Expenses • Other Total Payroll Expenses Employee Benefit Expenses Health & Dental Insurance Company paid portion of HSA Retirement Contributions 6655 • Retirementment Plan Expenses Total Employee Benefit Expenses Publications Book Acquisitions all books child & adult 7120 • Adult Reference Materials 7140 Genealogical Materials Total Book Acquisitions 7130 • Electronic Resources Periodicals Audio Visuals 7610 • FiIm/DVD 7620 • Audio 7640 • Music Audio Visuals - Other Jan - Sep 11 29,111.74 16,160.51 166.47 344,959.67 10,827.72 4,074.84 18,897.42 22,972.26 1,156.20 5,321.10 143,002.13 42,660.89 23,075.68 90,573.55 113,649.23 16,166.00 2,803.00 703,518.20 195,281.32 83,003.03 150,074.63 282,173.40 61,468.13 387,089.75 159,395.76 30,782.95 23,212.50 1,372,481.47 102, 736.83 1,759.11 9,214.48 1,244.41 3,184.89 1,421.92 293.80 119,855.44 82,260.46 10,603.51 113,816.92 6,235.82 212,916.71 172,962.64 6,109.08 811.03 179,882.75 76, 782.83 11,184.74 33,933.59 4,544.29 2,167.69 539.10 Page 2 3:00 PM Fayetteville Public Library Profit & Loss Cash Basis January through September 2011 10/10/11 Total Audio Visuals Total Publications Building & Equipment Building & Grounds Landscape Maintenance Building Maintenance Office Machine Maintneance Total Building & Equipment Total Expense Net Ordinary Income Other Income/Expense Other Income Inter -Agency Transfers Transfer from City 9150 • Transfer-Millage Transfer for Books Transfer from City-CIP Other Transfers from Foundation Total Inter -Agency Transfers Total Other Income Net Other Income Net Income Jan - Sep 11 41,184.67 309,034.99 19,900.00 3,767.56 124,038.36 135,873.37 283,579.29 3,001,386.10 -2,637,277.91 1,193,310.00 631,344.58 251,238.00 23,000.00 372,162.00 __... __._._..-2,471,054.58 2,471,054.58 2,471,054.58 -166,223.33 Page 3 Fayetteville Public Library Budget Comparison August 31, 2011 Month Sources of Funds Millage Receipts City of Fayetteville City CIP books City CIP other State Aid Foundation Friends All Other Sources Total Sources of Funds 8 Current Monthly ; Current Month Budget YTD YTD 108,222 108,222, 865,775 66.67% 132,588 132,588' 1,060,708 66.67% 27,917 27,9171 223,3341 66.67% 1,917', 23,000; 100.00% 11,441 77,6541 56.56% 13,883 82,0861 49.27% 83 0i 0.00% 33,5331 338,098; 84.02% Budget Annual YTD Budget 865,775 1,298,663 1,060, 706 1,591,059 223,333 335,000 15,333 23,000 91,531 137,296 111,067 166,600 667', 1,000 -- -__..----____..-..----- 268,267; 402,400 268,727 329,585; 2,670,6551 67.53%1 2,636,679. 3,955,018 Expenses Salaries & Wages 146,568 148,750 Payroll Taxes & Work Study 13,083 Employee Insurance 12,750 Retirement 14,167 Processing Supplies IT Hardware IT -Software & Maintenance Cleaning Supplies Other Supplies Youth Programming Adult Programming Library Materials Telephone & Internet Utilities Postage Travel & Training Prof./Contractual Services Landscape Maint. Building/Equip. Maint. Insurance Public Rel. & Other Furniture & Equipment Total Expenses Excess/Deficit 1,189,714 66.65% 1,190,000 1,785,000 87,172 55.52% 104,667 157,000 79,716 52.10%J 102,000 153,000 92,293 54.29% 113,333 170,000 ----- -- ---- - 2,750 24,951 75.61%! 22,000 33,000 5,521 20,625'1 145,271 58.70% 165,000 247,500 10,870 11,7501 86,033 61.02% 94,000 141,000 1,5001 11,853 65.85% 12,000 18,000 4,395, 11,340 21.50% 35,158 52,737 3,550 24,997 58.68% 28,400 42,600 1,333 5,659 35.37% 10,667 16,000 39,636 253,405 x.53.28% 317,085 475,628 3,083 17,472, 47.22%, 24,667 37,000 10,750 63,2921 49.06% 86,000 129,000 1,667 9,634 48.17% 13,333 20,000 2,875, 17,613 51.05%1 23,000 34,500 15,292; 143,283 78.08% 122,333 183,500 2,083, 4,367 17.47% 16,667 25,000 71,137 28,281 268,424 79.09% 226,249 339,373 583 2,803 40.04%11. 4,6671. 7,000 3,150 19,184 50.75% 25,200 37,800 10,196! 6,455 42,660 55.07%1 51,641 77,461 244,292 348,508 2,601,136 62.20%j 2,788,066' 4,182,099 24,435', -18,923 69,519! -151,387 -227,081 v 9:56 AM 10/11/11 Cash Basis Fayetteville Public Library Balance Sheet As of August 31, 2011 ASSETS Current Assets Checking/Savings General Operating Funds Bank of Fayetteville - CD Bank of Fayetteville -deposits Petty Cash Total General Operating Funds Arvest operating account 1st Security - payroll account Schwab-Miliage 4108-2175 Schwab Institutional -longterm Schwab -long term Facilities repairs & replacements Schwab -major repair & replacement of furniture & equipment Schwab- major replacements of Tech. items, conveyor, phone syst... Total Checking/Savings Other Current Assets 1220 • Due to/ from other Gov. Units 1250 • Prepaid Expenses Total Other Current Assets Aug 31, 11 100,000.00 40,782.02 408.00 141,190.02 157,161.36 224,646.61 1,028,671.95 990,071.48 525,277.37 233,494.33 399,731.01 3,700,244,13 1,211,804.51 17,934.30 1,229,738.81 Total Current Assets 4,929,982.94 Fixed Assets Fixed Assets Library Buildings 20,820,430.47 Books & Publications 1,069,463.10 Equipment 1,015,154.86 Furniture & Fixtures 213,603.94 Accumulated Depreciation -3,908,328.32 Total Fixed Assets 19,210,324.05 Library Owned Art 150,000.00 Total Fixed Assets 19,360,324.05 TOTAL ASSETS 24,290,306.99 LIABILITIES & EQUITY Liabilities Current Liabilities Accounts Payable Accounts Payable -100.00 Total Accounts Payable -100.00 Other Current Liabilities Accounts Payable -Other A/P Vacation accrual 195,804.77 A/P Salaries & Wages Accrual 31,677.41 A/P Other Payroll Liabilities 50,830.92 1929 • A/P Sick Time 47,192.42 Accounts Payable -Other - Other 14,923.00 Total Accounts Payable -Other 340,428.52 Payroll Tax Liabilities State Unemployement Payable 1,013.87 Payroll Tax Liabilities - Other 82.40 Total Payroll Tax Liabilities 1,096.27 Other Payroll Liabilities Health & Dental Insurance 659.96 2346 • Voluntary Group Life 51.76 Cafeteria Plan 130.00 Total Other Payroll Liabilities 841.72 Page 1 9:56 AM 10/11/11 Cash Basis Fayetteville Public Library Balance Sheet As of August 31, 2011 Aug 31, 11 Total Other Current Liabilities 342,366.51 Total Current Liabilities 342266.51 Total Liabilities 342,266.51 Equity Investment in Fixed Assets 19,360,325.12 Fund Balance -Undesignated 3,807,224.30 Fund Balance -Reserved facilitie major repairs & rep 397,384.16 for reparis & replacements 267 480.41 f & f repairs & replacements 222,486.88 Total Fund Balance -Reserved 887,351.45 Net Income -106,860.39 Total Equity 23,948,040.48 TOTAL LIABILITIES & EQUITY 24,290,306.99 Page 2 Fayetteville Public Library Executive Director Search Committee September 10, 2011 Minutes Prepared by 5. Daniel, Office Manager Members present: D. Ferritor, K. Agee, E. Jordan, S. Houk, C. Walsh, G. Faucette, K. Ratliff. Others: S. Clark, President Fayetteville Public Library Board of Trustees, Kate Ward, NWA Times and S. Daniel, committee staff. 1. Welcome and Introduction: Dan Ferritor asked members to introduce themselves. a. Caitlyn Walsh, at FPL for 6 years, is the interim Manager of Youth Services b. Sarah Houk, at FPL for 18 years, is Manager of Technical Services c. Elizabeth Jordan, FPL Board trustee, works in the UA Dept of Curriculum and Instruction d. Kim Agee, FPL Board trustee, is a critical care physician at the VA e. Kim Ratliff is President of the Friends of FPL f. George Faucette, FPL Foundation Board director, is with Faucette Realty g. Dan Ferritor, FPL Board trustee, is chair of the search committee and works with the UA system. 2. Charge from Suzanne Clark: The committee is to identify the process and give advice to the board of trustees as the trustees select the library's next ED. 3. Role of the Search Committee: The Committee is to represent the board, library staff, and community to gather input and get the position announcement in front of as many talented people as possible. The committee will present a list of acceptable candidates, unranked, to the board who will choose the next ED. Minutes will be made available to the three library boards, the mayor and the city, and will be placed on the library's facebook page and website. 4. The Search Process: a. A job description and list of required criteria (to include an MLS) will be developed. The next ED needs some development skills, must be able to work with volunteers, and must be an effective member of community. Before calling references, D. Ferritor will call each candidate for his/her ok. b. Possible use of a search firm: Search firms typically charge 30% of the first year's salary, all out of pocket expenses and a surcharge for general and administrative fees. Search committees can tap candidates we may never have thought of or heard from as they have an accumulated list. Committee decided to do the search itself. c. Identifying the characteristics the next ED must have: The committee intends to meet with stakeholders, including library staff members, the city, the Foundation, the Friends, volunteers and patrons to gather input. A website, called ED Search, will be the repository for minutes, summaries of applications, and press related to the Search Committee. 5. Position announcement: Places to advertise include the ALA Job List, Arkansas Library Association, MLS degree granting universities, major libraries and the ALA Midwinter Meeting. (Caitlyn Walsh and Sarah Houk will develop a list of libraries to approach.) The committee will start with online ads and make a decision in October about possible print ads. While the entire application is subject to FOl, should such a request be made, a lawyer would redact all information that is not subject to FOl. 6. Working schedule: Stakeholder groups will meet during the period September 14-20. G. Faucette will handle the Foundation and city staff, K. Ratliff the Friends, M. Burdette (Manager of Volunteer Services) the volunteers and C. Walsh senior and line staff. D. Ferritor will call the mayor. The library's IT staff will establish a website presence for the committee. Evaluation of applications will begin November 14 with the goal of a board decision at its December 19 meeting - though the final decision could be pushed to February. Candidates will interview with senior staff, line staff, search committee, and all 3 boards. 7. Future dates: A draft ad will be developed at the next meeting, tentatively scheduled for September 23. Fayetteville Public Library Executive Director Search Committee September 23, 2011 Minutes Prepared by 5. Daniel, Office Manager Members present: D. Ferritor, K. Agee, E. Jordan, C. Walsh, G. Faucette, K. Ratliff. Others: Joel Walsh, NWA Times and S. Daniel, committee staff. 1. Approval of Minutes: G. Faucette moved to approve; K. Ratliff seconded. All voted aye. 2. Summary of stakeholder meetings: a. Managers: great participation, emphasized strength of staff, looking for leader to work with collaboratively b. Staff: great communicator, no rancor, more marketing, greater trust, less micromanaging, MLS degree, experience in other arenas, a positive face in the community, management by walking around - no top- down only, learn employees' jobs, don't make changes for change sake c. Foundation: expeditious search process, managerial and executive director expertise, goal setter, fund raising experience somewhat less important since FPL has a DD, possibly increase the salary range, perhaps some experience with a capital campaign, board must be prepared to address S. Thorup's resignation with the candidates d. Mayor: positive about the library, its staff and collection, need a visionary, someone who will chart a course and dare to fail e. Friends: library is open and inviting,staff is great, appreciate the volunteer experience, love the programming, safe environment, support the background checks, concerned about money, suggest skyping with candidates as a pre -interview tool, want an ED with an open door policy, one who will build good relationships with the press and partnerships with other groups, someone who knows the area well 3. Online ad: a. Delete "senior" in third, paragraph, salary range to be "commensurate with experience," and change "ten or more years of library experience" to "significant library experience." 4. Preferred Qualifications: a. Change "ten or more years of library experience" to "significant library experience" and add search committee director's cell phone number. S. ED Search on FPL website a. Under "Information for Candidates , list the following links. These will lead to separate pages with the exception of the Community and Regional link which will move to the bottom of the page where 11 community links will be listed. Information for Candidates Online Ad Preferred Qualifications and Application Instructions Job Description —delete "grade 127" Search Committee Members Search Committee Minutes Library Background Information Blair Library Building Library Journal Library of the Year 2010 Annual Report Community and Regional Links Applicant Summaries (will be added later when we receive applications) "About the Fayetteville Public Library" to remain "Sampling of FPL Stakeholders Comments" to be deleted Community and Regional Links About Fayetteville (Terry Bradshaw on YouTube) City of Fayetteville Fayetteville Public Schools University of Arkansas Botanical Gardens of the Ozarks Crystal Bridges Museum of American Art Walton Arts Center Theater Squared Fayetteville Community Northwest Arkansas Regional Airport Beautiful Northwest Arkansas (Buffalo River, Ozark Highlands Trail) 6. Schedule for placing online ads: As soon as ED Search website has been approved, advertise on ALA, Joblist, Library Journal online, Democrat Gazette, ArLA 7. Nominations Letter a. Add correct link to ED Search, delete last sentence of second paragraph as redundant, add search committee chair's cell phone number 8. Processing applications: As applications are submitted, S. Daniel will send them as PDFs to each committee member and post summaries on the website. 9. Other: The committee will send the ED ad to a number of regional libraries and a few national libraries, yet to be determined. The online ad will be placed with the ALA, ALA Job List, LibraryJournal online and in the Democrat Gazette (in a couple of weeks). 10. Adjournment: G. Faucette moved to adjourn; K. Ratliff seconded. All voted aye. Meeting adjourned at 5:50pm. Fayetteville Public Library — Multicultural Materials Databases: • TumbleBooks — 2,247 accesses in September, 2011 Language Learning: French, Spanish, Chinese, Russian, Bilingual Playlists • Little Pim: Fun with Languages (Mango Language for children) Russian, German, Arabic, Chinese, Japanese, Italian, Hebrew, English, Spanish, French • Mango Language: 12 ESL instruction modules; 37 Foreign Language instruction modules • BrainFuse — supports use in Spanish; U.S. Citizenship module Library Collection: • Children's collection: o Keyword: Chinese — 328 titles • Subject: Chinese language — 15 titles o Keyword: Spanish — 1000 titles • Subject: Spanish language — 852 titles o Keyword: French — 356 titles — 59 titles • Subject: French language — 59 titles o Keyword: Russian — 131 titles • Subject: Russian Language — 5 titles o Keyword: Italian — 115 titles • Subject: Italian Language — 11 titles • All collections (includes Children's) o Keyword: Chinese — 996 titles • Subject: Chinese language — 83 titles o Keyword: Spanish — 2653 titles • Subject: Spanish language — 1377 titles o Keyword: French — 1514 titles • Subject: French language — 150 titles o Keyword: Russian — 571 titles • Subject: Russian language — 23 titles o Keyword: Italian — 620 titles • Subject: Italian language — 62 titles • Adult Books — by collection World Language — 1465 items • Juvenile Books — by collection Juvenile Spanish — 1334 items Youth Programs: Storytimes in Spanish and French Spanish Language classes Prepared by Laura Speer, Director of Library Services - 10.4.11 Fayetteville Public Library — Multicultural Materials English as Second Language Instruction Foreign Language for English Speakers t. ,t` uid` •��%2�°'f.S?�tn,'v" .'nv�"'-.e3y ¢a .°..'a'm arri 'v-„e`-X.h'm fx,4 ;%3x�g'° - Prepared by Laura Speer, Director of Library Services - 10.4.11 FAYETTEVILLE PUBLIC LIBRARY Memo To: Board of Trustees, Fayetteville Public Library From: Lolly Greenwood, Interim Director of Library Services, Laura Speer, Director of Library Services, and Margaret Burdette, Manager of Volunteer Services Date: October 7, 2011 Re: Revision of Policy PA -56 - Screening Background 1. It has been the policy of the Fayetteville Public Library, since 2008, to screen applicants, whether for employment or volunteer positions. 2. Certain organizations that partner with FPL in outreach programming are now requiring that screening results be reviewed by their designated staff member to approve compliance. 3. In addition to that review, they are also requiring that any one participating in programming in their facility provide proof of TB screening. 4. Many volunteers and library staff participating in these outreach programs are long-time volunteers and had not been screened. 5. TB screening can be done by the Washington County Health department for $5-10, depending on whether the person being screened is required to come for two screening procedures ($10) or one ($5). Each person screened, when they pass, receives a TB screening card to use as proof of screening. Recommendation Amend Item 5 to add Outreach representative review and Item 12 (TB skin test). Accept recommended changes to Policy PA -56, effective 10.18.2011. 1