HomeMy WebLinkAbout2016-02-02 - Agendas - FinalFebruary 2, 2016
Final Agenda
Page 1 of 337
City of Fayetteville, Arkansas
113 West Mountain Street
Fayetteville, AR 72701
(479) 575-8323
Meeting Agenda - Final Agenda
Tuesday, February 2, 2016
5:30 PM
City Hall Room 219
City Council Meeting
Adella Gray Ward 1
Sarah Marsh Ward 1
Mark Kinion Ward 2
Matthew Petty Ward 2
Justin Tennant Ward 3
Martin W. Schoppmeyer, Jr. Ward 3
John S. La Tour Ward 4
Alan Long Ward 4
ELECTED OFFICIALS:
Mayor Lioneld Jordan
City Attorney Kit Williams
City Clerk Sondra Smith
City Council Meeting
Call To Order
Roll Call
Pledge of Allegiance
Meeting Agenda - Final Agenda
Mayor's Announcements, Proclamations and Recognitions
1. 2016-0049
BARRETT BABER PROCLAMATION
City Council Meeting Presentations, Reports and Discussion Items:
Agenda Additions:
A. Consent:
A. 1 2015-0640
February 2, 2016
Final Agenda
Page 2 of 337
February 2, 2016
APPROVAL OF THE JANUARY 19, 2016 CITY COUNCIL MEETING
MINUTES.
A.2 2016-0003
ANIMAL SERVICES DONATION REVENUE:
A RESOLUTION TO APPROVE A BUDGET ADJUSTMENT IN THE
AMOUNT OF $21,573.00 REPRESENTING DONATION REVENUE TO
ANIMAL SERVICES RECEIVED DURING THE THIRD AND FOURTH
QUARTERS OF 2015
Attachments: 2016-0003
BA- 3+4 qtr 2015
A.3 2016-0021
LEWIS AUTOMOTIVE GROUP OF FAYETTEVILLE:
A RESOLUTION TO APPROVE THE PURCHASE OF A 2016 DODGE
RAM 1500 TRADESMAN QUAD CAB 4X4 FROM LEWIS
AUTOMOTIVE GROUP OF FAYETTEVILLE IN THE AMOUNT OF
$22,995.00, PURSUANT TO A STATE PROCUREMENT CONTRACT,
FOR USE BY THE ENGINEERING DIVISION
Attachments: SRP - Engineering Dodge Ram
City of Fayetteville, Arkansas Page 2 Printed on 1/27/2016
City Council Meeting
A. 4
A. 5
A. 6
A. 7
[Pro's FONr.TSMI V
Meeting Agenda - Final Agenda
BID #16-18 UTILITY SERVICE COMPANY, INC.:
February 2, 2016
Final Agenda
Page 3 of 337
February 2, 2016
A RESOLUTION TO AWARD BID #16-18 AND AUTHORIZE A
CONTRACT WITH UTILITY SERVICE COMPANY, INC. IN THE
AMOUNT OF $1,133,510.00 FOR THE BAXTER AND MOUNT
SEQUOYAH TANK REHABILITATION IMPROVEMENTS PROJECT,
TO APPROVE A PROJECT CONTINGENCY IN THE AMOUNT OF
$113,351.00, AND TO APPROVE A BUDGET ADJUSTMENT
Attachments: Baxter and Mt. Sequovah Tank Rehab Leqistar Packet
BA - Baxter and Mt Sequovah Tank Rehab
gni rl_nnnti
ENVIRONMENTAL CONSULTING OPERATIONS, INC.
AMENDMENT NO. 2:
A RESOLUTION TO APPROVE AMENDMENT NO. 2 TO THE
CONTRACT WITH ENVIRONMENTAL CONSULTING OPERATIONS,
INC. IN THE AMOUNT OF $50,000.00 FOR WETLANDS MITIGATION
SITE MONITORING AND MANAGEMENT THROUGH 2016
Attachments: ECO Woolsey Legistar Packet
oni a_nnI 7
KEE, LLC AND SERVPRO OF FAYETTEVILLE/SPRINGDALE:
A RESOLUTION PURSUANT TO FAYETTEVILLE CODE OF
ORDINANCES SECTION 39.10(C)(4) TO AUTHORIZE THE MAYOR
TO PAY THE AMOUNT OF $11,695.64 TO KEE, LLC AND $5,290.40
TO SERVPRO OF FAYETTEVILLE/SPRINGDALE FOR A
WASTEWATER DAMAGE CLAIM ARISING AT 620N. ROCKCLIFF
ROAD
Attachments: Rockcliff Rd 620 (Elsass) Legistar Packet
I)nl 9-()() V)
PRECISION RESCUE, LLC DONATION REVENUE:
A RESOLUTION TO APPROVE A BUDGET ADJUSTMENT IN THE
AMOUNT OF $200.00 REPRESENTING DONATION REVENUE
FROM PRECISION RESCUE, LLC TO THE FAYETTEVILLE FIRE
DEPARTMENT FOR THE ANNUAL EMPLOYEE SERVICE AWARDS
EVENT
Attachments: SRF SRM Donation Revenue received from Precision Rescue LLC
BA BUDGET ADJUSTMENT FORM Donation Revenue Feb. 2016 Council M
City of Fayetteville, Arkansas Page 3 Printed on 1/27/2016
City Council Meeting
A. 8
A. 9
A. 10
A. 11
r i zrOMET.zrel
Meeting Agenda - Final Agenda
February 2, 2016
Final Agenda
Page 4 of 337
February 2, 2016
FAYETTEVILLE FIREFIGHTERS ASSOCIATION DONATION
REVENUE:
A RESOLUTION TO APPROVE A BUDGET ADJUSTMENT IN THE
AMOUNT OF $750.00 REPRESENTING DONATION REVENUE
FROM THE FAYETTEVILLE FIREFIGHTERS ASSOCIATION TO THE
FAYETTEVILLE FIRE DEPARTMENT FOR THE ANNUAL
EMPLOYEE SERVICE AWARDS EVENT
Attachments: SRF SRM Donation Revenue Fayetteville Firefighters Association
BA BUDGET ADJUSTMENT FORM Donation Revenue Feb. 2016 Council N
onip,-nnl l
GRANT THORNTON LLP:
A RESOLUTION TO APPROVE A CONTRACT WITH GRANT
THORNTON LLP IN THE AMOUNT OF $97,500.00 TO PROVIDE
INDEPENDENT AUDIT SERVICES TO THE CITY OF
FAYETTEVILLE
Attachments: 2016-0011 Audit engagement contract
2016-0025
PACIFIC VET GROUP -USA, INC.:
A RESOLUTION TO APPROVE A BUDGET ADJUSTMENT FOR 2015
TO APPROPRIATE THE NON-CASH REPURCHASE OF
APPROXIMATELY 24 ACRES IN THE FAYETTEVILLE COMMERCE
DISTRICT FROM PACIFIC VET GROUP -USA, INC.
Attachments: 2016-0025 Pacific Vet Group Budget
2016-0025 BA BUDGET ADJUSTMENT FORM LEGISTAR
2016-0024
FRANK SHARUM LANDSCAPE DESIGN, INC.:
A RESOLUTION TO AWARD BID #16-17 AND AUTHORIZE A
CONTRACT WITH FRANK SHARUM LANDSCAPE DESIGN, INC. IN
THE AMOUNT OF $148,743.00 FOR THE INSTALLATION OF TREES
AND SHRUBS WITHIN THE MEDIANS OF CROSSOVER ROAD AND
VAN ASCHE DRIVE, AND TO APPROVE A PROJECT
CONTINGENCY IN THE AMOUNT OF $15,000.00
Attachments: 2016-0024 Crossover (II) and Van Asche Tree Planting
City of Fayetteville, Arkansas Page 4 Printed on 1/27/2016
February 2, 2016
Final Agenda
Page 5 of 337
City Council Meeting Meeting Agenda - Final Agenda February 2, 2016
A.12 2016-0026
Attachments:
A.13 2016-0037
Attachments:
A.14 2016-0023
Attachments:
EWING SIGNAL CONSTRUCTION, LLC:
A RESOLUTION TO APPROVE A CONTRACT WITH EWING
SIGNAL CONSTRUCTION, LLC OF NIXA, MISSOURI IN THE
AMOUNT OF $100,041.50 FOR THE CONSTRUCTION OF A TRAFFIC
SIGNAL AT THE INTERSECTION OF VAN ASCHE DRIVE AND
GARLAND AVENUE (HIGHWAY 112), AND TO APPROVE A
PROJECT CONTINGENCY IN THE AMOUNT OF $10,000.00
Legistar 2016-0026
ARKANSAS HIGHWAY AND TRANSPORTATION
DEPARTMENT:
A RESOLUTION TO APPROVE A PAYMENT OF $359,587.42 TO THE
ARKANSAS HIGHWAY AND TRANSPORTATION DEPARTMENT
FOR THE DESIGN AND CONSTRUCTION OF THE HIGHWAY
45/OLD WIRE ROAD SIGNAL AND INTERSECTION
IMPROVEMENTS PROJECT
Leaistar 2016-0037
GULF COAST HIGH INTENSITY DRUG TRAFFICKING AREA
FUNDING:
A RESOLUTION TO APPROVE A
RECOGNIZING FUNDING FROM THE
INTENSITY DRUG TRAFFICKING AREA
$136,992.00 FOR THE POLICE DEPARTMENT
SRP - 2016 HIDTA
BA - 2016 HIDTA
B. Unfinished Business: None
C. New Business:
BUDGET ADJUSTMENT
GULF COAST HIGH
IN THE AMOUNT OF
City of Fayetteville, Arkansas Page 5 Printed on 1/27/2016
City Council Meeting
C. 1
C. 2
C. 3
C. 4
10,219 PON
Meeting Agenda - Final Agenda
IN-HOUSE PAVEMENT IMPROVEMENTS PROJECT:
February 2, 2016
Final Agenda
Page 6 of 337
February 2, 2016
A RESOLUTION TO APPROVE A BUDGET ADJUSTMENT
REAPPROPRIATING FUNDS IN THE AMOUNT OF $500,000.00
FROM THE WILLOW BEND DEVELOPMENT COST SHARE
PROJECT TO THE IN-HOUSE PAVEMENT IMPROVEMENTS
PROJECT FOR 2016
Attachments: SRF 2016-0022
BA 2016-0022
WININirOWiT.TiMAI
RESCUE PHONE, INC.:
AN ORDINANCE TO WAIVE
THE REQUIREMENTS
OF
FORMAL
COMPETITIVE BIDDING AND
AUTHORIZE
THE PURCHASE
OF A
CRISIS RESPONSE SYSTEM FROM RESCUE
PHONE,
INC.
IN THE
AMOUNT OF $22,985.00 PLUS
APPLICABLE
TAXES
FOR
USE BY
THE POLICE DEPARTMENT,
AND TO
APPROVE
A
BUDGET
ADJUSTMENT
Attachments: Agenda - Crisis Response System
BA - Crisis Response System
2016-0031
RZN 15-5268 (NORTH OF 812 S. COLLEGE AVE./CAMERON):
AN ORDINANCE TO REZONE THAT PROPERTY DESCRIBED IN
REZONING PETITION RZN 15-5268 FOR APPROXIMATELY 0.53
ACRES LOCATED NORTH OF 812 SOUTH COLLEGE AVENUE
FROM NC, NEIGHBORHOOD CONSERVATION TO RSF-18,
RESIDENTIAL SINGLE FAMILY, 18 UNITS PER ACRE
Attachments: 15-5268 CC reports
2016-0030
VAC 15-5277 (327 S. WEST AVE./HABITAT FOR HUMANITY,
WASHINGTON COUNTY):
AN ORDINANCE TO APPROVE VAC 15-5277 SUBMITTED BY
SPECIALIZED REAL ESTATE, INC. FOR PROPERTY LOCATED AT
327 SOUTH WEST AVENUE TO VACATE PORTIONS OF STREET
AND ALLEY RIGHTS-OF-WAY
Attachments: CC pack
City of Fayetteville, Arkansas Page 6 Printed on 1/27/2016
City Council Meeting
C.5 2016-0032
Meeting Agenda - Final Agenda
February 2, 2016
Final Agenda
Page 7 of 337
February 2, 2016
VAC 15-5279 (660 W. MLK BLVD./WALMART NEIGHBORHOOD
MARKET):
AN ORDINANCE TO APPROVE VAC 15-5279 SUBMITTED BY CEI
ENGINEERING ASSOCIATES, INC. FOR PROPERTY LOCATED AT
660 WEST MARTIN LUTHER KING BOULEVARD TO VACATE
PORTIONS OF UTILITY EASEMENTS
Attachments: 15-5279 Full Report
C.6 2016-0027
VAC 15-5281 (1211 W. JAMES ST./HAVEN CAMPUS
COMMUNITIES):
AN ORDINANCE TO APPROVE VAC 15-5281 SUBMITTED BY
BLEW AND ASSOCIATES, INC. FOR PROPERTY LOCATED AT 1211
WEST JAMES STREET TO VACATE PORTIONS OF UTILITY AND
DRAINAGE EASEMENTS
Attachments: 15-5281 Full Report
C.7 2016-0028
ADM 15-5270 (SOUTHWEST CORNER OF PERSIMMION AND
MOUNTAIN RANCHIPARKHILL AT MOUNTAIN RANCH PZD
MODIFICATION):
AN ORDINANCE TO MODIFY R-PZD, RESIDENTIAL PLANNED
ZONING DISTRICT 12-4284 (PARKHILL AT MOUNTAIN RANCH) TO
SLIGHTLY REDUCE THE TOTAL AREA AND THE NUMBER OF
LOTS AND TO REPLACE AN ALLEY WITH SHARED DRIVEWAYS
Attachments: 15-5270 CC reports
D. City Council Agenda Session Presentations:
E. City Council Tour:
F. Announcements:
G. Adjournment
City of Fayetteville, Arkansas Page 7 Printed on 1/27/2016
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Meeting Agenda - Final Agenda
NOTICE TO MEMBERS OF THE AUDIENCE
February 2, 2016
Final Agenda
Page 8 of 337
February 2, 2016
All interested persons may address the City Council on agenda items of New and
Old Business. Please wait for the Mayor to request public comment and then
come to the podium, give your name, address, and comments about the agenda
item. Please address only the Mayor. Questions are usually answered by the
Mayor, Aldermen or Staff after the public comment period is over. Please keep
your comments brief and respectful. Each person is only allowed one turn at the
microphone for discussion of an agenda item.
All cell phones must be silenced and may not be used within the City Council
Chambers.
Below is a portion of the Rules of Order and Procedure of the Fayetteville City
Council pertaining to City Council meetings:
Agenda additions: A new item which is requested to be added to the agenda at a
City Council meeting should only be considered if it requires immediate City
Council consideration and if the normal agenda setting process is not practical.
The City Council may only place such new item on the City Council meeting's
agenda by suspending the rules by two-thirds vote. Such agenda addition shall be
heard prior to the Consent Agenda.
Consent Agenda: Consent Agenda items shall be read by the Mayor and voted
upon as a group without discussion by the City Council. If an Alderman wishes to
comment upon or discuss a Consent Agenda item, that item shall be removed and
considered immediately after the Consent Agenda has been voted upon.
Old business and new business.
Presentations by staff and applicants. Agenda items shall be introduced by the
Mayor and, if an ordinance, read by the City Attorney. City staff shall then present
a report. An agenda applicant (city contractor, rezoning or development applicant,
etc.) may present its proposal only during this presentation period, but may be
recalled by an alderman later to answer questions. Staff and applicants may use
electronic visual aids in a City Council meeting as part of their presentation.
Public comments. Public comment shall be allowed for all members of the
audience on all items of old and new business and subjects of public hearings. No
electronic visual aid presentations shall be allowed, but the public may submit
photos, petitions, etc. to be distributed to the City Council. If a member of the
public wishes for the City Clerk to distribute materials to the City Council before its
meeting, such materials should be supplied to the City Clerk office no later than
9:00 a.m. on the day of the City Council meeting. Any member of the public shall
first state his or her name and address, followed by a concise statement of the
person's position on the question under discussion. Repetitive comments should
be avoided; this applies to comments made previously either to the City Council or
to the Planning Commission when those Planning Commission minutes have been
provided to the Aldermen. All remarks shall be addressed to the Mayor or the City
Council as a whole and not to any particular member of the City Council. No
person other than the Aldermen and the person having the floor shall be permitted
to enter into any discussions without permission of the Mayor. No questions shall
be directed to an Alderman or city staff member except through the Mayor.
City of Fayetteville, Arkansas Page 8 Printed on 112712016
City Council Meeting
Meeting Agenda - Final Agenda
Courtesy and respect.
February 2, 2016
Final Agenda
Page 9 of 337
February 2, 2016
All members of the public, all city staff and elected officials shall accord the utmost
courtesy and respect to each other at all times. All shall refrain from rude or
derogatory remarks, reflections as to integrity, abusive comments and statements
about motives or personalities. Any member of the public who violates these
standards shall be ruled out of order by the Mayor, must immediately cease
speaking and shall leave the podium.
Interpreters or TDD for hearing impaired are available for all City Council
meetings, a 72 hour advance notice is required. For further information or to
request an interpreter, please call 479-575-8330.
A copy of the complete City Council agenda is available at www.fayetteville-ar.gov
or in the office of the City Clerk, 113 W. Mountain, Fayetteville, Arkansas.
City of Fayetteville, Arkansas Page 9 Printed on 112712016
City of Fayetteville, Arkansas
Text File
File Number: 2016-0049
Agenda Date: 2/2/2016 Version: 1
In Control: City Council Meeting
Agenda Number: 1
BARRETT BABER PROCLAMATION
February 2, 2016
Final Agenda
Page 10 of 337
113 West Mountain Street
Fayetteville, AR 72701
(479) 575-8323
Status: Agenda Ready
File Type: Resolution
City of Fayetteville, Arkansas Page 1 Printed on 1127/2016
City of Fayetteville, Arkansas
Text File
File Number: 2015-0640
Agenda Date: 2/2/2016 Version: 1
In Control: City Council Meeting
Agenda Number: A. 1
February 2, 2016
Final Agenda
Page 11 of 337
113 West Mountain Street
Fayetteville, AR 72701
(479) 575-8323
Status: Agenda Ready
File Type: Resolution
APPROVAL OF THE JANUARY 19, 2016 CITY COUNCIL MEETING MINUTES.
City of Fayetteville, Arkansas Page 1 Printed on 1127/2016
February 2, 2016
Final Agenda
City of Fayetteville, Arkansas 113 West Mountain StreetPStreet f337
Fayetteville, AR 72701
(479) 575-8323
Text File
File Number: 2016-0003
Agenda Date: 2/2/2016 Version: 1 Status: Agenda Ready
In Control: City Council Meeting File Type: Resolution
Agenda Number: A. 2
ANIMAL SERVICES DONATION REVENUE:
A RESOLUTION TO APPROVE A BUDGET ADJUSTMENT IN THE AMOUNT OF $21,573.00
REPRESENTING DONATION REVENUE TO ANIMAL SERVICES RECEIVED DURING THE
THIRD AND FOURTH QUARTERS OF 2015
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE,
ARKANSAS:
Section 1. That the City Council of the City of Fayetteville, Arkansas hereby approves a budget
adjustment, a copy of which is attached to this Resolution, in the amount of $21,573.00 representing
donation revenue to Animal Services received during the third and fourth quarters of 2015.
City of Fayetteville, Arkansas Page 1 Printed on 1/27/2016
February 2, 2016
Final Agenda
Page 13 of 337
City of Fayetteville Staff Review Form
2016-0003
Legistar File ID
2/2/2016
City Council Meeting Date - Agenda Item Only
N/A for Non -Agenda Item
Justine Lentz 1/11/2016 Animal Services /
Development Services Department
Submitted By Submitted Date Division / Department
Action Recommendation:
Recognize and allocate donation revenue from citizens to the Fayetteville Animal Services program made during
the third quarter and fourth quarter. Approval of a budget adjustment in the amount $21,573.00
Budget Impact:
see attached detail
General fund
Fund
Account Number
33048-1 and 33049-1
Animal Services Misc. Donations
Project Title
Project Number
Budgeted Item? No
Current Budget
$ -
Funds Obligated
$ -
Current Balance
l
Does item have a cost? No
Item Cost
Budget Adjustment Attached? Yes Budget Adjustment $ 21,573.00
Remaining Budget $ 21,573.00
V20140710
Previous Ordinance or Resolution #
Original Contract Number:
Approval Date:
Comments:a recommen s approvall of a budget adjustment In aamount ,o ,
CITY OF
a PVy V •
ifte
ARKANSAS
MEETING OF FEBRUARY 2, 2016
TO: Mayor and City Council
February 2, 2016
Final Agenda
Page 14 of 337
CITY COUNCIL AGENDA MEMO
THRU: Yolanda Fields, Director of Community Resources
Jeremy Pate, Director of Development Services
FROM: Justine Lentz, Animal Services Superintendent
DATE: 1/11/15
SUBJECT: Approval of Budget Adjustment for Animal Services Program
RECOMMENDATION:
Staff recommends approval of budget adjustment to allocate the Animal Services donation
revenue.
BACKGROUND:
Animal Services would like to recognize donation revenue from citizens and businesses made
during the third quarter and fourth quarter 2015. These funds are donated by citizens and
organizations to benefit the animals cared for by the Animal Services program.
DISCUSSION:
BUDGET/STAFF IMPACT:
Recognize animal shelter donations in the amount of $21,573.00
Attachments:
Budget adjustment
Mailing Address:
113 W. Mountain Street www.fayetteville-ar.gov
Fayetteville, AR 72701
February 2, 2016
Final Agenda
City of Fayetteville, Arkansas - Budget Adjustment Form (Legistar) Page 15 of 337
Budget Year Division: Animal Services Adjustment Number
2016 Dept.: Development Services
Requestor: Justine Lentz
BUDGET ADJUSTMENT DESCRIPTION / JUSTIFICATION:
Recognize and allocate donation revenue from citizens made to the Animal Services program during the third and
fourth quarter of 2015.
RESOLUTION/ORDINANCE
COUNCIL DATE
LEGISTAR FILE ID#
2/2/2016
2016-0003
3GW b-OWCii FeW
1/14/2016 10:55 AM
Budget Director
TYPE:
DESCRIPTION:
GLDATE:
POSTED:
Date
TOTAL
21,573 21,573
v.20150925
Increase / (Decrease)
Project.Sub#
Account Number
Expense Revenue
Project
Sub
AT
Account Name
1010.0001.4999.97
- 21,573
RE
Use of Prior Fund Balance
1010.2740.5342.01
500 -
33048
1
EX
Special projects
1010.2740.5400.00
21,063 -
33048
1
EX
Building & Grounds Maintenance
1010.2740.5200.03
10
33049
1
EX
Veterinary Supplies
February 2, 2016
Final Agenda
City of Fayetteville, Arkansas 113 West Mountain StreetPStreet f337
Fayetteville, AR 72701
(479) 575-8323
Text File
File Number: 2016-0021
Agenda Date: 2/2/2016 Version: 1 Status: Agenda Ready
In Control: City Council Meeting File Type: Resolution
Agenda Number: A. 3
LEWIS AUTOMOTIVE GROUP OF FAYETTEVILLE:
A RESOLUTION TO APPROVE THE PURCHASE OF A 2016 DODGE RAM 1500 TRADESMAN
QUAD CAB 4X4 FROM LEWIS AUTOMOTIVE GROUP OF FAYETTEVILLE IN THE AMOUNT
OF $22,995.00, PURSUANT TO A STATE PROCUREMENT CONTRACT, FOR USE BY THE
ENGINEERING DIVISION
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE,
ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby approves the purchase of a
2016 Dodge Ram 1500 Tradesman Quad Cab 4x4 from Lewis Automotive Group of Fayetteville in the
amount of $22,995.00,pursuant to a state procurement contract, for use by the Engineering Division.
City of Fayetteville, Arkansas Page 1 Printed on 1/27/2016
February 2, 2016
Final Agenda
Page 17 of 337
City of Fayetteville Staff Review Form
2016-0021
Legistar File ID
2/2/2016
City Council Meeting Date - Agenda Item Only
N/A for Non -Agenda Item
/
Jesse Beeks/Sara Glenn 1/13/2016 Fleet Operations
Transportation Services Department
Submitted By Submitted Date Division / Department
Action Recommendation:
A resolution to authorize the purchase of one 2016 Dodge Ram 1500 Tradesman Quad Cab 4x4 available through
Lewis Automotive Group of Fayetteville, AR for the State Contract price of $22,995.00.
Budget Impact:
9700.1920.5802.00
Account Number
02078.2015
Shop Fund
Fund
Light/Medium Trucks
Project Number Project Title
Budgeted Item? Yes Current Budget $ 192,521.62
Funds Obligated $ -
Current Balance $ 192,521.62
Does item have a cost? Yes Item Cost $ 22,995.00
Budget Adjustment Attached? No Budget Adjustment
Remaining Budget 169,526.62
V20140710
Previous Ordinance or Resolution #
Original Contract Number:
Comments:
Approval Date:
February 2, 2016
Final Agenda
Page 18 of 337
MEETING OF FEBRUARY 2, 2016
TO: Mayor and City Council
THRU: Terry Gulley, Director of Transportation
FROM: Jesse Beeks, Fleet Operations Superintendent
DATE: January 13, 2016
SUBJECT: Purchase of one truck for Engineering
RECOMMENDATION:
That City Council approve the purchase of one 2016 Dodge Ram 1500 Tradesman Quad Cab
4x4 available through Lewis Automotive Group of Fayetteville, AR for the State Contract price of
$22,995.00.
BACKGROUND:
Unit 2049 is a 2002 Ford Ranger 44 and is approaching 100,000 miles. This vehicle recently
had the engine break down. The cost to repair or replace the engine would not be prudent in a
14 year old truck. This vehicle was originally on the schedule to replace in 2012, however the
Engineering department has been able to utilize it longer than expected.
DISCUSSION:
Fleet recommends the purchase of one 2016 Dodge Ram 1500 Tradesman Quad Cab 4x4
available through Lewis Automotive Group of Fayetteville, AR for the State Contract price of
$22,995.00.
BUDGET/STAFF IMPACT:
Sufficient funds have been budgeted and collected for this purchase.
This purchase was approved by the Equipment Committee on January 12, 2016.
Attachments:
PO — Purchase Requisition
Vendor
Address:
City:
City of Fayetteville - Purchase Order Request (PO)
(Not a Purchase Order)
All PO Requests shall be scanned to the Purchasing e-mail: Purchasing@fayetteville-ar.gov.
Purchase shall not be made until an actual PO has been issued.
V
76640 endor Lewis Automotive Group of Fayet
Name:
Requester: Sara Glenn
Item Description
1 2016 Dodge Ram 1500 Tradesman
Quad Cab 4x4
2 To be unit 2199, Fixed Asset 702199
3 Off State Contract, Item #13
4
5
6
7
8
9
10
Shipping/Handling
Financial Officer:
Ich Manager:_
State:
antity Unit of Issue Unit Cost Extended Cost
1 ea 22,995.00 $22,995.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
Lot $0.00
Department Director:
Budget Director: _
Utilities Manager:_
P.O Number:
teville, AR r Yes P No
3 Point: Taxable
F Yes P No
Code: Ship to code: Quotes Attached
50 r Yes r No
Requester's Employee #: Extension:
3912 3485
Account Number Project.Sub#
9700.1920.5802.00 02078.2015
Subtotal
Tax:
Total:
Purchasing Manager:
IT Director:
Other:
February 2, 2016
a<
Page 19 of3
1/13/2016
2016-0021
Expected Delivery Date:
Inventory # Fixed Asset #
2199 702199
$22,995.00
$0.00
$22,995.00
February 2, 2016
Final Agenda
Paget of 337
City of Fayetteville, Arkansas
113 West Mountain Street
Fayetteville, AR 72701
(479) 575-8323
Text File
File Number: 2016-0016
Agenda Date: 2/2/2016 Version: 1 Status: Agenda Ready
In Control: City Council Meeting File Type: Resolution
Agenda Number: A. 4
BID #16-18 UTILITY SERVICE COMPANY, INC.:
A RESOLUTION TO AWARD BID #16-18 AND AUTHORIZE A CONTRACT WITH UTILITY
SERVICE COMPANY, INC. IN THE AMOUNT OF $1,133,510.00 FOR THE BAXTER AND
MOUNT SEQUOYAH TANK REHABILITATION IMPROVEMENTS PROJECT, TO APPROVE A
PROJECT CONTINGENCY IN THE AMOUNT OF $113,351.00, AND TO APPROVE A BUDGET
ADJUSTMENT
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE,
ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby awards Bid #16-18 and
authorizes a contract with Utility Service Company, Inc. in the amount of $1,133,510.00 for the Baxter
and Mount Sequoyah Tank Rehabilitation Improvements Project, and further approves a project
contingency in the amount of $113,351.00.
Section 2: That the City Council of the City of Fayetteville, Arkansas hereby approves a budget
adjustment, a copy of which is attached to this Resolution.
City of Fayetteville, Arkansas Page 1 Printed on 1/27/2016