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Home My WebLink About2003-05-27 - Agendas - Final AGENDA FOR A REGULAR MEETING OF THE PLANNING COMMISSION A meeting of the Fayetteville Planning Commission will be held Tuesday, May 27, 2003 at 5:30 p.m. in the City Administration Building, 113 West Mountain Street, Room 219, Fayetteville, Arkansas. Roll Call The following items will be considered: Approval of minutes from the May 12,2003 meeting. Old Business: 1. CUP 03-13.00: Conditional Use (Sequoyah United Methodist Church,pp 369)was submitted by Millholland Company Engineering & Surveying on behalf of the Sequoyah United Methodist Church for property located at 1910 Old Wire Road. The property is zoned R-1, Low Density Residential and contains approximately 7.64 acres. The request is for a 1080 s.f. District Superintendent Office and an additional 22 parking spaces. New Business: 2. LSP 03-38.00: Lot Split(Kulish,pp 565) was submitted by Kurt Kalish for property located at 2008 E. Huntsville Road at the corner of E. Huntsville and Dockery Lane. The property is zoned R-1, Low Density Residential and contains approximately 0.54 acres. The request is to split the property into two tracts containing 0.27 acres and 0.27 acres. 3. ADM 03-07.00: Administrative Item(University Square,pp 558)was submitted by Bob Hill of the Nickle Hill Group for property located at the northwest corner of 6th Street and Shiloh Drive, within the boundaries of the Overlay District. The request is to allow four(4) wall signs in the Design Overlay District. 4. ADM 03-09.00: Administrative Item (Lowe's C-PZD signage, pp 557/596)was submitted by Mark Millis on behalf of Lowe's Home Centers for property located at the southwest corner of Finger Road and Hwy 62W(6`h Street). The request is for clarification of the signage requirement for the Lowe's lot within this PZD as determined by the Planning Commission under commercial design standards guidelines. 5. CUP 03-12.00: Conditional Use (Butterfield Trail Village,pp 175) was submitted by Kevin Yates of CEI Engineering Assoc., Inc. for property located at 1923 Joyce Blvd. The property is zoned R-2,Medium Density Residential and contains approximately 45.75 acres. The request is for a nursing home/convalescent home in the R-2 zoning district(use unit 4) for the addition of a 22,347 square foot Alzheimer's care unit. K.I4GENDAIPC1200315-27-03B.DOC 6. LSD 03-15.00: Large Scale Development (Butterfield Trail Village, pp 175) was submitted by Kevin Yates of CEI Engineering Associates, Inc. on behalf of Butterfield Trail Village for property located at 1923 Joyce Boulevard. The property is zoned R-2, Medium Density Residential and contains approximately 45.75 acres. The request is for the addition of a new 22,347 square foot Alzheimer's care unit with 34 additional parking spaces proposed. 7. LSD 03-13.00: Large Scale Development(Duncan Avenue Apartments, 561)was submitted by Mandy Bunch on behalf of James Mathias of Mathias Rentals for property located west of Duncan Avenue and north of 12th Street. The property is zoned R-2, Medium Density Residential and contains approximately 2.0 acres with 36 units (60 bedrooms) and 66 parking spaces with a 0.466 acre parkland dedication proposed. 8. LSD 02-29.10: Large Scale Development (Sequoyah Commons, pp 485) was submitted by Mandy Bunch of EB Landworks on behalf of Greg House of Houses Development for property located between Olive Avenue&Fletcher Avenue, south of Spring Street. The property is zoned R-2, Medium Density Residential and contains approximately 2.06 acres with 39 dwelling units proposed(48 bedrooms). All interested parties may appear and be heard at the public hearings. A copy of the proposed amendments and other pertinent data are open and available for inspection in the Office of City Planning(575-8267), 125 West Mountain Street,Fayetteville,Arkansas. All interested parties are invited to review the petitions. Interpreters or TDD for hearing impaired are available for all public meetings. 72 hour notice is required.For further information or to request an interpreter,please call 575- 8330. K.UGBNDAP0200315-27-03B.DOC - ORDER OF PLANNING COMMISSION MEETING A. Introduction of agenda item—Chairman B. Presentation of Staff Report C. Presentation of request—Applicant D. Public Comment E. Response by Applicant/Questions &Answer with Commission F. Action of Planning Commission(Discussion &Vote) NOTE TO MEMBERS OF THE AUDIENCE If you wish to address the Planning Commission on an agenda item raise your hand when the Chairman asks for public comment. He will do this after he has given Planning Commission members the opportunity to speak and before a final vote is taken. Public comment will only be permitted during this part of the hearing for each item. Once the Chairman recognizes you, go to the podium at the front of the room and give your name and address. Address your comments to the Chairman, who is the presiding officer. He will direct them to the appropriate appointed official, staff member or others for response. Please keep your comments brief, to the point, and relevant to the agenda item being considered so that everyone has a chance to speak. Please, as a matter of courtesy, refrain from applauding or booing any speakers or actions of the Planning Commission. 2003 Planning Commissioners Nancy Allen Jill Anthes Don Bunch Alice Church Bob Estes Sharon Hoover Alan Ostner Loren Shackelford Christian Vaught FAYETTEVILLE PC Meeting Of May 27, 2003 THE CITY OF FAYETTEVILLE,ARKANSAS 113 W. Mountain St. Fayetteville,AR 72701 Telephone:(479)575-8267 PLANNING DIVISION CORRESPONDENCE TO: Fayetteville Planning Commission FROM: Dawn Warrick, AICP, Zoning& Development Administrator THRU: Tim Conklin, AICP, Community, Planning & Engineering Services Director DATE: May ' TRevised May 21, 2003 CUP 03-13.00: Conditional Use (Sequoyah United Methodist Church,pp 369)was submitted by Millholland Company Engineering & Surveying on behalf of the Sequoyah United Methodist Church for property located at 1910 Old Wire Road. The property is zoned R-1, Low Density Residential and contains approximately 7.64 acres. The request is for a 1080 s.f.District Superintendent Office and an additional 22 parking spaces. RECOMMENDED MOTION: Staff recommends approval of the conditional use subject to the following conditions: 1. Planning Commission determination of compatibility of this project with the exiting development and with surrounding properties. (Color elevations and a material sample board have been submitted for Planning Commission review.) 2. Prior to the issuance of a building permit,grading and tree preservation plans shall be reviewed and approved. 3. Installation of a 6' wide sidewalk along Old Wire Road at the location of the Master Street Plan right of way for this minor arterial (45' from centerline). Coordination with Engineering staff for locating this sidewalk at the two existing curb cuts will need to be arranged at the time of development. 4. Installation of trees and shrubs along the front property line between the existing development and the new sidewalk in accordance with §166.14. (One tree every 30 linear feet and a continuous row of shrubs between any parking areas and the front property line). 5. Installation of a continuous planting of trees and shrubs (to be approved by Planning staff to provide a screen between the proposed parking and building addition and the adjacent residences (to the north). K.'Teports120031PC REPOR7SI05-121CUP 03-13.00(Se1uo}nh United Methodist Church).doc May 27,2003 Planning Commission CUP 03-13.00: Sequoyah UMC Page 1.1 PLANNING COMMISSION ACTION: Required YES O Approved O Denied Date: May 27, 2003 Comments: The "CONDITIONS OF.APPROVAL° listed in this reportare:accepted iiitotal without ; excepti6n by-the entity "requesting approval ofthis variiii - Name• Date BACKGROUND: Property description: The subject property is the site of the Sequoyah United Methodist Church. The property is currently zoned R-1, Low density residential. In 1966, the property was rezoned from R-IA, Single family residential to P-lA, Special church district to allow the original development of the property. In 1981, Planning Commission approved a conditional use permit to allow the addition of two 20'x20' classrooms to the structure. Further additions have also been made to the structure resulting in a 19,800 s.f church facility. A child day care, Sequoyah Children's Garden, also operates from this facility. At the May 12,2003 meeting of the Fayetteville Planning Commission,this request was tabled in order to allow the church and neighbors to further discuss the impact of the proposed development on the neighborhood. Additional information regarding existing trees, the need for additional parking, the location of the proposed addition and materials and elevations for the new structure was requested in order for the item to be heard by the Planning Commission at the May 27, 2003 meeting. Since the May 12`h meeting, the applicant had the opportunity to meet with neighbors and to amend the project in several ways. The stall depth on the north side of the new parking area was reduced to allow a 2' overhang(as permitted by §172.01) and to leave additional greenspace along the northern property line. An enlarged tree island was provided to accommodate one large, existing tree. The building was relocated to meet the 50' setback requirement(the request for a setback reduction is no longer necessary). Additional information regarding the use areas of the church and the occupancy have eliminated the need for conditional use approval of excess parking. And material sample board and color elevation information has been provided for Planning Commission review. K:IReportsl2003PC REPORTS105-121CUP 03-13.00(Se1uo)nh United Methodist Church).doe May 27,2003 Planning Commission CUP 03-13.00:Sequoyah UMC Page 1.2 Proposal: At this time,the applicant proposes to add a new structure to the site. An office building containing 1,080 s.f is proposed which serve as an office for the district superintendent and house two employees. Hours of operation for the office will be Monday through Friday from 8:00 a.m. —5:00 p.m. with an average of 6 patrons anticipated daily. Outdoor lighting will be minimal and only enough to provide security for the office building (at the porch/entry and a small wall light a the back door). With this project, the applicant is also requesting 22 additional parking spaces to serve the new building and to supplement the parking provided for the existing facility. There are currently 157 parking spaces located on the site to serve the church. New information from the church(provided after the May 12, 2003 Planning Commission meeting) indicates that the additional spaces will not require additional approvals. The proposed parking will bring the total number of spaces on the site to 179. The maximum number of parking spaces permitted for the church and proposed office on this site is 186. Parking requirements and existing and proposed parking calculations are shown in the following table: Parkin Facility Parking Requirement Seats/Area Spaces Req. Range(+/- Max. 30%) spaces Existing Proposed - Church1 per 4 seats in the main 550 seats in (137.5)138 97 to 180 180 157 157 auditorium or 1 per 40 sq.ft.of main or assembly area,whichever auditorium/ 2,800 s.f. 70 49 to 91 provides more spaces. sanctuary Office 1 per 300 sq.ft.of GFA 1,080 s.f. (3.6)4 3 to 6 6 0 22 Totals 186 179 Request: Approval of a conditional use permit to allow the addition of an accessory office building and additional parking for the United Methodist Church on the subject property as shown on the site plan and elevations submitted with this request. SURROUNDING LAND USE AND ZONING Direction Land Use Zoning North Single family residences R-1, Low Density Residential South Single family residences R-1, Low Density Residential East Fairview Memorial Cemetery A-1, Agricultural West Single family residences R-1, Low Density Residential GENERAL PLAN DESIGNATION Residential § 163.02. AUTHORITY; CONDITIONS; PROCEDURES. B. Authority; Conditions. The Planning Commission shall: K.IReports120031PC REPORTS105-121CUP 03-13.00(Sequoynh United Methodist Church).doc May 27,2003 Planning Commission CUP 03-13.00: Sequoyah UMC Page 1.3 1. Hear and decide only such special exemptions as it is specifically authorized to pass on by the terms of this chapter. 2. Decide such questions as are involved in determining whether a conditional use should be granted; and; 3. Grant a conditional use with such conditions and safeguards as are - appropriate under this chapter; or 4. Deny a conditional use when not in harmony with the purpose and intent of this chapter. C. A conditional use shall not be granted by the Planning Commission unless and until: 1. A written application for a conditional use is submitted indicating the section of this chapter under which the conditional use is sought and stating the grounds on which it is requested. Finding: The applicant has submitted a written application requesting approval of a conditional use permit for a 1,080 s.£ office building and 22 additional parking spaces for the United Methodist Church. 2. The applicant shall pay a filing fee as required under Chapter 159 to cover the cost of expenses incurred in connection with processing such application. Finding: The applicant has paid the required filing fee. 3. The Planning Commission shall make the following written findings before a conditional use shall be issued: (a.) That it is empowered under the section of this chapter described in the application to grant the conditional use; and Finding: The Planning Commission is empowered under §161.04 to grant the requested conditional use permit. (b.) That the granting of the conditional use will not adversely affect the public interest. Finding: Granting the conditional use with recommended conditions will not adversely affect the public interest. The proposal is for an expansion of an existing use of this property which has been operating as a religious facility K:IReports12003PCRRPORTS105-12ICUP 03-13.00(Sequo),nh United Methodist Church).doc May 27,2003 Planning Commission CUP 03-13.00:Sequoyah UMC Page 1.4 since 1966. Staff is recommending conditions to ensure that the addition is an attractive and appropriate structure with screening to buffer the use from nearby residences. (c.) The Planning Commission shall certify: (1.) Compliance with the specific rules governing individual conditional uses; and Finding: The applicant has complied with specific rules governing this individual conditional use request. (2.) That satisfactory provisions and arrangements have been made concerning the following, where applicable: (a.) Ingress and egress to property and proposed structures thereon with particular reference to automotive and pedestrian safety and convenience, traffic flow and control and access in case of fire or catastrophe; Finding: No changes are proposed to the ingress and egress patterns on the site. There are currently two access points from Old Wire Road serving the facility which will remain. (b.) Off-street parking and loading areas where required, with particular attention to ingress and egress, economic, noise, glare, or odor effects of the special exception on adjoining properties and properties generally in the district; Finding: Screening along the north property line between proposed parking and adjoining residential property will mitigate the impact of lights and noise caused by vehicles on this site. (c.) Refuse and service areas, with particular reference to ingress and egress, and off-street parking and loading, Finding: No changes are proposed with regard to solid waste disposal for this property. (d) Utilities, with reference to locations, availability, and compatibility; K:IReports12003TC REPOR7'SI05-121CUP 03-13.00(Seluo)nh United Methodist Church).doc May 27,2003 Planning Commission CUP 03-13.00: Sequoyah UMC Page 1.5 Finding: Utilities currently exist to serve this site. Underground extensions will be made to accommodate the new development. (e.) Screening and buffering with reference to type, dimensions, and character; Finding: Screening between the proposed parking and office building and the adjoining residential property to the north is required. (£) Signs, if any, and proposed exterior lighting with reference to glare, traffic safety, economic effect, and compatibility and harmony with properties in the district; Finding: No new signage is proposed with this request. (g.) Required yards and other open space; and Finding: The project is complying with yard/setback requirements for the R-1 zoning - -district. (h.) General compatibility with adjacent properties and other property in the district. Finding: The proposed building addition is generally compatible with adjacent properties and other property in the district. The proposal is for a small office building which will have normal operating hours and minimal traffic generation. K.Teports120031PC REPORM05-121CUP 03-13.00(Sequoyuh United Methodist Church).doc May 27,2003 Planning Commission CUP 03-13.00: Sequoyah UMC Page 1.6 cam ,; View of existing facility from Old Wire Road KReportsl2003PC REPORYSI05-121CUP 03-13.00(Seluoynh United MethodistChurch).doc May 27,2003 Planning Commission CUP 03-13.00: Sequoyah UMC Page 1.7 § 161.04 DISTRICT R-1: LOW D. Bulk and Area Re ulations. DENSITY RESIDENTIAL. Single- Two-Family A. Purpose. The Low Density Family Residential District is designed to permit Lot 70 ft. 80 ft. and encourage the development of low Minimum density detached dwellings in suitable Width environments,-as-well-as to protectexisting development of these types. Lot Area 8,000 sq. ft. 12,000 sq.ft. Minimum B. Uses. Land Area 8,000 sq. ft. 6,000 sq. ft. 1. Permitted Uses. Per Dwelling Unit 1 City-Wide Uses by Right Unit Unit 26 Single-Family Dwelling E. Yard Re uirements (feet). 2. UsesPermissible on FRONT SIDE REAR Appeal to the Planning Commission. YARD YARD YARD Unit 2 City-Wide Uses by Conditional 25 8 20 Use Permit Unit 3 Public Protection and Utility F. Building Area. On any lot the Facilities area occupied by all buildings shall not exceed 40% of the total area of such lot. LTriit;4 Cultural and°R_ ecreatioial Fac7rtigs (Code 1991, §160.031) Unit 8 1 Single-Family and Two-Family Dwellings C. Density. SINGLE-FAMILY TWO FAMILY DWELLINGS DWELLINGS 4 or Less Families 7 or Less Families Per Acre Per Acre KlRepors120031PC REPORTS105-l21CUP 03-13.00(Sequoyuh United Methodist Church).doc May 27,2003 Planning Commission CUP 03-13.00: Sequoyah UMC Page 1.8 §163.23 NONRESIDENTIAL USES IN Auditorium,Ballroom, R DISTRICTS the following Dining Room or Meeting xequ rrm�n-s applyto ollantable, cultiiral7 Room Having a Floor Area �duoftru lal,secreattonal,health; of More than 1200 Square 14s,It, religious,socta� andxsmular Feet, Game Court, Game Mhiisidentral faaihtres �vhexe errmtted ri Room, Gymnasium, Locker ar alttttmg ax1 R dtstnet The Planning or Shower Room, Place Cor omission may xeduce theseequrrements Where Alcoholic Beverages after eceivmgand reuiewulg a development are Served, Spectator plan under the provisions of§166.05 or Facilities, Swimming Pool, §166.06. Separation of structures of areas Theater, or Similar Indoor for uses listed above shall be as follows: Facility: -If fully air-conditioned 100 ft. -If not fully air- Type of Structure or Minimum conditioned 200 ft. Element of the Facility Separation Building of a General 50 ft. (ft.) Hospital or Convalescent Outdoor Facility or Use: Home Eating or Picnic Area 100 ft. Building of a Hospital, Sanitarium or Convalescent Entrance Driveway 20 ft. Home for Alcoholic, Outdoor Activity Area 75 ft. Mental,Nervous,Narcotic or Contagious Patients 200 ft. Outdoor Lighted Area 200 ft. All other,{indoor facilities;, Outdoor Spectator Facilities 50 ft. If fully air contlltroned 50 ff._ -If not fully air- Outdoor Sports Area 100 ft. conditioned 100 ft. Without Spectator Facilities Tool or Equipment Storage 200 ft. ( Code 1991, §160.088; Code 1965,App. Indoor Facilities: A, Art. 7(14); Ord. No. 1747, 6-29-70) Air-Conditioning Tower or 50ft. Dispenser Unit K.,Reports12003IPC REPORM05-121 CUP 03-13.00(Setuoynh United Methodist Church).doe May 27,2003 Planning Commission CUP 03-13.00:Sequoyah UMC Page 1.9 /nn�/iAo&nd Company REGISTRATIONS: Gn�.ineerere� ��w•�e�.irz� - PE: AR, MO Melvin L. Milholland, PE, PLS PLS: AR May 20, 2003 Project No. S-2331 FAYETTEVILLE 125 West Mountain Street Fayetteville, Arkansas 72701 ATTN: Dawn Warrick, Planning Division RE: District United Methodist Church Office, CUP 03-13.00 Dear Dawn: The following responses and attachments are provided to comments of Conditions of Approval and requests from the Planning Commission made at its May 12, 2003, meeting. 1. Planning Commission determination of compliance with Commercial Design Standards. Staff recommends that the brick chosen for the proposed addition match the existing facility in order to tie the two buildings together visually for a unified development on this site. (Color elevations will be required at the time of building permit application; black and white elevations are included with this staff report for initial review). The architect for this project,Michael Johnson, Architecture Plus, Inc., is providing attached herewith color elevations and a building materials sample color board for review and approval by the Planning Commission. Apology is made to Planning Commissioner, Mr. Estes. Had it been evident that these were required, the architect could have made these available at that time.. MCO miss understood the direction received for approval of Conditional Use. 2. Planning Commission approval of parking in excess of that permitted by code. Attached herewith is a letter of justification for parking from Sequoyah United Methodist Church. MCO believes the Church indeed needs its present number of parking spaces and is supportive of its rationalization for additional parking area. 3. A grading plan shall be required prior to a building permit being issued. Acknowledged. A preliminary grading plan has been prepared and will be submitted to City Engineering for review and approval supplemental 4o receiving Conditional Use approval from the Planning Commission. May 27,2003 Planning Commission 205 West Center Street; Fayetteville,Arkansas 72701; Phone: (479)443-4724; Fax: (479)443-4707; f UMC Page 1.10 MiAol and Company REGISTRATIONS: &gineerinq &Su veyingq PE: AR, MO Melvin L. Milholland, PE, PLS PLS: AR 4. A Tree Preservation Plan is to be reviewed prior to a building permit being issued. Acknowledged. Preliminary data has been gathered in preparation of a Tree Preservation ' Plan and will be submitted to the City Landscape Administrator for review and approval supplemental to receiving Conditional Use approval from the Planning Commission. To assist the Planning Commission in its review of this proposed project,the attached photographs with explanation is provided. Also a sketch of the project structures, specifically the north edge of proposed parking, and correspondence to existing tree locations is provided for review by the Planning Commission. In cooperation with the adjoining neighbors, their understanding of the proposed project structure locations, etc., a site meeting was conducted on Wednesday,May I e. Prior to the meeting, the exact location of the north edge of the parking area and that of the office building were field staked. The staking reviewed with the neighbors is indicated in the accompanying photographs. Attached is a letter of Concurrence, and comments from the neighboring property owners. In response, the parking spaces on the north side have been shorten to 17-feet from 19- feet; and an additional parking space has been removed to provide an additional measure of undisturbed surface in protection of a singled out desirable tree. 5. Installation of a 6' wide sidewalk along Old Wire Road at the location of the Master Street Plan right of way for this minor arterial (45' from centerline). Coordination with Engineering staff for locating this sidewalk at the two existing curb cuts will need to be arranged at the time of development. Acknowledged. This condition is agreed to and will be incorporated with construction drawings presented to City Engineering at application for a Building Permit. This condition was also previously agreed to in a`Bill of Assurance'attached to the property. 6. Increased setback from the north property line to accommodate§163.23 which requires a 50' setback between non-residential uses (which are enclosed and fully air conditioned) and adjacent residential properly. The build has been adjusted to meet the 50-foot setback. May 27,2003 Planning Commission 205 West Center Street; Fayetteville,Arkansas 72701; Phone: (479)443-4724; Fax: (479)443-4707; Eq&T`91€6Ajq@ 1J.ftb UMC Page 1.11 /ff�/iAol and Company REGISTRATIONS: GuQ.iueerZu�. ��u^eee�in� PE: AR, MO Melvin L. Milholland, PE, PLS PLS: AR 7. Installation of a 6' tall wood board privacy fence or a continuous planting of trees and shrubs (to be approved by Planning staf)to provide a screen between the proposed parking and building addition and the adjacent residences (to the north). The existing tree canopy will in essence remain. The adjoining neighbors have expressed their desire for no wood board privacy fence, see attachment letter form adjacent property owners. They have also expressed desire for the removal, clearing, of the existing under brush. The Church is in agreement to remove the dense undergrowth screening and install the additional planned tree planting. MCO believes these responses and attachments adequately addresses the concerns expressed by Staff and the Planning Commission, and meet the requests made. The Owner is confident that all issues have been resolved and hopeful that the Planning Commission finds the proposed development satisfactory to approve. MCO will be present Tuesday, May 27 , at the Planning Commission's scheduled, 5:30 evening meeting for additional explanation, if necessary. Should there be any additional questions or need of information (additional copies, etc.), do not hesitate in contacting MCO: Dawn, your willingness of cooperation, understanding, and assistance with this project have been exceptional and very professional. It is a true pleasure working with you, I think you. Sincer , olln om Thomas M. efcoat, ASLA Projects Manager cc:Michael Johnson enclom w(4) May 27,2003 Planning Commission 205 West Center Street; Fayetteville,Arkansas 72701; Phone: (479)443-4724; Fax: (479)443-4707; EIM..ANN h UMC Page 1.12 /6/iAol and Company REGISTRATIONS: Gng4neerinq &Su ,Yifj PE: AR, MO Melvin L. Milholland, PE, PLS PLS: AR May 20, 2003 Project No. S-2331 FAYETTEVILLE 125 West Mountain Street Fayetteville, Arkansas 72701 ATTN: Planning Commission Members RE: Conditional Use- CUP 03-13.00 (Sequoyah United Methodist Church) Dear Commissioners: The following photographs are presented in explanation and to demonstrate the proposed project parking area's corresponding location with that of existing trees, and tree canopy. Noteworthy photos are 4 and 10. There are no significant trees, by Ordinance definition, found in this grouping. However, effort is made to save all the trees that do exist. It is MCO's professional opinion, Thomas Jefcoat, Registered Landscape Architect,that the placement of a parking surface at the location shown by plan, should not be a determent to the continued normal or expected life cycle of the indicated, existing trees. The trees are mostly Ehns, Cherry, and Hackberry and generally of only fair health. There is truck damage to several. However,there are several nice trees and all can be greatly helped (health wise)by removing the vines, allowing light to reach the trunk (removing moisture and insect infestation). Attached is a layout map indicating the tree locations, sizes, species, etc. for your referencing. Also indicated is the distance to each tree trunk from the edge of shifted back of curbing. Should there be additional questions or need of data interpretation, I will be available at the Planning Commission meeting,May 27, 2003. Thank you for your consideration and concern in saving these trees. Sincerely, Milh d an r Thomas M. Jefcoat, ASLA Projects Manager cc:Michael Johnson May 27,2003 Planning Commission 205 West Center Street; Fayetteville,Arkansas 72701; Phone: (479)443-4724; Fax: (479)443-4707; E- UMC ge 1.13 G f i • . s y ✓ C+ i e 1 y. 5X p Pr A y � Fq 1 _ THE FENCE TO THE FAR RIGHT (NORTH)INDICATES LOCATION OF PARKING TO THAT OF ADJOINING PROPERTIES. NOTE THAT THE MAIN PORTION, TRUNKS, OF THE TREES WILL NOT BE AFFECTED BY CONSTRUCTION ACTIVITY. COMPARE WITH PHOTO 2, PREVIOUS, FOR AREA OF CANOPY AND UNDISTURBED AREAS THAT ARE TO BE PROTECTED. THE REMOVAL OF UNDERBRUSH TO 3 ,1a r THE NORTH, RIGHT OF THE STAKE AND VERTICAL LINE, WILL OPEN THIS AREA TO VIEW. THIS HAS BEEN DISCUSSED WITH THE NEIGHBORS AND DOES NOT SEEM TO BE A PROBLEM. THE CHURCH WILL PROVIDE ADDITIONAL FOUNDATION PLANTING, IF NECESSARY. 2003 Planning Commission CUP;03-13.00: Sequoyah UMe Page 1.15 • .-. �" ccc,xz y� _ � to � s -'� , �� vY 3 •, � g� i Y s 1 Fes. x " x k 1 O iii F 41 j' of "4w �..f"alt '�Cq, s' -_;� � f"� e.Z _ ✓ n•. . "kax`,,.t» v. f {%�' f i•.a E l'3'a"4.i•e f. t _ , • Vii. � /2\ 4 i.. w � F- 0100191 M 1j� C q �p R`e'6 � `9 �4 "T$• S`$"`p�. r a n��y�9 r �p . R G - ` `�• � 58.y,.* 5.%' 1 FAµ '} 4' .. Y� 4 6 .i! �¢g�Il:.i � t• et €: ka S .au � '$FR-6. sR 1 t3. A1¢i , _ t ' • y, t 3� � •} vCr T t Y' �4 � �[�., ��.K" &�.]. sR_yam • 4 c�+ w.4•SE i .. +P T 'If .*sem r ea R�Sp � '� i 'n, ''' ' ,w=� r .$� �i k t �•{ z ' r -. _ � •�h �� .ate' ._ . „A. x g ] � r Vii. <•, J F 1 .y rj. ANY/e i a� • • 1 ♦ • • - ■ L yd_ Ad l.. W _ f f4 -6 ■ • - A�x s $tee ..3• S�� Y"`� r��_x�i ' s a 4Y y Y y fag q. yam... 1 1 ' • . n > x - d r � •� e.t � y i w� `_YG •et 1910 Old Wire Road Fayetteville, Arkansas 72703 (479) 442-8677 E-mail: sequoyahUMC@aol.com May 20, 2003 City of Fayetteville Planning Commission 113 W. Mountain St. Fayetteville, AR 72701 RE: Conditional Use Request for District Office Dear Planning Commission: Thank you for again considering our application for building and the extension of our parking lot. There were two criteria that you requested be addressed: L Meeting with the neighbors over their concerns. This was happily done and they have submitted a letter. 2. Need for additional parking for the church. a. The seating capacity for our sanctuary was incorrectly reported. The comfortable number is 290. However,we can and have squeezed in 320. b. We currently, have occasional combined worship services in the fellowship hall which has a seating capacity of 550. Our worship team is in the planning stages of moving our Contemporary service into the fellowship hall permanently. This move could not be considered without additional parking. c. Due to our location,there is no overflow parking area. Sequoyah United Methodist is a growing church in a growing community. This church has a long-standing commitment to open its facilities to community groups, ranging,from Boy and Girl Scouts,Al-Anon, Alzheimers Support Group,to a city polling facility. We are requesting that you allow for the growth of an organization seeking nothing more than to add value and dignity to the life of our community here in Fayetteville. Thank you for your help. Should you need any additional information, please contact me at (479)442-8677. Si re - -- - - Rev. Sara Bainbridge Sequoyah UMC May 27,2003 Planning Commission CUP 03-13.00: Sequoyah UMC Page 1.21 May 21,2003 Fayetteville Planning Commissioners 125 W.Mountain Fayetteville,At 72703 Re:Sequoyah United Methodist Church/Neighborhood Concerns Dear Commissioners: I would like to take this opportunity to thank you for hearing our concerns re:the R-1 Low Density Conditional Use request submitted by Millholland Engineers / Sequoyah United Methodist Church. We have met with all parties involved and the following is a list of agreements made: OBJECTIVE: Preservation of the 15 trees north of the property line: • New parking located north of the property will be changed to compact parking spaces,extending the previous line 24" from the previous planned curb site. An additional 2 feet should ensure the root system remains unharmed from any additional parking spaces. • One parking space,the fust space northeast of the current area,will be changed into a landscaped area in an effort to preserve one of the oldest trees having the largest root system OPEN ISSUES: • Neighbors have agreed that we do not want a 6' fence or retaining wall built.However,adding trees and landscaping will allow both to enjoy more environmental/serene surroundings • Line of brush between the new parking and tree line removed and replaced with landscaping We,by no means,are objecting to the growth of the Church. Additional parking will allow the Church to increase its positive presence in the Community allowing more individuals and families to have parking prior to services on Sunday. Currently,unlike other Churches in Fayetteville, no overflow parking exists b/c the Church sits on Old Wire Road. In closing,we wanted to reiterate our appreciation of all involved for listening to our concerns. We do feel that this could have been resolved beforehand had we received the notification prior to one week before the meeting. (Receipt of the letter did not occur until the week of May 1'".) Sincerely, Angie Sikes Tonia Beavers Rick and Jo McClarnnon Betty"Bunny"Watson Bonnie Lenders May 27,2003 Planning Commission CUP 03-13.00: Sequoyah UMC Page 1.22 COMING.RIME Y£M 12 SWNGI£S J 5r- COM.WL GuMKG PtAIE-9'-0' CVIIER h MINgNl k_TAME XO. 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