The URL can be used to link to this page

Home My WebLink About2009-10-20 - Agendas - Final Aldermen Ward 1 Position 1—Adella Gray Mayor Lioneld Jordan Ward 1 Position 2—Brenda Thiel Taye eel e Ward 2 Position 1 —Kyle Cook City Attorney Kit Williams Ward 2 Position 2—Matthee w Petty Ward 3 Position l—Robert K.Rhoads City Clerk Sondra Smith ARKANSAWard 3 Position 2—Robert Ferrell S Ward 4 Position 1 —Shirley Lucas Ward 4 Position 2—Sarah E.Lewis Final Agenda City of Fayetteville, Arkansas City Council Meeting October 20, 2009 A meeting of the Fayetteville City Council will be held on October 20, 2009 at 6:00 PM in Room 219 of the City Administration Building located at 113 West Mountain Street, Fayetteville, Arkansas. Call to Order Roll Call Pledge of Allegiance Mayor's Announcements, Proclamations and Recognitions: Presentations, Reports and Discussion Items: A. Consent: 1. Approval of the October 6, 2009 City Council meeting minutes. APPROVED 2. Safe Routes To School Program: A resolution to approve and support a grant application of$300,800.00 to the Arkansas Highway and Transportation Department for 100% funding for Clabber Creek Trail through the Safe Routes To Schools Program. PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 214-09 3. 2009 COPS Technology Grant: A resolution to accept the 2009 COPS Technology Grant in the amount of $500,000.00 and to approve the attached budget adjustment to recognize this revenue. PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 215-09 113 West Mountain 72701 (479)575-8323 accessfayetteville.org TDD(Telecommunications Device for the Deaf)(479)521-1316 4. Baird, Kurtz & Dobson (BKD), LLP: A resolution to approve an annual contract with BKD, LLP for external auditing services for the 2009 audit in the amount of$81,000.00. PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 216-09 5. Energy Efficiency Rehabilitation Project: A resolution to approve Bid in the amount of $64,210.00 from Joe Perme Construction for rehabilitation and increased Energy Efficiency of a city owned building at 1932 S. Garland Avenue. PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 217-09 Agenda Additions: B. Unfinished Business: 1. Amend Police Department's Policies, Procedures & Rules Manual: A resolution approving and adopting amendments to the Fayetteville Police Department's Policies, Procedures & Rules Manual. This resolution was tabled at the October 6, 2009 City Council meeting to the October 20, 2009 City Council meeting. THIS RESOLUTION WAS TABLED TO THE NOVEMBER 3, 2009 CITY COUNCIL MEETING. 2. 2009 Millage Levy: An ordinance levying a tax on the real and personal property within the City of Fayetteville, Arkansas, for the year 2009 fixing the rate thereof at 1.3 mills for General Fund Operations, 0.4 mills for the Firemen's Pension and Relief Fund, 0.4 mills for the Policemen's Pension and Relief Fund and 1.0 mill for the Fayetteville Public Library; and certifying the same to the County Clerk of Washington County, Arkansas. This ordinance was left on the Second Reading at the October 6, 2009 City Council meeting. This Ordinance was left on the Second Reading PASSED AND SHALL BE RECORDED AS ORDINANCE NO. 5279 3. Old Wire Annexation Appeal: An ordinance annexing that property described in annexation petition ANX 09-3409 (CC2009-4), for property located at 3231 North Old Wire Road, the northwest corner of Old Wire Road and Rom Orchard Road, containing approximately 39 acres. This ordinance was left on the First Reading at the October 6, 2009 City Council meeting. This Ordinance was left on the First Reading THIS ORDINACE WAS LEFT ON THE SECOND READING. 4. Rock Quarries Facilities: An ordinance to prevent injury or annoyance within the corporate limits of Fayetteville by regulating rock quarrying facilities so that these facilities will not be nuisances. This ordinance was left on the First Reading at the September 1, 2009 City Council meeting. This ordinance was left on the Second Reading at the September 15, 2009 City Council meeting. This ordinance was left on the Second Reading at the October 6, 2009 City Council meeting and Tabled to the October 20, 2009 City Council meeting. This Ordinance was left on the Second Reading PASSED AND SHALL BE RECORDED AS ORDINANCE NO. 5280 113 West Mountain 72701 (479)575-8323 accessfayetteville.org TDD(Telecommunications Device for the Deaf)(479)521-1316 5. Red Dirt Mining Facilities: An ordinance to prevent injury or annoyance within the corporate limits of Fayetteville by regulating red dirt mining facilities so that these facilities will not be nuisances. This ordinance was left on the First Reading at the September 1, 2009 City Council meeting. This ordinance was left on the Second Reading at the September 15, 2009 City Council meeting. This ordinance was left on the Second Reading at the October 6, 2009 City Council meeting and Tabled to the October 20, 2009 City Council meeting. This Ordinance was left on the Second Reading PASSED AND SHALL BE RECORDED AS ORDINANCE NO. 5281 C. New Business: 1. Justice Assistance Grant (JAG): An ordinance to waive competitive bidding and to purchase 45 X-26 Tasers and Taser-Cams for $69,967.25 from TEECO Safety, Inc. PASSED AND SHALL BE RECORDED AS ORDINANCE NO. 5282 2. Amend Chapter 35: Taxation: An ordinance to amend Chapter 35: Taxation of the Fayetteville Code to incorporate amendments of State Law affecting the Hotel, Motel and Restaurant Tax. PASSED AND SHALL BE RECORDED AS ORDINANCE NO. 5283 Announcements: 1. City Council Tour: None Adjournment: 10:10 p.m. NOTICE TO MEMBERS OF THE AUDIENCE All interested parties may appear and be heard before the City Council. If you wish to address the City Council on an agenda item please queue behind the podium when the Chair asks for public comment. Once the chair recognizes you, go to the podium and give your name and address. Address your comments to the Chair, who is the presiding officer. The Chair will direct your comments to the appropriate elected official, staff member or others for response. Please keep your comments brief, to the point and relevant to the agenda item being considered so that everyone has a chance to speak. Interpreters or TDD for hearing impaired are available for all City Council meetings, a 72 hour advance notice is required For further information or to request an interpreter,please call 575-8330. As a courtesy please turn off all cellphones and pagers. A copy of the City Council agenda is available at accessfayetteville.org or in the office of the City Clerk, 113 West Mountain, Fayetteville,Arkansas. 113 West Mountain 72701 (479)575-8323 accessfayetteville.org TDD(Telecommunications Device for the Deaf)(479)521-1316 City Council Meeting: October 20,2009 Adjourn: Subject: Roll Cook Petty Rhoads Ferrell Lucas Lewis Gray Thiel Mayor Jordan e� 9'0 Subject: Motion To: Motion By: Seconded: Cook Petty Rhoads Ferrell Lucas Lewis Gray Thiel Mayor Jordan City Council Meeting: October 20,2009 Subject: Consent Motion To: AppfWe� Motion By: P Seconded: Cook Petty V00- E Rhoads Pt Ferrell Lucas Mid Lewis Gray Thiel Mayor Jordan �D Subject: Motion To: Motion By: Seconded: Cook Petty Rhoads Ferrell Lucas Lewis Gray Thiel Mayor Jordan City Council Meeting: October 20,2009 Subject: Amend Police Department's Policies,Procedures &Rules Manual Motion To: J0-W �OtiJ 0 Motion By: Seconded: S i B. 1 Cook v Unfinished Petty Business Rhoads ✓ Ferrell G� �t Lucas Lewis 1 02l1 O q Gray �r Thiel V ^0 Mayor Jordan 8� Subject: 2009 Millage Levy Motion To: r (i m. Motion By: -Flt/� Seconded: U Cam B. 2 Cook Unfinished Petty e. ✓ Business Rhoads Ferrell ✓ ✓ Lucas ✓ �/ �q Lewis L/11 5� I Gray ✓ �/ Thiel Mayor Jordan City Council Meeting: October 20,2009 Subject: Old Wire Annexation Appeal Motion To: ' J e aj Motion By: �/7G1 Seconded: B. 3 Cook Unfinished Petty ✓ Business Rhoads ✓ ��A Ferrell ✓ Lucas ✓ Q�inQuCA Lewis r/ Gray Thiel and &Qd; Mayor Jordan Q=0 Subject: Rock Quarries FacilitiesQ� i Motion To: 6ecuk Motion By: � a Seconded: P B. 4 Cook ✓ r Unfinished Petty ✓ �/ Business Rhoads ,/ ✓ Ferrell Lucas ✓ r/ Lewis Gray f Thiel Mayor Jordan City Council Meeting: October 20,2009 Subject: Q 4cv� Ja I iii Motion To: 1 SF E' UwPM.A' +o 3�uP Laa a c e a� t o F dam, Motion By: Seconded: Cook /V Petty ,/ ^/ Rhoads N Al Ferrell Al AJ Lucas Lewis ✓ �/ Gray ✓ of Thiel ✓ Mayor Jordan Subject: R b de- lJ(U Wve'.L4 0�C < < e 44 Motion To: ?:on-(.too M-cam RD 9;00-lz:00 SRT. �� lig;, r Motion By: � Seconded: Cook ✓ ✓ Petty ✓ J Rhoads Ferrell Lucas / ✓ Lewis Gray .i Thiel J Mayor Jordan City Council Meeting: October 20,2009 Subject: D CL Q uCZ/ln wo � � tnn�l Motion To: f�-1'^4A-IdL ' VA 4 Motion By: Seconded: Cook Petty Rhoads Ferrell �J Lucas Lewis Gray Thiel Mayor Jordan Subject: Motion To: p ) Motion By: Seconded: Cook Petty Rhoads Ferrell J (� Lucas Lewis Gray Thiel Mayor Jordan City Council Meeting: October 20,2009 Subject: Red Dirt Mining Facilities Motion To: pfd, a�3 'Ro a Motion By: Seconded: B. 5 Cook Unfinished Petty Business Rhoads Ferrell N Lucas Lewis ✓ �/' Gray Thiel Mayor Jordan Subject: Motion To: Motion By: Seconded: Cook Al Petty V-1, Rhoads vl� Ferrell Al 5a g Lucas Lewis Gray Thiel Mayor Jordan City Council Meeting: October 20,2009 Subject: Justice Assistance Grant (JAG) Motion To: an d Motion By: nn Seconded: C. 1 Cook ✓ New Petty ✓ ✓ ✓ Business Rhoads ,/ �/ ✓" Ferrell ✓ Lucas ✓ L/ Lewis ✓ s/ Gray ✓ ✓ Thiel mases.+ : St� 61A r'I 5euimil Mayor Jordan 7—U 7-0 7-0 Subject: Amend Chapter 35: Taxation Motion To: Motion By: Gy Seconded: C. 2 Cook New Petty ,/ ✓ Business Rhoads ✓ J Z Ferrell �r Lucas ✓ ✓ ✓ Lewis v^' Gray Thiel �5�"� °� U 0 ----- Mayor Jordan FAYETTEVILLE THE CITY OF FAYETTEVILLE,ARKANSAS KIT WILLIAMS,CITY ATTORNEY DAVID WHITAKER,ASST.CITY ATTORNEY DEPARTMENTAL CORRESPONDENCE LEGAL DEPARTMENT TO: Lioneld Jordan, Mayor THRU: Sondra Smith, City Clerk FROM: Kit Williams, City Attorney DATE: October 219 2009 RE: Resolutions and Ordinances prepared by the City Attorney's Office and passed at the City Council meeting of October 20, 2009 1. Safe Routes To School Program: A resolution to approve and support a grant application of $300,800.00 to the Arkansas Highway and Transportation Department for 100% funding for Clabber Creek Trail through the Safe Routes To Schools Program; 2. 2009 COPS Technology Grant: A resolution to accept the 2009 COPS Technology Grant in the amount of$500,000.00 and to approve the attached budget adjustment to recognize this revenue; 3. BKD, LLP: A resolution to approve an annual contract with BKD, LLP for external auditing services for the 2009 audit in the amount of$81,000.00; 4. Energy Efficiency Rehabilitation Project: A resolution approving the bid in the amount of $64,210.00 from Joe Perme Construction for rehabilitation and increased energy efficiency of a city owned building at 1932 S. Garland Avenue; 5. 2009 Millage Levy: An ordinance levying a tax on the real and personal property within the City of Fayetteville for the year 2009 fixing the rate thereof at 1.3 mills for General Fund Operations, 0.4 mills for the Firemen's Pension and Relief Fund, 0.4 mills for the Policemen's Pension and Relief Fund and 1.0 mill for the Fayetteville Public Library and certifying the same to the County Clerk of Washington County, AR; 6. Rock Quarries Facilities: An ordinance to prevent injury or annoyance within the corporate limits of Fayetteville by regulating rock quarrying facilities so that these facilities will not be nuisances; 7. Red Dirt Mining Facilities: An ordinance to prevent injury or annoyance within the corporate limits of Fayetteville by regulating red dirt mining facilities so that these facilities will not be nuisances; 8. Justice Assistance Grant: An ordinance to waive competitive bidding and to purchase 45 X-26 Tasers and Taser-Cams for $69,967.25 from TEECO Safety, Inc.; 9. Amend Chapter 35: Taxation: An ordinance to amend Chapter 35: Taxation of the Fayetteville Code to incorporate amendments of Sate Law affecting the Hotel, Motel and Restaurant Tax. 2 Aldermen Ward 1 Position 1—Adella Gray Mayor Lioneld Jordan Ward 1 Position 2—Brenda Thiel Taye eel e Ward 2 Position 1 —Kyle Cook City Attorney Kit Williams Ward 2 Position 2—Matthee w Petty Ward 3 Position l—Robert K.Rhoads City Clerk Sondra Smith ARKANSAWard 3 Position 2—Robert Ferrell S Ward 4 Position 1 —Shirley Lucas Ward 4 Position 2—Sarah E.Lewis Final Agenda City of Fayetteville, Arkansas City Council Meeting October 20, 2009 A meeting of the Fayetteville City Council will be held on October 20, 2009 at 6:00 PM in Room 219 of the City Administration Building located at 113 West Mountain Street, Fayetteville, Arkansas. Call to Order Roll Call Pledge of Allegiance Mayor's Announcements, Proclamations and Recognitions: Presentations, Reports and Discussion Items: A. Consent: 1. Approval of the October 6, 2009 City Council meeting minutes. 2. Safe Routes To School Program: A resolution to approve and support a grant application of$300,800.00 to the Arkansas Highway and Transportation Department for 100% funding for Clabber Creek Trail through the Safe Routes To Schools Program. 3. 2009 COPS Technology Grant: A resolution to accept the 2009 COPS Technology Grant in the amount of $500,000.00 and to approve the attached budget adjustment to recognize this revenue. 4. Baird, Kurtz & Dobson (BKD), LLP: A resolution to approve an annual contract with BKD, LLP for external auditing services for the 2009 audit in the amount of$81,000.00. 113 West Mountain 72701 (479)575-8323 accessfayetteville.org TDD(Telecommunications Device for the Deaf)(479)521-1316 5. Energy Efficiency Rehabilitation Project: A resolution to approve Bid in the amount of $64,210.00 from Joe Perme Construction for rehabilitation and increased Energy Efficiency of a city owned building at 1932 S. Garland Avenue. Agenda Additions: B. Unfinished Business: 1. Amend Police Department's Policies, Procedures & Rules Manual: A resolution approving and adopting amendments to the Fayetteville Police Department's Policies, Procedures & Rules Manual. This resolution was tabled at the October 6, 2009 City Council meeting to the October 20, 2009 City Council meeting. 2. 2009 Millage Levy: An ordinance levying a tax on the real and personal property within the City of Fayetteville, Arkansas, for the year 2009 fixing the rate thereof at 1.3 mills for General Fund Operations, 0.4 mills for the Firemen's Pension and Relief Fund, 0.4 mills for the Policemen's Pension and Relief Fund and 1.0 mill for the Fayetteville Public Library; and certifying the same to the County Clerk of Washington County, Arkansas. This ordinance was left on the Second Reading at the October 6, 2009 City Council meeting. This Ordinance was left on the Second Reading 3. Old Wire Annexation Appeal: An ordinance annexing that property described in annexation petition ANX 09-3409 (CC2009-4), for property located at 3231 North Old Wire Road, the northwest comer of Old Wire Road and Rom Orchard Road, containing approximately 39 acres. This ordinance was left on the First Reading at the October 6, 2009 City Council meeting. This Ordinance was left on the First Reading 4. Rock Quarries Facilities: An ordinance to prevent injury or annoyance within the corporate limits of Fayetteville by regulating rock quarrying facilities so that these facilities will not be nuisances. This ordinance was left on the First Reading at the September 1, 2009 City Council meeting. This ordinance was left on the Second Reading at the September 15, 2009 City Council meeting. This ordinance was left on the Second Reading at the October 6, 2009 City Council meeting and Tabled to the October 20, 2009 City Council meeting. This Ordinance was left on the Second Reading 5. Red Dirt Mining Facilities: An ordinance to prevent injury or annoyance within the corporate limits of Fayetteville by regulating red dirt mining facilities so that these facilities will not be nuisances. This ordinance was left on the First Reading at the September 1, 2009 City Council meeting. This ordinance was left on the Second Reading at the September 15, 2009 City Council meeting. This ordinance was left on the Second Reading at the October 6, 2009 City Council meeting and Tabled to the October 20, 2009 City Council meeting. 113 West Mountain 72701 (479)575-8323 accessfayetteville.org TDD(Telecommunications Device for the Deaf)(479)521-1316 This Ordinance was left on the Second Reading C. New Business: 1. Justice Assistance Grant (JAG): An ordinance to waive competitive bidding and to purchase 45 X-26 Tasers and Taser-Cams for $69,967.25 from TEECO Safety, Inc. 2. Amend Chapter 35: Taxation: An ordinance to amend Chapter 35: Taxation of the Fayetteville Code to incorporate amendments of State Law affecting the Hotel, Motel and Restaurant Tax. Announcements: 1. City Council Tour: None Adjournment: NOTICE TO MEMBERS OF THE AUDIENCE All interested parties may appear and be heard before the City Council. If you wish to address the City Council on an agenda item please queue behind the podium when the Chair asks for public comment. Once the chair recognizes you, go to the podium and give your name and address. Address your comments to the Chair, who is the presiding officer. The Chair will direct your comments to the appropriate elected official, staff member or others for response. Please keep your comments brief, to the point and relevant to the agenda item being considered so that everyone has a chance to speak. Interpreters or TDD for hearing impaired are available for all City Council meetings, a 72 hour advance notice is required. For further information or to request an interpreter,please call 575-8330. As a courtesy please turn off all cell phones and pagers. A copy of the City Council agenda is available at accessfayetteville.org or in the office of the City Clerk, 113 West Mountain, Fayetteville,Arkansas. 113 West Mountain 72701 (479)575-8323 accessfayetteville.org TDD(Telecommunications Device for the Deaf)(479)521-1316 City of Fayetteville Staff Review Form ,� l Cit Council Agenda Items Energy Efficiency Rehabilitation Project J?I /OGIl3'�"t 11V y g Page 1 of 22 and Contracts, Leases or Agreements to - z0 - 0q City Council Meeting Date Agenda Items Only Yolanda Fields Community Services Development Services Submitted By Division Department Action Required: CDBG -Recovery Act Project(Res 184-09)Approval of P.O.for a Energy Efficiency Rehabilitation project on a CDBG Public Facility Building located at 1932 S. Garland Ave $64,210.00 $ 65,000.00 Cost of this request Category/Project Budget Program Category/Project Name 2180.4990.5390.27 $ - Account Number Funds Used to Date Program/Project Category Name 09029-0903 $ 65,000.00 Community Development Project Number Remaining Balance Fund Name Budgeted Item �x Budget Adjustment Attached 01,01 Previous Ordinance or Resolution# De ment Diro I Date Original Contract Date: Original Contract Number: City Att6mey Date Finance and Internal Services Director Date Received in City 10 $ dQ (U Clerk's Office V A&of Sta Date Received in ENTERED Mayor's Office �7D or Da e Comments:Staff recommends approval of P.O.for Energy Efficiency Rebilitation Project Revised January 15,2009 A.5 Energy Efficiency Rehabilitation Project Page 2 of 22 CITY COUNCIL AGENDA MEMO To: Mayor and City Council Thru: Jeremy Pate, Development Services Departmentri ector0` From: Yolanda Fields, Community Services Date: October 7, 2009 Subject: CDBG Public Facility Program—Approval of PO for Energy Efficiency Rehabilitation Project RECOMMENDATION Staff recommends approval of PO for this project, located at 1932 South Garland Ave. BACKGROUND The property located at 1932 S. Garland Ave was acquired with Community Development Block Grant(CDBG) funds. This property is a part of the CDBG Public Facility Program. Properties acquired with CDBG are made available through an application process to non—profits that provide services to low/mod residents in the City Of Fayetteville. Improvements to this project will the energy efficiency of the building. Improvement to be made • Windows and Roof repairs • Gutters and Sub-flooring needs to be replaced • HVAC and Plumbing, Electrical upgrades • Replace Siding,Soffit and Fascia around the building • Some interior patch and paint work DISCUSSION This project will create 20 temporary jobs that will complete the various components of this facility rehabilitation. This property is a part of the CDBG Public Facility Program and will be made available for use by a local non-profit. The number of jobs to be created or maintained by this process can not be determined at this time. The lease process will begin upon completion of the rehabilitation process. BUDGETIMPACT Project cost is approximately$64,210.00. A.5 Energy Efficiency Rehabilitation Project Page 3 of 22 RESOLUTION NO. A RESOLUTION TO APPROVE BID IN THE AMOUNT OF $64,210.00 FROM JOE PERME CONSTRUCTION FOR REHABILITATION AND INCREASED ENERGY EFFICIENCY OF A CITY OWNED BUILDING AT 1932 S. GARLAND AVENUE WHEREAS, Community Development Block Grant funds from the 2009 American Recovery and Reinvestment Act were requested by and granted to the City for energy efficiency rehabilitation of a city owned building at 1932 S. Garland Avenue. Section 1: That the City Council of the City of Fayetteville, Arkansas hereby approves the bid in the amount of $64,210.00 from Joe Perme Construction for rehabilitation and increased energy efficiency of a city owned building at 1932 S. Garland Avenue. PASSED and APPROVED this 20th day of October, 2009. APPROVED: ATTEST: By: By: LIONELD JORDAN,Mayor SONDRA E. SMITH, City Clerk/Treasurer A.5 V - Energy Efficiency Rehabilitation Project aye Page 4 of 22 S COMMUNITY SERVICES DIVISION Summary of Attachments Document Identification Code Document Name • (A) Receipt Of Bids • (B) Standard Bid Proposal Form • (C) Public Facility Rehabilitation Project • (D) Funding Approval / Agreement with HUD / Approval a Budget Adjustment • (E) CDBG — R Substantial Amendment 2008 Action Plan • (F) Budget Adjustment # 09 - 238 113 W MOUNTAIN ST I FAYETTEVILLE AR 72701 1 PHONE 479.575.8260 1 FAX 479.444.3445 Summary of Attachments EPa ency Rehab il' n Project cnmrT�nity resources CITY OF FAYETTEVILLE COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM RECEIPT OF BIDS OWNER(S): ADDRESS: ��'�j�L CJ �j�y/(G,(�f� PROJECT No: 61A�/Cr -CT PROJECT TITLE: LA" ,��,� ,�_�-� CC,�, //-.�� r�,� _ BID CLOSING DAY/DATE/TIME: N�V ILt/\ " , Z I CONTRACTOR: co 4or-t BID AMOUNT: IO Q CONTRACTOR: BID AMOUNT: CONTRACTOR: BID AMOUNT: CONTRACTOR: BID AMOUNT: CONTRACTOR: BID AMOUNT: Certifiedby: Date: Witness: "Helping to Build a Better Community" Community Resources Division �� A.5 Energy Efficiency Rehabtali Project Page 6 of 22 ' rornrnunity resourres CITY OF FAYETTEVILLE COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM STANDARD BID PROPOSAL FORM PROJECT NUMBER: 02123-0902 DATE ISSUED: February 23, 2009 DATE AND TIME OF OPENING: Monday, March 9, 2009 OWNER'S NAME: City of Fayetteville PROJECT ADDRESS: 1932 S. Garland, Fayetteville AR 72701 *In blanks below please quote price for each item and the total for project at the bottom. A: Windows G: Electrical (,U"= B: Roof O`= H: Siding Soffit&Fascia 05-0 C: Gutters 00 w 1:Ramp Replacement with Pooch ei 00 clir D: Sub Floor Repair 00 J: Interior Patch and Paint 1 E: HVAC ISK: Clean Up F: Plumbing2 Q:J MY TOTAL BID PRICE FOR THIS PROJECT IS $ C� Z j p "L Upon signing this Bid,the bidder certifies that they have viewed the property,read and agree to the requirements set forth in this bid proposal, including specifications,terms and standard conditions, and pertinent information regarding the articles being bid on, and agree to famish these articles at the prices stated. Complete Business Address: Name of Firm: n ►e-r ,�Phone# 9—F Z/ 75- q0 J-1(o( Street address or P O Box_j%2r( Sq ( 1� City/State/Zip Code flls,, —i; , (e Ax 7L7 o t Printed Name: a Signature �—._ Title:— (/, /eti 113 W MOUNTAIN ST I FAYE TEVILLE AR 72701 1 PHONE 479.575.8260 1 FAX 479.444.3445 Revised(01-2008) Form CR121 Facie 1 of 1 A.5 A&V^ Energy Efficiency Reha (310 Project \ Page 7 of 22 COMInity resources CITY Of FAYETTEVILLE COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM PUBLIC FACILITY REHABILITATION PROJECT Scope of Project: Windows, Roof repair, Gutters, Sub Floor repair, HVAC, Plumbing upgrades, Electrical upgrades, Siding Soffit&Fascia, Porch, Interior patch and paint Owner's Name: City of Fayetteville Phone: 575-8270 Project Location: 1932 S. Garland, Fayetteville, AR 72701 Project#: 02123-0902 Administrator: Ricky Williams Phone: 575-8270 Fax: 444-3445 Contractors Description of Work Minimum requirement for bidder: Proof of current Arkansas Residential Contractor's license. Proof of Insurance. GENERAL: The contractor will be responsible for all aspects of the construction, installation, and repairs -as stated in the Scope of Work- at 1932 S. Garland Fayetteville,,Arkansas. Each bidder will be responsible for a complete inspection of the City property. All the distances, measurements, and listed materials should be verified before submitting your bid. The requirements listed here—in the description of work-are general requirements and it will be the responsibility of the winning bidder to assure the City of Fayetteville that the finished project is in compliance with all applicable codes and standards. The contractor's duties include, but are not limited to, the following: 1) Purchasing of all materials. 2) Supervision of all employees and subcontractors. 3) Coordination with the City of Fayetteville CDBG Administrator, and The City of Fayetteville Code Compliance Office. 4) Project Design. 5) Clean up and restoration of all lawns,planters,walking and driving surfaces to their original condition. = 113 W MOUNTAIN ST I FAYETTEVILLE AR 72701 1 PHONE 479.575.8260 1 FAX 479.444.3445 A.5 Energy Efficiency Rehabilitation Project Page 8 of 22 UcInity resources LILY OF FAYE7YEYILLE COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM SPECIFIC: A: WINDOWS A-1 Remove the existing windows in former office on Westside(the broken window). A-2 Replace the windows in the office with maintenance free, single hung(or sliders)double paned,insulated, solid vinyl windows with half screens. (2 Windows Total) Note: It will be the responsibility of the contractor to ensure that where required by code that at least 1 window in bedrooms without a separate exit meet emergency egress requirements. B: ROOF B-1 Replace+- 10' of missing ridge cap at peak of roof. It will be the responsibility of the contractor to return to its original condition any interior or exterior surfaces damaged during the installation process. C: GUTTERS C-1 Repair existing Aluminum Seamless Gutters. C-2 Gutters should include downspouts and match the siding trim in color. D: SUB FLOOR REPAIR D-1 . Repair/replace subfloor in Southside bathrooms totally, and else ware as needed. This includes joists,subiloor material. E: HVAC E-1 Upgrade existing HVAC units to fit size of building and per code. E-2 Minimum warranty on heating and cooling unit: one year labor, 5 years parts, and 20 years on the heat exchanger. E-3 A complete load calculation and design of the duct layout. Note: The load calculation and duct layout design shall be submitted with and will be considered an integral part of the contractors bid. E-4 Repair/Replace any existing duct work and registers as needed. 0 113 W MOUNTAIN ST I FAYETTEVILLE AR 72701 1 PH()NF 479.57r R2ln I FAX A79 AA&;LLR O A.5 Energy Efficiency Rehabilitation Project Page 9 of 22 1! com'nity resources CITY OF FAYETTEYILLE COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM E-5 All HVAC work will be performed under the supervision of a contractor or subcontractor holding a Class A and/or Class B Arkansas HVACR License. It will be the responsibility of the contractor to return to its original condition any interior or exterior surfaces damaged during the installation process. F: PLUMBING F-1 Repair all clogged/blocked drains. F-2 Replace any supply lines as needed. F-3 Repair/Replace and damaged or leaking pipes, shutoffs,connections, or fittings as needed. F-4 Check all drains for proper venting. F-5 Repair any leaks underneath the house. F-6 Check Toilets to make sure it is seated properly, replace wax ring, and repair rotten sub- floor if needed. G: ELECTRICAL G-1 Install GFCI outlets above the counter in the kitchen, in the bathrooms, and where required by code. Check existing GFCI outlets for proper installation. G-2 Check and replace any outlets/receptacles/switches that are not grounded. G-3 The receptacles that serve the refrigerator, smoke detectors, clothes dryer and hot water heater shall be on designated circuits. G-4 Check/repair/replace smoke detectors as required by code. G-5 In coordination with the HVAC contractor,the electrical upgrade will also include any wiring,disconnects, switches, circuits, receptacles in order to upgrade/install the furnace and AC compressor. G-6 Check and replace any faulty/obsolete wiring. NOTE: It will be the responsibility of the contractor to replace any aluminum wires found in the branch circuits with copper wires. It will be the responsibility of the contractor to repair and bring back to their original conditions any interior or exterior surfaces damaged while installing or repairing any part of the electrical system. All electrical work shall be performed by an Arkansas State Licensed Electrician with adherence to the current National Electrical Code and = 113 W MOUNTAIN ST I FAYFTTFVII I F AR 797r11 I OW MW A70 tic aoAn I CAV Al.RAA QAAS = A.5 #Af � Energy Efficiency Rehabilitation Project Page 10 of 22 ' CPrnmunity resources . CITY OF FAYETTEVILLE COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM all current codes adopted by the City of Fayetteville. H: SIDING SOFFIT& FASCIA H-1 Install vinyl siding on house, repair any damaged surfaces prior to installation. Siding shall be Dutch lap dbl. 4 or 4.5"with a min.042 thickness. Color to be determined by owner. H-2 A complete siding install will include outside and inside corner trim, starter strip,J channel, F channel, window trim, and any other related trim. H-3 Repair/replace wood fascia around perimeter of house and wrap with aluminum coil metal. H4 Install new vinyl soffit and any applicable porch ceilings. 1: REPLACE RAMP ON NORTH SIDE WITH PORCH AND STEPS I-1 Tear out existing plywood ramp. I-2 Install porch with steps and handrails to code. J: INTERIOR PATCH AND PAINT J-1 Patch existing holes in walls and ceilings and paint with specified color. K: CLEANUP K-1 All new, used, and excess construction materials related to the Scope of Work and any change order(s)belongs to the contractor and shall be removed from the property by the contractor as needed during the project. K-2 The Inside work shall be left"broom clean." K-3 All recyclable materials shall be recycled. L: OTHER L-1 All work shall be performed in a workmanlike manner according to common construction practices, according to the specifications set forth in the Community Resources Program's General Specification Manual and with adherence to City, State, and National Codes. L-2 All work or materials which are not directly noted in the Scope of Work but are necessary for the proper carrying out of the obvious intentions thereof are to be understood as C_ 113 w MOUNTAIN ST I FAYETTEVILLE AR 72701 1 PHONF 479 576 A9An I FAY 479 4d4 A446 _ A.5 Energy Efficiency Rehabilitation Project *W? Page 11 of 22 Com unity resources CITY OF FAYETTEVILLE COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM implied work and will be provided for by the contractor as if specifically described or drawn. L-3 Any damage to the dwelling or property,caused by the contractor, his/her worker(s) or delivery person and or vehicles during the project shall be repaired to like new condition. L-4 All plumbing work shall be performed by a State Licensed Plumbing Contractor with adherence to the current Arkansas Plumbing Code. L-5 All Electrical work shall be performed by a State Licensed Electrical Contractor with adherence to the current National Electrical Code. L-6 All Heating and Cooling work shall be performed under the supervision of a licensed HVAC contractor. O 113 W MOUNTAIN RT I FAYFTTPVIII P AP 7970+ 1 PWMIP Azo�119 n 1 rev.17o nnn ona9 p A.5 Energy Efficiency Rehabtatio Project Page 12 of 22 RESOLUTION NO. 184-09 A RESOLUTION AUTHORIZING THE MAYOR TO EXECUTE THE FUNDING APPROVALIAGREEMENT WITH THE U. S. DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT TO ACCEPT 2009 AMERICAN RECOVERY AND REINVESTMENT ACT FUNDING OF COMMUNITY DEVELOPMENT BLOCK GRANT-R (CDBG-R) IN THE AMOUNT OF $172,702.00; AND APPROVING A BUDGET ADJUSTMENT RECOGNIZING THE GRANT REVENUE. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE,ARKANSAS- Section 1. That the City Council of the City of Fayetteville, Arkansas hereby authorizes the Mayor to execute the Funding Approval/Agreement with the U.S. Department of Housing and Urban Development to accept 2009 American Recovery and Reinvestment Act funding of Community Development Block Grant-R(CDBG-R) in the amount of$172,702.00. Section 2. That the City Council of the City of Fayetteville,Arkansas hereby approves a budget adjustment recognizing the grant revenue. PASSED and APPROVED this I"day of September,2009. APPROVED: ATTEST: r By. By: I NELD J205AN,Mayor SOND9A E.SMITH,City Cho, Y U,FAYETTEVILLE; A.5 Energy Efficiency RehabProject Page 13 of 22 J'O a reville ARKANSAS Community Development Block Grant . 2008 Action Plan Proposed Substantial Amendment Community Development Block Grant Recovery (CDBG-R) Community Services Division Helping to Build a Better Community