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HomeMy WebLinkAbout2009-04-07 - Agendas - Final Aldermen Ward 1 Position 1—Adella Gray Mayor Lioneld Jordan Ward 1 Position 2—Brenda Thiel Taye eel e Ward 2 Position 1 —Kyle Cook City Attorney Kit Williams Ward 2 Position 2—Matthee w Petry Ward 3 Position l—Robert K.Rhoads City Clerk Sondra Smith ARKANSAWard 3 Position 2—Robert Ferrell S Ward 4 Position 1 —Shirley Lucas Ward 4 Position 2—Sarah E.Lewis Final Agenda City of Fayetteville, Arkansas City Council Meeting April 7, 2009 A meeting of the Fayetteville City Council will be held on April 7, 2009 at 6:00 PM in Room 219 of the City Administration Building located at 113 West Mountain Street, Fayetteville, Arkansas. Call to Order Roll Call Pledge of Allegiance Fayetteville Bulldogs Congratulations Resolution: A resolution to congratulate the Fayetteville High School Men's and Women's Varsity Basketball Teams on perfect, undefeated, State Championship Seasons. PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 65-09. Mayor's Announcements, Proclamations and Recognitions: 1. Fayetteville Bulldogs Proclamation Presentations, Reports and Discussion Items: 1. Botanical Gardens of the Ozarks Annual Report A. Consent: 1. Approval of the March 17, 2009 City Council meeting minutes. APPROVED. 113 West Mountain 72701 (479)521-7700 (479)575-8257(Fax) accessfayetteville.org 2. Bid # 09-14 Rick Pershall Building Co.: A resolution awarding Bid # 09-14 to Rick Pershall Building Co. in the amount of $23,632.30 for replacement of the Solid Waste Transfer Station tipping floor; and approving a contingency in the amount of$5,000.00. PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 66-09. 3. Bid # 09-21 Pollution Management, Inc.: A resolution approving a construction contract with Pollution Management, Inc. in the amount of $19,680.00 for removal of underground storage tanks at the Noland Wastewater Treatment Facility and approving a contingency in the amount of$5,000.00. PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 67-09. 4. Garver Engineers, LLC Amendment No. 3: A resolution approving Amendment No. 3 to the contract with Garver Engineers, LLC in an amount not to exceed $253,588.00 for bidding and construction phase services for Mount Comfort Road Improvements Contract 2, from Alpine Avenue to Rupple Road. PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 68-09. 5. Department of Homeland Security Assistance Grant: A resolution authorizing the Fayetteville Fire Department to apply for a Department of Homeland Security 2009 Assistance to Firefighters Grant in the amount of$200,000.00 for purchase of a Mobile Multi-Trainer System. PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 69-09. 6. U.S. Department of Justice's Bulletproof Vest Partnership Program: A resolution approving a budget adjustment for the Fayetteville Police Department in the amount of $7,339.00 to recognize grant revenue from the U.S. Department of Justice's Bulletproof Vest Partnership Program. PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 70-09. 7. Community Development Block Grant (CDBG): A resolution authorizing the Mayor to execute the Community Development Block Grant (CDBG) agreement for 2009 in the estimated amount of$635,930.00. PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 71-09. 8. Operations Management International (OMI) Amendment No. 16A: A resolution approving Amendment Number 16A to the contract with Operations Management International (OMI) in the amount of $61,819.73 for operational expenses incurred as a direct result of the January 2009 Ice Storm. PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 72-09. 9. Arkansas Department of Aeronautics: A resolution authorizing the Fayetteville Executive Airport Staff to apply for and accept an amended 80/20 grant in the estimated amount of $102,000.00 from the Arkansas Department of Aeronautics to fund the 113 West Mountain 72701 (479)521-7700 (479)575-8257(Fax) accessfayetteville.org Terminal Building HVAC Repair Project; and approving a budget adjustment recognizing the grant revenue. PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 73-09. 10. Cops Hiring Recovery Grant: A resolution to approve the 2009 COPS Hiring Recovery Grant application. THIS ITEM WAS REMOVED FROM THE CONSENT AGENDA AND PLACED IN NEW BUSINESS. 11. Bid # 09-30 Drake Field HVAC Controls Upgrade: A resolution awarding Bid # 09- 30 to Multi-Craft Contractors, Inc. in the amount of$117,300.00 for Drake Field HVAC Controls Upgrade; approving a project contingency in the amount of $12,336.00; and approving a budget adjustment in the amount of$42,306.00. This resolution was Tabled at the March 17, 2009 City Council meeting to the April 7, 2009 City Council meeting. PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 74-09. 12. Solid Resources, Inc. Change Order No. 2: A resolution approving Change Order No. 2 to the contract with Solid Resources, Inc. to increase the contract amount by $269,521.00 for additional debris removal monitoring and oversight associated with the January 2009 Ice Storm; approving a contingency increase of$40,428.00; and approving a budget adjustment in the amount of$309,949.00. PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 75-09. 13. DRC Emergency Services, LLC Change Order No. 2: A resolution approving Change Order No. 2 to the contract with DRC Emergency Services, LLC in the amount of $200,000.00 for additional debris removal associated with the January 2009 Ice Storm; approving a contingency increase of $30,000.00; and approving a budget adjustment in the amount of$230,000.00. PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 76-09 B. Unfinished Business: 1. Amberwood Place Appeal: An ordinance establishing a Residential Planned Zoning District titled R-PZD 08-2965, Amberwood Place, located south and east of Double Springs and Dot Tipton Road; containing approximately 39.98 acres; amending the official zoning map of the City of Fayetteville; and adopting the associated master development plan. (This ordinance was tabled at the September 2, 2008 City Council meeting to the September 16, 2008 City Council meeting. This ordinance was tabled at the September 16, 2008 City Council meeting to the October 7, 2008 City Council meeting. This ordinance was left on the Second Reading at the October 7, 2008 City Council meeting. This ordinance was left on the Second Reading and then tabled to the December 2, 2008 City Council Meeting. This ordinance failed at the December 2, 2008 City Council meeting. This ordinance was Re-considered at the December 16, 2008 City Council meeting and then Tabled to the February 3, 2009 City Council meeting. This ordinance was Tabled at the February 3, 2009 City Council meeting to the March 3, 113 West Mountain 72701 (479)521-7700 (479)575-8257(Fax) accessfayetteville.org 2009 City Council meeting.) This ordinance was Tabled at the March 3, 2009 City Council meeting to the March 17, 2009 City Council meeting. This ordinance was Tabled at the March 17, 2009 City Council meeting to the April 7, 2009 City Council meeting. PASSED AND SHALL BE RECORDED AS ORDINANCE NO. 5230. 2. Newspaper Publishing: A resolution to limit on a trial basis newspaper publishing to primarily legally required items. This resolution was Tabled at the March 17, 2009 City Council meeting to the April 7, 2009 City Council meeting. PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 77-09. C. Public Hearing: 1. A Public Hearing regarding the issuance of Series 2009 Water and Sewer Revenue Bonds in the approximate amount of$8.5 million—David Jurgens, Utilities Director THERE WAS NO PUBLIC COMMENT FOR THIS PUBLIC HEARING. 2. Tennant/Samples De-annexation: An ordinance concurring with Farmington ordinance No. 2009-05, providing for the voluntary detachment of certain lands from the City of Fayetteville, and attaching said lands to the City of Farmington. THIS ITEM WAS FOR PUBLIC HEARING ONLY. 3. Westside Storage, Inc. Condemnation: A resolution authorizing the City Attorney to seek condemnation and possession of certain lands owned by Westside Storage, Inc. needed for the Rupple Road Project. THIS ITEM WAS TABLED INDEFINITELY. 4. Patrick J. Tobin — Rupple Road Project Condemnation: A resolution authorizing the City Attorney to seek condemnation and possession of certain lands owned by the Patrick J. Tobin Revocable Living Trust needed for the Rupple Road Project. PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 78-09. 5. Patrick J. Tobin — Township Street Widening Condemnation: A resolution authorizing the City Attorney to seek condemnation and possession of certain lands owned by the Patrick J. Tobin Revocable Living Trust needed for the Township Street Widening Project. PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 79-09. D. New Business: 113 West Mountain 72701 (479)521-7700 (479)575-8257(Fax) accessfayetteville.org The following Resolution was removed from the Consent Agenda for discussion: 1. Cops Hiring Recovery Grant: A resolution to approve the 2009 COPS Hiring Recovery Grant application. PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 80-09. 2. Fayette Junction Master Plan: A resolution to adopt the Fayette Junction Master Plan vision document and Illustrative Master Plan. THIS ITEM WAS TABLED TO THE APRIL 21, 2009 CITY COUNCIL MEETING. 3. Animal Services Advisory Board: A resolution establishing an Animal Services Advisory Board. PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 81-09. 4. RZN 09-3218 (Life Styles): An ordinance rezoning that property described in rezoning petition RZN 09-3218, for approximately 1.27 acres, located north of the Sycamore Street and Saddlehorne Avenue intersection from RSF-4, Residential Single-Family, 4 units per acre, to P-1, Institutional. PASSED AND SHALL BE RECORDED AS ORDINANCE NO. 5231. 5. ADM 09-3219 Amend Chapter 166: An ordinance amending the Unified Development Code subsection 166.12: Structures Not Allowed Over Public Easements, to clarify what types of structures are permitted in easements, and to establish consistent guidelines for the installation of structures in easements. THIS ITEM WAS LEFT ON THE SECOND READING OF THE ORDINANCE. 6. Amend Chapter 33: An ordinance to amend §33.001 City Organizational Chart of the Code of Fayetteville. PASSED AND SHALL BE RECORDED AS ORDINANCE NO. 5232. Agenda Additions: None Announcements: 1. City Council Tour: None 2. Chief of Staff Don Marr gave a report on the ice storm debris clean up. Adjournment: Meeting adjourned at 9:00 p.m. 113 West Mountain 72701 (479)521-7700 (479)575-8257(Fax) accessfayetteville.org NOTICE TO MEMBERS OF THE AUDIENCE All interested parties may appear and be heard before the City Council. If you wish to address the City Council on an agenda item please queue behind the podium when the Chair asks for public comment. Once the chair recognizes you, go to the podium and give your name and address. Address your comments to the Chair, who is the presiding officer. The Chair will direct your comments to the appropriate elected official, staff member or others for response. Please keep your comments brief, to the point and relevant to the agenda item being considered so that everyone has a chance to spear Interpreters or TDD for hearing impaired are available for all City Council meetings, a 72 hour advance notice is required. For further information or to request an interpreter,please call 575-8330. As a courtesy please turn off all cell phones and pagers. A copy of the City Council agenda is available at accessfayetteville.org or in the office of the City Clerk, 113 West Mountain, Fayetteville,Arkansas. 113 West Mountain 72701 (479)521-7700 (479)575-8257(Fax) accessfayetteville.org Aldermen Ward 1 Position 1—Adella Gray Mayor Lioneld Jordan Ward 1 Position 2—Brenda Thiel Taye eel e Ward 2 Position 1 —Kyle Cook City Attorney Kit Williams Ward 2 Position 2—Matthee w Petty Ward 3 Position l—Robert K.Rhoads City Clerk Sondra Smith ARKANSAWard 3 Position 2—Robert Ferrell S Ward 4 Position 1 —Shirley Lucas Ward 4 Position 2—Sarah E.Lewis Final Agenda City of Fayetteville, Arkansas City Council Meeting April 7, 2009 A meeting of the Fayetteville City Council will be held on April 7, 2009 at 6:00 PM in Room 219 of the City Administration Building located at 113 West Mountain Street, Fayetteville, Arkansas. Call to Order Roll Call Pledge of Allegiance Fayetteville Bulldogs Congratulations Resolution Mayor's Announcements, Proclamations and Recognitions: 1. Fayetteville Bulldogs Proclamation Presentations, Reports and Discussion Items: 1. Botanical Gardens of the Ozarks Annual Report A. Consent: 1. Approval of the March 17, 2009 City Council meeting minutes. 2. Bid # 09-14 Rick Pershall Building Co.: A resolution awarding Bid # 09-14 to Rick Pershall Building Co. in the amount of $23,632.30 for replacement of the Solid Waste Transfer Station tipping floor; and approving a contingency in the amount of$5,000.00. 113 West Mountain 72701 (479)521-7700 (479)575-8257(Fax) accessfayetteville.org 3. Bid # 09-21 Pollution Management, Inc.: A resolution approving a construction contract with Pollution Management, Inc. in the amount of $19,680.00 for removal of underground storage tanks at the Noland Wastewater Treatment Facility and approving a contingency in the amount of$5,000.00. 4. Garver Engineers, LLC Amendment No. 3: A resolution approving Amendment No. 3 to the contract with Garver Engineers, LLC in an amount not to exceed $253,588.00 for bidding and construction phase services for Mount Comfort Road Improvements Contract 2, from Alpine Avenue to Rupple Road. 5. Department of Homeland Security Assistance Grant: A resolution authorizing the Fayetteville Fire Department to apply for a Department of Homeland Security 2009 Assistance to Firefighters Grant in the amount of$200,000.00 for purchase of a Mobile Multi-Trainer System. 6. U.S. Department of Justice's Bulletproof Vest Partnership Program: A resolution approving a budget adjustment for the Fayetteville Police Department in the amount of $7,339.00 to recognize grant revenue from the U.S. Department of Justice's Bulletproof Vest Partnership Program. 7. Community Development Block Grant (CDBG): A resolution authorizing the Mayor to execute the Community Development Block Grant (CDBG) agreement for 2009 in the estimated amount of$635,930.00. 8. Operations Management International (OMI) Amendment No. 16A: A resolution approving Amendment Number 16A to the contract with Operations Management International (OMI) in the amount of $61,819.73 for operational expenses incurred as a direct result of the January 2009 Ice Storm. 9. Arkansas Department of Aeronautics: A resolution authorizing the Fayetteville Executive Airport Staff to apply for and accept an amended 80/20 grant in the estimated amount of $102,000.00 from the Arkansas Department of Aeronautics to fund the Terminal Building HVAC Repair Project; and approving a budget adjustment recognizing the grant revenue. 10. Cops Hiring Recovery Grant: A resolution to approve the 2009 COPS Hiring Recovery Grant application. 11. Bid # 09-30 Drake Field HVAC Controls Upgrade: A resolution awarding Bid # 09- 30 to Multi-Craft Contractors, Inc. in the amount of$117,300.00 for Drake Field HVAC Controls Upgrade; approving a project contingency in the amount of $12,336.00; and approving a budget adjustment in the amount of$42,306.00. This resolution was Tabled at the March 17, 2009 City Council meeting to the April 7, 2009 City Council meeting. 12. Solid Resources, Inc. Change Order No. 2: A resolution approving Change Order No. 2 to the contract with Solid Resources, Inc. to increase the contract amount by $269,521.00 for additional debris removal monitoring and oversight associated with the January 2009 Ice Storm; approving a contingency increase of$40,428.00; and approving a budget adjustment in the amount of$309,949.00. 113 West Mountain 72701 (479)521-7700 (479)575-8257(Fax) accessfayetteville.org 13. DRC Emergency Services, LLC Change Order No. 2: A resolution approving Change Order No. 2 to the contract with DRC Emergency Services, LLC in the amount of $200,000.00 for additional debris removal associated with the January 2009 Ice Storm; approving a contingency increase of $30,000.00; and approving a budget adjustment in the amount of$230,000.00. B. Unfinished Business: 1. Amberwood Place Appeal: An ordinance establishing a Residential Planned Zoning District titled R-PZD 08-2965, Amberwood Place, located south and east of Double Springs and Dot Tipton Road; containing approximately 39.98 acres; amending the official zoning map of the City of Fayetteville; and adopting the associated master development plan. (This ordinance was tabled at the September 2, 2008 City Council meeting to the September 16, 2008 City Council meeting. This ordinance was tabled at the September 16, 2008 City Council meeting to the October 7, 2008 City Council meeting. This ordinance was left on the Second Reading at the October 7, 2008 City Council meeting. This ordinance was left on the Second Reading and then tabled to the December 2, 2008 City Council Meeting. This ordinance failed at the December 2, 2008 City Council meeting. This ordinance was Re-considered at the December 16, 2008 City Council meeting and then Tabled to the February 3, 2009 City Council meeting. This ordinance was Tabled at the February 3, 2009 City Council meeting to the March 3, 2009 City Council meeting) This ordinance was Tabled at the March 3, 2009 City Council meeting to the March 17, 2009 City Council meeting. This ordinance was Tabled at the March 17, 2009 City Council meeting to the April 7,2009 City Council meeting. 2. Newspaper Publishing: A resolution to limit newspaper publishing to only legally required items. This resolution was Tabled at the March 17, 2009 City Council meeting to the April 7,2009 City Council meeting. C. Public Hearing: 1. A Public Hearing regarding the issuance of Series 2009 Water and Sewer Revenue Bonds in the approximate amount of$8.5 million—David Jurgens, Utilities Director 2. Tennant/Samples De-annexation: An ordinance concurring with Farmington ordinance No. 2009-05, providing for the voluntary detachment of certain lands from the City of Fayetteville, and attaching said lands to the City of Farmington. 3. Westside Storage, Inc. Condemnation: A resolution authorizing the City Attorney to seek condemnation and possession of certain lands owned by Westside Storage, Inc. needed for the Rupple Road Project. 4. Patrick J. Tobin — Rupple Road Project Condemnation: A resolution authorizing the City Attorney to seek condemnation and possession of certain lands owned by the Patrick J. Tobin Revocable Living Trust needed for the Rupple Road Project. 113 West Mountain 72701 (479)521-7700 (479)575-8257(Fax) accessfayetteville.org 5. Patrick J. Tobin — Township Street Widening Condemnation: A resolution authorizing the City Attorney to seek condemnation and possession of certain lands owned by the Patrick J. Tobin Revocable Living Trust needed for the Township Street Widening Project. D. New Business: 1. Fayette Junction Master Plan: A resolution to adopt the Fayette Junction Master Plan vision document and Illustrative Master Plan. 2. Animal Services Advisory Board: A resolution establishing an Animal Services Advisory Board. 3. RZN 09-3218 (Life Styles): An ordinance rezoning that property described in rezoning petition RZN 09-3218, for approximately 1.27 acres, located north of the Sycamore Street and Saddlehome Avenue intersection from RSF-4, Residential Single-Family, 4 units per acre, to P-1, Institutional. 4. ADM 09-3219 Amend Chapter 166: An ordinance amending the Unified Development Code subsection 166.12: Structures Not Allowed Over Public Easements, to clarify what types of structures are permitted in easements, and to establish consistent guidelines for the installation of structures in easements. 5. Amend Chapter 33: An ordinance to amend §33.001 City Organizational Chart of the Code of Fayetteville. Agenda Additions: Announcements: 1. City Council Tour: None Adjournment: 113 West Mountain 72701 (479)521-7700 (479)575-8257(Fax) accessfayetteville.org NOTICE TO MEMBERS OF THE AUDIENCE All interested parties may appear and be heard before the City Council. Ifyou wish to address the City Council on an agenda item please queue behind the podium when the Chair asks for public comment. Once the chair recognizes you, go to the podium and give your name and address. Address your comments to the Chair, who is the presiding officer. The Chair will direct your comments to the appropriate elected official, staff member or others for response. Please keep your comments brief, to the point and relevant to the agenda item being considered so that everyone has a chance to spear Interpreters or TDD for hearing impaired are available for all City Council meetings, a 72 hour advance notice is required. For further information or to request an interpreter,please call 575-8330. As a courtesy please turn off all cell phones and pagers. A copy of the City Council agenda is available at accessfayetteville.org or in the office of the City Clerk, 113 West Mountain, Fayetteville,Arkansas. 113 West Mountain 72701 (479)521-7700 (479)575-8257(Fax) accessfayetteville.org Fayetteville Bulldogs Congratulations Resolution AGENDA REQUEST Page 1 of 2 FOR: COUNCIL MEETING OF APRIL 7, 2009 FROM: Kit Williams, City Attorney; Alderman Adella Gray; Alderman Brenda Thiel; Alderman Kyle B. Cook; Alderman Matthew Petty; Alderman Robert Rhoads, Alderman Bobby Ferrell; Alderman Shirley Lucas; Alderman Sarah Lewis ORDINANCE OR RESOLUTION TITLE AND SUBJECT: A Resolution To Congratulate The Fayetteville High School Men's And Women's Varsity Basketball Teams On Perfect, Undefeated, State Championship Seasons APPROVED FOR AGENDA: Kit Williams Date City Attorney :c.>0 3�Q 3 a A y Date Bren a Thiel D to Alderman Alde K e B. Cook Dae thew Petty Date Alderman Al erman 21 D% I 3� o Bert Rhoads Date Bobby +errell te Alderman Alde Shirley Lucas Date arah Lewis at Alderman Alderman Fayetteville Bulldogs Congratulations Resolution Page 2 of 2 RESOLUTION NO. A RESOLUTION TO CONGRATULATE THE FAYETTEVILLE HIGH SCHOOL MEN'S AND WOMEN'S VARSITY BASKETBALL TEAMS ON PERFECT, UNDEFEATED, STATE CHAMPIONSHIP SEASONS WHEREAS, for the first time in Arkansas history and probably in the history of the United States, in the highest division level of high school athletics, both the Fayetteville High School Men's and Women's Basketball Teams achieved perfect, undefeated, state championship seasons in the same year; and WHEREAS, both the men's and women's Fayetteville Bulldog Basketball Teams were nationally ranked at the end of their hard fought and well-deserved state championships; and WHEREAS, both the Fayetteville Bulldog Men's and Women's Basketball Teams had the Most Valuable Players in the state championships and All-State Players, but even more importantly achieved their undefeated seasons through gritty, inspired, unselfish, team-oriented efforts from starters and reserves alike. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas, hereby takes great pride and satisfaction in recognizing and congratulating the Fayetteville Bulldog Men's and Women's Basketball Teams for their perfect,undefeated, state championship seasons. Section 2: That the City Council of the City of Fayetteville, Arkansas, hereby thanks these Bulldogs for their exemplary performance both on and off the basketball court which brings great credit to themselves, their coaches,their parents, their school and their hometown. PASSED and APPROVED this 7`h day of April,2009. APPROVED: ATTEST: By: By: LIONELD JORDAN,Mayor SONDRA E. SMITH,City Clerk/Treasurer Botanical Gardens of the Ozarks Annual Report Page 1 of 2 Botanical Garden Society of the Ozarks Board of Directors,March 2009 Catherine W. Bass, Past President Retired Broadcast Executive Christine Bell, Secretary Vice-President, Metropolitan National Bank Bill Dollar, President Financial Consultant Walt Eilers, Vice President Business & Fundraising Consultant John Holland Dentist and Plantsman Rita Littrell Director, Moore Center for Economic Education Mina Marsh Retired Educator/Conservationist Martha McBride Realtor, Crye-Leike Realtors Gloria McIntosh Fayetteville Parks and Recreation Staff Phillip McKnight, Treasurer Horticulturist Paige Mulhollan, Volunteer Executive Director Retired University Administrator Marvin Shirley Consultant and Retired Broadcast Executive Ron Troutman President, Boulder Construction Kristina Young Director, Better Homes and Gardens Botanical Gardens of the Ozarks Annual Report Page 2 of 2 A. 10 City of Fayetteville Staff Review Form Cops Hiring Recovery Grant Page I of 40 City Council Agenda Items and Contracts, Leases or Agreements 4/7/2009 City Council Meeting Date Agenda Items Only G. Tabor Patrol Police Submitted By Division Department Action Required: Approval of the 2009 COPS Hiring Recovery Grant application. $ 265,035.00 $ 1,070,150.00 COPS Hiring Recovery Grant Cost of this request Category/Project Budget Program Category/Project Name 1010-2920-5120.00 $ - Grant Account Number Funds Used to Date Program/Project Category Name 09014-2009 $ 1,070,150.00 General Project Number Remaining Balance Fund Name Budgeted Item - Budget Adjustment Attached tz�-� Previous Ordinance or Resolution# Departme a Date Original Contract Date: Original Contract Number: City AttorneyDate pp Jandl Services Director Date Received in City ER�-, Clerk's OfficeD eReceived in Mayor's Office Date Comments: Revised January 15,2009 A. 10 Fayetteville POlice VA"MID eRecovery Grant 100-AW RMk Taye A Fayetteville,AR 72701 Telephone:(479)587-3555 A a K a N s a s Fax:(479)587-3563 Departmental Correspondence To: Mayor Lioneld Jordan and Members of the City Council From: Greg Tabor, Police Chief Date: March 31, 2009 Re: Approval of Application for 2009 COPS Hiring Recovery Grant Background The 2009 COPS Hiring Recovery Program (CHRP) is a competitive grant program that provides funding directly to law enforcement agencies to create and preserve jobs and to increase their community policing capacity and crime prevention efforts. This grant opportunity is a part of President Obama's Stimulus Package. There is no local matching requirement,but funding will be based on our current entry-level salaries and benefits for sworn officer positions plus annual step increases per our current pay plan policy. Any additional costs for positions hired under the CHRP grant beyond salaries and benefits must be paid for by the City. Also, at the conclusion of the three year federal funding, grantees must retain all sworn officer positions awarded under the CHRP grant for a minimum of twelve(12)months. Discussion The Fayetteville Police Department will utilize CHRP grant funding to hire five(5)new officers. These officers will be used to expand our patrol operations and school resource officer (SRO)program. Fayetteville Public Schools has previously requested two (2) additional SROs, but our staffing and budget levels have not allowed for these positions. Fayetteville Public Schools has agreed to pay approximately 75% of the fourth year retention expenses of the additional SRO positions. With past budget reductions, increased workload, and military deployments, we have been perpetually short staffed. This grant funding will allow us to increase staffing levels and expand our partnership with Fayetteville Public Schools. The following shows the total costs for five new officers throughout the four year grant period and the sources of funding necessary to meet the requirements of this grant. As you can see, the cost to the City for five new officers is approximately 25%of the total cost or$265,035. A. 10 Cops Hiring Recovery Grant Page 3 of 40 RESOLUTION NO. A RESOLUTION TO APPROVE THE 2009 COPS HIRING RECOVERY GRANT APPLICATION BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby approves the 2009 COPS Hiring Recovery Grant application for five new officers for the Fayetteville Police Department, and agrees to fund any officers approved under this grant during their fourth year of service. PASSED and APPROVED this 7h day of April, 2009. APPROVED: ATTEST: By: By: LIONELD JORDAN, Mayor SONDRA E. SMITH, City Clerk/Treasurer Arlo Cops Hiring Recovery Grant Page 4 of 40 COPS Hiring Recovery Grant Sources and Uses of Funds 2009-2013 Year 1 Year 2 Year 3 Year 4 Total Use of Funds Base Salary per Officer $ 33,307 $ 35,029 $ 36,754 $ 38,476 $ 143,566 Fringe Benefits per Officer Medicare 483 508 533 558 2,082 Health Insurance 218 218 218 218 872 Life Insurance 210 221 232 243 906 Vacation 1,922 2,021 2,120 2,220 8,283 Sick Leave 1,537 2,021 2,120 2,220 7,898 Retirement 5,236 5,507 5,778 6,048 22,569 Workers Comp 879 925 970 1,016 3,790 Holiday Pay 1,416 1,489 1,562 1,635 6,102 Professional Liability Insurance 297 297 297 297 1,188 Long Term Disability 235 247 259 259 1,000 Fringe Benefits per Officer $ 12,433 $ 13,454 $ 14,089 $ 14,714 $ 54,690 Total Salary&Fringe per Officer $ 45,740 $ 48,483 $ 50,843 $ 53,190 $ 798,256 Uniform,Equipment,&Training Per Officer Uniform 3,050 500 500 500 4,550 Bulletproof Vest 525 - - - 525 Portable Radio 3,465 50 50 50 3,615 Hand Gan w/ammo 790 100 100 100 1,090 Taserw/Cain 1,502 - - - 1,502 Academy Training-OT 3,167 - - - 3,167 Academy Training-Food 365 - - - 365 FTO Trainer 960 _ 960 Total Equip&Training per Officer $ 13,824 $ 650 $ 650 $ 650 $ 15,774 Total Operating Costsper Officer $ 592564 $ 49,133 $ 51,493 $ 53,840 $ 214,030 Revenue needed per Officer Year 1 Year 2 Year 3 Year 4 Total Project Cops Hiring Recovery Program Grant 45,740 48,482 50,844 145,066 City General Fund 13,824 650 650 53,840 68,964 Total Revenue $ 59,564 $ 49,132 $ 51,494 $ 53,840 $ 214,030 Total Expense for 5 Officers $ 2972820 $ 245,665 $ 257 465 $ 269,200 $ 1,070150 Source of Funds COPS Hiring Recovery Program 228,700 242,415 254,215 y 725,330 � ✓! r'il `unil"._ ..: x..:,z:. , .. ::!, ,..,, > . .�z:L91,0 ,, ffi,'2 ., ``$lU ., .:.v$7 TIM 9N11 Fayetteville Public School � � 79,785 x 79,785 Total Sources $ 297,820 $ 245,665 $ 257,465 $ 269,200 $ 1,070,150 A. 10. . F. 4 Cops Hiring Recovery Grant Page 5 of 40 COPS Hiring Recovery Grant Sources and Uses of Funds 2009-2013 Year 1 Year 2 Year 3 Year 4 Total Use of Funds Total Expense for 5 Officers $ 297,820 $ 245,665 $ 257,465 $ 269,200 $ 1,070,150 Source of Funds COPS Hiring Recovery Program 228,700 242,415 254,215 - 725,330 enzral fund';; 59,16„ 3,25Q 189;415- 265,03fi Fayetteville Public School - - - 79,785 79,785 Total Sources $ 297,820 $ 245,665 $ 257,465 $ 269,200 $ 1,070,150 A. 10 Cops Hiring Recovery Grant Page 6 of 40 Year 1 Year 2 Year 3 Year 4 Total Use of Funds Total Use of Funds (5 Officers) 297 820 245 665 $ 257.465 269.200 1.070.150 Source of Funds Grant Funds 228,700 242,415 254,215 - 725,330 General Fund 69,120 3,250 3,250 189,415 265,035 Fayetteville Public School* - - - 79.785* 79.785* Total Sources $ 297.820 245.665 $ 257.465 269.200 1.070.150 * Fayetteville Public Schools portion of the source of funds is an estimate based upon officer assignment. Recommendation Staff recommends approval of the 2009 COPS Hiring Recovery Program application. Budget Impact When the grant is awarded the City Council will be asked to accept the grant and adopt the fimding schedule as specified above. A. 10 Cops Hiring Recovery Grant Page 7 of 40 ��t+- aswEutlerr 4et�t{rr�vueetXa�emuan usagnanxerars;arutmrab¢ ., .. Welcome to the COPS Hiring Recovery Program (CHRP) Application Please note that all applications must be submitted online through the COPS website.This copy is for agencies to use as a reference only. Please read the CARP Application Guide carefully before completing the eligibility worksheet and starting your application. Shaded areas in the SF-424 are either NA or pre-filled by the COPS Office for the online application. CHRP Eligibility Worksheet Please note that the answers to these questions will determine your eligibility for funding under this program. If you have any questions regarding your eligibility,a copy of this worksheet is available at http:/Avww.cops.usdoj.goy/chrp/eligibilityanony.aspx. The COPS Office recommends that you review this information before moving forward with this worksheet. If you have questions regarding your eligibility after reviewing this information,please contact the COPS Office Response Center at 1.800.421.6770. Note that if you are deemed ineligible at any point during your completion of the eligibility worksheet,the system will prevent you from accessing the remainder of the grant application. 1. Is your law enforcement agency a start-up agency? Start-up agencies are not eligible for funding under this program. If you select YES, the system will prevent you from completing the rest of the grant application. (Yes—ineligible) (No—move to 2) 2. Is your agency applying for this grant as part of a consortium of agencies? Agencies applying for funds as a consortium are not eligible for funding under this program. However, agencies within that consortium are encouraged to apply individually. Ifyou select YES, the system will prevent you from completing the rest of the grant application. (Yes—ineligible) (No—move to 3) 3. Is your agency a tribal law enforcement agency? (Yes-move to 3a) (No–move to 4) 3a.Is your agency a Federally Recognized Tribe? Only Federally Recognized Tribes are eligible to apply for funding under this grant program. If you select NO, the system will prevent you from completing the rest of the grant application. (Yes–moveto4) (No–ineligible) 4. Is your agency applying for funds under this grant to contract for law enforcement services? (Yes--move to 4a) (No—move to 5) 4a.Is your agency a Federally Recognized Tribe applying for funds under this grant to contract with the Bureau of Indian Affairs(BIA)for law enforcement services? A. 10 Cops Hiring Recovery Grant Page 8 of 40 Only Federally Recognized Tribes that either have their own established law enforcement agency or plan to use the grantfunds to pay for contract services with the BIA are eligible to apply for funding under this grantprogram. If you select NO, the system will prevent you from completing the rest of the grant application. (Yes—Move to 5) (No—ineligible) 5. Does the law enforcement agency have primary law enforcement authority for the population served? Only agencies that have primary law enforcement authority are eligible to apply for funding under this grant program. An agency with primary law enforcement authority is defined as the first responder to calls for service, and has ultimate and final responsibility far the prevention, detection, and/or investigation of crime within its jurisdiction. Ifyou select NO, the system will prevent you from completing the rest of the grant application. (Yes—move to 6) (No-ineligible) 6. Is your law enforcement agency a type other than a local,state,or tribal agency(e.g.,Transit, School,University/College,Public Housing,Natural Resources,Parks,etc.)? (Yes—move on to 6a) (No—move on to 7) 6a.Does your agency have legislation that authorizes sworn law enforcement officers with full arrest authority and full police powers? Agencies that do not have legislation that authorizes sworn law enforcement officers with full arrest authority and full police powers are not eligible for funding under this grant program. If you select NO, the system will prevent you from completing the rest of the grant application. (Yes—move on 7) (No—ineligible) 7. Has your agency planned to retain all position(s)awarded under this grant program for at least 12 months following the conclusion of 36 months of grant funding? Agencies that do not plan to retain all positions)awarded under CHRP for at least 12 months are not eligible for funding under this grant program. If you select NO, the system will prevent you from completing the rest of the grant application. (Yes—questionnaire complete) (No—ineligible) A. 10 Cops Hiring Recovery Grant Page 9 of 40 Application . . r *1. Type of Submission: *2. Type of Application *If Revision,select appropriate letter(s) ❑ Preapplication D9 New lid Application ❑ Continuation *Other(Specify) ❑ Changed/Corrected Application ❑Revision 3. Date Received: 4. Applicant Identifier: 3-24-2009 AR07201 52. Federal Entity Identifier: *5b. Federal Award Identifier. State Use Only: 6. Date Received by State: 7. State Application Identifier: S. APPLICANT INFORMATION: *a. Legal Name: Fayetteville, City of *b. Employefraxpayer Identrication Number(EIN/TIN): *c. Organizational DUNS: 71-6018462 075657742 d. Address: *Street t: 113 W Mountain St Street 2: *city: Fayetteville County: Washinaton *State: Arkansas Province: *Country: United States *zip I Postal Code 72701 e. Organizational Unit: Department Name: Division Name: Fayetteville Police Department Patrol f. Name and contact information of person to be contacted on matters involving this application: Prefix: *First Name: Judy Middle Name: *Last Name: Cnhea Suffix: Title: Project Manager Organizational Affiliation: Fayetteville Police Department *Telephone Number: 479-587-3581 Fax Number: 479-587-3570 *Email: jcohea@ci.fayetteville.ar.us A. 10 Cops Hiring Recovery Grant Page 10 of 40 Application for Federal*9.Type of Applicant 1:Select Applicant Type: Type of Applicant 2: Select Applicant Type: Type of Applicant 3: Select Applicant Type: *Other(Specify) *10 Name of Federal Agency: Office of Community Oriented Policing Services 11.Catalog of Federal Domestic Assistance Number. 16.710 CFDA Title: Public Safety Partnership and Community Policing Grants *12 Funding Opportunity Number: COPS-CH P-2009-1 *rifle: CHIRP 13.Competition Identification Number: Title: COPS Hiring Recovery Program 14.Areas Affected by Project(Cities,Counties,States,etc.): City of Fayetteville, Arkansas *15. Descriptive Title of Applicant's Project 2009 COPS Hiring Grant A. 10 Cops Hiring Recovery Grant Page I 1 of 40 Application for Federal Assistance SF-424 Version 02 16.Congressional Districts Of: *a.Applicant: AR-003 *b.Program/Project: AR-003 17. Proposed Project *a.Start Date: 07/01/2009 *b.End Date: 06/30/2013 18.Estimated Funding($): *a. Federal 725,330 *b. Applicant *c. State *d. Local *e. Other *f. Program Income *g. TOTAL 725.330 *19. Is Application Subject to Review By State Under Executive Order 12372 Process? ($� a. This application was made available to the State under the Executive Order 12372 Process for review on ❑ b.Program is subject to E.O.12372 but has not been selected by the State for review. ❑ c. Program is not covered by E.0.12372 *20. Is the Applicant Delinquent On Any Federal Debt? (If"Yes",provide explanation.) ❑ Yes N No 21.*By signing this application,I certify(1)to the statements contained in the list of certifications**and(2)that the statements herein are true,complete and accurate to the best of my knowledge. I also provide the required assurances**and agree to comply with any resulting terms fi I accept an award. I am aware that any false,fictitious,or fraudulent statements or claims may subject me to criminal,civil,or administrative penalties. (U.S.Code,Title 218,Section 1001) By clicking this box and typing my name below, I also certify that I have been legally and officially authorized by the appropriate governing body to submit this application and act on behalf of the grant applicant entity. I certify that I have read,understand,and agree,if awarded,to abide by all of the applicable grant compliance terms and conditions as outlined In the COPS Application Guide,the COPS Grant Owner's Manual,assurances,certifications and all other applicable program regulations,laws,orders,or circulars.In addition,I certify that the information provided on this form and any attached forms is true and accurate to the best of my knowledge.I understand that false statements or claims made in connection with COPS programs may result In fines, imprisonment,debarment from participating in federal grants;cooperative agreements,or contracts,and/or any other remedy available by law to the federal government. ® **I AGREE - **The certifications and assurances as well as grant terns and conditions can be found at the end of the application. Authorized Representative: Prefix: Mayor *First Name: Lioneld Middle Name: *Last Name: Jordan Suffix: *Title: Mayor *Telephone Number: 479-575-8331 Fax Number: 479-575-8257 A. 10 Cops Hiring Recovery Grant Page 12 of 40 'Email. mayor@cilayetteville.ar.us *Signature(Typed Name)of Authorized Representative: *Date Signed: OMB Number:.4040-0004 Expiration Date: 01/31/2009 *Applicant Federal Debt Delinquency Explanation The following should contain an explanation U the Applicant organization is delinquent of any Federal Debt. A. 10 Cops Hiring Recovery Grant Page 13 of 40 OMB Number: 1103-0098 Expiration Date:09/30/2009 COPS Hiring Recovery Program (CHRP) Application COPS Application Attachment to SF-424 The COPS Hiring Recovery Program(CHRP)is a competitive grant program that provides funding directly to law enforcement agencies having primary law enforcement authority to create and preserve jobs and to increase their community policing capacity and crime-prevention efforts. CHRP funding is available to hire full-time career law enforcement officers. There is no local matching requirement,but grant funding will be based on your agency's current entry-level salaries and benefits for sworn officer positions. Any additional costs for higher salaries and benefits for positions hired under the CHRP grant must be paid for by the grantee agency. In preparing your agency's grant application,please be advised that grantees are prohibited from reducing state,local,or tribal funding for sworn officer positions as a direct result of applying for and/or receiving this CHRP grant. Instead,this program is intended to supplement the amount of state, local,or tribal funding that your agency would otherwise be able to budget for sworn officer positions. In addition,at the conclusion of federal funding,grantees must retain all sworn officer positions awarded under the CHRP grant. The retained CHRP-funded positions should be added to your agency's law enforcement budget with state and/or local funds,over and above the number of locally-funded sworn officer positions that would have existed in the absence of the grant. To the extent possible, all data should come from a publicly verifiable source,and documentation may be requested by the COPS Office. This information will be used to evaluate your jurisdiction's need for federal assistance to address its public safety needs and to preserve and create jobs. SECTION 1: EXECUTIVE INFORMATION Note:Listing individuals without ultimate programmatic and financial authorityfor the grant could delay the review ofyour application, or remove your application from consideration. A. Applicant ORI Number:AR D--12—Q A B.Applicant DUNS Number:Q_L L_li rl_Z Z A 2 A Data Universal Numbering System(DUNS)number is required. A DUNS number is a unique nine- digit sequence recognized as the universal standard for identifying and keeping track of entities receiving federal funds. For more information about how to obtain a DUNS number,please refer to the How to Apply section of the COPS Application Guide. C. Central Contractor Registration(CCR) All applicants are required to maintain current registrations in the Central Contractor Registration (CCR)database. The CCR database is the repository for standard information about federal financial assistance applicants, recipients, and sub-recipients. For more information about how to register with the CCR,please refer to the How to Apply section of the COPSApplication Guide. Please note that applicants must update or renew their CCR at least once per year to maintain an active status. A. 10 Cops Hiring Recovery Grant Page 14 of 40 Does your agency have an active registration with the Central Contractor Registry? Yes No If no,will your agency agree to have an active registration with the Central Contractor Registry before any COPS grant funding is awarded? Yes No D. GNISED:2A-a 3-a R1 Please enter your Geographic Names Information System(GAYS)Identification Number. This is a unique ID assigned to all geographic entities by the U.S. Geological Survey. To look up your GNISFeature ID,please go to the website:htip://.geonames.usgs.gov/domestic/index.html. For more information about how to obtain a GNIS number,please refer to the How to Apply section of the CHRP Application Guide. E. Law Enforcement Executive/Program Official Information: For Law Enforcement Agencies.Enter the law enforcement executive's name and contact information. This is the highest ranking law enforcement official within your jurisdiction(e.g., Chief of Police,Sheriff, or equivalent). Title: Chief of Police First Name: Greg MI: Last Name: Tabor Suffix: Agency Name: Street Address l: 100-a W. Rock St. Street Address 2: City: Fayetteville State: AR Zip Code: 72701 Telephone: 479-587-3500 Fax: 479-587-3522 E-mail: gtabor@ci.fayetteville.ar.us TypeofAgency: Police F. Government Executive/Financial Official Information: For GovernmentAgencies:Enter the government executive's name and contact information. This is the highest ranking official within your jurisdiction(e.g.,Mayor, City Administrator, Tribal Chairman, or equivalent). Title: Mayor First Name: Lloneld MI: Last Name: Jordan Suffix: Agency Name: City of Fayetteville, AR Street Address 1: 113W. Mountain St. Street Address 2: City: Fayetteville State: AR Zip Code: 72701 Telephone: 479-575-8331 Fax: 479-575-8257 E-mail: mayor@ci.fayetteville.ar.us Type of Government Entity: Municipality SECTION 2: GENERAL AGENCY INFORMATION A. General Applicant Information 1. Cognizant Federal Agency: nenartment of justice Enter yourjurisdiction's Cognizant Federal Agency. A Cognizant Federal Agency,generally, is the federal agency from which your jurisdiction receives the most federal funding. Your Cognizant Federal Agency also may have been previously designated by the Office of Management and Budget. A. 10 Cops Hiring Recovery Grant Page 15 of 40 2. Fiscal Year:Q1/41/2Q Q Bto 12131/20 Qg(mo/day/yr)Enter your .jurisdiedon's fiscal year. 3. Jurisdictional population as of the 2000 U.S.Census: 58,047 0 Check here if the jurisdictional population is not represented by U.S.Census figures(e.g., colleges,special agencies, school police departments,etc.). (If checked, skip Question 4 and go to Question 5) 4. Enter the total jurisdictional population as of the 2007 Census Estimate. The Census Estimate can be looked up in the American FactFinder at http://FactFinder.census.gov. 69,000 5. If the jurisdictional population is not represented by U.S.Census figures,please indicate the size of the population in 2007: NIA Please indicate the source of this estimate: (Question 5 is N/A unless the checkbox in#3 above is checked) 6. Do officers have primary law enforcement authority for this entire jurisdictional population? [An agency with primary law enforcement authority is defined as the first responder to calls for service,and has ultimate and final responsibility for the prevention,detection, and/or investigation of crime within its jurisdiction.] YES_X NO (Ifyes,skip to section B below) a) IfNO,what is the actual population for which your department has primary law enforcement authority? For example,your service population may be the 2007 Census Estimate minus the population of the incorporated towns and cities that have their own police departments within your geographic boundaries. B. Law Enforcement Agency Information 1.Enter the Current Fiscal Year Budgeted Sworn Force Strength: Full-rime: 120 Part-time: 0 The budgeted number of sworn officer positions is the number ofsworn positions your agency has funded within its budget, including state, Bureau oflndian Affairs, and locally funded vacancies. Do not include unfunded vacancies or unpaid/reserve officers. 2.Enter the Actual Sworn Force Strength as of the Date of This Application: Full-time: 120 Part-time: () The actual number of sworn officer positions is the actual number of sworn positions employed by your agency as of the date of this application. Do not include funded but currently vacant positions or unpaid positions.