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Home My WebLink About2015-03-16 - Agendas - Final AGENDA ADVERTISING AND PROMOTION COMMISSION March 16, 2015 2:00 p.m. Fayetteville Town Center I. Call to Order—Ching Mong II. Commission Vacancy Interviews A. Matt Behrend B. Curtis Feimster III. Reports A. Approval of the minutes —January 2015 B. Financial Report 1. HMR Revenues—Kym Hughes 2. Financial Statements— Sally Fisher 3. Delinquent tax collection efforts—Kit Williams C. Departmental Reports— 1. Town Center—Sandra Bennett a. Town Center budget approval 2. CVB 3. Clinton House Museum 4. State Parks & Tourism—Annual Report Overview D. Agency Report— Sells IV. Old Business V. New Business A. Delta Dental—Contract Admendment B. Funding Request—Bike Month VI. Other Business VII. Adjourn ADVERTISING AND PROMOTION COMMISSION REGULAR MEETING January 12, 2015 Commissioners Present: Matt Behrend, Tim Freeman, Bobby Ferrell, Adella Gray and Ching Mong. Commissioner Absent: Matthew Petty and Hannah Withers Staff Present: Marilyn Heifner, Sandra Bennett and others The meeting was called to order at 2:05 p.m. at the Fayetteville Town Center by Chairman Ching Mong. Mong welcomed to the Commission Adella Gray. Gray will represent the City Council on the Commission. She replaces Justin Tennant. ELECTION OF CHAIRMAN FOR 2015 Moved by Ferrell, second by Freeman to elect Ching Mong chairman of the Commission for 2015. Motion carried. REPORTS Approval of Minutes for November and December Mong requested that November 14 minutes (page 2, 3rd paragraph) be amended to read `That is not to say that down the road, a contract with the Chamber might be considered." He emphasized that the Chamber and the A & P both have economic development in common. However at the present time, only the Executive Director would be taking care of the A & P agenda. Moved by Ferrell, second by Freeman to approve the minutes of the November 14 special meeting (with changes above), December 1 special meeting, December 3 special meeting, December 6 special meeting and December 8 regular meeting. Motion carried. Financial Report Commissioners were presented with preliminary year end numbers for 2014. Sally Fisher pointed out that not all of the Town Center revenue was recognized and she would have to get with city to determine those figures. Audit will be conducted at eh end of March. Motion to approve financials by Mong, second by Behrend. Motion carried. HMR Marilyn reported that November and December were great months for HMR collections. November showed a 9.19% increase and December showed a 12.60% increase. Year end 2014 increase over 2013 was 4.70%. Marilyn reported that the A& P did not have to pay bond payment in November because of the payoff of the Town Center bonds and the WAC/Parks bond was not yet due. Therefore, additional revenue was in the bank. Delinquent Tax Collection Efforts Prosecutor collected only $200 in December; however year total collections were $55,226.29. Since 2001, Prosecutor has collected $845,632 in delinquent taxes. DEPARTMENTAL REPORTS Clinton House Museum Museum unveiled a new Mobile APP. A total of 131 visitors were hosted at the Museum in December. CVB Definite bookings of 18 motor coach groups (economic value of $94,006) were realized. Completions of 16 groups hosted netted $263,616 in economic impact. Six hundred three Insider Guides were mailed out to potential visitors. Illinois and Missouri were top states for requests. The CVB has run into some problems with a new ordinance regarding for profit companies who want to have events on the trails. Following explanation and discussion of the issue, Freeman moved, second by Ferrell that the A & P Commission submit a formal request to the City Council for exemption for the company wanting to have a Color Run race on the trails on May 2. Motion carried. Staff will work to clarify this ordinance so that it won't inhibit our ability to recruit events in the future. Town Center Sandra Bennett reported a 97% increase in sales for the year for the Town Center(from 154 to 303). Completed Events were up 103% (from 221 to 448). Sales were up 30%from $332,812 to $418,253). Collections were up 23% and executed contracts were up 32%. Commissioner Behrend asked if staffing was sufficient to handle increase demand at the Town Center. Staffing was appropriate at the present time. Contract labor is used for setup and we have just entered into an agreement with Lifestyles for cleaning the public areas 15-20 hours a week. Operational items discussed were retiling of the Peace Prayer Fountain. Workers are waiting for warmer weather to seal and do the retiling. Lights in the meeting room have all been switched to LEDs and they are presently working to change lights in offices, service alley, and remainder of the facility to LEDs. AGENCY REPORT Drew Finkbeiner announced that it was time for the Insider's Guide to start planning again. He asked if anyone had any content changes for the new book to email or call him. He also said work was about to begin on an update of the Fayetteville city map. Mike Sells addressed the web analytic numbers. Aside from a spike in numbers from 2013 on November 21-23, web numbers for 2014 are up. He indicated that he would have handouts or would put information in the agenda for the next meeting. OLD BUSINESS None NEW BUSINESS Delta Dental contract amendment Moved by Mong, second by Gray to amend the contract with Delta Dental to define "SPOUSE" in section 2.04 of the certificate of coverage as "the individual to whom the subscriber is legally married in accordance with the laws of the state or other jurisdiction where the marriage ceremony was performed, and as recognized under federal law, including same-sex marriages. Common law marriages, as the meaning of that term is generally recognized, are not covered under this definition of SPOUSE. A SPOUSE who is newly eligible as a result of this Amendment may apply for coverage within 15 days of the effective date of this Amendment. DEPAR and/or the Plan Administrator may, in their discretion, require documentation evidencing a legal marital relationship including, but not limited to, a valid marriage license or certificate which is fully signed, witnessed and executed by the proper authorities of the state or other jurisdiction where the marriage ceremony was performed." Motion carried. Resolution to transfer powers of Executive Director Moved by Ferrell, second by Gray to transfer power of Executive Director from Marilyn Heifner to Kym Hughes beginning January19, 2015. This includes all responsibility necessary to properly administer the business of the Commission and its agencies within policies set by the Commission. This includes all signatories on all bank accounts and credit card accounts. Motion carried. OTHER BUSINESS Change of Meeting Date Because of a monthly conflict, Gray moved that the monthly meeting of the Commission be moved from the 2nd Monday of the month to the 3rd Monday, second by Ferrell. Motion carried. FOIA SEMINAR Kit Williams reviewed the Freedom of Information laws for the Commissioners including Open public meetings and Executive Sessions. He indicated that he would do individual sessions for Petty, Withers, Tennant and Hughes because they were absent. There being no further business, the meeting adjourned. Respectfully submitted, Marilyn Heifner Executive Director, Fayetteville A & P Commission Advertising and Promotion Commission For month of February 2015 Current Year HMR Collected (2120.0912.4101.00) $ 217,038.23 Prior Year Collected (2120.0912.4101.01) $ 2,398.09 First Security Investment Interest Revenue (2120.0912.4708.00) $ 1,323.45 Total Revenues $ 220,759.77 Annual Bond Audit Expense (2120.9120.7602.60) $ - Collection Expense (2120.9120.5333.00) $ (4,388.73) Bank of OK Quarterly Fee (2120.9120.5712.00) $ - Town Center Bond Payment (2120.9120.5739.00) $ (62,212.98) 2013 Property Taxes on Town Center (2120.9120.5712.00) $ - Total Expenses $ (66,601.71) Total Check to A&P $ 154,158.06 — This report represents HMR collections through the end of the month. These figures may include past due amounts. City of Fayetteville, Arkansas Monthly HMR Tax Collections 2010-2014 2012 2013 2013 2014 2014 2015 2015 Total Total Change Over Total Change Over Total Change Over HMR Taxes HMR Taxes Prior Year HMR Taxes Prior Year HMR Taxe; Prior Year January $205,939 211,138 2.52% 202,477 -4.10% 236,849 16.98% February $178,289 187,562 5.20% 203,022 8.24% 219,436 8.09% March $201,015 213,526 6.22% 213,212 -0.15% April $217,840 228,865 5.06% 230,939 0.91% May $203,966 228,289 11.93% 236,098 3.42% June $222,062 218,829 -1.46% 243,770 11.40% July $214,750 227,971 6.16% 230,624 1.16% August $202,624 206,873 2.10% 215,802 4.32% September $215,653 226,103 4.85% 233,695 3.36% October $241,017 243,129 0.88% 258,857 6.47% November $210,335 231,456 10.04% 252,717 9.19% December $208,518 210,064 0.74% 236,549 12.61% Total $ $2,522,008 $2,633,805 4.43% $ 2,757,761 4.71% $456,285 \filename Fayetteville A&P Commission Balance Sheet As of February 28, 2015 ASSETS Current Assets Bank Accounts 09500 Cash 10000 CVB Cash in Register 100.00 10050 TC Cash on Hand 200.00 10100 CHM Cash In Register 100.00 10200 Arvest A&P General#4856 1,328.50 10300 1st Security A&P#8714 114,654.82 10400 1st Security Fayetteville TC 194,335.60 10500 1st Security Clinton House 12,074.23 10600 1st Security CVB#8730 117,995.05 10700 Arvest Payroll Account#4636 21,657.67 Total 09500 Cash 462,445.87 Total Bank Accounts 462,445.87 Accounts Receivable 11000 Accounts Receivable 1,151.83 Total Accounts Receivable 1,151.83 Other current assets 11400 Due From Other Funds 133,506.08 11500 Prepaid Expenses 19,273.81 12000 Undeposited Funds 2,248.15 12100 Inventory Asset 11,529.04 13000 Investments 1,679,523.07 13100 Investment Adj. to Market -1,312.03 Total 13000 Investments 1,678,211.04 Total Other current assets 1,844,768.12 Total Current Assets 2,308,365.82 Other Assets 14500 Capital Assets 15000 Furniture and Fixtures 34,550.01 15100 Equipment 218,377.41 15500 CVB Building 930,569.02 15510 CVB Land 198,621.00 15600 Building Additions 523,206.15 17300 Accumulated Depreciation -454,639.60 Total 14500 Capital Assets 1,450,683.99 Total Other Assets 1,450,683.99 TOTAL ASSETS 3,759,049.81 Fayetteville A&P Commission Balance Sheet As of February 28, 2015 LIABILITIES AND EQUITY Liabilities Current Liabilities Accounts Payable 20000 Accounts Payable 6,555.71 Total Accounts Payable 6,555.71 Other Current Liabilities 23002 Colonial Life&Acc Ins. Payabl 42.85 24000 Payroll Liabilities 17,587.59 24500 Due to Other Funds 4,388.73 24600 Due to Town Center 27,000.00 24750 Unearned A&P Revenue 1,200.00 24900 Unearned Revenue 2015 70,983.21 Total Other Current Liabilities 121,202.38 Total Current Liabilities 127,758.09 Total Liabilities 127,758.09 Equity 32000 Unrestricted Reserve Fund -171,054.42 39005 Fund Balance 3,720,929.91 Net Revenue 81,416.23 Total Equity 3,631,291.72 TOTAL LIABILITIES AND EQUITY 3,759,049.81 Modified Accrual Fayetteville A P Commission Statement of Budget, Revenue and Expense February YTD 2015 CONSOLIDATED A& P COMMISSION 2015 February Year to Date 2015 Balance Monthly Monthly 2014 YTD Annual Budget Accum Budget Actual of Budget Budget Actual Actual Revenue 40000 • Hotel,Motel,Restaurant Taxes 2,694,288 405,499 440,213 2,254,075 203,022 217,038 376,435 40200 - PY Hotel,Motel,Restaurant Tax 0 0 16,073 -16,073 0 2,398 29,063 40600 - Rental Income 421,671 37,775 72,567 349,104 23,250 51,092 35,000 40601 -Incidentals 47,367 7,411 9,653 37,714 3,329 6,867 2,756 40602-Alcohol Sales 33,663 408 1,523 32,140 408 0 0 40700 - 1st Thursday Income 20,000 0 0 20,000 0 0 0 40800 •Other Income 200 0 2,000 -1,800 0 734 918 40900-Roots Festival 0 0 0 0 0 0 0 41000 - Parking Revenue 16,936 0 3,326 13,610 0 3,326 0 41001 • Parking Lease 12,831 500 4,723 8,108 250 4,473 500 41200 -Gift Shop Sales 6,150 550 774 5,376 350 430 499 41300 -Visitor Store 32,000 2,700 2,150 29,850 1,500 1,310 2,388 41400 • Partership Income 4,000 0 0 4,000 0 0 0 41600 -Admission Revenue 13,150 1,300 1,031 12,119 600 429 1,201 41700 - Health Reimbursement 725 725 1,389 -664 0 694 1,421 42000 •Special Projects 5,193 948 0 5,193 948 0 -1,501 42600 - Interest Income Investments 11,850 1,980 2,723 9,127 990 1,323 635 42800 - Interest Income Checking 3,044 492 358 2,686 246 163 591 42900 •Visitor Guide Ad Income 30,000 0 0 18,381 0 0 8,000 43200 - LOTO Income 18,600 0 0 18,600 0 0 0 98000 •Transfer In 599,028 18,052 160,000 439,028 0 160,000 0 Total Revenue 3,970,696 478,340 718,503 3,240,574 234,893 450,280 457,905 Cost of Goods 50000 -Cost of Goods 23,000 4,000 793 22,207 2,500 722 124 Total COG 23,000 4,000 793 22,207 2,500 722 124 Gross Profit 3,947,696 474,340 717,709 3,218,368 232,393 449,558 457,782 Page 1 of 15 Modified Accrual Fayetteville A P Commission Statement of Budget, Revenue and Expense February YTD 2015 CONSOLIDATED A& P COMMISSION 2015 February Year to Date 2015 Balance Monthly Monthly 2014 YTD Annual Budget Accum Budget Actual of Budget Budget Actual Actual Expenditures 60400 • Bank Service Charges 0 0 0 0 0 0 0 61000 -Signage-Tourism 10,400 1,500 285 10,115 1,000 214 604 61500 -Credit Card Discounts 9,154 747 1,458 7,696 250 754 445 62500 •Advertising&Marketing 526,000 100,000 40,226 485,774 75,000 0 45,277 62600 - Brochures 150,000 5,000 3,350 146,650 5,000 0 3,353 62700 -Website Update 12,000 2,000 500 11,500 1,000 0 500 63000 •Accounting&Legal Fees 6,000 1,000 0 6,000 500 0 0 63100 -Audit Expense 11,000 0 0 11,000 0 0 0 64000 -Office Expense 18,850 2,800 3,103 15,747 1,400 1,364 2,510 64100 •Visitor Store Expense 0 0 673 -673 0 649 2,129 64200 - Marketing Expense 0 0 0 0 0 0 0 64500 - Insurance-Building&Workers Comp 13,000 0 0 13,000 0 0 0 65000 • Insurance&Health Benefits 122,717 20,806 22,348 100,369 10,042 9,785 15,041 65500 -Simple IRA Match 21,523 3,506 2,646 18,877 1,753 1,327 2,075 66000 -Car Allowance 3,600 600 750 2,850 300 300 600 66500 •Telephone Expense I Internet 17,604 2,708 1,786 15,818 1,354 790 2,270 67000 - Postage&Shipping Expense 23,260 3,100 1,264 21,996 2,000 89 3,806 67100 -Tracking Software 24,100 15,100 0 24,100 0 0 0 68100 • Rent 12,000 12,000 12,000 0 0 12,000 12,000 68400 - Maintenance I Lawn 10,500 0 0 10,500 0 0 0 68500 - Repairs&Maintenance Expense 162,350 25,100 9,512 152,838 9,750 5,548 16,133 68600 • Peace Fountain Maintenance 7,500 1,250 0 7,500 625 0 194 68700 - Linens 28,524 4,754 3,866 24,658 2,377 2,220 2,104 69500 - Publication&Dues 15,395 10,895 11,122 4,273 10,000 408 10,819 70000 •Travel I Training Expense 69,901 8,500 12,349 57,552 4,000 6,621 19,830 70500 -Taxes&Licenses 7,385 1,052 537 6,848 683 393 423 71000 -Collections Expense 53,430 8,110 9,126 44,304 4,060 4,389 8,110 71500-Interest Expense 0 0 0 0 0 0 0 Page 2 of 15 Modified Accrual Fayetteville A P Commission Statement of Budget, Revenue and Expense February YTD 2015 CONSOLIDATED A& P COMMISSION 2015 February Year to Date 2015 Balance Monthly Monthly 2014 YTD Annual Budget Accum Budget Actual of Budget Budget Actual Actual 72000 - Payroll Tax Expense 57,669 10,516 9,465 48,204 5,258 4,919 7,842 72500 - Depreciation Expense 20,000 3,330 11,335 8,665 1,665 5,667 0 73000 •Convention Development 58,900 0 20,838 38,062 0 18,944 2,611 76500 -Contract Labor 35,400 8,032 7,697 27,704 4,116 5,703 5,836 77500 -Salaries Expense 653,116 111,862 110,295 542,821 58,431 57,584 88,257 77600-Relocation Expense 5,000 5,000 5,000 0 0 0 0 78000 - Electric Utilities 77,906 13,558 10,234 67,672 6,788 4,698 9,428 78100 -Gas Utility 13,401 3,948 6,566 6,835 2,960 2,951 2,949 78200 •Water Utilitiy 10,366 1,369 1,302 9,064 706 648 1,360 78500 -Security 2,700 450 284 2,416 225 22 314 78600 -Airport Advertising 9,000 2,250 1,125 7,875 0 1,125 2,250 78700 • Minor Equipment 108,000 32,500 435 107,566 25,500 0 10,019 78800 -Airport Info Booth 4,800 1,200 800 4,000 0 800 1,200 94300 - LOTO Special Project 10,000 0 65 9,935 0 0 0 95010 • 1st Thursday 21,000 0 0 21,000 0 0 0 95020-Roots Festival 0 0 0 0 0 0 0 95000 - Misc.Special Projects-Other 218,801 207,157 25,432 193,369 948 7,419 55,990 95026-Incidental Expenses 0 0 4,093 -4,093 0 4,093 0 96500 -Special Funding 0 0 0 0 0 0 0 97000 - Bond Payments-Town Center 700,416 116,736 124,426 575,990 58,368 62,213 111,603 97100 •Trustee Expense 6,000 1,500 0 6,000 0 0 1,125 99000 -Transfer Out 599,028 250,000 160,000 439,028 250,000 160,000 0 Total Expenditures 3,947,696 999,936 636,293 3,311,403 546,059 383,639 449,005 Excess of Revenues over Expenditures 0 -525,596 81,416 -93,036 -313,666 65,919 8,777 Page 3 of 15 Modified Accrual Fayetteville A P Commission Statement of Budget, Revenue and Expense February YTD 2015 FAYETTEVILLE A& P 2015 February Year to Date 2015 Balance Monthly Monthly 2014 YTD Annual Budget Accum Budget Actual of Budget Budget Actual Actual Revenue 40000 • Hotel,Motel,Restaurant Taxes 2,694,288 405,499 440,213 2,254,075 203,022 217,038 376,435 40200 - PY Hotel,Motel,Restaurant Tax 0 0 16,073 -16,073 0 2,398 29,063 40600 - Rental Income 0 0 0 0 0 0 0 40601 -Incidentals 0 0 0 0 0 0 0 40602-Alcohol Sales 0 0 0 0 0 0 0 40700 - 1st Thursday Income 0 0 0 0 0 0 0 40800 •Other Income 0 0 360 -360 0 360 0 40900-Roots Festival 0 0 0 0 0 0 0 41000 - Parking Revenue 0 0 0 0 0 0 0 41001 • Parking Lease 0 0 0 0 0 0 0 41200 -Gift Shop Sales 0 0 0 0 0 0 0 41300 -Visitor Store 0 0 0 0 0 0 0 41400 • Partership Income 0 0 0 0 0 0 0 41600 -Admission Revenue 0 0 0 0 0 0 0 41700 - Health Reimbursement 725 725 1,389 -664 0 694 1,421 42000 •Special Projects 0 0 0 0 0 0 0 42600 - Interest Income Investments 11,850 1,980 2,723 9,127 990 1,323 635 42800 - Interest Income Checking 2,000 332 191 1,809 166 76 436 42900 •Visitor Guide Ad Income 30,000 0 0 18,381 0 0 8,000 43200 - LOTO Income 10,000 0 0 10,000 0 0 0 98000 •Transfer In 0 0 0 0 0 0 0 Total Revenue 2,748,863 408,536 460,948 2,276,296 204,178 221,890 415,990 Cost of Goods 50000 -Cost of Goods 0 0 0 0 0 0 0 Total COG 0 0 0 0 0 0 0 Gross Profit 2,748,863 408,536 460,948 2,276,296 204,178 221,890 415,990 Page 4 of 15 Modified Accrual Fayetteville A P Commission Statement of Budget, Revenue and Expense February YTD 2015 FAYETTEVILLE A& P 2015 February Year to Date 2015 Balance Monthly Monthly 2014 YTD Annual Budget Accum Budget Actual of Budget Budget Actual Actual Expenditures 60400 • Bank Service Charges 0 0 0 0 0 0 0 61000 -Signage-Tourism 10,400 1,500 285 10,115 1,000 214 604 61500 -Credit Card Discounts 0 0 0 0 0 0 0 62500 •Advertising&Marketing 525,000 100,000 40,226 484,774 75,000 0 45,166 62600 - Brochures 150,000 5,000 3,350 146,650 5,000 0 3,353 62700 -Website Update 12,000 2,000 500 11,500 1,000 0 500 63000 •Accounting&Legal Fees 6,000 1,000 0 6,000 500 0 0 63100 -Audit Expense 11,000 0 0 11,000 0 0 0 64000 -Office Expense 2,400 400 1,122 1,278 200 790 675 64100 •Visitor Store Expense 0 0 0 0 0 0 0 64200 - Marketing Expense 0 0 0 0 0 0 0 64500 - Insurance-Building&Workers Comp 13,000 0 0 13,000 0 0 0 65000 • Insurance&Health Benefits 8,861 2,062 3,128 5,733 670 1,738 4,117 65500 -Simple IRA Match 6,182 1,022 459 5,723 511 230 696 66000 -Car Allowance 3,600 600 750 2,850 300 300 600 66500 •Telephone Expense I Internet 0 0 0 0 0 0 0 67000 - Postage&Shipping Expense 23,000 3,000 1,204 21,796 2,000 29 3,690 67100 -Tracking Software 0 0 0 0 0 0 0 68100 • Rent 0 0 0 0 0 0 0 68400 - Maintenance I Lawn 9,500 0 0 9,500 0 0 0 68500 - Repairs&Maintenance Expense 75,000 12,500 0 75,000 6,250 0 4,990 68600 • Peace Fountain Maintenance 7,500 1,250 0 7,500 625 0 194 68700 - Linens 0 0 0 0 0 0 77 69500 - Publication&Dues 14,000 10,500 10,429 3,571 10,000 0 10,424 70000 •Travel I Training Expense 13,595 4,000 0 13,595 4,000 0 217 70500 -Taxes&Licenses 0 0 0 0 0 0 108 71000 -Collections Expense 53,430 8,110 9,126 44,304 4,060 4,389 8,110 71500-Interest Expense 0 0 Page 5 of 15 Modified Accrual Fayetteville A P Commission Statement of Budget, Revenue and Expense February YTD 2015 FAYETTEVILLE A& P 2015 February Year to Date 2015 Balance Monthly Monthly 2014 YTD Annual Budget Accum Budget Actual of Budget Budget Actual Actual 72000 - Payroll Tax Expense 11,786 3,066 2,773 9,013 1,533 1,554 2,793 72500 - Depreciation Expense 20,000 3,330 11,335 8,665 1,665 5,667 0 73000 •Convention Development 0 0 1,174 -1,174 0 574 -91 76500 -Contract Labor 0 0 0 0 0 0 0 77500 -Salaries Expense 132,156 29,076 32,025 100,131 17,038 18,227 31,410 77600-Relocation Expense 5,000 5,000 5,000 0 0 0 0 78000 - Electric Utilities 0 0 0 0 0 0 0 78100 -Gas Utility 0 0 0 0 0 0 0 78200 •Water Utilitiy 0 0 0 0 0 0 0 78500 -Security 0 0 0 0 0 0 0 78600 -Airport Advertising 9,000 2,250 1,125 7,875 0 1,125 2,250 78700 • Minor Equipment 100,000 29,000 0 100,000 22,000 0 10,019 78800 -Airport Info Booth 4,800 1,200 800 4,000 0 800 1,200 94300 - LOTO Special Project 10,000 0 65 9,935 0 0 0 95010 . 1 at Thursday 0 0 0 0 0 0 0 95020-Roots Festival 0 0 0 0 0 0 0 95000 - Misc.Special Projects-Other 206,209 206,209 24,086 182,123 0 6,871 52,923 95026-Incidental Expenses 0 0 0 0 0 0 0 96500 -Special Funding 0 0 0 0 0 0 0 97000 - Bond Payments-Town Center 700,416 116,736 124,426 575,990 58,368 62,213 111,603 97100 •Trustee Expense 6,000 1,500 0 6,000 0 0 1,125 99000 -Transfer Out 599,028 250,000 160,000 439,028 250,000 160,000 0 Total Expenditures 2,748,863 800,311 433,388 2,315,475 461,720 264,720 296,753 Excess of Revenues over Expenditures 0 -391,775 27,560 -39,180 -257,542 -42,830 119,237 Page 6 of 15 Modified Accrual Fayetteville A P Commission Statement of Budget, Revenue and Expense February YTD 2015 CLINTON HOUSE 2015 February Year to Date 2015 Balance Monthly Monthly 2014 YTD Annual Budget Accum Budget Actual of Budget Budget Actual Actual Revenue 40000 • Hotel,Motel,Restaurant Taxes 0 0 0 0 0 0 0 40200 - PY Hotel,Motel,Restaurant Tax 0 0 0 0 0 0 0 40600 - Rental Income 350 0 0 350 0 0 0 40601 -Incidentals 0 0 0 0 0 0 0 40602-Alcohol Sales 0 0 0 0 0 0 0 40700 1st Thursday Income 0 0 0 0 0 0 0 40800 •Other Income 200 0 0 200 0 0 0 40900-Roots Festival 0 0 0 0 0 0 0 41000 - Parking Revenue 0 0 0 0 0 0 0 41001 • Parking Lease 0 0 0 0 0 0 0 41200 -Gift Shop Sales 6,150 550 774 5,376 350 430 499 41300 -Visitor Store 0 0 0 0 0 0 0 41400 • Partership Income 0 0 0 0 0 0 0 41600 -Admission Revenue 13,150 1,300 1,031 12,119 600 429 1,201 41700 - Health Reimbursement 0 0 0 0 0 0 0 42000 •Special Projects 0 0 0 0 0 0 0 42600 - Interest Income Investments 0 0 0 0 0 0 0 42800 - Interest Income Checking 73 8 11 62 2 8 8 42900 •Visitor Guide Ad Income 0 0 0 0 0 0 0 43200 - LOTO Income 0 0 0 0 0 0 0 98000 •Transfer In 83,082 18,052 25,000 58,082 0 25,000 0 Total Revenue 103,005 19,910 26,816 76,189 952 25,867 1,707 Cost of Goods 50000 -Cost of Goods 5,000 1,000 342 4,658 1,000 342 124 Total COG 5,000 1,000 342 4,658 1,000 342 124 Gross Profit 98,005 18,910 26,474 71,531 -48 25,525 1,583 Page 7 of 15 Modified Accrual Fayetteville A P Commission Statement of Budget, Revenue and Expense February YTD 2015 CLINTON HOUSE 2015 February Year to Date 2015 Balance Monthly Monthly 2014 YTD Annual Budget Accum Budget Actual of Budget Budget Actual Actual Expenditures 60400 • Bank Service Charges 0 0 0 0 0 0 0 61000 -Signage-Tourism 0 0 0 0 0 0 0 61500 -Credit Card Discounts 1,200 200 65 1,135 100 32 8 62500 •Advertising&Marketing 0 0 0 0 0 0 0 62600 - Brochures 0 0 0 0 0 0 0 62700 -Website Update 0 0 0 0 0 0 0 63000 •Accounting&Legal Fees 0 0 0 0 0 0 0 63100 -Audit Expense 0 0 0 0 0 0 0 64000 -Office Expense 3,550 500 437 3,113 250 107 97 64100 •Visitor Store Expense 0 0 0 0 0 0 0 64200 - Marketing Expense 0 0 0 0 0 0 0 64500 - Insurance-Building&Workers Comp 0 0 0 0 0 0 0 65000 • Insurance&Health Benefits 8,139 1,340 1,336 6,803 670 668 1,366 65500 -Simple IRA Match 1,297 206 205 1,092 103 102 186 66000 -Car Allowance 0 0 0 0 0 0 0 66500 •Telephone Expense I Internet 1,270 210 237 1,033 105 129 208 67000 - Postage&Shipping Expense 0 0 0 0 0 0 0 67100 -Tracking Software 0 0 0 0 0 0 0 68100 • Rent 12,000 12,000 12,000 0 0 12,000 12,000 68400 - Maintenance I Lawn 1,000 0 0 1,000 0 0 0 68500 - Repairs&Maintenance Expense 1,500 500 0 1,500 500 0 162 68600 • Peace Fountain Maintenance 0 0 0 0 0 0 0 68700 - Linens 0 0 0 0 0 0 0 69500 - Publication&Dues 210 210 210 0 0 0 210 70000 •Travel I Training Expense 2,000 500 125 1,875 0 125 163 70500 -Taxes&Licenses 1,200 200 30 1,170 100 0 17 71000 -Collections Expense 0 0 0 0 0 0 0 71500-Interest Expense Page 8 of 15 Modified Accrual Fayetteville A P Commission Statement of Budget, Revenue and Expense February YTD 2015 CLINTON HOUSE 2015 February Year to Date 2015 Balance Monthly Monthly 2014 YTD Annual Budget Accum Budget Actual of Budget Budget Actual Actual 72000 - Payroll Tax Expense 3,868 614 584 3,284 307 292 549 72500 - Depreciation Expense 0 0 0 0 0 0 0 73000 •Convention Development 0 0 0 0 0 0 0 76500 -Contract Labor 11,400 1,800 1,190 10,210 1,000 810 1,310 77500 -Salaries Expense 43,015 6,828 6,826 36,189 3,414 3,413 6,206 77600-Relocation Expense 0 0 0 0 0 0 0 78000 - Electric Utilities 1,483 210 231 1,252 120 60 116 78100 -Gas Utility 1,119 476 432 687 238 211 227 78200 •Water Utilitiy 1,454 92 89 1,365 46 44 87 78500 -Security 300 50 44 256 25 22 44 78600 -Airport Advertising 0 0 0 0 0 0 0 78700 • Minor Equipment 2,000 500 435 1,566 500 0 0 78800 -Airport Info Booth 0 0 0 0 0 0 0 94300 - LOTO Special Project 0 0 0 0 0 0 0 95010 . 1 at Thursday 0 0 0 0 0 0 0 95020-Roots Festival 0 0 0 0 0 0 0 95000 - Misc.Special Projects-Other 0 0 114 -114 0 114 0 95026-Incidental Expenses 0 0 0 0 0 0 0 96500 -Special Funding 0 0 0 0 0 0 0 97000 - Bond Payments-Town Center 0 0 0 0 0 0 0 97100 •Trustee Expense 0 0 0 0 0 0 0 99000 -Transfer Out 0 0 0 0 0 0 0 Total Expenditures 98,005 26,436 24,591 73,414 7,478 18,128 22,957 Excess of Revenues over Expenditures 0 -7,526 1,883 -1,883 -7,526 7,396 -21,374 0 Page 9 of 15 Modified Accrual Fayetteville A P Commission Statement of Budget, Revenue and Expense February YTD 2015 TOWN CENTER 2015 February Year to Date 2015 Balance Monthly Monthly 2014 YTD Annual Budget Accum Budget Actual of Budget Budget Actual Actual Revenue 40000 • Hotel,Motel,Restaurant Taxes 0 0 0 0 0 0 0 40200 - PY Hotel,Motel,Restaurant Tax 0 0 0 0 0 0 0 40600 - Rental Income 421,321 37,775 72,567 348,754 23,250 51,092 35,000 40601 -Incidentals 47,367 7,411 9,653 37,714 3,329 6,867 2,756 40602-Alcohol Sales 33,663 408 1,523 32,140 408 0 0 40700 1st Thursday Income 0 0 0 0 0 0 0 40800 •Other Income 0 0 1,115 -1,115 0 0 0 40900-Roots Festival 0 0 0 0 0 0 0 41000 - Parking Revenue 16,936 0 3,326 13,610 0 3,326 0 41001 • Parking Lease 12,831 500 4,723 8,108 250 4,473 500 41200 -Gift Shop Sales 0 0 0 0 0 0 0 41300 -Visitor Store 0 0 0 0 0 0 0 41400 • Partership Income 0 0 0 0 0 0 0 41600 -Admission Revenue 0 0 0 0 0 0 0 41700 - Health Reimbursement 0 0 0 0 0 0 0 42000 •Special Projects 5,193 948 0 5,193 948 0 -1,501 42600 - Interest Income Investments 0 0 0 0 0 0 0 42800 - Interest Income Checking 721 112 129 592 58 65 112 42900 •Visitor Guide Ad Income 0 0 0 0 0 0 0 43200 - LOTO Income 0 0 0 0 0 0 0 98000 •Transfer In 0 0 0 0 0 0 0 Total Revenue 538,032 47,154 93,038 444,994 28,243 65,824 36,867 Cost of Goods 50000 -Cost of Goods 0 0 0 0 0 0 0 Total COG 0 0 0 0 0 0 0 Gross Profit 538,032 47,154 93,038 444,994 28,243 65,824 36,867 Page 10 of 15 Modified Accrual Fayetteville A P Commission Statement of Budget, Revenue and Expense February YTD 2015 TOWN CENTER 2015 February Year to Date 2015 Balance Monthly Monthly 2014 YTD Annual Budget Accum Budget Actual of Budget Budget Actual Actual Expenditures 60400 • Bank Service Charges 0 0 0 0 0 0 0 61000 -Signage-Tourism 0 0 0 0 0 0 0 61500 -Credit Card Discounts 5,814 297 1,248 4,566 0 678 297 62500 •Advertising&Marketing 1,000 0 0 1,000 0 0 0 62600 - Brochures 0 0 0 0 0 0 0 62700 -Website Update 0 0 0 0 0 0 0 63000 •Accounting&Legal Fees 0 0 0 0 0 0 0 63100 -Audit Expense 0 0 0 0 0 0 0 64000 -Office Expense 5,400 900 1,177 4,223 450 365 884 64100 •Visitor Store Expense 0 0 0 0 0 0 0 64200 - Marketing Expense 0 0 0 0 0 0 0 64500 - Insurance-Building&Workers Comp 0 0 0 0 0 0 0 65000 • Insurance&Health Benefits 40,695 6,700 9,836 30,859 3,350 3,310 5,462 65500 -Simple IRA Match 5,796 966 822 4,974 483 411 642 66000 -Car Allowance 0 0 0 0 0 0 0 66500 •Telephone Expense I Internet 7,684 1,198 434 7,250 599 0 1,197 67000 - Postage&Shipping Expense 260 100 0 260 0 0 0 67100 -Tracking Software 0 0 0 0 0 0 0 68100 • Rent 0 0 0 0 0 0 0 68400 - Maintenance I Lawn 0 0 0 0 0 0 0 68500 - Repairs&Maintenance Expense 84,000 12,000 9,223 74,777 3,000 5,450 10,892 68600 • Peace Fountain Maintenance 0 0 0 0 0 0 0 68700 - Linens 28,524 4,754 3,866 24,658 2,377 2,220 2,027 69500 - Publication&Dues 0 0 0 0 0 0 0 70000 •Travel I Training Expense 4,000 4,000 2,149 1,851 0 1,614 6,294 70500 -Taxes&Licenses 5,000 167 432 4,568 83 393 196 71000 -Collections Expense 0 0 0 0 0 0 0 71500-Interest Expense Page 11 of 15 Modified Accrual Fayetteville A P Commission Statement of Budget, Revenue and Expense February YTD 2015 TOWN CENTER 2015 February Year to Date 2015 Balance Monthly Monthly 2014 YTD Annual Budget Accum Budget Actual of Budget Budget Actual Actual 72000 - Payroll Tax Expense 17,246 2,896 2,801 14,445 1,448 1,408 2,336 72500 - Depreciation Expense 0 0 0 0 0 0 0 73000 •Convention Development 0 0 0 0 0 0 0 76500 -Contract Labor 24,000 6,232 6,507 17,494 3,116 4,893 4,526 77500 -Salaries Expense 202,784 32,188 32,762 170,022 16,094 16,471 26,390 77600-Relocation Expense 0 0 0 0 0 0 0 78000 - Electric Utilities 70,298 11,348 8,651 61,647 5,668 4,076 7,327 78100 -Gas Utility 12,282 3,472 6,133 6,149 2,722 2,741 2,722 78200 •Water Utilitiy 8,257 1,177 1,114 7,143 610 556 1,177 78500 -Security 2,400 400 240 2,160 200 0 270 78600 -Airport Advertising 0 0 0 0 0 0 0 78700 • Minor Equipment 0 0 0 0 0 0 0 78800 -Airport Info Booth 0 0 0 0 0 0 0 94300 - LOTO Special Project 0 0 0 0 0 0 0 95010 . 1 at Thursday 0 0 0 0 0 0 0 95020-Roots Festival 0 0 0 0 0 0 0 95000 - Misc.Special Projects-Other 12,592 948 1,231 11,361 948 434 3,067 95026-Incidental Expenses 0 0 4,093 -4,093 0 4,093 0 96500 -Special Funding 0 0 0 0 0 0 0 97000 - Bond Payments-Town Center 0 0 0 0 0 0 0 97100 •Trustee Expense 0 0 0 0 0 0 0 99000 -Transfer Out 0 0 0 0 0 0 0 Total Expenditures 538,032 89,743 92,720 445,312 41,148 49,111 75,706 Excess of Revenues over Expenditures 0 -42,589 318 -318 -12,905 16,713 -38,839 Page 12 of 15 Modified Accrual Fayetteville A P Commission Statement of Budget, Revenue and Expense February YTD 2015 VISITOR CENTER 2015 February Year to Date 2015 Balance Monthly Monthly 2014 YTD Annual Budget Accum Budget Actual of Budget Budget Actual Actual Revenue 40000 • Hotel,Motel,Restaurant Taxes 0 0 0 0 0 0 0 40200 - PY Hotel,Motel,Restaurant Tax 0 0 0 0 0 0 0 40600 - Rental Income 0 0 0 0 0 0 0 40601 -Incidentals 0 0 0 0 0 0 0 40602-Alcohol Sales 0 0 0 0 0 0 0 40700 - 1st Thursday Income 20,000 0 0 20,000 0 0 0 40800 •Other Income 0 0 524 -524 0 374 918 40900-Roots Festival 0 0 0 0 0 0 0 41000 - Parking Revenue 0 0 0 0 0 0 0 41001 • Parking Lease 0 0 0 0 0 0 0 41200 -Gift Shop Sales 0 0 0 0 0 0 0 41300 -Visitor Store 32,000 2,700 2,150 29,850 1,500 1,310 2,388 41400 • Partership Income 4,000 0 0 4,000 0 0 0 41600 -Admission Revenue 0 0 0 0 0 0 0 41700 - Health Reimbursement 0 0 0 0 0 0 0 42000 •Special Projects 0 0 0 0 0 0 0 42600 - Interest Income Investments 0 0 0 0 0 0 0 42800 - Interest Income Checking 250 40 26 224 20 14 35 42900 •Visitor Guide Ad Income 0 0 0 0 0 0 0 43200 - LOTO Income 8,600 0 0 8,600 0 0 0 98000 •Transfer In 515,946 0 135,000 380,946 0 135,000 0 Total Revenue 580,796 2,740 137,700 443,096 1,520 136,698 3,342 Cost of Goods 50000 -Cost of Goods 18,000 3,000 451 0 1,500 380 0 Total COG 18,000 3,000 451 0 1,500 380 0 Gross Profit 562,796 -260 137,249 443,096 20 136,318 3,342 Page 13 of 15 Modified Accrual Fayetteville A P Commission Statement of Budget, Revenue and Expense February YTD 2015 VISITOR CENTER 2015 February Year to Date 2015 Balance Monthly Monthly 2014 YTD Annual Budget Accum Budget Actual of Budget Budget Actual Actual Expenditures 60400 • Bank Service Charges 0 0 0 0 0 0 0 61000 -Signage-Tourism 0 0 0 0 0 0 0 61500 -Credit Card Discounts 2,140 250 145 1,995 150 44 139 62500 •Advertising&Marketing 0 0 0 0 0 0 110 62600 - Brochures 0 0 0 0 0 0 0 62700 -Website Update 0 0 0 0 0 0 0 63000 •Accounting&Legal Fees 0 0 0 0 0 0 0 63100 -Audit Expense 0 0 0 0 0 0 0 64000 -Office Expense 7,500 1,000 366 7,134 500 103 853 64100 •Visitor Store Expense 0 0 673 -673 0 649 2,129 64200 - Marketing Expense 0 0 0 0 0 0 0 64500 - Insurance-Building&Workers Comp 0 0 0 0 0 0 0 65000 • Insurance&Health Benefits 65,022 10,704 8,048 56,974 5,352 4,070 4,097 65500 -Simple IRA Match 8,248 1,312 1,161 7,088 656 584 551 66000 -Car Allowance 0 0 0 0 0 0 0 66500 •Telephone Expense I Internet 8,650 1,300 1,114 7,536 650 661 865 67000 - Postage&Shipping Expense 0 0 61 -61 0 61 115 67100 -Tracking Software 24,100 15,100 0 24,100 0 0 0 68100 • Rent 0 0 0 0 0 0 0 68400 - Maintenance I Lawn 0 0 0 0 0 0 0 68500 - Repairs&Maintenance Expense 1,850 100 290 1,560 0 99 89 68600 • Peace Fountain Maintenance 0 0 0 0 0 0 0 68700 - Linens 0 0 0 0 0 0 0 69500 - Publication&Dues 1,185 185 483 702 0 408 185 70000 •Travel I Training Expense 50,306 0 10,075 40,231 0 4,882 13,156 70500 -Taxes&Licenses 1,185 685 75 1,110 500 0 101 71000 -Collections Expense 0 0 0 0 0 0 0 71500-Interest Expense Page 14 of 15 Modified Accrual Fayetteville A P Commission Statement of Budget, Revenue and Expense February YTD 2015 VISITOR CENTER 2015 February Year to Date 2015 Balance Monthly Monthly 2014 YTD Annual Budget Accum Budget Actual of Budget Budget Actual Actual 72000 - Payroll Tax Expense 24,769 3,940 3,307 21,462 1,970 1,665 2,164 72500 - Depreciation Expense 0 0 0 0 0 0 0 73000 •Convention Development 58,900 0 19,664 39,236 0 18,370 2,702 76500 -Contract Labor 0 0 0 0 0 0 0 77500 -Salaries Expense 275,161 43,770 38,682 236,479 21,885 19,472 24,252 77600-Relocation Expense 0 0 0 0 0 0 0 78000 - Electric Utilities 6,125 2,000 1,352 4,773 1,000 562 1,985 78100 -Gas Utility 0 0 0 0 0 0 0 78200 •Water Utilitiy 655 100 98 557 50 49 95 78500 -Security 0 0 0 0 0 0 0 78600 -Airport Advertising 0 0 0 0 0 0 0 78700 • Minor Equipment 6,000 3,000 0 6,000 3,000 0 0 78800 -Airport Info Booth 0 0 0 0 0 0 0 94300 - LOTO Special Project 0 0 0 0 0 0 0 95010 • 1st Thursday 21,000 0 0 21,000 0 0 0 95020-Roots Festival 0 0 0 0 0 0 0 95000 - Misc.Special Projects-Other 0 0 0 0 0 0 0 95026-Incidental Expenses 0 0 0 0 0 0 0 96500 -Special Funding 0 0 0 0 0 0 0 97000 - Bond Payments-Town Center 0 0 0 0 0 0 0 97100 •Trustee Expense 0 0 0 0 0 0 0 99000 -Transfer Out 0 0 0 0 0 0 0 Total Expenditures 562,796 83,446 85,594 477,202 35,713 51,679 53,589 Excess of Revenues over Expenditures 0 -83,706 51,655 -34,106 -35,693 84,639 -50,247 Page 15 of 15 DEPARTMENTAL CORRESPONDENCE OFFICE OF THE CITY ATTORNEY Kit Williams City Attorney Blake Pennington TO: Mayor Jordan Assistant City Attorney A&P Commissioners Patti Mulford Paralegal CC: City Council Casey Jones, Prosecuting Attorney A FROM: Kit Williams, City Attorney DATE: March 9, 2015 RE: Overdue HMR collection efforts The City Prosecutor reports on 25 active Hotel, Motel and Restaurant overdue tax collection cases for February 2015. Which is down very slightly from 28 active cases two months ago. Four cases were closed. Two cases showed a delinquent balance of zero, but were still in some phase of prosecution. The City Prosecutor's Office collected $250.00 in overdue HMR taxes in February. Year to date (January and February) collections of overdue HMR taxes now total $3,731.52. 1 ^\ Clinton K. Jones - City Prosecutor A+0+ `Mandy Finklea - Office Administrator Brian Thomas - Deputy City Prosecutor Psi 6 '; prosecutor@fayetteville-acgov OFFICE OF THE CITY PROSECUTOR MEMO TO: K. Williams Fayetteville City Attorney FROM: Casey Jones Fayetteville City Prosecutor DATE: March 2,2015 RE: Status of Active HMR cases *When a Criminal Summons is issued for a violation and the Defendant subsequently pays the delinquent balance the Criminal Summons remains active and is then routinely dismissed by the Judge at arraignment if the Defendant is still current and not in violation. 1. Aquafire Restaurant Sherri D. Simpkins Active Criminal Summons &Bistro Delinquent Balance: $4,039.00 Business Closed 2, Bariola's Pizza Mark E. Howard Trial Date: 3/4/15 Business Closed Delinquent Balance: $1,190.00 3. Buck Nekkid BBQ Florentine, Sanchez Jr. Delinquent Balance: -0- Business Closed Marcy L. Zahm Case Closed 4. Caf6 Delta Soul Michael L. Vaughn Paid: -0- Business Closed Delinquent Balance: $1,006.11 5. Domino's Pizza Loyd W. Hardison Trial Date: 4/1/15 Business Closed Paid: $150.00 Delinquent Balance: $890.66 6. El Paso Mexican Grill Martin Reyes Active Criminal Summons & Cantina Paid: -0- Business Closed Delinquent Balance: $1,003.43 7. Hogwild Pizzeria David S. Mackey Trial Date: 4/22/15 Business Closed Delinquent Balance: No Forms CITY OF FAYETTEVILLE I 176 S. CHURCH AVENUE,STE. 2 I FAYETTEVILLE, AR 72701 I WWW.FAYETTEVILLE-AR.GCV PHONE: 479.575.8377 HOT CHECK DIVISION: 479.575.8254 FAX: 479.575.8373 Kit Williams March 2, 2015 Page 2 8. Hookah Java Cafe Melanie A. Vergura Delinquent Balance: -0- & Lounge Case Closed 9. Hopper Food Truck Cody M. Nethers Delinquent Balance: -0- Business Closed Case Closed 10. Lean Green Gourmet Jewelle D. Paynesmith Trial Date: 3/11/15 Business Closed Delinquent Balance: $708.54 11. Louie's Grill & Bar Mark S. Martinez Paid: -0- Business Closed Delinquent Balance: $13,000.00 12. Mama Dean's Soul Food Meneria D. Morrison Active Criminal Summons Business Closed Delinquent Balance: -0- 13. Mordours Pizza Mark E. Howard Trial Date: 3/4/15 Delinquent Balance: $750.00 14. Seafood Market Bar/Grill Craig E. Dowd Trial Date: 3/18/15 Business Closed Paid: $100.00 Delinquent Balance: $3,217.60 15. Shanghai Chinese and Hsiao L. J. Shen Active Contempt of Court China Garden Delinquent Balance: $3,090.00 Businesses Closed 16. Shipley Donuts Sou Sokunthea Active Criminal Summons Delinquent Balance: No Forms 17, Sipamouane Twin Kitchen Jeffrey Sipamouane Active FTAS Warrant Business Closed Delinquent Balance: No Fomes 18. Spring Rolls Luke N. Nguyen Delinquent Balance: -0- Business Closed Case Closed 19. Stone Pony William E. Gran Active Criminal Summons Delinquent Balance: $715.90 20. Sumo Sushi & Steak Seung H. Kang Active Criminal Summons Business Closed Jong P. Park Active Criminal Summons Delinquent Balance: No Forms 21, Taiwan Chinese Kai J. Huang Paid: -0- Restaurant Yong S. Lin Delinquent Balance: No Forms 22. Taste Bar& Grill Sheryl D. Edwards Active Criminal Summons Business Closed Delinquent Balance: No Forms Kit Williams March 2, 2015 Page 3 23. Tim's Pizza(North) Michael A. Stephens Active Criminal Summons Business Closed Delinquent Balance: -0- 24. Uncle Gaylord's Hiram F. Brandon Active Contempt Business Closed Delinquent Balance: $508.12 25. WOW Japanese Bistro Chong N. Kim Active FTA Warrant Business Closed Delinquent Balance: $2,527.00 TOTAL: $250.00 Fayetteville Town Center, Manager's Activity Report February 1, 2014 to February 28, 2014 Sales-Month to Month Comparison FEBRUARY FEBRUARY Month YTD YTD YTD 2014 base 2015 %Chane 2014 2015 %Change Sales 10 12 20% 32 20 (38%) #returned contracts by log date—GL Completed Events 13 26 100% 29 43 48% Sales $16,875.00 $32,335.90 92% $69,725.00 $41,285.90 (41%) $returned contracts by log date—GL Collections"$-Payment Lo $36,509.77 $61,793.14 69°/u $82,407.48 $87,577.12 6% Executed Contracts $36,650.00 $38,900.00 6% $104,300.00 108,335.90 4% Average perevent $Sales)#Sales) $1,687.50 $2,694.66 60% $2,178.90 $2,064.30 5% Quarterly Revenue I Quarter 21d Quarter 3`d Quarter 4"Quarter Goal $101,253.98 $123,000.00 $100,000.00 $122,000.00 •Toward Goal Collected 86% %Outstanding revenue for Quarter 14% Operations Items: o Receiving quotes to repair front steps. o Melanie Siers has resigned. March 13"was last day. o Receiving quotes to tint front and office windows. Currently accepting resumes. o Receiving quotes to repair door to Ozark room. o Upgraded to QuickBooks for General Ledger entries. Coordination University of Arkansas Signing Day—February 4,2015 University of Arkansas Greek Sing—February 20,2015 o The Razorback Foundation hosted the Signing o Greek Life hosted their annual"Greek Sing' Day banquet.Celebrating and welcoming the event.Each Fraternity was paired with a Sorority new freshman on the 2015 Arkansas football to compete in a musical type performance.Each team.All proceeds go towards scholarship funds. group choreographed and sang songs from the Arvest sales meeting—February 5,2015 90s. o Recognizing and honoring the success of each Girl Scout Thinking Day—February 22,2015 branch throughout the area. o Each year on February 22nd,girls participate in Zeta Days—February 7,2015 activities and projects with global themes to o Zeta Tau Alpha hosted their annual"Zeta Day" honor their sister Girl Guides and Girl Scouts in event.This event is attended by both the other countries.This day is called"World collegiate and alumnae members. Thinking Day". Moon/Central Distributing—February 10,2015 Chilirhea—February 28,2015 o An invitation-only beer tasting event to promote o Chilirhea is a family fun event for all ages.This their products with current and potential clients. year they're celebrating their 10`h year; Bedford Camera—February 18,2015 benefiting Alzheimer's Arkansas and UAMS.Over o Seminar on how to properly use your camera. 30 different teams competed in the chili cook This gave people a chance around the area to off.Live music by the Uncrowned Kings and learn more about what their camera has to offer. donated beverages from Local breweries. Social Media Summary-Over the month of February,we were able to obtain: TOTAL FOLLOWERS ■Jan. ■Feh. FACEEOOK PINTEREST INSiAGRAM LINKEDIN Event Breakdown Non-profit events—23% Community events—4% corporate events—35% UA events—38% TOWN CTR 2015 JAN 15 FEB 15 MAR 15 APRIL 15 MAY 15 JUNE 15 JULY 15 AUG 15 SEPT 15 OCT 15 NOV 15 DEC 15 2015 2014 budget budget budget budget budget budget budget budget budget budget budget budget BUDGET BUDGET INCOME Rental 14,525 23,250 32,600 64,880 34,615 31,800 23,750 27,750 57,575 43,325 35,101 32,150 421,321 440,476 Incidentals 3,720 3,033 950 5,172 3,515 5,830 3,232 3,200 2,878 6,123 3,675 1,831 43,159 Incidental Tax 363 296 93 504 343 568 315 312 281 597 358 179 4,208 Parking Revenue 7,071 Parking Lease 11,221 Alcohol 408 10,611 2,810 5,106 1,596 1,249 1,790 3,159 5,130 1,804 33,663 28,532 Interest Income Checking 54 58 74 83 86 57 55 50 62 56 32 54 721 1,200 Special Projects 948 1,704 200 366 1,025 825 125 5,193 TOTAL 18,608 26,579 35,332 70,556 38,473 41,110 27,297 40,388 61,603 50,045 41,309 38,300 538,032 488,500 EXPENSES Salaries&Wages 16,094 16,094 16,094 16,094 16,094 16,094 16,094 16,094 16,094 16,094 16,094 25,750 202,784 166,207 Contract Labor 3,116 3,116 3,116 3,116 3,116 3,116 3,116 3,116 3,116 3,116 3,120 3,120 24,000 37,400 Payroll Taxes 1,448 1,448 1,448 1,448 1,448 1,448 1,448 1,448 1,448 1,448 1,448 1,318 17,246 16,041 Credit Card Discounts 297 577 167 763 927 585 274 657 546 792 229 5,814 5,400 Insurance 3,350 3,350 3,350 3,350 3,350 3,350 3,350 3,350 3,350 3,515 3,515 3,515 40,695 32,088 401K Match 483 483 483 483 483 483 483 483 483 483 483 483 5,796 5,720 Utilities Water 567 610 521 576 795 765 802 696 893 754 639 639 8,257 8,110 Phone 599 599 605 650 653 647 647 659 657 652 658 658 7,684 7,410 Electricity 5,680 5,668 4,848 4,765 6,822 7,167 6,601 6,338 6,340 6,340 4,764 4,965 70,298 67,384 Gas 750 2,722 750 3,077 708 166 209 200 200 508 1,040 1,952 12,282 9,803 Postage 100 100 60 260 260 Publication and Dues 150 150 Linens/Outside Laundry 2,377 2,377 2,377 2,377 2,377 2,377 2,377 2,377 2,377 2,377 2,377 2,377 28,524 27,926 Repairs and Maintenance 9,000 3,000 9,000 6,000 7,000 5,000 8,000 7,000 9,000 8,000 7,000 6,000 84,000 60,000 Office Expense 450 450 450 450 450 450 450 450 450 450 450 450 5,400 5,400 Advertising and Marketing 1,000 1,000 1,000 Travel&Training 4,000 4,000 5,000 Taxes and Licenses 2,000 1,500 500 4,000 4,000 Special Projects-T.C.Projects 948 1,704 200 366 1,025 825 125 5,193 Other Expenses Minor Equipment Minor Equipment Ca italizec Sales Tax Expenses 83 83 83 83 83 83 83 83 83 83 83 83 1,000 1,000 Security 200 200 200 200 200 200 200 200 200 200 200 200 2,400 4,200 24,000 TOTAL 29,385 21,938 26,547 23,826 27,598 24,563 26,735 24,583 27,023 25,481 23,449 22,869 530,633 488,499 Completions by Meeting Date Block February 2015 Rep Meeting Dates Completion Attend Peak Pickup $Value Tyson Invitational Indoor Track&Field MARLO 02/12/2015 02/23/2015 6,000 800 1,600 $2,223,540 02/14/2015 1,764 HQ: Multiple Hotels Ozark Juniors Volleyball Club MARLO 02/20/2015 02/26/2015 1,500 200 400 $555,885 Natalie Jones Memorial Tournament 02/22/2015 374 HQ: Multiple Hotels Total for February 2 Groups Blocked 2,000 $2,779,425 Picked Up 2,138 %Picked Up 106.90% Total for 2015 2 Groups Blocked 2,000 $2,779,425 Picked Up 2,138 %Picked Up 106.90% Page 1 of 1 Printed: 3/10/2015 10:51AM