HomeMy WebLinkAbout2009-03-03 - Agendas - Final Aldermen
Ward 1 Position 1—Adella Gray
Mayor Lioneld Jordanftft%A
Ward 1 Position 2—Brenda Thiel
Ward 2 Position 1 —Kyle B.Cook
City Attorney Kit Williams Ward 2 Position 2—Matthew Petty PVj C
Ward 3 Position l—Robert K.Rhoads
City Clerk Sondra Smith TayeliWard 3 Position 2—Robert Ferrell
ARKANSAS Ward 4 Position 1 —Shirley Lucas
Ward 4 Position 2—Sarah E.Lewis
Final Agenda
City of Fayetteville Arkansas
City Council Meeting
March 3, 2009
A meeting of the Fayetteville City Council will be held on March 3, 2009 at 6:00 PM in Room
219 of the City Administration Building located at 113 West Mountain Street, Fayetteville,
Arkansas.
Call to Order
Roll Call
Pledge of Allegiance
Mayor's Announcements, Proclamations and Recognitions: None
Presentations, Reports and Discussion Items: None
Agenda Additions: None
A. Consent:
1. Approval of the February 17, 2009 City Council meeting minutes. APPROVED.
2. Bid # 09-19 Sweetser Construction: A resolution awarding Bid # 09-19 to Sweetser
Construction and approving the purchase of curb and gutter construction services utilized
by various divisions of the City of Fayetteville in the estimated amount of$229,825.00.
PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 48-09.
113 West Mountain 72701 (479)521-7700 (479)575-8257(Fax)
accessfayetteville.org
3. Bid # 09-20 ABC Central Block, Inc.: A resolution awarding Bid # 09-20 to ABC
Central Block, Inc. and approving the purchase of bricks utilized by various divisions of
the City of Fayetteville in the estimated amount of$20,075.00.
PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 49-09.
4. Arkansas Historic Rehabilitation Tax Credit: A resolution to support the
establishment of an Arkansas Historic Rehabilitation Tax Credit.
PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 50-09.
5. Fayetteville District Court: A resolution approving a budget adjustment for the
Fayetteville District Court in the amount of $10,000.00 to recognize revenue from the
Court Automation Fund for the purchase of laptops, printer and DVD player.
PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 51-09.
6. Fayetteville Executive Airport DBE Program Revision: A resolution to accept and
approve the updated Fayetteville Executive Airport Disadvantaged Business Enterprise
(DBE) Program revision and participation goal for FY2009; and authorizing the Mayor to
sign the required objectives/policy statement.
PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 52-09.
7. Arkansas Department of Aeronautics Grant: A resolution authorizing the Fayetteville
Executive Airport staff to apply for and accept an 80/20 grant in the estimated amount of
$87,790.00 from the Arkansas Department of Aeronautics to fund the Terminal Building
HVAC Repair Project.
PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 53-09.
8. "Fayetteville Forward" Summit: A resolution to approve a budget adjustment of
$38,500.00 to fund an Economic Development "Fayetteville Forward" Summit and to
approve a letter agreement with the University of Arkansas Sam M. Walton College of
Business to facilitate the "Fayetteville Forward" Summit for $17,500.00.
PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 54-09.
B. Unfinished Business:
1. RZN 08-3084 (Candlelight Place): An ordinance rezoning that property described in
rezoning petition RZN 08-3084, for approximately 0.94 acres, located at the southeast
comer of Gregg Avenue and Ash Street from RSF-4, Residential Single-Family, 4 units
per acre, to RMF-24, Residential Multi-Family, 24 units per acre. (This ordinance was
left on the First Reading at the October 21, 2008 City Council meeting and Tabled to the
November 4, 2008 City Council meeting.)
113 West Mountain 72701 (479)521-7700 (479)575-8257(Fax)
accessfayetteville.org
This ordinance was left on the Second Reading at the November 6, 2008 City
Council meeting and Tabled Indefinitely.
THIS ITEM WAS TABLED TO THE APRIL 21, 2009 CITY COUCIL MEETING.
2. Amberwood Place Appeal: An ordinance establishing a Residential Planned Zoning
District titled R-PZD 08-2965, Amberwood Place, located south and east of Double
Springs and Dot Tipton Road; containing approximately 39.98 acres; amending the
official zoning map of the City of Fayetteville; and adopting the associated master
development plan. (This ordinance was tabled at the September 2, 2008 City Council
meeting to the September 16, 2008 City Council meeting. This ordinance was tabled at
the September 16, 2008 City Council meeting to the October 7, 2008 City Council
meeting. This ordinance was left on the Second Reading at the October 7, 2008 City
Council meeting. This ordinance was left on the Second Reading and then tabled to the
December 2, 2008 City Council Meeting. This ordinance failed at the December 2, 2008
City Council meeting. This ordinance was Re-considered at the December 16, 2008 City
Council meeting and then Tabled to the February 3, 2009 City Council meeting)
This ordinance was Tabled at the February 3, 2009 City Council meeting to the
March 3, 2009 City Council meeting.
THIS ITEM WAS TABLED TO THE MARCH 17, 2009 CITY COUNCIL
MEETING.
C. New Business:
1. Residential Energy Efficiency Program Participating Home Sign: A resolution to
approve a Residential Energy Efficiency Program Participating Home Sign pursuant to §
174.03 (F) of Chapter 174: Signs of the Unified Development Code.
PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 55-09.
2. 2009 Washington County Animal Sheltering Services: A resolution approving an
Inter-Local Agreement between the City of Fayetteville, Arkansas and Washington
County, Arkansas to provide animal sheltering services to Washington County for 2009.
PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 56-09.
3. RZN 08-3189 (First Baptist Church): An ordinance rezoning that property described in
rezoning petition RZN 08-3189, for approximately 4.08 acres, located at 20 Dickson
Street from C-PZD 05-1704 First Baptist Church to MSC, Main Street Center.
PASSED AND SHALL BE RECORDED AS ORDINANCE NO. 5221.
4. RZN 08-3190 (Lolley): An ordinance rezoning that property described in rezoning
petition RZN 08-3190, for approximately 1.67 acres, located at 5, 8, 12, and 20 South
Hill Avenue from RMF-40, Residential Multi-Family, 40 units per acre, to DG,
Downtown General.
PASSED AND SHALL BE RECORDED AS ORDINANCE NO. 5222.
113 West Mountain 72701 (479)521-7700 (479)575-8257(Fax)
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5. VAC 09-3197 (Butterfield Trail Village): An ordinance approving VAC 09-3197
submitted by McClelland Consulting Engineers for property located at 1923 Joyce
Boulevard to vacate a portion of a utility easement, a total of 0.05 acres.
PASSED AND SHALL BE RECORDED AS ORDINANCE NO. 5223.
6. ADM 09-3198 Amend Chapter 161: An ordinance amending Title XV: Unified
Development Code of the Code of Fayetteville to Amend Chapter 161: Zoning Districts
in order to amend and unify building setback and building height regulations in
residential single-family, multi-family and residential-office zoning districts.
PASSED AND SHALL BE RECORDED AS ORDINANCE NO. 5224.
7. ADM 09-3205 Amend Chapter 164: An ordinance amending the Unified Development
Code by adding subsection 164.11 (B): Side Setbacks, to include bulk and area
requirements for zero lot line and common wall development.
PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 5225.
8. ADM 09-3206 Amend Chapter 162: An ordinance amending Title XV: Unified
Development Code of the Code of Fayetteville to amend Chapter 162: Use Units in order
to add a use unit description for accessory dwelling units.
PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 5226.
9. Amend Chapter 117: An ordinance to amend § 117.47 Advertising of the Fayetteville
Code.
THIS ITEM FAILED AND REFERRED TO THE ORDINANCE REVIEW
COMMITTEE.
Announcements:
1. City Council Tour: None
Adjournment: Meeting adjourned at 7:55 p.m.
113 West Mountain 72701 (479)521-7700 (479)575-8257(Fax)
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NOTICE TO MEMBERS OF THE AUDIENCE
All interested parties may appear and be heard before the City Council. If you wish to address
the City Council on an agenda item please queue behind the podium when the Chair asks for
public comment. Once the chair recognizes you, go to the podium and give your name and
address. Address your comments to the Chair, who is the presiding officer. The Chair will
direct your comments to the appropriate elected official, staff member or others for response.
Please keep your comments brief, to the point and relevant to the agenda item being
considered so that everyone has a chance to speak.
Interpreters or TDD for hearing impaired are available for all City Council meetings, a 72
hour advance notice is required. For further information or to request an interpreter,please
call 575-8330.
As a courtesy please turn off all cell phones and pagers.
A copy of the City Council agenda is available at accessfayetteville.org or in the office of the
City Clerk, 113 West Mountain, Fayetteville,Arkansas.
113 West Mountain 72701 (479)521-7700 (479)575-8257(Fax)
accessfayetteville.org
Aldermen
Ward 1 Position 1—Adella Gray
Mayor Lioneld Jordanftft%A
Ward 1 Position 2—Brenda Thiel
Ward 2 Position 1 —Kyle B.Cook
City Attorney Kit Williams Ward 2 Position 2—Matthew Petty PVj C
Ward 3 Position l—Robert K.Rhoads
City Clerk Sondra Smith TayeliWard 3 Position 2—Robert Ferrell
ARKANSAS Ward 4 Position 1 —Shirley Lucas
Ward 4 Position 2—Sarah E.Lewis
Final Agenda
City of Fayetteville Arkansas
City Council Meeting
March 3, 2009
A meeting of the Fayetteville City Council will be held on March 3, 2009 at 6:00 PM in Room
219 of the City Administration Building located at 113 West Mountain Street, Fayetteville,
Arkansas.
Call to Order
Roll Call
Pledge of Allegiance
Mayor's Announcements, Proclamations and Recognitions:
Presentations, Reports and Discussion Items:
Agenda Additions:
A. Consent:
1. Approval of the February 17, 2009 City Council meeting minutes.
2. Bid # 09-19 Sweetser Construction: A resolution awarding Bid # 09-19 to Sweetser
Construction and approving the purchase of curb and gutter construction services utilized
by various divisions of the City of Fayetteville in the estimated amount of$229,825.00.
3. Bid # 09-20 ABC Central Block, Inc.: A resolution awarding Bid # 09-20 to ABC
Central Block, Inc. and approving the purchase of bricks utilized by various divisions of
the City of Fayetteville in the estimated amount of$20,075.00.
113 West Mountain 72701 (479)521-7700 (479)575-8257(Fax)
accessfayetteville.org
4. Arkansas Historic Rehabilitation Tax Credit: A resolution to support the
establishment of an Arkansas Historic Rehabilitation Tax Credit.
5. Fayetteville District Court: A resolution approving a budget adjustment for the
Fayetteville District Court in the amount of $10,000.00 to recognize revenue from the
Court Automation Fund for the purchase of laptops, printer and DVD player.
6. Fayetteville Executive Airport DBE Program Revision: A resolution to accept and
approve the updated Fayetteville Executive Airport Disadvantaged Business Enterprise
(DBE) Program revision and participation goal for FY2009; and authorizing the Mayor to
sign the required objectives/policy statement.
7. Arkansas Department of Aeronautics Grant: A resolution authorizing the Fayetteville
Executive Airport staff to apply for and accept an 80/20 grant in the estimated amount of
$87,790.00 from the Arkansas Department of Aeronautics to fund the Terminal Building
HVAC Repair Project.
8. "Fayetteville Forward" Summit: A resolution to approve a budget adjustment of
$38,500.00 to fund an Economic Development "Fayetteville Forward" Summit and to
approve a letter agreement with the University of Arkansas Sam M. Walton College of
Business to facilitate the "Fayetteville Forward" Summit for $17,500.00.
B. Unfinished Business:
1. RZN 08-3084 (Candlelight Place): An ordinance rezoning that property described in
rezoning petition RZN 08-3084, for approximately 0.94 acres, located at the southeast
comer of Gregg Avenue and Ash Street from RSF-4, Residential Single-Family, 4 units
per acre, to RMF-24, Residential Multi-Family, 24 units per acre. (This ordinance was
left on the First Reading at the October 21, 2008 City Council meeting and Tabled to the
November 4, 2008 City Council meeting.)
This ordinance was left on the Second Reading at the November 6, 2008 City
Council meeting and Tabled Indefinitely.
2. Amberwood Place Appeal: An ordinance establishing a Residential Planned Zoning
District titled R-PZD 08-2965, Amberwood Place, located south and east of Double
Springs and Dot Tipton Road; containing approximately 39.98 acres; amending the
official zoning map of the City of Fayetteville; and adopting the associated master
development plan. (This ordinance was tabled at the September 2, 2008 City Council
meeting to the September 16, 2008 City Council meeting. This ordinance was tabled at
the September 16, 2008 City Council meeting to the October 7, 2008 City Council
meeting. This ordinance was left on the Second Reading at the October 7, 2008 City
Council meeting. This ordinance was left on the Second Reading and then tabled to the
December 2, 2008 City Council Meeting. This ordinance failed at the December 2, 2008
City Council meeting. This ordinance was Re-considered at the December 16, 2008 City
Council meeting and then Tabled to the February 3, 2009 City Council meeting)
This ordinance was Tabled at the February 3, 2009 City Council meeting to the
March 3, 2009 City Council meeting.
113 West Mountain 72701 (479)521-7700 (479)575-8257(Fax)
accessfayetteville.org
C. New Business:
1. Residential Energy Efficiency Program Participating Home Sign: A resolution to
approve a Residential Energy Efficiency Program Participating Home Sign pursuant to §
174.03 (F) of Chapter 174: Signs of the Unified Development Code.
2. 2009 Washington County Animal Sheltering Services: A resolution approving an
Inter-Local Agreement between the City of Fayetteville, Arkansas and Washington
County, Arkansas to provide animal sheltering services to Washington County for 2009.
3. RZN 08-3189 (First Baptist Church): An ordinance rezoning that property described in
rezoning petition RZN 08-3189, for approximately 4.08 acres, located at 20 Dickson
Street from C-PZD 05-1704 First Baptist Church to MSC, Main Street Center.
4. RZN 08-3190 (Lolley): An ordinance rezoning that property described in rezoning
petition RZN 08-3190, for approximately 1.67 acres, located at 5, 8, 12, and 20 South
Hill Avenue from RMF-40, Residential Multi-Family, 40 units per acre, to DG,
Downtown General.
5. VAC 09-3197 (Butterfield Trail Village): An ordinance approving VAC 09-3197
submitted by McClelland Consulting Engineers for property located at 1923 Joyce
Boulevard to vacate a portion of a utility easement, a total of 0.05 acres.
6. ADM 09-3198 Amend Chapter 161: An ordinance amending Title XV: Unified
Development Code of the Code of Fayetteville to Amend Chapter 161: Zoning Districts
in order to amend and unify building setback and building height regulations in
residential single-family, multi-family and residential-office zoning districts.
7. ADM 09-3205 Amend Chapter 164: An ordinance amending the Unified Development
Code by adding subsection 164.11 (B): Side Setbacks, to include bulk and area
requirements for zero lot line and common wall development.
8. ADM 09-3206 Amend Chapter 162: An ordinance amending Title XV: Unified
Development Code of the Code of Fayetteville to amend Chapter 162: Use Units in order
to add a use unit description for accessory dwelling units.
9. Amend Chapter 117: An ordinance to amend §117.47 Advertising of the Fayetteville
Code
Announcements:
1. City Council Tour: None
Adjournment:
113 West Mountain 72701 (479)521-7700 (479)575-8257(Fax)
accessfayetteville.org
A.7
City of Fayetteville Staff Review Form Arkansas Department of
Aeronautics Grant
City Council Agenda Items Page I of 14
and
Contracts, Leases or Agreements
3/3/2009
City Council Meeting Date
Agenda Items Only
Ray M. Boudreaux Aviation & Economic Development General Government
Submitted By Division Department
Action Required:
Action Required: A Resolution to apply for and accept a grant from the AR Dept. of Aeronautics, and signature of the
Mayor on the Grant Application. Contact: John Knight, Director AR Dept Aeronautics, 1 Airport Dr, 3rd Floor, Little
Rock, AR, 72202, 800-376-6781, e-mail Richard Mills: richard.mills@mail.state.ar.us
Approval of a Budget Adjustment.
REVENUE
$ 70,232.00 $ Airport HVAC Improvements
Cost of this request Category/Project Budget Program Category/Project Name
5550.0955.6805.00 $ - Airport Capital
Account Number Funds Used to Date Program/Project Category Name
08074 1 $ - Airport Fund
Project Number Remaining Balance Fund Name
Budgeted Item Budget Adjustment Attached �X
Previous Ordinance or Resolution#
Department Director
Original Contract Date:
Original Contract Number:
City Attorney Date
f C( - &I
2- Z,if-®9
Fin a and Internal Services Director Date Received in City
Clerk's Office
Ch of � WIR11_ Received in
Mayor's Office
M yor D e
I
Comments:
i
Revised January 15,2009
A.7
City Council Meeting of: March 3, 2009Arkansas Department of
Agenda Item Number: Aeronautics Grant
Page 2 of 14
i t
rS
ayv
AVIATION&ECONOMIC DEVELOPMENT
ARKANSAS FAYETTEVILLE EXECUTIVE AIRPORT•DRAKE FIELD
CITY COUNCIL AGENDA MEMO/STAFF CONTRACT REVIEW MEMO
TO: Mayor Jordan
THRU: Chief of Staff
THRU: Staff/Contract Review Committee
FROM: Ray M. Boudreaux,Director,Aviation and Economic Deve pment
DATE: February 20,2009
SUBJECT: Approval for Aviation and Economic Developme Department to apply
for and accept Arkansas Department of Aeronautics 80/20 Grant for the
Terminal Building HVAC Repair Project.
RECOMMENDATION:
Approve application and acceptance of Arkansas Department of Aeronautics 80/20 Grant for a
total project amount estimated to be$87,790.00 to fund the Terminal Building HVAC Repair
Project and award of an acceptable bid received through the City Purchasing Department to
complete the project. Approval of a Budget Adjustment and Signature of the Mayor.
BACKGROUND:
The Fayetteville Executive Airport,Drake Field Terminal Building is no longer being used for
its designed purpose. The Terminal Building was designed for airline use with hundreds of
people processing through the building to get tickets, baggage, and load for and unload from
many destinations. Over the years, since the airlines relocated to XNA, numerous modifications
have been made to the building in order to create leasable space and generate revenue for the
Airport.The effort has been successful and today the terminal building generates $92,500 in
revenue annually. Due to the reconfigured interior, and a deteriorated operating system, the
HVAC system no longer functions acceptably. The HVAC system cannot be controlled in the
various spaces created by new uses. This project changes the control of the system from
pneumatic to electric and installs controls which allow occupants to control the temperature
within their space within limits. This project is long overdue and is in purchasing requesting
bids. Recently, the Department of Aeronautics received an additional$4,000,000.00 in funding
available for the fiscal year ending in June. The new funding was authorized by the State
Legislature to allow the Arkansas Airports Commission to use the tax revenue received from the
aviation sales tax. These funds can not be used for any other purpose than to provide grants to
Arkansas airports for airport projects. The projects must be awarded and final payment from the
Department of Aeronautics made by the end of June. The purpose of this item is to approve
application and receipt of a grant to accomplish the project and upon receipt of an acceptable
bid, award of the project.
4500 SOUTH SCHOOL AVENUE,SUITE F•AIRPORT TERMINAL BUILDING•FAYETTEVILLE AR 72701
479.718.7642•479.718.7646 FAX•wvvev.accessfayetteville.org/govemment/aviation
airport economic_development@ci.fayelteville.ar.us
A.7
Arkansas Department of
Aeronautics Grant
Page 3 of 14
DISCUSSION: Currently, airport staff operates the boilers and chiller manually;we turn on
the system when we need heat or air and turn it off when there is no longer a need. Aside from
the inherent energy inefficiency, this operating technique does not meet our tenant's
expectations of reasonable comfort level for their personnel and particularly their customers.
The situation generates ongoing and increasingly insistent complaints from tenants and guests.
The problem was postponed for as long as possible because of budget concerns and other
revenue-generating development priorities.However, the Airport's further neglect of the
problem threatens to alienate our tenants and potentially put future rent revenues at risk. This
new grant funding through the Arkansas Department of Aeronautics allows the Airport
Department the opportunity to complete the project and receive grant revenue to defer most of
the cost.
BUDGET IMPACT: Funds are available in the Airport Fund to match the Grant proceeds.
Total project cost$87,790.00 with 20% or$17,558.00 local match.
Attachments: Staff Review Form
Budget Adjustment
Grant Application
4500 SOUTH SCHOOL AVENUE,SUITE F•AIRPORT TERMINAL BUILDING•FAYETTEVILLE AR 72701
479.718.7642•479.718.7646 FAX•www.accessfayetteville.org/governmentlavia5om
airport_economic_development@ci.fayetteville.ar.us
A.7
Arkansas Department of
Aeronautics Grant
Page 4 of 14
RESOLUTION NO.
A RESOLUTION AUTHORIZING THE FAYETTEVILLE EXECUTIVE
AIRPORT STAFF TO APPLY FOR AND ACCEPT AN 80/20 GRANT IN THE
ESTIMATED AMOUNT OF $87,790.00 FROM THE ARKANSAS
DEPARTMENT OF AERONAUTICS TO FUND THE TERMINAL BUILDING
HVAC REPAIR PROJECT.
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE,ARKANSAS:
Section 1. That the City Council of the City of Fayetteville, Arkansas hereby authorizes
the Fayetteville Executive Airport staff to apply for and accept an 80/20 grant in the estimated
amount of $$87,790.00 from the Arkansas Department of Aeronautics to fund the Terminal
Building HVAC Repair Project.
PASSED and APPROVED this P day of March, 2009.
APPROVED: ATTEST:
By: By:
LIONELD JORDAN,Mayor SONDRA E. SMTPH,City Clerk/Treasurer
A.7
City of Fayetteville,Arkansas Arkansas Department of -
Budget Adjustment Form Aeronautics Grant
Budget Year Department: General Government Date Requested Adjustment Number
2009 Division: Aviation & Economic Development 3/3/2009
Program: Airport Capital Expenditures
Project or Item Added/Increased: Project or Item Deleted/Reduced:
$87,790 in the Building Maintenance account None. To recognize $70,232 in AR Dept of Aeronautics
grant funding.
None. To use$17,558 of the Airport's fund balance.
Justification of this Increase: Justification of this Decrease:
Will provide for repairs and modifications to the Airport The AR Dept. of Aeronautics will provide and 80% cost
Terminal HVAC control system. reimbursement on the project. 20% local match is required
on the project.
Increase Expense Budget(Decrease Revenue Budget)
Account Name Account Number Amount Project Number
Building &grounds maint 5550 3960 5400 00 87,790 08074 1
Decrease Expense Budget(Increase Revenue Budget)
Account Name - Account Number Amount Project Number
State grants 5550 0955 6805 00 70,232 08074 1
Use of fund balance 5550 0955 4999 99 17,558 08074 1
Approval Signatures Budget Office Use Only
Z- 2V Type: A B C `D E
Requeste y Date
nag Date Posted to General Ledger
Initial Date
Department Director Date G Posted to Project Accounting
n Initial Date
Finance&Internal Services Director Date Entered in Category Log _
Initial Date
Mayor Date
A.7
Arkansas Department of
Aeronautics Grant
7
Page 6 of 14
L ayveeV1
A R K A N S A S AVIATION&ECONOMIC DEVELOPMENT
FAYETTEVILLE MUNICIPAL AIRPORT • DRAKE FIELD
February 20, 2009
Mr. John Knight, Director
Arkansas Department of Aeronautics
One Airport Drive, 3rd Floor
Little Rock, Arkansas 72202
RE: GRANT APPLICATION, Terminal RVAC Repair project
Dear Mr. Knight;
Enclosed please find two (2) copies of a grant application to Arkansas Department of
Aeronautics for 80/20% match funding on a project to undertake Terminal Building HVAC
Repairs at Drake Field.
Fayetteville Municipal Airport requests funding of the maximum amount of$70,232 in Arkansas
Department of Aeronautics funding. The City of Fayetteville will match the balance of the
project cost. The total project cost is estimated at $87,790.
Fayetteville Executive Airport respectfully requests your consideration of this grant application,
and to be included on the agenda of the Aeronautics Commission board meeting in March 2009.
Your assistance in this matter is greatly appreciated. Please contact me if you would like further
information, or have any question concerning this application.
6!;
Rdreaux,Direc r
Aconomic velopment
RB:jn
Enclosures:\2\
Grant Application, 2 copies
Engineer's HVAC Assessment,Recommendations and Cost Estimate
4500 SOUTH SCHOOL AVENUE,SUITE F • AIRPORT TERMINAL BUILDING • FAYETTEVILLE AR 72701
479.718.7642 • 479.718.7646 FAX • u .accessfayetteville.org/governmentlaviation
airport—ecoriomic—development@ci.fayetteville.ar.us
A.7
Arkansas Department of
Aeronautics Grant
Page 7 of 14
State Airport Aid Application—Page 1
The City/ of Fayetteville , herein called "Sponsor", hereby makes application to the
Arkansas Department of Aeronautics for State funds pursuant to Act 733 of 1977, for the purpose of
aiding in financing a project for the development of a municipal airport located in the city of
Arkansas, Washington county.
Date of Request: February 20, 2009
Name of Airport: Fayetteville Municipal Airport/Drake Field(FYV)
Name and address of City/County Commission
sponsoring request: Person to Contact about project:
City of Fayetteville Ray M. Boudreaux
113 W Mountain 4500 S School Ave. Ste F
Fayetteville AR 72701 Fayetteville AR 72701
Phone Number: 479-718-7642
Phone Number: Cell Number: 479-601-3520
Fax Number: Fax Number: 479-718-7646
Name and address of Engineering Firm
(if applicable): Contact Person: Wayne Jones
McClelland Consulting Engineers Inc.
PO Box 1229
Fayetteville AR 72702
Phone/Fax Number: 479-443-2377
Describe the work to be accomplished: Assessment and repair of deficiencies of function
and condition of the Terminal Building HVAC system. Repairs to include: replace non-
functioning pneumatic control system with electronic controls, and replace valves, VAV
boxes, air-handler units controllers, dampers, sensors, actuators to facilitate automatic
control system. Additional modifications to ductwork and vents.
State and Local Project Costs: Federal AIP Projects:
Please indicate: AIP Number:
50-50% Match 95-5%Match
X 80-20% Match 90-10%Match
90-10% Match
100%
Total Cost of Project 87,790 Total Cost of Project:
Local Share/Funds 17.558 Federal Share:
Local Share/hi-Kind State Share:
State Share 70,232 Local Share:
]-1-0]
A.7
Arkansas Department of
Aeronautics Grant
Page 8 of 14
State Airport Aid Application— Page 2
Provide the information listed below as it applies to your project:
Funding:
Source of Funds:
Federal Funding: N/A
State Funding: Arkansas Department of Aeronautics
Source of In-Kind Services: N/A
Estimated starting date of project: March 1, 2009
Estimated completion date of project: April 31, 2009
Project will be for: New Airport X Existing Airport
Is land to be leased or purchased? No
Description of land and cost per acre: N/A
Provide the Federal AT Grant Number(if applicable):
State Legislators for your area:
State Senator: Sue Madison
State Representative: Uvalde Lindsey
7.LA7
A.7
Arkansas Department of
- Aeronautics Grant
Page 9 of 14
State Airport Aid Application— Page 3
The sponsor agrees to furnish the Arkansas Department of Aeronautics a copy of the legal instrument
affecting use of the property for an airport. In application for a new landing site or expansion of existing
facility, the FAA Form 7480-1, Notice of Landing Area Proposal, must be approved by the FAA before
review for grant can be made by the State. Applications for hangar construction or renovation funds
must include a signed lease agreement. This agreement must be in compliance with all FAA grant
assurances. The application must be based on bids and include a calculated return on investment.
No land, hangars, or buildings purchased with State Grant funds may be sold or disposed of without
State Aeronautics Commission prior approval. All requests for sale or disposal of property will be
considered on an individual case basis. No hangar (funded by a grant from the Department of
Aeronautics) shall be used for non-aviation purposes without State Aeronautics Commission prior
approval. All requests for non-aviation use will be considered on a case-by-case basis. Failure to
receive prior approval from A.D.A. concerning land and/or building use could result in the commission
requesting grant refund from the Sponsor.
No airport accepting State Grant funding may issue an Exclusive Rights lease.
All applications for navigational aids (such as NDB or ILS) must have FAA site approval before a state
grant can be approved.
All Grant applications involving Federal Airport Improvement Program (AIP) funding must be
accompanied by the approved FAA grant agreement with grant number assigned.
If this project is approved by the Arkansas Department of Aeronautics, and is accepted by the sponsor, it
is agreed that all developments and construction shall meet standard FAA construction practices as
outlined in the specifications of this agreement. Runways, Taxiways, Parking Ramps, etc. shall have a
base and a thickness that will accommodate the weight of aircraft expected to operate at this airport.
All grant applicants (City and/or County) are totally responsible for compliance with all Federal,
State, County, and City laws, Statutes, Ordinances, Rules, Regulations, and Executive Orders
concerning contracts and purchases for which this grant is approved and issued.
It is understood and agreed that should the sponsor fail to start this project within three (3) months of the
Arkansas Department of Aeronautics' date of acceptance, that this grant is null and void. It is also
agreed that this project shall be completed within one year from the date of acceptance of this grant by
the Arkansas Department of Aeronautics. Applications for extension will be entertained if
circumstances beyond the sponsor's control occur.
Funds will be disbursed according to Department procedures and final inspection of completed project
(See payment instruction page). Funds are conttnent upon the Department's biennium appropriation.
IN WITNESS WHEREOF, the sponsor has caused this Application for State Airport Aid to be duly
executed in its name;this 20th day of February 2009
City of Fayetteville
Name of Sponsor
Authorized Signature
Lioneld Jordan,Mayor
- Title
�w�
A.7
Arkansas Department of
Aeronautics Grant
Drake Field Terminal Building Temperature Controls SyNWIleview
Fayetteville, Arkansas November, 2008
INTRODUCTION
This report is offered to the Fayetteville Municipal Airport in response to their recent request for us to
perform a survey of the existing facility temperature controls system located in the terminal building at
Drake Field. The report contains observations of the existing conditions and installation as well as
recommendations for the repair and/or replacement of this system and related equipment.
On November 14, 2008 Ben Dye and Shane Lanning met on site with Mr. Ray Boudreaux to review
the existing conditions, control system and HVAC equipment within the facility.
The following report is a summary of the site visit and review of existing construction drawings for the
original building and subsequent remodels of the building.
EXISTING CONDITIONS
The original terminal building was constructed in 1979. Building additions have occurred since that
time and include new conference rooms, rest rooms, and what is now the Greenland Post Office.
The facility is a single story structure consisting of approximately 27,400 square feet.
The existing HVAC system is a four-pipe chilled/hot water system with outdoor air-cooled chiller,
indoor boilers and four indoor variable air volume (VAV) air handling units. The air handling units
serve individual VAV boxes located above the ceiling throughout the existing building. Each VAV box
contains a hot water coil for reheat.
The building control panels and all HVAC controllers are pneumatic. Control panels for the air
handling units and chiller are all wall mounted in the existing mechanical rooms adjacent to the
controlled units.
None of the pneumatic controllers are in operation at this time. All equipment is being controlled in
the "hand" or manual mode.
OBSERVATION
Deficiencies related to both function and condition were found in all of the HVAC system control
components.
Currently, the boilers, chiller and associated pumps are all controlled manually by maintenance
personnel. This equipment does not operate via a control system. The units are only "on" if the
equipment is placed into operation by airport personnel.
In addition to the pneumatic control system being disabled there are several controllers, control
dampers and motorized valves that are broken or disengaged. It was noted that several mixing
dampers for return/outside air have been disabled at the air handlers.
The air compressor system supplying compressed air to the pneumatic controls was turned "OFF'.
None of the pneumatic control system was in operation during the site visit. Ray mentioned the
compressed air piping contained numerous leaks and that tenants complained of the hissing noise
associated with those leaks. Therefore, airport maintenance personnel have discontinued use of the
air compressor.
1
A.7
Arkansas Department of
Aeronautics Grant
Drake Field Terminal Building Temperature Controls SyNi4i,kkew
Fayetteville, Arkansas November, 2008
All of the existing air handling units are operating in the "hand" (manual control) mode. All of the
supply air fans are "off' and the return air fans are "on". The chilled and hot water control valves are
not being controlled. Currently, if building occupants request heating the associated boiler and
pumps must be manually switched to "on" by maintenance personnel. Likewise, in a request for
cooling the building chiller and associated pumps are switched to "on" by maintenance personnel.
This is the typical control scheme for all building air handling units.
The VAV boxes serving the individual temperature control zones throughout the building are linked to
an associated wall mounted thermostat within the zone. In all areas of the building these thermostats
and boxes do not have control with the pneumatic control system "off'. Again, the building only has
the potential for heating and/or cooling if the pumps, boilers and chiller are manually switched "on".
None of the thermostats can accomplish their intended temperature control function.
An electronic control system has been installed in the Post Office. This is a simple management
system that monitors the four thermostats for four VAV boxes located above the ceiling serving the
Post Office independent of the rest of the building. This control system is not linked to the central
boilers, chiller or pumps. The thermostats in this area can enable the VAV boxes into heating or
cooling modes. However, neither heating nor cooling will occur if the central boiler or chiller is "off".
Electronic thermostats have been installed in the restaurant kitchen. Like the Post Office, these
thermostats can not be satisfied without the central equipment in operation. The thermostats can
request heating and cooling but without interlocking these calls to the plant level equipment no real
conditioning is able to occur.
DISCUSSION & RECOMMENDATIONS
The recent request by the Municipal Airport for inspection and reporting originally included the
pneumatic control system. This control system was individually reviewed as requested but in light of
the entire HVAC system conditions witnessed while performing the original scope of inspections we
strongly recommend the Airport consider a comprehensive remodeling plan. Both from an equipment
standpoint and considering the controls that enable/disable the individual units it is our opinion the
majority of the system is in need of substantial repair/replacement.
The major equipment serving the building is operational. This includes the air handling units, boilers,
pumps, chiller, and all VAV boxes. However, each major item is in need of a new controller, control
dampers and valves.
All of the existing HVAC control system is outdated. Pneumatic control systems have not been
specified in new building installations for a few decades. It will NOT benefit the Airport to repair this
system. It will be increasingly hard to find qualified individuals to maintain this type of system and
repair costs will rise as the system ages further.
The following items represent the scope of items included in our recommendations. Unless otherwise
noted all items listed are recommended for demolition and replacement with new. The itemized items
include contractor's mark-up, general conditions and overhead but do not include sales tax. For
demolition and installation prices these include both electrical and mechanical work. Specific notes
are also given below where further detail is required for special considerations related to individual
units.
2
A.7
Arkansas Department of
Aeronautics Grant
12 Drake Field Terminal Building Temperature Controls Sys'eem Keview
Fayetteville, Arkansas November, 2008
1. Recommend removing the existing pneumatic control system (air compressor, valves, controllers,
actuators, thermostats, etc.) and associated piping throughout the building. Install new HVAC
control system including: touchscreen control panel, software, programmable thermostats,
actuators, dampers, valves, and all associated control cable.
1.1. Demolition: $2,000
1.2. Control Panel & Software: $19,500
1.3. Controllers, Sensors: $9,500
1.4. Dampers, Actuators, Valves: $7,500
1.5. Thermostats: $2,900
1.6. Cable: $2,500
1.7. Installation (Labor): $21,000
1.8. General Conditions: $6,490
1.9. Overhead & Profit: $10,800
1.10.TOTAL: $82,190
1.11. Note: This is an all inclusive price for replacing the entire control system throughout the entire
building. The owner may consider staging the control system retrofit. The following prices
include recommendations for staging the control replacement in order of recommendation.
2. Repair existing pneumatic control system for temporary control of existing equipment. Install new
central control panel and control software.
2.1. Repair: $5,000
2.2. Control Panel & Software: $19,500
2.3. Installation: $5,000
2.4. General Conditions: $2,950
2.5. Overhead & Profit: $3,245
2.6. TOTAL: $35,695
3. Provide new controllers and sensors for boilers, chiller and pumps. Interlock with new HVAC
control system.
3.1. Demolition: $500
3.2. Controllers, Sensors: $7,500
3.3. Cable: $1,500
3.4. Installation: $7,000
3.5. General Conditions: $1,650
3.6. Overhead & Profit: $1,815
3.7. TOTAL: $19,965
3.8. Note: This will allow the boiler and chiller to be under control and operating at all times the
individual VAV boxes with electric thermostat (Post Office) throughout the building call for
heating or cooling. Hot or chilled water will be available to all water coils in the system without
maintenance personnel intervention.
4. Interlock Post Office control panel and thermostats with central control system.
4.1. Cable: $750
4.2. Equip/Materials: $2,500
4.3. Installation: $2,000
4.4. General Conditions: $525
4.5. Overhead & Profit $580
3
A.7
Arkansas Department of
Aeronautics Grant
Page 13 of 14
Drake Field Terminal Building Temperature Controls System Review
Fayetteville, Arkansas November, 2008
4.6. TOTAL: $6,355
5. Remove pneumatic controls from Air Handling Unit AHU-4 (Serving Post Office). Provide new
controller and cabling for connection to new HVAC control System.
5.1. Demolition: $500
5.2. Controller: $2,500
5.3. Dampers, actuators, misc.: $3,500
5.4. Cable: $1,000
5.5. Installation: $1,750
5.6. General Conditions: $925
5.7. Overhead & Profit: $1,025
5.8. TOTAL: $11,200
6. Remove pneumatic controls from Air Handling Unit AHU-1 and associated VAV boxes. Provide
new controller and cabling for connection to new HVAC control System.
6.1. Demolition: $500
6.2. Controller: $2,500
6.3. Dampers, actuators, misc.: $3,500
6.4. Cable: $1,000
6.5. Installation: $1,750
6.6. General Conditions: $925
6.7. Overhead & Profit: $1,025
6.8. TOTAL: $11,200
7. Remove pneumatic controls from Air Handling Unit AHU-2 and associated VAV boxes. Provide
new controller and cabling for connection to new HVAC control System.
7.1. Demolition: $500
7.2. Controller: $2,500
7.3. Dampers, actuators, misc.: $3,500
7.4. Cable: $1,000
7.5. Installation: $1,750
7.6. General Conditions: $925
7.7. Overhead & Profit: $1,025
7.8. TOTAL: $11,200
8. Remove pneumatic controls from Air Handling Unit AHU-3 and associated VAV boxes. Provide
new controller and cabling for connection to new HVAC control System.
8.1. Demolition: $500
8.2. Controller: $2,500
8.3. Dampers, actuators, misc.: $3,500
8.4. Cable: $1,000
8.5. Installation: $1,750
8.6. General Conditions: $925
8.7. Overhead & Profit: $1,025
8.8. TOTAL: $11,200
9. Total for Work (Items 2-8): $107,000
Note: There is a significant price increase for staging the building control systems work. This will be
attributed to the General conditions of the individual projects. Staging and mobilizations costs, project
4
A.7
Arkansas Department of
Aeronautics Grant
stern
of 14
Drake Field Terminal Building Temperature Controls System Review
Fayetteville, Arkansas November, 2008
supervision costs, equipment rental costs and repeat labor costs will all increase as the contractors
start and stop work. Also, construction efficiency will decrease and completion schedules will
increase due to changing contractors and familiarity with the project over several stages. Material
costs will also increase as the project schedule is extended (copper cable prices rise on a weekly
basis due to demand, and are projected to continue to rise for the foreseeable future).
CONCLUSION
The present pneumatic control system throughout the terminal building is obsolete. The current
operating conditions in the building lead to inefficient operation and tenant discomfort. The entire
system should be replaced as the operating budget allows.
In summary we offer the above replacement recommendations to address the already failed control
system. We urge the Municipal Airport to consider a complete HVAC control remodel for this facility
in light of the conditions discovered throughout the building. If comprehensive replacement cannot be
immediately undertaken by the Airport we recommend that minimally a budget be established that
allows for these replacements to occur within the next two years. We are available at your
convenience to answer any questions or to review any further items. Should the Airport decide to
move forward with any of the replacements mentioned in this report we are available to begin work on
construction documents as soon as needed.
END OF REPORT
5
City of Fayetteville Staff Review Form A.8
"Fayetteville Forward"Summit
Page 1 of 10
City Council Agenda Items
and
Contracts, Leases or Agreements
3/3/2009
City Council Meeting Date
Agenda Items Only
Don Marr Administration
Submitted By Division Department
Action Required:
Approve a budget adjustment and resolution appropriating $38,500 to fund an Economic Development"Fayetteville
Forward"Summit.Also authorize Mayor Jordan to execute a letter of agreement with the University of Arkdo-sas Sam
M. Walton College of Business Center for Management and Executive Education to provide services related xo the
summit. \
Economic Development
Cost of this request Category!Project Budget Program Category/Project Name
1010 6600 5315 00 - $ -
Account Number Funds Used to Date Program/Project Category Name
08050-0901 $ - General
Project Number Remaining Balance Fund Name
Budgeted Item = Budget Adjustment Attached xXXX
Don Marr 2/13/2009 Previous Ordinance or Resolution#
4;E Director Date
Original Contract Date:
I
-
,.�i I _,�, 2-13�U Q Original Contract Number:
C�ty-Attorney Date
�� do _ IoL.�h-� 2.-11-09
Fin nce and Internal Services Director Date Received in Ci ENRED
Clerk's Office
u� 1-13 i z
Cef of Staff Date 00
�- Received in TEN d
JTDt
Mayor's Office
i
Mayor
Comments:
Revised January 15,2009
A.8
"Fayetteville Forward"Summit
Page 2 of 10
RESOLUTION NO.
A RESOLUTION TO APPROVE A BUDGET ADJUSTMENT
OF $38,500.00 TO FUND AN ECONOMIC DEVELOPMENT
"FAYETTEVILLE FORWARD" SUMMIT AND TO APPROVE A
LETTER AGREEMENT WITH THE UNIVERSITY OF ARKANSAS
SAM M. WALTON COLLEGE OF BUSINESS TO FACILITATE
THE "FAYETTEVILLE FORWARD" SUMMIT FOR $17,500.00
NOW, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas, hereby approves a
budget adjustment of $38,500.00 to fund an economic development "Fayetteville Forward"
summit and to approve a letter agreement with the University of Arkansas Sam M. Walton
College of Business to facilitate the "Fayetteville Forward" summit for$17,500.00.
PASSED and APPROVED this 17`h day of February, 2009.
APPROVED: ATTEST:
By: By:
LIONELD JORDAN, Mayor SONDRA E. SMITH, City Clerk/Treasurer
A.8
"Fayetteville Forward"Summit
Page 3 of 10
Taye I
ARKANSAS
To: City Council
Thru: Mayor Lioneld Jordan.,�/,�
From: Don Marr
Date: February 13, 2009
RE: Approving a budget adjustment in the amount of $38,500.00 to fund an Economic
Development "Fayetteville Forward" Summit and a Letter of Agreement with the University of
Arkansas Sam M. Walton College of Business Center for Management and Executive Education.
Background
The City Council authorized a Letter of Agreement with the University of Arkansas Technology
Development Foundation (UATDF) for a$75,000 cost-share in the preparation of Phase One of
an Economic Development Strategic Plan on August 19, 2008. This request is to allow a budget
adjustment to fund the next recommended step - a full citizen input and vetting of the prior study
for development of an action plan.
During the August 19th meeting there was discussion about the importance of using local
knowledge, resources and city staff to coordinate such projects, instead of bringing in outside
consultants. Additionally, Mayor Jordan promised during his campaign for Mayor that he would
work to establish a detailed economic development plan within the 1st quarter of his term, and
the final recommendation forwarded by the Economic Development Sub-Committee of the
Mayor's Transition Team recommended that Mayor Jordan hold an economic development
summit in order to build upon the Eva Klein report and to gauge the public's reaction to the
recommendations contained in that report. Since that time, Governor Mike Beebe and the
Arkansas Economic Development Commission have released the state's Strategic Plan for
Economic Development, which has as one of its principles meeting the special needs and taking
advantage of the extraordinary assets of various areas of the state. It will be to our advantage to
have our own economic development strategy and community vision that draws on these
documents.
With the above ideas in mind, the City is coordinating a multi-day economic development
summit called"Fayetteville Forward."The process being used for the summit- called
Appreciative Inquiry- was recommended by Mayor Jordan's Transition Team because this
process results in actions to be taken and implementation stens outlined by the end of the
summit- not to be developed months later- and this process has been used at the University of
Arkansas for various industries and governmental entities.
A.8
"Fayetteville Forward"Summit
Page 4 of 10
Discussion
The Fayetteville Forward summit is about more than economic development. It is an open,
inclusive, participatory event that elicits the best ideas and heartfelt desires for the community,
building on existing work, and connecting these efforts to create a compelling vision for the
fixture of our community. The result of this summit will lay the foundation for economic
development - moving the City of Fayetteville Forward for a sustainable future.
What makes Fayetteville Forward different from other participatory events?
The Fayetteville Forward(FF) summit does not seek to reinvent the wheel or duplicate previous
work. Instead, the FF summit seeks to build on and connect previous work including City Plan
2025, the Eva Klein study, UACDC Light Rail study, Governor Beebe's Strategic Plan for
Economic Development, and others. It will be open to every resident of our community.
Participants in the summit will create action steps through collaborative exercises so that
implementation of an economic development plan can begin immediately. The end product
will be a detailed economic development plan and time line which can be utilized through
2012.
A professional facilitator with experience in the recommended process leads the Mayor to
consider the Letter of Agreement with the University of Arkansas Sam M. Walton College of
Business Center for Management and Executive Education as a continuation of partnership
efforts with the University.
City staff will coordinate the summit, including all logistics and publicity, and will continue to
work in partnership with the University of Arkansas in designing the summit agenda and related
activities. The cost for internal project management will be a less than if outside consultants were
hired to manage the project.
A budget adjustment(Exhibit A), the Letter of Agreement with the University of Arkansas Sam
M. Walton College of Business Center for Management and Executive Education (Exhibit B), a
Fayetteville Forward Summit overview (Exhibit C), and proposed budget (Exhibit D) are
attached for your review.
Recommendation
Approve a budget adjustment in the amount of$38,500.00 ($35,000.00 with a $3,500.00
contingency)to fund an Economic Development"Fayetteville Forward" Summit and authorize
the Mayor to execute a Letter of Agreement with the University of Arkansas Sam M. Walton
College of Business Center for Management and Executive Education for summit related
services.
City of Fayetteville,Arkansas A 8
Budget Adjustment Form "Fayetteville Forward"Summit
Budget Year Department: General Government Date Requested Adlusment umber
Division: Miscellaneous
2009 2/13/2009
Program: Miscellaneous
Project or Item Added/Increased: Project or Item Deleted/Reduced:
$38,500 in the Economic Development Funds capital $38,500 from the Designated Unreserved Fund Balance
project. account earmarked for Economic Development(Wilson
Springs).
Justification of this Increase: Justification of this Decrease:
The funding is for the development of a Economic Currently the Economic Development Fund has
Development forum. $1,072,790.66.
Increase Budget
Account Name Account Number Amount Project Number
Contract Services 1010 6600 5315 00 38,500 08050 0901
Decrease Budget
Account Name Account Number Amount Project Number
Use Of Designated Fnd Bal 1010 0001 4999 98 38,500 08050 0901
Approval Signatures Budget&Research Use Only
Type: A B C E
R e ted By Date
'3 -01 General Ledger Date
udget Director Date
f,-(�j 01 Approval Date
e .anent irector ((�� Date Initial Date
t Q a L, 2- n -01) Posted to General Ledger
Financ irector Date Initial Date
c - Posted to Project Accounting
or ate Initial Date
A.8
"Fayetteville Forward"Summit
Page 6 of 10
CC Agenda Request Exhibit D 02/13/2009
449,yett,e,llili
0aw w!y
Proposed Budget-February 13,2009
Item $Amount NOTES
Summit Facilitation&Event Materials 17,500 Facilitator Agreement w/UA CMED
Room Rental
UACEd 2,200 Friday 413&Saturday 4/4
Town Center 1,500 Tuesday 3/31 &Thursday 4/2
Summit-Lunch 5,000 Friday 4/3&Saturday 4/4
Summit-Breakfast&Snacks 2,500 beverages&snacks for daily events
Evening Social-Apr 3(Friday) 3,000 at FPL - hors d'oeuvre&beverages
Evening Discover/Dream Phase-Mar 31 1,000 Tuesday
Evening Discover/Dream Phase-Apr 2 1,000 Thursday
Advertising
Utility Bill Inserts 3,750
PSA provided to other stations 50 for disc& tapes provided to other stations
Flyers/Postcards/Handouts 1,000
Total 38,500
In-House Items
Project Planning&Coordination
Publicity&Advertising Design Work
Event Website Design&Maintainence
Public Service Announcement Production
Event Taping
lMcauade
2/13/09
A.8
"Fayetteville Forward"Summit
CC Agenda Request Exhibit C Page 7 of 1002/13/2009
ette &
�t
The Fayetteville Forward summit is about more than economic development.It is an open,inclusive,
participatory event that elicits the best ideas and heartfelt desires for the community, building on
existing work,and connecting these efforts to create a compelling vision for the future of our com-
munity.The result of this summit will lay the foundation for economic development-moving the City
of Fayetteville Forward for a sustainable future.
What makes Fayetteville Forward different from other participatory events?
The Fayetteville Forward (FF)summit does not seek to reinvent the wheel or duplicate previous work.
Instead,the FF summit seeks to build on and connect previous work including City Plan 2025,the Eva
Klein study, UACDC Light Rail study, and others. Participants in the summit will create action steps
through collaborative exercises so that implementation can begin immediately. The end product
will be a detailed economic development plan and time line through 2012.
How will we get from here to there...and beyond?
,Through a two phase process - Phase 1 - Discover and Dream,and Phase 2 - Design and Deploy.
Discover: A community must understand what makes it strong if it is to participate effectively in
decisions that affect local livelihoods.The Discover phase seeks to generate stories,to enrich the im-
ages and inner dialogue among stakeholders,and to bring the positive core more fully into focus.
The results of Discovery include:
• The formation of new relationships and alliances, that bridge across traditional barriers.
• City-wide sharing and learning from stories of best practices, innovations and exemplary actions.
• Greatly enhanced city knowledge and collective wisdom.
Dream: The Dream phase is an energizing exploration of "what might be" - a time for people to
explore their hopes and dreams for their community. It is a time for groups of people to engage in
thinking big,thinking out of the box, and thinking beyond the limitations of the past.
The intent of the Dream phase is to identify and spread generative, affirmative, and hopeful images
of the future. Collaborative discussions of stakeholders explore:
• Creative images of the organization's most positive potentials.
• Innovative strategic visions.
• An elevated sense of purpose.
Design: With a positive vision in place and a recognition of the strengths the community can bring
to bear to achieve that vision and make it a reality, it is time to begin the design phase. What must
the community do to achieve the vision? Are there initiatives that need to be launched? Are there
priorities that emerge in terms of funding? Is the infrastructure in place? What needs to be cre-
ated?
Deploy: In this phase,goals and time lines are attached to the vision and the design. Who will be
responsible for specific action steps.This is where the rubber meets the road so to speak. What are
the priorities of the community? What are the metrics for success?
What can we expect to achieve at the Fayetteville Forward Summit?
• A compelling vision. • Alignment of key stakeholders around the vision.
• A set of initiatives designed to support the vision. • Action items.