HomeMy WebLinkAbout2008-11-13 - Agendas Supplement aye ev le WATER/SEWER COMMITTEE AGENDA
Meeting Date of November 13, 2008
COMMITTEE: Chairman Kyle Cook; Aldermen: Lioneld Jordan, Bobby Ferrell, Adella Gray
COPY TO: Mayor Dan Coody, Sondra Smith, Gary Dumas, Paul Becker, Susan
Thomas, Jeremy Pate, Ron Petrie, Shannon Jon s, T m Hubbard, Peggy
Bell, Lynn Hyke, OMI
FROM: David Jurgens, Water and Wastewater Director
A meeting of the Fayetteville Water and Sewer Committee is plann for tVovember 13,
2008, at 5:15 PM, in room 326, Fayetteville City Hall, immediately fo owing the City
Council Agenda Session. Proposed topics include:
1. Approve Minutes of the July 29, August 26, and October 14 Water/Sewer Committee meetings.
2. Johnson Discussions regarding water and sewer contracts and annexation will occur at the
meeting. The most recent letters, which included an invitation for Mayor Barron and the Johnson
City Council to attend this meeting, are attached.
3. WSIP U date.
Contract Description Contractor Cost % Complete
WL-1 & 3 Porter— Hamestring & Old Wire—Gregg Oscar Renda $ 7,186,957 100%
WL-2 North St— Poplar—Gregg Gravity Line T-G Excavating $ 4,433,820 100%
WL-3 Porter— Hamestring & Old Wire—Gregg Combined contract with WL-1 100%
WL-4 Gregg Ave— Hamestring LS Gravity Line Oscar Renda $ 10,970,164 100%
WL-5 Force Mains Hamestring—West Plant Gamey Const $ 4,752,287 100%
WL-6 Hamestring Lift Station Brasfield &Gorrie $ 7,082,133 100%
WL-7 GreggAve Lift Station Crossland Heavy $ 1,527,000 100%
WL-9a Tieover-Critical Items OMI $ 65,000 100%
WL-9 Tieover- Non Critical Items Goodwin&Goodwin $ 1,546,400 NTP Dec08
WL-10 Farmin ton Gravity Line Redford Const $ 335,967 100%
WL-11 Farmington Force Main Gamey Const $ 1,367,314 100%
WL-12 Farmington Lift Station JL Bryson $ 1,703,216 42.4%
EP-1 Noland Wet Weather Improvements Wilson Brothers $ 1,336,886 100%
EL-1 Mally Wa non Lift Station and Force Main Gamey Const $ 1,398,357 100%
EL-2 Happy Hollow—Noland WWTP 42" Gravity Rosetta Const $ 10,464,082 100%
EL-3&5 Razorback- Happy Hollow 36/42" Gravity S J Louis Const $ 5,253,795 NTP 3Nov08
EP-2 Noland WWTP Renovation Archer Western $ 14,836,631 100%
EP-3 Noland WWTP Aeration, Clarifier Work Crossland Heavy $ 2,439,646 7.5%
EP-4 Noland WWTP Oxygen Injection BluelnGreen $ 66,460 100%
WP-1 b Broyles Road Construction Crowder Const $ 3,826,874 100%
BWD-1 Geos ntec Consultin Geos ntec $ 199,883 89.6%
WP-2b Wetlands Mitigation, WWTP Site Multi le Contractors $ 3,297 100%
WP&L BP West Side (WL-6 &WP-3) Backup Power PowerSecure $ 1,986,897 100%
WP-3 Elec Electric Line Relocation, Broyles Rd Ozarks Electric $ 264,818 100%
WP-3 West Side WWTP Construction Brasfield &Gorrie $ 60,936,574 100%
Project is substantially complete, meaning the work can be used to execute its mission.
a. West Side WWTP Change Order Number 6 with Brasfield & Gorrie will be published
soon. This will be the final reconciliation of all costs associated with the West Side WWTP.
W&5 committee agenda BNov08
b. WL-11 Change Order Number 2 with Garvey Construction, attached, in the amount of
$9,272.65, involves two items: (1) addition of vent piping; and (2)final reconciliation of all unit
quantities. The cost share between Farmington and Fayetteville is below. This change order
reconciles all items and unit quantities through project completion, and represents all work to be
com leted under this contract.
Change Fayetteville Farmington Fayetteville Farmington
Order Fayetteville Farmington Contingency Contingency Contingency Contingency
Amount Share Share Before CO Before CO After CO After CO
$ 9,272.65 $ 2,632.78 $ 6,639.87 $25,339.79 $16,752.95 $22,707.01 $10,113.08
c. EP-3 Change Order Number 1 with Crossland Heavy Construction is attached, in the
amount of$29,346.75. This change order involves two items: (1)the installation of stainless steel
air release valves and (2) the installation of additional guiderails in the east train of the aeration
basin. The air release valves are much better than the original valves specified, based on lessons
learned from previous WSIP contracts. The rails will save more money each time these pumps
need to be maintained than the entire cost of this change order.
d. WSIP Non-Critical Tieover WL-9 contract with Goodwin & Goodwin scope of work is still
being negotiated. We expect that to be concluded within a few days.
e. WSIP Construction Schedule & Cost Update will be distributed at meeting.
4. OMI Contract Amendment for 2009 is attached and will be discussed in detail at the meeting
and is attached. The change order includes costs for 2009 wastewater operations. The scope of
services provided by OMI include: (1) operate and maintain the Noland Wastewater Treatment Plant
(WWTP); (2) operate and maintain the West Side WWTP; (3) operate and maintain 45 wastewater
pump stations; (4) administer the City's NPDES permits; (5) manage the City's biosolids disposal;
(6) manage the industrial pretreatment program; (7) support the SCADA (supervisory control and
data acquisition system) network that monitors water& wastewater facilities; (8) pursue operation
economies, efficiencies, and permit compliance; and (8) participate in the construction of the
Wastewater System Improvement Project (WSIP). The contract includes a net increase of
$964,505 from 2008 to 2009, due to the full annual operation of the West Side WWTP, biosolids
landfill tipping fees, anticipated natural gas increases, and a redistribution of lift station electrical
costs from Water/Sewer Opns budget to the lift station budget.
Current 2008 Proposed 2009
Direct Labor & Benefits $ 2,556,326 $ 2,273,628
Labor Markup 15% $ 383,449 $ 341,044
Other Direct Costs $ 2,461,348 $ 3,380,039
Other Direct Costs Markup 10% $ 246,135 $ 338,004
Subtotal $ 5,647,258 $ 6,332,715
Fixed Fee $ 118,751 $ 142,835
Electricity $ 865,615 $ 1,583,968
Lift Station Odor Control $ 109,543 $ 38,602
Capital Item Amortization $ 56,520 -
Tota/Estimated Annualized Budget $ 6,797,685 $ 8,098,120
Net Increase from 2008 to 2009 $ 1,300,435
5. Water and Sewer Budget and Revenue Issues will be discussed.
6. Elkins Sewer Rate Correction. When the sewer rate ordinances were published in early 2008,
the 25¢ impact fee charge was inadvertently added into the basic Elkins sewer rate. It is also
included as a separate paragraph to be added to the rate as a separate line item. The City needs to
correct the rate listed in the table to make it reflect the true sewer billing rate not including the impact
fee charge. As this is a rate correction, we must execute the public notification process.
7. Water Fire Line Rate Addition. The Arkansas Fire Prevention Code includes provisions for 3/"
and V domestic fire lines. The City's rate structure does not include either these sized fire lines.
Fayetteville no longer installs '/" lines, using a 1" nominal pipe for all service lines, so '/a" lines will
not be allowed. 1" fire lines, however, are now reasonable under the code, and provisions need to
be made within our rate structure to allow for those. The proposed 1 fire line rates are:
W&S committee agenda 13Nov08
1 'Fire Line Charges
Year Inside City Outside Cit
2009 $1.81 $2.08
2010 $1.91 $2.19
2011 $2.00 $2.31
8. South Pass Sewer Cost Share routing information is attached. Specifically, the Committee
asked for further details regarding the proposed routing between two homes on Custer. The aerial
of that location is attached- there are existing easements on both sides of the vacant lot between the
two homes at 2035 and 1937 Custer.
9. Mount Seguoyah Water and Sewer Upgrades involves installing approximately 6,900' of water
and 600' of sewer line in the Mount Sequoyah area. The objective is to replace existing, old water
and sewer mains that are undersized and/or located underneath houses built after the original lines
were installed. Where this is the case, new meters and services will be installed. Design is
complete; the project will be bid upon receipt of all right of entry and easement documents. Work is
scheduled to be completed 180 days from the start of construction. We are waiting on one easement
before advertising this work.
10. Sanitary Sewer Rehabilitation Project Update.
a. Basin 15 and minisystems 2, 5, 6, and 13A manhole rehabilitation in the southern and
Hamestring areas of Fayetteville is underway with Kim Construction rehabilitating over 800
manholes in the southern and the Hamestring basin areas of Fayetteville. Work began in July 08
and is currently 69% complete. Final completion is targeted for 20 January 2009.
b. Insituform Sewer Pipe Lining Term Contract work is underway for the 2008 work order
for approximately 10,000' of 6" - 12" cured in place lining. Work is approximately 50% complete and
will be finished by year end.
c. Minisystems 5, 6, 13A, 20 and 32 sanitary sewer evaluation study (SSES) flow
monitoring, manhole inspections and smoke testing is underway by RJN ($395,109) . The study
involves the inspection of approximately 810 manholes and 175,000 linear feet of sanitary sewer
mains. The work began in May 08 and should be completed in Feb 09. Smoke testing is underway.
d. Minisystems 5, 6, 13A, 20 and 32 sanitary sewer evaluation study(SSES) potential
cooperative work agreement between the City, Elkins, the University of Arkansas. Both Elkins and
the University of Arkansas have approached the City about entering into an intergovernmental
cooperative work agreement with RJN to perform SSES work in their systems. We have completed
these type agreements in the past with excellent benefits for all parties. Fayetteville already
provides project management. All costs for work in the Elkins or UofA systems are borne by those
systems upon billing by Fayetteville. There would be no increased cost to the City of Fayetteville.
This will require a change order be approved by the City Council when the details are worked out.
11. Biosolids Update. The City is currently hauling biosolids only to the Russellville landfills. We
do not have functional contracts with either landfill at this time. For the long term solution, the Camp
Dresser and McKee report to determine viable alternatives, identifying relative advantages and
disadvantages and rough costs for each is due to the City in early December.
12. Highway 265 Water/Sewer Relocations and 36" Water Line Engineering contract with
McClelland Consulting Engineers in the amount of$397,621 is attached. This contract is for the
design, AHTD joint work, easement identification and description, and bidding work required for the
relocations and installation of the 36" and 24" water lines to be executed concurrently with the
relocation. This project will be a cost share with the AHTD. The City's portion is intended to be
funded with Water/Sewer revenue bonds, as identified in the Water/Sewer Rate Study. The
water/sewer construction cost, split between the AHTD and the City, is estimated at $7,549,300.
13. Water/Sewer Committee Meeting is planned for Thursday, December, 18, 2008, 4:30, rm 326.
Attachments: Johnson Discussion Letters
WL-11 Change Order 2
W&S committee agenda BNov08
EP-3 Change Order 1
OMI Contract for 2009
South Pass Routing Aerial Photo
McClelland Engineers Hwy 265 W/S Relocation and 36" Water Line Contract
WSIP Construction Schedule and Cost Update (to be distributed at meeting)
W&S committee agenda 13 Nov08
RECEIVED
Lonnie Barron NOV 0 7 2008
Jennifer Allen
Mayor CITY OF FA
MAYOR'S OFFYEiTEVILLEICE RecorderlTreasarer
November 6, 2008
Mr. Gary Dumas
Operations Director
City of Fayetteville
113 West Mountain
Fayetteville, AR 72701
Re: Letters of October 27, 2008
and November 3, 2008
Dear Mr. Dumas:
First of all, thank you for getting Johnson on the agenda of your City Council Water and Sewer
Committee for November 13. I plan to attend along with one of our engineers, some aldermen
and citizens.
Johnson is desirous of connecting to available water for the Van Asche area as we have two
property owners who are ready to develop their property in this area. We want to determine if
your committee will allow Johnson to connect to your sewer to serve this area as well.
We have requested that our engineer look at these two possibilities and at least have rudimentary
ideas for the 130' meeting.
As to your letter of 10-27, I will state that Johnson is looking into aerial fire fighting equipment
and a staging location. While our initial costs are high, they are substantially below those in
your letter. Once in place Johnson will be able to assist Fayetteville with fire protection on the
northern and western edges you described. If our current mutual aid agreement needs to be
revised we will be glad to accommodate you in this regard.
Concerning your references to the"options" you identified in your letters of March 11 and
March 28, 1 would suggest that you re-read my letter of September 8. The City Council has
emphatically refused to consider any of Fayetteville's"options" which begin with Johnson
giving up land to Fayetteville.
Since you have not attempted to arrange further meetings as I have requested I assume you and
the Mayor see no value in talking about the possibilities for development of the Van Asche area.
Pn. Rnx 563 . lnhncnn Arknncnc 79747 .Tolnnhnno/4701 597_7907 . 17nr/4701 591-7909
o •
0
Lonnie Barron
Jennifer Allen
Mayor Recorder/Treasurer
I regret that we couldn't continue to work on that since it holds significant promise for both
cities. I would urge both of you to reconsider that opportunity.
Thank you again for getting Johnson before the Committee so that can move forward.
Sely,
Lonme Barron
Mayor
PC: Steve Hesse
P.O. Box 563 •Johnson,Arkansas 72741 a Telephone (479)521-7291 e Pax(479)521-7292
ayeKANSevi AJe
AH
OPERATIONS DIRECTOR
November 3, 2008
Mayor Lonnie Barron
Councilmember Tom Bramlett
Councilmember Bill Burnett
Councilmember Buddy Curry
Councilmember Clay Dodson
Councilmember Bob Fant
Councilmember Melissa Tomlinson
City of Johnson
P.O. Box 563
2904 Main Drive
Johnson, Arkansas72762
Re: Invitation to the Fayetteville Water and Sewer
Committee Meeting of November 13, 2008
Dear Mayor Barron and City Council:
Mayor Barron, in your letter of October 9 you requested an item be placed on the next available
City Council Water and Sewer Committee meeting to discuss water service for fire protection
within the City of Johnson.
The Chair of the Committee has called a meeting for November 13, 2008 at 5:30 p.m. in City
Hall Room 326 and has placed an item on the agenda as you have requested. This meeting will
follow the full City Council Agenda Meeting and may begin late but will not begin before 5:30.
The agenda has not yet been published but I am certain that this discussion will be early in the
meeting.
You and your City Council are all invited to attend to discuss this issue.
Sincerely,
Gary Dumas
Encl: Copy of October 27, 2008 Letter to Mayor Barron
113 Nest Mountain
Fayetteville,Arkanm;x 72701
Office phone-479-575-8330
Fax-479-575-8257
k mail-gdum:cs(n1ci.Grycitcvillcacua
�ayet ARKANSAS SAle
OPERATIONS DIRECFOR
October 27 2008
Mayor Lonnie Barron
City of Johnson
P.O. Box 563
2904 Main Drive
Johnson, Arkansas72762
Re: Letter of October 9, 2008
Dear Mayor Barron:
My letter of October 7 stated clearly that water for domestic use is currently being provided to
any part of Johnson within the Fayetteville service area. Water volume and pressure for
domestic use does not guarantee adequate volume and pressure for fire protection. However, I
am unaware of any issues concerning fire flows from this system for any of the existing
development within Johnson and within the Fayetteville service area. If such issues exist please
describe the specifics and we will be happy to attempt to work toward a resolution of these
existing problems.
I fully understand your concerns in providing adequate fire protection for the future growth of
the City of Johnson. However, adequate water volumes and pressure is just one element of an
adequate fire suppression system for a community.
In my letter to you of March 28, 2008, I referenced a possible alternative to Johnson having to
build, equip, and man adequate fire facilities to serve the high value Clear Creek Development
and the growing mixed use area in the vicinity of Johnson's Main Street, as well as the existing
developed and developing area in the remainder of Johnson. As you maybe aware, the initial
cost to build a single new fire station and to equip it with a single engine company would be
approximately$2.5 million. The ongoing annual professional staffing costs and 24 hour 7 day a
week operation would be approximately$560,000 in 2009 dollars.
If it were necessary to add a ladder company to this new station, in addition to the engine
company, there would be added capital costs of approximately$1,000,000 for equipment and
$300,000 for station space. The additional operating and manning costs would be approximately
$550,000 annually.
The City of Fayetteville faces the same fire service needs as the City of Johnson, especially at
our edges where new development is beginning but is not yet at the density to support a new
additional fire station, Fayetteville is currently in the planning stages for a new station to serve
113 West Mountain
F:rycueville,Arkansas 72701
Office phone-479-575-8330
Fax-479-575-8257
E-mail-gdumxs(rr ei.lLyetteville.ar.us
the area in northwest Fayetteville. It is reasonable to consider a location that would be mutually
beneficial with the City of Johnson serving the Clear Creek Development.
Concerning the remainder of Johnson, the City of Fayetteville currently has a ladder company
located to be a primary responder to the Northwest Arkansas Mall area. As this area continues to
evolve it is likely that an additional or relocated fire station may be necessary.
It is reasonable to consider that fire protective services could be included within an ultimate
agreement relating to water, sewer, and road improvements which would be mutually beneficial
to both the City of Johnson and the City of Fayetteville.
I request that you and your City Council seriously consider the immediate benefits that could be
available to the City of Johnson if this ultimate agreement could be reached. This could certainly
address your desire to provide adequate fire protection to all your current citizens, inhabitants
and businesses and those future residents and businesses.
In my letters of March 1 I and March 28 to you I identified potential options for Fayetteville
providing infrastructure investment within the City of Johnson which could provide
opportunities for private investment resulting in property and sales tax growth to Johnson. I
hope that you will give serious consideration to those options so that they can be the basis for
starting a serious negotiation which I believe will be equally beneficial to both communities.
I have forwarded a copy of your request to appear before the City Council Water and Sewer
Committee to the Chair. I will contact you when the Chair has scheduled a meeting and included
your request on the agenda.
If you have additional questions or wish to discuss in more detail the concepts presented in this
letter please contact me.
Sincerely,
Gary Dumas
113 Wal iVlmm(mn
Fayetteville.Arkansas 72701
Office phone-:179-575-8330
Fax-479-575-5257 -
Gmail-�dunms/n,;ci,layctteville'-mms
aye evl e
?i�R;Aiti SAti
CONTRACT REVIEW MEMO
To: Mayor Dan Coody
Fayetteville Water and Sewer Committee
From: David Jurgens, Water and Wastewater Director
Date: 7 November 2008
Subject: Approval of Fayetteville's Cost Share of Change Or r 2 to the Purchase Order to
Farmington for the Construction Contract with Garvey Construction, in the amount of$2,632.78 for
the Farmington Force Main, WSIP Subproject WL-11
RECOMMENDATION
Staff recommends approval of Fayetteville's Cost Share of Change Order 2 to the Purchase Order to
Farmington for the Construction Contract with Garrey Construction, in the amount of$2,632.78 for
the Farmington Force Main, WSIP Subproject WL-11.
BACKGROUND
This project involves constructing approximately 10,500 feet of 16 inch sewer force main and
related work in Farmington and Fayetteville between the future Lift Station 12 near the intersection
of Double Springs Road and Goose Creek Road and the West Side Wastewater Treatment Plant.
DISCUSSION
Change Order 2, in the amount of$9,272.65, involves two items: (1) addition of vent piping; and (2)
final reconciliation of all unit quantities. The cost share between Farmington and Fayetteville is
below.
Change Fayetteville Farmington Fayetteville Farmington
Order Fayetteville Farmington Contingency Contingency Contingency Contingency
Amount Share Share Before CO Before CO After CO After CO
$ 9,272.65 $ 2,632.78 $ 6,639.87 $25,339.79 1 $16,752.95 $22,707.01 $10,113.08
This change order reconciles all items and unit quantities through project completion, and represents all
work to be completed under this contract. RJN, the Engineer, recommends approval of this change
order.
BUDGET IMPACT
Shown above.
WL-I I CO2CCMemo6NovO8
2 Page 1 of
CONTRACT CHANGE ORDER I'c-'ity Contract Schedule
City Resolution# Page
City Project No.: Will I ANRC Project No.: 00584-CWRLF-L
16"Force Main-Double Springs Lift Station to
hange Order No.
Project Name: WWTP Force Main Location: M. es
Owner; :Fannin n Arkansas
i'��fFp52�k Contractor Gamey Construction Inc.
West
I BNWVivion Road
Address: T54 Address: T33
FamrmAton,AR 72730 Kansas City,MO,64118
THE FOLLOWING CHANGES.. By AMENDED INTO THE CONTRACT,PLANS AND SPECIFICATIONS:
ITEM 4 11 ION DECREASE INCREASE
I Addition of ve i t(i9
2 Rec 'I' t oun $3,000.00
$6,272.65
d Zt ljO
..........
TOTAL DECREASE AMOUNT $0.00
TOTAL INCREASE AMOUNT $9,272.65
NET CHANGE ORDER 1 $9,272,65
CHANGE TO CONTRACT AMOUNT: ENGINEERS FINAL
TOTAL AMOUN ELIGIBLE AMOUNT
Original Contract Amount 11,324A85.35 11,324,485.35
oral Preview Change Order(s) 142,828.26 $42,828.26
Net Amount This Change order $9272.65 JE272.65
TOTAL CONTRACT AMOUNT TO DATE 11,376,586.2 $1,376,586.26
CH&NOE TO CONTRACT COMPLETION DA
Original Completion Date 8-Mar-09
Previous Adjusted Completion Date N/A
(Increase)(Decrease)This Change Order N/A Calendar Days
hTEH CONTRACT COMPLEMN DATE 8-Mar-09
RECOMMENDED: -&�l A) (T7 RcVP -rAk--
BY: 2ex P
Signare Title Date
ACCEPTED,
Cc 0
BY:
Signal= Title I Yate
APPROVED: CITY OF FAYETTEVILLE
Owner
BY:
Signature
Title Date
APPROVED: CITY OF FARMINGTON
Owner
BY,
Signature Ti le -Dam
aye evq le
CONTRACT REVIEW MEMO
To: Mayor Dan Coody
Fayetteville Water and Sewer Committee
From: David Jurgens, Water and Wastewater Director
Date: 10 November 2008
Subject: Approval of construction contract Change Order N ber I with Crossland Heavy
Contractors Inc, in the amount of$29,346.75, for WSIP Subp oject EP-3
RECOMMENDATION
Staff recommends approval of construction contract Change Order Number 1 with Crossland
Heavy Contractors Inc, in the amount of$29,346.75, for WSIP Subproject EP-3.
BACKGROUND
This project includes the construction of installation of denitrification pumps, non-potable water
pumps, final clarifier drives, structural repairs, roofing replacement and other miscellaneous
improvements at the Noland Wastewater Treatment Plant. This is the final of four WSIP contracts to
be executed at Noland. The majority of this work could not be completed prior to the West Side
WWTP becoming fully operational.
DISCUSSION
Change Order 1, in the amount of$29,346.75, involves two items: (1) the installation of stainless
steel air release valves and (2) the installation of additional guiderails in the east train of the
aeration basin. The air release valves are much better than the original valves specified, based on
lessons learned from previous WSIP contracts. The rails will save more money each time these
pumps need to be maintained than the entire cost of this change order. Black and Veatch, the
Engineer, recommends approval of this change order.
BUDGET IMPACT
This change order uses $29,346.75 of the approved $244,000 contingency, and creates no change
in the contract time. A balance of$214,653.25 will remain in the approved project contingency
after this change order.
EP-3 COI CCMemo 13Nov08
' CHANGE ORDER
a �l HWr
Project Number: EP-3
t ARKANSAS Contract Title: Noland WWTP
Improvements
Change Order No_� Date of Issuance October 30.2008
TO CONTRACTOR:Crossland Heavy Contractors Inc ORDINANCE NO:/RESOLUTION NO:
The Contract is changed as follows: EFFECTIVE
Item COI-1. Installation of ARI Stainless Steel Air Release Valves.
Initiated by:Owner
At the request of the Owner,the air release vacuum relief valves specified will be changed to ARI D-023 Stainless Steel Air
Release valves. This request was made to match the stainless steel ARI valves used at the new and rehabbed City pumps stations.
A credit of$2,814.44 was given to the Owner for the cast iron valves specified.This change results in an increase of$14,295.16
in Contract Price.This will result in no change to the Contract Times.
Item COI-2. Insta�tlop o(;,Additional Guik�ajls at the Aeration Basin.
Initiated by:Operator
At the request of the Operator,an additional set of guiderails and appurtenances will be installed in the east train of the Aeration
Basin. This installation will provide for an easier installation of the two denitrification pumps when they are moved from one
train of the Aeration Basin to the other train. This will also allow the operator to relocate the pumps without draining the basin.
This change results in an increase of$15,051.59 in Contract Price.This will result in no change to the Contract Times.
Not valid until signed by the Owner.
The original Contract Price was..........................................................................................................$-.2_412,L46.00
Net change by previously authorized Change Orders .........................................................................$ 0
The Contract Price prior to this Change Order was ............................................................................$ 2.439.646.00
The Contract Price will be(X increased)(0 decreased)(0 unchanged)by......................................$ 29.346.75
The new Contract Price including this Change Order will be.............................................................$ 2.468.992.75
The Contract Times will be(O increased)(0 decreased)(X unchanged)by ....................................( 0 ) days
Required date of Substantial Completion as of the date of this Change Order therefore is ................ .)WWil--30,2�
NOTE: This summary does not reflect changes in the Contract Price or Contract Times which have been authorized by Work
Chge Directives not incorporated in this or previous Change Orders.
tEYGINEIW,/
r? IM 10rp 3" 0e)
BY DATE
GV6V7 C.
CONTRA T
BY - DATtif
00940 change order form.doc 00940- 1 Project No. 135045
I certify there is a balance otherwise unencumbered to the credit of the appropriation to which the above amount is chargeable,
and a cash balance otherwise unencumbered in the treasury to the credit of the fund from which payment is to be made, each
sufficient to meet the above obligation.
Distribution: ❑Owner(4)
l]Contractor
Cl Engineer
00940-CHANGE ORDER FORM 00940-2
CROSSLAND
HEAVY CONTRACTORS
633 S. East Avenue•P.O. Box 350
CHANGE
PROPOSAL Columbus,Kansas 66725
tel 620.429.1410
October 9,2008 tax 620.429.2977
Noland Wastewater Treatment Plant Improvements
Fayetteville Wastewater System Improvement Project
Bid No. 08-50
Contract No. EP-3
Attn.: Katie Funderburk
Black&Veatch Corporation
8400 Ward Parkway
Kansas City, MO 64114
Dear Katie,
The following is the price and scope for providing 3"A.R.I. D-023 Combination Air
Valve for Wastewater to replace what was originally specified.
Total Chance: Price $ 14 29516
Including: All labor, materials and equipment to provide the following
items of work.
• Credit Original Air Valve 4ea @ $ 706.11 $ ( 2,804.44)
• Cost for new A.R.I. D-23 4ea @ $3,950.00 $ 15.800.00
Total Direct Cost $ 12,995.56
Profit& Overhead $ 1.299.60
Total Change $ 14,295.16
Please don't hesitate to contact us if you have any questions.
ThankYo
k Sell
ossland Heavy Contractors, Inc.
www.heavycontractors.com l 1q J,3
f0
09/24/2008 10:25 16204298946 BETTY BRADY PAGE 01
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QUOTA7TON ....
I NOLAND WVyip IMPR01/EMENTS -- y – —
N' FAYETT>looa AR N
2009
JUN 19 —
BLACK. BVEATCH ---_ .
TOTAL
PLAN PAGE C4•AERATION BASIN
DENITRIFICATION PARTIAL RETURN PUMP PLAN:
2 EA UMPS• Y�OTHFR Py Sol- --
2 EA14"FLGC1f0BLIND�;91-401 ' BY OTHERS
�f X14"FLTUI IO CONC REDUCER—P 4401. $19.60 S 839.20
4 EA VERIFY SIZE WITH PUMP MANUFACTURER
4 EA 18"X1 F� I(<, p�SpDp�07 $ 1,819.16 $ 8476.60 c�
4 EA 18" LG 1�U BA E 90 BEq 4D`1 $
984.24 3,936'
4 EA 18"X 1 B': FLG X? DIE p SP(ja":p1401' 52 $ 7$82.08
4 EA 8"8 HIEG`AFLAN AEAOAPT R 263,20 S i3. 3Y.00
4 EA 18"�LGC11090SENDW�P40r`7 S 677.47. 8 2,709.89
i6"ANO HEZ�CK VAL E�yy4LE1/ER& $ 1862.38 3 7,409.46
4 EA WEIGHT-DNR CV 301,302,303,304
4 EA i8"ROMA pj AINd JAM $_ 11,645.31 $46681.24
19 LSO A�LVEyy/HVp pNRy 0530 $ 1297.D0 3 6,188.00
4 EA 308 'Soo
2EA 180FlGC110 L1ryS DFLgPk, Fj40/401 $ 4296.02 $ 17,184,00
4 EA 14"FLb AAC 8E7 S 58.dD $ 1313.18
34 LO ACC SET $ 42.29 $ 169,18
$ 72,12 2�4d20p'
4 EA 24"X 12"GALV WALL SLEEVE WANAIL COL11111.
LAR
100 EA DS475 LINK§ ASS gp[gg — $ 389.25 $,. 1,667,00
8 '''' ---EA 3"X,? F'f{RD6R S 9.23 $ 922.60
4 �+ g-3
HRD BSA S g AS AIN
$ 24.44 S 195.52
—TII NF�NRREL�A�E DVT U�UM RE E13 F $ 213.92
4 EA VE-112D3C2 $ 706.11 $ 2,824,44
2 ? A P�AG�E C9-EFFLUENT'PUMP STATION:
EA PUMPS-BY OTHE♦ `SP 10 ,-102--
2 '
FA 14"X o'-9 L�G X FLG ITP SpOO' .P/401 8884 36
,00 18,0U
2 EA 4"FLG ACS
$ 42.29 $ 84.69
"NDAM NpM 'W
72 _ LF 4 CL360 DUCTILE IRON PIPE-TYTON JT
4 EA 4" LOK b�KE`7 ACLIAC $ 12,18 I a 876.62
30.54 g 122,17
CROSSLAND
HEAVY CONTRACTORS
833 S.East Avenue•P.O. Bax 350
CHANGE Columbus,Kansas 66725
PROPOSAL
tel 620.429.1410
October 15,2008
fax 620.429.2977
Noland Wastewater Treatment Plant Improvements
Fayetteville Wastewater System Improvement Project
Bid No. 08-50
Contract No. EP-3
Attn.: Katie Funderburk
Black&Veatch Corporation
8400 Ward Parkway
Kansas City, MO 64114
Dear Katie,
The following is the price and scope for providing and install additional 14" Straight
Thru Discharge Connection, Guide Rails, Guide Rail Brackets and Concrete Support
Pedistal.
Total Chance: Price $ 15 05159
Including: All labor, materials and equipment to provide the following
items of work:
Material:
14" Straight Thru discharge Connection 2 ea $ 8,356.00
3" St. Stl. Upper Guide Bar Bracket 2 ea $ 370.00
3"x20'-0" St. Stl. Sch 40 Guide Rail 4 ea $ 2,696.00
Concrete (Pipe Support) .33 cy $ 29.00
Form Materials 1 is $ 75.00
Epoxy Cartridges 2 ea $ 60.00
www.heavycontractors.com
Page 2
Pump Bases&Guide Rails
Ms. Funderburk
Labor: Concrete Foreman 1Ohrs 36.25/hr $ 362.50
Carpenter IOhrs 19.92/hr $ 199.13
Laborers 20hrs 15.60/hr $ 312.00
Pipe& Guide Rails
Foreman IOhrs 36.25/hr $ 362.50
Carpenter IOhrs 19.92/hr $ 199.13
Laborers 20hrs 15.60/hr $ 312.00
Equipment:
Scissor Lift IOhrs 35.00/hr $ 350.00
Total Direct Cost $ 13,683.26
Profit& Overhead $ 1.368.33
Total Change $ 15,051.59
Please don't hesitate to contact us if you have any questions.
Tha
i
Mark Se11
Crossland Heavy Contractors, Inc.
aye t ev 11 e
City Council Meeting of December 16, 2008
qPK/.NS/�5
CITY COUNCIL AGENDA MEMO
To: Mayor and City Council n n
From: David Jurgens, Water/Wastewater Director
Date: November 10, 2008 0 1
Subject: Approval of Amendment Number 16 with Opera 'ons Management International, Inc. for
operation, maintenance and management of wastewater treatment facilities for 2009
RECOMMENDATION
Fayetteville City Administration recommends approval of Amendment Number 16 with Operations Management
International, Inc. (OMI) for operation,maintenance and management of wastewater treatment facilities for 2009,
in the amount of$7,762,190.
BACKGROUND
The City of Fayetteville's first private operating contract commenced in 1987 with this year marking 21 years of
services from OMI. In May 2003, Fayetteville City Council approved Amendment No. 9 extending this agreement
through December 31, 2008, and last year, the Council approved an extension through 2009.
The scope of services provided by OMI include: (1)operate and maintain the Noland Wastewater Treatment Plant
(WWTP); (2) operate and maintain the West Side WWTP; (3) operate and maintain 45 wastewater pump stations;
(4)administer the City's NPDES discharge permits; (5) manage the City's sludge disposal program; (6)manage the
City's industrial pretreatment program; (7) support the SCADA(supervisory control and data acquisition system)
network that monitors water and wastewater facilities; (8)pursue operation economies, efficiencies, and permit
compliance; and(8) participate in the construction of the Wastewater System Improvement Project(WSIP).
To encourage cost saving operations, the contract contains an incentive provision whereby budget underruns are
distributed 87.5%to the City and 12.5%to OMI.
DISCUSSION
Operating expenses for 2009 increased$964,505 from 2008 due to the full annual operation of the West Side
WWTP,biosolids landfill tipping fees, anticipated natural gas increases, and a redistribution of sewer lift station
electrical costs from Water/Sewer Operations budget to the Sewer Lift Stations bud et. Details are shown below.
Current 2008 Proposed 2009
Direct Labor&Benefits $ 2,556,326 $ 2,273,628
Labor Markup 15% $ 383,449 $ 341,044
Other Direct Costs $ 2,461,348 $ 3,380,039
Other Direct Costs Markup 10% $ 246,135 $ 338,004
Subtotal $ 5,647,258 $ 6,332,715
Fixed Fee $ 118,751 $ 142,835
Electricity $ 865,615 $ 1,583,968
Lift Station Odor Control $ 109,543 $ 38,602
Capital Item Amortization $ 56,520 -
Total Estimated Annualized Budget $ 6,797,685 $ 8,098,120
Net Increase rom 2008 to 2009 $ 1,300,435
In 2009, the City must either decide to operate the wastewater treatment system in-house or solicit proposals for all
operations beginning in 2010.
BUDGET IMPACT
The 2009 cost of$8,098,120 is included in the proposed 2009 Budget; authorization of Amendment No. 16 will be
contingent upon the budget approval.
OM1 Amendment No 16-2009 CC Memo Oct08.doc
AMENDMENT NO. 16
TO
I
AGREEMENT FOR OPERATIONS,MAINTENANCE AND MANAGEMENT SERVICES
FOR THE CITY OF FAYETTEVILLE,ARKANSAS WASTEWATER TREATMENT PLANTS
THIS AMENDMENT NO. 16 to the Agreement for Operations,Maintenance and Management Services
for the City of Fayetteville, Arkansas Wastewater Treatment Plant dated September 1, 1994 (the
"Agreement'), made effective on the 151 day of January, 2009, by and between the City of Fayetteville,
Arkansas, whose address for any formal notice is 113 W. Mountain St, Fayetteville, Arkansas 72701
(hereinafter the "City") and Operations Management International, Inc., with offices at 9193 S. Jamaica
Street, Suite 400,Englewood, Colorado 80112 (hereinafter "OMP') is made and entered into for purposes
of amending certain provisions of the Agreement,to prevent the facilities covered by the Agreement from
being deemed to be used in the trade or business of OMI pursuant to Section 141 (b) of the Internal
iRevenue Code of 1986,as amended.
NOW THEREFORE,the City and OMI agree to amend the Agreement as follows:
1. Article 4.1 is hereby deleted in its entirety and replaced with the following Article 4.1:
4.1 For services rendered during calendar year 2009 the City of Fayetteville shall pay to OMI
the actual cost of services performed plus an annualized management fee of One Hundred
Thirty Six Thousand Three Hundred Seventy Two Dollars ($136,372). Said fee and
estimated cost (base fee) shall be paid in twelve (12) equal monthly installments. The
i management fee for subsequent years will be determined proportional to the increase in
estimated cost.
2. Article 4.3 is hereby deleted in its entirety and replaced with the following Article 4.3:
4.3 OMI estimates the cost for services for calendar year 2009 shall be Seven Million Seven
Hundred Sixty Two Thousand One Hundred Ninety Dollars ($7,762,190). Details of said
cost are shown in Appendix J. The base fee shall be negotiated each year in September
for the upcoming calendar year. Should the City and OMI fail to agree, the base fee will
be determined by the application of the base fee adjustment formula shown in Appendix
F. Upon each contract year renegotiation, OMI shall continue to invoice City of
Fayetteville at the previous amount until the new contract year price is agreed upon. Upon
written notice agreement between the parties as to the new contract year base fee, OMI
shall issue an invoice retroactively adjusting the previous base fee amount. Should the
actual expenditures exceed estimated expenditures by more than Twenty Thousand
Dollars ($20,000), in any year of this Agreement,specific approval will be obtained from
the City prior to OMI incurring additional costs.
i3. Article 4.8 is hereby deleted in its entirety and replaced with the following Article 4.8:
4.8 OMI agrees to incur up to Thirty Eight Thousand Six Hundred Two Dollars($38,602)per
year in lift station odor control direct expenses, including costs for necessary chemicals,
pumps, tanks, related equipment and such outside services as needed. These expenses
will not include labor and benefits for OMI personnel. OMI will rebate to the City of
Fayetteville the entire amount that actual lift station odor control expenses are less than
Thirty Eight Thousand Six Hundred Two Dollars($38,602)in any year of this Agreement.
Page 1 of 11
4. Appendices B, D.2, E, H, J, K, and I, are hereby deleted in their entirety and replaced with the
attached Appendices B,D.2,E,H and J.
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This Amendment No. 16, together with the Agreement, constitutes the entire agreement between the
Parties and supersedes all prior oral and written understandings with respect to the subject matter set forth
herein. Unless specifically stated all other terms and conditions of the Agreement shall remain in full force
and effect. Neither this Amendment nor the Agreement may be modified except in writing signed by an
authorized representative of the Parties.
The Parties, intending to be legally bound, indicate their approval of the Amendment by their signatures
below.
OPERATIONS MANAGEMENT CITY OF FAYETTEVILLE
INTERNATIONAL,INC.
V(rll. '�it.Efrc.6l..t.t•� Dan Coody
Mayor
Date: I) J-10k Date:
Q
ATTEST:
i
Sondra Smith
City Clerk
Date:
E
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Page 2 of 11
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Appendix B
LOCATION OF PROJECT
B.1 OMI agrees to provide the services necessary for the management,operation and maintenance of
the following:
a) All equipment,vehicles,grounds and facilities now existing within the present property
boundaries of or being used to operate the City of Fayetteville's Noland Wastewater
Treatment Plant located at:
1400 North Fox Hunter Road
Fayetteville,Arkansas 72701
b) Upon the beginning of operations,all equipment,vehicles,grounds and facilities now
existing within the present property boundaries of or being used to operate the City of
Fayetteville's West Side Wastewater Treatment Plant located at:
15 South Broyles Avenue
Fayetteville,Arkansas 72704
C) All equipment,grounds,and facilities now existing within the present property boundaries
of pump stations described as follows:
WWI 978 E.Zion Rd(Lowe's—Zion PS)
WW2 3500 E.Mission Blvd(Timbercrest PS)
W W3 2805 N. Salem Rd(Crystal Springs)
WW4 691 W.Poplar St(Poplar PS)
W W5 3896 N. Gregg Ave(Gregg Ave PS)
W W6 3021 N. Old Wire Rd(Old Wire PS)
W W7(old) 2034 N Sunshine Rd
WW7 2065 N. Sunshine Rd(Hamestring PS)
W W8 729 W.North St(North St PS)
W W9 1336 N.Porter Rd(Porter Rd PS)
W W 10 716 N.Futrall Dr(Futrall Dr PS)
WWI l 4412 W. 6s'St(Farmington East PS)
W W 12(old) 398 N.Double Springs Rd(Farmington)
W W 12 571 N Double Springs Road(Farmington West)
W W 13 878 S.Dead Horse Mountain Rd(Stonebridge PS)
W W 14 1820 S. Armstrong Ave(Industrial Park PS)
W W 15 203 E.29a'Circle(Country Club PS)
W W 16 516 W.Ernest Lancaster Dr(Airport North PS)
W W 18 202 N. Sandy(Greenland PS)
WWI 9(old) 988 S.Mally Wagnon Rd
W W 19 5716 E.Norman Murphy Rd(Mally Wagnon PS)
W W20 3212 N Highway 112(Truckers Dr PS)
W W22 630 N.Double Springs Rd(Owl Creek PS)
W W23 440 E.Fairway Ln(Masters PS)
W W24 265 W.Ernest Lancaster Dr(Airport East PS)
W W25 551 W.Aster Ave(Willow West PS-Farmington)
W W26 74 S.Kestrel(Sequoyah Preserve PS)
W W27 1031 River Meadows Dr(Stonebridge Meadow Phase I PS)
WW28 1603 Plantation Ave(Heritage Village PS)
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Page 3 of 11
W W29 390 N.Cato Springs Rd(Bohannan PS-Greenland)
W W30 2324 N.Rupple Rd(Holt Middle School PS)
W W32 478 N.Durango Place(Silverthorne PS)
W W33 4644 N. Crossover Rd(Stonewood PS-Copper Creek)
W W34 4572 S School Ave(Airport South)
W W35 3083 W. 6a'St(Lowe's—6`s St PS)
W W36 1642 N.Willowbrook Dr(Skyler Place PS)
WW37 3848 W.Edgewater Dr(Clabber Creek)
WW38 3710 E.Zion Rd(Copper Creek Phase If PS)
W W39 2392 N-Kenswick Ave(Crofton Manner PS)
W W40 1811 S.Cherry Hills Dr(Stone Bridge Meadow Phase H PS)
W W41 1608 S.Springlake Dr(Crescent Lake PS)
W W42 2588 N Firefly Catch Dr(Clabber Creek III)
W W43 196 S.Woodsprings(Timber Trails PS)
W W44 10 Dot Tipton Rd(Legacy Pointe Phase 4 PS)
W W45 (Timberlake Office Park PS)
W W46 3788 E. Spyglass Hill Dr,(Stonebridge Meadows Phase V PS)
W W47 3601 E.Albright Rd(Embry Acres PS)
W W48 2435 S Dead Horse Mountain Rd(McDonald PS)
W W49 3393 E Goff Farm Road(Meadows PS)
d) All equipment,grounds,and facilities now existing within the present property boundaries
of or being used to operate the City of Fayetteville's Land Application Site located east of
the Noland wastewater treatment facility across the White River.
C) All equipment, grounds,and facilities associated with or being used to complete routine
O&M activities for the City of Fayetteville's Mitigated Wetlands Site now existing within
the present property boundaries located north of the West Side Wastewater Treatment
Plant. The service includes limited herbicide application and site monitoring but excludes
burning.
f) The potable water SCADA system at the following locations:
W1 215 W.24a'St(South Mountain) Pump Station
W2 844 N.Crossover Rd(Hyland Park) Pump Station
W4 1016 E.Ash St Pump Station
WS 707 E.Rogers Dr Pump Station
W6 456 E. Baxter Ln Ground Storage Tank(2 each)
W7 707 E.Rogers Dr Ground Storage Tank(2 each)
W8 133 N. Sang Ave Elevated Storage Tank
W9 1170 E. South Skyline Dr Elevated Storage Tank
(Mt.Sequoyah)
W10 1044 E.Township Rd Elevated Storage Tank
W l l 3280 W. Judge Cummins Rd Ground Storage Tank(2 each)
(Kessler Mountain)
W12 7001 E.Mission(Highway 45 Valve Pressure-Reducing Valve
Station)
W13 1589 Fire Tower Road(Goshen) Pump Station and Ground
Storage Tank
W14 17301 Lake Sequoyah Rd(Round Mtn) Pump Station
W15 14360 Round Mt Comm Church Rd Stand Pipe
County Rd#55 (Round Mountain)
W16 22032 Fire Tower Rd County Rd 4343 Stand Pipe
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Page 4 of 11
(Benson Mountain)
W17 3265 N Gulley Rd Elevated Storage Tank
W18 3788 N Gulley Rd Pump Station
W19 3370 S Coach Rd Pump Station
W20 2098 Woodcliff Rd(Springdale) Surge Tank
W21 2210 N. Old Wire Rd Valve
? W22 2800 N. Old Missouri Rd Flow Meter
W23 3385 N.Par Ct Valve
W24 3023 E.Joyce Blvd Valve
W25 2567 E.Robinson(Springdale) Valve
W26 Township Tank Weather Station Weather Station
W27 17385 Blue Springs Rd(Goshen) Pump Station
W28 17970 Lake Sequoyah Rd Pump Station
W29 Beaver Water District SCADA Interface
WSOPC 2435 S.Industrial Dr Water&Sewer Ops Center
MTROB 12141 Ed Edwards Rd Mt.Robinson Tower Site
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g) Installation of the necessary Remote Terminal Units(RTUs)and equipment to acquire
flow information from the collection system via SCADA. Flow monitoring devices(up to
17 remote locations)are scheduled to be installed by the City's Water and Sewer Division
in 2009. OMI will also provide maintenance of these flow monitoring devices and the
related SCADA equipment.
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Page 5 of 11
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jD.2 Industrial Waste Dischargers and Monitoring Program
Industry Parameters Analyzed
Ayrshire Electronics,LLC Copper,lead,zinc
1101 S.Beechwood
i Fayetteville,AR 72701
Custom Powder Coating Services,Inc. Cadmium,chromium,copper,lead,nickel,
1629 W.Farmington St. silver,zinc,cyanide
Fayetteville,AR 72701
Danaher Tool Group/K-D Tools Cadmium,chromium,copper,lead,nickel,
2900 City Lake Road silver,zinc,cyanide
Fayetteville,AR 72701
— -------------- -
Elkhart Products Corporation Chromium,copper,lead,nickel,zinc,oil&
PO Box 1129 grease
Fayetteville,AR 72702
Hiland Dairy Company Biochemical oxygen demand,total suspended
PO Box 3478 solids,phosphorus,pH,oil&grease
Fayetteville, AR 72702
Marshalltown Tools Cadmium,chromium,copper, lead,nickel,
2200 Industrial Drive silver,zinc,cyanide
Fayetteville,AR 72701
Pinnacle Foods Corporation Biochemical oxygen demand,total suspended
PO Box G solids,phosphorus,pH,oil&grease
Fayetteville,AR 72702
Superior Industries International,Inc. Cadmium,chromium,copper,lead,nickel,
1901 Borick Drive silver,zinc,cyanide
Fayetteville,AR 72701
Tyson Foods,Inc. Biochemical oxygen demand,total suspended
2615 S. School solids,phosphorus,pH,oil&grease
Fayetteville,AR 72701
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Page 6 of 11
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Appendix E
VEHICLE AND MOBILE EQUIPMENT DESCRIPTION
Unit# Unit Description Year
82 Sykes 6" Pum /Trailer
320 Ford F-350 SD 4X4 Utility, Crew Cab W/Crane 1999
324 Ford F-350 SD 4X4 Utility, Reg. cab W/Crane 1999
325 Ford F-350 4 X 4 Reg. Cab 2000
339 Ford F-350 4 X 4, Flatbed 2002
340 Ford F-350 2002
551 Ford 3930 Gen Purpose Tractor, 2X4 1995
556 Ford/New Holland 8160 Tractor w/Loader 1997
564 Ford/New Holland 8160 Tractor w/Loader 1999
570 New Holland 8670 Tractor, 145 hp,4X4 2000
581 Ford/New Holland T3100A Tractor w/NH 52#Front End Loader 2004
582 New Holland 1412 Discbine Mower Conditioner 2004
583 New Holland 740 Round Baler 2004
588 New Holland B940A Large Square Baler 2005
589 New Holland 1412 Discbine Mower Conditioner 2005
644 New Holland 575E Backhoe/Loader 2000
706 IHC S-1900 T/A Dump 1985 _
741 Mack Tractor 1996
751 Sterling LT9500 Truck 2006
753 Kenworth Semi Tractor 1999
754 Kenworth Semi Tractor 1999
755 Kenworth Semi Tractor 2000
806 Case 115OG Bulldozer, 119 hp 1995
818 Caterpillar P5000LP Forklift 2008
927 Parker, 24'Gooseneck Trailer 199_1_
959 Bush Hog 2620 Rot. Cutter 1995
966 P.J. Trailer, 18 Ft. 1996
969 LO-Boy, 25T-36FT Trailer 1996
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988 Hesston 3982 Wheel Rake 1998 _
989 M&W DF-12 Wheel Rake 1998
1052 Ford Ex Iorer 1999
1092 Ford Explorer 2002
Page 7 of 11
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Appendix E
r VEHICLE AND MOBILE EQUIPMENT DESCRIPTION(CONTINUED)
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IUnit# Unit Description Year
2004 Ford Ranger,4X4 1997
2007 Ford Ranger,4X4 1997
2103 Ford 150, 1/2 Ton 4WD Ext. Cab 2006
5000 New Holland 1412 Discbine 2006
5001 John Deere 6615 Tractor 2007
5002 John Deere 6615 Tractor 2007
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5003 New Holland 740 Round Baler 2007
Volvo Penta 400 KW-Trailer Mounted Diesel Generator @
9021 North St PS 1-S#8 2001
9024 Hesston GEHL WR-522 Wheel Rake 2001
Volvo Penta 400 KW-Trailer Mounted Diesel Generator @
9025 Porter Rd PS(LS#9) 2001
9034 Yale 5000#Fork Lift, Solid Tires 2002
9083 Lufkin ULD-38 Trailer 1999
9088 Lufkin ULD-38 Trailer 2006
Portable Generator for LS 2005
9104 Lufkin ULD-38 Trailer 2004
9105 Lufkin ULD-38 Trailer 2004
9106 Lufkin ULD-38 Trailer 2004
9111 Clement Star-lite Trailer 2009
9124 Thompson 6"Diesel Power Pum /Trailer 2009
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Page 8 of 11
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Annendix H
THIRTY-DAY CHEMICAL INVENTORY
Chemical Purpose 30-Da Supply
Liquid Alum Phosphorus Removal 2,200 Gallons
Liquid Oxygen Effluent Dissolved Oxygen 15,000 Cubic Ft
Polymer Belt Filter Press 5,000 Pounds
Sodium Hypochlorite Odor Control . 1500 gallons
Sodium Hydroxide Odor Control 1500 gallons
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Page 9 of 11
Appendix J
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COST DETAIL
1
The annualized estimated costs for calendar year 2009 are as follows:
I
t
j Current 2008 Proposed 2009
Direct Labor&Benefits $ 2,556,326 $ 2,273,628
Labor Markup @ 15% $ 383,449 $ 341,044
Other Direct Costs $ 2,461,348 $ 3,377,588
Other Direct Costs Markup @ 10% $ 246,135 $ 337,759
i
Subtotal $ 5,647,258 $ 6,330,019
Fixed Fee $ 118,751 $ 136,372
Electricity $ 865,615 $ 1,257,197
Lift Station Odor Control $ 109,543 $ 38,602
Capital Item Amortization $ 56,520 -
Total Estimated Annualized Budget $ 6,797,685 $ 7,762,190
Net Increase from 2008 to 2009 $ 964,505
Following are some of the major reasons for cost changes:
1. Improvement in plant operations efficiency has allowed a reduction in operating hours at the
Noland W WTP.This reduces the overall labor cost by 12.4%.
2. The $391,583 increase in electricity includes: $373,967 additional electrical cost for lift stations
(OMI was asked to monitor and pay for electricity from lift stations starting in 2009), an estimated
8% cost increase in electricity,and a full twelve months of electrical expenses from the West Side
W WTP.
3. Significant progress on the Wastewater System Improvement Project resulted in a reduction in lift
station odor control costs. The declining costs are due largely to net decrease in overall force main
detention time related to the shorter pumping distances to the new West Side W WTP
4. The cost of natural gas is expected to increase by about 10% in 2009. The projected $84,155
increase also includes a full twelve months of natural gas expenses from the West Side W WTP.
5. Landfill tipping fee increases of almost 300%to a total estimated cost of$765,544 are expected in
2009. The escalation in tipping fee is driven by increase in fuel cost and lack of landfill space
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j Page 10 of 11