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HomeMy WebLinkAbout2013-01-15 - Agendas - Final Aldermen Mayor Lioneld Jordan Ward 1 Position 1—Adella Gray Taye eelle Ward 1 Position —Sarah Marsh City Attorney Attorney Kit Williams Ward 2 Position —Mark Kinwn Ward 2 Position 2—Matthew Petty City Clerk Sondra Smith Ward 3 Position l—Justin Tennant ARKANSAS Ward 3 Position 2—Martin W. Schoppmeyer,Jr. Ward 4 Position 1 —Rhonda Adams Ward 4 Position 2—Alan T.Long Final Agenda City of Fayetteville Arkansas City Council Meeting January 15, 2013 A meeting of the Fayetteville City Council will be held on January 15, 2013 at 6:00 PM in Room 219 of the City Administration Building located at 113 West Mountain Street, Fayetteville, Arkansas. Call to Order Roll Call Pledge of Allegiance Mayor's Announcements, Proclamations and Recognitions: City Council Meeting Presentations, Reports and Discussion Items: 1. State of the City Address—Mayor Lioneld Jordan Agenda Additions: A. Consent: 1. Approval of the January 03, 2013 City Council meeting minutes. APPROVED 2. Bid #12-57 Williams Tractor: A resolution pursuant to Bid #12-57 authorizing a contract with Williams Tractor, Inc. in the amount of$24,900.00 for the purchase of one (1) round baler for use at the Noland Wastewater Treatment Facility, and approving a budget adjustment. PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 03-13 113 West Mountain Fayetteville,AR 72701 (479)575-8323 accessfayelteville.org Telecommunications Device for the Deaf TDD/TTY(479)521-1316 3. Bid #12-63, Hilbilt Sales Corporation-Arkansas: A resolution pursuant to Bid #12-63 authorizing a contract with Hilbilt Sales Corporation-Arkansas in the amount of $39,690.00 for the purchase of one (1) end-dump hauler trailer for use at the Noland Wastewater Treatment Facility, and approving a budget adjustment. PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 04-13 4. Bid #12-77, Terex Equipment Services: A resolution pursuant to Bid #12-77 authorizing a contract with Terex Equipment Services in the total amount of$83,284.00 for the purchase of two (2) Ford F-250 crew cab pickup trucks for use by the Fire Department. PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 05-13 5. Bid #13-02, Reflectorized Paint Markings: A resolution awarding Bid #13-02 and authorizing the purchase from Asphalt Striping Service, LLC of reflectorized paint markings, in variable amounts, for the Transportation Division as needed through the end of calendar year 2013. PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 06-13 6. Bid #13-03, Construction — Curb and Gutter: A resolution awarding Bid #13-03 and authorizing the purchase of curb and gutter construction from Sweetser Construction, Inc. as a primary supplier and Tomlinson Asphalt Co., Inc. as secondary supplier, in variable amounts, and authorizing the use of other bidders based on price and availability, as needed through the end of calendar year 2013. PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 07-13 7. Bid #13-04, Hillside Gravel: A resolution awarding Bid #13-04 and authorizing the purchase of hillside gravel from Les Rogers, Inc. for variable unit prices, and authorizing the use of other bidders based on price and availability, as needed through the end of calendar year 2013. PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 08-13 8. Bid #13-05, Concrete: A resolution awarding Bid #13-05 and authorizing the purchase of concrete from Tune Concrete Company as a primary supplier and Beaver Lake Concrete, Inc. as secondary supplier, in variable amounts, and authorizing the use of other bidders based on price and availability, as needed through the end of calendar year 2013. PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 09-13 9. Bid #13-06, Truck Hauling Services: A resolution awarding Bid #13-06 and authorizing the purchase of truck hauling services from Les Rogers, Inc. and S&R Trucking, in equal amounts, for variable unit prices, and authorizing the use of other bidders based on price and availability, as needed through the end of calendar year 2013. PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 10-13 113 West Mountain Fayetteville,AR 72701 (479)575-8323 accessfayetteville.org Telecommunications Device for the Deaf TDD/TTY(479)521-1316 10. Bid #13-07, Aggregate Materials: A resolution awarding Bid #13-07 and authorizing the purchase of aggregate materials for varying unit prices from various vendors, as needed through the end of calendar year 2013. PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 11-13 11. Bid #13-09, Drainage Pipe: A resolution awarding Bid #13-09 and authorizing the purchase of drainage pipe for varying unit prices from various vendors, as needed through the end of calendar year 2013. PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 12-13 12. Bid #13-10, Crushed Rock Salt: A resolution awarding Bid #13-10 and authorizing the purchase of crushed rock salt from North American Salt Company in the amount of $73.76 per ton, and authorizing the use of other bidders based on price and availability, as needed through the end of calendar year 2013. PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 13-13 13. Bid #13-11, Screened Topsoil: A resolution awarding Bid #13-11 and authorizing the purchase of topsoil from Les Rogers, Inc. in the amount of $10.74 per cubic yard, in variable amounts, and authorizing the use of other bidders based on price and availability, as needed in calendar year 2013. PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 14-13 14. Landers Toyota of Little Rock: A resolution authorizing the purchase of three (3) Toyota Tacoma Compact pickup trucks in a total amount of $69,875.00, pursuant to a state procurement contract, from Landers Toyota of Little Rock for use by the Water and Sewer Division, and approving a budget adjustment. PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 15-13 15. Bale Chevrolet of Little Rock: A resolution authorizing the purchase of seven (7) police package Chevrolet Tahoes in a total amount of $245,651.00, pursuant to a state procurement contract, from Bale Chevrolet of Little Rock for use by the Police Department. PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 16-13 16. Ozarks Electric Cooperative Corporation: A resolution authorizing the transfer of an easement interest to Ozarks Electric Cooperative Corporation on certain city-owned property in Veterans Park to provide for a relocation of electrical utility service. PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 17-13 B. Unfinished Business: None 113 West Mountain Fayetteville,AR 72701 (479)575-8323 accessfayetteville.org Telecommunications Device for the Deaf TDD/TTY(479)521-1316 C. New Business: 1. 2012 Arkansas Department of Environmental Quality E-Waste Grant: A resolution authorizing acceptance of a 2012 Arkansas Department of Environmental Quality E- Waste Grant of$25,000.00 for an e-waste coupon redemption program, and approving a budget adjustment. PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 18-13 2. Asphalt Materials: An ordinance waiving the requirements of formal competitive bidding during calendar year 2013 for the purchase of asphalt materials for use by the Transportation Division but requiring informal quarterly bids or quotes. PASSED AND SHALL BE RECORDED AS ORDINANCE NO. 5561 3. Refurbished Hazmat Truck: An ordinance waiving the requirements of formal competitive bidding and approving a contract with Beverage Body and Trailer Service in the total amount of $65,974.00 to purchase a refurbished hazmat truck for the Fire Department, and approving a budget adjustment. PASSED AND SHALL BE RECORDED AS ORDINANCE NO. 5562 4. Amend §173.08 Energy Conservation Code: An ordinance to adopt the 2011 Arkansas Energy Code for new building construction for Commercial and High-Rise Residential Construction projects including thermal and lighting efficiency standards as required by A.C.A. §15-10-205 by amending §173.08 Energy Conservation Code of the Fayetteville Code. PASSED AND SHALL BE RECORDED AS ORDINANCE NO. 5563 5. Kum & Go, L.C.: A resolution to authorize Mayor Jordan to sell about two acres of the Tyson Factory Property on Huntsville Road for $900,000.00 to Kum& Go, L.C., to agree to cost share with Kum & Go roads or driveways within the Tyson Property adjoining this two acre parcel and the demolition of the factory, and to recommend rezoning this parcel to Neighborhood Commercial or other zoning district satisfactory to Kum & Go, L.C. TABLED TO THE FEBRUARY 5, 2013 CITY COUNCIL MEETING D. City Council Agenda Session Presentations: None E. City Council Tour: Monday,January 14, 2013 at 4:30 p.m. F. Announcements: Adjournment: 7:45 p.m. 113 West Mountain Fayetteville,AR 72701 (479)575-8323 accessfayetteville.org Telecommunications Device for the Deaf TDD/TTY(479)521-1316 NOTICE TO MEMBERS OF THE AUDIENCE All interested persons may address the City Council on agenda items of New and Old Business. Please wait for the Mayor to request public comment and then come to the podium, give your name, address, and comments about the agenda item. Please address only the Mayor. Questions are usually answered by the Mayor, Aldermen or Staff after the public comment period is over. Please keep your comments brief and respectful. Each person is only allowed one turn at the microphone for discussion of an agenda item. All cell phones must be silenced and may not be used within the City Council Chambers. Below is a portion of the Rules of Order and Procedure of the Fayetteville City Council pertaining to City Council meetings: Agenda additions. A new item which is requested to be added to the agenda at a City Council meeting should only be considered if it requires immediate City Council consideration and if the normal agenda setting process is not practical. The City Council may only place such new item on the City Council meeting's agenda by suspending the rules by two-thirds vote. Such agenda addition shall be heard prior to the Consent Agenda. Consent Agenda. Consent Agenda items shall be read by the Mayor and voted upon as a group without discussion by the City Council. If an Alderman wishes to comment upon or discuss a Consent Agenda item, that item shall be removed and considered immediately after the Consent Agenda has been voted upon. Old business and new business. Presentations by staff and applicants. Agenda items shall be introduced by the Mayor and, if an ordinance, read by the City Attorney. City staff shall then present a report. An agenda applicant (city contractor, rezoning or development applicant, etc.) may present its proposal only during this presentation period, but may be recalled by an alderman later to answer questions. Staff and applicants may use electronic visual aides in a City Council meeting as part of their presentation. Public comments. Public comment shall be allowed for all members of the audience on all items of old and new business and subjects of public hearings. No electronic visual aid presentations shall be allowed, but the public may submit photos, petitions, etc. to be distributed to the City Council. If a member of the public wishes for the City Clerk to distribute materials to the City Council before its meeting, such materials should be supplied to the City Clerk office no later than 9:00 a.m. on the day of the City Council meeting. Any member of the public shall first state his or her name and address, followed by a concise statement of the person's position on the question under discussion. Repetitive comments should be avoided; this applies to comments made previously either to the City Council or to the Planning Commission when those Planning Commission minutes have been provided to the Aldermen. All remarks shall be addressed to the Mayor or the City Council as a whole and not to any particular member of the City Council. No person other than the Aldermen and the person having the floor shall be permitted to enter into any discussions without permission of the Mayor. No questions shall be directed to an Alderman or city staff member except through the Mayor. Courtesy and respect. All members of the public, all city staff and elected officials shall accord the utmost courtesy and respect to each other at all times. All shall refrain from rude or derogatory remarks, reflections as to integrity, abusive comments and statements about motives or personalities. Any member of the public who violates these standards shall be ruled out of order by the Mayor, must immediately cease speaking and shall leave the podium. Interpreters or TDD for hearing impaired are available for all City Council meetings, a 72 hour advance notice is required. For further information or to request an interpreter, please call 575-8330. A copy of the complete City Council agenda is available at accessfayetteville.org or in the office of the City Clerk, 113 W. Mountain, Fayetteville, Arkansas. 113 West Mountain Fayetteville,AR 72701 (479)575-8323 accessfayelteville.org Telecommunications Device for the Deaf TDD/TTY(479)521-1316 City Council Meeting: January 15,2013 Adjourn: Subject: Roll Kinion Petty Tennant Schoppmeyer Adams Long r/ Gray Marsh Mayor Jordan Subject: Motion To: Motion By: F Seconded: Kinion Petty Tennant Schoppmeyer Adams Long Gray Marsh Mayor Jordan City Council Meeting: January 15,2013 Subject: Consent Motion To: Motion By: Seconded: ,> Kinion M en vA14 Petty e/ Tennant Schoppmeyer o/ Adams Long ✓ V Gray co Marsh I.L. I Mayor Jordan Subject: Motion To: Motion By: Seconded: Kinion Petty Tennant Schoppmeyer Adams Long Gray Marsh Mayor Jordan City Council Meeting: January 15, 2013 Subject: None Motion To: Motion By: Seconded: B. 1 Kinion Unfinished Petty Business Tennant Schoppmeyer Adams Long Gray Marsh Mayor Jordan Subject: Motion To: Motion By: Seconded: Kinion Petty Tennant Schoppmeyer Adams Long Gray Marsh Mayor Jordan City Council Meeting: January 15,2013 Subject: 2012 Arkansas De artment of Environmental Quality E-Waste Grant Motion To: Motion By: nn Seconded: C. 1 K.inion New Petty ✓ Business Tennant ✓ Schoppmeyer ✓ Adams ✓ Long +� Gray ✓ Marsh Mayor Jordan Subject: Asphalt Materials Motion To: IAnd rd Mai Motion By: Ai 1 4% d Seconded: OldawA G'n C. 2 Kinion ,/ ✓ ✓ New Petty ✓ '� Business Tennant ✓ ✓ ✓ Schoppmeyer ✓ "� W01- Adams Long ,/ ✓ e/' Gray �/ ✓ ' Marsh ✓ `� Mayor Jordan City Council Meeting: January 15,2013 Subject: Refurbished Hazmat Truck Motion To: — r-d Rtj Rte. Motion By: kihIDA Seconded: 9�n C. 3 Kinion ✓ New Petty ✓ ✓ ✓ Business Tennant ✓ i/ Schoppmeyer ✓ ✓ ✓ Adams ✓ ✓ ✓ Long ✓ ✓ ✓ Gray ✓ .✓ ✓ Marsh °� '✓ '✓ 6 a, Mayor Jordan Subject: Amend §173.08 Energy Conservation Code Motion To: r r;j e A Motion By: /S Seconded: P , C. 4 Kinion ✓ ,/ I 00e New Petty i✓' ✓ v Business Tennant ✓ rf t/ Schoppmeyer / '� ti✓ Adams ✓ ✓ Long ✓ 4.000' ✓ Gray �✓ Marsh r✓ ✓ 3 Mayor Jordan "0 'U ja tJ City Council Meeting: January 15,2013 Subject: Kum & Go,L.0 Motion To: Motion By: Seconded: C. 5 Kinion New Petty r/ Business Tennant7 W4 r/ Schoppmeyer ✓ Adams t/ Long ✓ ot113 Gray el 4 Marsh Mayor Jordan Subject: Motion To: Motion By: Seconded: Kinion Petty Tennant Schoppmeyer Adams Long Gray Marsh Mayor Jordan 0 ave evl e Departmental Correspondence ARKANSAS Kit Williams City Attorney Jason B.Kelley Assistant City Attorney TO' Mayor Jordan THRU: Sondra Smith, City Clerk FROM: Kit Williams, City Attorney DATE: January 16, 2013 —� RE:, Resolutions and Ordinances prepared by the City Attorney's Office and passed at the City Council meeting of January 15, 2013 L Bid #12-57: A resolution pursuant to Bid #12-57 authorizing a contract with Williams Tractor, Inc. in the amount of $24,900.00 for the purchase of one round baler for use at the Noland Wastewater Treatment Facility, and approving a budget adjustment. 2. ' Bid #12-63: A resolution pursuant to Bid #12-63 authorizing a contract with Hilbilt Sales Corporation-Arkansas in the amount of$39,690.00 for the purchase of one enddump hauler trailer for use the Noland Wastewater Treatment Facility and approving a budget adjustment. 3. Bid #12-77: A resolution pursuant to Bid #12-77 authorizing a contract with Terex Equipment Services in the total amount of$83,284.00 for the purchase of two Ford F-250 Crew Cab pickup trucks for use by the Fire Department. 4. Bid #13-02: A resolution awarding Bid #13-02 and authorizing the purchase from Asphalt Striping Service, LLC of reflectorized paint markings, in variable amounts, for the Transportation Division as needed through the end of calendar year 2013. 5. Bid #13-03: A resolution awarding Bid #13-03 and authorizing the purchase of curb!,and gutter construction from Sweetser Construction, Inc. as a primary supplier and Tomlinson Asphalt Co., Inc. as secondary supplier, in variable amounts, and authorizing the use of other bidders based on price and availability, as needed through the end of calendar year 2013. i 6. Bid #13-04: A resolution awarding Bid #13-04 and authorizing the purchase of hillside gravel from Les Rogers, Inc. for variable unit prices, and authorizing the use of other bidders based on price and availability, as needed through the end of calendar year 2013. 7. Bid #13-05: A resolution awarding Bid #13-05 and authorizing the purchase of concrete from Tune Concrete Company. as a primary supplier and Beaver Lake Concrete, Ino, 'as secondary supplier, in variable amounts, and authorizing the use of other bidders based on price and availability, as needed through the end of calendar year 2013. 8. i Bid #13-06: A resolution awarding Bid #13-06 and authorizing the purchase of truck hauling services from Les Rogers, Inc. and S & R Trucking, in equal amounts, for variable unit prices, and authorizing the use of other bidders based on price and availability, as needed through the end of calendar year 2013. 9. Bid #13-07: A resolution awarding Bid #13-07 and authorizing the purchase of aggregate materials for varying unit prices from various vendors, as needed through the end of calendar year 2013. 10. Bid #13-09: A resolution awarding Bid #13-09 and authorizing the purchase of drainage pipe for varying unit prices from various vendors, as needed through the end of calendar year 2013. 11. Bid #13-10: A resolution awarding Bid #13-10 and authorizing the purchase of crushed rocksalt from North American Salt Company in the amount of$73.76 per ton, and authorizing the use of other bidders based on price and availability, as needed through the end of calendar year 013. 12. Bid #13-11: A resolution awarding Bid #13-11 and authorizing the purchase of topsoil from Les Rogers, Inc. in the amount of $10.74 per cubic yard, in variable amounts, and authorizing the use of other bidders based on price and availability, as needed through the end of calendar year 2013. 13. Landers Toyota of Little Rock: A resolution authorizing the purchase of three Toyota Tacoma Compact Pickup trucks in a total amount of $69,875.00, pursuant to a State Procurement Contract, from Landers Toyota of Little Rock for use by the Water and Sewer Division and approving a budget adjustment. 14. Bale Chevrolet of Little Rock: A resolution authorizing the purchase of seven Police Package Chevrolet Tahoes in a total amount of $245,651.00 pursuant to a State Procurement Contract, from Bale Chevrolet of Little Rock for use by the Police Department. 2 1 15. ! Ozarks Electric Cooperation Corporation: A resolution authorizing the transfer of an easement interest to Ozarks Electric Cooperative Corporation on certain cityr-owned property in Veterans Park to provide for a relocation of electrical utility service. 16. 2012 ADEQ E-Waste Grant: A resolution authorizing acceptance of a 2012 Arkansas Department of Environmental Quality E-Waste Grant of $25,000.00 for an E- Waste coupon redemption program, and approving a budget adjustment. 17. Asphalt Materials Bid Waiver: An ordinance waiving the requirements of formal competitive bidding during Calendar Year 2013 for the purchase of asphalt materials for use by the Transportation Division but requiring informal quarterly bids or quotes. 18. Refurbished Hazmat Truck: an ordinance waiving the requirements of formal competitive bidding and approving a contract with Beverage Body and Trailer Service in the total amount of $65,974.00 to purchase a refurbished Hazmat Truck for the Fire Department and approving a budget adjustment. 19. Amend §178.08 Energy Conservation Code: An ordinance to adopt the 2011 Arkansas Energy Code for new building construction for commercial and high-rise residential construction projects including thermal and lighting efficiency standards as required by A.C.A. §15-10-205 by Amending §173.08 Energy Conservation Code of the Fayetteville Code. i i I i 3 Aldermen Mayor Lioneld Jordan Ward 1 Position 1—Adella Gray Taye eelle Ward 1 Position —Sarah Marsh City Attorney Attorney Kit Williams Ward 2 Position —Mark Kinwn Ward 2 Position 2—Matthew Petty City Clerk Sondra Smith Ward 3 Position l—Justin Tennant ARKANSAS Ward 3 Position 2—Martin W. Schoppmeyer,Jr. Ward 4 Position 1 —Rhonda Adams Ward 4 Position 2—Alan T.Long Final Agenda City of Fayetteville Arkansas City Council Meeting January 15, 2013 A meeting of the Fayetteville City Council will be held on January 15, 2013 at 6:00 PM in Room 219 of the City Administration Building located at 113 West Mountain Street, Fayetteville, Arkansas. Call to Order Roll Call Pledge of Allegiance Mayor's Announcements, Proclamations and Recognitions: City Council Meeting Presentations, Reports and Discussion Items: 1. State of the City Address—Mayor Lioneld Jordan Agenda Additions: A. Consent: 1. Approval of the January 03, 2013 City Council meeting minutes. 2. Bid #12-57 Williams Tractor: A resolution pursuant to Bid #12-57 authorizing a contract with Williams Tractor, Inc. in the amount of$24,900.00 for the purchase of one (1) round baler for use at the Noland Wastewater Treatment Facility, and approving a budget adjustment. 113 West Mountain Fayetteville,AR 72701 (479)575-8323 accessfayelteville.org Telecommunications Device for the Deaf TDD/TTY(479)521-1316 3. Bid #12-63, Hilbilt Sales Corporation-Arkansas: A resolution pursuant to Bid #12-63 authorizing a contract with Hilbilt Sales Corporation-Arkansas in the amount of $39,690.00 for the purchase of one (1) end-dump hauler trailer for use at the Noland Wastewater Treatment Facility, and approving a budget adjustment. 4. Bid #12-77, Terex Equipment Services: A resolution pursuant to Bid #12-77 authorizing a contract with Terex Equipment Services in the total amount of$83,284.00 for the purchase of two (2) Ford F-250 crew cab pickup trucks for use by the Fire Department. 5. Bid #13-02, Reflectorized Paint Markings: A resolution awarding Bid #13-02 and authorizing the purchase from Asphalt Striping Service, LLC of reflectorized paint markings, in variable amounts, for the Transportation Division as needed through the end of calendar year 2013. 6. Bid #13-03, Construction — Curb and Gutter: A resolution awarding Bid #13-03 and authorizing the purchase of curb and gutter construction from Sweetser Construction, Inc. as a primary supplier and Tomlinson Asphalt Co., Inc. as secondary supplier, in variable amounts, and authorizing the use of other bidders based on price and availability, as needed through the end of calendar year 2013. 7. Bid #13-04, Hillside Gravel: A resolution awarding Bid #13-04 and authorizing the purchase of hillside gravel from Les Rogers, Inc. for variable unit prices, and authorizing the use of other bidders based on price and availability, as needed through the end of calendar year 2013. 8. Bid #13-05, Concrete: A resolution awarding Bid#13-05 and authorizing the purchase of concrete from Tune Concrete Company as a primary supplier and Beaver Lake Concrete, Inc. as secondary supplier, in variable amounts, and authorizing the use of other bidders based on price and availability, as needed through the end of calendar year 2013. 9. Bid #13-06, Truck Hauling Services: A resolution awarding Bid #13-06 and authorizing the purchase of truck hauling services from Les Rogers, Inc. and S&R Trucking, in equal amounts, for variable unit prices, and authorizing the use of other bidders based on price and availability, as needed through the end of calendar year 2013. 10. Bid #13-07, Aggregate Materials: A resolution awarding Bid #13-07 and authorizing the purchase of aggregate materials for varying unit prices from various vendors, as needed through the end of calendar year 2013. 11. Bid #13-09, Drainage Pipe: A resolution awarding Bid #13-09 and authorizing the purchase of drainage pipe for varying unit prices from various vendors, as needed through the end of calendar year 2013. 12. Bid #13-10, Crushed Rock Salt: A resolution awarding Bid#13-10 and authorizing the purchase of crushed rock salt from North American Salt Company in the amount of $73.76 per ton, and authorizing the use of other bidders based on price and availability, as needed through the end of calendar year 2013. 113 West Mountain Fayetteville,AR 72701 (479)575-8323 accessfayetteville.org Telecommunications Device for the Deaf TDD/TTY(479)521-1316 13. Bid #13-11, Screened Topsoil: A resolution awarding Bid #13-11 and authorizing the purchase of topsoil from Les Rogers, Inc. in the amount of $10.74 per cubic yard, in variable amounts, and authorizing the use of other bidders based on price and availability, as needed in calendar year 2013. 14. Landers Toyota of Little Rock: A resolution authorizing the purchase of three (3) Toyota Tacoma Compact pickup trucks in a total amount of $69,875.00, pursuant to a state procurement contract, from Landers Toyota of Little Rock for use by the Water and Sewer Division, and approving a budget adjustment. 15. Bale Chevrolet of Little Rock: A resolution authorizing the purchase of seven (7) police package Chevrolet Tahoes in a total amount of $245,651.00, pursuant to a state procurement contract, from Bale Chevrolet of Little Rock for use by the Police Department. 16. Ozarks Electric Cooperative Corporation: A resolution authorizing the transfer of an easement interest to Ozarks Electric Cooperative Corporation on certain city-owned property in Veterans Park to provide for a relocation of electrical utility service. B. Unfinished Business: None C. New Business: 1. 2012 Arkansas Department of Environmental Quality E-Waste Grant: A resolution authorizing acceptance of a 2012 Arkansas Department of Environmental Quality E- Waste Grant of$25,000.00 for an e-waste coupon redemption program, and approving a budget adjustment. 2. Asphalt Materials: An ordinance waiving the requirements of formal competitive bidding during calendar year 2013 for the purchase of asphalt materials for use by the Transportation Division but requiring informal quarterly bids or quotes. 3. Refurbished Hazmat Truck: An ordinance waiving the requirements of formal competitive bidding and approving a contract with Beverage Body and Trailer Service in the total amount of $65,974.00 to purchase a refurbished hazmat truck for the Fire Department, and approving a budget adjustment. 4. Amend §173.08 Energy Conservation Code: An ordinance to adopt the 2011 Arkansas Energy Code for new building construction for Commercial and High-Rise Residential Construction projects including thermal and lighting efficiency standards as required by A.C.A. §15-10-205 by amending §173.08 Energy Conservation Code of the Fayetteville Code. 5. Kum & Go, L.C.: A resolution to authorize Mayor Jordan to sell about two acres of the Tyson Factory Property on Huntsville Road for $900,000.00 to Kum& Go, L.C., to agree to cost share with Kum & Go roads or driveways within the Tyson Property adjoining this two acre parcel and the demolition of the factory, and to recommend rezoning this parcel to Neighborhood Commercial or other zoning district satisfactory to Kum & Go, L.C. 113 West Mountain Fayetteville,AR 72701 (479)575-8323 accessfayetteville.org Telecommunications Device for the Deaf TDD/TTY(479)521-1316 D. City Council Agenda Session Presentations: None E. City Council Tour: Monday,January 14, 2013 at 4:30 p.m. F. Announcements: Adjournment: 113 West Mountain Fayetteville,AR 72701 (479)575-8323 accessfayetteville.org Telecommunications Device for the Deaf TDD/TTY(479)521-1316 NOTICE TO MEMBERS OF THE AUDIENCE All interested persons may address the City Council on agenda items of New and Old Business. Please wait for the Mayor to request public comment and then come to the podium, give your name, address, and comments about the agenda item. Please address only the Mayor. Questions are usually answered by the Mayor, Aldermen or Staff after the public comment period is over. Please keep your comments brief and respectful. Each person is only allowed one turn at the microphone for discussion of an agenda item. All cell phones must be silenced and may not be used within the City Council Chambers. Below is a portion of the Rules of Order and Procedure of the Fayetteville City Council pertaining to City Council meetings: Agenda additions. A new item which is requested to be added to the agenda at a City Council meeting should only be considered if it requires immediate City Council consideration and if the normal agenda setting process is not practical. The City Council may only place such new item on the City Council meeting's agenda by suspending the rules by two-thirds vote. Such agenda addition shall be heard prior to the Consent Agenda. Consent Agenda. Consent Agenda items shall be read by the Mayor and voted upon as a group without discussion by the City Council. If an Alderman wishes to comment upon or discuss a Consent Agenda item, that item shall be removed and considered immediately after the Consent Agenda has been voted upon. Old business and new business. Presentations by staff and applicants. Agenda items shall be introduced by the Mayor and, if an ordinance, read by the City Attorney. City staff shall then present a report. An agenda applicant (city contractor, rezoning or development applicant, etc.) may present its proposal only during this presentation period, but may be recalled by an alderman later to answer questions. Staff and applicants may use electronic visual aides in a City Council meeting as part of their presentation. Public comments. Public comment shall be allowed for all members of the audience on all items of old and new business and subjects of public hearings. No electronic visual aid presentations shall be allowed, but the public may submit photos, petitions, etc. to be distributed to the City Council. If a member of the public wishes for the City Clerk to distribute materials to the City Council before its meeting, such materials should be supplied to the City Clerk office no later than 9:00 a.m. on the day of the City Council meeting. Any member of the public shall first state his or her name and address, followed by a concise statement of the person's position on the question under discussion. Repetitive comments should be avoided; this applies to comments made previously either to the City Council or to the Planning Commission when those Planning Commission minutes have been provided to the Aldermen. All remarks shall be addressed to the Mayor or the City Council as a whole and not to any particular member of the City Council. No person other than the Aldermen and the person having the floor shall be permitted to enter into any discussions without permission of the Mayor. No questions shall be directed to an Alderman or city staff member except through the Mayor. Courtesy and respect. All members of the public, all city staff and elected officials shall accord the utmost courtesy and respect to each other at all times. All shall refrain from rude or derogatory remarks, reflections as to integrity, abusive comments and statements about motives or personalities. Any member of the public who violates these standards shall be ruled out of order by the Mayor, must immediately cease speaking and shall leave the podium. Interpreters or TDD for hearing impaired are available for all City Council meetings, a 72 hour advance notice is required. For further information or to request an interpreter, please call 575-8330. A copy of the complete City Council agenda is available at accessfayetteville.org or in the office of the City Clerk, 113 W. Mountain, Fayetteville,Arkansas. 113 West Mountain Fayetteville,AR 72701 (479)575-8323 accessfayelteville.org Telecommunications Device for the Deaf TDD/TTY(479)521-1316 equisdxm No.: Date: City Of Fayetteville - Purchase Order (PO) Request 11412013 A. ,5 ck (Nota Purchase Order) um er. xpecte a fl% Q2 All purchases under$2500 shall be used on a P-Card unless medical or 1099 service related. (Call x256 with questions) All PO Request shall be scanned to the Purchasing e-mail:Purchasin i.fa etteville.anus Vendor#: Vendor Name: Mail 13292 BALE CHEVROLET Yes:_ No: X Address: Fob Point: Taxable Quotes Attached Yes:_ No:_X___ Yes: No: x City State: Zip Code: Ship to code: Di n Head Approval: 50 Requester: Requester's Employee#: Extension: BARBARA OLSEN 1940 485 Item Descri tion Quanti Unit of Issue Unit Cost Extended Cost Account Numbers Proect/Sub roiect# Inventory# Fixed Asset# 1 2013 POLICE PACKAGE CHEVROLET TAHOES 6 EA 25,093.00 $150,558.00 9700.1920.5802.00 02081.2012 2 PER STATE VEHICLE CONTRACT TO BE: $0.00 3 UNIT 1253,FA 701253,UNIT 1254,FA 701254 $0.00 4 UNIT 1255,FA 701255,UNIT 1256 FA 701256 $0.00 5 UNIT 1257,FA 701257,UNIT 1258,FA 701258 $0.00 6 UPFIT ITEMS:CAGE UNIT,CONSOLE,LIGHT BAR, 6 EA 10,000.00 $60,000.00 9700.1920.5802.00 02081.2012 7 WINDOW SCREENS,ETC.AS SPECIFIED $0.00 8 2013 POLICE PKG TAHOE,PER STATE CONTRACT 1 EA 25,093.00 $25,093.00 9700.1920.5802.00 02081.2013 9 TO BE UNIT 1259,FA 701259;UPFIT ITEMS AS $0.00 10 SPECIFIED:CAGE,CONSOLE,LIGHT BAR,ETC 1 EA 10,000.00 $10,000.00 9700.1920.5802.00 02081.2013 Shipping/Handling Lot $0.00 Special Instructions: Subtotal: $245,651.00 Total: $245,651.00 Approvals: Mayor: Department Director: Purchasing Manager: Finance 8lnternal Services Director: Budget Manager: IT Manager. Dispatch Manager: Utilities Manager: Other: Revised uV2008 A. 15 Bale Chevrolet of Little Rock Page 2 of 2 C.5 Kum&Go,L.C. L age 1 of 2 ae Departmental CorrespondenceS LEGAL www.accessfayetteville.org DEPARTMENT Kit Williams CityAttorney TO: Mayor Jordan Jason B.Kelley City Council Assistant City Attorney FROM: Kit Williams, City Attorney DATE: January 8, 2013 RE: Concept Plat from CEI for Kum & Go Attached please find "Concept 4" for the Lot proposed to be sold to Kum & Go, L.C. It has agreed to remove the direct driveway access onto Huntsville and eliminate one of the curb cuts onto the southern drive or street. The lot is still less than 2 acres, but is now shown to be about 1.94 acres. One thing that needs to be clarified is that only City of Fayetteville owned property within a mile of this site would be restricted from being sold to be used as a convenience store/gas station. There would be no such restrictions for privately owned property. This restriction would primarily affect the other possible commercial lot along Happy Hollow (Highway 16 East) which is part of the 10 acre Tyson factory parcel. 5 .* ri Ki m&Go,L.C. I i P ge2of2 tL Mi J t Y r i' AF 4 UZ F € STORE XXX,FAYETTEVILLE,AR_u v� ncsarM, O F HAPPY HOLLOW WEVI9gN5 CONCEPT4m City Council Meeting Minutes January 3,2013 Pagel of 8 Aldermen Mayor Lioneld Jordan Ward I Position 1 -Adella Gray Fayve eel e Ward 1 Position —Sarah Marsh City Attorney Kit Williams ams Ward 2 Position —Mark Kinion Ward 2 Position 2—Matthew Petty City Clerk Sondra Smith ARKANSAS Ward 3 Position 1—Justin Tennant Ward 3 Position 2—Martin W. Schoppmeyer,Jr. Ward 4 Position 1 —Rhonda Adams City of Fayetteville Arkansas Ward 4 Position 2-Alan T.Long City Council Meeting Minutes January 03, 2013 A meeting of the Fayetteville City Council was held on January 03, 2013 at 6:00 p.m. in Room 219 of the City Administration Building located at 113 West Mountain Street, Fayetteville, Arkansas. Mayor Jordan called the meeting to order. Oaths of Office: Sarah Marsh Alderman Ward 1 Matthew Petty Alderman Ward 2 Martin W. Schoppmeyer, Jr. Alderman Ward 3 Alan T. Long Alderman Ward 4 Lioneld Jordan Mayor Sondra E. Smith City Clerk Treasurer Judge Moore administrated the oaths of office. Roll Call PRESENT: Alderman Gray, Marsh, Kinion, Petty, Tennant, Schoppmeyer, Long, Mayor Jordan, City Attorney Kit Williams, City Clerk Sondra Smith, Staff, Press, and Audience. ABSENT: Alderman Adams Pledge of Allegiance Mayor's Announcements, Proclamations and Recognitions: None 113 West Mountain Fayetteville,AR 72701 (479)575-8323 accessfayelteville.org Telecommunications Device for the Deaf TDD/TTY(479)521-1316 City Council Meeting Minutes January 3,2013 Page 2 of 8 City Council Meeting Presentations, Reports and Discussion Items: Election of Vice Mayor Alderman Petty: I would like to nominate Adella Gray for Vice Mayor. I would like to nominate Adella because of her seniority and because we just lost 24 years of experience on the Council. I think the historical knowledge Adella will bring to the position is invaluable. Alderman Petty moved to nominate Alderman Gray as Vice Mayor. Alderman Tennant seconded the motion. Upon roll call the motion passed 7-0. Alderman Adams was absent. Alderman Adella Gray was elected as Vice Mayor Report on the Firemen's and Policemen's Pension and Relief Fund—Mayor Lioneld Jordan. Mayor Jordan presented the report on the Firemen's and Policemen's Pension and Relief Fund. A copy of the report is attached. Housing Authority Board Appointments Mayor Jordan read the request from the Fayetteville Housing Authority to appoint the following: Leon Jones, Jr. a five year term from December 28, 2012 to December 28, 2017. Mike Emery an unexpired term of three years from December 28, 2012 to December 28, 2015. Alderman Kinion moved to approve the appointments. Alderman Gray seconded the motion. Upon roll call the motion passed 7-0. Alderman Adams was absent. Agenda Additions: The following item was added to the City Council meeting: Survey Citizens' Priorities for Capital Projects of a Cultural Nature: A resolution to express the City Council's intention to survey citizens' priorities for Capital Projects of a cultural nature. Alderman Gray moved to add Survey Citizens' Priorities for Capital Projects of a Cultural Nature to the agenda. Alderman Tennant seconded the motion. Upon roll call the motion passed 7-0. Alderman Adams was absent. 113 West Mountain Fayetteville,AR 72701 (479)575-8323 accessfayetteville.org Telecommunications Device for the Deaf TDD/TTY(479)521-1316 City Council Meeting Minutes January 3,2013 Page 3 of 8 Alderman Petty: The Walton Arts Center has proposed a use for the HMR bond reauthorization. There also appears to be interest to dedicate some of that money to the development of a regional park. This is to get the voters input. Alderman Tennant: When you look at hundreds of thousands of dollars the input helps all of us. Alderman Petty: We are asking the A&P Commission to cost share half the cost with a total cost not to exceed $20,000. We would like to collect ideas and proposals from Council members and Commissioners, why the proposals should be funded. We would allow the public to comment on the proposals and then incorporate the comments into survey questions. Mayor Jordan: Is there going to be a committee formed on how to draw up the questions. Alderman Petty: I am not sure yet. Alderman Tennant: I expect the A&P Commission to do their due diligence and give their input and then I would not be opposed to a committee. Alderman Kinion: I appreciate this being brought to our attention. It will allow the A&P Commission to move forward and for us to work together. Mayor Jordan: I don't think you can ever go wrong with hearing from the people. Alderman Tennant asked Alderman Petty if he would mind removing part of the resolution. Alderman Petty agreed with the change. Alderman Tennant moved to amend the resolution. Alderman Petty seconded the motion. Upon roll call the motion passed 7-0. Alderman Adams was absent. Alderman Petty moved to approve the resolution. Alderman Tennant seconded the motion. Upon roll call the resolution passed 7-0. Alderman Adams was absent. Resolution 01-13 as recorded in the office of the City Clerk Consent: Approval of the December 4, 2012 and December 18, 2012 City Council meeting minutes. Approved Arkansas Entertainers Walk of Fame: A resolution to express the City Council's intention to allow Butch Stone and Jason Bigbee to establish an Arkansas Entertainers Walk of Fame on sidewalks around the interior of the Square and on Center Street. 113 West Mountain Fayetteville,AR 72701 (479)575-8323 accessfayetteville.org Telecommunications Device for the Deaf TDD/TTY(479)521-1316 City Council Meeting Minutes January 3,2013 Page 4 of 8 Resolution 02-13 as recorded in the office of the City Clerk Alderman Kinion moved to approve the Consent Agenda as read. Alderman Tennant seconded the motion. Upon roll call the motion passed 7-0. Alderman Adams was absent. Unfinished Business: None New Business: Amend §72.18 Residential Parking Permit Program for the Entertainment District Parking Zone: An ordinance to amend §72.18 Residential Parking Permit Program for the Entertainment District Parking Zone (A) Applicability to add the block of Ila between Wilson and Vandeventer to this zone. City Attorney Kit Williams read the ordinance. Alderman Kinion: The reason this was brought forward is this is the highest density block that is immediately adjacent to the entertainment district of downtown Fayetteville. It is the only block that is unique in that it has two sorority houses. The addition of the new housing unit at 555 Maple Street is adding higher density. The addition of the new development has taken parking otherwise that was rented by the sorority so they do not have the parking availability that they used to have. Additionally with the parking regulation on Vandeventer the sorority's used to be able to park on Vandeventer Avenue and they can no longer use that as parking. They are restricted in the church parking lot by University Baptist Church because that is the area where construction activity is staged for the new building. This has placed a burden in a unique way on this block of Ila Street due to the density. The parking that would have been available on the alley between Ila Street and Louise Street has been vacated over the years. That is why I brought this forward and it needs to be seriously considered. We are encouraging high density development in this area, but at the same time we need to protect the integrity of the neighborhood and offer the neighborhood the same opportunities for on street parking that we offer in other high density areas of the entertainment district and downtown. Alicia Williams spoke in favor of the resolution. Greg Thoma, 414 West Ila: Since the construction and change in parking associated with the church parking lot we have seen a tremendous increase in demand for parking spaces on our street. It makes it very difficult. I would appreciate you voting in favor of this. Steve Devore 421 West Ila: There are nine houses on that street. There is only parking on one side of the street. If this goes forward how do we decide who gets what? I agree there is a problem. Don Marr, Chief of Staff: Staff has identified 16 parking spaces within this block. The current policies allow for four residential stickers per house location and two guest tags. For the houses 113 West Mountain Fayetteville,AR 72701 (479)575-8323 accessfayetteville.org Telecommunications Device for the Deaf TDD/TTY(479)521-1316 City Council Meeting Minutes January 3,2013 Page 5 of 8 on that street there are certainly not enough parking spaces if every tag or permit is issued. It would protect it as a street that can only be parked on by people who have a residential permit or guest pass. David Jurgens, Utilities Director: It would become a first come first serve for folks north of Dickson Street. Alderman Kinion: This was a concern when I looked at this. This allows an equitable situation between the houses and residents that are there. Steve Devore: It is a first come first serve basis? David Jurgens: Not in terms of who gets parking passes. Every resident who lives on that street and brings in a vehicle registration and proves the vehicle registration is for that address will receive a parking sticker. They will receive parking stickers for up to four vehicles per house. In terms of who gets a parking space that is first come first serve. Melinda Jones Sellers, 408 Ila: Some of the residents have never had a driveway. The idea is to accommodate those of us that have lived on the street a long time. Alderman Kinion moved to suspend the rules and go to the second reading. Alderman Gray seconded the motion. Upon roll call the motion passed 7-0. Alderman Adams was absent. City Attorney Kit Williams read the ordinance. Alderman Tennant: Is there some staging going on in that area that is taking some of the parking away right now. Alderman Kinion: A few of the spaces. The impact that is mainly occurring is the growth of the overall density. The whole nature of the area has changed as we have matured into a high density area. This offers the same protections or opportunities for the high density areas that we recognize in downtown where parking has been impacted. Alderman Tennant: The only thing that bothers me about this is there is so much going on within a baseball throw. I can't help but think that impacts the parking. I would be more comfortable in voting once the apartment complex is complete. If it is because the university is growing it is going to continue to get worse not only on that block but on other blocks and we will have more of these proposals come forward. Alderman Kinion: Even before the construction this was already occurring. The problem is the high density with the sororities. Alderman Gray asked why the alleys are no longer used. 113 West Mountain Fayetteville,AR 72701 (479)575-8323 accessfayetteville.org Telecommunications Device for the Deaf TDD/TTY(479)521-1316 City Council Meeting Minutes January 3,2013 Page 6 of 8 Alderman Kinion: They have been vacated. If we had protected that alley it would have alleviated this problem. Alderman Tennant: I would prefer to leave it where it is and not go through all the readings tonight. Alderman Kinion moved to suspend the rules and go to the third and final reading. Alderman Long seconded the motion. Upon roll call the motion passed 6-2. Alderman Tennant and Schoppmeyer voting no. Alderman Adams was absent. Mayor Jordan voted to suspend the rules. City Attorney Kit Williams read the ordinance. Mayor Jordan asked shall the ordinance pass. Upon roll call the ordinance passed 5-2. Alderman Tennant and Schoppmeyer voting no. Alderman Adams was absent. Ordinance 5558 as Recorded in the office of the City Clerk Amend §151.01 Definitions and §174.08 Prohibited Signs: An ordinance to amend §151.01 Definitions and §174.08 Prohibited Signs of the Unified Development Code of Fayetteville to clarify regulations concerning electronic message boards. City Attorney Kit Williams: The Planning Department has suggested a couple of changes to the names of the definitions. I would ask that the ordinance be amended to the revised ordinance that was handed out tonight. Alderman Long moved to amend the ordinance to the one that was handed out at the City Council meeting. Alderman Gray seconded the motion. Upon roll call the motion passed 7-0. Alderman Adams was absent. City Attorney Kit Williams read the ordinance. Jeremy Pate,Development Services gave a brief description of the ordinance. Alderman Petty moved to suspend the rules and go to the second reading. Alderman Kinion seconded the motion. Upon roll call the motion passed 7-0. Alderman Adams was absent. City Attorney Kit Williams read the ordinance. Alderman Tennant moved to suspend the rules and go to the third and final reading. Alderman Gray seconded the motion. Upon roll call the motion passed 7-0. Alderman Adams was absent. City Attorney Kit Williams read the ordinance. 113 West Mountain Fayetteville,AR 72701 (479)575-8323 accessfayetteville.org Telecommunications Device for the Deaf TDD/TTY(479)521-1316