HomeMy WebLinkAbout2002-08-26 - Agendas - Final AGENDA FOR A REGULAR MEETING OF
THE PLANNING COMMISSION
A meeting of the Fayetteville Planning Commission will be held Monday,August 26,2002
at 5:30 p.m. in the City Administration Building, 113 West Mountain Street, Room 219,
Fayetteville,Arkansas.
Roll Call
The following items will be considered:
Approval of minutes from the August 12,2002 meeting
ConsentAgenda:
1. VAC 02-6.00: Vacation (Nelms,pp 248) was submitted by Brian Black of Black,
Corley & Owens PA on behalf of Don Nelms &Millie Nelms for property located at
1384 W. Showroom Drive. The property is zoned C-2, Thoroughfare Commercial and
contains approximately 13.10 acres. The request is to vacate 0.05 acres of a utility
easement.
New Business:
2. VAC 02-7.00: Vacation (Nelms,pp 248) was submitted by Brian Black of Black;
Corley & Owens PA on behalf of Don Nelms&Millie Nelms for property located at
1384 W. Showroom Drive. The property is zoned C-2, Thoroughfare Commercial and
contains approximately 13.10 acres. The request is to vacate 0.01 acres of a utility
easement.
3. LSD 02-22.00: Large Scale Development (Premier Wine& Spirits, pp 177) was
submitted by Mel Milholland of Milholland Company on behalf of Andy Bethell for
property located at the northeast corner of Joyce & Hwy 265. The property is zoned C-2,
Thoroughfare Commercial and contains approximately 2.0 acres with an 8,050 sq.ft.
building proposed.
4. PPL 02-14.00: Preliminary Plat(Mission Place, pp 370)was submitted by Geoff
Bates,P.E. of Crafton, Tull & Associates on behalf of CTC Ventures, LTD for property
located north of Mission Blvd. and east of Charlee Avenue. The property is zoned R-1,
Low Density Residential and contains approximately 3.27 acres with 12 lots proposed
5. ADM 02-7.00; Administrative Item (Planned Zoning District)to adopt an ordinance
to establish planned zoning districts that permit the combination of development and
zoning review into a simultaneous process; to eliminate §163.21 Limited Neighborhood
Commercial Uses Within Residential Districts; and to eliminate §166.60 Planned Unit
Development.
H:I USERSICOMMONPLANNMG12002 AGENDAIPCI8-16-01.DOC
6. ADM 02-23.00: Administrative Item (Minor/Major Subdivision Ordinance)to adopt
an ordinance to establish definitions,procedures and requirements for minor subdivisions
and major subdivisions and delete the waiver of preliminary and final plat requirements
for lot splits in Chapter 156.03 Variances.
7. ADM 02-27.00: Administrative Item (MSP-Hollywood, pp 559)to amend the Master
Street Plan to relocate the extension of Hollywood Avenue from 18' Street to Best Way
Street.
All interested parties may appear and be heard at the public hearings. A copy of the proposed amendments and
other pertinent data are open and available for inspection in the Office of City Planning(575-8264),City
Administration Building, 113 West Mountain Street,Fayetteville,Arkansas. All interested parties are invited to
review the petitions. Interpreters or TDD for hearing impaired are available for all public meetings. 72 hour notice
is required. For further information.or to request an interpreter,please call Hugh Earnest at 575-8330.
HIUSERMCOMMONIPLANNING12002 AGENDAIPCI8-26-02.DOC
ORDER OF PLANNING COMMISSION MEETING
A. Introduction of agenda item- Chairman
B. Presentation of request-Applicant
C. Public Comment
D. Response by Applicant/Questions &Answer with Commission
E. Action of Planning Commission(Discussion and vote)
NOTE TO MEMBERS OF THE AUDIENCE
If you wish to address the Planning.Commission on an agenda item,raise your hand when the
Chairman asks for public comment. He will do this after he has given Planning Commission
members the opportunity to speak and before a final vote is taken. Public comment will only be
permitted during this part of the hearing for each item.
Once the Chairman recognizes you, go to the podium at the front of the room and give your
name and address. Address your comments to the Chairman, who is the presiding officer. He
will direct them to the appropriate appointed official, staff member or others for response. Please
keep your comments brief,to the point, and relevant to the agenda item being considered so that
everyone has a chance to speak.
Please, as a matter of courtesy,refrain from applauding or booing any speakers or actions of the
Planning Commission.
2002 Planning Commissioners:
Lorel Hoffman- Chairman
Bob Estes -Vice Chairman
Lee Ward - Secretary
Nancy Allen
Don Bunch
Sharon Hoover
Alice Church
Loren Shackelford
Alan Ostner
VAC 02-06& 07.00
Page I
PC Meeting of August 26,2002
FAYETTEVILLE
THE CITY OF FAYETTEVILLE,ARKANSAS Utility Easement Vacation
113-W. Mountain St.
Fayetteville,AR 72701
TO: Fayetteville Planning Commission Members
THRU: Tim Conklin, City Planner
FROM: Matt Casey, Staff Engineer
DATE: August 22, 2002
Project: VAC 02-06&07.00:Vacation(Don Nelms,pp248)was submitted by Phil Hagen of
Crafton, Tull &Associates on behalf of Don Nelms for the Landers Auto Park property located at
1384 W. Showroom Drive. The request is to vacate two portions of a utility easement within the
Auto Park Complex. See the attached maps and legal descriptions for the exact locations of the
requested alley vacation.
No objections from the adjacent property owners have been submitted to the City.
The applicant has submitted the required notification forms to the utility companies and to the
City. The results are as follows:
Ozarks Electric -No objections.
Southwestern Electric Power Company-Not applicable
Arkansas Western Gas -No objections, "Existing 3"gas line may need to be relocated to
accommodate building expansion. Landers Auto will be responsible to pay all costs of
relocation and provide acceptable easement."
SW Bell—No objections.
Cox Communications-No objections.
City of Fayetteville:
Water/Sewer—"No objections. There is an existing 8" sanitary sewer in this easement. This
easement can only be vacated after said sewer line is relocated following the proper
design(by engineer), approval and construction/testing process. Once the new/relocated
line is completed and accepted by the City and the old line is properly abandoned,then
this easement can be vacated. A legal description must be attached."
Street Department-No objections.
Solid Waste-No objections.
Engineering—No objections to vacation#1 (VAC 02-06.00). Vacation#2 (VAC 02-07.00)
would leave less than three feet between the proposed building addition and the existing
sewer line. Relocation of the sewer line is not recommended due to the additional
utilities and the location of the gas pump.
Planning Commission
August 26, 2002
VACO2-W Nelms
Page 1&2. 1
VAC 02-06& 07.00
Page 2
Recommendation #1: Approval of the proposed utility easement vacation 02-06.00 with the
following conditions:
1. Any relocation of existing utility lines and facilities will be at the property owner's
expense.
2. Installation of the relocated sewer main must be completed prior to vacating the
easement.
Recommendation #2: Staff recommends denial of the vacation request 02-07.00 due to the
location of the existing sanitary sewer line.
PLANNING COMMISSION ACTION: Les Required
Approved Denied
Date:
Comments:
CITY COUNCIL ACTION: yes Required
Approved Denied
Date:
Planning Commission
August 26, 2002
VACO2-6&7 Nelms
Page J&2. 2
PETITION TO VACATE A PORTIO OF AN UTILITY EASEMENT LOCATED IN
NELMS AUTO PLAZA, CITY OF F ETTEVILLE, ARKANSAS
To: The Fayetteville City Plannino Commission and
The Fayetteville City Council
I, Robert D. Nelms, General Partner in Nelms L.L.P., the sole owners of the real
estate containing the portions of the utility easement hereinafter sought to be
abandoned and vacated, lying in Nems Auto Plaza Easement Plat, recorded in
Book 16, Page 47 in the records of I Vashington County, City of Fayetteville,
Arkansas, a municipal corporation, I etition to vacate portions of the utility
easement which are described as fc(lows:
Vacation 1
Part of an existing utility ease ent dedicated by a plat recorded in Book
16 at Page 47 of the records f Washington County, Arkansas, located in
the Northeast_of the Northe st_of Section 33, Township 17 North,
Range 30 West, Washington County, Arkansas, more particularly
described as follows:
From the Northeast Comersaid Section 33, run N 90000'00" W 549.76
feet; thence S 00000'00" E 90.92 feet to a point on a South line of the
said existing utility easem nt for the point of beginning; thence S
72003'03" W 91.71 feet alon said South line to an angle point to the left;
thence S 24008'05" E 61.75 t along an East line of said easement to an
angle point to the right; theric a S 65051'55" W 6.75 feet along a South line
of said easement; thence leaving said South easement line, run N
24°11'28" W 74.93 feet within said easement; thence continue N
65048'32" E 98.01 feet within said easement; thence continue S 24005'47"
E 23.16 feet within said easement to the point of beginning, containing
0.05 acres (2165 sq. ft.) more or less.
Vacation 2
Part of an existing utility easement dedicated by a plat recorded in Book
16 at Page 47 of the records of Washington County, Arkansas, located in
the Northeast _ of the Norteast _ of Section 33, Township 17 North,
Range 30 West, Washin on County, Arkansas, more particularly
described as follows:
From the Northeast Comer said Section 33, run N 90000'00" W 266.70
feet; thence S 00°00'00" E 6 .23 feet to a point on a South line of the said
existing utility easement forte point of beginning; thence S 68043'45" W
44.05 feet along said South Ilia; thence leaving said South easement line,
Planning Commission
August 26, 2002
VACO2-W Nelms
Page 1&2. 3
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i' August 26, 2002
VACO2-6&7Nelms a
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August 26, 2002
VACO2-6&7 Nelms
Page 1&2. 8
LSD 02-22.00
Page 1
PC Meeting of August 26.2002
FAYETTEVILLE
TAE CITY OF FAYETTEVILLE,ARKANSAS Prender Wine&Spirits LSD
113 W. Mountain St.
Fayetteville,AR 72701
TO: Fayetteville Planning Commission Members
THRU: Tim Conklin, City Planner,A.I.C.P.
FROM: Matt Casey P.E. Staff Engineer
DATE: August 22,2002
Project: LSD 02-22.00: Large Scale Development(Premier Wine& Spirits,pp 177)was
submitted by Mel Milholland of Milholland Company on behalf of Andy Bethell for property
located at the northeast corner of Joyce &Hwy 265. The property is zoned C-2, Thoroughfare
Commercial and contains approximately 2.0 acres with an 8,050 sq.ft. building proposed.
Findings:
Proposal: Construction of a new liquor store
Square footage:8,050 sf.
Parking Provided: 32
Parking Required: 32
Existing Development: Vacant
Surrounding Zoning: A-1 (east), C-1, C-2 (west),A-1 (north), R-O (south)
Surrounding Land Use: Vacant(east), Gas Station(west),Vacant(north),Vacant (south)
Right-of-way being dedicated: 55 feet from c/1 along Highway 265 and Joyce along the south
boundary. 35 feet from c/1 along Joyce on the eastern boundary.
Tree Preservation:None Required. There are no existing trees on the site located outside of the
new right-of-way.
Recommendation: Approval subject to the conditions listed below.
Planning Commission
August 26, 2002
LSD02-22 Premier Wine&Spirits
Page 3.1
LSD 02-22.00
Page 2
Conditions of Approval:
1. Planning Commission determination of required improvements to Joyce Street. The
applicant proposes to widen the west side of Joyce Street to 14 feet from center line from
the proposed driveway south to where Joyce Street turns west. Staff recommends that
the west side of Joyce St. be widened to 14 feet from center line and underground
drainage be installed for the entire east side of the property excluding the intersection
with Highway 265. Staff has requested on numerous occasions for additional information
in order to provide rational nexus calculations.
2. Planning Commission determination of compliance of Commercial Design Standards. A
determination for the use of the unpainted concrete precision block walls will need to be
made (please see attached waiver request). Staff has recommended throughout the
development review process to incorporate the architectural design elements that are
shown on the southwest elevation to the other three sides of the building. This building
has three sides that directly face a public street. The northeast elevation is also visible
from the public street.
§166.14 SITE DEVELOPMENT STANDARDS AND CONSTRUCTION AND
APPEARANCE DESIGN STANDARDS FOR COMMERCIAL STRUCTURES.
D.Design Elements Guidelines for Commercial Structures.
1. The elements to avoid or minimize include:
a. Unpainted concrete precision block walls.
b. Square "boxlike" structures.
c. Metal siding which dominates the main facade.
d. Large blank, unarticulated wall surfaces.
e. Large out of scale signs with flashy colors
3. Cross access shall be constructed to the north property line.
4. Plat Review and Subdivision comments (to include written staff comments provided to
the applicant or his representative, and all comments from utility representatives -AR
Western Gas, SWBT,Ozarks, SWEPCO, Cox Communications)
5. Staff approval of final detailed plans, specifications and calculations (where applicable)
for grading, drainage, water, sewer, fire protection, streets(public and private), sidewalks,
parking lot(s) and tree preservation. The information submitted for the plat review
process was reviewed for general concept only. All public improvements are subject to
additional review and approval. All improvements shall comply with City's current
requirements.
6. Sidewalk construction in accordance with current standards to include 6 feet wide along
Joyce Blvd. and Highway 265.
7. Large scale development shall be valid for one calendar year.
Planning Commission
August 26, 2002
LSD02-22 Premier Wine&Spirits
Page 3.2
LSD 02-22.00
Page 3
8. Prior to the issuance of a building permit the following is required:
a. Grading and drainage permits
b. Separate easement plat for this project that shall include the tree preservation area.
C. Project Disk with all final revisions
d. Completion of all required improvements or the placement of a surety with the
City(letter of credit,bond, escrow)as required by§158.01 " Guarantees in Lieu of
Installed Improvements to guarantee all incomplete improvements. Further, all
improvements necessary to serve the site and protect public safety must be
completed, not just guaranteed,prior to the issuance of a Certificate of Occupancy
Background:
The project was reviewed at the July 31, 2002 Technical Plat Review and the August 15,2002
Subdivision Committee Meeting.
Discussion at the Subdivision Committee meeting included commercial design standards, street
improvements and the standard conditions of approval.
The Subdivision Committee forwarded the Large Scale Development to the full Planning
Commission subject to all staff comments.
Infrastructure:
L Water. An 8"water line will be extended to serve this development from the intersection
of Joyce and Highway 265.
2. Sanitary Sewer: Sanitary sewer is not accessible within 300 feet of the development. A
septic system is proposed for the site.
3. Streets. Existing
4. Grading and Drainage. A preliminary grading plan and drainage report have been
submitted and reviewed for general compliance. A final review and approval will be
necessary before construction can begin.
PLANNING COMMISSION ACTION: yes Required
Approved Denied
Date: August 26, 2002
Comments:
Planning Commission
August 26, 2002
LSD02-22 Premier Wine&Spirits
Page 3.3
LSD 02-22.00
Page 4
CITY COUNCIL ACTION: Required
Approved Denied
Date:
The "CONDITIONS OF APPROVAL",beginning on page one of this report,are accepted in total without
exception by the entity requesting approval of this development item
13y
Title
Date
Planning Commission
August 26, 2002
LSD02-22 Premier Wine&Spirits
Page 3.4
�///� /// // n 0 RECEIVE® 0
/b/iAolQland Company REGISTRATIONS:
nn Ai 1r, q 9 2002 PE: AR, OK, MO
Engineering �Swveying
Melvin L. Milholland, PE, PLS PLANNiNG MV, PLS: AR, OK
August 19, 2002 Project No. E-631
FAYETTEVILLE
113 West Mountain Street
Fayetteville, Arkansas 72701
ATTN: Sara Edwards, Planning Division;
Matt Casey,Engineering Division
RE: Premier Wine & Spirits - LSD 02-22.00
Dear Sara and Matt:
The following responses are provided to comments received from Subdivision Committee
Review, August 14'. Revised plans were submitted this morning. Landscape plans are being
submitted directly to Kim, and Mel is providing explanatory justification for not widening Joyce
Street north of the proposed driveway and to other engineering comments directly to Matt.
Conditions to Address/Discuss:
1. Planning Commission determination of required improvements to Joyce Street. The
applicant proposes to widen the west side of Joyce Street to 14 feet from center line
from the proposed driveway south to where Joyce Street turn west. Staff will make
a recommendation to Agenda Session.
The Developer, Andy Bethell, has ask that Mel to present justification for the submitted
proposal. The Developer does not intend to widen Joyce Street north of the proposed
driveway nor to close the open drainage ditch(install storm sewer piping). The drainage
system south of the driveway entrance has been routed along the west side of Joyce Street
as requested by Matt(will not pass through detention). The piping south of the driveway
is the way the drainage system and detention was originally designed and agrees with the
drainage report submitted for Tech Plat review. A final drainage report, construction
drawings and details will be submitted to engineering staff for final review after the resolve
of current issues and Planning Commission approval.
The developer, Andy Bethell, would appreciate the opportunity to address the Planning
Commissioners at their August 26's meeting to present his prospective on this issue.
2. Striping shall be added to the driveway on Crossover Road
Done.
Planning Commission
August 26, 2002
205 West Center Street; Fayetteville,Arkansas 72701; Phone: (479)443-4724; Fax: LSD02-22 Premier wine&spirits
Page 3.5
• •
/ iAol and nn(,ompany REGISTRATIONS:
enn6(ngineerinrgr &.Jurveyinq. _ PE: AR, OK, MO
Melvin L. Milholland, PE, PLS PLS: AR, OK
3. Planning Commission determination of Compliance of Commercial Design
Standards.
The concerns expressed at the review and stipulated conformance to City guidelines will
be properly addressed by the Architect, Sharon Hoover. Landscape plans have been
developed and the effects of plantings have been added to the architectural elevation to
more properly reflect the anticipated (designed)building facade(s).
The developer, Andy Bethell, would appreciate the opportunity to address the Planning
Commissioner at their 26'meeting concerning this issue.
4. Cross access shall be constructed to the north property line.
Done.
Standard Conditions of Approval:
5. Plat Review and Subdivision comments (to include written staff comments provided
to the applicant or his representative, and all comments from utility representatives
-,AR Western Gas, SWBT, Ozarks, SWEPCO, Cox Communications)
Acknowledge.
6. Staff approval of final detail plans, specifications and calculations (where
applicable) for grading, drainage,water, sewer, fire protection, streets (public and
private), sidewalks,parking lot(s) and tree preservation. All public improvements
are subject to additional review and approval. All improvements shall comply with
City's current standards.
Acknowledge.
7. Sidewalk construction in accordance with current standards.
Acknowledge.
8. Large scale development shall be valid for one calendar year.
Acknowledge.
Planning Commission
August 26, 2002
205 West Center Street; Fayetteville,Arkansas 72701; Phone: (479)443-4724; Fax: LSD02-22 Premier Wine&spirits
Page 3.6
•
1nndJiAoCCand Company REGISTRATIONS:
Gn,ineering &Surve yin - -PE: AR, OK, MO
Melvin L. Milholland, PE, PLS PLS: AR, OK
9. Prior to the issuance of a building permit the following is required:
a. Grading and drainage permits
b. Separate easement plat for this project that shall include the tree preservation
area
c. Project Disk with all final revisions
d. Completion of all required improvements or the placement of a surety with
the City. Further, all improvements necessary to serve the site and protect
public safety must be completed, not just guaranteed, prior to the issuance of
a Certificate of Occupancy.
Acknowledge.
Should there be any questions or need of additional information, do not hesitate in contacting
MCO. Justification responses from Mr. Mel Milholland are forthcoming under separate cover.
Also, Sharon will provide new elevations and revised architectural material by separate cover.
Thank you for your assistance and understanding on this project.
Sincerely,
Mil l'an My
Thomas M. Jefcoat, ASLA
Projects Manager
cc: Andy Bethell,Sharon Hoover
RE-63 1\130CM02.08.19-Response to Subdivision review-revised plans submittedwpd
Planning Commission
August 26, 2002
205 West Center Street; Fayetteville,Arkansas 72701; Phone (479)443-4724; LSD02-22 Premier wine&spirits
Page 3.7
Addendum to Planning Commission Agenda Packet
for August 26,2002
Replace agenda
Delete Page 3.8. The applicant is no longer making this waiver request. (LSD02-22 Premier
Wine& Spirits).
Street Improvement Costs: Applicant is proposing to make improvements to the west side of
Joyce Street. The cost to improve a lineal foot, including street widening, drainage, curb and
gutter is $125 per lineal foot. The applicant proposed to improve 200' with a cost of$25,000.
Staff is requesting the applicant improve 400 feet,for a total of$50,000 in street improvements.
Replace 6.5, 6.66, 6.10, 6.11, 6.12, 6.13
Add 6.21-39
Add 7.3
/nnY�iAoCland Company REGISTRATIONS:
Gn�ineerircta & PE: AR, OK, MO
Melvin L. Milholland, PE, PLS PLS: AR, OK
July 22, 2002 Project No. E-631
FAYETTEVILLE
125 West Mountain
Fayetteville, Arkansas 72701
ATTN: Planning Division
RE: Premiere Wine and Spirits
LSD Application
"WAIVE QUEST"
1. Escrow expense of addition sidewalk ui Joyce Street, and
intersection to that proposed and sho n pl t along Crossover Road.
2. Escrow expense for installation of tree pla ting required along Joyce Street,and
intersection to that proposed and shown o plat along Crossover Road.
Your assistance and ap roval of thes aiver req are appreciated.
Should there be any que tions do not hesitat in contacting MCO.
Thank you.
Milhol c . n
Thomas M. at
Projects Manager
Planning Commission
August 26, 2002
205 West Center Street; Fayetteville,Arkansas 72701; Phone: (479)443-4724; Fax: (479) LSD02-22 Premier wine&spirits
Page 3.8
CROMWELL
ARCNf US ENGINEERS
PUMNINING
August 19, 2002
Mr. Tim Conklin
113 W Mountain
Fayetteville, AR 72701
Re: Premier Wine and Spirits r
UDO Section 166.14,
D. Design elements guidelines for Commercial structures
La. unpainted concrete precision block walls
Dear Mr. Conklin,
This letter is to request a wavier for UDO, Section 166.14,D, La. Premier Wine and
Spirits is to be built of a smooth and split face, white/cream color concrete block. There
will be no paint applied to the block.
I have enclosed a photo for your review of a similar project using this combination of
smooth and split face block.We intend for our project to have the same appearance as the
one in the photo.
Respectfullly,
Sharon Tyler Hoover,AIA
Project Architect
„s
Enclosure
Plannin Commission
CROMWELL ARCHITECTS ENGINEERS,INC.•NORTHWEST ARKANSAS REGI(99gust 26, 2002
7 NORTH BLOCK AVENUE (501)582-2900 FAX(50J)A6:F_FyPremier Wine&Spirits'
FAYETTEVILLE,ARKANSAS 72701 Page 3.9
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Up or Premier ha and Spkit Planning Commission
August 26, 2002
LSD02-22 Premier Wine&Spirits
Page 3.15
LSD02-22.00
WINE
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SUBJECT PROPERTY
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Principal Arterial
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Planned Outside City ► Collector lanning Commission
•. ..._fin--= _ -� � ��e�� Historic Collector August 26, 2002
0 75 1e0 300 450 cnn�Metpr mier Wine&Spirits
Page 3.16
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