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Home My WebLink About2014-03-03 - Agendas - FinalCITY OF ¶v!1e Y ARKANSAS Parks and Recreation Advisory Board Meeting March 3, 2014 at 5:30 p.m. City Administration Building Room 111 113 West Mountain Street Fayetteville, AR AGENDA Members: Phillip Watson — Chair, John M. Paul -Vice Chair, Wade Colwell, Richie Lamb, Terry Lawson, Chuck Maxwell, Phillip McKnight, David Priest, David Proffitt City Staff: Connie Edmonston, Director; Byron Humphry, Maintenance Superintendent; Alison Jumper, Park Planning Superintendent; Alan Spann, Recreation Superintendent; Melanie Thomas, Senior Secretary 1. Call to Order 2. Roll Call 3. Approval of February 3, 2014 PRAB Meeting Minutes PRAB Motion: 4. BGSO Annual Report: Walt Eilers, BGSO Board President 5. Trails Update: Matt Mihalevich, Trails Coordinator 6. Review of Trail Ordinance Amendment: Alan Spann, Recreation Superintendent 7. Park Land Dedication: Alison Development Name: Engineer: Owner: Location: Park Quadrant Units: Total Acres: Land Dedication Requirement: Money in Lieu Requirement Existing Parks: Developer's Request: Staff Recommendation: Estimated Annual Maintenance: Jumper, Park Planning Superintendent Capstone Collegiate Properties CEI Engineering Associates, Inc. Capstone Collegiate Communities, LLC Southeast corner of Wedington Drive and 1- 540 SW 167 multi -family 27.85 acres 2.34 acres $93,520 Bryce Davis Park, Friendship Park, Hotz Park, Lewis Soccer Complex, Village at Shiloh Land, Hamestring Creek Trail, Shiloh Trail Money -in -lieu Money -in -lieu N/A Mailing Address: 113 W. Mountain Street Fayetteville, .AR 72701 www.fayetteville-ar.gov Justification: The existing parks and connection trails in the area will meet the recreational needs of this development. Additionally, this student housing development is providing approx. 4 acres of private greenspace for its residents. PRAB Motion: 8. Lake Sequovah Land Conversion: Connie Edmonston, Parks & Recreation Director 9. Announcements March 1 March 13 March 16 March 17 March 31 Youth Spring Soccer games begin Adult Spring softball registration ends Early Youth Softball registration ends Late Youth Softball registration begins Adult Softball Spring season begins 10. Attachments 1. February 3, 2014 PRAB Meeting Minutes 2. BGSO Annual Report 3. Trail Ordinance Proposal 4. Capstone Collegiate Properties Development Item 5. HMR Report 10. Adjourn 2 ay'F'Ite elle FAYETTEVILLE PARKS AND RECREATION ADVISORY BOARD MEETING Minutes for February 3, 2014 Opening: The regular meeting of the Parks and Recreation Advisory Board was called to order by John Paul at 5:35 pm in room 111 at the City Administration Building, located at 113 West Mountain Street in Fayetteville, Arkansas. Present: Parks and Recreation Advisory Board members McKnight, Priest, Lamb, Maxwell, Paul, Colwell, Lawson, and Proffitt were present. Watson was absent. Staff members Edmonston, Jumper, Humphry, and Spann were in attendance. AGENDA: 1. Approval of January 13, 2014 PRAB Meeting Minutes Paul requested a change. Under item 10 for the vending ordinance, "no more than four permits should be issued" has been changed to "more than four permits should be issued". PRAB Motion: Colwell motioned to accept the corrected minutes, and Proffitt seconded it. Motion passed 8-0-0 by voice vote. 2. Appointment of PRAB Members to Botanical Gardens Society of the Ozarks and Active Transportation Advisory Committee as required by City Code. PRAB Motion for BGSO Representative: Maxwell motioned for Lamb to be the representative, and McKnight seconded. Lamb accepted. Motion passed 8-0-0 by voice vote. PRAB Motion for ATAC Representative: McKnight motioned for Paul to be the representative, and Maxwell seconded it. Paul accepted. Motion passed 8-0-0 by voice vote. 3. Park Land Dedication: Development Name: Engineer: 1 Alison Jumper, Park Planning Superintendent Razorback Student Housing Crafton Tull Owner: Location: Park Quadrant Units: Total Acres: Land Dedication Requirement: Money in Lieu Requirement Existing Parks: Developer's Request: Staff Recommendation: Estimated Annual Maintenance: Justification: University Housing Group, Inc. Southwest corner of 15th Street and Razorback Road SW 76 multi -family 4.42 acres 1.06 acres $42,560 Finger Park, Greathouse Park, World Peace Wetland Prairie, Hill Place Land, Town Branch Trail Money -in -lieu Money -in -lieu N/A The existing parks in the area will meet the recreational needs of this development. Jonathan Ely, a representative from Crafton Tull, was available to answer questions. Colwell wanted to know how many stories the development would be. Ely said it would be between three and four, probably three. Edmonston commented that the trail they are building for us is very important. PRAB Motion: McKnight motioned to accept the $42,560 money in lieu, and Proffitt seconded it. Motion passed 8-0-0 by voice vote. 4. 2013 Annual Parks and Recreation Department Report: Connie Edmonston, Parks and Recreation Director According to Article II, Chapter 33.018 (B) in the Fayetteville Code of Ordinances, Parks and Recreation Advisory Board is to prepare an annual report to City Council. Once the annual report is approved by PRAB, this document will be forwarded to the City Council. PRAB Staff Recommendation: PRAB to approve the 2013 Annual Report to be presented to City Council. PRAB Motion: Colwell motioned to accept the 2013 Parks and Recreation Annual report, and Paul seconded it. Motion passed 8-0-0 by voice vote. 5. Fayetteville Parks and Recreation Dept. Leave No Trace Member for 2014: Connie Edmonston, Parks and Recreation Director The City of Fayetteville was the first Leave No Trace city member within the state of Arkansas. See attached letter with benefits of Leave No Trace. 2 Edmonston said that Fayetteville was the first city to be a Leave No Trace (LNT) city in Arkansas. She said that this is the third year for Fayetteville. Because Fayetteville is a member, they can use the LNT logo when needed. She added that Parks has one LNT park — Mount Sequoyah Woods. 6. Regional Park Update Jumper said that Lose and Associates is working on the master plan. ADEQ put out a bid request for the landfill remediation, but she hasn't heard from them yet for the results. Priest asked how many fields are planned for Phase I. Jumper said eight soccer fields and three baseball fields are planned. Priest wanted to know when the fourth baseball field would be added. Jumper said it depended on the funding. She said she hasn't seen any preliminary cost estimates from the consultants yet. Paul wanted to know how much a field costs. Edmonston said a field costs between $650,000 - $700,000. Paul asked if that was per field. Edmonston said yes. The cost covers the grading, utilities, and everything else needed to form a field. She said she is hoping to get grants and donations to help pay for them. Priest asked about the number of events that could be held with only three fields. He said it would be good if the fourth field could be put in at the same time. Edmonston said Parks has been getting park land dedications in the SW quadrant, so some of that money may be able to be used. She said that's why Parks is waiting on the estimates from the consultants. Jumper said Parks should get the estimates this month. Paul asked if tournaments could be held with only three fields. Edmonston said it depended on what type of tournament it was. She said the fields at Walker could still be used. Paul asked how many fields were needed to move things from Walker out to the Regional Park. Edmonston said there will be eight fields. Paul asked if both Walker and Regional Park would be used at first. He added that there was a possibility that his kids might play at Regional Park one week, and Walker Park the next week. Spann said it depended on the age of the child as to where they would be playing. 3 Maxwell wanted to know if the Walker fields were staying. Edmonston said some of them would be. Paul wanted to know why the Walker fields were needed if the program was moved to Regional Park. Edmonston said the fields would be extra practice fields. Lawson commented that there is a very large group of 5 to 8 year old kids right now, and not enough fields. He said some of those fields will be needed at Walker, and the fourth field would be very valuable for tournaments. He added that 4 fields is the minimum for state tournaments, and that a way needs to be figured out to build the fourth field. Paul wanted to know if there had ever been discussion on not building the fields until all four could be built. Edmonston said no, and that the 3 fields are in the bond. Paul said the pushback on the Active Transportation Committee (ATC) is that there are no trails to the Regional Park. He said there are two options for a trail - come down Shiloh, or come down Cato Springs. He said he would like input so he can give info to the ATC. Lawson asked if either one of those options would fit in with a neighborhood. Paul said that Shiloh would be fairly easy. It would be adjacent to the road. There is a creek that goes between Cato Springs and 71. He said there are issues with both options. Edmonston said it would be nice to have a trail out there. Paul said he wants the trail there the day the Regional Park opens, but he realizes that may not be possible. Lamb asked if the timeline would come through PRAB. Edmonston said no, but PRAB can request to review it. It goes through ATC first, and then the City Council. Paul said he would like to have the info before the April ATC meeting. Edmonston said she would put it on the PRAB March agenda. 7. Other Business: Jumper said the new vending proposal was moving along. This proposal allows food trucks to come on to park properties for no more than 4 hours. They then have to move on. She said that there is also a proposal for the sale of non-food items at special events that would have to be approved by Parks and Recreation. Vendors would have to pay for a parking permit, which is around $650. Maxwell asked if vending machines had ever been considered. 4 Edmonston said they had been tried, but it didn't work well. Paul wanted to know why they didn't work. Edmonston said there was vandalism to the machines, so the machine owners no longer wanted their machines there. Proffitt said there is lots of opportunity for vending in the parks. Priest added that it would help out the HMR taxes. Colwell wanted to know how much money was in the NE quadrant Edmonston said there wasn't much, but there wasn't much going on in that area. 8. PRAB 2014 Orientation 9. Adjournment Regularly scheduled meeting adjourned at 6:20 pm PRAB Orientation adjourned at 9:20 pm Minutes taken by Connie Edmonston and Melanie Thomas 5 Season 6 most successful to date for Botanical Garden! Looking back on 2013, the Botanical Garden of the Ozarks' Sixth Season was a program and financial success. Our numbers grew to record levels. Botanical Garden attendance exceeds 84,000. • 43,000 paid guests toured the Garden. • 11,000 attended weddings, receptions or meetings. • 10,650 area students attended nature classes taught by the Garden. • 3,500 students from four counties attended Butterfly and Earth Days. • 2,850 members were admitted to the Garden • 2,700 attended the concert series and Firefly Fling. • 2,600 attended classes and educational programs. • 2,500 shopped at the Farmers' Market. • 2,480 preschoolers attended the 24 Lil' Sprouts programs. • 2,400 Fayetteville residents visited the Garden free on Saturdays. The Garden continues to grow its support. • BGSO raised an operating budget of $504,000 from admissions, sponsorships, memberships and donations. • 1,350 members joined the BGSO. • 968 individuals donated to the Garden. • Launched a Planned Giving program and Professional Advisory Council. In 2014, the Garden's Season Seven, look for new features and programs. • Complete a Garden Trail around the inside perimeter of the Garden. • Add a thirteenth Garden featuring demonstration plantings. • Expand Garden marketing in print and digital media. • Increase emphasis on Planned Giving and awareness programs. • Enhance educational programs for children and adults. • Expand opportunities for volunteers to support the Garden. • The BGSO board will focus on increasing the budget to $560,000. • The Garden priority will be to finish the update of the Master Plan and planning for a comprehensive campaign to underwrite that plan. The Botanical Garden of the Ozarks consists of thirteen demonstration gardens showing the woody, herbaceous and exotic plant species that can be successfully included in Northwest Arkansas gardens. BGO is a seven-year-old venue on the shore of Lake Fayetteville, near the Fayetteville -Springdale line. It demonstrates sustainability, recycling, low -impact gardening, mulching and water saving techniques. Butterfly House has native butterfly and pollinator species. The maintenance and operations of the Garden are wholly supported by admissions, sponsorships, memberships and donations. To become a volunteer, join or donate go to our updated website, www.bqozarks.orq. Existing 97.016 Fee For City Park Ballfields For Tournaments (A) For the use of city park ballfields for tournaments, the mayor or his/her designee shall establish fees to be charged to defray the costs of maintenance, trash pickup and removal, equipment use, water, and electricity. (B) The sponsors of any tournament shall arrange for all necessary umpires. Upon conclusion of each tournament, the sponsors shall restore each field to the same condition it was in prior to the tournament. (Code 1965, '2-100; Ord. No. 2714, 4-7-81; Ord. No. 4115, 8-18-98; Code 1991, §97.016) Cross reference(s)--Penalty, '97.999. Proposal 97.016 Fee For City Park Athletic Facilities and/or Trails For Tournaments and/or Special Events (A) For the use of City Park Athletic Facilities or City Trails for Tournaments or Special Events, the Mayor or his/her designee shall establish fees to be charged to defray the costs of event setup, maintenance, trash pickup and removal, equipment use, water, and electricity. Fayetteville Trails will remain open to the public, with the exception of annual approved events operated by non-profit entities and/or events organized in conjunction with the City of Fayetteville. Trails and park areas shall not be closed more than 4 hours at a time unless approved by the Mayor or his/her designee. (B) The sponsors of any tournament or special event shall arrange for all necessary umpires and/or coordinators. Upon conclusion of each tournament/event, the sponsors shall restore each facility/trail to the same condition it was in prior to the tournament/event. (Code 1965, '2-100; Ord. No. 2714, 4-7-81; Ord. No. 4115, 8-18-98; Code 1991, §97.016) Cross reference(s)--Penalty, '97.999. CAPSTONE COLLEGIATE COMMUNITIES City of Fayetteville Parks and Recreation Advisory Board Attn: Carole Jones 113 W. Mountain Fayetteville, AR 72701 Dear Ms. Jones, Capstone Collegiate Communities, LLC also known as "C3" is hereby requesting to pay fee in lieu of for park land dedication per your discussion and recommendation with Erin Rushing CEI Engineering on January 3151. The project site is at the SE corner of Wedington Ave and Interstate 540 in western Fayetteville and consists of 30-36 acres as shown in the attached sketch. The project will be a multi -family cottage style apartment complex and will consist of 167 total units. C3 specializes in the development, construction and management of high-quality, off -campus student housing developments in close proximity to major colleges and universities across the country. C3 was formed in January 2012 as part of the restructuring of Capstone Development, the most active and experienced developer of student housing in the country for more than 23 years. Capstone Development had a portfolio that included 131 communities in 33 states which reflected almost $3.1 billion in project costs and 76,000 beds. Capstone Collegiate Communities carries on Capstone Development's legacy in the student housing industry with a specific focus on off campus/new construction developments. We look forward to developing this project in the City of Fayetteville and becoming a long term partner in the Community. Thanks for your time and consideration. Should you have any questions please feel free to call me. Thank you, i Vawter Principal 431 Office Park Drive, Birmingham, AL 35223 Proposed Development Site Capstone Collegiate Properties 0 1/2 MILE 1 MILE Legend Existing Pork Land Community Park Service Area Neighborhood Park Service Area I I Mini Park Service Area PROXIMITY MAP Capstone Collegiate Properties 02,1/2014 bATE MET I Li 9.13 ,: • 'r. - 'lti S86°59'33"E / ti: X GREENSPACE = .62 AC 1� i r I I n CN n zir hip NJ CN 0 SIP DOC • 111; ,I.:,•••r . N HOF O WES:111 SU SIP ACRES OH OH 0 0 O O 1 -STORY FRAME RESIDENCE ❑ Shed yzi-sEA REVOCABLE UST nom OIC -300 PAGE 425 22957 ACo ± 1 -STORY FRAME 0 RESIDENCE MIX 5/5 DUPLEX - 118 UNITS 5 BED - 31 UNITS 3/3 DUPLEX - 8 UNITS 3 BED - 10 UNITS TOTAL = 167 UNITS TOTAL PARKING = 838 TOTAL ACRES = 27.85 TOTAL GREEN SPACE: 178,429 SF (4.09 ACRES) 94 (1)4 Y z 0 E/75 X1) 1: _as • : • a ■ ti r:'•I••rr,{aI 28153 CEI PROJECT NO. 2/1l/l4 TO INITIAL DATE DPOR RER DKH PM DES DKH DRW Engineering Associates, Inc. ENGINEERS • PLANNERS • SURVEYORS LANDSCAPE ARCHITECTS • ENVIRONMENTAL SCIENTISTS 3108 S.W. REGENCY PARKWAY, SUITE 2 BENTONVILLE, AR 72712 (479)273-9472 FAX (479)273-0844 CAPSTONE COLLEGIATE COMMUNITIES SE CORNER OF WEDINOTON DR 4 MARINONI DR KINGSTON, AR CONCEPTUAL SITE PLAN REV DATE 2-21-14 C-2 SHEET NO. 1 OF 1 CELENG/NEER/NG_ASSOCJNC Capstone Collegiate Properties Project Site 0 500 1,000 2, N IFeet A 000 Fayetteville Parks and Recreation HMR Comparison 2010-2014 $300,000 s18gg �.WplE $250,000 g ppy pSY dV� �ti v�g J____ �gg�c.Q�� Mj. lli: gF �b P ffi�r jhg� - f: p ■2010 $200,000 — 1 v.- »r 02012 ■ 2013 $150,000M2014 $100,000 $50,000 — — — — — $ re >- 0j r Q Z J 0 1 W W W W a a D m a a o w w z 0 Year to Date 2010 2011 Total Comparison $ 310,393 I $ 337,582 I $ 384,227 I $ 398,700 I $ 2012 2013 2014 401,030 KARnenclal SenicestHMR Repoitsu2014 MMR Repot ds]2014 WAR Report YTD 2013-2014 0.6% YTD 2013-2014 $2,330