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HomeMy WebLinkAbout2013-12-02 - Agendas - FinalParks & Recreation Staff Connie Edmonston, Director Byron Humphry, Maintenance Superintendent Alison Jumper, Park Planning Superintendent Alan Spann, Recreation Superintendent Melanie Thomas, Senior Secretary aye?ttvt1e A 14 Parks & Recreation Advisory Board Steve Meldrum - Chair Terry Lawson Jonathan Leonard Phillip McKnight Richie Lamb Phillip Watson -Vice Chair John M. Paul David Proffitt Chuck Maxwell Parks and Recreation Advisory Board Meeting December 2, 2013 at 5:30 p.m. City Administration Building Room 111 113 West Mountain Street Fayetteville, AR NOTE: Dogwood Bench Dedication Ceremony at Wilson Park by the Castle on Prospect & Park Street at 4:30 pm Hope you can join us! AGENDA: Special Holiday treats will be served! 1. Approval of November 4, 2013 PRAB Meeting Minutes PRAB Motion: 2. Park Land Dedication: Development Name: Engineer: Owner: Location: Park Quadrant Units: Total Acres: Land Dedication Requirement: Money in Lieu Requirement Existing Parks: Developer's Request: Staff Recommendation: Estimated Annual Maintenance: Justification: PRAB Motion: 3. Regional Park Update December 2, 2013 PRAB Agenda Alison Jumper, Park Planning Superintendent Ozarks Lookout Blew and Associates Bank of Fayetteville South of Township Street, east of College Avenue NE 60 single family Approx. 16 acres 1.38 acres $55,200 Gulley Park, Gregory Park, Brooks -Hummel Nature Preserve, Craft Park Money in lieu Money in lieu N/A The existing parks in the area will meet the recreational needs of this development. 1 4. Other Business: 5. Adjournment Upcoming City Council Items & Events: Dec 24 - 25 Dec 24 — Jan 10 Jan 1 Holiday — City offices closed Lake Fayetteville and Lake Sequoyah offices and marinas will be closed Holiday — City offices closed Attachments: Agenda Items listed below: 1. November 4, 2013 PRAB Meeting Minutes 2. Ozarks Lookout Project Information Reports: HMR Monthly Report December 2, 2013 PRAB Agenda 2 ty3le lt%A H'•M1'� FAYETTEVILLE PARKS AND RECREATION ADVISORY BOARD SPECIAL MEETING Minutes for November 4, 2013 Opening: The regular meeting of the Parks and Recreation Advisory Board was called to order by Steve Meldrum at 5:32 pm in room 111 at the City Administration Building, located at 113 West Mountain Street in Fayetteville, Arkansas. Present: Parks and Recreation Advisory Board members Meldrum, Leonard, Lamb, Lawson, and Paul were present. McKnight, Proffitt, Watson, and Maxwell were absent. Staff members Edmonston, Humphry, Jumper, Spann, Mihalevich, and Thomas were in attendance. AGENDA: 1. Approval of October 7, 2013 PRAB Meeting Minutes PRAB Motion: Leonard motioned to accept the minutes as written, and Lawson seconded it. Motion passed 5-0-0 by voice vote. 2. Regional Park Update Jumper said that early voting begins tomorrow, and next Tuesday, November 12, is the election. She added that Lose and Associates were chosen for the Regional Park master plan and will be on the consent agenda tomorrow night. Edmonston said that the Regional Park is coming, and she's excited. Meldrum said it's good news and it's been awhile in the making. 3. USTA Tennis Program Request: Chris Cash, USTA and assistants Andrew Atkinson and Erica Rogers USTA is requesting to provide youth and adult tennis programs for the City of Fayetteville. USTA would become a Park Partner and ten percent of the registration fees would go back to Parks. 1 Rogers said there will be 3 phases. Phase 1 (December 1, 2013) will be the beginning of the basic adult and youth programming, multiple cardio tennis classes, and preparing for the tennis program. Phase 2 (February 1, 2014) will offer USTA adult leagues, team drills, expanded youth programming, and a court reservation system. Phase 3 (April 1, 2014) will offer USTA Junior Team tennis and drills, will expand youth programming, and will assess the current state of Fayetteville tennis and adjust accordingly. Spann added that this program came highly recommended. Rogers added that 10% of the funds received will come back to Parks and Recreation. Paul asked when the cardio tennis classes would be. Rogers said they would be later in the day. Paul wanted to know how someone would get plugged into the program. Spann said social media would be used; plus signs would be posted at the tennis courts. Meldrum asked if Parks has a reservation system for courts. Spann said a system was in place for softball fields, but not tennis courts. Leonard wanted to know if there would be local tennis clubs that would use the reservations. Rogers said local places like the Fayetteville Athletic Club could make reservations. Spann added that Pagnozzi Scholarships could also be used for this program. Lamb wanted to know what happens to the 90% of the funds taken in, after the 10% is given to Parks. Rogers replied that it was used to pay the coaching fees and to buy new equipment. Meldrum said that awhile back, guests at one PRAB meeting weren't happy about the tennis courts. He wanted to know if the 2 pressure had eased up a little since Fayetteville High doesn't use them anymore. Edmonston said she hadn't gotten any complaints. She added that several supervisors have called in to the Parks office the number of people playing on the courts at different times of the day, and they usually weren't full. Atkinson said that he has never had to wait more than 15 minutes for a court. Paul asked if a lot of people played tennis during the colder months. Rogers said most people play when it's 40 degrees or more. Paul said Phase 3 in April is the assessment month. He wanted to know if that was too early to access. Atkinson said it's just a plan, but it's not set in stone. Tennis starts to pick up in April. Paul asked if the program would be dropped if the numbers were too low in April. Spann said no, the program wouldn't be abandoned. Lawson said he thought the program should have an annual assessment to make sure it was a good fit all around. Spann said that is a goal for all the programs. Edmonston said she was excited because it's been many years since Fayetteville has had a tennis instructor. Park Staff Recommendation: Approval of request. PRAB Motion: Paul motioned to approve the USTA Tennis program request so he could have a cardio tennis class, and Meldrum seconded it. Motion passed 5-0-0 by voice vote. 3 4. Lake Fayetteville Boat Dock Trail Revision: Matt Mihalevich, Trails Coordinator Mihalevich said this project will happen next year. It's been a highly requested project because a piece of the trail is shared by the road. He said they don't want an on -street section of trail. He said that they would like to reposition the fence around the marina. The plan is to put the trail south of the fence and install a new fence, and also clean up the overgrown, scrubby plants. The marina gates will also be moved back a little. The trail will be kept away from the riparian area. They also got a $75,000 grant to help pay for it. Lawson said it was a great idea, because that area is dangerous. Edmonston added that the area was very busy. Jumper asked when the project will begin. Mihalevich said it would begin early next year. Meldrum asked for a quick update on the tunnel at MLK. Mihalevich said the walls are finished, and a light will be put in. The bridge abutment piles have arrived. He added that the Clear Creek Trail name was approved by the Council. Paul asked when the Regional Park trails would begin. Mihalevich said it would be part of the Cato Springs Trail. Once the park gets going, the trails there will be high priority. Meldrum added that until the park is actually there, and the trails are in, people will continue to drive, just like people drive to the Lewis fields. 5. Park Land Ordinance Amendment Proposal: Alison Jumper, Park Planning Superintendent Jumper said that currently the ordinance applies only to certain types of developments, and excludes smaller projects that are under an acre. The proposal includes the smaller projects. It's a small change, but a big change. Edmonston added that the impact on parks will be significant. Lamb wanted to know how it would work on duplexes. 4 Jumper said that duplexes were usually accessed as single family units. Meldrum asked if there were any downsides to this. Edmonston said that developers will understand it's an impact on parks, and will make parks better for their clientele. Lamb said it will have a big impact. He added that PRAB has to keep the citizens in mind, but also not make it impossible to build on a small site. Meldrum said that there would be some feedback on this. Lamb said that there are a lot of challenges building on a smaller site. If the site is small, it's harder to absorb costs. It's good to want to bring in more revenue, but he said he didn't want to make it more difficult for developers. Jumper said any proposal will have to go through a public process. Meldrum asked if it would go through the Planning Commission. Jumper said yes, it would. PRAB Motion: Lawson motioned to accept the Park Land Amendment Proposal. Paul seconded it. Motion passed 4-1-0, with Meldrum giving the dissenting vote. 6. Other Business Meldrum showed a picture of the dogwood bench that Eugene Sargent made for Wilson Park. Edmonston said that every three years, PRAB terms are up. She said Lawson, Meldrum, and Leonard's terms were up this year. She encouraged them to reapply and reminded everyone that the applications had to be received by the City Clerk's office by November 22, 2013 at 5 pm. Aubrey Shepherd, a guest, reminded everyone about the Veteran's 5K on Saturday, November 9, at 8 am beginning at Government Avenue. The funds raised will help buy more property to expand. There is a $25 entry fee. The Veteran's parade is on Monday. He added to keep an eye out on Monday, because veterans can get free lunches at different places. 5 7. Adjournment Meeting was adjourned at 6:18 pm Minutes recorded by Melanie Thomas 6 Blew 6„6 Associates, P.A. Civil Engineers Professional Land Surveyors 524 W. Sycamore Street Suite #4 Fayetteville, AR 72703 PH: 479-443-4506 * FAX: 479-582-1883 http://www.blewinc.com November 20, 2013 Parks Review Advisory Board 1455 S. Happy Hollow Rd. Fayetteville, Arkansas 72701 RE: Single Family Subdivision To Whom It May Concern, Bank of Fayetteville proposes a 60 lot subdivision on the parcel south of the Summit Place Subdivision at the end N. Marks Mills Lane The subdivision is within 0.5 miles of Gulley Park. The lots are to be developed as Single Family Homes. The developer will not be dedicating any land for parks. On behalf of Bank of Fayetteville I am requesting to make payment in lieu of land dedication for this project. A Preliminary Plat for the project is attached. 411111K '111 .1111141"111. - Owner - - presentative of Bank of Fayetteville Date Ozarks Lookout O 1/2 MILE 1 MILE Legend Existing Park Land 1 Community Park Service Area Neighborhood Park Service Area I 1 Mini Park Service Area PROXIMITY MM Ozarks Lookout A66 IMe 1661019 :28 PM @ a scale of 1:1 to dwg to pdfpc3 by Eheller s mill In\parks sub n:Aprojects\13-578 henson m Cul-de-sac radius to be removed S02°51'07"W 60.00' 60.00' 60.00' 1193.78' COLT SOUARE DR Er COLT 60.00' 60.00' 502°4733"W 60.000 502°4733"W 502°4733"W 60.000 60.000 502°47'33"W 60.000 i f—If—If nom. VICINITY MAP N.T.S. S02°4733"W 60.000 502°4733"W 60.000 502°4733'W 60.000 S03°01'59W Cul-de-sac radius to be removed 100.941 ro 96.55' 71.70' 91.12' 60.03' Proposed Features: Feature ee ee c_ 0 X 0 - I;1 im N m v X"W ilp •r • 0 X"SS v 0 GAS OH E UGE 017 FO OHT UGT t Description 60.03' 60.03' 60.03' 60.03' Property Line Onsite Property Line Offsite Property Line Right -Of -Way Line Setback Line Easement Line Zoning Limits Street / Drive Centerline Curb And Gutter (See Site Plan For Size) Thickened Edge Of Pavement Asphalt Pavement (See Detail Sheet For Pavement Sections) Concrete Pavement (See Detail Sheet For Pavement Sections) Concrete Sidewalk (See Site Plan For Dimensions) General Fence Line (see Flan For Type) Chain Link Fence Line Board Fence Line Storm Catch Basin(s) Storm Pipe (see Grading Plan For Type And Size) Retaining Wall See Utility Plan For Line Sizes Water Line Tee, Cross, Bends, Gate Vale & Reducer Fire Hydrant & Assembly Water Meter - Single Water Meter - Double Sanitary Sewer Line Sanitary Sewer Service Sanitary Sewer Manhole Gas Line Overhead Electric Line Underground Electric Line Cable Television Line Fiber Optic Line Overhead Telephone Line Underground Telephone Line Utility Pole Light Pole Note: * See Survey For Existing Features Legend. * See Cover Sheet For Abbreviation List. Site Information PROPERTY INFORMATION oss Site Area: Proposed Dedicated R.O.W: Net Site Area: Zoning: 722,952.00 sf 94,442.00 sf 628,510.00 sf 16.60 acres 2.17 acres 14.43 acres District RSF-4, HHOD ZONING REGULATIONS Front Yard: Side Yards: Rear Yards: Minimum Lot Width HHOD: Minimum Lot Area: SITE INFORMATION Total Paved Area: 15 ft 5 ft 10 ft 60 ft 8,000 sf 81,575.00 sf 1.87 acres Total Sidewalk Area: Total Building Area: Total Impervious Area: Total Pervious Area: 12,867.00 sf 0.00 sf 94,442.00 sf 534,068.00 sf 0.30 acres 0.00 acres 15.0% 85.0% Lot Information 61 Total Lots 56 Builable Lots Density 3.43 units per acre 50' Know what's below. Call before you dig. 29' S GRAPHIC SCALE 50' Io( 200' ( IN FEET ) 1 inch = 50 ft / FIRM-. BT ,EW &ASSOCIATES, PA CIVIL ENGINEERS & LAND SURVEYORS 524 W. SYCAMORE ST, SUITE 4 FAYETTEVILLE, ARKANSAS 72703 OFFICE: 479.443.4506 FAX: 479.582.1883 www.BLEWINC.com Certificate of Authorization N9 1534 BRAVOS ISP. E. Heller foil NI n111ER 2013-13-578 SUITMIrIAI. MTF° 2013-12-04 SC.\TE• As Noted DRA\CIN(: NAiMF'. 13-578 Entrance To Ozarks Lookout.dwg SI IFF:I' NUT113ER 1 IL J Gulley Park Ozarks Lookout Project Site Gregory Park Brooks -Hummel Nature Preserve Craft Park 0 500 1,000 2, N IFeet A 000 $300,000 $250,000 $200,000 $150,000 $100,000 $50,000 Fayetteville Parks and Recreation HMR Comparison 2009-2013 Z FEBRUARY S 0 ce2 W Z J D SEPTEMBER OCTOBER NOVEMBER DECEMBER ■ 2009 0 2010 02011 ■ 2012 ■ 2013 Year to Date 2009 2010 Comparison $ 1,991,241 I $ 2,010,023 I $ 2,096,298 I $ 2,312,626 I $ 2,386,205 Total 2011 2012 2013 K:1Rnancial SenMces&HMR Reporls1t2013 HMR ReportAg2013 HMR Repo' YTD 2012-2013 3.2% YTD 2012-2013 $73,580 Note: Last few days of November will be actualized on December's HMR Report.