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Home My WebLink About2015-12-29 - Agendas - Tentative Tentative Agenda December 29,2015 Page 1 of 377 City of Fayetteville, Arkansas 113 West Mountain Street Fayetteville, AR 72701 (479) 575-8323 e 0\_ 0 e�. Y u Meeting Agenda - Tentative Agenda Tuesday, December 29, 2015 4:30 PM City Hall Room 326 City Council Agenda Session Adella Gray Ward 1 Sarah Marsh Ward 1 Mark Kinion Ward 2 Matthew Petty Ward 2 Justin Tennant Ward 3 Martin W. Schoppmeyer, Jr. Ward 3 John S. La Tour Ward 4 Alan Long Ward 4 ELECTED OFFICIALS: Mayor Lioneld Jordan City Attorney Kit Williams City Clerk Sondra Smith Tentative Agenda December 29,2015 Page 2 of 377 City Council Agenda Session Meeting Agenda-Tentative December 29,2015 Agenda Call To Order Roll Call Pledge of Allegiance Mayor's Announcements, Proclamations and Recognitions City Council Meeting Presentations, Reports and Discussion Items: 1. 2015-0588 ELECTION OF VICE MAYOR 2. 2015-0589 FIREMEN'S AND POLICEMEN'S PENSION REPORT 3. 2015-0638 FAYETTEVILLE HOUSING AUTHORITY APPOINTMENT Attachments: Housing Authority Appointment Agenda Additions A. Consent: A. 1 2015-0578 BALE CHEVROLET: A RESOLUTION TO APPROVE THE PURCHASE OF A NON-MOTOR POOL REPLACEMENT VEHICLE FROM BALE CHEVROLET IN THE AMOUNT OF $37,242.00 WITH OPTIONS, PURSUANT TO A STATE PROCUREMENT CONTRACT, FOR USE BY THE POLICE DEPARTMENT Attachments: SRP-Non-Motor Pool A. 2 2015-0622 JAIL SERVICES INTERLOCAL AGREEMENT: A RESOLUTION TO APPROVE AN AMENDMENT TO THE JAIL SERVICES INTERLOCAL AGREEMENT WITH WASHINGTON COUNTY, ARKANSAS CONTINUING FEES AT $60.00 PER BOOKED PRISONER FOR 2016 Attachments: Jail Services Interlocal Agreement City of Fayetteville,Arkansas Page 2 Printed on 12123/2015 Tentative Agenda December 29,2015 Page 3 of 377 City Council Agenda Session Meeting Agenda-Tentative December 29,2015 Agenda A. 3 2015-0584 ARKANSAS FIREWISE GRANT: A RESOLUTION TO AUTHORIZE ACCEPTANCE OF AN ARKANSAS FIREWISE GRANT FROM THE ARKANSAS FORESTRY COMMISSION IN THE AMOUNT OF $500.00 FOR USE BY THE FIRE DEPARTMENT,AND TO APPROVE A BUDGET ADJUSTMENT Attachments: SRF SRM Firewise Grant 2015 BA BUDGET ADJUSTMENT FORM Firewise Grant 2015 A. 4 2015-0590 FIRE DEPARTMENT DONATION REVENUE: A RESOLUTION TO APPROVE A BUDGET ADJUSTMENT IN THE AMOUNT OF $1,000.00 REPRESENTING DONATION REVENUE FROM THE BANK OF FAYETTEVILLE TO THE FAYETTEVILLE FIRE DEPARTMENT FOR THE ANNUAL EMPLOYEE SERVICE AWARDS EVENT Attachments: SRF SRM Donation Revenue Recognized by Council January 2016 BA BUDGET ADJUSTMENT FORM Donation Revenue Dec.2015 A. 5 2015-0624 ASSISTANCE TO FIREFIGHTERS GRANT: A RESOLUTION TO AUTHORIZE AN APPLICATION FOR A 90/10 ASSISTANCE TO FIREFIGHTERS GRANT FROM THE FEDERAL EMERGENCY MANAGEMENT AGENCY IN THE AMOUNT OF $675,000.00 FOR THE PURCHASE OF A MOBILE LIVE-FIRE TRAINING SIMULATOR FOR THE FIRE DEPARTMENT Attachments: SRF SRM 2015 AFG Grant Application Approval A. 6 2015-0603 2016 PURCHASE OF ASPHALT MATERIALS: AN ORDINANCE TO WAIVE THE REQUIREMENTS OF FORMAL COMPETITIVE BIDDING DURING CALENDAR YEAR 2016 FOR THE PURCHASE OF ASPHALT MATERIALS FOR USE BY THE TRANSPORTATION DIVISION, BUT TO REQUIRE INFORMAL QUARTERLY BIDS OR QUOTES Attachments: SRP 2015-0603 Asphalt Bid Waiver City of Fayetteville,Arkansas Page 3 Printed on 1212312015 Tentative Agenda December 29,2015 Page 4 of 377 City Council Agenda Session Meeting Agenda-Tentative December 29,2015 Agenda A. 7 2015-0599 BID#16-01 REFLECTORIZED PAINT MARKINGS: A RESOLUTION TO AWARD BID #16-01 AND AUTHORIZE THE PURCHASE OF REFLECTORIZED PAINT MARKINGS FROM ASPHALT STRIPING SERVICE, LLC IN VARIABLE AMOUNTS AND FOR VARYING UNIT PRICES AS NEEDED THROUGH THE END OF 2016 FOR USE BY THE TRANSPORTATION SERVICES DEPARTMENT Attachments: SRP 2015-0599 Bid 16-01 Reflectorized Paint Markings A. 8 2015-0600 BID#16-02 CURB AND GUTTER CONSTRUCTION: A RESOLUTION TO AWARD BID #16-02 AND AUTHORIZE THE PURCHASE OF CURB AND GUTTER CONSTRUCTION FROM FOCHTMAN ENTERPRISES, INC. AS A PRIMARY SUPPLIER AND TOMLINSON ASPHALT AS SECONDARY SUPPLIER IN VARIABLE AMOUNTS AND FOR VARYING UNIT PRICES AS NEEDED THROUGH THE END OF 2016 Attachments: SRP 2015-0600 Bid 16-02 Construction-Curb&Gutter A. 9 2015-0601 BID#16-04 TRUCK HAULING SERVICES: A RESOLUTION TO AWARD BID #16-04 AND AUTHORIZE THE PURCHASE OF TRUCK HAULING SERVICES FROM S & R TRUCKING FOR VARIABLE UNIT PRICES AND TO AUTHORIZE THE USE OF OTHER BIDDERS BASED ON PRICE AND AVAILABILITY AS NEEDED THROUGH THE END OF 2016 Attachments: SRP 2016-0601 Bid 16-04 Truck Hauling Services A. 10 2015-0602 BID#16-05 CONCRETE PURCHASE: A RESOLUTION TO AWARD BID #16-05 AND AUTHORIZE THE PURCHASE OF CONCRETE FROM TUNE CONCRETE COMPANY AS PRIMARY SUPPLIER AND GCC READY MIX AS SECONDARY SUPPLIER IN VARIABLE AMOUNTS AND TO AUTHORIZE THE USE OF OTHER BIDDERS BASED ON PRICE AND AVAILABILITY AS NEEDED THROUGH THE END OF 2016 Attachments: SRP 2015-0602 Bid 16-05 Concrete City of Fayetteville,Arkansas Page 4 Printed on 1212312015 Tentative Agenda December 29,2015 Page 5 of 377 City Council Agenda Session Meeting Agenda-Tentative December 29,2015 Agenda A. 11 2015-0604 BID#16-06 AGGREGATE MATERIALS: A RESOLUTION TO AWARD BID #16-06 AND AUTHORIZE THE PURCHASE OF AGGREGATE MATERIALS FOR VARYING UNIT PRICES FROM VARIOUS VENDORS, AS NEEDED THROUGH THE END OF 2016 Attachments: SRP 2015-0604 Bid 16-06 Aggregate Materials A. 12 2015-0605 BID#16-08 HILLSIDE GRAVEL: A RESOLUTION TO AWARD BID #16-08 AND AUTHORIZE THE PURCHASE OF HILLSIDE GRAVEL FROM LES ROGERS, INC. IN VARIABLE AMOUNTS AND FOR VARYING UNIT PRICES AS NEEDED THROUGH THE END OF 2016 Attachments: SRP 2015-0605 Bid 16-08 Hillside Gravel A. 13 2015-0606 BID#16-09 PLASTIC DRAINAGE PIPE: A RESOLUTION TO AWARD BID #16-09 AND AUTHORIZE THE PURCHASE OF PLASTIC DRAINAGE PIPE FOR VARYING UNIT PRICES FROM VARIOUS VENDORS, AS NEEDED THROUGH THE END OF 2016 Attachments: SRP 2016-0606 Bid 16-09 Plastic Drainage Pipe A. 14 2015-0607 BID#16-10 CONCRETE DRAINAGE PIPE: A RESOLUTION TO AWARD BID #16-10 AND AUTHORIZE THE PURCHASE OF CONCRETE DRAINAGE PIPE FROM SCURLOCK INDUSTRIES AS PRIMARY SUPPLIER AND FORTERRA PIPE AND PRECAST AS SECONDARY SUPPLIER IN VARIABLE AMOUNTS AND FOR VARYING UNIT PRICES AS NEEDED THROUGH THE END OF 2016 Attachments: SRP 2016-0607 Bid 16-10 Concrete Drainage Pipe City of Fayetteville,Arkansas Page 5 Printed on 1212312015 Tentative Agenda December 29,2015 Page 6 of 377 City Council Agenda Session Meeting Agenda-Tentative December 29,2015 Agenda A. 15 2015-0608 BID#16-11 TOPSOIL PURCHASE: A RESOLUTION TO AWARD BID #16-11 AND AUTHORIZE THE PURCHASE OF TOPSOIL FROM LES ROGERS, INC. IN THE AMOUNT OF $12.40 PER CUBIC YARD DELIVERED AND $8.50 PER CUBIC YARD PICKED UP IN VARIABLE AMOUNTS AS NEEDED THROUGH THE END OF 2016 Attachments: SRP 2016-0608 Bid 16-11 Screened Topsoil A. 16 2015-0609 BID#16-12 PREFORMED THERMOPLASTIC PAVEMENT MARKINGS: A RESOLUTION TO AWARD BID #16-12 AND AUTHORIZE THE PURCHASE OF PREFORMED THERMOPLASTIC PAVEMENT MARKINGS FROM FLINT TRADING, INC. IN VARIABLE AMOUNTS AND FOR VARYING UNIT PRICES AS NEEDED THROUGH THE END OF 2016 Attachments: SRP 2016-0609 Bid 16-12 A. 17 2015-0610 BID#16-13 RETAINING WALL BLOCKS: A RESOLUTION TO AWARD BID #16-13 AND AUTHORIZE THE PURCHASE OF RETAINING WALL BLOCKS FROM ARROWHEAD PRECAST, LLC AS PRIMARY SUPPLIER AND INDUSTRIAL PRECAST, INC. AS SECONDARY SUPPLIER IN VARIABLE AMOUNTS AND FOR VARYING UNIT PRICES AS NEEDED THROUGH THE END OF 2016 Attachments: SRP 2016-0610 Bid 16-13 Retaining Wall Blocks A. 18 2015-0614 BID#16-14 COLD ASPHALT CONCRETE: A RESOLUTION TO AWARD BID #16-14 AND AUTHORIZE THE PURCHASE OF COLD ASPHALT CONCRETE FROM APAC CENTRAL IN VARIABLE AMOUNTS FOR A UNIT PRICE OF $95.00 PER TON AS NEEDED THROUGH THE END OF 2016 Attachments: SRP 2016-0614 Bid 16-14 Cold Asphalt Concrete City of Fayetteville,Arkansas Page 6 Printed on 1212312015 Tentative Agenda December 29,2015 Page 7 of 377 City Council Agenda Session Meeting Agenda-Tentative December 29,2015 Agenda A. 19 2015-0611 BID#16-15 WASTE DISPOSAL SERVICES: A RESOLUTION TO AWARD BID #16-15 AND AUTHORIZE THE PURCHASE OF WASTE DISPOSAL SERVICES FOR CONSTRUCTION DEBRIS FROM S&R TRUCKING WINSLOW, LLC AND HOLTZCLAW EXCAVATING, INC. IN THE AMOUNT OF $10.00 PER LOAD AS NEEDED THROUGH THE END OF 2016 Attachments: SRP 2016-0611 Bid 16-15 Waste Disposal A. 20 2015-0615 SUPERIOR AUTOMOTIVE GROUP CHEVROLET TAHOE 4X4 SPECIAL SERVICE VEHICLES: A RESOLUTION TO APPROVE THE PURCHASE OF TWO (2) CHEVROLET TAHOE 4X4 SPECIAL SERVICE VEHICLES FROM SUPERIOR AUTOMOTIVE GROUP OF SILOAM SPRINGS IN THE TOTAL AMOUNT OF $72,264.00, PURSUANT TO A STATE PROCUREMENT CONTRACT, FOR USE BY THE FIRE DEPARTMENT Attachments: SRP-Fire Tahoes A. 21 2015-0616 SUPERIOR AUTOMOTIVE GROUP POLICE PACKAGE CHEVROLET TAHOES EXPANSION: A RESOLUTION TO APPROVE THE PURCHASE OF THREE (3) POLICE PACKAGE CHEVROLET TAHOES FROM SUPERIOR AUTOMOTIVE GROUP OF SILOAM SPRINGS IN THE TOTAL AMOUNT OF $99,867.00, PURSUANT TO A STATE PROCUREMENT CONTRACT, FOR USE BY THE POLICE DEPARTMENT, AND TO APPROVE A BUDGET ADJUSTMENT Attachments: SRP-Police Exp Tahoes BA-Police Exp Tahoe City of Fayetteville,Arkansas Page 7 Printed on 1212312015 Tentative Agenda December 29,2015 Page 8 of 377 City Council Agenda Session Meeting Agenda-Tentative December 29,2015 Agenda A. 22 2015-0617 SUPERIOR AUTOMOTIVE GROUP POLICE PACKAGE CHEVROLET TAHOES REPLACEMENT: A RESOLUTION TO APPROVE THE PURCHASE OF THREE (3) POLICE PACKAGE CHEVROLET TAHOES FROM SUPERIOR AUTOMOTIVE GROUP OF SILOAM SPRINGS IN THE TOTAL AMOUNT OF $99,867.00, PURSUANT TO A STATE PROCUREMENT CONTRACT,FOR USE BY THE POLICE DEPARTMENT Attachments: SRP-Police Repl Tahoes A. 23 2015-0619 SUPERIOR AUTOMOTIVE GROUP 2016 CHEVROLET TRAVERSE: A RESOLUTION TO APPROVE THE PURCHASE OF A 2016 CHEVROLET TRAVERSE FROM SUPERIOR AUTOMOTIVE GROUP OF SILOAM SPRINGS IN THE AMOUNT OF $23,329.85, PURSUANT TO A STATE PROCUREMENT CONTRACT, FOR USE BY THE POLICE DEPARTMENT Attachments: SRP-Police Traverse A. 24 2015-0618 HUGG&HALL EQUIPMENT: A RESOLUTION TO APPROVE THE PURCHASE OF A VOLVO MC135C SKID STEER FROM HUGG & HALL EQUIPMENT OF SPRINGDALE IN THE AMOUNT OF $47,221.00, PURSUANT TO A HOUSTON-GALVESTON AREA COUNCIL COOPERATIVE PURCHASING CONTRACT, FOR USE AT THE WEST SIDE WASTEWATER TREATMENT FACILITY Attachments: SRP-WWPE Skid Steer A. 25 2015-0632 THE BICYCLE COALITION OF THE OZARKS: A RESOLUTION TO APPROVE A ONE YEAR CONTRACT WITH AUTOMATIC RENEWALS FOR FOUR ADDITIONAL ONE YEAR TERMS WITH THE BICYCLE COALITION OF THE OZARKS FOR BICYCLE PROGRAMS COORDINATOR SERVICES AT AN HOURLY RATE OF $16.67 Attachments: 2015-0632 Bicycle Coordinator-CC packet 0 1-05-16 City of Fayetteville,Arkansas Page 8 Printed on 1212312015 Tentative Agenda December 29,2015 Page 9 of 377 City Council Agenda Session Meeting Agenda-Tentative December 29,2015 Agenda A. 26 2015-0627 2015 SALES AND USE TAX BONDS FOR STREET PROJECTS: A RESOLUTION TO APPROVE BUDGET ADJUSTMENTS IN THE AMOUNT OF $8,914,876.00 TO APPROPRIATE PROCEEDS FROM THE 2015 SALES AND USE TAX BONDS FOR STREET PROJECTS Attachments: 2015-0627 Bond Appropriation. BA2015 4520.9556 2015 Bond Issue-2015.xlsm BA2016 4520.9556 2015 Bond Issue-2016.xlsm B. Unfinished Business: B. 1 2015-0571 RZN 15-5194 VILLAS AT STONEBRIDGE (VARIOUS EXPIRED PZD LOCATIONS/EXPIRED PZDS): AN ORDINANCE TO REZONE THAT PROPERTY DESCRIBED IN REZONING PETITION RZN 15-5194 FOR APPROXIMATELY 53.03 ACRES LOCATED AT EAST OF RIVERWALK SUBDIVISION ON DEAD HORSE MOUNTAIN ROAD FROM RPZD 06-2170(VILLAS AT STONEBRIDGE)TO R-A,RESIDENTIAL-AGRICULTURAL Attachments: 15-5194 CC reports(VillasatStonebridge) C. New Business: C. 1 2015-0633 ADM 15-5262 (GREGG AVE.BETWEEN CENTER ST. & MEADOW ST./MSP AMENDMENT): A RESOLUTION TO AMEND THE MASTER STREET PLAN BY RECLASSIFYING GREGG AVENUE BETWEEN CENTER STREET AND MEADOW STREET AS AN ALLEY Attachments: 15-5262 Full CC Report City of Fayetteville,Arkansas Page 9 Printed on 1212312015 Tentative Agenda December 29,2015 Page 10 of 377 City Council Agenda Session Meeting Agenda-Tentative December 29,2015 Agenda C. 2 2015-0630 ADM 15-5266(NORTH OF 1016 S WASHINGTON AVE./HOMES AT WILLOW BEND): A RESOLUTION TO GRANT COMMUNITY BY DESIGN INCORPORATED'S REQUEST TO DEDICATE A LESSER RIGHT OF WAY OF 33 FEET INSTEAD OF THE NORMAL 50 FEET, TO PLACE A SIDEWALK ADJACENT TO THE CURB WITHOUT THE NORMAL SIX FEET OF GREENSPACE AND TREE PLANTING AREA BY FINDING THAT OTHERWISE THIS DEVELOPMENT WOULD SUFFER UNDUE HARDSHIP OR PRACTICAL DIFFICULTIES Attachments: 15-5266 CC reports City Attorney Memo C. 3 2015-0628 RZN 15-5254(NORTH OF 1016 WASHINGTON AVE./HOMES AT WILLOW BEND): AN ORDINANCE TO REZONE THAT PROPERTY DESCRIBED IN REZONING PETITION RZN 15-5254 FOR APPROXIMATELY 7.74 ACRES LOCATED NORTH OF 1016 SOUTH WASHINGTON AVENUE FROM NC, NEIGHBORHOOD CONSERVATION TO RSF-18,RESIDENTIAL SINGLE FAMILY, 18 UNITS PER ACRE Attachments: 15-5254 CC reports City Attorney Memo C. 4 2015-0631 AMEND § 172.04 PARKING LOT DESIGN STANDARDS : AN ORDINANCE TO AMEND § 172.04 PARKING LOT DESIGN STANDARDS TO ALLOW THE CURB RADIUS FOR PARKING LOT ENTRANCES TO BE BASED ON AN EFFECTIVE CURB RADIUS Attachments: Agenda Packet Amend§ 172.04 Parking Lot Design Standards C. 5 2015-0634 APPEAL OF A CONDITION OF PPL 15-5253 TO REQUIRE THE DEVELOPER TO BUILD A CONNECTION TO FOX TRAIL A RESOLUTION TO GRANT THE APPEAL OF A CONDITION OF PPL 15-5253 TO REQUIRE THE DEVELOPER TO BUILD A CONNECTION TO FOX TRAIL Attachments: 15-5253 CC DOCS 1 City Attorney Memo-PPL 15-5253 City of Fayetteville,Arkansas Page 10 Printed on 1212312015 Tentative Agenda December 29,2015 Page 11 of 377 City Council Agenda Session Meeting Agenda-Tentative December 29,2015 Agenda D. City Council Agenda Session Presentations: E. City Council Tour: F. Announcements: G. Adjournment NOTICE TO MEMBERS OF THE AUDIENCE All interested persons may address the City Council on agenda items of New and Old Business. Please wait for the Mayor to request public comment and then come to the podium, give your name, address, and comments about the agenda item. Please address only the Mayor. Questions are usually answered by the Mayor, Aldermen or Staff after the public comment period is over. Please keep your comments brief and respectful. Each person is only allowed one turn at the microphone for discussion of an agenda item. All cell phones must be silenced and may not be used within the City Council Chambers. Below is a portion of the Rules of Order and Procedure of the Fayetteville City Council pertaining to City Council meetings: Agenda additions: A new item which is requested to be added to the agenda at a City Council meeting should only be considered if it requires immediate City Council consideration and if the normal agenda setting process is not practical. The City Council may only place such new item on the City Council meeting's agenda by suspending the rules by two-thirds vote. Such agenda addition shall be heard prior to the Consent Agenda. Consent Agenda: Consent Agenda items shall be read by the Mayor and voted upon as a group without discussion by the City Council. If an Alderman wishes to comment upon or discuss a Consent Agenda item, that item shall be removed and considered immediately after the Consent Agenda has been voted upon. City of Fayetteville,Arkansas Page 11 Printed on 12123/2015 Tentative Agenda December 29,2015 Page 12 of 377 City Council Agenda Session Meeting Agenda-Tentative December 29,2015 Agenda Old business and new business. Presentations by staff and applicants. Agenda items shall be introduced by the Mayor and, if an ordinance, read by the City Attorney. City staff shall then present a report. An agenda applicant (city contractor, rezoning or development applicant, etc.) may present its proposal only during this presentation period, but may be recalled by an alderman later to answer questions. Staff and applicants may use electronic visual aids in a City Council meeting as part of their presentation. Public comments. Public comment shall be allowed for all members of the audience on all items of old and new business and subjects of public hearings. No electronic visual aid presentations shall be allowed, but the public may submit photos, petitions, etc. to be distributed to the City Council. If a member of the public wishes for the City Clerk to distribute materials to the City Council before its meeting, such materials should be supplied to the City Clerk office no later than 9:00 a.m. on the day of the City Council meeting. Any member of the public shall first state his or her name and address, followed by a concise statement of the person's position on the question under discussion. Repetitive comments should be avoided; this applies to comments made previously either to the City Council or to the Planning Commission when those Planning Commission minutes have been provided to the Aldermen. All remarks shall be addressed to the Mayor or the City Council as a whole and not to any particular member of the City Council. No person other than the Aldermen and the person having the floor shall be permitted to enter into any discussions without permission of the Mayor. No questions shall be directed to an Alderman or city staff member except through the Mayor. Courtesy and respect. All members of the public, all city staff and elected officials shall accord the utmost courtesy and respect to each other at all times. All shall refrain from rude or derogatory remarks, reflections as to integrity, abusive comments and statements about motives or personalities. Any member of the public who violates these standards shall be ruled out of order by the Mayor, must immediately cease speaking and shall leave the podium. Interpreters or TDD for hearing impaired are available for all City Council meetings, a 72 hour advance notice is required. For further information or to request an interpreter,please call 479-575-8330. A copy of the complete City Council agenda is available at www.fayetteville-ar.gov or in the office of the City Clerk, 113 W. Mountain, Fayetteville,Arkansas. City of Fayetteville,Arkansas Page 12 Printed on 12123/2015 Tentative Agenda December 29,2015 City of Fayetteville, Arkansas 113 West MountaiPageeU of 377 Fayetteville,AR 72701 (479)575-8323 Text File File Number: 2015-0638 Agenda Date: 1/5/2016 Version: 1 Status:Agenda Ready In Control: City Council Meeting File Type: Resolution Agenda Number: 3. FAYETTEVILLE HOUSING AUTHORITY APPOINTMENT City of Fayetteville,Arkansas Page 1 Printed on 12123/2015 Tentative Agenda December 29,2015 Page 14 of 377 FAYETTEVILLE HOUSING AUTHORITY #1 NORTH SCHOOL AVE. FAYETTEVILLE,AR 72701-5928 PH: (479) 521-3850 FAX: (479) 442-6771 TDDY PH: 1-800-285-1121 Website: www.fayettevillehousingauthority.org EpaUu �u,5s OPPDRTUNiN - December 21, 2016 Mayor Lioneld Jordan& Fayetteville City Council Members City of Fayetteville 113 W. Mountain St. Fayetteville, AR 72701 Dear Mayor Lioneld Jordan& Fayetteville City Council Members: This letter is to confirm that the Fayetteville Housing Authority's Board Re-elected Mike Emery to serve an additional five year term at its December 17, 2015, regular Board Meeting. Mike Emery's new term will expires on December 28, 2020. The Fayetteville Housing Authority Board requests that the re-election of Mike Emery be placed on the next City Council Meeting Agenda to be formally confirmed by the municipality governing body in accordance with the Arkansas State Statute #14-169-208. If you have any question, please feel free to call or e-mail. Sincerely, Deniece Smiley Executive Director ds Tentative Agenda December 29,2015 City of Fayetteville, Arkansas 113 West Mountaid?ageet5 of 377 Fayetteville,AR 72701 (479)575-8323 Text File File Number: 2015-0578 Agenda Date: 1/5/2016 Version: 1 Status:Agenda Ready In Control: City Council Meeting File Type: Resolution Agenda Number:A. 1 BALE CHEVROLET: A RESOLUTION TO APPROVE THE PURCHASE OF A NON-MOTOR POOL REPLACEMENT VEHICLE FROM BALE CHEVROLET IN THE AMOUNT OF $37,242.00 WITH OPTIONS, PURSUANT TO A STATE PROCUREMENT CONTRACT, FOR USE BY THE POLICE DEPARTMENT BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby approves the purchase of a non-motor pool replacement vehicle from Bale Chevrolet in the amount of $37,242.00 with options, pursuant to a state procurement contract,for use by the Police Department. City of Fayetteville,Arkansas Page 1 Printed on 1212312015 Tentative Agenda December 29,2015 Page 16 of 377 City of Fayetteville Staff Review Form 2015-0578 Legistar File ID 12/15/2015 City Council Meeting Date-Agenda Item Only N/A for Non-Agenda Item Greg Tabor 11/25/2015 Police/ Police Department Submitted By Submitted Date Division/ Department Action Recommendation: Approval of the purchase of a new non-motor pool replacement vehicle from Bale Chevrolet, via state contract, in the amount of$37,242.00 with options. Budget Impact: 4470-9470-5802.00 Sales Tax Capital Imp. Account Number Fund 06003-1 Police Unmarked Vehicles Project Number Project Title Budgeted Item? Yes Current Budget $ 144,019.00 Funds Obligated $ 94,310.00 Current Balance 49,709.00 Does item have a cost? Yes Item Cost $ 37,242.00 Budget Adjustment Attached? No Budget Adjustment Remaining Budget $ 12,467.00 V20140710 Previous Ordinance or Resolution# Original Contract Number: Approval Date: Comments: Tentative Agenda CITY OF December 29,2015 Page 17 of 377 rr� ev CITY COUNCIL AGENDA MEMO ARKANSAS MEETING OF DECEMBER 15, 2015 TO: Mayor and City Council FROM: Greg Tabor, Chief of Police DATE: November 25, 2015 SUBJECT: Approve Purchase of a New Non-Motor Pool Replacement Vehicle via State Contract RECOMMENDATION: Staff recommends approval of the purchase of a new non-motor pool replacement vehicle from Bale Chevrolet, via state contract, in the amount of$37,242 with options. This purchase will be reviewed by the Equipment Committee on December 8, 2015. If you have questions, please contact me at extension 500. BACKGROUND: For over 25 years, the Police Department has maintained non-motor pool vehicles for Police Department operations. These vehicles are needed to blend in with normal traffic for administrative, investigative, and surveillance purposes. DISCUSSION: Typically, used vehicles are purchased for our non-motor pool fleet; however, State Contract pricing allows us to periodically purchase a new replacement for less than the cost of a pre-owned vehicle. New vehicles have the benefit of a comprehensive manufacturer's warranty, latest safety standards, higher fuel efficiency, and lower emissions. The new vehicle to be purchased is item #61, a Chevrolet Tahoe Special Service Vehicle 4WD, of the attached 2016 State of Arkansas Vehicle contract. This vehicle purchase is a scheduled replacement. BUDGET/STAFF IMPACT; This is a budgeted purchase through the Police Unmarked Vehicles project within the Capital Improvements Program. There is no staffing impact associated with this purchase. Attachments: Vehicle Bid -- State Contract Purchase Order Mailing Address: 113 W. Mountain Street www.fayetteville-argov Fayetteville, AR 72701 Tentative Agenda December 29,2015 Page 18 of 377 STATE OF ARKANSAS 2016 VEHICLE CONTRACT SP-16-0001/2016 VMCM hVehicleItemVe # @ Description Model Price Vendor Vendor# OA# MPG MPG Typ47 PNiA 2WD 8-Passenger Standard Sport Utility Vehicle Ford Expedition ... $3050:00 North Point Ford 100052169 _ 4&.0..0.036119_ 16 .22 r e IT..i#:: i t5277-7 ;TKM ? f,, G, fAf�.. ;911 ?' M h 75777 7mm3 48 liMt1 Hybrid-Electric Mfid-Sme Hatchback Toyota.Prips $23'395,D0..:Steve Carolers Toyota - 100216687 4600036138 51 .145.:.,., 49. HEA Chevrolet Volt Plug-in Hybrid Chevrolet Volt, Ffa,Awar;!..,.,:,.: Ho,Award No Award No Award Na Award No Award So HEB Nissan leaf Nissan Leaf No Award No Award No Award No Award No Award "No Award 51 H Ford.C Max Hybrid Ford C-Max Hybrid _ $21,476.00: Cavenauglr Ford.,. 100153580 46000.3.612.1. 42 . ,. 37.:_. 52 TnynteCal H tiredOTa' ftybt $25,517:00 " 3teve`CandersToyota 100216887 4600096138 43' 39: 53 Carrrpus 5ec+a1lt}t;5ecian; Ghevra}etCiure,L$. $16,956.00 Cavenaugh Au6o World 100047595 4600036125 25; 38 54 K+ Chevy Impala Police Package Ghevyr lmpai6 Pohog Paokage' $19,164.00 Landers Chevrolet 109029958 ,'4600036117 16 ' 30 55 . LAA Charger Pursuit Sedan V6 Dodge Charger FuraW V6 $22,247.00,,: Landers Dodge-Jeep 100032541 4600036118 18 27_ .. 56 Charger,Pursuit,Sedan V8 Hemi Dt-g Charger Pursuit Va Hemi $23;165:00„ Land Dodge;leap 100032541 . 4600035118 57 P" Che Tahoe'Palice Package RWD CrievyTati'oe:Police Package RWD $33,289.00 Bale Chevrolet .,100095671 4600061W. 16..... _23 t o.. p X3,530.40 Nartli`Point Ford 100052169 4600036110 16 25 58 .: ... Ford Police.Iniereeptor 5etlarr AVdD' rd Porro-Interne for Sedan AWD. 59 PPW Ford PaGce lnterrep..for Utilrly Vehicle AWD Ford'Pdik;e Interceptor1161ity Vehicle AWD ; $25,985.00.' kfort PPaint Ford IZ000169. .4600.113611,0 16 60 Chevy Caprice Police Package 1/8 RWD Chevy Caprice Pofioe Paclkage.VB RWD $25:063.00. BaleChevrolet 100095671 00036450 NIA NIA 6I PSS .:Chevrolet Tahoe Special Service Vehicle:4WD Chevrolet Tahoe Spedal Service Vehicle $35,457.00'; Sale'ChevroteY 100095671 4600035150 is 28 62 Chevrolet Police Pursuit Tahoe'4WD Chevy Tahoe PotiCePackage4WDHigh Speed $35 66;00, SmiEiiChevrAfet X00059108. .46000.36096 10'. .22.:,.' En 63 PRF 4x4 Ram 2500 8i-Fue1,374:Ton Reg.f ah P1U: 4x4 Ram 2500'Bi=Fue1314 Tan'RW.Cab P" NgAwr rd No Award o Award No Award Nafitivar<l llpElwaYii 64 PRF 4x4 Ram 2500 BFFuel 314 Ton Crew Gab PIU 4x4.Ram 2500 8r-Fuel314 Ton CmwCab PlU No Award No Award No Award No Award No Award NO AWiid. 6.5 Ford F-250.61-Fuel.Regular Cab Ford F-250 BWuel Regular Cab Nb Award "' NdAward: No Award o Award NQAtNard No Award 66 _PRH Ford F=25o Bi-Fuel Super Can Ford'F450`6�-Fuel Super Cab No Award.. NbAward and...... No Award._ . No Award .... NoAward No Award. 67 R' Ford F-250 81-Fuel:Crew Cab. Ford F-250 Bi-Fuel Crew Cab• ... go ward No Award No Award No Award No Award' No Award 68 VAD Chevrolet CNG 314-T Cargo Van(Dedicated) Chevrolet CNG 314-T Cargo Van(dedicated) "$31,608.0( Bale'Chevro)et. 100095671 490I1036i5[t N!A N!A. 6y VAE CrievroletCNG 7 Cargo Van(Dedicated Chevrolet CNG 1--T Cargo Van(Dedicated). $34,196:0,0 Bate Chevrolet 100095671 ,4600036150 NIA ,.. WA 70 PR Ghevmlet.Bi-Fue1250OHD Crew Cab P1U Chevrolet Bi-Fuel 250OHD Crew Cab $35,210:00 86k Cbevrotet 101)095671 4600036150 NTA NIA' 71 A Chavrolet Bi-Fuel lmpala Chemletawuel Impala No Award ..No Award. ;No Award_:_ No Award:..:. No Awari[`:No.Award Pag*242 t t Tentative Agenda 15 q isi ion o.. Date: Page Clty of Fayetteu�lle Purchase Orcier Request CPQ) 19 of 4 F 4 J t 69 f i (t�b2 a Purchase Order)' 1211512015 P.All PQ Requests shall be scanned to the Prirclesing a rrtaili Purchasing@faettev111e.ar .......Dv O Number. P urchase shall ndt be made c�ratiErR actual',PD has been iss0e�( Vendor. Vendor �' Mail Legtstar# #: 13292 Name: Bale Chevrofet ❑vss ONO 2015 0578 FOB Point: Taxable Address: 13101 Chenal Pkwy as ®° Expected Delivery Date: Zip Code: Ship to code Quotes Attached City: Little Rock State: AR 72211 OYES ONO Requester:'. W Newman Reque6tde6 Employee M. Extension. Item Description Quantity Unit of Issue Unit Cost Extended Cost Account Number Project.Sub# Inventory# Fixed Asset# 1 Chevrolet Ta hoe Special Service 1 ea 37,242.00 ' $37,242.00 4470 9470 5802.00 06.A03-1' 701298 2 $0.00 3 $0.00 4 $0.00 5 $0.00 6 $0.00 7 $0.00 8 $0.00 9 $0.00 10 $0.00 ShippinglHandling Lot $0.00 Spectal Instructions: 2016 State of Arkansas Vehicle Contract Subtotal: $37,242.00 Tax: $0.00 Total: $37,242.00 Approvals: Mayor: Department Direct o - Purchasing Manager: Chief Financial Officer: Budget Director: IT Director: Dispatch Manager: Utilities Manager: Other: Revised 1/21/2015 Tentative Agenda December 29,2015 City of Fayetteville, Arkansas 113 West Mountaid?SgedO of 377 Fayetteville,AR 72701 (479)575-8323 Text File File Number: 2015-0622 Agenda Date: 1/5/2016 Version: 1 Status:Agenda Ready In Control: City Council Meeting File Type: Resolution Agenda Number:A. 2 JAIL SERVICES INTERLOCAL AGREEMENT: A RESOLUTION TO APPROVE AN AMENDMENT TO THE JAIL SERVICES INTERLOCAL AGREEMENT WITH WASHINGTON COUNTY, ARKANSAS CONTINUING FEES AT $60.00 PER BOOKED PRISONER FOR 2016 BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1. That the City Council of the City of Fayetteville, Arkansas hereby approves an amendment to the jail services interlocal agreement with Washington County, Arkansas continuing fees at $60.00 per booked prisoner for 2016. A copy of the contract amendment is attached to this Resolution and made a part hereof. City of Fayetteville,Arkansas Page 1 Printed on 1212312015 Tentative Agenda December 29,2015 City of Fayetteville Staff Review Form Page 21 of 377 2015-0622 Legistar File ID 1/5/2016 City Council Meeting Date-Agenda Item Only N/A for Non-Agenda Item Greg Tabor 12/18/2015 Police/ Police Department Submitted By Submitted Date Division/Department Action Recommendation: Approval of an amendment to the Jail Services Interlocal Agreement with Washington County,Arkansas, continuing fees at$60.00 per booked prisoner for calendar year 2016. Budget Impact: 1010.2900.5315.00 General Account Number Fund Project Number Project Title Budgeted Item? Yes Current Budget $ 292,181.00 Funds Obligated $ - Current Balances 292,181.00 Does item have a cost? NA Item Cost Budget Adjustment Attached? NA Budget Adjustment Remaining Budget $'; 292,181.00 V20140710 Previous Ordinance or Resolution# Original Contract Number: Approval Date: Comments: Tentative Agenda CITY OF December 29,2015 « Page 22 of 377 , l CITY COUNCIL AGENDA MEMO ARKANSAS MEETING OF JANUARY 5, 2016 TO: Mayor and City Council FROM: Greg Tabor, Chief of Police\4� DATE: December 18, 2015 SUBJECT: Amended Interlocal Agreement for Jail Services RECOMMENDATION: Staff recommends approval of an amendment to the Interlocal Agreement for Jail Services with Washington County, Arkansas, for continuing fees at$60.00 per booked prisoner for calendar year 2016. BACKGROUND: The City of Fayetteville and Washington County entered into an Interlocal Agreement for Jail Services on October 19, 2004. The agreement allows that Washington County will provide jail space for City of Fayetteville prisoners in exchange of the City paying a set price for each booked prisoner. DISCUSSION: It is the desire of both Washington County and the City of Fayetteville to amend this Interlocal Agreement for Jail Services to extend the term of this agreement to include the 2016 calendar year with no increase in Schedule A which holds the price at $60.00 per prisoner booking. BUDGET/STAFF IMPACT: There is no impact on our current budget or staffing levels associated with this amendment. Attachments: Interlocal Agreement for Jail Services Mailing Address: 113 W. Mountain Street www.fayetteville-ar.gov Fayetteville, AR 72701 Tentative Agenda December 29,2015 Page 23 of 377 SEVENTH AMENDED INTERLOCALAGREEMENT FOR JAIL SERVICES THIS AGREEMENT, is made pursuant to A.C.A. X14-14-910, by and between the County of Washington, Arkansas, (hereinafter referred to as the "County"), and the City of Fayetteville, Arkansas, (hereinafter referred to as the "City"), herein collectively known as the "Parties." WITNESSETH: WHEREAS,the Parties entered into an Interlocal Agreement for Jail Services dated October 19, 2004; which was supplemented by an Addendum on April 19,2006, which was amended on January 10, 2005; January 20,2011; December 9, 2011; and September 1, 2012. WHEREAS,the Parties desire to extend the Agreement, for another year. NOW THEREFORE,IN CONSIDERATION OF THE MUTUAL COVENANTS AND OBLIGATIONS OF THE PARTIES CONTAINED HEREIN,BE IT AGREED: 1. Effective January 1,2016, Section 5 of the Interlocal Agreement for Jail Services remains unchanged and reads as follows: "5. DURATION. The initial term of this Agreement shall commence January 1,2016,and shall expire on December 31,2016. The County further agrees to make jail space for City prisoners an operational priority during the initial term and any subsequent term of this Agreement." 2. Effective January 1, 2016, Schedule A of the Interlocal Agreement for Jail Services remains unchanged and reads as follows: 1 Tentative Agenda December 29,2015 Page 24 of 377 "SCHEDULE A The current cost of keeping a County Prisoner in jail has been determined to be sixty-five dollars ($65.00)per day,however, due to the fact the citizens of the City are paying one quarter(1/4%) cent sales and use tax, and due to the long and ongoing history of sharing resources between the Washington County Sheriff and the Fayetteville Police Department, the County shall charge the City Sixty Dollars ($60.00) per booked prisoner. The rate provided for herein shall not increase more than then percent(10%)in any following years that this Agreement is renewed." CITY OF FAYETTEVILLE WASHINGTON COUNTY LIONELD JORDAN, Mayor MMULYNIfDWARDS, County Judge ATTEST: ATTEST: SONDRA E. SMITH, City Clerk BECKY LE , County Clerk APPROVED as to form: APPROVED as to form: /�(19 KIT WILLIAMS 7ounty City Attorney Att rney DATE: DATE: 2 Tentative Agenda December 29,2015 Page 25 of 377 SEVENTH AMENDED INTERLOCALAGREEMENT FOR JAIL SERVICES THIS AGREEMENT, is made pursuant to A.C.A. X14-14-910, by and between the County of Washington, Arkansas, (hereinafter referred to as the "County"), and the City of Fayetteville, Arkansas, (hereinafter referred to as the "City"), herein collectively known as the "Parties." WITNESSETH: WHEREAS,the Parties entered into an Interlocal Agreement for Jail Services dated October 19, 2004; which was supplemented by an Addendum on April 19,2006, which was amended on January 10, 2005; January 20,2011; December 9, 2011; and September 1, 2012. WHEREAS,the Parties desire to extend the Agreement, for another year. NOW THEREFORE,IN CONSIDERATION OF THE MUTUAL COVENANTS AND OBLIGATIONS OF THE PARTIES CONTAINED HEREIN, BE IT AGREED: 1. Effective January 1,2016,Section 5 of the Interlocal Agreement for Jail Services remains unchanged and reads as follows: "5. DURATION. The initial term of this Agreement shall commence January 1,2016,and shall expire on December 31,2016. The County further agrees to make jail space for City prisoners an operational priority during the initial term and any subsequent term of this Agreement." 2. Effective January 1, 2016, Schedule A of the Interlocal Agreement for Jail Services remains unchanged and reads as follows: 1 Tentative Agenda December 29,2015 Page 26 of 377 "SCHEDULE A The current cost of keeping a County Prisoner in jail has been determined to be sixty-five dollars ($65.00)per day, however, due to the fact the citizens of the City are paying one quarter(1/4%) cent sales and use tax, and due to the long and ongoing history of sharing resources between the Washington County Sheriff and the Fayetteville Police Department, the County shall charge the City Sixty Dollars ($60.00)per booked prisoner. The rate provided for herein shall not increase more than then percent(10%)in any following years that this Agreement is renewed." CITY OF FAYETTEVILLE WASHINGTON COUNTY LIONELD JORDAN, Mayor MAMLYNIEDWARDS, County Judge ATTEST: ATTEST: 4(21 Or SONDRA E. SMITH, City Clerk BEC LEWAL ,gunty Clerk APPROVED as to form: APPROVED as to form: KIT WILLIAMS ST E ZE City Attorney C my Attorney DATE: DATE: 2 Tentative Agenda December 29,2015 City of Fayetteville, Arkansas 113 West Mountaid?aged7 of 377 Fayetteville,AR 72701 (479)575-8323 Text File File Number: 2015-0584 Agenda Date: 1/5/2016 Version: 1 Status:Agenda Ready In Control: City Council Meeting File Type: Resolution Agenda Number:A. 3 ARKANSAS FIREWISE GRANT: A RESOLUTION TO AUTHORIZE ACCEPTANCE OF AN ARKANSAS FIREWISE GRANT FROM THE ARKANSAS FORESTRY COMMISSION IN THE AMOUNT OF $500.00 FOR USE BY THE FIRE DEPARTMENT,AND TO APPROVE A BUDGET ADJUSTMENT BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby authorizes acceptance of an Arkansas Firewise Grant from the Arkansas Forestry Commission in the amount of $500.00 for use by the Fire Department. Section 2: That the City Council of the City of Fayetteville, Arkansas hereby approves a budget adjustment, a copy of which is attached to this Resolution,recognizing the grant revenue. City of Fayetteville,Arkansas Page 1 Printed on 1212312015 Tentative Agenda December 29,2015 Page 28 of 377 City of Fayetteville Staff Review Form 2015-0584 Legistar File ID 1/5/2016 City Council Meeting Date-Agenda Item Only N/A for Non-Agenda Item David Dayringer 11/30/2015 Fire/ Fire Department Submitted By Submitted Date Division/ Department Action Recommendation: Staff requests approval to accept an Arkansas Forestry Commission Firewise Grant and approval of a Budget Adjustment. Budget Impact: 1010.3020.5210.00 General Account Number Fund 32016.2015 Firewise Grant Project Number Project Title Budgeted Item? Yes Current Budget $ 500.00 Funds Obligated $ 500.00 Current Balance $ - Does item have a cost? No Item Cost $ Budget Adjustment Attached? Yes Budget Adjustment $ 500.00 Remaining Budget $ 500.00 V20140610 Previous Ordinance or Resolution# Original Contract Number: Approval Date: Comments: Tentative Agenda December 29,2015 CITY OF Page 29 of 377 17ayPV L� CITY COUNCIL AGENDA MEMO ARKANSAS MEETING OF JANUARY 5, 2016 TO: Mayor and City Council FROM: David Dayringer, Fire Chief DATE: November 30, 2015 SUBJECT: Staff requests approval to accept an Arkansas Forestry Commission Firewise Grant and approval of a Budget Adjustment. RECOMMENDATION: The Fire Department has been awarded the Arkansas Firewise Grant for 2015. The Fire Department will use the $500.00 for minor equipment such as special wildland fire rakes, hand tools, posters, and educational materials to assist with assigned job tasks. DISCUSSION: The Arkansas Forestry Commission provides financial assistance to help fire departments educate and assist municipalities in becoming fire safe communities through the Firewise Program. The goal of this program is to bring awareness to the dangers of wildland fire within the urban environment. This awareness is brought about through assessing residential and commercial property and identifying hazards that might exist. Once wildland fire hazards have been identified then efforts are made to help facilitate the property owners in reducing their fire danger risk. BUDGET/STAFF IMPACT: There is no requirement for matching funds so there should be no impact to budgeted expenses. Attachments: Budget Adjustment Mailing Address: 113 W. Mountain Street www.fayettevilie-acgov Fayetteville,AR 72701 Tentative Agenda City of Fayetteville, Arkansas - Budget Adjustment Form (Legistar) December 29,2015 Budget Year Division: Fire Adjustment Number 2016 (BY) Dept.: Fire Requestor: David Dayringer BUDGET ADJUSTMENT DESCRIPTION /JUSTIFICATION: Approval of a Budget Adjustment to accept the Firewise Grant from the Arkansas Forestry Commission. COUNCIL DATE: 1/5/2016 LEGISTAR FILE ID#: 2015-0584 L3GW'11i cal FeW 121112015 8:10 AM Budget Director Date TYPE: DESCRIPTION: GLDATE: RESOLUTION/ORDINANCE POSTED: TOTAL 500 500 v.20150925 Increase / (Decrease) Proiect.Sub# Account Number Expense Revenue Project Sub AT Account Name 1010.3020.5210.00 500 - 32016 2015 EX Minor Equipment 1010.0001.4302.01 - 500 32016 2015 RE State Grants-Operational C:\Program Files\Granicus\Legistar5\Packet\1075_City Council Agenda Session_12_29_2015\0006_2_BA_BUDGET_ADJUSTMENT_FORM_Firewise Grant 2015 1 of 1