HomeMy WebLinkAbout2007-09-10 - Agendas - FinalPark & Recreation Staff Connie Edmonston, Director David Wright, Recreation Superintendent Jeff Coles, Maintenance Superintendent Alison Jumper, Park Planner Carole Jones, Park Planner Melanie Thomas, Senior Secretary FAYETTEVILLE PARKS & RECREATION Parks & Recreation Advisors Board Wade Colwell, Chairman Jay Davidson, Vice Chairman Valerie Biendara Jon Bitter Milton Burke Bob Davis Steve Hatfield Craig Mauritson Parks and Recreation Advisory Board Meeting September 10, 2007 at 5:30 p.m. City Administration Building Room 326 113 West Mountain Street Fayetteville, AR AGENDA: 1. Approval of August 6th, 2007 PRAB Meeting Minutes PRAB Motion: 2. Scout Project Policy Review: Connie Edmonston, Parks & Recreation Director 3. Eagle Scout Project: Tommy Crosby — Lake Sequoyah Signage 4. Eagle Scout Project: Michael Brown — Lake Sequoyah Trail Footbridge 5. Park Land Dedication Development Name: Engineer: Owner: Location: Park District: Units: Total Acres: Land Dedication Requirement: Money in Lieu Requirement Existing Parks: Developer's Request: Staff Recommendation: Developer's Comments: Justification: PRAB Motion: Alison Jumper, Park Planner The Summit Appian Center for Design Nock -Broyles Land Development South of 6th street, east of Razorback Rd. SW 13 single family units, 282 multi -family units 19.18 acres 5.1 acres $204,240 Aspen Ridge park land, Tsa-La-Gi trail Money in lieu Money in lieu Site constraints such as the large power line easement and topography restrict the possibility for public park land. The developer is providing approximately 5 acres of P.O.A. green space as well as trails and a pool area. 6. Park Land Dedication Development Name: Engineer: Owner: Location: Park District: Units: Total Acres: Land Dedication Requirement: Money in Lieu Requirement Existing Parks: Developer's Request: Staff Recommendation: Developer's Comments: Justification: PRAB Motion: 7. Park Land Dedication Development Name: Engineer: Owner: Location: Park District: Units: Total Acres: Land Dedication Requirement: Money in Lieu Requirement Existing Parks: Developer's Request: Staff Recommendation: Developer's Comments: Justification: PRAB Motion: Alison Jumper, Park Planner Leverett Commons II H2 Engineering Hometown Development East of Leverett, north of North St. NW 7 multi -family units 0.51 acres 0.12 acres $4,760 Scull Creek trail 0.14 acres Money in lieu This project is adjacent to Scull Creek Trail and will be a continuation of the trail. The trail corridor will be included in the tree preservation area for the project. Carole Jones, Park Planner Midtown Cottages H2 Engineering, Inc. Mathias Shopping Centers, Inc. North of Mission Blvd., west of Box Avenue NE 5 single family units 1.46 acres 0.12 acres $4,800 Braden Park, Rocky Branch Park, Gulley Park Money in lieu Money in lieu The relatively small size and proximity to other parks are the two primary reasons for the request of money in lieu of land. 8. Red Oak Park Update: Carole Jones, Park Planner A public meeting was held on Tuesday, August 14`" at 5:30 pm at the Red Oak Park pavilion on New Bridge Road in the Bridgeport Subdivision to update the surrounding neighborhoods on the Red Oak Park Streambank Improvement Project. Approximately 31 citizens attended. 2 The proposed design by Mr. Dave Evans of the Arkansas Game and Fish Commission Stream Team was presented to the City Council for approval on Thursday, August 23. The council tabled the item until a revised design that involved less tree removal could be considered. Carole Jones, Park Planner, met with Mr. Evans and the plan was revised. Mr. Evans will present the revised plan to the City Council at the Agenda Session on September 25. 9. Regional Park Update: Connie Edmonston, Parks & Recreation Director 10. Budget 2008 Proposal: Park & Recreation Staff PRAB Motion: 11. Other Business: Walker Park Neighborhood Master Plan 12. Adjournment Upcoming City Council Items: September 25: City Council Agenda Session to review revised design of the streambank improvements by Arkansas Game & Fish Commission Stream Team at Red Oak Park. Attachments: PRAB Meeting Minutes: August 6th, 2007 Eagle Scout Information Park Land Dedication Maps and Letters (3) 2008 Budget Proposal Park Land Dedication Ordinance Fund Monthly Report CIP Report HMR Monthly Report 3 FAYETTEVILLE PARKS AND RECREATION ADVISORY BOARD Meeting Minutes August 6, 2007 Opening: The regular meeting of the Parks and Recreation Advisory Board was called to order by Chairman Wade Colwell at 5:35 P.M. on August 6, 2007 in Room 326 of the City Administration Building located at 113 West Mountain Street, Fayetteville, Arkansas. Present: Parks and Recreation Advisory Board members Colwell, Biendara, Hatfield, Burke, and Davidson were present; Davis, Mauritson, and Bitler were absent. Park staff Edmonston, Coles, Wright, Jumper, Jones, and Thomas and audience were in attendance. 1. Approval of July 9th, 2007 PRAB Meeting Minutes PRAB Motion: Davidson moved to approve as written. Biendara seconded the motion. Motion passed by voice vote of five approvals. 2. Park Land Dedication Alison Development Name: Engineer: Owner: Location: Park District: Units: Total Acres: Land Dedication Requirement: Money in Lieu Requirement Existing Parks: Developer's Request: Staff Recommendation: Developer's Comments: Justification: Jumper, Park Planner Lierly Lane Phase II H2 Engineering Blind Squirrel LLC South of Weir Rd., east of Hugh Mount NW 15 single family units 4.22 acres 0.36 acres $14,400 Clabber Creek Trail Corridor and park land Money in lieu Money in lieu The acreage requirement for this development is not adequate for a neighborhood park. Surrounding land is already developed and no potential for expansion exists. Additionally, Clabber Creek Trail and park land is within the half mile service area. There was no discussion. PRAB Motion: Burke moved to accept staff recommendation. Biendara seconded it. The motion passed 5-0-0 by voice vote. 3. Eagle Park Master Plan: Alison Jumper, Park Planner Parks & Recreation Staff Recommendation: Approval of the Eagle Park Master Plan and to apply for AR Parks and Recreation Outdoor Recreation 50/50 Matching Grant Funding for the development of Eagle Park in 2008. Colwell asked if the gas line is a possible easement for a trail. He also commented that the wiffleball was a good idea. Edmonston said that when Staff made the initial visit to Eagle Park, the neighborhood had an area mowed. The Parks staff thought it was mowed for their meeting. It was actually mowed for the wiffleball games the neighborhood had. About 25 people attended the meeting. Biendara commented that several people have told her that they would like to see the trees concentrated around the playground. Jumper commented that the benches will incorporated into the play area. Colwell asked if we could possibly get matching grants. Wright replied that we have a good chance of getting a grant. Fayetteville Parks and Recreation has a good track record with Arkansas State Parks. Most of the parks grants we have applied for- such as Sweetbriar Park, Davis Park, and Braden Park, we have gotten. PRAB Motion: Colwell moved to approve the park, and also to approve the request for the grant. Burke seconded it. The motion passed 5-0-0 by voice vote. 4. Red Oak Park Update: Carole Jones, Park Planner A public meeting will be held on Tuesday, August 14`h at 5:30 pm at the Red Oak Park pavilion on New Bridge Road in the Bridgeport Subdivision to update the surrounding neighborhoods on the Red Oak Park Streambank Improvement Project. Jones explained that there is a big drainage problem at the park. The park has approximately 1400 residents within a half mile of the park, so the public meeting may be full. Fayetteville Parks and Recreation has received a $10,000 matching grant for the downstream portion of the park. We will use part of that money to plant trees. A tour of the park is planned for the City Council on August 20, 2007. We have two preliminary designs for the park, one for each end. There is a safety issue with the erosion on the bank. Davidson asked if there were any concerns from the neighborhood. Biendara said people would just like something to be done. Davidson said he would like to see the park after a big rain. Jones commented that the stream bed is dry, but during a rain, it is raging. Colwell said that he's surprised that Gulley Park hasn't done the same thing. 5. CIP Presentation: Park & Recreation Staff The Five Year Capital Improvement Plan (CIP) for Parks and Recreation is developed every other year. Parks and Recreation Staff is proposing the attached CIP 2008-2012 for your consideration and approval. Parks & Recreation Staff Recommendation: Approval of the CIP for 2008- 2012 Edmonston gave a basic presentation of the CIP. Jumper, Jones, and Coles spoke about specific projects listed on the attachment. Hatfield asked what the acreage cutoff was for neighborhood parks. Edmonston said twenty acres. Hatfield queried on how all the new projects will affect maintenance of the current parks. Edmonston responded that several existing parks are getting facelifts, such as Finger Park. Hatfield asked about Bryce Davis Park. He said since it was just accepted, why is it a project so quickly. Edmonston replied that it was because Bryce Davis will serve so many people. Burke said he didn't understand the "unfunded" column. Jumper replied that it was like a wish list for Parks and Recreation. Colwell wanted to know why $50,000 is set aside for the Dog Park. Edmonston said that a lot of people want a Dog Park, but no one wants it in "their back yard". Biendara asked if Lake Fayetteville would be a good place. Jumper said that that area had been looked at, and the community didn't want it in that location. Davidson said that if the Dog Park was moved outside the City limits, it would not be a convenient location for people. Colwell said he was noticing that the tree planting funds were decreasing. When do we expect the tree farm to come on? Coles said it will be sometime before the tree farm will be able to supplement. Colwell asked if anyone had anything else to say. Edmonston asked if there were any changes anyone would like to see. Colwell said that, as always, Parks and Recreation does a great job. PRAB Motion: Burke motioned to accept the 2008-2012 CIP. Colwell seconded it. Motion passed by voice vote 5-0-0. 6. Regional Park Update: Connie Edmonston, Parks & Recreation Director Southpass Consultants are working with City engineers. They are meeting monthly. There will possibly be a fire department located there. In the next sixty to ninety days the City will get the deed. Everything is moving along rapidly. ADDENDUM TO AGENDA: 7. Park Land Dedication Development Name: Engineer: Owner: Location: Park District: Units: Total Acres: Land Dedication Requirement: Money in Lieu Requirement Existing Parks: Developer's Request: Staff Recommendation: Developer's Comments: History: Alison Jumper, Park Planner Oakbrooke 3 PZD Paradigm Development West of Rupple Rd., north of Hwy 16 W NW 18 single family units, 84 multi -family units 8.8 acres see history $74,400 Red Oak Park, future park land expansion adjacent to Bryce Davis Park Money in lieu Money in lieu Oakbrooke Subdivision was presented to PRAB on March 7`h, 2005. PRAB recommended money in lieu for the 78 single family homes being proposed. Due to the significant increase in units, the project was presented to PRAB again on April 4th, 2005. PRAB again recommended accepting money in lieu for 102 single family units for phases I and II. A preliminary plat for phases I and II has been approved with 109 units. Phase I includes 68 single family units. Phase II consists of 41 single family units, one of which is existing. Oakbrooke Phase III proposes 102 units, approximately 18 will be single family, the remaining 84 will be multi -family. Fee Calculation: 18 single family x $960 = $17,280 84 multi -family x $680 = $57 120 Justification: $74,400 -$14,430 (26 SF units ($555) -Ph.II) $59,970 Phase II and III $37,740 Phase I (68 x $555) $97,710 total Red Oak Park and the future expansion of Bryce Davis Park are both within a''/2 mile service area of this project and will serve the recreational needs of the residents. Additionally, the developer is proposing a common green space to be owned and maintained by the P.O.A. in this development. Davidson asked about the acreage on the green space. Hoskins explained that on the map, the common green are garden homes. Everything around the neighborhood stays green. The whole block is the common green. There are about thirty homes between the common green. Colwell asked if there were any questions. PRAB Motion: Hatfield motioned to accept the staff recommendation of money in lieu. Davidson seconded it. The motion was approved 5-0-0 by voice vote. 7. Adjournment. Meeting was adjourned at 6:50 P.M. Minutes prepared by Melanie Thomas. The Fayetteville City Parks Commission is trying to promote Lake Sequoyah asan alternative to the overused Lake Fayetteville, but the trails system at Lake Sequoyah lacks clea rmarkings. The current markersconsist of pink plastic ribbon, which iseasily removed and deer have been known to eat, and paint blazes, which are hard to maintain. A freestanding marker system seemsappropriate. There will be a meeting with the ParksBoard to discusspossible guidelines, materials, templatesforcustom done signs, and ideal locations. After the meeting, a team of volunteerswill Hike the trails to find spotsfitting those of"ideal locations" for signs, placeswhere the trail isdangerous, "disappears" into a field, and spotswhere the trail iscausing erosion problems. Once everything iscompleted the sources, templates, leftover materials, and contactswill be left with the city. The parkscommission will receive a booklet of ideasfor guidelinesforstandard markers, any left over materials, and all the contacts, resources, and templates used in the project. Some examplesof guidelinesthat might be proposed are that the signsbe universal- people with limited English skillscan understand them, the signs should last 3-5 years, etc. The trail system will have some of the mod dangerousspotson the trails, the worst spotswhere they disappear, and spotswhere the trail isan erosion hazard. Having good markersat these spotswill improve the friendlinessof the trails, and thushelp the commission in itsgoal of drawing away use from Lake Fayetteville. The fact that the markerswill be free-standing will help the environment since no treeswill be harmed by having nailsin them. Pre plan/ research Identify possible signs and materials Fundraising Obtain and assemble samples Create draft guidelines for signs Examples Easy to understand Obvious warning signs Not able to be eaten by animals Lifespan of signs Meet with the parks commission Review outline of project Show illustrations and samples Present draft guidelines Address suggestions and objections Pre -installation Inventory existing trails Identify spots most in need of markers Erosion hazards Dangerous spots Places where the trail "disappears" into a field Trail splits Calculate amount of material required 20-40 signs Raise funds for materials Obtain materials and pre -made signs Deploy demonstrative signs Create and assemble Compiling Putting together the list of vendors, resources, and templates to give to the city Post- project Evaluate signage with commission Use of volunteers- 153 volunteer hours Pre plan/research- 16 volunteer hours, 4 personal hours Identify possible signs and materials- 3 volunteer hours Set up volunteers to find potential signs and materials Obtain and design sample signs- 10 volunteer hours Get volunteers from the CAD students and advertising and design students Fundraising -2 volunteer hours 2 personal hours Calling to ask for samples for the meeting Create draft outline of guidelines for signs- 2 personal hours 1 volunteer hour Consult and proofread Find core volunteers Meet with the parks commission- 7 volunteer hours, 2 personal hours Practice session -2 volunteer hours 1 personal hour Meet with core volunteers and discuss suggestions and objections of board- 5 volunteer hours 1 personal hour Pre -installation- 45 volunteer hours Inventory existing trails -20 volunteer hours Three teams consisting of four volunteers will hike the trails looking for spots that need signs the most ;narking down these spots with catneras and notebooks Calculate amount of materials required- 2 volunteer hours Discuss with volunteers from the design stage for how much material will be necessary Raise funds for materials- 10 volunteer hours Ask for donations of material and/or discounts Ask for monetary donations Obtain materials and pre -made signs Create and assemble- 15 volunteer hours Have volunteers from the CAD program create custom signs Assemble the signs Deploy demonstrative signs -75 volunteer hours Installation- 75 hours Teams of 4-6 volunteers will install signs on the trail Documenting time taken to install Compiling- 5 volunteer hours A team of volunteers will assist in putting together the sample, templates, contacts, resources, draft guidelines, and other helpful information Eagle Scout Leadership Service Project Workbook William Michael Brown Scout's name 1322 Harold, Fayetteville, Arkansas 72703 Address 479-4427670... Telephone No. T. 116 Unit No. Razorback District .... Westark Local council Eric Heil Unit leader's name 2310 Blue Mesa Dr Address 479-444-0090 .......... .....„....... .......... .............. Telephone No. Unit advancement committee person's name Address Telephone No. PROJECT DESCRIPTION Describe the project you plan to do. Walking/Cycling bridge over runnoff on Lake Sequoyah Trail. What group will benefit from the project? Community of Northwest Arkansas Name of religious institution school, or community Telephone No. Fayetteville Arkansas Street address City State Zip code My project will be of benefit to the group because: It will provide a way, for local residents to access the,end of the,trai1 by crossing over the runoff rather than wallcing around it. This concept was discussed with my unit leader on 8/6/07 Date The project concept was discussed with the following representative of the group that will benefit from the project. Connie Edmonston 9/10/07 Representative's name Date of meeting Director of Parks and Recreation 479-444-3473 Representative's title Phone No. PROJECT DETAILS ...::::.. Plan your work by describing the present condition, the method, materials to be used, project helpers, and a bine schedule for carrying out the project. Describe any safety hazards you might face, and explain how you will ensure the safety of those carrying out the project. If appropriate, include photographs of the area before you begin your project. Providing before - and -after photographs of your project area can give a clear example of your effort. :.::.. As of now, there is a creek with 2ft banks which creates a hazzard for walkers to get to the end of the trail. We will use telephone poles, rebar, 2x6's, and screws to complete the project. The only hazard in the way is a small tree which will be cut down when scouts are not present. Project is expected to start in October, and end no more than two weeks after its started. "BEFORE" PHOTOGRAPHS See Attachment Approval Signatures for Project Plan Project plans were reviewed and approved by Religious institution, school, or community representative Date Scoutmaster/Coach/Advisor Unit committee member Date Council or district advancement committee member Date IMPORTANT NOTE: You may proceed with your leadership service project mpleted all the above mentioned planning details Shared the project plans with the appropriate persons Obtained approval from the appropriatepersons only hen you have NNt 2• at Y icy 1! 2x6 ! ,�F2x:L v4jkve✓ P411 $ e 9 v fdw./lo. JSS pko ed s N 1' ACD PLANNING LANDSCAPE ARCHITECTURE URBAN DESIGN ENGINEERING APPIAN CENTRE FOR DESIGN July 24, 2006 Alison Jumper City of Fayetteville, Parks and Recreation 113 W. Mountain Street Fayetteville, Arkansas 72701 RE: The City of Fayetteville Park Submittal Alison, This letter is concerning the city of Fayetteville park land requirements for The Summit. The Summit is a proposed residential development of approximately 19.18 acres located along south of 6th Street at the end of Paris Ave. The current conceptual plan has plans for 54 townhouses, 13 single family units, and 228 Condominiums for a total of 295 residential units, as well as plans for a Church. At this time the owner proposes money in lieu of park land dedication for the entire development. Attached is a conceptual plan for your review. providing no less than 5.4 acres of greenspace paths as well as a 8,800 sq ft pool area, which (approx.) pool, and a covered sitting area with maintained by the developments POA. The plan shows that the development will be with over 4,000 linear feet of walking/jogging will have a 1225 sq ft pool house, a 60' x 28' an outdoor fireplace, all of which will be If you need any more information please feel free to call me anytime on my cell # 283 9721 Thank you, J P mes Gibson, RLA oject Manger ppian Centre for Design, Inc. 217 E. Dickson St., Suite 104 Fayetteville, AR 72701 Phone: 283-9721 Fax: 445-6050 Steve Aust South Pass Development LLC. One East Center Street Suite 301 Fayetteville, AR 72704 O 3 m 3 ✓ m 1111111111111111 I11111111llll III 10' }iLULUn5 OW- _®_1 N .mozl4 t9 3 R (� fl o 3 i9 Q u o 0 ® 0 o 9 r n 13 F 0 m F 0 9 N - fl m m 6 D W >0 0 1 jl jl IIjI is I '11 11 I 11 I hu ii !iIl II111111111 11 111 I l ';l1IIrill III II I!II II ;''IiIII li"�jlillI' l I I 1 I I'111'IIIi 1I 1 1 1 I II II'1'III 'lI11I II I I 11; I III II III Ij 111 Ill HI, 111°I I'lul !Ii 1. 1 1' 11 i!I I II ICI 111 II III !l. 11 li I I �, IIIIIIII�II� Y' IIII1 1911.. 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August 22, 2007 City of Fayetteville Parks and Recreation Department Fayetteville, AR ATTN: PARKS STAFF RE: LEVERETT COMMONS II Dear Staff, This letter is to inform you that our client, Home Town Development, LLC, would like to pay money in lieu of land in accordance with the current fee schedule of $680 per unit as it pertains to the large scale development to be called Leverett Commons II. No neighbors have been contacted regarding this development. The project consists of 7, 3 bedroom units and the associated parking. The money in lieu requirement for this development will be $4760. Thank you for your consideration in this matter. Sincerely, Thomas A. Hennelly, P.E. President 2758 Millennium Drive Suite 1 Fayetteville, Arkansas 72703 Phone: 479.582.4234 Fax: 479.582.9254 0 1111111111111111 IMMeMafltr-n-wal _®_1 N lD O X LNQ 3 fl3In R Q o uF 12 o 0 ® Q 9 r 6-0r mF®n $< N - 9 6 D W D0 0 O wall! 111111”. 11 I ' ail M1121trainn 'FRAM ma matt i liars- ma - mile �' ��e,3a�"�J ri.acts.ailr III 7lr 111111 ' II11 1 I'I gm On �II 1 amp, ,uVim,1Il 1.f „„ 1 1 I„ „ liIIi. �iC rat 1,1 ii i pi 1 III 1.1p hp 1 rrIS��p uiI in u IIII i 1 II I I iii 1 I ; I • I tI il�lII?i lo 11 �1II : I iL1 1I�IIII1I 11 III .,, nli pli h I' u nu 111 111 , it 111 I!I NH I HI hi P:\LAND PROJECTS 2007\07-042\DWG \0]-042.ow0. ODEL PAULA ENGINEERING, INC. September 5, 2007 City of Fayetteville Parks Board RE: MIDTOWN COTTAGES Dear Members of the Board: Please accept this correspondence as an official request to pay money in lieu of land dedication to the City of Fayetteville Parks Department as it relates to the proposed residential development, Midtown Cottages. The proposed development is located along Box Ave in east Fayetteville. The property consists of approximately 1.46 acres which is being proposed to be split into two duplex lots and one single family residential lot. The proposed project will consist of 5 total units. The relatively small size and proximity to other parks are the two primary reasons for the request of money in lieu of land. At the current rate of $960 per lot, the contribution to the parks fund would be $4800. Thank you for your consideration in this matter. If you have any questions regarding this project please call me at 582-4234. Respectfully, Thomas A. Hennelly, P.E. President 2758 Millennium Drive Suite 1 Fayetteville, Arkansas 72703 Phone: 479.582.4234 Fax: 479.582.9254 O O O O O O O sa5DT1o3 umo}pi A ullll 1111111 IIIIIIIII' ®_I 017 Kz0mc. ' 0 0 N --• `03 v 3 9 Q o p c L0 r te r: 0 0'< 0 2 U 0 r 0 o r 0 D (/) o 0 0 D >3 0 0 0 OVERCREST rr r GLENBROOK PLACE POIN STARR 1.d. a IAB.. OH x ,N z s 0 N0 x c z c0i zz z z z z 0> HARTFORD DRIVE BARRINGTON DRIVE II III VIII DR 9 BRIGHAM ''I lil BUCKLEY DRIVE ��i I y FOX HUN # "'"1111 IL a / , HENSON FARM