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HomeMy WebLinkAbout2011-04-12 - Agendas • WATER/SEWER COMMITTEE AGENDA aye evl e MEETING DATE OF APRIL 12, 2011 THE CITY OF FAYETTEVILLE,ARKANSAS Afl KANSAS Committee: Chairperson Sarah Lewis; Aldermen: Adella Gray, Mark Kinion, Justin Tennant Copy to: Mayor Lioneld Jordan; Sondra Smith on arr, Paul Becker, Lindsley Smith, Jeremy Pate, Chris Brown, Lynn Hyke, Shannon Jones, e ell, Will Winn, CH2M Hill From: David Jurgens, P. E., Utilities Director A Fayetteville Water, Sewer and Solid Waste Com i ee m eting will be April 12, 2011, 5:15 PM (following City Council Agenda Session) in room 326, Fayettevill ity Hall. Proposed topics include: 1. Ca ital Prolect U date. Contract Description Contractor Cost %Complete WL-10a Farmington Gravity Sewer Line Gamey Const $ 1,750,122 100% EL-3&5 Razorback-Hap Hollow 36/42" Swr Line S J Louis Const $ 5,387,098 100.0% CIPP 2010 Rehab-Cured in Place Pipe City Wide Insituform $ 330,000 100% Mt Se uo ah Area Wtr/Swr Upgrades LaRue Contr $ 852,976 100% 36"W/L 36"Water Line on Township Seven Valles $ 1,783,720 100% 265 W/S Relocation &36"Wtr Line, Hwy 265 Gamey Const $ 4,989,135 CC 19A r11 WL-13 Broyles Avenue GravitySewer Lines Goodwin&Goodwin $ 845,359 100.0% WL-14 Broyles Avenue Sewer Force Mains Redford Const $ 899,626 100.0% WL-15 Broyles Avenue Sewer Pump Station Seven Valles $ 591,768 100% 13I0-1 Biosolids Solar Drying Dean Crowder $ 4,971,886 94.0% 13I0-2 Biosolids Thermal Drying Crossland Heavy $ 2,770,280 33.3% Canterbury 500,000 Gallon Water Tower C B & I Inc. $ 1,590,091 80.0% Canterbury Water Lines & Pump Station Sweetser Const $ 1,057,331 NTP 11Apr11 Project is substantially complete, meaning the work can be used to execute its mission. 2. White River Use Attainability Analysis process is well underway. The two plans- the Use Attainability Analysis and the USGS Beaver Reservoir Model, were submitted to ADEQ for approval by April 8, 2011, to ADEQ for review and comment. Both studies should be submitted to ADEQ by the end of the year. 3. Hinhwav 265 Water/Sewer Line Relocation construction contract with Garvey Companies, Inc. for $4,989,135 and a $200,000 contingency (approximately 4%) to construct Highway 265 Water & Sewer Replacement, is attached. This project consists of relocating water and sewer lines for the combined Arkansas Highway Department (AHTD) and City widening of Crossover Road (Hwy 265) between Mission and Joyce, and upsizing the existing pipes. Work includes installing a 36" and 24" transmission main from Joyce to connect to the existing 24" main at Mission. This will complete the eastern section of the water transmission loop that was started when the southern section of Crossover Road between Mission and Huntsville was widened by the AHTD. Construction will begin this spring and will be completed by year end. The City opened nine bids on March 31, 2011. Bids from Rosetta Construction, C-2 Projects, and Sweetser Construction did not contain fully completed documents and must be deemed non-responsive. Based on the bids and AHTD guidance, the City is responsible for 55.08% ($2,748,015.56) of the cost of this construction contract, and the AHTD is responsible for 44.92% ($2,241,119.44). The City's portion will be funded from Water and Sewer revenue bonds. The City will request monthly reimbursement from the AHTD for their share of the work. The budget adjustment moves funds from the revenue bond fund to the construction account, and reflects the revenue from the AHTD. Staff re nests this item be forwarded to the full CityCouncil for approval. Gamey Companies low bid $ 4,989,135.00 SJ Louis of TX $ 5,168,232.50 Seven Valles $ 5,325,754.00 Crossland Heavy $ 6,032,171.00 Kraus Construction $ 6,458,096.00 Redford Construction $ 6,845,474.00 Engineer's Estimate $ 5,300,000.00 W&S CommittecAgenda 12Aprl Ldoc WATER/SEWER COMMITTEE AGENDA MEETING DATE OF APRIL 12, 2011 4. Highway 265 Water/Sewer Line Relocation Amendment No. 2 to the engineering agreement with McClelland Consulting Engineers for $247,013, for construction and design phase services for the Hwy. 265 Water and Sewer Relocation project, is attached. The original design contract was awarded to McClelland in December, 2008 to design water and sewer relocations for Phase I of Crossover Road widening between Mission and Joyce, including upsizing the existing pipes and connecting a 36" transmission line. The contract did not include construction phase services; they are covered by this contract amendment. Additionally, AHTD is now moving forward with Phase II of the widening of Hwy 265 from Joyce to Albright. This will require relocating water and sewer lines on both sides of the highway. This amendment covers two separate work tasks: (1) Construction phase engineering services from Mission — Joyce, including two full time construction observers due to a short construction schedule (the contractor will almost certainly employ multiple construction crews). (2) The scope of work for design of the project for Hwy 265 from Joyce to Albright consists primarily of: field surveys to confirm rights-of-ways and utility locations, project cost estimating with AHTD and Fayetteville shares predicted, right-of-way requirement identification and easement document development, and final engineering design. This contract does not include construction phase services for the Joyce —Albright section; that will require a future amendment. Costs will be split between the AHTD and the City; our portion will be funded from Water and Sewer revenue bonds. The cost share split will be determined when the design is completed. Staff requests this item be forwarded to the full City Council for approval. 5. Highway 265/Crossover Water/Sewer Relocation Easement Condemnation actions continue. The pro'ect bids will be considered b the Council A rill 19. Easements have been acquired from 25 of 27 owners. Perm Temp Perm Temp Tr#act Property Owner Parcel# Easmnt Easmnt Easement Const Damages Total f[' ft' Easement 8 Murphy R.&Betty N.Taylor 765-13305-000 6,980 3,365 $ 12,000 $ 1,500 $ 9,500 $23,000 10 John David Brown 765-13295-000 22,883 9,603 $ 17,605 $ 3,500 $ 6,500 $27,600 Totals 29,863 12,968 $29,605 $ 5,000 $16,000 $50,600 6. Standard Specifications For Design And Construction Of Sanitary Sewers. New design standards for the wastewater collection system including sewer pipes and pump stations are attached (separate attachment). These will be available to engineers and developers to give them clear design criteria before they begin designing and collection system projects that will ultimately be owned by the City. The standards apply to projects by developers, City contracted work, and in-house City projects, and make the requirements among the three consistent. We received comments from McClelland Consulting Engineers, Bates &Associates, Morrison-Shipley Engineers, and H2 Engineering. Other than minor clarification or editing tweaks, which were incorporated, their comments focused on three areas discussed below. In each of these areas, the proposed design standards make development work on wastewater projects consistent with the requirements the City uses for any City-paid project. Staff requests this item be approved by the Committee. ➢ Full-time inspection of the work. Arkansas Code §22-9-101. Observation by registered professionals required. (a) Neither the state nor any township, county, municipality, village, or other political subdivision of the state shall engage in the capital improvement of any public works involving engineering or architecture for which the plans, specifications, and estimates have not been made by and the capital improvement executed under the observation of a registered professional engineer or architect, in their respective areas of expertise, who are licensed to practice under the laws of Arkansas." Every Arkansas Department of Health project approval letter states "[Engineer] shall provide construction inspection services." ➢ Televising sewer lines before final acceptance. This is a new requirement for Fayetteville development work, but has been the industry standard for years. Local cities also require television inspections, but city crews perform the work. In our case, City crews are fully engaged televising existing lines, and do not have time to add new lines to their workload. ➢ Life cycling cost analysis/operations and maintenance prepayment for sewer pump stations. We knew this would cause discussions, but life cycle costing is much more protective of the City's long term interests, and thus customer service and expense control, where pump stations are a consideration. W&S CommitteeAgenda 12Aprl Ldoc WATER/SEWER COMMITTEE AGENDA MEETING DATE OF APRIL 12, 2011 7. BWD Water Treatment Residuals Land Application proposed contract is almost compete for applying their residuals from the water treatment process on the Noland WWTF biosolids processing site east of the White River. They are currently landfilling their material. The attached spreadsheet shows a basic cost and revenue breakdown. There would be capital equipment leases or purchases required (a tractor, a spreader, and a loader), with the costs to be covered within the rates paid by the BWD. We intend to bring the contract forward for the 10 May Water, Sewer and Solid Waste Committee meeting and the 17 May City Council meeting. 8. Annual Bulky Waste Cleanups have been scheduled from 7am to 2pm at the following locations. As with last year, no a-scrap will be accepted. Detailed information is on the City web site. Ward 1 — Saturday, April 9; Root Elementary and Solid Waste & Recycling Facility Ward 2 — Saturday, May 14; Woodland Jr. High School and Church of Christ 9. Utilities Related City Council Tour have tentatively been scheduled: May 16 Noland Wastewater Treatment Plant and Biosolids Management Site June 6 Westside Wastewater Treatment Plant and Woolsey Prairie July 18 Solid Waste and Recycling August 15 Water/Sewer Facility, Tanks, and Pump Stations 10. Water/Sewer Committee Meeting is Tuesday, May 10, 2011, 5:15 p.m., room 326. Attachments: 3 Highway 265 Water/Sewer Line Relocation construction contract, Garvey 4 Highway 265 Water/Sewer engineering Amendment No. 2, McClelland 6 Standard Specifications for Design and Construction Of Sanitary Sewers (separate attachment) 7 BWD Water Treatment Residuals Land Application cost and revenue breakdown W&S CommitteeAgenda 12Aprl l.dm CITY COUNCIIAAGENDA MEMO Tayv��ette—li leMEETING DAPace 2 of42 lgYl%ID044ies IncPace 2 of 42 THE CITY OF FAYEgf-FEVILLE,ARKANSAS ARKANSAS To: Fayetteville City Council Thru: Mayor Lionetd Jordan Don Man, Chief of Staff From: David Jurgens,Utilities Director Fayetteville Water and Sewer Cot ilt Date: April 1, 2011 Subject: Construction contract with Garvey Companies, Inc. for$4,989,135 with a$200,000 contingency (approximately 4%) to construct Highway 265 Water& Sewer Replacement, and a budget amendment RF,COMMENDATION Staff recommends approval of a construction contract with Garrey Companies,Inc. for$4,989,135 and a$200,000 contingency(approximately 4%) to construct Highway 265 Water&Sewer Replacement, and approve a budget amendment. BACKGROUND This project consists of relocating water and sewer lines as a result of the combined Arkansas Highway Department (AHTD)and City widening of Phase I of Crossover Road(Hwy 265)between Mission and Joyce,and upsizing the existing pipes and connecting a 36"transmission line. Work includes installing a 36"and 24"transmission main along Crossover from Joyce to connect to the existing 24"main on Crossover at Mission. This work will complete the eastern portion of the water transmission main loop that was initially constructed when the southern section of Crossover Road between Mission and Huntsville was widened by the AHTD. DISCUSSION The City opened nine bids on March 31, 2011. Construction will begin this spring and will be completed by year end. Bids submitted by Rosetta Construction, C-2 Projects,and Sweetser Construction did not contain fully completed documents and must be deemed non-responsive. A summary of the responsive bids are listed below. _­Garney Companies (low bid) $4,989,135.00 SJ Louis of TX $5,168,232.50 Seven Valleys $5,325,754.00 Crossland Heavy $6,032,171.00 Kraus Construction $6,458,096.00 Redford Construction $6,845,474.00 Engineer's Estimate $5,300,000.00 The bid was reviewed by McClelland Engineers;their letter recommending award is attached. Gamey Companies, Inc. has completed multiple projects to the satisfaction of the City of Fayetteville. BUDGETIMPACT Based on the bids and AHTD guidance,the City is responsible for 55.08%($2,748,015.56)of the cost of this construction contract,and the AHTD is responsible for 44.92%($2,241,119.44). The City's portion will be funded from Water and Sewer revenue bonds. The City will request monthly reimbursement from the AHTD for their share of the work. The attached budget adjustment moves funds from the revenue bond fiend to the construction fund,and reflects the revenue from the AHTD. Telecommunications Device for the Deaf TDD(479)521-1316 113 West Mountain-Fayetteville,AR 72701 Gamey CCMemo 1 Aprit20I Ldoc Water Sewer Solid Waste Commitee Agenda Page 4 of 56 A.11 Bid#11-28 Garvey Companies, Inc. Page 3 of 42 RESOLUTION NO. A RESOLUTION AWARDING BID #11-28 AND AUTHORIZING A CONTRACT WITH GARNEY COMPANIES, INC. IN THE AMOUNT OF $4,989,135.00 FOR THE CONSTRUCTION OF HIGHWAY 265 WATER AND SEWER REPLACEMENTS, APPROVING A PROJECT CONTINGENCY OF $200,000.00, AND APPROVING A BUDGET ADJUSTMENT WHEREAS, the City has entered into a grant agreement with the Arkansas Highway and Transportation Department (AHTD) for the provision of a portion of the cost of construction of water and sewer replacements on Highway 265, and WHEREAS, the estimated contribution of the City toward the project would total 55.08% of costs with AHTD providing funding for the remaining approximate 44.92%of costs, NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE,ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby awards Bid #11-28 and authorizes a contract with Garrey Companies, hie. in the amount of$4,989,135.00 for the construction of Highway 265 water and sewer replacements. Section 2: That the City Council of the City of Fayetteville, Arkansas approves a project contingency in the amount of$200,000.00. Section 3: That the City Council of the City of Fayetteville, Arkansas hereby approves a budget adjustment, a copy of which is attached. PASSED and APPROVED this 19`" day of April, 2011. APPROVED: ATTEST: By: By: LIONELD JORDAN, Mayor SONDRA E. SMITH, City Clerk/Treasurer Water Sewer Solid Waste Commitee Agenda Page 5 of 56 A.11 McCLELLAND Bid#MV_,Wk0gA4Q%ks,Inc. NrFT Page 4 of 42 po.Rox 1229 CONSUL/I NG Foyetteville,AR 72703172701-1119 ammmimm ENGINEERS, INC. 479-443-2377.tland-e grrs com April 1, 2011 Mr.Shannon Jones, P.E. Utilities Engineer City of Fayetteville 113 W. Mountain Street Fayetteville,AR 72701 Re: Bid Tabulation Highway 265 Water&Sewer Replacement Dear Mr.Jones: Bids were opened at 2:00 pm, March 31., 2011 on the referenced project. Nine bids were received,six of which appear to be in order, other than a few minor math errors, and three which did not execute the Act of Assurance Form. The apparent low bidder was Rosetta Construction, but they along with C-2 Projects, and Sweetser Construction, did not execute the Act of Assurance Form, and their bids are considered non-responsive. Garney Companies is the lowest responsive bid and a total of $4,989,135.00. Carney Companies was the Contractor for a 48"water line project for the City of Springdale. We have found them to be competent and cooperative, and for this reason,we recommend that the Contract be awarded to Garney Companies in the amount of$4,989,135. Very Truly Yours, Robert W. White, P.E. Project Engineer Encl: Bid Tabulation J:2008/082146/Correspondence/Jones 4-1-11.doc Water Sewer Solid Waste Commitee Agenda Page 6 of 56 Page I of 2 Shannon Jones - RE: Fayetteville Highway 265 Bids, Job 040517 From: "Hightower, Justin B." <Justin.Hightower@arkausashigliways.coul> To: Robert White <rwthite@mcclelland-engrs.conv Date: 4/7/2011 9:52 AM Subject: RE: Fayetteville Highway 265 Bids, Job 040517 CC: David Jurgens <djurgens@ci.fayetteville.ar.us>, "Jones, Shannon" <shjones@ci.fayettevi Ile.ar.us>, Chris Brown<cbrown@springdaleark.org>, "Kuettel, Gene A., Jr." <Gene.Kuettel@arkansashighways.com> Robert, The recommendation letter and bid tabulation received by the Utilities Section on April 4, 2011 informed us that Garney Companies, Inc. was the low qualified bidder for the upgraded system with a bid of$4,989,135.00 and S J Louis Construction of Texas, LTD was the low qualified bidder for the replacement in kind system with a bid of$2,240,905.00. Per the Arkansas State Highway Commission's Utility Accommodation Policy, the Department concurred with the lowest qualified bidder based on the recommendation letter and bid tabulation you sent. Please advise if your recommendation for the lowest qualified bidder has changed. Thank you, Justin Hightower Utility Coordinator I Arkansas State Highway and Transportation Department 10324 Interstate 30 P.O. Box 2261 Little Rock, AR 72203-2261 Office: (501) 569-2323 Fax: (501) 569-2018 From: Robert White [mai Ito:rwhite@mcclelland-engrs.com] Sent: Monday, April 04, 20113:42 PM To: Hightower, Justin B. Cc: 'David Jurgens'; 'Jones, Shannon'; Chris Brown Subject: Fayetteville Highway 265 Bids, Job 040517 Justin, As discussed on the phone with you, the Bid Tabulation I mailed Friday did not list a bidder that was Water Sewer Solid Waste Commitee Agenda Page 7 of 56 file://C:\Documents and Settings\shjones\Local Settings\Temp\XPGrpWise\4D9D8946FAY... 4/8/2011 Page 2 of 2 rejected because he did not execute the attached form. Fayetteville did not believe it was appropriate to accept his bid without the form being executed and submitted with his bid. Otherwise, his bid totals were somewhat lower than the other bidders as follows: Bid Schedule 1: $4,899,365 Equivalent System Bid: $2,199,734 While you have just sent us a letter authorizing award of the contract, we will wait for your review of this information on the rejected bid. Thanks, Robert White Professional Engineer cCLELLAMrEcmoN LT N& ENGINEERS, INC. 1810 N. College Avenue/ P.O. Box 1229 Fayetteville, AR 72703/ 72702-1229 Phone: 479.443.2377 x 18 Fax: 479.443.9241 Website: www.mccielland-engrs.com Water Sewer Solid Waste Commitee Agenda Page 8 of 56 file://C:\Documents and Settings\shjones\Local Settings\Temp\XPGrpWise\4D9D8946FAY... 4/8/2011 City of Fayetteville, Arkansas Budget Adjustment Form A. 11 V11.0222 ies, Inc. Budget Year Division: Utilities Director Request Date AcfJd9tn ii$IFNumber 2011 Department: Utilities Director 4/19/2011 BUDGET ADJUSTMENT DESCRIPTION /JUSTIFICATION $5,189,136 the Hwy 265 Water/Sewer Relocate&36"Water Line Improvements project(08072)for a construction contract with Garvey Inc. The funding is to cover the contract amount of$4,989,135 and additional contingency. The funding is coming from a AHTD Cost Reimbursement grant($2,241,120)and the remaining funds are coming from the 2009 W/S Bond Issue Proceeds. fi I I Prepared By: tdt d Date kspringer �i Reference: CC20110419 265 ct 7 Date Budget& Research Use Only s-- Type: A B C D) E P Depa ent (rector Date General Ledger Date Finance Director Date I/ Posted to General Ledger Chief oof atif Date Initial Date Checked/Verified a r Date - Initial Date TOTAL BUDGET ADJUSTMENT 2,241,120 2,241,120 Increase (Decrease) Project.Sub Account Name Account Number Expense Revenue Number_ Water line improvements 5400.5640.5808.00 2,948,016 - 08072 . 1 Water line improvements 5400.5600.5808.00 2,241,120 - 08072 1 Federal Grants-Capital 5400.0940.4309.00 2,241,120 08072 . 1 Water line improvements 5400.5640.5808.00 (1,301,944) - 09018 . 0901 Sewer improvements 5400.5740.5815.00 (1,646,072) - 09018 . 0902 H:\Budget\Budget Adjustments\2011 Budget\Kevin\BAForm_2011_CC20110405_HWY265 Water Sewer Solid Waste Commitee Agenda Page 9 of 56 A. 11 Bid#11-28 Garvey Companies, Inc. Page 7 of 42 DOQV vl,NT 00300 ADDEN> #2 BID FORM UNIT PRICE NOTE TO BIDDER; Please use BLACK ink for completing this Bid form. To.: T e City of•FaVettev1IIe Arkansas Address: I'll Fayett�d21L AR 72'701 Project Title: Fayetteville CrossoverRoadWater and Sewer Main Replacement Engineet's, Project No, FY082E45 Arlemgas Contractor's Date _ .. 3 �Y10IO.11 License No,-1aZ-11 03(1 B[dder .:-::GARNEY COMPANIES, INC. Address,, GARNEY COMPANIES INC. 1333 N.W. VIVION ROAD KANSAS CITY, MISSOURI 64113 Con@act;Perssopn for•additional information on this Bid: Name' Telephone:. Fax. 1 ADDENDA The Bidder hereby acknowledges that he:has received Addenda Numbers:. 2 to these Specifications- (Bidder insert No.of each Addendum reeerved.) FY082146 Crossoyer Road Water&Sewer Addendum#2 Section 00300.1 Water Sewer Solid Waste Commitee Agenda Page 10 of 56 A. 11 Bid#11-28 Garvey Companies,Inc. SALES AND.USE TAXES, Page 8 of 42 The Bidder agrees that all federal,state,and local sales and use taxes are included In the stated bid prices for the work, UNIT PRICE BASE BID The Bidder agrees toaccept as full payment for the work proposed herein the amount computed under the provisions of the Contract Documents and based on the following:unit price amounts, it being expressly,understood that the unit prices are independent,of the exact quantities involved. The bidder agrees that.the unit prices represent a true measure of the labor and materials"required to perform the work,including.all allowances for overhead and profit for each type and unit of work called for in the Contract.,Documents. The amounts shall be shown in both words and:figures.. In case ofd iscrepancy, the aingunt shown in words shall govern. _.. "011"'i'IMMIIM t 51U' Ye x _ .. _...-..._ ._._ Ach21�Ii19399 .- .� ..r Trericli andExcavaGon; ($ Y.+o bo0 "($ riAOG+1J,.. Safe System; / .. ee I-2_, 7,614 LF 364nch Ddctife Iron Pipe,Class 350 with ($-�1 Dooub/le Po/lywrrap/ Dbllar5/LF Words eu t. I-3., '2,056 LP 36-Inch:Restrained Joint Ductile Iron Pipe,Clas050 with Double Pplywrap .)a ZwAAt,e!!�.51�1' -Xw-., Dollars/LF.. .. m 1-4; 1,625 LF' 24-Inch Dpctile Iron Pipe,Class 350 with ($—/W :}> ($ �G�.$w• -1 Double Po'lywrap / Qtt J V&OI'l'<7l Dollars/LF, Words I-5. 308,x- LF 24-hich RestrainedJoint Ductile Iron ($ Pipe,,Class33,50 with Polywrap Unt KxMalf.'O t7 -.Dollars/LF' WoWo ds FY082146 Crossover Road Water&Sewer Addendum#2 Section 00300-3 Water Sewer Solid Waste Commitee Agenda Page 11 of 56 A. 11 Bid 811-28 Garney Companies, Inc. I 3 1 - 27 : LF72=I(1chRuetilo;lror�itlye;Gia"s350v1tH ($ ($ 7 •f 1` D'ogble 1'olyWr7 P- 3SS? LF' t3;'-Ynch4YYC, `4,60 Water;[Gletii .. Dotlars/LF Words 0o OO r Tt:B- 50 LF $=i'xpftP[tcfa[e7'xonAtpC,C:l�ss�564nh (�- O_. ($e o00 .:: Dourr6le palywt�ait q(.... K Dogars/LF 1 Word's........_........: o• o. 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