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Home My WebLink About2014-04-07 - Agendas - FinalCITY OF ¶v!1e Y ARKANSAS Parks and Recreation Advisory Board Meeting April 7, 2014 at 5:30 p.m. City Administration Building Room 111 113 West Mountain Street Fayetteville, AR AGENDA Members: Phillip Watson — Chair, John M. Paul -Vice Chair, Wade Colwell, Richie Lamb, Terry Lawson, Chuck Maxwell, Phillip McKnight, David Priest, David Proffitt City Staff: Connie Edmonston, Director; Byron Humphry, Maintenance Superintendent; Alison Jumper, Park Planning Superintendent; Alan Spann, Recreation Superintendent; Melanie Thomas, Senior Secretary 1. Call to Order 2. Roll Call 3. Arkansas Recreation and Parks Association Awards: Connie Edmonston, Parks and Recreation Director ARPA Individual of the Year: Diane Gaynor — Community Garden Leader ARPA Group of the Year: Fayetteville Chain Gang — Disc Golf Club ARPA Natural Resource: Lake Fayetteville Prairie Restoration Project 4. Approval of March 10, 2014 PRAB Meeting Minutes PRAB Motion: 5. BGSO Report: Richie Lamb, PRAB Representative and Byron Humphry, Parks Maintenance Superintendent 6. Park Land Dedication: Alison Jumper, Park Planning Superintendent Development Name: Engineer: Owner: Location: Park Quadrant Units: Total Acres: Land Dedication Requirement: Money in Lieu Requirement Existing Parks: The Cottages of Fayetteville CEI Engineering Associates, Inc. Capstone Collegiate Communities, LLC Southeast corner of Wedington Drive and 1- 540 SW 150 multi -family 22.62 acres 2.10 acres $84,000 Bryce Davis Park, Friendship Park, Hotz Park, Lewis Soccer Complex, Village at Mailing Address: 113 W. Mountain Street Fayetteville, .AR 72701 www.fayetteville-ar.gov Developer's Request: Staff Recommendation: Estimated Annual Maintenance: Justification: PRAB Motion: 7. Park Land Dedication: Shiloh Land, Hamestring Creek Trail, Shiloh Trail Money -in -lieu Money -in -lieu N/A The existing parks and connection trails in the area will meet the recreational needs of this development. Additionally, this student housing development is providing approx. 3.14 acres of private greenspace for its residents. Alison Jumper, Park Planning Superintendent Development Name: Engineer: Owner: Location: Park Quadrant Units: Total Acres: Land Dedication Requirement: Money in Lieu Requirement Existing Parks: Developer's Request: Staff Recommendation: Estimated Annual Maintenance: Justification: East Mission Boulevard Development Ecological Design Group, Inc. East Mission Boulevard, LLC South of Mission Blvd, East of Greenview Drive, West of Cambridge Road SE 59 single family and 6 multi -family 13.4 acres 1.44 acres $57,640 Gulley Park, Craft Park, Ridgeway View Money -in -lieu Money -in -lieu N/A The existing parks in the area will meet the recreational needs of this development. Additionally, this development is providing approx. 1.47 acres of private greenspace for its residents. PRAB Motion: 8. Regional Park Progress Update: Alison Jumper, Parks Planning Superintendent 9. PRAB Meeting Policies: Connie Edmonston, Parks and Recreation Director a. If there is not a quorum present at the start time of the PRAB's regular or special meeting, the meeting will be adjourned and no business can be discussed. PRAB's quorum size is five members. This is why our Parks Secretary sends emails and calls PRAB members about attending because we do not want PRAB members who can attend plus others who are on the agenda or the public to come to a meeting that would be immediately be adjourned. b. If an item is to be added to the PRAB Agenda at the meeting, a request must be made at the beginning of the meeting to add the item and PRAB members must 2 vote to approve whether to allow the item to be added. This gives transparency to our citizens who may be interested in the added item and allow them the opportunity to attend and participate in our meetings. 10. Announcements April 12 Clear Creek Trail Opening at 1 pm April 14 Youth Softball begins April 19 Youth Spring Soccer ends April 19 YRCC Easter Egg Hunt April 21 Adult softball summer registration begins April 24 YRCC Community Meeting 11. Attachments 1. ARPA Individual Volunteer Award — Diane Gaynor 2. ARPA Group Volunteer Award - Fayetteville Chain Gang — Disc Golf Club 3. ARPA Natural Resource Award — Lake Fayetteville Prairie Restoration Project 4. March 10, 2014 PRAB Meeting Minutes 5. The Cottages of Fayetteville Development Item 6. East Mission Boulevard Development Item 7. HMR Report 12. Adjourn 3 ARPA Awards Application Deadline: February 1, 2014 Email to: execdir@arkarpa.org Format: All entries must be submitted electronically. Narratives in word format and one to three photos in 300 dpi .jpeg. Eligibility: All nominees must have worked or been conducted through the department of an ARPA Member during the last 12 months. Check Award Category (one per submission): *Professional *Young Professiona X Individual Group Natural Resources Program Sports Management Program Therapeutic Recreation Program Tourism/Recreation Name of Nominee: Diane Gaynor Facility over $500,000 Facility under S500.000 (as you would like printed on award) ARPA Member Responsible for Nominee: Byron Humphry Contact information for questions regarding nomination: Name: Organization: Email: Byron Humphry City of Fayetteville Parks and Recreation bhumphry@fayetteville-ar.gov Nominees will be judged on the following scale: • 10% Brief description of activities offered, population served, length and duration of program. • 60% Describe the innovative nature of the program/facility/group to be judged. Include reasons why the program/facility/group was established, interagency cooperation and community needs it fulfills. • 20% What has the program/facility/group done to expand interest in Parks and Recreation. • 10% Provide operating budget, number of participants, number of paid staff, and number of volunteers. *Professional and Young Professional nominees need to provide a resume and letter of reference from at least three sources. Give a brief description of activities offered, population served, and length and duration of the program. Diane Gaynor is a valuable citizen and community volunteer who contributed to the City of Fayetteville Parks and Recreation Division's Community Gardens in the Parks program in 2012 and 2013. Soon after joining the Walker Park Community Garden (WPCG) in April 2012 Diane expressed interest in volunteering as a Community Garden Leader. Diane brought many years of valuable gardening experiences and had previously participated in other community gardens. In addition to these qualifications she enjoys working with people, has excellent communication skills and a strong sense of community. These assets coupled with her love for the outdoors made her a natural fit as a Community Garden Leader. She was always ready to work with other garden volunteers and to involve all gardeners in events and group workdays. Diane was the first point of contact for the CG participants and visitors. She was always ready to lend a hand if a gardener needed assistance or could no longer garden. She maintained current contact information on all gardeners and worked tirelessly with City staff to develop and schedule events. Describe the innovative nature of the program/facility/group to be judged. Include reasons why the program/facility/group was established, interagency cooperation and community needs it fulfills. Several garden and program improvements resulted from Diane's thoughtful and creative ideas. She initiated the Food to Share program, which is an effort to help increase the supply of fresh produce in Fayetteville. Space is dedicated for garden program participants to work together growing and harvesting extra food. This fresh produce is shared with Food Distribution Agency Partners, who distribute it to local food pantries, soup kitchens and people in need. Diane donated many hours working with Parks staff to develop the Gardener's Handbook which is distributed annually to registered gardeners. She also worked with members of the Garden Group and Washington County Master Composters to establish a compost area and host a "How to Compost" Workshop, What has the program/facility/group done to expand interest in Parks and Recreation? Diane is an excellent model of how Community Gardens in the Parks encourages citizen involvement through volunteer leadership roles. These roles serve to engage those affected by the garden during each phase of planning and managing. Citizen leadership of community gardens encourages participation from the community at large. Through her activities as a volunteer leader, participants began to value the opportunity to participate in decisions about the garden, which promotes active citizenship and community building. The gardens and volunteer leadership program promote continuous learning among citizens and presents opportunities to honor ecological systems and biodiversity. Provide operating budget, number of participants, number of paid staff, and number of volunteers. No City funds are directly allocated for the Garden Leadership volunteer program. Diane donated over 350 hours, gas and cell phone time working at the garden, delivering fresh food, communicating with gardeners, and organizing garden tasks and events. Because of Diane's dedication, Community Gardens in the Parks is a successful citizen-based community-building program that will continue to grow and prosper, benefitting a diverse group of citizens and utilizing parkland for the benefit of all. ARPA Awards Application Deadline: February 1, 2014 Email to: execdir@arkarpa.org Format: All entries must be submitted electronically. Narratives in word format and one to three photos in 300 dpi .jpeg. Eligibility: All nominees must have worked or been conducted through the department of an ARPA Member during the last 12 months. Check Award Category (one per submission): *Professional *Young Professional Individual X Group Natural Resources Program Sports Management Program Therapeutic Recreation Program Tourism/Recreation Administration Program Name of Nominee: Fayetteville Chain Gang (Disc Golf Club) Facility over $500,000 Facility under $500,000 (as you would like printed on award) ARPA Member Responsible for Nominee: Byron Humphry Contact information for questions regarding nomination: Name: Organization: Email: Byron Humphry City of Fayetteville Parks and Recreation bhumphrv@favetteville-ar.gov Nominees will be judged on the following scale: • 10% Brief description of activities offered, population served, length and duration of program. • 60% Describe the innovative nature of the program/facility/group to be judged. Include reasons why the program/facility/group was established, interagency cooperation and community needs it fulfills. • 20% What has the program/facility/group done to expand interest in Parks and Recreation. • 10% Provide operating budget, number of participants, number of paid staff, and number of volunteers. *Professional and Young Professional nominees need to provide a resume and letter of reference from at least three sources. Ozark Off Road Cyclist Award Nomination 2012 Group of the Year Page 1 of 2 Fayetteville Chain Gang Nomination for Group of the Year Give a brief description of activities offered, population served, and length and duration of the program. The Fayetteville Chain Gang is a disc golf club that began in 2009 with 10 members. The club now consists of 115 dedicated members who have donated over 450 hours of labor to maintain the disc golf course at Lake Fayetteville North Shore and create a disc golf course at Walker Park. The clubs hosts the annual North Shore Invitational tournament that attracts players from across Northwest Arkansas. The club has partnered with the University of Arkansas disc golf club which has attracted the university population to our park system. Describe the innovative nature of the program/facility/group to be judged. Include reasons why the program/facility/group was established, interagency cooperation and community needs it fulfills. The Fayetteville Chain Gang was established to promote the sport of disc golf and to get people active in a low -impact, recreational sport. The club is very community minded, hosting tournaments where the proceeds go to local food banks. The recently held, Ice Bowl tournament, raised $2,594 for the Northwest Arkansas Food Bank. The club is also inclusive of players from all skill levels and interest. What has the program/facility/group done to expand interest in Parks and Recreation? The Fayetteville Chain gang has promoted the sport of disc golf and created awareness of Fayetteville Parks. The club has worked tirelessly to remove invasive plants from the disc golf course area and helped maintain the fairways, tee pads, and baskets. This work has brought more users to the park who enjoy walking the course and utilizing the facilities. The club has recently starting clearing fairways and preparing for a new course to be installed at Walker Park. This new course layout is utilizing an overgrown area of the park that is subject to illegal campsites and other unwanted activity. The club's work to transform this unsightly area into a functional disc golf course will provide citizens with a much safer and usable park. Provide operating budget, number of participants, number of paid staff, and number of volunteers. The club consists of 115 members who volunteered over 450 hours last year. The club has partnered with the Parks Department to fund new tee pads and have created and installed new signs and markers. The only expense of the program to the City is mowing the fairways. Ozark Off Road Cyclist Award Nomination 2012 Group of the Year Page 2 of 2 ARPA Awards Application Deadline: February 1, 2014 Email to: execdir@arkarpa.org Format: All entries must be submitted electronically. Narratives in word format and one to three photos in 300 dpi .jpeg. Eligibility: All nominees must have worked or been conducted through the department of an ARPA Member during the last 12 months. Check Award Category (one per submission): *Professional *Young Professional Individual Group X Natural Resources Program Sports Management Program Therapeutic Recreation Program Tourism/Recreation Administration Program Name of Nominee: Lake Fayetteville Prairie Restoration Project Facility over $500,000 Facility under $500,000 (as you would like printed on award) ARPA Member Responsible for Nominee: Byron Humphry Contact information for questions regarding nomination: Name: Organization: Email: Byron Humphry City of Fayetteville Parks and Recreation bhumphry@fayetteville-ar.gov Nominees will be judged on the following scale: • 10% Brief description of activities offered, population served, length and duration of program. • 60% Describe the innovative nature of the program/facility/group to be judged. Include reasons why the program/facility/group was established, interagency cooperation and community needs it fulfills. • 20% What has the program/facility/group done to expand interest in Parks and Recreation. • 10% Provide operating budget, number of participants, number of paid staff, and number of volunteers. *Professional and Young Professional nominees need to provide a resume and letter of reference from at least three sources. Lake Fayetteville Prairie Restoration Project 2012 Natural Resources Program Award Nomination Page 1 of 3 Lake Fayetteville Prairie Restoration Project Application for Natural Resources Program The Fayetteville -Springdale, AR area around Lake Fayetteville Park once encompassed extensive tall grass prairie and oak savanna when first encountered by early travelers and settlers over two centuries ago. The historic Butterfield Trail, a 2,800 mile mail route connecting St. Louis to San Francisco, runs through Lake Fayetteville Park. Waterman Ormsby, a correspondent of the New York Herald, wrote concerning his experience of a trip on the Butterfield Trail in 1858, "Even among these hills you do not lose site of the prairie nature of the West; for just after leaving Fayetteville, you see a fine plain, surrounded by hills- in fact, a prairie in the mountains...". In 1949, the City purchased the Lake Fayetteville property to create a lake as a municipal water supply. Prior to the City obtaining the property, the area was converted to nonnative pasture and extensively used for agricultural purposes. Since acquiring the property as a City Park, the Parks and Recreation Department has utilized the property as a natural area with minimal maintenance. As a result, although scattered areas of tall grass prairie species can be identified, the prairie and savanna plant community at the park is badly degraded by a suite of invasive species, including eastern red cedar, honeysuckle, tall fescue, and Sericea lespedeza. In addition, fire exclusion for an extensive period has led to brush encroachment and a dense thatch that has suppressed native plants. The size, ecological significance, ownership and location of the prairie at Lake Fayetteville make it an ideal site for conducting restoration and public education. The City of Fayetteville's trail system borders the perimeter of the restoration site on 3 sides, and part of the Razorback Greenway, a regional trail, routes along the west side of the prairie. Citizens from Fayetteville as well as Springdale use the trail extensively. Recent trail -count results show that, on average, 673 people use the trail daily. The larger park site is leased by the Fayetteville and Springdale school districts to harbor the Lake Fayetteville Environmental Study Center, a joint project that provides watershed education to thousands of students each year. It is difficult to imagine a more ideal setting for restoring a high-quality tall grass prairie and oak savanna for public visitation and education. The City of Fayetteville Parks and Recreation Department, in partnership with the Fayetteville Natural Heritage Association (FNHA) and the Environmental Study Center, began discussion of the project in 2009. It was recognized that a "hands off" approach to this natural area was resulting in an increasingly degraded native habitat. It was also recognized that native prairie grasses existed at the park in small, isolated areas but were suppressed by invasive plants. It was decided that a partnership between the three groups would be beneficial to begin the prairie restoration process. FNHA and the Environmental Study Center would provide volunteers to help remove invasive plant species and the City would provide manpower and funding to create fire lines, conduct prescribed burns, apply herbicide as needed, and seed native plants as needed. The project area consists of approximately 39 acres at Lake Fayetteville Park. The area was divided into 3 units to assist in planning and implementing the restoration process. In each unit, a systematic approach was implemented that consisted of removing woody invasive plants, conducting a prescribed burn, and spraying with a selective herbicide. Since the beginning of the project in 2009, the city, FNHA, Environmental Study Center and numerous volunteers have worked diligently to remove invasive plants and conduct prescribed burns. Substantial areas of the entire project area are now predominately composed of native grasses that include Big Lake Fayetteville Prairie Restoration Project 2012 Natural Resources Program Award Nomination Page 2 of 3 Bluestem, Little Bluestem, Indiangrass, and Split Beard Bluestem. Many of these native grasses established themselves from existing seed banks that have long lain dormant. When the highly competitive invasive species were removed and/or controlled with prescribed burns and herbicide, the seeds germinated and have thrived. It is anticipated that once native grasses and wildflowers have re- established themselves, use of herbicide treatments will be reduced and control of invasive species will be primarily achieved utilizing periodic prescribed burns and timely mowing. The response of the public to this project has been outstanding. The prairie has become a popular spot for bird watchers, outdoor enthusiast, and history buffs. The Environmental Study Center has incorporated the prairie into part of their curriculum and classes from the University of Arkansas have used the prairie to conduct field labs and plant identification exercises. Besides the intentional visitors to the prairie, users of the trail system (673 per day) get a firsthand look of what early pioneers saw when they first arrived to this country...a prairie in the mountains. The return of prairie grasses has also encouraged the return of wildlife that is indigenous to the area. One example is the recent sighting of Bobwhite Quail. Quail are ground dwelling birds that require bunch grasses (native grasses) in order to move about on the ground. With the decline of habitat and the dominance of invasive plant species, Bobwhite Quail had all but disappeared from the area. Their recent sighting is a positive affirmation that park patrons and the public are not the only ones appreciative of the project. This project, while still ongoing, has already been a great success. The number and amount of native grasses that have returned from native seed banks is overwhelming. Future plans for the project are to install interpretive signs that describe the restoration process and relate the importance of tall grass prairie/oak savanna to the environment and our historical heritage. This project has helped increase awareness of the rich history of our area and has drawn attention to the historical Butterfield Trail and surrounding area. Since the initiation of this project, a historical book has been written concerning the history of Lake Fayetteville and the National Parks Service has begun the process of determining if the Butterfield Trail should be designated as a National Trail. Because the prairie restoration area is in a natural area of our park, visitors are drawn to our trail system and introduced to new forms of recreation and park use. It is our desire this project will encourage and inspire others to pursue similar projects that restore native grasses and link us to the historical heritage that helped shape our country. Lake Fayetteville Prairie Restoration Project 2012 Natural Resources Program Award Nomination Page 3 of 3 CITY OF a e.evi le Y ARKANSAS Parks and Recreation Advisory Board March 10, 2014 at 5:30 p.m. City Administration Building, Room 111 113 West Mountain Street Fayetteville, AR 72701 MINUTES Members: Phillip Watson—Chair, John M. Paul- Vice -Chair, Wade Colwell, Richie Lamb, Terry Lawson, Chuck Maxwell, Phillip McKnight, David Priest, David Proffitt City Staff: Connie Edmonston, Director; Byron Humphry, Maintenance Superintendent; Alison Jumper, Parks Planning Superintendent; Alan Spann, Recreation Superintendent; Melanie Thomas, Senior Secretary 1. Call to Order: The regular meeting of the Parks and Recreation Advisory Board was called to order by Phillip Watson at 5:31 pm. 2. In Attendance: Phillip Watson, John Paul, Wade Colwell, Richie Lamb, Terry Lawson, Phillip McKnight and David Priest Absent: David Proffitt and Chuck Maxwell Staff: Connie Edmonston, Byron Humphry, Alison Jumper, Alan Spann, Melanie Thomas, Matt Mihalevich 3. Approval of February 3, 2014 PRAB Meeting Minutes: McKnight motioned to accept the minutes as written, and Lamb seconded. Watson abstained. Motion passed 5-0-1. Colwell arrived after the vote. 4. BGSO Annual Report: Walt Eilers, BGSO Board President Ron Cox was the representative for the Botanical Gardens. He said the gardens opened in 2007. They have many events, such as the green teams from all the schools that meet annually, bridal events, an orchid show and sale, Little Sprouts, Earth Day, Red, White and Blooms concert, Firefly Fling, and many others. They have installed a garden fence in the past month. The inside of the building has been repainted, and the outside has been stained. They are planning a garden that will be trendy, and will show families what they can do at home. Colwell asked if a master plan was available. Cox said it should be presented next month. Lamb told him thank you. Priest wanted to know what the cost was to have programs for the students at the gardens. Cox said the schools pay $4 per child per day, but it costs $7 per child per day. Mailing .Address: 113 W. Mountain Street Fayetteville, .AR 72701 www.fayetteville-ar.gov Watson asked what the progress was for the trail. Cox said he didn't have that information available tonight. Edmonston commented that their website looks great. 5. Trails Update: Matt Mihalevich, Trails Coordinator Mihalevich did an update on several trails. He said Clear Creek Trail is almost finished. The tunnel at MLK is progressing well. April 12 at 1 pm is a ribbon cutting for both of the trails at the mall. The Tsa La Ghi trail is by Hill Place and needs lights installed at Stadium Drive. Paul asked what the decision was for the trail behind MLK. Mihalevich said it won't have to cross MLK. Colwell said it would be interesting to have a timeline to see when the money came in for each trail, and how the trails come together. Mihalevich said that it helps financially to have a nine man crew that exclusively works on trails. When the trails are done, Parks and Recreation takes over for maintenance. Edmonston said it financially helps developers to put a trail in. Colwell asked if Clear Creek Trail in Johnson will have access to the trail off Gregg. Mihalevich said it will have a trailhead. Paul asked if Mihalevich had looked into the costs for a trail to Regional Park. Mihalevich said yes. He said that Shiloh Trail will be very cost effective. Cato Springs Trail looks pretty good also. Paul commented that maybe PRAB can put together something about the Regional Park and the two options for trails. Watson asked Mihalevich to send the PRAB members a copy of the five year plan. Lamb commented that when the City crews plow streets after a snow, the residue gets pushed onto the sidewalk or the bike lane. He wanted to know who he could bring it up with. Mihalevich said he needed to call Terry Gulley. Colwell said thank you to Mihalevich for all his hard work. 6. Review of Trail Ordinance Amendment: Alan Spann, Recreation Superintendent Spann said that due to the increase in trail events, there was a need to update the trail ordinance amendment. The existing ordinance just covers using ballfields. The proposal 2 covers ballfields, tournament, and special events. For trail event usage, it is proposed that "Fayetteville trails remain open to the public, with the exception of annual approved events operated by non-profit entities and/or events organized in conjunction with the City of Fayetteville. Trails and park areas shall not be closed more than 4 hours at a time unless approved by the Mayor or his/her designee." McKnight wanted to know if non -profits could close the trail. Spann said no. Priest asked if that was too limiting. Spann replied that since the taxpayers pay for the trails, the trails need to be open to them. Watson commented that later on when there are more trails, maybe portions could be closed for events. Spann said that the trail ordinance will be looked at then. Paul asked if similar language was used in other cities trail ordinances. Spann said they really don't have anything except in their event forms. Priest asked if this was only for people that want to close the trails. Spann said it was also for people with events that were too large. McKnight said he has a concern about the four hour limit. He said that in the future, that may be a problem. He asked where in this ordinance it says anything about the size. Spann says that information is on the special event form. PRAB Motion: Lamb motioned to accept the Trail Ordinance Amendment, and McKnight seconded. Motion passed 6-1-0 by voice vote, with Priest voting no. 7. Park Land Dedication: Alison Development Name: Engineer: Owner: Location: Park Quadrant Units: Total Acres: Land Dedication Requirement: Money in Lieu Requirement Existing Parks: Jumper, Park Planning Superintendent Capstone Collegiate Properties CEI Engineering Associates, Inc. Capstone Collegiate Communities, LLC Southeast corner of Wedington Drive and 1- 540 SW 167 multi -family 27.85 acres 2.34 acres $93,520 Bryce Davis Park, Friendship Park, Hotz Park, Lewis Soccer Complex, Village at 3 Shiloh Land, Hamestring Creek Trail, Shiloh Trail Developer's Request: Money -in -lieu Staff Recommendation: Money -in -lieu Estimated Annual Maintenance: N/A Justification: The existing parks and connection trails in the area will meet the recreational needs of this development. Additionally, this student housing development is providing approx. 4 acres of private greenspace for its residents. Jumper reviewed the information about the development. She said it is a 167 multi -family unit development, and close to several parks. She said this student housing development is providing approximately four acres of private greenspace for its residents. Watson said he had a concern that the volume of people in the development would overwhelm the small parks close to the development. Jumper said both green space and money in lieu can't be required. Colwell asked if the water retention area was used to determine green space. Jumper said no, that is not considered. Edmonston said that Harmony Pointe is a good example. McKnight said that college students won't use parks too much. They will be too involved in school activities. Erin Rushing, the representative for CEI, said the housing would be cottages with parks in the back. He said it's a new concept, and students take more pride in their area. Lamb wanted to know what the zoning would be Rushing said it would be PZD, but is currently AG. He said PRAB is the first step. Lamb wanted to know if the PZD specified the number of units, so they can't be built on the greenspace. Jumper said yes. Rushing said each cottage will have three to five bedrooms in them. Lawson asked how many parking spaces were allotted. Rushing said he can't remember the exact number. Alan Long, one of the Ward 4 aldermen, said he sent this agenda to the people in his ward. He said they are not in favor of this development. He asked to please not take the money in lieu. 4 Paul asked if this company was doing lots of these developments. Rushing said he wasn't sure. He said this was the first time he has worked with them. Colwell asked how many bedrooms total would be in the development. Rushing said around 800 bedrooms. Watson asked if there were any more plans for parks in the area. Edmonston said there may be one in the future. Lamb asked if a decision had to be made tonight. Edmonston said PRAB could take the time to walk the property, but it would hold the developer up. Watson said he wants to know how much greenspace there will be. He asked if the developer could get back to PRAB. Rushing said the deadline is next Wednesday for the PZD. If no decision is made tonight, it will crowd the construction schedule. Watson said he would like to see something with a more solid design. He added he is a little leery of the way it is now, and PRAB shouldn't be either. Long said he wanted to hear things that are more thought out. He added that he wasn't concerned about the developer's schedule. Jumper said that if PRAB makes a recommendation, the plan may change. PRAB may not see it again. Watson replied that was why he wanted to see something more solid. He said he wants to fulfill his obligation to the community. McKnight added that parkland that is added needs to be in consideration of property. Watson said he would like to see the required greenspace, plus greenspace for a community area. Paul asked how far this will put the developer behind schedule. Rushing said two to three weeks. The goal was to submit plans earlier than this, but weather interfered. Edmonston cautioned that the City attorney says no motions can have requirements for the developer. Lamb commented that continually taking money in lieu limits PRAB and Parks. 5 Paul said the only thing he has seen is student housing. He said that his personal preference was that as long as they fulfill the greenspace requirement, it's ok. Long said he had lots of comments from constituents. He said not many wanted the development. He would like to see it tabled and scrutinized. He added he won't support it, ever. He told PRAB to not worry about the construction schedule because that wasn't their concern. Rushing asked what PRAB wanted to see. Watson said he wants to see the area that will be the viable greenspace. PRAB Motion: Watson motioned to table the parkland dedication until the April PRAB meeting in order to see an assurance of green space. Lamb seconded it. Motion passed 6- 1-0 by voice vote, with Lawson voting no. 8. Lake Sequovah Land Conversion: Connie Edmonston, Parks & Recreation Director Edmonston said the requested conversion is being done because the Highway Department is going to replace the bridge on Highway 16. This will impact approximately 3.1 acres of Lake Sequoyah Park as needed for additional right of way. Of the approximately 3.1 acres of property that will be needed for the additional right of way, only 0.37 acres lies within a protected boundary by the AR Parks and Tourism Department and the National Park Service. Previously, the City banked .79 acres of the 4.5 acres of land donated at Lake Fayetteville to complete the asphalt trail loop at Lake Fayetteville. The remaining replacement land bank of 3.71 acres at Lake Fayetteville Park will satisfy the requirement for this 0.37 land conversion, leaving a remaining balance of 3.34 acres of replacement land. The City of Fayetteville requested that the remaining 3.34 acres of replacement land at Lake Fayetteville be banked for future possible park land conversions if needed. The conversion of the 0.37 acres would decrease the boundary of Lake Sequoyah Park to 499.63 acres. This conversion has been approved by the Highway Department and Mayor Jordan. Colwell commented that he hoped there would be a viable access to the subdivision on the east side of the bridge. Lamb asked if the highway department was buying the land. Edmonston said yes, and the money would go to the City. She said this conversion was a good deal. PRAB Motion: McKnight motioned to approve Lake Sequoyah land conversion, and Colwell seconded it. Motion passed 7-0-0 by voice vote. 9. Announcements March 1 March 13 March 16 March 17 March 31 Youth Spring Soccer games begin Adult Spring softball registration ends Early Youth Softball registration ends Late Youth Softball registration begins Adult Softball Spring season begins 6 Other Business Watson said that he went on the walk by Lake Fayetteville by the Botanical Gardens with Connie Edmonston, Byron Humphry, Alison Jumper, and Matt Mihalevich. Phil Penny, who does surveys, was leading the walk. Penney said that the area needs a wildlife corridor from the north to the south. The wetland area needs boardwalks. He recommended at least a 200 foot buffer zone from the shoreline for the wildlife. He said it's not good to bottleneck the zone, because the wildlife will infringe on areas such as trails. Watson said his personal recommendation was to get a study done for the best way to buffer the animal zones, and keep the water quality good. Edmonston said that it's necessary to know what the boundaries are for both the Parks Department as well as the Botanical Gardens. McKnight wanted to know what will be done with the existing trail. He said he thought the study should expand the scope of impact around the whole thing. Edmonston commented that Penny said the study will help determine the boundaries. It will help determine whether moving the trail would be too big an impact. Lamb asked if studies like this were done when Lake Fayetteville became a backup water supply. Edmonston said that they probably weren't done, since it was back in the 30's. Lamb said he thought the study was a great idea. PRAB Motion: Watson motioned to recommend having the study done to help the Park staff make decisions about the boundaries. Motion passed 5-2-0, with Paul and McKnight voting no. Colwell said a Mr. and Mrs. Dunn have property by Gulley Park, and are looking to sell it. It's approximately eleven acres. It has a shop building and a pond. It is the wish of the Dunn's to have a soft trail around the property, which is appraised at around $1.3. Colwell is trying to find a way to fund the purchase of the property for Gulley Park. He would like to find someone to fund it, so the City could buy it when it was able. He said he has been talking to a lot of people. Lamb says almost every time he runs, he goes around that property. He said to keep in mind that parks can be too big. He added that it would be hard to find a bank to support that pricing. Lawson said this would be the place to add property to Gulley, but he has reservations about the price. Colwell said the price includes the buildings on the property. Lamb asked where the money would come from. 7 Edmonston said that 2015 is the year for a Gulley Park project, and the money will come from HMR. She asked if this property needed to be looked at. Colwell said maybe a two million dollar bond issue could be done. Edmonston said maybe a creative way to raise the money could be found. McKnight suggested maybe a developer could buy it and bank it. Colwell said that the couple is ready to put the property on the market. He wanted to know if PRAB was interested, and who should be asked at the City. Edmonston suggested the aldermen, the mayor, and Paul Becker. PRAB Motion: Colwell motioned to have PRAB explore opportunities to purchase the property, and Watson seconded it. Motion passed 7-0-0 by voice vote. 10. Attachments 1. February 3, 2014 PRAB Meeting Minutes 2. BGSO Annual Report 3. Trail Ordinance Proposal 4. Capstone Collegiate Properties Development Item 5. HMR Report 11. Adjourn Meeting was adjourned at 8:15. 12. Submitted by: Melanie Thomas 8 CAPSTONE COLLEGIATE COMMUNITIES City of Fayetteville Parks and Recreation Advisory Board Attn: Carole Jones 113 W. Mountain Fayetteville, AR 72701 Dear Ms. Jones, Capstone Collegiate Communities, LLC also known as "C3" is hereby requesting to pay fee in lieu of for park land dedication per your discussion and recommendation with Erin Rushing CEI Engineering on January 31st. The project site is at the SE corner of Wedington Ave and Interstate 540 in western Fayetteville and consists of 22.62 acres as shown in the attached sketch. The project will be a multi -family cottage style apartment complex and will consist of 150 total units. C3 specializes in the development, construction and management of high-quality, off -campus student housing developments in close proximity to major colleges and universities across the country. C3 was formed in January 2012 as part of the restructuring of Capstone Development, the most active and experienced developer of student housing in the country for more than 23 years. Capstone Development had a portfolio that included 131 communities in 33 states which reflected almost $3.1 billion in project costs and 76,000 beds. Capstone Collegiate Communities carries on Capstone Development's legacy in the student housing industry with a specific focus on off campus/new construction developments. We look forward to developing this project in the City of Fayetteville and becoming a long term partner in the Community. Thanks for your time and consideration. Should you have any questions please feel free to call me. Thank ou, John E. Vawter Principal 431 Office Park Drive, Birmingham, AL 35223 Proposed Development Site The Cottages of Fayetteville 0 1/2 MILE 1 MILE Legend Existing Pork Land Community Park Service Area Neighborhood Park Service Area I I Mini Park Service Area V e+ re CBet ar t.& � 1 PROXIMITY MAP The Cottages of Fayetteville bATE MET I Li I 91613 OMR 281 P WEDDINGTON DRIVE PLOW 2, Vicinity Map WALKING TRAIL DETENTION POND 38,802 SF 0.89 AC (NOT INCLUDED) 66,626 SF 1.52 AC GREEN SPACE I DETENTION POND 32,646 SF 0.74 AC (NOT INCLUDED) 32,016 SF 0.73 AC GREEN SPACE 2 18,191 SF 0.41 AC GREEN SPACE 3 CWgHOUSE 0110 ONO 0110 0110 21,285 SF 0.48 AC GREEN SPACE 4 9 1 1 9 1 9Itl� 1�1111111 1711 11111 m 11111111111211 1..� �� ,. '�. 11QlnNM�i fh1ll19 IIS �� LINCOLNWOOD DR NOT TO NCO LE WALKING TRAIL GREEN SPACE NTS Engineering Associates, Inc. TOTAL UNITS = 150 TOTAL ACRES = 22.62 TOTAL GREEN SPACE REQUIRED = 2.10 ACRES TOTAL GREEN SPACE PROVIDED = 3.14 ACRES . ENVIRONMENTAL wPM56 6,79)273-Q 472 THE COTTAGES OF FAYETTEVILLE CAPSTONE COLLEGIATE COMMUNITIES WEDDIM:TON 4 MAWN N FAYEREVLLE, ARKANSAS OVERALL SITE PLAN REv DATE SHEET NO REV -o r 0 The Cottages of Fayetteville Project Site J ; • 0 500 1,000 2, N IFeet A 000 March 12, 2014 Parks & Recreation Department Attn: Park Planning Staff 113 W. Mountain Ave Fayetteville, AR 72701 Subject: Park Land Dedication Ordinance To Whom it May Concern, In accordance with the City of Fayetteville Unified Development Code Chapter 166 a fee contribution in lieu of a land dedication is proposed for the subdivision as described on the attached concept plan dated 3-12-14. East Mission Boulevard LLC. is proposing the fee in lieu of land dedication option primarily due to the challenging topography of the site where the majority of the subdivision is within the Hilltop Hillside Overlay District making City parkland difficult to develop. Also, the subdivision is within reasonable proximity to City public park facilities — Craft and Gulley Park. As a neighborhood amenity, East Mission Boulevard LLC intends to provide various "pocket" neighborhood green spaces within the subdivision. These pocket park areas will be owned and maintained by the property POA. Proposed lots are as follows: Single Family residential: 59 Multifamily / Townhouses: 6 Civic / Pocket Park / Retention Park: 5 Sincerely, Lawre ce Finn East ission Boulevard LLC EAST MISSION BOULEVARD, LLC 605 ORANGE STREET NORTH LITTLE ROCK ARKANSAS 72114 Proposed Development Site .00 is A 1 East Mission Boulevard Development 0 1/2 MILE 1 MILE Legend Existing Pork Land Community Park Service Area Neighborhood Park Service Area I I Mini Park Service Area PROXIMITY MAP E. Mission Blvd. Development bATE MET I Li I 91613 VIEWPOINT DR 3 z O z z N Z zz E SOUTH KANTZ IN MISSION BLVD p. E CAMELOT PL E LENSFIELD PL E REVERE PL E VICTORIA N N EAST OAKS DR Project Location O VICINITY MAP - N.T.S. PROJECT NOTES: DEVELOPER/OWNER: R & L PROPERTIES, 1-40 RV LAND, LLC EAST MISSION BOULEVARD, LLC 1 1 1 CENTER ST., SUITE 1510 LITTLE ROCK, ARKANSAS 72201 TOTAL ACRES OF DEVELOPMENT: 13.40± ACRES SINGLE FAMILY UNITS: 59 MULTI -FAMILY UNITS: 6 POCKET PARK / GREEN SPACE / DETENTION AREA: 5 ZONING: NEIGHBORHOOD CONSERVATION, COMMUNITY SERVICES, & RSF-4 W I 7/ W W I 77 W EAST MISSION BOULEVARD W W / / 77 /1 / / / 1 / 11 1 r / I I --1 1 1� L__1 ROW HILLSIDE LOCAL / / 1 / 1 H / 77 jl_. _S a� �i�sa� ��a— V�� LOT 1 /1 /1 LOT 2 LOT 3 /— LOT 4 / 77 LOT 6 / / / / / / / MI MI 1 L0T 7 / / (GREEN SPACE/DETENTION) HYBRID RESIDENTIAL/ HILLSIDE / LOT 9 1 LOT 8 (GREEN I \ 1 SPACE) 1 / / LOT 10 1 X�— 4 33' / ROW HILLSIDE LOCfj,L Lolr 11 ORIGINAL TRACT (LOT 3) 13.40± A9RES / / / / / / / 77 LOT 47 I \ 77 � div LOT 48 77 / 77 LOT 46 77 LOT 5615)50� (GREEN / 77 SPACE) LOT 49 I 77 77 77 77 / / / I I I I I I I / / / J / 33' ROW HILLSIDE LOCAL 77 CONCEPTUAL SITE PLAN SCALE: I" = 50'-0" / / / / / 7 —_J / 1 10 100' 200' NORTH 0' 50' D W v 0 O L 0 c 04 • cm 0 0 Tid.170_0 O V LU W0 0 Q N N rO tn.; ^ m ,, < c w < E n ce b V - w Q E N 0 W to wE W O T N J• O u- N i STAMP/SEAL CONCEPTUAL PLAN REVISIONS SHEET TITLE SITE PLAN ISSUE DATE 03.12.14 SHEET NO. cI.o East Mission Boulevard Development Project Site 0 500 1,000 2, N IFeet A 000 Fayetteville Parks and Recreation HMR Comparison 2010-2014 $300,000 $250,000, If a 1-- 8'tY " �,, U Fi 1 7 X 2010 ❑ 2011 $200,000 $150,000 ~.:: r r r w. :.02012 ■ 2013 02014 $100,000 $50,000 I I r ,, 11111 1 J } W Ce W 12 CC J (j w w w W D m m m CO Q m 2 Q —,Q w O w w w o O O w w w Z 0 rn Year to Date 2010 2011 Total Comparison $ 483,054 I $ 506,675 I $ 585,315 I $ 612,291 l $ 614,826 2012 2013 2014 K:Wlnenclel SeMcafl,IR Repais12014 HMR RepoM1tle]2014 HMR Report YTD 2013-2014 0.4% YTD 2013-2014 $2,535