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WATER/SEWER COMMITTEE AGENDA
aye evl e MEETING DATE OF DECEMBER 14, 2010
THE CITY OFFAYETTEVILR ARKANSAS
A PKANSAS
Committee: Chairman Kyle Cook; Aldermen: Adella Gray, Robert Rhoads, Sarah Lewis
Copy to: Mayor Lioneld Jordan; Aldermen elect Mark Kinion, Justin Tennant; Sondra Smith, Don Marr,
Paul Becker, Lindsley Smith, Jeremy Pate, Chris Brown, Tom Hubbard, Lynn Hyke, Shannon
Jones, Peggy Bell, OMI, Will Winn, Jol�n leman
From: David Jurgens, P. E., Utilities Director Ij,
A Fayetteville Water and Sewer Committee meetinill be December 14, 2010, 6:15 PM (following City
Council Agenda Session) in room 326, Fayetteville Cit all. Proposed topics include:
1. Ca ital Proiect U date.
Contract Description Contractor Cost % Complete
WL-10a Farmington Gravity Line In Town Portion Gamey Const $ 1,750,122 100.0%
EL-3&5 Razorback- Happy Hollow 36/42" Gravity S J Louis Const $ 5,387,098 100.0%
CIPP Rehab-Cured in Place Pipe City Wide Insituform $ 330,000 Begin 13 Dec
Mt Sequo ah Area Wtr/Swr Upgrades LaRue Contr $ 852,976 100%
36"W/L 36"Water Line on Township Seven Valles $ 1,783,720 100%
265 W/S Relocation &36"Wtr Line, Hwy 265 Design, Easement Acquisition Underwa
WL-13 Broyles Avenue GravityLines Goodwin&Goodwin $ 800,523 100.0%
WL-14 Broyles Avenue Force Mains Redford Const $ 899,626 100.0%
WL-15 Broyles Avenue Lift Station Seven Valles $ 591,768 100.00/o
13I0-1 Biosolids Solar Drying Dean Crowder $ 4,971,886 14.7%
BIO-2 Biosolids Thermal Drying Crossland Heav $ 2,770,280 NTP 16 Nov
Canterbury 500,000 Gallon Water Tower C B & I Inc. $ 1,590,091 10.0%
Project is substantially complete, meaning the work can be used to execute its mission.
2. Farminaton Wastewater Aareement Amendment 2, attached, reconciles WSIP engineering costs for with
shared work, making the agreement match the actual costs based on the 50 — 50 engineering cost share
agreed to in 2007. In the last 5 years, the cities have executed over$7 million worth of joint work in the
Farmington portion of the WSIP. This amendment increases the not-to-exceed amount Farmington will
reimburse Fayetteville for engineering by $30,145.21, from the current number of$550,000 to the new number
of$580,145.21. The change is due to the costs associated with WL-10a gravity line stream bank protection,
restoring the WL-10a vegetative cover to meet ADEQ requirements, relocation of Lift Station #12 and phasing
the construction of the Farmington work. Staff requests this item be forwarded to the full City Council.
3. WL-13 Change Order 2 to the construction contract with Goodwin & Goodwin, Inc. for construction of the
Broyles Ave gravity line for $19,140.00, is attached. The change order is for cleanup of a spoil pile that has
been used throughout portions of the WSIP line work in the area. The area requires grading, spoil removal,
topsoil, seed and straw, all applied in compliance with ADEQ and City requirements. Goodwin and Goodwin is
the latest contractor to use this site, and is the most cost effective alternative to complete this work. The project
has reached substantial completion. $25,860 will remain in the contingency after this change order.
4. Solid Waste Cost of Services Comparison corrected document is attached. The detailed comparison
shows our Solid Waste Division provides greater and more flexible service than any of the Cities polled, with a
very competitive cost to our residential customers.
5. WSIP Contract Cost Summary (Rainbow Sheet) Update is attached.
6. Noland WWTF/White River Restoration Project Task Order 1 is attached authorizing WCRC, using the
recently awarded an EPA 319 grant from ANRC, to commence the following work on this project.:
• Grant administration, financial tracking/reporting, material procurement, developing final report, and
coordination among project partners and contractors.
W/S Committee Agenda Page 1 of 13 W&S CommitteeAgenda14Dec10.doc
WATER/SEWER COMMITTEE AGENDA
MEETING DATE OF DECEMBER 14, 2010
• Pre- and post-monitoring of the streambank including sampling and analysis of bank materials,
installing toe pins and measuring erosion rates, and evaluating the streambank for bank erosion hazard
index and near bank shear stress.
• Develop streambank restoration design which includes collecting reference fluvial geomorphology data
on a stable riffle, surveying geomorphic features of the existing site, developing a stabilization design
based on data collected, and developing construction drawings.
• Streambank restoration construction includes obtaining 404 permit and ADEQ authorization,
coordinate construction bids and work, site re-vegetation.
• Conduct outreach which will include working with the City to host a planting day, conducting site tours,
and developing project fact sheet.
7. _Highway 265/Crossover Water/Sewer Relocation Easement Condemnation actions are underway. City
staff has been negotiating with land owners; easements have been acquired from 22 of 27 owners. The
remaining owners have expressed various concerns and have refused thus far to sign easement documents.
Negotiations are still possible, but the condemnation process is underway as well. New appraisals are being
acquired, as the City Attorney's office is uncomfortable condemning based on AHTD a praisals.
Tract Perm Temp Permanent Temp
# Property Owner Parcel# Easmnt Easmnt Easement Const Total
(ft') (ft') Easement
2 Salmon Family Trust 765-04569&70-000 9,322 5,910 $ 4,665.00 $ 1,185.00 $ 5,850.00
6 John A. &Linda L. Dominick 765-04565-000 3,603 1,987 $ 1,800.00 $ 400.00 $ 2,200.00
8 Murphy R. &Betty N.Taylor 765-13305-000 6,980 3,365 $ 6,110.00 $ 1,180.00 $ 7,290.00
10 John David Brown 765-13295-000 22,883 9,603 $ 17,165.00 $ 2,880.00 $20,045.00
26 John Rebecca Ann Rutledge 765-13249-070 1,092 1,156 $ 685.00 $ 290.00 $ 975.00
Totals 43,880 1 22,021 $30,425.00 $ 5,935.00 $36,360.00
8. Upcoming Projects. The following major Utilities Department projects are anticipated for 2011:
• Utilities Relocations for AHTD/City Street Projects:
- Cato Springs Road
- Garland, North Street to Melmar(AHTD- tentative)
- Crossover, Joyce to City Limits (AHTD-tentative)
- Hwy 16 (Huntsville/Happy Hollow)-Armstrong to Stonebridge
• Sanitary Sewer Rehabilitation - Elkins Outfall Sewer Line
• Sanitary Sewer Rehabilitation - South Fayetteville and Greenland Area (multiple contracts)
• Gas Line Work for Biosolids (two contracts)
• Sewer Flow Monitor Equipment Purchase and Installation
• Water Lines and Pump Station to Canterbury Tank
• Mt. Sequoyah Area Water and Sewer Lines (second phase)
• Wastewater Master Facilities Plan and Model Update
• Beaver Water District sludge land application process
• Broyles Avenue Recycling Drop Off and Education Center
• Solid Waste Stormwater Protection/Composting Concrete Slab
• Water/Sewer Operations Center Electrical and HVAC Upgrade
• Solid Waste/Recycling Program Expansion
9. Water/Sewer Committee Meeting is Tuesday, January 11 2011, 5:30 p.m., room 326.
Attachments: 2 Farmington Wastewater Agreement Amendment
3 WL-13 Change Order 2, Goodwin & Goodwin
4 Solid Waste Cost of Services Comparison
5 WSIP Contract Cost Summary (Rainbow Sheet)
6 Noland WWTF/White River Restoration Project Task Order 1
W/S Committee Agenda Page 2 of 13 W&S ConunittceAgendal,lDecl0.doc
CITY COUNCIL AGENDA MEMO.
Tapetevl e MEETING DATE OF DECEMBEI me� O�` 'No°2
THE CITY OF FAYETTEVILLE,ARlN3iA5
ARKANSAS
To: Fayetteville City Council
Thru: Mayor Lioneld Jordan
Don Marr, Chief of Staff
From: David Jurgens, Utilities Director�9
Water/Sewer Committee
Date: December 3, 2010
Subject: Amendment to the wastewater collection and treatment services contract between the Cities of
Fayetteville and Farmington
RECOMMENDATION
Fayetteville City Administration recommends approval of Amendment 2 to the wastewater collection and
treatment services contract between the Cities of Fayetteville and Farmington.
BACKGROUND
Fayetteville and Farmington have a 33 year partnership in wastewater collection and treatment, the conditions
for which have been agreed upon in three consecutive contracts. The current contract, adopted in April 2007,
and amended on 20 July, 2009, needs to be updated to reconcile wastewater system improvement project costs.
Over the last 5 years, the cities have worked together with unprecedented teamwork executing over $7 million
worth of joint work in the Farmington portion of the WSIP.
DISCUSSION
This amendment reconciles Engineering costs associated with shared work, making the agreement match the
actual costs incurred based on the 50— 50 engineering cost share agreed to in 2007. It increases the not-to-
exceed amount Farmington will reimburse Fayetteville for engineering by$30,145.21- from the current number
of$550,000 to the new number of$580,145.21. The change is due to the increased engineering costs associated
with WL-10a gravity line stream bank protection, restoring the WL-l0a vegetative cover to meet ADEQ
requirements, relocation of Lift Station #12 and phasing the construction of the Farmington Gravity Sewer.
Fayetteville will bill Farmington only for actual work performed.
BUDGETIMPACT
Decreases Fayetteville's overall WSIP engineering expense by up to $30,145.21.
Fannington Sw Agmt Amend2 CCMemo Dec l0.doc
W/S Committee Agenda Page 3 of 13
EXt11tS11:
A,11
Gat of Farmi(i on
a Y
Anientlrnerrt, 2
AMENDMENT 2 TO SEWER CONTRACT — —> 4-
The Sewer Contract (hereinafter "Contract") dated April 3, 2007, including Amendment 1 dated
July 20, 2009, between the City of Fayetteville (hereinafter "Fayetteville") and City of Farmington
(hereinafter "Farmington") shall be amended and modified by this amendment (hereinafter
"Amendment") as follows:
WHEREAS:
Under the Contract, Fayetteville receives wastewater from Farmington and transports and processes
the wastewater in Fayetteville's wastewater treatment facility and discharges treated wastewater
effluent under Fayetteville's National Pollution Discharge Elimination System permit; and
Fayetteville must ensure that this role does not place financial burdens on Fayetteville's retail
customers for which Fayetteville's retail customers receive no benefit; and
Farmington must ensure that this role does not place financial burdens on Farmington's retail
customers for which Farmington' retail customers receive no benefit; and
City of Fayetteville and City of Farmington desire to amend said Contract.
NOW, THEREFORE, in consideration of the mutual covenants contained herein, Fayetteville and
Farmington do hereby agree to amend the Contract as follows:
The Contract and the terms and conditions therein shall remain unchanged except for the sections
listed below:
10.2 Cost of Construction
The Parties agree that additional engineering fees were required due to the increased engineering
costs associated with WL-l0a gravity line stream bank protection, restoring the WL-1 Oa vegetative
cover to meet ADEQ requirements, relocation of Lift Station #12 and phasing the construction of
the Farmington Gravity Sewer. Fayetteville will bill Farmington only for actual work performed.
The parties agree engineering fees, including the cost of additional engineering services shall not
exceed a total of$580,145.21.
IN WITNESS WHEREOF, the parties hereto have executed this Amendment as of the
day of 12010.
City of Fayetteville, Arkansas City of Farmington, Arkansas
Mayor Lioneld Jordan Mayor Ernie Penn
ATTEST:
Sondra Smith Kelly Thomas
City Clerk City Clerk
Fannington Sw Contract Addcnd 2 4Aug10 draft 2.doc W/S Committee Agenda Page 4 of 13 12/3/2010,4:18 PM
CONTRACT CHANGE ORDER MEMO
Tavele—live MAYOR'S APPROVAL
THE CITY OF FAYETTEVILLE,ARKANSAS
ARKANSAS
To: Mayor Lioneld Jordan
Thru: Don Marr, Chief of Staff
From: David Jurgens, Utilities Director
Fayetteville WaterSewer Com ittee
Date: December 10, 2010
Subject: Change Order 2 to the construction contract with Goodwin & Goodwin, Inc. for $367,518.17 for
Broyles Ave gravity sewer construction
RECOMMENDATION
Staff recommends approval of Change Order 2 to the construction contract with Goodwin & Goodwin, Inc. for
construction of the Broyles Ave gravity line for $19,140.00.
BACKGROUND
The contract provides for the construction of approximately 6,276 linear feet of 12" to 18"gravity line from the
Cross Keys development to the cast side of the City property at the Boys and Girls Club, flowing along Owl
Creek, Persimmon Road, and Broyles Avenue to the new lift station at the intersection of Broyles Avenue and
Persimmon Road. The project has reached substantial completion. $135,000 of this project was provided as a
cost share by Forest Hills Partnership, LLC.
DISCUSSION
The change order is for cleanup of a spoil pile that has been used throughout portions of the WSIP line work in
the area. The area requires grading, spoil removal, topsoil, seed and straw, all applied in compliance with
ADEQ and City requirements. Goodwin and Goodwin is the latest contractor to use this site, and is the most
cost effective alternative to complete this work.
BUDGET IMPACT
Funds are available in the approved project contingency. $45,000 is in the contingency; upon approval of this
change order, $25,860 will remain in the contingency. It is expected that these funds will be returned after final
completion of this project.
WL-13 CO2 CCMemo DeolO.doc
W/S Committee Agenda Page 5 of 13
aye evllle
Change Order No. 2 Page I of 2
CONTRACT CHANGE ORDER City Contract e z123 Schedule
City Resoultion# 45-10 Date 12/1/2010
City Project No.: 02133-0701
Project Name: Broyles Road Gravity Main,WL-13 Location: Fayetteville,AR
Owner: City of Fayetteville Contractor: Goodwin&Goodwin,Inc.
Address: 113 W.Mountain Address: 3543 Free Ferry,Rd.
Fayetteville,AR 72701 Fort Smith,AR 72903
THE FOLLOWING CHANGES ARE HEREBY AMENDED INTO THE CONTRACT PLANS AND SPECIFICATIONS:
ITEM# DESCRIPTION DECREASE INCREASE
I Change order to cleanup dump site and spoil pile
See Attached for Cost Breakdown $19,140.00
TOTAL DECREASE AMOUNT $0.00
TOTAL INCREASE AMOUNT $19,140.00
NET CHANGE ORDER $19,140.00
ENGINEERS FINAL
CHANGE TO CONTRACT AMOUNT: TOTAL AMOUNT ELIGIBLE AMOUNT
Original Contract Amount $433,005.00 $433,005.0
Total Previous Change Order(s) $367,518.17 $367.518.17
Net Amount This Change Order $19,140.00 $19,140.00
TOTAL CONTRACT AMOUNT TO DATE $819.663.17 $819,663.17
CHANGE TO CONTRACT COMPLETION DATE:
Original Completion Date September 25,2010
Previous Adjusted Completion Date November 24,2010
(Increase)(D�crease)This Change Order 37 Calendar Day
NEW CONTRACT COMPLETION DATE: December 31,2010
RECOMMENDED: City of Fayetteville
ConsnstructsI. bserver
BY: \ / �{ '�/ CONSTRUCTION&CONT.MGR. / Y !O
Sig�ture Title Date
RECOMMENDED: City of Fayetteville
rg�eer
BY: eyC_ UTILITIES ENGINEER
Signattutp Title Date
ACCEPTED: Goodwin&Goodwin,Inc.
C tractor / y
Signature Title ate
APPROVED: CITY OF FAYETTEVILLE
Owner
BY: Mayor
Signature Title Date
W/S Committee Agenda Page 6 of 13
Cost Breakdown for Change Order
Contract
Item Description
Unit Quantic Unit Cost Total Cost
1 Dozer time IIR 67 $65.00 $4,355.00
2 Loader time HR 27 $65.00 $1,755.00
3 Skid steer time HR 27 $40.00 $1,080A0
4 Traffic Control LS 1 $350.00 $350.00
5 Silt fence EA 300 $6.00 $1,800.00
6 Bags of seed EA 8 $300.00 $2,400.00
7 Bags of seed EA 8 $125.00 $1,000.00
8 Bags of fertilizer(13-13-13) EA 8 $50.00 $400.00
9 Top soil(loads) EA 20 $300.00 $6,000.00
Contract Totals $19,140.00
W/S Committee Agenda Page 7 of 13
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ommiHee Benda Page 8 of 13
FAYETTEVILLE WSIP MAJOR CONSTRUCTION CONTRACT SUMMARY
IM114t,
Contract Construction Cos4 Esllmated GOmract Tentative Bid Construction Period(days) Conslr,rten Substantial Final
Number Description DidlAwardeO Rork Comtr,dlon Cost Corrihoarse eno --=Let,— ,Substantial Final Smrl Dale Cam talion Com talion
EP-2 Noland WV7P Relocation $14.836,631 PROJECT COMPLETE 15-Fe605 789 979 16 May 05 14-Ju1.07 12-Oc1,07
WP-3 Wait Side WRTP 1068 11 PROJECT COMPLETE 29-SV05 939 1019 4-Nov-05 31-Ma OS 19 A, 08
WP-3 EIa Electric Line Education,Brovla Road
$
26481 PROJECT COMPLETE 29-Sep-05 939 1019 4-Nov-05 31-Ma-08 19-Au•-0S
WL-5 Force Mains,Harrearing to Wal Plant $475228 PROJECT COMPLETE 3-Nov 05 280 310 8-Feb 06 15 Nov 06 15-Deo06
WL-3 Pons to Hamestring $718695 PROJECTCOMPLETE 27 Jan06 330 365 1-Ma-06 27 Mar 07 I-May 07
WL4 Glee,IO Hamenrin $10,970,1651 PROJECTCOMPLETE 31-Jan 06 624 684 5Jun06 19-Fc408 19-Apr 08
WL-I Old Wire to Grace NasM with WL-3 Convicted with WL3 PROJECT COMPLETE 27-Jan-06 330 365 1-Ma-06 27 Mar07 1-Ma.OJ
WL-2 North to Poplar to Van Ascher 54,43382 PROJECT COMPLETE 24 0a 06 300 330 3-Jul0730 Oct-07 29-Nov-07
WLm
6 Haatrin Station incl Channel Monster $]06213) PROJECI•COMPLETE. 29-Jun 06 500 530 6A11-06 19-Dm-W 19]an 08
WL-7 Guse,Lift Station $152700 PROJECTCOMPLETE 8.Ma-07 210 250 I-Au•-07 27 Feb 08 7-Ar-03
WL-R 10,1 Creek LS and Force Main la-House Maintenance Proal Not WSIP
WI.-I3 Brola Rd Gravity Line lacepent Fee Prato Not MIP
WL-14 Br la Rd Force Main Ion ace Fa Pro NtWSIP
WL-15 Ber la Rd Lift Station $591768 19 N.09 240 285 13-tan-10 15-Sq-10 30Oct-10
WP lb Broyles Road PROJECT COMPLETE 3 May-07 360 420 I)Joe 07 5-J.c 0S 4-Aug-08
WP-la Berl.Road Water Line CmtraUMwiNWP-3 PROJECT COMPLETE 29-Se05 939 1019 4Nov 05 3 1-May OR 19-Au-O3
WP-21, Walatds Mitigation on WWTP Site 52111 PROJECT COMPLETE 21 Sep 06 700 720 1-Nov 06 1-Oct08 21 Oct-08
WP.2a Wotan&Miti•mion Earth Work&Sears Command with WP-3 PROJECT COMPLETE 295 -05 939 1019 4Nov.05 3 1-Mav 08 19-A,-08
EPI Noland Wet Weather Bazin $131948 PROJECTCOMPLETE 5Ar07 IRO 210 23-Jn607 19 Job 08 18-Feb-08
EP-4 Noland Ox genateal l0'eclio, 56646 PROJECT COMPLETE 8Ma-07 105 135 19-Jun07 2-Cat07 )Noe 07
WPd/WI.N BP West%W P.Hameahin,Back, Prover $1,943,815 PROJECT COMPLETE 27 Fe,07 180 210 21 Mar07 17-Sep 07 17-0at-07
EL-I Mally Wa on Lift Station&Force Main $I 9it5 PROJECT COMPLETE 31-Jal 07 204 234 15.Oct-07 6 She 08 5-1un03
EL-2 Line?Happv Hollow to Noland 810 ]702 PROJECT COMPLETE 31-Jul 07 335 365 15Acb07 145 -08 14 Oa-08
EL4 Lift Stations 13,14.16 5441,0321 PROJECT COMPLETE 9.A r07 ISO 210 7-Au-07 3-Feb-08 4 Mar-O8
EL-5 Line 15,South Mtn to Industrial Park Contm tedwilb EL3 1 26 Ann Oft 300 300 14 oct08 IO1092S-Au
IO Au,-09
EL3&5 Line 4-Troon Branch Ha Hollow $538]098 S 26 AnnOR 300 300 01-NOv-0918-Aug 28-Au 09EP-3 Noland EDluent Pum Stal,Aeration Basin 52539825 PROJECTCOMPLETE 02-S O8 320 350 19-Au-08 04-Au-09WL-9 Crit Cancer/Demo OMlcontract alessi $51.5]8 PROJECI'COMPLETE 15-A,OS 120 270 31-Ma-08 25-FO-09WI.9 Conover/Demo NonCritical[tans S16115] PROJECTCOMPLETE 300et-O8 180 200 15-Jan09 03 Au-09BIG 1 I icroliQs Pham l Saint D in 5497186 S SI41 O8-A r-10 240 240 08Jun-101 03�FO-11B108 Biosolicis Phase 2 Themlal D in S2770]80 $ 8140.000 21 Ort-10 180 180 Dec-10Jury 11BIO.Eui Siocolids Handler E uimeat Gas Line 57996 5320535 540 S .Dec 10
BWDI Beaver Lake WatershMAtermenl '.$1 Smrmwata PrAOa Yor I Jul-07 365 365 24-Au-078 23 Au-08WP-FFE Wait WWfP Furniture, ui ment 16 ACTION COMPLETE Mar-ON 180 ISO A r08Oct08Sludethat SludeBodin Traalor and Trailers $1 T4 ACTION COMPLETE 22-S 06
Pro M t Pracct Marta emrnrteam Me-06 31-Dec-12S are Pans S mm WideS ars and Maim ment S'2 u 7 156 Au-08 120 120 S -03 J.09
MI#Cmling.�Cmlinrn ' SI09 '515 l': NIA
SuucliaWPuahases 5151,172,882 5672,99E $2,262,978 154,108,951
Dection Supervision Contracts,EasementsEPELWPWAllAll CoCONTRACT COMPLETE
All Burl CONTRACT COMPLETE
misSuberin &Easements 524360,5971 S 596,395
Fayetteville Area Project Totals: 1 $175,733,479 $672,9921 $2.359,373 178,765,843
Fayetteville Area Project Total: $1]8.]65,843
Wast Fevelteville-Farm[n ton Area
Four Fa $ RJN Fa et-Farming Area Engineering
Ear Farms RJN Faet-Farming Area En•inuain 0
WL10(Fav A Fa-Fart,Arm Grav Line Lower Section PROJECTCOMPLETE 16Jan 08 120 150 12 Mar-08 10 J.1 9-Au.08
WL IO Farms Fa-From Arm Gra,Line Lowe Section $2 1 PROJECTCOMPLETE 16-Jam 08 120 150 122-Mar-OS 10 jet 08 9 Aug 08
WL-IOa(Fay SO Fa Farm Area Grace Line Uppar Section 6Joe 09 355 405 27-Jan-09 16-Feb-10 SNar-10
WL-Wee Fane Fa-From Mm Grav LineU Section 51 1 ':$88' 6La.09 385 405 27Jan 09 16 Feb 10 R Mar 10
WL-II Pay$) Force main from LS 12 Fannin,on Wat PROJECTCOMPLETE 16-Jan 04 330 360 17-Mar-OS IO-Feb 09 12-Mar-W
WL-II Farms Force main from LS 12 Clumagere Wait '7 PROJECTCOMPLETE 16-tan OR 330 360 17-Mar-08 IO Feb 09 12-Mar-09
WL-12 Fa SI Lift Station 12 Fannin ton West) PROJECT COMPLETE 8.A r09 240 235 9Joe 08 4 FM 09 21-Mar-09
WL-12(Farm s Lift Station l2Fmminton West) $i' PROJECT COMPLETE 8Ar09 240 285 9-Jun-08 4-Feb 09 L-Nar09
WL Fa S Mir En r.Contrails.Valu,Econaering
WL(Farm S) I M isc Enc Comrade,Value Engineering 108'
Fsmnts ParmM Easemenm and General Contingency 61
Subtotal Wait Favetteville-Farminton Area: $6,871,582 Sol SlM,I-q
091 7.024.692
West Fayetteville-Farmington Project Total: $7,024,692
Al ,Anes Project Totals: $182,605,061 1 $672,992 $2,512,421 185,790,535
Grand Total: 5185,790,535 Net Fayetteville Cost Including West Fay-Farm Area: $180,683.701
cw<ere.xaownn wslA coon 0
wear line cawlrovlI sa.,rafte evand wwrA sz>zze acre 16r': fay
FiNlAee:enstleW 51rPoJ 12 WmIFYnt set
Emi
Bro wRa LS lrp in nwlllre blelI 55¢1.788PamJ di k caeM Total. SISS.r90.s15
Sol Side(Nolandift Plant Wolk ltd Bloscols I S26.584.0331 SOMS351 15321 SDOI 527.228,008 I UrldaW Under We
M SW.WWFP IM wa64rIM 700 E0. 502 Ouni aiatl
Weal Line Work Someone $391791 $39.179.188 Und.Wa Ueda We
M Line 51]90351 $17 21 Urdetw UMNwa
'rt
b '.fUpHt
Fayene,to Area Subotal 1 5175,733.4791 S6721921 $2,359 3731 $178 765 843 1
Are.SmI.tul "I
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ecailro.ua—, ,.e
W/S Committee Agenda Page 9 of 13
THE CITY OF FAYETTEVILLE,ARKANSAS
Tay eq:fj� e UTILnI15 DEPARTMENT
13 West Mountain
Fayetteville,AR 72701
P(479)575-8330 F(479)575-8257
TO: Mayor Lioneld Jordan
THRU: David Jurgens, Utilities Director ,/
FROM: John Coleman, Sustainability Director," l./
J
DATE: December 9, 2010
SUBJECT: Task Order No. —Noland Plant White River Restoration Project
RECOMMENDATION
Approve Task Order No. 1 under Ordinance No. 5341 — MOU with Watershed Conservation Resource Center
(WCRC). Task Order No. 1 is for design and construction of a streambank stabilization project for a section of
the White River at the Noland Wastewater Treatment Plant.
BACKGROUND
In August 2010, City Council approved a budget adjustment of$77,000 in matching funds for WCRC to pursue
a $200,000 grant from the Arkansas Natural Resources Commission (ANRC). The budget adjustment
transferred savings in W WTF fuel consumption to the White River stream bank restoration project.
Due to this year's storm events the City has lost over fifteen feet of bank at the proposed project location on the
White River. The White River is on the ADEQ Arkansas impaired streams list and associated stream bank
erosion directly increases the phosphorus loading in the river and Beaver Lake. By restoring this section of the
river, studies indicate that the phosphorus loading would be reduced by 330 pounds per year which equates to
25 days of average discharge from the Noland Plant in current conditions.
DISCUSSION
WCRC has recently been awarded an EPA 319 grant from ANRC and is ready to commence work on this
project. Task Order No. 1 is for WCRC to complete the following activities associated with the grant:
• Grant administration including financial tracking and reporting, procurement of materials, quarter
reporting, developing final report, matching funds tracking and reporting, and coordination among
project partners and contractors.
• Pre- and post-monitoring of the streambank including sampling and analysis of bank materials, installing
toe pins and measuring erosion rates, and evaluating the streambank for bank erosion hazard index and
near bank shear stress.
• Develop streambank restoration design which includes collecting reference fluvial geomorphology data
on a stable riffle, surveying geomorphic features of the existing site, developing a stabilization design
based on data collected, and developing construction drawings.
• Streambank restoration construction includes obtaining 404 permit and ADEQ authorization, coordinate
construction material deliveries, developing heavy equipment construction bid packet, selecting
contractor, overseeing heavy equipment construction, performing minor construction, and re-vegetate
site.
Telecommunications Device for the Deaf TDD(479)521-1316 113 West Mountain-Fayetteville,AR 72701
Task Order to WCRC-20101209
W/S Committee Agenda Page 10 of 13
THE CITY OF FAYETTEVILLE,ARKANSAS
• Conduct outreach which will include working with the City to host a planting day, conducting site tours,
and developing project fact sheet.
BUDGETIMPACT
The City will utilize $77,000 from WWTF operations budget adjustment as matching funds for the $200,000
grant from ANRC. The August budget adjustment approved by City Council transferred savings in W WTF fuel
consumption to the White River stream bank restoration project. This project is an appropriate expenditure of
water/sewer funds because it is effectively property maintenance of WWTP land.
Attachments:
Task Order No. 1
Ordinance No. 5341 —MOU with WCRC
Resolution 156-10
Staff Review Form
Budget Adjustment
Project Site Description
Project Aerial Imagery
Attachment I —WCRC Project Budget
W/S Committee Agenda Page 11 of 13
THE CITY OF FAYETTEVILLE,ARKANSAS
TASK ORDER NO. 1
NOLAND PLANT WHITE RIVER RESTORATION PROJECT
STATE OF ARKANSAS
COUNTY OF WASHINGTON
This Task Order is written pursuant to the Memorandum of Understanding (MOU) as described in Ordinance
No. 5341 executed on August 3, 2010. The referenced MOU pertains to potential stream restoration projects
and associated services with the Watershed Conservation Resource Center. This Task Order entered into and
executed on the date indicated below the signature block, by and between the City of Fayetteville and
Watershed Conservation Resource Center (WCRC) sets forth the project description, project schedule and
associated fees for these services related to the White River Restoration Project located at the City's Noland
Wastewater Treatment Plant.
Section I— Project Description
This project consists of streambank restoration activities including grant administration, pre- and post-
monitoring of the affected river section, design, construction, and community outreach.
Section II—Project Timeframe
The Arkansas Natural Resources Commission has issued the following grant schedule to WCRC for the
completion of the project and expenditure of funds.
Task Timeframe
A. ANRC Grant Period October 2010—March 2012
Section III —Scope of Services
• Grant administration includes financial tracking and reporting, procurement of materials, quarter
reporting, developing final report, matching funds tracking and reporting, and coordination among
project partners and contractors.
• Pre- and post-monitoring of the streambank includes sampling and analysis of bank materials, installing
toe pins and measuring erosion rates, and evaluating the streambank for bank erosion hazard index and
near bank shear stress.
W/S Committee Agenda Page 12 of 13
THE CITY OF FAYETTEVILLE,ARKANSAS
• Develop streambank restoration design which includes collecting reference fluvial geomorphology data
on a stable riffle, surveying geomorphic features of the existing site, developing a stabilization design
based on data collected, and developing construction drawings.
• Streambank restoration construction includes obtaining 404 permit and ADEQ authorization, coordinate
construction material deliveries, developing heavy equipment construction bid packet, selecting
contractor, overseeing heavy equipment construction, performing minor construction, and re-vegetate
site.
• Conduct outreach which will include working with the City to host a planting day, conducting site tours,
and developing project fact sheet.
Section IV— Fees and Payments
WCRC will utilize $77,000 as matching funds from the City of Fayetteville and $200,000 in grant funds from
the Arkansas Natural Resources Commission, See Attachment I for more detail of the estimated project
budget.
Section V—Memorandum of Understanding in Effect:
Except as amended specifically herein, the Memorandum of Understanding as executed with the City of
Fayetteville shall remain in full force as originally approved.
IN WITNESS WHEREOF, the parties hereto have caused this TASK ORDER to be duly executed as of the
date and year first herein written.
FOR THE CITY OF FAYETTEVILLE
By: Attest:
Date:
FOR WATERSHED CONSERVATION RESOURCE CENTER
By: Attest:
Date:
W/S committee Agenda Page 13 of 13