HomeMy WebLinkAbout2011-04-18 - Agendas - Final1'^AYETTEVILLE PUBLIC LIBRARY Lorraine Brewer, President Beverly Bassett Schaffer, Vice -President Elizabeth Jordan, Treasurer We inspire imagination and foster learning. Board of Trustees April 18, 2011 4pm AGENDA Regular Meeting Ann Henry Board Room Suzanne Clark, Secretary Dan Ferritor Mike Malone Maylon Rice I. Call to order II. Swearing in of new Trustee III. Minutes A. Approval of minutes 1. February 21, 2011 regular meeting — page 2 B. Signed minutes 1. December 20, 2010 regular meeting — page 3 IV. Reports A. Management reports 1. Key upcoming events — page 4 2. February — March strategic plan progress — pages 5-6 3. March 2010 performance measures — page 7 4. Chart of the meeting: Volunteer Hours — page 8 B. Financial reports 1. March 2011 budget comparison — page 9 2. March 2011 balance sheet — pages 10-11 3. March 2011 profit and loss — pages 12-14 4. February 2010 budget comparison — page 15 5. February 2010 balance sheet — pages 16-17 6. February 2010 profit and loss — pages 18-20 V. Old business A. Teen area expansion B. CCTV upgrade VI. New business A. Appointments 1. Check signers 2. Nominating Committee B. Budget adjustment: Accept & appropriate grant funds — pages 21-22 C. Technology upgrade opportunity — pages 23-25 D. Staff presentation: Universal Class VII. Adjournment VIII. Attachments A. Projected 2011 meeting agendas B. "12 ways libraries are good for the country," The Voice, March 2011 C. "Uphill Battle," LibraryJournal, Feb. 15, 2011 D. FPL staff reviews in School Library Journal and Library Journal E. Assorted correspondence and FPL press Fayetteville Public Library Board of Trustees Regular Meeting February 21, 2011 Minutes Prepared by S. Daniel, Office Manager Board Members present: L. Brewer, D. Ferritor, M. Malone, S. Clark, M. Rice, B. Schaffer and E. Jordan. Staff present: S. Thorup, L. Speer, C. Rew, L. Yandell, S. Palmer and S. Daniel. Others: Joel Walsh of NWA Times and David Johnson. I. The Board of Trustees meeting was called to order at 4:00 pm by L. Brewer. I1. Special Presentation: L. Yandell was presented with a framed photograph he took of FPL that was published in Arkansas Libraries. III. Approval of minutes: D. Ferritor moved to approve minutes from the December 20, 2010 meeting. M. Rice seconded. All voted aye. IV. Reports. A.) Management Reports. 1.) Key Upcoming Events — L. Speer highlighted Read across America, FPL's teen literary magazine The Wanderer, Dr. Seuss's Birthday, Cover to Cover, and Alexander McCall Smith's upcoming visit. 2.) Strategic Plan Progress — S. Thorup noted that FPL has become a bench mark for our bench mark libraries having hosted a tour of librarians from Lawrence, KS. DVDs are on our shelves the afternoon of the day they are first released. Self -checks now include a "no receipt" option. Staff training in January included customer service and front line advocacy. Friends elected new officers and have transitioned to an online membership system. Volunteers now track their time electronically. Seven DVD players circulate and Blu-ray players will be purchased when the price drops. 3.) December 2010 Performance Measures — S. Thorup reported that while a few measures decreased, overall performance is high, often exceeding targets. For the 3rd year in a row, checkouts exceeded 1 million — the most for any single library in AR. Collection size was up 10%. (In2010 we spent the most money ever on the collection.) The number of volunteers is up 25%; hours volunteered are up 10%. 4.) January 2011 Performance Measures — S. Thorup highlighted that circ is up 17% over last year. We have begun to distinguish physical from digital items — both in the collection and in items circulated each month. 5.) Chart of the meeting — Film check-outs are up 63% over January 2010. 6.) 2011 Objectives — S. Thorup will keep the board posted on progress made. B.) Financial Reports. The annual audit is under way. V. Old business. A.) Teen Area Expansion — Because the base bid submitted in 2010 exceeded the certified fund amount, it was rejected and no money was expended. The project was rebid successfully in 2011. M. Rice moved to reverse the motion on 9/18/2010 that approved spending $74,300 from the Otwell Fund, $75,000 from Cox Communications, and budgeting $149,300 for design fees, furniture and equipment. B. Bassett Schaffer seconded. All voted aye. M. Rice moved to budget $200,000 from the Otwell Fund to pay for the teen area expansion project in 2011. S. Clark seconded. All voted aye. M. Rice moved to request the Foundation pay the library $200,000 from the Otwell Fund as soon as is reasonably possible. L. Jordan seconded. All voted aye. VI. New business. A.) Budget Adjustments — D. Ferritor moved to roll $44,071 into the 2011 budget from the 2010 budget to pay for items ordered in 2010 but not received/paid for until 2011. M. Rice seconded. All voted aye. S. Clark moved to add $49,415 in unexpended 2010 funds to the Building Designated Fund and $59,077 in unexpended 2010 funds to the Technology Designated Fund. M. Rice seconded. All voted aye. M. Rice moved to add $2,600 to the youth programming budget from the remaining Target Foundation and American Library Association grants. D. Ferritor seconded. All voted aye. M. Rice moved to designate $163,910 in corporate gifts as follows: add $53,910 to the materials budget, add $75,000 to the IT hardware budget, and put $35,000 into reserves for 2012 budgeting. S. Clark seconded. All voted aye. M. Rice moved to budget $164,800 in unexpended 2010 funds as follows: add $51,500 to the IT hardware budget and add $56,650 each to the Building Designated Fund and the Technology Designated Fund. B. Bassett Schaffer seconded. All voted aye. B.) FPL Foundation bylaws revision — M. Rice moved to approve the revision. S. Clark seconded. All voted aye. All board members signed the revised bylaws. C.) Policy AD — M. Rice moved to eliminate the policy. L. Jordan seconded. All voted aye. VII. Executive Session — M. Rice moved to enter into executive session to plan the Executive Director's 2010 performance evaluation. D. Ferritor seconded. All voted aye. Executive session commenced at 4:49 pm. M. Rice moved to exit executive session. L. Jordan seconded. All voted aye. Executive session concluded at 5:38 pm. No action was taken. VIII. Adjournment: M. Rice moved to adjourn. D. Ferritor seconded. All voted aye. Meeting adjourned at 5:39 pm. Fayetteville Public Library Board of Trustees Regular Meeting December 20, 2010 4 pm Minutes Prepared by S. Daniel, Office Manager Board Members present: L. Brewer, D. Ferritor, M. Malone, S. Clark, M. Rice, B. Schaffer and E. Jordan. Staff present: S. Thorup, C. Rew, L. Speer, S. Foley, and S. Daniel. The Board of Trustees meeting was called to order at 4:01 p.m. by L. Brewer. 11. Minutes: M. Rice moved to approve the October 18, 2010 regular meeting minutes. S. Clark seconded. All voted aye. M. Rice moved to approve the November 15, 2010 special meeting minutes; S. Clark seconded. All voted aye. HI. Reports A. Management reports: 1.) Key Upcoming Events - S. Thorup highlighted a collaborative event with Theatre Squared and KUAF. 2.) Strategic Plan Progress: S. Thorup reported the IT Department's new software which allows volunteers to log their time efficiently, and L. Yandell's appointment as the new vice -chair of Polaris Users Group. L. Speer noted we have begun collecting documents for Project Fayetteville and progress can be followed at www.projectfayetteville.org. 33 November Performance Measures - We have added many new online databases and the August jump in computer sessions is due to this. People who use us online may not be corning to the library accounting for reduced visits. Number of volunteers up 25% for the year. 4.) Chart of the Meeting - The Google Places report reveals how many times the library comes up in Google searches during the month of November. IV. Financial reports: C. Rew reported that IT line items are under -expended because we have major purchases pending. Adult programming is reduced as NEH will be paying for the featured speaker in April. The furniture and equipment line is large because of funds for the teen space expansion that did not happen in 2010. M. Rice moved to rescind the authorization to expend money on furniture and computer equipment for the teen space in 2010 and rededicate those funds in 2011. D. Ferritor seconded. All voted AYE. V.OId business: A. Teen area expansion: FPL plans a ribbon cutting in conjunction with the 2011 summer reading program. B. 2011-2014 Strategic Plan: Plan consultants and S. Thorup will be writing a paper on the process used. D. Ferritor moved to approve the plan, M. Rice seconded. All voted AYE. VI. New business: A. 2011 budget approval: This item was taken out of order and immediately followed the financial report. The proposed 2011 budget included $33,812 that will be erased by corporate gifts from the Foundation in 2011. D. Ferritor moved to take $33,812 out of the materials line to balance the budget. M. Rice seconded. All voted aye. M. Malone moved to approve the balanced budget as amended. M. Rice seconded. All voted AYE. 8. Policies 1. PA -27: D. Ferritor moved to approve; S. Clark seconded. All voted AYE. 2. LM: S. Clark moved to approve; D. Ferritor seconded. All voted AYE. 3. JF: M. Rice moved to approve; S. Clark seconded. All voted AYE. 4. MC: D. Ferritor moved to approve; E. Jordan seconded. All voted AYE. 5. PA -69: Consensus to strike "review" as a typo. M. Rice moved to approve; D. Ferritor seconded. M. Malone moved to amend the policy so that the ED signs after the coaching take place. S. Clark seconded. All voted AYE. M. Malone moved to approve subject to approval by the city. Motion died for lack of a second. M. Rice moved to give a copy to the city's HR Director for informational purposes. D. Ferritor seconded. All voted AYE. M. Rice moved to approve as amended; D. Ferritor seconded. All voted AYE. VII. Executive Session: D. Ferritor moved enter executive session at 5:38 p.m. S. Clark seconded. All voted AYE. No action was taken. D. Ferritor moved and B. Schaffer seconded to exit executive session at 6:01 p.m. All voted AYE. VIII. Adjournment: S. Clark moved to adjourn; M. Rice seconded. All voted AYE. Meeting adjourned at 6:02 p.m. !) FAYETTEVILLE PUBLIC LIBRARY Key Events: mid-April through July 2011 Augusta Read Thomas Lecture Tuesday, April 12, 7 pm: Her work, commissioned by the UA, will be premiered by University Symphony, Wind Ensemble and Schola Contorum on April 15 and the score will be displayed at the library. Free. Civil War Genealogy Workshop Saturday, April 23, 10 to 11:30 am: Find ancestors who fought in the Civil War. Free, registration required. Poets' Roundtable of Arkansas Saturday, April 23, 2 to 4 pm: Poets will lead writing exercises and discuss poetry. Free. Reading with the Razorbacks Saturday, April 16, 11 am to Noon, Children's Library: UA Razorback athletes will read; every child will receive a free book. Co-sponsored by Kappa Delta Pi. Italian Story Time Saturday, April 23, 10:30 am, Wal-Mart Story Time Room: Students from NWA Community College will lead an Italian story time with stories, songs and a craft. Free. Author Talk and Book Signing with Historian Charles Robinson Sunday, May 1, 2 pm: Charles Robinson, historian and vice provost for diversity at the UA, will discuss his book, Forsaking All Others: A True Story of Interracial Sex & Revenge in the 1880s South. Free. Friends of the Library Book Sale Saturday, May 7, 9 am to noon, FPL Garage: Paperback books for 25¢ and hardbacks for 50¢. Cinco de Mayo Saturday, May 7, 2 pm, Wal-Mart Storytime Room: Celebrate Cinco de Mayo with music, food, crafts, games and a performance by Papa Rap. Registration is required. Piano Concert Celebrating Great Arkansas Composers Saturday, May 29, 2 to 4 pm, Walker Community Room: Claire Detels will present a concert "Great Arkansas Composers: Florence Price and William Still." Price's "My Soul's Been Anchored in the Lord," was performed by Marion Anderson at the Lincoln Memorial in 1939 — a key moment in civil rights history. Free. 2500 Books for 2500 Kids Book Drive Continues June 1 through July 26: FPL and the Chamber of Commerce are partnering to collect 2,500 books for children participating in the library's Summer Reading Club, Books for Borrowing and Reading Roadshow programs. Children's SRC Kick Off Saturday, June 4, 10:30 am to Noon: Balloon animals, face painting, crafts, games and more! Teen SRC Kick Off Friday, June 3: A summer of fun will kick off with the unveiling of the new Teen Library. Mountain Street Stage Music Series Sundays in June, 2 pm: Local groups perform a variety of music. Free. FAYETTEVILLE PUBLIC LIBRARY Strategic Plan Progress Report February -March, 2011 Purpose: We inspire imagination and foster learning. I. Programs & Services: We offer inspiring and relevant programs and services that engage the community's curiosity, provide opportunities for education and self-improvement, and serve as the gateway to the library by addressing the diverse needs and interests of our community. a. Hosted parties for Dr. Seuss' birthday, Chinese New Year, Valentine's Day, and St. Patrick's Day b. Continued weekly After School Workshops and added a youth Spanish class c. Completed creative writing classes for elementary and teens d. Offered monthly preschool Saturday story time with Trike Theatre e. Ongoing teen events include Teen Advisory Board, Teen Anime, Gamers' Club and movie nights. f. Continued Cover to Cover Winter Reading festival and 3 monthly book clubs g. Hosted Big Ideas Come from Books program series: Screenwriter Graham Gordy, 'How Music Makes Us Smart,' and 'What's a Book Look Like These Days?' with Shawna Thorup h. Continued Dalai Lama series in partnership with University of Arkansas i. Hosted War Eagle film premier j. Offered two computer courses for adults: 'Basic Computer Boot Camp', and 'Facebook for Fledglings' k. Held 'Find It Fund It: Grant -seeking Basics' class and provided 4 individual consultations Began planning for member survey week and began developing customer comment card database m. Continuing to develop the Collection Gaps database II. Collections: We will build and support collections that inspire the community with the resources they need to explore topics of personal interest and continue to learn throughout their lives. a. Researched and secured the weekly releases of popular juvenile and teen DVD's and Blu-Rays b. Began ordering e -content for the juvenile and teen collections c. Checked the youth collection against the 40 Best Intl Books from the US Board on Books for Young People d. Checked adult collection against a variety of best books of 2011 lists e. Purchased Golden Globe and Academy Award nominated films and Grammy nominated music CDs f. Added 441 titles to eBook collection in Library2Go III. Access: We will build and expand the ease and convenience of the library experience through virtual and physical reach to all in the community, reflecting the FPL welcoming, convening and destination culture. a. Completed re -set of media collection b. Continued Reading Roadshow, Books for Borrowing, and Kindergarten readiness tutoring c. Continued Sit, Stay, Read! and Family Orchestra Residency (partnership with Walton Arts Center) d. Offered discarded books and materials to the Boys and Girls Club e. Enabled reading history feature for library accounts and changed hold period for requested items f. Improved log -in procedure for Sylvan -Dell online resource to increase usage g. Began trial subscriptions for two potential additions to on-line resources h. Installed additional self -check station on level 400 IV. People: We create and maintain a culture of excellence by supporting and inspiring our staff, boards, and volunteers. a. Completed annual coaching sessions with staff; provided 15 training sessions and webinars for staff b. Purged inactive patrons from the database c. Attended PLA virtual symposium and AR Volunteer Coordinators' Association meetings d. Presented at Family Day in Batesville (AL) e. Attended family day at Willow Heights Head Start center f. Attended Chamber Small Business Committee meeting and presented at Newcomer's Club (MB, ST) g. Met with P&G to discuss future partnerships (MB, SF, ST) h. Attended Leadership Style seminar hosted by Mitchell Communication (CW, LS) i. Began seven month UA SeeChange program (LS); board member M. Rice participated in 4 sessions j. Hosted quarterly volunteer meeting and trained two new interlibrary loan volunteers k. Met with college students regarding their research projects (STh) I. Participated in regional meetings with public libraries to strengthen partnerships and share information V. Facility: Our consumer-friendly, sustainable facility will be safe, accessible, and clean and support the requirements for quality programs, services and collections. a. Closed 6 days due to inclement weather; 2 late openings and 1 early closing in February b. Conducted building walk-through re: maintenance, signage, cleanliness and furniture c. Began construction on teen library expansion d. Rolled out latest version of Envisionware to accommodate future addition of Macs in teen lab e. Completed eRate funding applications for internet and VoIP services f. Designed new IP based CCTV infrastructure and began selecting contractors for installation. VI. Communication: We maximize ongoing communication to increase awareness of the library and understanding of its value and impact on the community. a. Discussed potential partnerships with Fayetteville public school librarians b. Attended Prairie Grove Chamber of Commerce to welcome State Librarian c. Invited NWA Arkansas library staff to four ALA/PLA webinars to encourage partnerships d. Interviewed by KFSM, Arkansas Traveler, UATV, and Northwest Arkansas Times about library services e. Finished 2010 annual report f. Advertised with Fayetteville Flyer (online) to promote Cover to Cover g. Coordinated & shot television ad for upcoming Summer Reading Club h. Scheduled photo opportunity with the Northwest Arkansas Times: re teen library remodel i. Promoted Alexander McCall Smith event with KUAF sponsorship and email blast to all library members V. Funding: As good stewards of the public trust, we will pursue diverse, sustainable funding. a. Negotiated NWA Naturals Baseball sponsorship for SRC b. Received $5,000 Reading Roadshow grant from P&G Company c. Submitted 41h NEH Challenge Grant certification report d. Met with 4 potential donors on NEH Challenge Grant and received $100,000 pledge from one e. Spoke to past-due Capital Campaign donors about signing pledge promissory notes f. Met with two Foundations about future FPL funding g. Coordinated March's Inside the Cover meeting h. Met with Denny's representatives about partnering for FPL fundraiser Fayetteville Public Library Budget Comparison March 31, 2011 Month Sources of Funds Millage Receipts City of Fayetteville City CIP books City CIP other State Aid Foundation Friends All Other Sources Total Sources of Funds Expenses Salaries & Wages Payroll Taxes & Work Study Employee Insurance Retirement Processing Supplies IT -Hardware IT -Software Cleaning Supplies Other Supplies Youth Programming Adult Programming Library Materials Telephone & Internet Utilities Postage Travel & Training Prof./Contractual Services Landscape Maint. Building/Equip. Maint. Insurance Public Rel. & Other Furniture & Equipment Total Expenses Excess/Deficit 3 Current Monthly Current % Budget Annual Month Budget YTD YTD YTD Budget 108,222 108,222 132,588 132,588 27,917 27,917 1,917 34,431 11,441 82,086 13,883 83 19,947 32,867 324,664 25.00% 324,666 1,298,663 397,766', 25.00%. 397,765. 1,591,059 83,752 25.00% 83,750 335,000 23,000 100.00% 5,750 23,000 34,431 25.08% 34,324 137,296 82,086 49.27% 41,650 166,600 0 0.00% 250 1,000 56,670, 14.37% 98,600 394,400 405.191 328, 918 1,002,369'' 25.40% 986,7551 3,947,018 160,712 148,750 449,019 25.16% 13,955 13,417: 39,748 24,69% 10,409 13,750 35,320 21.41% 13,862 15,000 40,091 22.27% 4,245 2,750 8,536 25.87% 9,877 22,292 10,653 3.98% 2,342 9,667 3,717 3.20% 2,395 1,500 4,038 22.43% 2,214 4,395 4,538 8.60% 1,178 3,133 4,210 11.20%' 0 2,917 2,227 6.36% 35,329 39,552 65,161 13.73% 2,829 3,250 6,218 15.94% 9,805 12,000 30,365 21.09% 1,041 2,083 4,041 16.16% 974 2,792 10,241 30.57% 446,250 1,785,000 40,250 161,000 41,250 165,000 45,000 180,000 8,250 33,000 66,875 267,500 29,000 116,000 4,500 18,000 13,184 52,737 9,400 37,600 8,750 35,000 118,657 474,628 9,750 39,000 36,000 144,000 6,250 25,000 8,375 33,500 183,500 12,286 15,2921 19,115 10.42% 45,875 1,656 2,083' 3,298 13.19% 6,250: 25,000 34,315 19,531 62,301 26.58% 58,593 234,373 583 2,803 40.04% 1,750 7,000 1,720'. 3,317 6,146 15.44% 9,950 39,800 9,788 2,028 1.73% 29,365': 117,461 321,144', 347,842' 813,814' 19.50% 1,043,525' 4,174,099 84,047 -18,923 188,555 -56,770 -227,081 04/04/11 Cash Basis Balance Sheet As of March 31, 2011 Mar 31, 11 ASSETS Current Assets Checking/Savings General Operating Funds Savings account for state money - solar project 8,501.76 CD 100,000.00 Bank of Fayetteville -deposits 101,873.76 Petty Cash 408.00 Total General Operating Funds 210,783.52 Arvest operating account payroll account Merrill Lynch-WCMA Operating portion of account Total Merrill Lynch-WCMA Schwab-Millage 4108-2175 1125 • Schwab Institutional - longterm For long term Facilities repairs & replacements For major repair & replacement of furniture & equipment For major replacements of Tech. items, conveyor, phone system... Total Checking/Savings Other Current Assets 1220 • Due to/ from other Gov. Units 1250 Prepaid Expenses 185,586.11 97,090.72 879,752.99 879,752.99 922,958.70 197,271.35 502,872.53 222,298.00 383,166.03 3,601,779.95 1,211,804.51 17,934.30 Total Other Current Assets 1,229,738.81 Total Current Assets 4,831,518.76 Fixed Assets Fixed Assets Library Buildings 20,820,430.47 Books & Publications 1,069,463.10 Equipment 1,139,404.86 Furniture & Fixtures 233,599.94 Accumulated Depreciation -4,060,716.32 Total Fixed Assets 19,202,182.05 Library Owned Art Total Fixed Assets 150,000.00 19,352,182.05 TOTAL ASSETS 24,183,700.81 LIABILITIES & EQUITY Liabilities Current Liabilities Other Current Liabilities Accounts Payable -Other A/P Vacation accrual 195,804.77 A/P Salaries & Wages Accrual 31,677.41 A/P Other Payroll Liabilities 50,830.92 1929 • A/P Sick Time 47,192.42 Accounts Payable -Other - Other 14,923.00 Total Accounts Payable -Other 340,428.52 Payroll Tax Liabilities 383.72 Other Payroll Liabilities Health & Dental Insurance 659.96 2345 • Voluntary Group Life 103.52 Cafeteria Plan 130.00 Total Other Payroll Liabilities 893.48 Total Other Current Liabilities 341,705.72 Total Current Liabilities 341,705.72 Total Liabilities 341,705.72 Equity Investment in Fixed Assets 20,110,420.12 Fund Balance -Undesignated 3,040,102.95 Fund Balance -Reserved 04/04/11 Cash Basis facilitie major repairs & rep for reparis & replacements f & f repairs & replacements Total Fund Balance -Reserved Fund Balance -Current Year Net Net Income Total Equity TOTAL LIABILITIES & EQUITY Balance Sheet As of March 31, 2011 Mar 31, 11 397,384.16 267,480.41 222,486.88 887,351.45 8,884.35 -204,763.78 23,841,995.09 24,183,700.81 04/04/11 Cash Basis Profit & Loss YTD Comparison March 2011 Ordinary Income/Expense Income Revenue & Support unrecognized gains and losses Automatic charge for management fees unrecognized gains and losses - Other Total unrecognized gains and losses 4150 • Miscellaneous Income 4151 • Program fees 4153 • Merchandise Sales 4500 • Misc. M.J. 4501 Designated Gifts Other 4505 • Adult Designated gifts 4530 • Childrens Designated Gifts 4500 Misc. M.J. - Other Total 4500 • Misc. M.J. 4150 - Miscellaneous Income - Other Total 4150 • Miscellaneous Income Cafe Rental charges for set up and equipm Fines & Fees Fees collected at front desk 4315 • Library Cards 4380 • Copier and Printer income 4390•Short and Over Total Fines & Fees Interest 4401 • Interest -Operating Dividends on Millage monies Total Interest State Aid to Libraries state aid Total State Aid to Libraries Total Revenue & Support Mar 11 Jan - Mar 11 0.00 0.00 0.00 60.00 1,111.70 85.45 35.00 0.00 18.89 139.34 178.30 1,489.34 1,000.00 305.00 13,429.08 120.00 2,968.20 365.76 16,883.04 269.62 0.00 269.62 34,431.00 34,431.00 54,378.00 Total Income 54,378.00 Expense Operating Expenses Office Supplies 5110 - Administration Expenses 2,047.20 Foundation, marketing and Volunteer needs 1,094.18 computer supplies & minor eq. 5114 Computer Software, Lic. & Maint 2,341.89 5115 - Computer hardware & supplies 9,876.74 Total computer supplies & minor eq. supplies to be reimb by Found 5130 • Childrens Program 5131 • Young Children Prog. & Supplies 1,050.34 5133 • Young Adult Expenses 127.39 Total 5130 • Childrens Program 1,177.73 Adult prog. expenses 0.00 5140 - Book Repair & Circ. Supplies 4,244.67 supplies for cleaning the bdg 2,394.79 signage materials 166.47 Total Office Supplies 23,365.74 Postage 1,041.32 Travel & Training 5160 • Mileage reimbursement 408.00 Travel & Training - Other 565.89 Total Travel & Training 973.89 Public Notice 0.00 5725 • Public Relations 603.89 -687.00 -203.78 -890.78 60.00 2,562.55 208.95 2,543.15 5,000.00 60.44 7,812.54 397.25 10,832.34 3,000.00 1,110.00 34,567.01 430.00 6,139.16 -408.36 40,727.81 993.32 14.80 1,008.12 34,431.00 34,431.00 90,218.49 90,218.49 4,370.69 1,585.21 3,716.89 10,652.96 12,218.63 14,369.85 22.07 2,932.48 3,792.79 416.04 4,208.83 2,226.81 8,535.95 4,037.77 166.47 42,434.06 4,041.32 978.84 9,261.79 10,240.63 139.20 1,489.24 04/04/11 Profit & Loss YTD Comparison Cash Basis March 2011 Mar 11 Jan - Mar 11 Professional Services 12,286.40 14,439.85 Equipment & furnishings 0.00 2,028.23 Utilities Telephone & Internet 2,829.01 6,217.77 Utilities - Other 9,805.18 30,365.38 Total Utilities Outside Services Contracts Insurance -General 12,634.19 36,583.15 0.00 0.00 0.00 475.00 4,200.00 2,803.00 Total Operating Expenses 50,905.43 118,873.68 Salaries & Wages Adult Services 32,332.80 75,765.40 Materials processing 9,078.84 27,486.60 Children's Library 17,815.95 50,278.69 Circulation 28,362.72 86,825.92 Custodial 7,155.85 21,221.88 Administration 45,503.86 133,672.11 6498 Vacation Time Used 17,437.57 45,362.24 6499 Sick Time Used 3,023.94 8,405.63 Total Salaries & Wages 160,711.53 449,018.47 Payroll Expenses FICA/Medicare Expense 12,035.92 33,582.53 Payments to UofA for students 446.29 791.20 State Unemployment Expense 1,472.98 5,374.50 Voluntary AD & D 0.00 964.88 Long Term Disability 0.00 1,995.43 Life Insurance 16.50 747.12 Total Payroll Expenses 13,971.69 43,455.66 Employee Benefit Expenses Health & Dental Insurance 9,165.06 27,789.58 Company paid portion of HSA 1,227.04 3,822.72 Retirement Contributions 13,862.08 38,099.38 6655 • Retirementment Plan Expenses 0.00 1,992.39 Total Employee Benefit Expenses 24,254.18 71 704.07 Publications Book Acquisitions all books child & adult 30,667.63 45,708.88 7120 • Adult Reference Materials 1,278.04 1,692.49 7140 Genealogical Materials 132.50 239.99 Total Book Acquisitions 32,078.17 47,641.36 7130 • Electronic Resources 0.00 10,552.63 Periodicals 0.00 26.00 Audio Visuals 7610 • Film/DVD 3,138.16 5,701.54 7620 • Audio 26.24 858.64 7640 • Music 86.13 380.32 Total Audio Visuals Total Publications Building & Equipment Building & Grounds Landscape Maintenance Building Maintenance Office Machine Maintneance Total Building & Equipment Total Expense Net Ordinary Income Other Income/Expense Other Income Inter -Agency Transfers Transfer from City 9150 • Transfer-Miliage Transfer for Books 3,250.53 6,940.50 35,328.70 65,160.49 0.00 10,000.00 1,656.08 3,298.41 6,013.94 23,970.09 28,301.21 28,331.12 35,971.23 65,599.62 321,142.76 813,811.99 -266,764.76 -723,593.50 0.00 51,694.79 0.00 265,180.00 92,730.72 55,833.00 04/04/11 Profit & Loss YTD Comparison Cash Basis March 2011 Transfer from City-CIP Other Transfers from Foundation Total Inter -Agency Transfers Mar 11 0.00 82,086.00 133,780.79 Jan - Mar 11 23,000.00 82,086.00 518,829.72 Total Other Income 133,780.79 518,829.72 Net Other Income 133,780.79 518,829.72 Net Income -132,983.97 -204,763.78 Fayetteville Public Library Budget Comparison February 28, 2011 Month Sources of Funds Millage Receipts City of Fayetteville City CIP books City CIP other State Aid Foundation Friends All Other Sources Total Sources of Funds Expenses Salaries & Wages Payroll Taxes & Work Study Employee Insurance Retirement Processing Supplies IT -Hardware IT -Software & Maintenance Cleaning Supplies Other Supplies Youth Programming Adult Programming Library Materials Telephone & Internet Utilities Postage Travel & Training Prof./Contractual Services Landscape Maint. Building/Equip. Maint. Insurance Public Rel. & Other Furniture & Equipment Total Expenses Excess/Deficit Current 2 Month Monthly Current Budget YTD YTD 108,222 108,222 132,588 132,588 27,917 27,917 0 1,917 11,441 13,883 83 13,364 32,86T Budget YTD 216,442 16.67% : 216,444 265,178 16.67% 265,177 55,835 16.67%'. 55,833 23,000; 100.00%''. 3,833 0 0.00% 22,883 0 0.00% 27,767 0 0.00% 167 36,723 9.31% 65,733 Annual Budget 1,298,663 1,591,059 335,000 23,000 137,296 166,600 1,000 394,400 282,091 328,918', 597,178'', 15.13%; 657,836' 3,947,018 144,633 13,040 14,279 14,224 2,547 1,375 230 1,257 514 1,877 24,880 2,764 11,761 2,000 9,125 2,275 148,750 13,417 13,750 15,000 2,750 22,292 9,667 1,500 4,395 288,307 16.15% 25,793 16.02% 24,911 15.10%. 26,229'. 14.57% 4,291 13.00% 776 0.29% 1,375 1.19% 1,643', 9.13% 2,324 4.41% 3,133 2,917 39,552 3,250 3,389 12,000 20,560 2,083 3,000 2,792 9,267 15,292. 6,829 2,083 1,642 3,032 8.06% 2,227 6.36% 29,832 6.29% 27,451 19,531 583 2,6191 3,317 2,028': 9,788 297,500 26,833 27,500 30,000 5,500 44,583 19,333 3,000 8,790 6,267 5,833 79,105 1,785,000 161,000 165,000 180,000 33,000 267,500 116,000 18,000 52,737 37,600 35,000 474,628 8.69% 6,500. 39,000 14.28% 24,000 144,000 12.00% 4,167 25,000 27.66% 5,583 33,500 3.72% 30,583 183,500 ° 4167' 25,000 234,373 7,000 39,800 117,461 .or/o 27,986 11.94% 39,062 2,803 40.04% 1,167 4,426 11.12% 6,633 2,028 1.73% 19,577 280,421', 347,842 492,670 11.80%: 695,683 4,174,099 1,670 -18,923', 104,508 -37,847 -227,081 04/04/11 Cash Basis Balance Sheet As of February 28, 2011 Feb 28. 11 ASSETS Current Assets Checking/Savings General Operating Funds Savings account for state money - solar project 8,501.76 CD 100,000.00 Bank of Fayetteville -deposits 82,135.45 Petty Cash 408.00 Total General Operating Funds 191,045.21 Arvest operating account 155,102.27 Merrill Lynch-WCMA Operating portion of account 1,025,581.16 Total Merrill Lynch-WCMA 1,025,581.16 Schwab-Millage 4108-2175 1,060,694.91 1125 • Schwab Institutional - longterm 197,271.35 For long term Facilities repairs & replacements 502,872.53 For major repair & replacement of furniture & equipment 222,298.00 For major replacements of Tech. items, conveyor, phone system... 383,166.03 Total Checking/Savings 3,738,031.46 Other Current Assets 1220 • Due to/ from other Gov. Units 1,211,804.51 1250 • Prepaid Expenses 17,934.30 Total Other Current Assets 1,229,738.81 Total Current Assets 4,967,770.27 Fixed Assets Fixed Assets Library Buildings 20,820,430.47 Books & Publications 1,069,463.10 Equipment 1,139,404.86 Furniture & Fixtures 233,599.94 Accumulated Depreciation -4,060,716.32 Total Fixed Assets 19,202,182.05 Library Owned Art Total Fixed Assets 150,000.00 19,352,182.05 TOTAL ASSETS 24,319,952.32 LIABILITIES & EQUITY Liabilities Current Liabilities Accounts Payable Accounts Payable -506.89 Total Accounts Payable -506.89 Other Current Liabilities Accounts Payable -Other NP Vacation accrual 195,804.77 A/P Salaries & Wages Accrual 31,677.41 A/P Other Payroll Liabilities 50,830.92 1929 • A/P Sick Time 47,192.42 Accounts Payable -Other - Other 14,923.00 Total Accounts Payable -Other 340,428.52 Payroll Tax Liabilities State Unemployement Payable 3,901.52 Payroll Tax Liabilities - Other 308.39 Total Payroll Tax Liabilities 4,209.91 Other Payroll Liabilities Health & Dental insurance 659.96 2345 • Voluntary Group Life 51.76 Cafeteria Plan 130.00 Total Other Payroll Liabilities 841.72 Total Other Current Liabilities 345,480.15 04/04/11 Cash Basis Balance Sheet As of February 28, 2011 Feb 28, 11 Total Current Liabilities 344,973.26 Total Liabilities 344,973.26 Equity Investment in Fixed Assets 20,110,420.12 Fund Balance -Undesignated 3,040,102.95 Fund Balance -Reserved facilitie major repairs & rep for reparis & replacements f & f repairs & replacements Total Fund Balance -Reserved Fund Balance -Current Year Net Net Income Total Equity TOTAL LIABILITIES & EQUITY 397,384.16 267,480.41 222,486.88 887,351.45 8,884.35 -71,779.81 23,974,979.06 24,319,952.32 3:00 PM Fayetteville Public Library 03/02/11 Profit & Loss YTD Comparison Cash Basis February 2011 Ordinary Income/Expense Income Revenue & Support unrecognized gains and losses Automatic charge for management fees unrecognized gains and losses - Other Total unrecognized gains and losses 4150• Miscellaneous Income 4153 • Merchandise Sales 4500 • Misc. M.J. 4501 • Designated Gifts Other 4505 • Adult Designated gifts 4530 • Childrens Designated Gifts 4500 • Misc. M.J. - Other Total 4500 • Misc. M.J. 4150 • Miscellaneous Income - Other Total 4150 - Miscellaneous Income Cafe Rental charges for set up and equipm Fines & Fees Fees collected at front desk 4315 • Library Cards 4380 • Copier and Printer income 4390• Short and Over Total Fines & Fees Interest 4401 • Interest -Operating Dividends on Millage monies Feb 11 Jan - Feb 11 0.00 0.00 -687.00 -1,023.07 0.00 -1,710.07 463.25 1,450.85 0.00 0.00 0.00 5.70 123.50 2,508.15 5,000.00 41.55 5.70 7,673.20 98.45 218.95 567.40 1,000.00 140.00 10,364.11 210.00 1,454.78 -710.98 9,343.00 2,000.00 805.00 21,137.93 310.00 3,170.96 -774.12 11,317.91 23,844.77 338.35 0.00 Total Interest 338.35 Total Revenue & Support Total Income Expense Operating Expenses Office Supplies 5110 • Administration Expenses 1,256.50 2,323.49 Foundation, marketing and Volunteer needs 129.06 491.03 computer supplies & minor eq. 5114 - Computer Software, Lic. & Maint 1,375.00 1,375.00 5115 - Computer hardware & supplies 0.00 776.22 723.70 5.91 729.61 13,363.66 35,012.31 13,363.66 35,012.31 Total computer supplies & minor eq. 1,375.00 2,151.22 supplies to be reimb by Found 5130 • Childrens Program 5131 • Young Children Prog. & Supplies 5133 • Young Adult Expenses Total 5130 • Childrens Program Adult prog. expenses 5140 • Book Repair & Circ. Supplies supplies for cleaning the bdg Total Office Supplies 2,005.41 2,910.41 243.63 269.92 2,742.45 288.65 513.55 3,031.10 1,876.81 2,547.37 229.70 2,226.81 4,291.28 1,642.98 9,933.40 19,068.32 Postage 2,000.00 3,000.00 Travel & Training 5160 - Mileage reimbursement 570.84 570.84 Travel & Training - Other 8,553.90 8,695.90 Total Travel & Training 9,124.74 9,266.74 Public Notice 5725 • Public Relations Professional Services Equipment & furnishings 139.20 345.79 1,799.55 2,028.23 139.20 885.35 2,153.45 2,028.23 Page 1 3:00 PM Fayetteville Public Library 03/02/11 Profit & Loss YTD Comparison Cash Basis February 2011 Utilities Telephone & Internet Utilities - Other Total Utilities Feb11 Jan - Feb 11 2,764.12 11,760.89 14,525.01 3,388.76 20,560.20 23,948.96 Outside Services 475.00 475.00 Contracts 0.00 4,200.00 Insurance -General 0.00 2,803.00 Total Operating Expenses 40,370.92 67,968.25 Salaries & Wages Adult Services 24,789.65 43,432.60 Materials processing 9,624.74 18,407.76 Children's Library 17,345.03 32,462.74 Circulation 29,697.74 58,463.20 Custodial 7,358.04 14,066.03 Administration 48,454.83 88,168.25 6498 Vacation Time Used 5,821.84 27,924.67 6499 Sick Time Used 1,540.65 5,381.69 Total Salaries & Wages 144,632.52 288,306.94 Payroll Expenses FICA/Medicare Expense 10,810.01 21,546.61 Payments to UofA for students 293.25 344.91 State Unemployment Expense 1,936.67 3,901.52 Voluntary AD & D 943.00 964.88 Long Term Disability 1,995.43 1,995.43 Life Insurance 730.62 730.62 Total Payroll Expenses Employee Benefit Expenses Health & Dental Insurance 9,312.26 18,624.52 Company paid portion of HSA 1,297.84 2,595.68 Retirement Contributions 12,231.92 24,237.30 6655 • Retirementment Plan Expenses 1,992.39 1,992.39 16,708.98 29,483.97 Total Employee Benefit Expenses 24,834.41 47,449.89 Publications Book Acquisitions all books child & adult 13,082.81 15,041.25 7120 • Adult Reference Materials 71.94 414.45 7140 Genealogical Materials 62.00 107.49 Total Book Acquisitions 13,216.75 15,563.19 7130 • Electronic Resources 9,714.73 10,552.63 Periodicals 26.00 26.00 Audio Visuals 7610 • Film/DVD 1,203.45 2,563.38 7620 Audio 424.83 832.40 7640 • Music 294.19 294.19 Total Audio Visuals Total Publications Building & Equipment Building & Grounds Landscape Maintenance Building Maintenance Office Machine Maintneance Total Building & Equipment Total Expense Net Ordinary Income Other Income/Expense Other Income Inter -Agency Transfers Transfer from City 1,922.47 3,689.97 24,879.95 29,831.79 10,000.00 10,000.00 1,542.33 1,642.33 17,420.93 17,956.15 29.91 29.91 28,993.17 29,628.39 280,419.95 492,669.23 -267,056.29 -457,656.92 0.00 132,590.00 Page 2 3:00 PM Fayetteville Public Library 03/02/11 Profit & Loss YTD Comparison Cash Basis February 2011 Feb 11 9150 Transfer-Millage Transfer for Books Transfer from City-CIP Other 0.00 0.00 0.00 Total Inter -Agency Transfers 0.00 Total Other Income 0.00 Net Other Income 0.00 Net Income -267,056.29 -246,504.34 Jan - Feb 11 27,644.58 27,918.00 23,000.00 211,152.58 211,152.58 211,152.58 Page 3 FAYETTEVILLE PUBLIC LIBRARY Memo To: Board of Trustees, Fayetteville Public Library From: Shawna Thorup, Executive Director Date: April 18, 2011 Re: Accept & Appropriate Grant Funds Background In fall 2010, staff applied for a grant from the LEGO Children's Fund. The Fund's goal is to prepare the next generation - the builders of tomorrow - for a lifetime of creative learning and innovative thinking. Analysis The library was notified of receiving the $5,000 grant on December 16, 2010 to produce our annual youth arts publication, The Wanderer. In summer 2011, youth will take free graphic design classes using the Cox Communications Teen Tech Lab. The youth will learn design, layout and computer skills to create this year's publication with help from an experienced teacher and designer. Grant funding will cover all class costs, making them free for students, and for printing The Wanderer. Covering printing costs allows each student who provided writing and art work for the publication, as well as those who design it, to have a free copy of the finished product. Recommendation Accept $5,000 from the LEGO Children's Fund and allocate it to the Children's Programming budget line for expenditure. 1 Children's Fund AMERICA 16 December 2010 Ms. Laura Speer Fayetteville Public Library 401 W. Mountain Street Fayetteville, AR 72701 Dear Ms. Speer, 1 am pleased to advise you that, at their December 2010 meeting, the Board of Directors of the LEGO Children's Fund voted to grant the Fayetteville Public Library a $5,000.00 grant award. This grant is to be used for The Wanderer project as described in your proposal. Enclosed, please find a "Grant Agreement" detailing the approval conditions of this grant and the accounting/reporting procedures that will need to be followed. If you are in agreement, please sign and return to my attention. Upon receipt of the signed agreement, we will issue your grant award. Congratulations on this award, we look forward to a very successful project. If you have any questions concerning this grant, please feel free to contact me. Sincerely, Peg Parks Grant Administrator LEGO Children's Fund Enclosures LEGO CHILDREN'S FUND P.O. Box 916 Enfield, CT 06083-0916 860.763.6670 www.legochildrensfund.org FAYETTE V I LLE PUBLIC LIBRARY Memo To: Board of Trustees, Fayetteville Public Library From: Shawna Thorup, Executive Director; Catherine Rew, Administrative Services Director; Laura Speer, Library Services Director; Lynn Yandell, Information Technology Director; and Sam Palmer, Facilities & Sustainability Director Date: April 18, 2011 Re: Technology upgrade opportunity Background Blair Library has a 150' decline conveyor for materials return. The conveyor terminates into a nine -bin sorting system. As materials pass into the sorting system, they are checked in. This system has created incredible operational efficiencies and helped prevent repetitive stress injuries for staff. As each item borrowed must be returned, the conveyor/sorter handles as many items per year as circulation. In 2010, this was 1,025,052 items, plus gifts and items from other libraries. The system was installed in 2004 with the building opening. At that time, pneumatic sorting systems were the only ones available. Our entire system is sole source, custom built and runs on a proprietary platform. The particularities of such a system make hardware and software maintenance challenging. Since our installation, pneumatic systems have become obsolete and only electric systems are made. Our pneumatic system is one of only three our vendor has in the field. This makes support expensive and dicey. Analysis Since 2006, library team members have been in discussion with the vendor about upgrading to an electric system. The main reasons to upgrade are as follows. 1. Correct a deficiency FPL discovered (now standard on new installations) 2. Easier system to maintain and repair 3. Less wear on parts 4. Less downtime 5. More robust vendor support In the past, cost has been prohibitive. A combination of our negotiating prowess and a slow period for the vendor has resulted in an almost 67% discount if we commit by April 29. Staff will attempt to cover costs within the current budget. However, unrestricted reserves may be needed to cover up to the full amount. Recommendation Consider allocating up to $100,000 in unrestricted reserves to upgrade the sorting system to be used only if needed to cover costs. 1 3 mum• E11il 01111101111 iiiE 0 10 Fayetteville Public Library, AR 1st Yr. Extended price OO O O _ (1 (0 EA O U) N r IC M Q- O O N N O O r to O O o O c. IA O O N M O r 0 Unit Price O O Item Total Shipping and Handling Total Contract Pricing O 0 O _ 0 M N (0 M EA 0- Description System Upgrade: Pneumatic Replacement, Software upgrade, Staff Induction Conveyance Installation and Training w • X E X Z co C,n a.4- 0 r n 9 c C % U W W t Y Y N r ON co M EA o O O in .- EA 0 ' r r )l) N V) cp O O Y) N r r 0 N EA Unit Price 00 M W N $10,150.00 a C 0 1-•C N ._ = TS C Al 0) C Z. a :c rn Total Contract Pricing Description System Upgrade: Exterior Book Drop Replacement c c C- F- v c m c 0 td - (0 N c d X .o 3X Z o t 10 a° CJ 31 March 201 1 A FAYETTEVILLE PUBLIC LIBRARY Board of Trustees Projected 2011 Meeting Agenda Monday, February 21, 2011 1. 2011 Objectives 2. Teen library remodel update 3. Budget adjustments 4. Executive Session: Work on Executive Director's performance evaluation Monday, April 18, 2011 1. Swearing in of new trustee 2. Appointment of Nominating Committee 3. Teen library remodel update 4. Staff presentation: Universal Class: L. Speer Monday, June 20, 2011 1. Officer elections 2. 2012 budget 3. Staff presentation: Youth Services: L. Greenwood Monday, August 15, 2011 1. 2012 budget 2. Audit report 3. Staff presentation Monday, October 17, 2011 1. 2012 budget 2. 2012 closed day schedule 3. Staff presentation Monday, December 19, 2011 1. 2012 budget 2. 2012 fee schedule (if needed) 3. Staff presentation 4. Executive Session: Work on Executive Director's performance evaluation 12 ways libraries are good for the country BY LEONARD KNIFFEL Cdltoi In Chief. Arner;(an 1 i6hnis Americans love their libraries, and advances in technology have multiplied the ways in which libraries enrich the quality of life in their communities. Whether they are in an elementary school or a university, a museum or a corporation, public or private, our na- tion's libraries offer a lifetime of learn- ing. To library supporters everywhere — Friends, Trustees, board members, patrons, and volunteers — American Libraries magazine offers 12 ideals toward which librarians strive as they provide comprehensive access to the re- cord of human existence. It will take all of us, in a spirit of pride and freedom, to maintain libraries as a living reality through the 21st century. . Libraries sustain democracy. Libraries provide access to infor- mation and multiple points of view so that people can make knowledgeable decisions on public policy through- out their lives. With their collections, programs, and professional expertise, librarians help their patrons identify accurate and authoritative data and use information resources wisely to stay informed. The public library is the only institution in American society whose purpose is to guard against the tyran- nies of ignorance and conformity. 2. Libraries break down boundaries. Libraries of various kinds offer services and programs for people at all literacy levels, readers with little or no English skills, preschoolers, students, homebound senior citizens, prisoners, homeless or impoverished individuals, and persons with physical or learning disabilities. Libraries rid us of fences that obstruct our vision and our ability to communicate and to educate our- selves. 3. Libraries level rhe prying Held. By making access to information resources and technology available to all, regardless of income, class, or background, a public library levels the playing field and helps close the gap be- tween the rich and the poor. Libraries unite people and make their resources available to everyone in the communi- ty, regardless of social status. There are more public libraries than McDonald's restaurants in the United States. 4. Libraries value rhe individual. Libraries offer choices between mainstream and alternative viewpoints, between traditional and visionary concepts, and between monoadntral and multicultural perspectives. Library doors swing open for independent thinking without prejudgment. Library collections and services offer the his- torical global, cultural, and political perspective that is necessary to foster a spirit of exploration that challenges orthodoxy and conformity. 5. Libraries nourish creativity. By providing an atmosphere that stimulates curiosity, libraries create op- portunities for unstructured learning and serendipitous discovery. As reposi- tories not only of books but of images and a wide variety of media, libraries offer access to the accumulated record of mankind with assistance from pro- fessional staff delivering these resources through the physical library, the web, and outreach services. 6. Libraries open young; minds. Children's and young adult librar- ians offer story hours, book talks, sum- mer reading activities, career planning, art projects, gaming competitions, and other programs to spark youthful imaginations. Bringing children into a library can transport them from the commonplace to the extraordinary. From story hours for preschoolers to career planning for high schoolers, children's librarians make a difference because they care about the unique de- velopmental needs of every individual who cones to them for help. 7. Libraries return high dividends. Libraries offer big returns to the NEWS & NOTES communities they serve — anywhere from $1.30 to $10 in services for every $1 invested in them. Strong public and school libraries make a city or town more desirable as a business location. Americans check out an average of more than seven books a year from public libraries, and it costs them roughly $34 in taxes — about the cost of a single hardcover book. S. Libraries build conununiries. People gather at the library to find and share information, experience and experiment with the arts and media, and engage in community discussions and games. No narrow definition will work for libraries. There is the commu- nity of scholars, the deaf community, the gay community, the gaming com- munity, and countless others, each with its libraries and specialized collections. Libraries validate and unify; they save lives, literally and by preserving the re- cord of those lives. 9. Libraries support families. Libraries offer an alternate venue for parents and their children to en- hance activities traditionally conducted at home by providing homework centers, parenting collections, after- school programs, outreach, one-on-one reading, and early literacy programs. Like the families they serve, libraries everywhere are adapting to sheet the economic and social challenges of the 21st century. In libraries, families find professionals dedicated to keeping their services family -friendly by offering a diverse selection of materials to which people of many backgrounds can re- late. 10. Libraries build tcchnolog;v skills. Library services and programs fos- ter critical -thinking skills and informa- tion literacy. Nearly 1 00% of American libraries offer internee access and as- sistance with problem -solving aptitude, scientific inquiry, cross -disciplinary thinking, media literacy, productivity coatizuaed on page 6 FRAMEWORK FOR FOUNDATIONS continued front page 5 and leadership skills, civic engage- ment, global awareness, and health and environmental awareness. Library pa- trons search for jobs online, polish re- sumes with word processing software, fill out applications, research new pro- fessions, sign up for career workshops, and look for financial assistance. Public libraries serve as technology hubs by offering a wide range of public access computing and internet access services at 110 charge to users. 11. Libraries offer sanctuary. y. By providing an atmosphere con- ducive to reflection, libraries induce a feeling of serenity and transcendence that opens the mind to new ideas and interpretations. In the library we are answerable to no one. We can be alone with our private thoughts, fantasies, hopes, and dreams, and we are free to nourish what is most precious to us with the silent companionship of oth- ers who share our quest. Libraries are places where computers and databases provide superior access to information and they offer an atmosphere of light and textures that beautiful architecture and design foster. 12. Libraries preserve the past. Libraries are repositories of com- munity history, oral narratives, and audiovisual records of events and cul- ture, and when these local resources are digitized and placed online as digi- tal libraries, communities and cultures thousands of miles away can share in the experience. Libraries and informa- tion science and technology enable us to communicate through distance and time with the living and the dead. A li- brary is a miracle kept available by the meticulous resource description and access that is the work of the librarian. Libraries preserve the record and help their patrons make sense of it in the Infornmation Age. Originally published as a cover story in American Libraries, December 1995. Adapted and updated, December 2010. Friends of the San Francisco (Calif.) Public Library contributes more than $4 million to the library Friends of the San Francisco (Calif.) Public Library awarded $4,087,698 of fi- nancial support to the San Francisco Public Library during this fiscal year 2010-2011. As a Foundation, Friends of the San Francisco Public Library (SFPL) provides capital and program grants to the library that help build libraries and respond to a wide range of community needs to enrich the lives of all San Franciscans. This year's grants include $3,337,698 in capital support for the Branch Library Improvement Program (BLIP) through the Neighborhood Li- brary Campaign (NLC). The NLC is raising $16 million in support of the 24 branch libraries that are being reno- vated, rebuilt, or newly constructed as part of BLIP, the largest building cam- paign in the history of the San Fran- cisco Public Library. In each branch, the NLC is provid- ing much needed furniture, fixtures and equipment, ensuring that children, teens, adults, and seniors all have ac- cess to information and programs, a safe community space and the re- sources to empower 2'Ist century learn- ing. To date, the NLC Inas raised $10 million, more than $6 million of which has come from more than 4,000 neigh- borhood donors across the city of San Francisco. This year's grants also include $750,000 in program support, benefit- ing initiatives that include summer reading, One City One Book, the At the Library publication, children's pro - From left: Friends Board President Kim Drew, Library Commission Vic e- iesrden 1'.. Lee Munson. Friends Executive Director Donna Piero, Library Commission President Jewelle Gomez, ansi City Librarian Luis Herrera. Fhe check from the Friends to she San Francisco Public Library was resensod at the library commission sleeting on Feb. 3. gramming, teen services and programs, senior programs, affinity centers and departments, and many more. "Libraries arc used more today than ever before, and we are proud to contribute to this vital community in- stitution," said Donna Bero, executive director of Friends of the San Fran- cisco Public Library. "Our dedicated and inspiring supporters have shown, through their ballots, their volunteer energy, and their generosity how much they value and need their local librar- ies. Our libraries wouldn't be the same without them!" Friends of the SFPL has contrib- uted nearly $11 million in capital and program grant funding to the SFPL since 2005. Additionally, Friends of the SFPL offers the library 5850,000 of in -Kind volunteer support annually through its thousands of volunteers. Through its book operations, Friends of the SFPL augments the library's col- lections with rare and valuable books worth tens of thousands of dollars an- nually. For more information about Friends of the San Francisco Public Li- brary, visit www. friendssfpLorg. Exciting developments even as budgets l'HI stay at rock bottom By Barbara lioffert Let's not panic. We knew the news would be bad. Respondents to LJ's annual book buying survey of public li- braries nationwide reported that adult book budgets were down eight percent overall, the largest plunge recorded since the survey began in 1998. What's more, for the first time ever, cuts were reported for everyregion of the country and every size of population served. That these cuts came on top of reductions averaging 2.3 percent and 4.9 percent, as reported in the 2008 and 2009 surveys, respectively, sug- gests how hard up librarians must feel. Holding on About half of LJ's respondents revealed that their budgets were at least bolding steady—not the best news, with costs in- evitably escalating,, but at least not the dire axing that might have been expected. Yet only eight percent saw actual increases— the smallest number ever for this sur- vey. As recently as 2007, by comparison, nearly half reported budget upticks. Barbara Hoffert is Editor, Prepub Alert, LJ TABLE 1 Reflecting a decade-long trend, circu- lation did rise—but at a rate of 2.2 per- cent, considerably lower than last year's seven percentandthe smallest increase recorded since 2004. Meanwhile, library use is up, so perhaps, with Less money, li- braries just couldn't provide the new ma- terials that would fuel circulation. At least this year's per capita circulation of 5.9, compared with last year's 5.6 and 2004's 4.3, is a good number to lob at officials questioning the value oflibrary spending It's not that money for books was be- ing diverted to, say, downloadable s.' A quick look at this year's materials budget breakdown shows books claiming 64 per- cent of the budget on average, with the rest going to media (20 percent), ebooks. (two percent), e -products generally (eight percent), and other (six percent) -al- most the same as last year. Since 2004, the book budget's share of materials funding has averaged 66.5 percent, so there's been some slippage. But that reflects an ongo- ing and markedly gradual shift in the dis- tribution of the materials budget, not a wholesale swipe at books in tough times. PURCHASING POWER PROFILE LJ'S 100 Average findings based an: population served, 2010 POPULATION SERVED Under 10,000 10,000-24,999 25A00-49:999 50,000-99,999 100,000-49.9,999. 500 000"-999,999 1 mdlfon* or more ;. ATERIALS. BUDGET' 22,000 95,000: 229,0001 287,000 ,491,000 4,922 000 6,005 000 . SOURCE: L/900K BUYING sU None of this is surprising, given the current state of the economy. Fortunately, LJ's annual budget survey ("Bottoming Out?" LJ 1/11, p. 28), which reports pm- jected funding for next year, gives some cause for hope. Remember, too, that the book buying survey is meant as a snap- shot, with the 100 or so libraries queried changing somewhat over the years; highs and lows can be intensified with a small and shifting sample. Nevertheless, public librarians clearly faced an uphill battle last year—even as they encountered the new- esttwist mtheir Jobs, the advent of the ebook. But that coins later; now here's more on how the yea ---- Cookbooks rise Last year, in a move first" detected in 2004, public libraries spent more on fic- tion than nonfiction by a margin of 56 percent to 44 percent on average, The smaller the library, the stronger the tilt toward fiction, with libraries serv- ingpopulations under 10,000 spending. nearly 70 percent of their book bud- get on thrillers, chillers, and the Great TOTALADULT BOOK: BUDGET;; $10,000,`. )00 32,000 ? 95,000 )00 116,000 100 532,000 IA©; 880,000 00 2,228,000 36 I LIBRARY JOURNAL FEBRUARY 15, 2011 TOTALtHILOREN S BUPGET $5,000 l 16,000 l'. 32,000 54,000 196 000 ' 429 000 1,040,000 ,. MORE l American Novel. Mid- and large-sized Libraries weren't so extreme in their di- vision of funds but still favored fiction by 52 percent on average. Circulation, too, gave a nod to fic- tion, which trumped nonfiction by a margin of 64 percent to 36 percent overall. The big news is that in nonfic- tion circulation, cookbooks overtook long -reigning medicine/health for the top spot, though the latter still claimed the lead in expenditures. A whopping 67 percent of respondents cited cook- books among their top five circulators, about two and a half times more than a decade ago (see "Trends in Nonfiction Book Borrowing, 2001-10," p. 38). Apparently, the Internet is not luring cooks from books. Explained Morrow editor Cassie Jones in a Prepub Alert Q&A regarding Guy Fieri Food, "You can easily find thousands of recipes on- line, but a cookbook gives you some- thing special—a window into a partic- ular culinary vision" (bitty/g33tmR). Nonfiction Circulation, Books'vs.,Ebooks<. Percentage of respondents! listing each subject among top seven circulators Top Circulators in Nonfiction Adult Books Current events strong People may be reading fiction for es- cape', but they're also absorbed by to- day's thorny realities, Iast year saw: a surge in the circulation of current events/political and business/careers ti- tles. Interest in current events has been building steadily since 2002; when only seven percent of respondents cited it as a significant circulator. Now it's given top marks by four in ten respondents,' bumping its standing up two notches from last year, when it tied for sixth place in nonfiction circulation. Like politics, the troubled economy has fired up readers. Business was cited as a top circulator by 37 percent of re- spondents, up from. 30 percent last year and only 14 percent a decade ago. In ad- dition, college and test prep guides were broken out for the first time on this sur- vey because ur- veybecause they are even more critical in the current economic environment. They were highlighted by 17 percent ofrespon- dents—perhapsnot as much as we might have expected but a decent showing. With some subjects rising, others must inevitably fall. Travel, arts/collect- ibles, and how-to have all tumbled, with the last dropping the furthest. It's still in third place, but compared with 61 percent of respondents last year, this year only 48 percent gave, it a shout -out as a circulat- ing power -the worst showing in a de- cade. The downturn for how-to/home t.'QOlthngf� Medicine/Health How -Tel Home Arts Current events/ P. Political Biography/ Memoir . Business/ Finance/Careers' Arts/Crefts/ uCollectibles • does the proportion ofaduk to children's to YA circulation. For respondents as a whole, mean circulation stood at 521,000 for adult books, 335,000 for children's, and 66,000 for YA titles. Media still rising Media titles, that is, both audio and video, don't yet circulate as well as books, but they're gaining, with 55 percent of respondents indicating increased circu- lation compared with just 40 percent for books. At 3.7 percent, the net increase for media circulation outshone the book cir- culation increase as well. Interestingly, while libraries serving populations of 100,000 or more show the greatest increase in media circu- lation—upwards of 60 percent—the highest per capita circulation was found among the smallest libraries 3.4 per capita for those serving populations un- der 25,000 compared with 2.5 on av- erage. That's not surprising, since, with fewer amenities like movie theaters, folks are more likely to turn to libraries for their entertainment needs. How ebooks compare If 2010 was the year of the budget bus; it was also the year of the ebook, a phe- nomenon currently energizing the entire library community. Two-thirds of this year's respondents -and all those serv- ing populations of 500,000 or more— currently offerebooks. On average, eb- ook circulation increased by 52 percent (having started nearly from scratch, of course), with nine in ten libraries report- ing increases. What's especially interest- ng, however, is comparing ebook circu- lation with book circulation by subject. As with books, fiction outranks non- fiction in ebook circulation -by the even more lopsided figure of 70 percent to 30 percent. In nonfiction, biography/memoir and history make a considerably stronger showing as ebooks than they do in print, ranking first and third, respectively. Fully 66 percent of respondents cited biography among their top five nonfiction circula- tors (see "Nonfiction Circulation, Books vs. Ebooks," above). This year's nonfic- tion book'darlings—current events and business—do even better as ebooks, with respondents ranking them second and fourth, respectively. Surprisingly, medi- cine/health is way down the list, and cooking -number one by a wide margin in nonfiction book circulation—doesn't even make the top ten among ebooks. Top Circulators in Nonfiction Adult Ehooks Biography/Memoir; Current events/ Political History. Business/Finance/i� Careers medicine/. Self -Help Computer books Numberswill add up to more than 100 percen because respondents could; check more than one subject,, . SOURCE; U BODS BUYING SURVEY 2011 arts is all the more. noteworthy because it has been building steadily as nonfiction's great success story (see, e.g., "The Turn- around?' LJ2/15/05; p. 36). Perhaps job hunters and stressed -out workers with fro- zen salaries don't have the time, money, or energy to revitalize the home. A grasp on YA numbers Past surveys have broken out children's as well as adult book budgets; recently, we have begun breaking out YA budgets as well. According torLJ's respondents, last year adult books claimed a 61 percent share of the budget, while children's and YA titles got 28 percent and 11 percent, respectively. That breakdown remains reasonably consistent across populations served, as `'r'WWW.LIBRARYIOURNALCOM REVIEWS', NEWS. AND FEBRUARY 15, 2011 1 LIBRARY JOURNAL 1 37