HomeMy WebLinkAbout2015-12-07 - Agendas - FinalCITY OF
Wige le
Y ARKANSAS
Parks and Recreation Advisory Board Meeting
December 7th, 2015 at 5:30 p.m.
City Administration Building Room 326
113 West Mountain Street
Fayetteville, AR
Members: Richie Lamb, David Priest, Wade Colwell, Terry Lawson, Chuck
Maxwell, Kyle McHan, Phillip McKnight, David Proffitt, Phillip Watson
City Staff: Connie Edmonston, Director; Byron Humphry, Maintenance
Superintendent; Alison Jumper, Park Planning Superintendent; Alan Spann,
Recreation Superintendent; Chanel Pennington, Operations Assistant
AGENDA
AGENDA for 5:30 pm.:
1. Call to Order
2. Roll Call
3. Approval of November 2nd, 2015 PRAB Meeting Minutes
PRAB Motion:
4. Presentation - Rowing Club of Northwest Arkansas: Alan Spann, Recreation
Superintendent
Meredith Hendricks will present an annual report of participation, fundraising,
financial report, and currents needs of the club.
5. Park Land Dedication Proposal: Alison Jumper, Park Planning Superintendent
Development Name:
Engineer:
Owner:
Location:
Park Quadrant
Units:
Total Acres:
Land Dedication Requirement:
Money in Lieu Requirement
Developer's Request:
Staff Recommendation:
Estimated Annual Maintenance:
Albatross Loop Townhomes
Blew and Associates
The Greens at Fayetteville, ALP
East of Rupple, North of Wedington
NW
27 Single Family
20 acres
0.621 acres
$28,840
Money in Lieu
Money in Lieu
N/A
Mailing Address:
113 W. Mountain Street
Fayetteville, AR 72701
www.fayetteville-ar.gov
Justification:
PRAB Motion:
Bryce Davis Park will serve the needs of
this development. The Links Phase One
dedicated approximately 17 acres of
parkland to expand Bryce Davis Park which
is located directly to the east of this project
and includes approximately 27 acres with
many amenities including a dog park,
playground, basketball courts, pavilions and
restrooms.
6. Regional Park Update Alison Jumper, Park Planning Superintendent:
7. Kessler Trail Master Plan Update, Alison Jumper Park Planning
Superintendent:
8. Environmental Study Center Parking Lot Discussion: Byron Humphry, Parks
Maintenance Superintendent
Discuss opening the parking lot at the Environmental Study Center to trail and park
users after school hours, on weekends and during the summer months. The parking
lot would be closed while classes are in session.
Staff Recommendation: Open the parking lot at the Environmental Study
Center to public parking except during the day when classes are in session.
PRAB Motion:
9. Mayor's Monarch Pledge Program: Byron Humphry, Parks Maintenance
Superintendent
Update on the Mayor's Monarch Pledge program and the associated initiatives and
events.
10.Other Business:
11.Announcements
December 1: Registration opens for Ladies Du Fayetteville
December 13: Men's Adult Flag Football Tournament
December 15 & 17: Fall Adult Co-Rec Volleyball Postseason Tournament
December 19: YRCC Christmas Bingo
Ongoing open registrations:
Spring Youth Soccer
2
Frozen Toes Trail Run
Winter Adult Co-Rec Indoor Volleyball
The Gulley Park Summer Concert Series is a finalist for the Levitt Pavilions Outdoor
Music Grant of up to $25,000 — winners to be announced January 5.
12.Adiourn
Attachments
November Meeting Minutes
Abatross Loop Townhomes Development Proposal
Rowing Club of Northwest Arkansas
Reports:
HMR Monthly Report
3
CITY OF
Trye: evi le
RKANSAS
Parks and Recreation Advisory Board Meeting
November 2, 2015 at 5:30 p.m.
City Administration Building Room 326
113 West Mountain Street
Fayetteville, AR
Members: Richie Lamb, David Priest, Wade Colwell, Terry Lawson, Chuck Maxwell,
Kyle McHan, Phillip McKnight, David Proffitt, Phillip Watson
City Staff: Connie Edmonston, Director; Byron Humphry, Maintenance
Superintendent; Alison Jumper, Park Planning Superintendent; Alan Spann,
Recreation Superintendent; Chanel Pennington, Operations Assistant
MINUTES
AGENDA for 5:30 pm.:
1. Call to Order
2. Roll Call
Members present were Lamb, Priest, Colwell, Lawson, Maxwell, McHan, Proffitt, and
Watson. Member absent was McKnight.
3. Approval of October 5th, 2015 PRAB Meeting Minutes
PRAB Motion: Priest motioned to approve the minutes from the October 5th PRAB
meeting, Lawson seconded the motion. Motion passed 6-0-0.
4. ARPA Awards
Volunteer of the Year — Frank Sharp
Group of the Year — Friends of Gulley Park
Lamb read aloud information about Mr. Sharp's background, community involvement,
and advocacy for Kessler Mountain. Lamb then presented him with the ARPA Volunteer
of the Year for 2015.
Mr. Sharp accepted the award and spoke briefly about Kessler Mountain.
Lamb followed with information about Friends of Gulley Park and presented Max Mahler,
Wade Colwell, and Ben Putman with the 2015 ARPA Group of the Year Award.
Putman thanked everyone for their support and efforts for Gulley Park.
5. Fayetteville Chain Gang Disc Golf Club
Update on the disc golf course construction at Walker Park and request to name the new
course "Waxhaws" in honor of the old Archibald Yell homestead bearing the same name
that was located north of the Walker Park Senior Adult and Wellness Center.
Mailing Address:
113 W. Mountain Street
Fayetteville, AR 72701
www.fayetteville-ar.gov
Lamb read aloud a brief history of Waxhaws.
Ray Moore and Ben Huss of the NWA Chain Gang discussed their work in Walker Park
regarding the clearing of the course, debris removal, and planting of grass seed totaling
more than 1,300 hours. They are also working with the Starr Foundation to acquire funding
for the baskets. They are asking for the park to be named Waxhaws, in honor of Archibald
Yell and the historic nature of the property.
Watson asked if there was a waiting period.
Edmonston replied no because name will go before City Council next.
Staff Recommendation: Name the disc golf course at Walker Park Waxhaws Disc Golf
Course
PRAB Motion: Lamb motioned and Proffitt seconded to name the disc golf course,
Waxhaws Disc Golf Course. The motion passed 6-0-0.
6. Park Land Dedication Proposal: Alison Jumper, Park Planning Superintendent
Development Name:
Engineer:
Owner:
Location:
Park Quadrant
Units:
Total Acres:
Land Dedication Requirement:
Money in Lieu Requirement
Existing Parks:
Developer's Request:
Staff Recommendation:
Estimated Annual Maintenance:
Justification:
Wedington Apartments
Blew and Associates
Haven Campus Communities
NW corner of Garland Ave. and Wedington
Dr.
NW
169 MF
6.75
2.36 acres
$94,640
Gregory Park, Hotz Park, Wilson Park, Scull
Creek/Frisco Trail
Money in Lieu of land
Money in Lieu of land
N/A
Existing parks in the area are adequate and
will serve the needs of this residential
community
Watson asked how much longer Lewis Soccer Complex would be available.
Edmonston noted the contract will end in June of 2018.
Maxwell asked if the softball fields located near Asbell School were park property.
Jumper said they were property of the Fayetteville School District.
Lamb asked how far it development would be from the North Street Trail connection.
Jumper said .25 to .5 mile.
2
Maxwell asked what amenities would be available for the tenants.
The developer mentioned there would be a pool, large open area, and a fitness center.
Maxwell asked about the greenspace between Wedington Dr. and the property line.
Blew noted that particular section land is managed by the state.
Maxwell asked which park system the money would go to.
Jumper said NW quadrant park system.
PRAB Motion: Lawson motioned to accept money in lieu, Colwell seconded the motion.
Motion passed 6-0-0.
7. Park Land Dedication Proposal: Alison Jumper, Park Planning Superintendent
Development:
Engineer:
Developer:
Location:
Park Quadrant
Units:
Total Acres:
Land Dedication Requirement:
Money in Lieu Requirement
Existing Parks:
Developer's Request:
Staff Recommendation:
Justification:
Estimated Annual Maintenance Cost:
Cross Keys North
Jorgensen and Associates.
Charlie Sloan
West of Rupple Rd, South of Persimmon
SW
12 single family
29 acres
0.28 acres
$11,040
Dale Clark Park is located within a one mile
radius.
Dedicate approximately 0.28 acres of park
land with this phase. Additional land to be
dedicated as the remaining acreage
develops.
Accept approximately 0.28 acres of park
land long Owl Creek and acquiring
additional land as indicated in the concept
plan as future phases develop
Approximately 500 single family units are
proposed at full build out of this
development though a timeline has not
been identified. The increased number of
residents in this area warrants the
dedication of park land to meet the
residents' needs. This area is identified on
the Enduring Green Network map.
Additionally, a trail is shown on the
Alternative Transportation Plan along Owl
Creek and should be acquired.
$600
3
Lamb asked what the structure was on the eastern side of the map.
Developer, Charlie Sloan, replied that it was his home and drive way.
PRAB Motion: Watson motioned to accept park land, Priest seconded the motion.
Motion passed 6-0-0.
8. Regional Park Update: Alison Jumper, Park Planning Superintendent
Jumper noted that the park is moving along. The mass grading is complete. Building permits
have been submitted and concrete should be poured soon for the two concession buildings.
In the upcoming weeks there will be sodding on the western slope and an annual rye added
to the fields.
Jumper added that the entry road is stabilized. The landfill is moving along, the cap should
be completed in mid-December.
Lamb asked about the materials that will be used for the recreation surfaces. He asked if
there are grasses available that would require less maintenance.
Humphry noted that Buffalo grass will be used on the hillside, Bermuda grass on the athletic
fields, and the surrounding common areas will be Fescue grass.
Priest asked if everything was still on schedule for soccer in September of 2016.
Jumper said yes.
9. 2016 Proposed Budget Presentation: Park & Recreation Staff
According to City Ordinance, PRAB is to recommend an annual budget to the Mayor and
City Council. Staff will present a proposed budget for 2016.
Edmonston presented the financial profile for 2016. Total revenues for 2016 budgeted is
$3,251,000.00. Total expenses are projected at $3,155,000. Operation expenses will
total $4,305,000. Total Capital Expense will be $1,137.000. Total expenses for 2016
total $5,442,200. This does not include projects that will carry over from the previous
year.
Edmonston presented a chart to show the 2016 Operational Budget. The following were
discussed:
• Maintenance
• Service and Charges
• Materials and Supplies
• Personnel Services
Maxwell asked how many employees are staffed with Parks.
Edmonston noted around fifty-five, full-time equivalent (FTE) employees.
Colwell asked if insurance was purchased for the buildings on park properties.
Edmonston said yes, all buildings were covered.
4
Lawson asked if all city properties were covered as well.
Edmonston said yes, including city vehicles.
Lawson asked if there was consideration with regard to Regional Park in the budget for
2016.
Edmonston replied yes and that Byron would report on those numbers.
Edmonston discussed the HMR and the trend from 2011-2015. HMR is up 10.5% from
2011.
Priest asked where the money is applied.
Edmonston said 65% goes to the operations budget. The other 35% goes to capital.
There is also a small amount of money reserved.
Jumper presented the 2016 Capital Improvement Projects. She discussed the following:
• Park Development Fund
o Community Wilson Park Improvements
o Gulley Land Acquisition
o Natural Surface Trails
• Sales Tax
o Walker Park Senior Activity & Wellness Center Kitchen Expansion
o Safety and ADA
o Forestry and Habitat Improvement
o Lights of the Ozarks
o Park Paving Improvements
• Tree Escrow Fund
o Balance of $138,824.62.
o The money is time sensitive, it must be spent within seven years of
receipt.
Colwell asked if citizens can request for trees to be planted along the city property in
near their homes.
Jumper said the Tree Escrow Fund only applies to new developments.
Maxwell asked about the planting distance of the street trees.
Jumper noted between the curb and the sidewalk.
Lamb asked if the Celebration of Trees comes out of this fund.
Jumper replied no, it comes out of the Sales Tax fund.
Humphry presented information for the Volunteers Budget. He discussed the different
groups / individuals who volunteer for the Parks and Recreation Department. The hours
totaled 13,491 with a value of $304,222.
Humphry then moved on to the Maintenance Requests. Two maintenance worker
positions are requested to be reopened. They are also requesting a new grounds crew
position for the Regional Park, along with a truck, trailer, and mower for this position.
The rest of the budget will go to utilities and other maintenance required for the trails and
parks.
5
Maxwell asked if the proposed requests had been approved.
Byron said no, City Council has to approve the budget.
Spann presented the cost and revenue analysis for the recreation programs and special
events. He discussed the following:
• Registration Fees
• Sporty Facility Rentals
• Fayetteville Youth Baseball
• Extra Services
• Tournament Supplies / Awards
• Publications and Dues
• Contract Services
• Wilson Pool
Spann then discussed the Fayetteville Race Series and the revenue and expenses.
Priest asked if the HMR impact associated with the events is being tracked.
Alan replied yes, but staff is still collecting results.
Lawson asked if Botanical Garden paid any revenue.
Edmonston said no due to the benefits that are given back to the city residents, such as
free admission days and workshops.
Lawson asked if the city also benefited from Fayetteville Youth Baseball as it does from
BGO.
Spann said the revenue from FYB helps to cover the cost of field maintenance and
utilities.
Lamb noted that the city probably does not have any costs associated with BGO like it
does for FYB.
Spann noted that some of the remaining funds are going towards publicity for the race
series. Funds from existing FTE will be allocated to add a second Camp Wilson. Costs
for programs as a whole has been looked at and staff has determined that there has not
been on increase in quite some time. Staff has decided to raise to cost of program
registrations to an additional ten dollars for any registration currently under $100.00.
Any program registration over $100.00, will be raised 10%.
Lamb asked if there increase would apply to every program.
Spann noted yes, with the exception to Adult Softball.
Lamb expressed his concern that everyone might not be able participate in the programs
if there is a registration cost increase. He asked if there are still donations to the
program.
Spann replied yes and that there is a workable payment plan option available as well.
Lamb asked what the least expensive program is.
Spann said swimming lessons and summer camp.
Lamb asked what the most expensive team sports is.
6
Spann said youth softball, per child. Spann added that if staff received any negative
feedback or noticed a decline in registration, that they would revisit costs. He noted that
he did not want anyone to be turned away due to financial restrictions. Colwell asked if
sponsorship was still available and how the process worked.
Spann said it was hard to budget for how many sponsors would be available for each
season and program. The money does stay in the program.
Spann noted that staff is trying to grow with the city and stay competitive, but not at the
expense of participants.
Maxwell asked if the same consideration had been given to structural rentals.
Spann noted that there has not been much discussion about the price of rentals.
PRAB Motion: Watson motioned to accept the budget, Maxwell seconded the motion.
Motion passed 6-0-0.
10. Other Business:
1 Maxwell gave a brief update for the OORC Lake Fayetteville Project. Confirmation of
grand funding has come through, with the exception of the flow -track. They will start
working this month.
Spann asked if there still a possibility for the flow -track.
Maxwell replied that is currently on hold.
2. Colwell expressed his concerned about the Gulley Park lease of two acres of land to
Appleseeds for a working farm. He added that many individuals are worried about
the fence that will be needed for the working farm. The concern is that this was
brought about without being presented to PRAB.
Edmonston noted that the bid was contingent upon having a lease agreement.
Priest asked about the terms of the lease.
Edmonston said that Appleseed would have provided benefits back to the city by
allowing free services to the public.
Colwell mentioned people that would not like to look at an eight foot tall fence at
Gulley Park. Colwell would like to see a presentation from Appleseeds for the use of
the land.
Edmonston noted that the lease of the land went with the sale of the house.
Maxwell expressed his concern that the community should have been able to have
input regarding the sale and lease.
Priest noted that the two acres represented an 18% reduction in what Friends of
Gulley Park worked for. He asked if the city attorney was involved.
Edmonson replied yes, that the city attorney helped with the lease agreement.
Lamb mentioned that he would have preferred to have input from PRAB regarding
the sale of the house.
Priest asked if that was the only bid we received on the property.
7
Edmonston said no, there was another bid, but it was much lower. Staff attempted to
sell the house themselves, but did not have any bids.
Watson asked how long the lease would last.
Edmonston said twenty years.
3. Colwell said he had been given information from the Arkansas Canoe Club regarding
a possible White Water Park at the old dam site on the White River near Pump
Station Road. He added that federal funding is available for the removal of old
dams. He said the city could receive credits for making these removals. The feature
would be a great a benefit to the city and its recreation users. He asked that parks
staff look at the proposal and have Mr. Reynolds present the information at a future
PRAB meeting.
Edmonston said that staff will need to review the information first and then schedule
a meeting.
4. Pennington announced that effective December 31, 2015 the three year term
commitments for David Proffitt, Philip Watson, and Chuck Maxwell will be completed.
Applications are currently available on City Clerk's web page if anyone is interested
in applying for a second term.
Lamb asked what how many terms a board member can serve.
Edmonston noted two terms. She added that anyone who has already served their
two terms could still be considered if they were the most qualified applicant.
11. Announcements
November
7 Lake Sequoyah Cleanup
9 Spring Soccer Registration Begins
14 Golden Ball Classic - Kickball Tournament
14 Fayetteville Trails Cleanup
20 Lights of the Ozarks
22 Run for the Parks
12. Adjourn
Priest motioned to adjourn the meeting, at 7:23 pm.
Attachments
1. October 5th, 2015 PRAB Meeting Minutes
2. Waxhaws Naming Proposal
3. Wellington Apartments Development Proposal
4. Cross Keys North Development Proposal
Reports:
HMR Monthly Report
8
Note
PRAB minutes provides the basic discussions and motions of the PRAB meeting. For more
information, please refer to the PRAB meeting video provided on the city's
website, www.fayetteville-ar.gov
9
Current Needs
A Electrical
120 vac elec
line from box at
base of pole to
rowing shed
B Water
hose bib at the
dock/picnic
shelter
Dock
replace existing
with new floating
Connect a Dock
(60'x 10')
Shared Dock:
row/ paddle/ sail
clean, safe and designed for these activities;
floating dock can be moved, reconfigured,
and expanded;
can accommodate adaptive sports
Connect -A -Dock 1000 Series
RPK1008
I••
so
1
Cty/Descnption
B - FS1120 Float Section (90"x120"x10")
56 - FC1010 Float Connector
12' ADA Gangway secured to concrete at shore
Approx $17,000 + shipping
Blew
Associates, P.A.
Civil Engineers Professional Land Surveyors
524 W. Sycamore Street Suite #4 Fayetteville, AR 72703
PH: 479-443-4506 * FAX: 479-582-1883
http://www.blcwinc.com
November 20, 2013
Parks Review Advisory Board
1455 S. Happy Hollow Rd.
Fayetteville, Arkansas 72701
RE: Single Family Subdivision
To Whom It May Concern,
The Greens at Fayetteville, ALP is looking to continue into the next Phase of
development with the Links at Fayetteville. This proposed development is composed of
an additional 27 single family lots. These lots will be very similar in Nature to the 39
Single Family Lots @ Fayetteville ROW Homes you approved last year This particular
area is North of Albatross Loop. The Greens at Fayetteville, ALP is requesting to make
payment in lieu of land dedication for this project as the previous phases have zero'd out
the Land that was available for Park Land Dedication. A Preliminary Plat for the project
is attached.
Owner Representative Greens at Fayetteville, ALP Date
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524 W. SYCAMORE ST, SUITE 4
FAYETTEVILLE, ARKANSAS 72703
OFFICE: 479.443.4506
FAX: 479.582.1883
www.BLEWINC.com
Certificate of Authorization N9 1534
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Large Scale Development For:
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1200 East Joyce Blvd.
Fayetteville, AR 72703
(479) 521-6686
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DESCRIPTION DATE:
5300,000
$250,000
$200,000
$150,000
$100,000
550,000
5 -
Fayetteville Parks and Recreation HMR Comparison
2011-2015
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■ 2011 is 2012 2013 ■ 2014 ■ 2015
Year to Date 2011 2012 2013 2014 2015
Total
Comparison $ 2,096298 I $ 2,312,626 I $ 2,422,735 I $ 2,521,212 I $ 2,791,149
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SEPTEMBER
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YTD 2014-2015
10.7%
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YTD 2014-2015
$269,937
