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HomeMy WebLinkAbout2001-05-29 - Agendas - Final AGENDA FOR A REGULAR MEETING OF THE PLANNING COMMISSION A meeting of the Fayetteville Planning Commission will be held Tuesday,May 29,2001 at 5:30 p.m. in the City Administration Building, 113 West Mountain Street,Room 219, Fayetteville, Arkansas. The following items will be considered: Approval of minutes from the May 14,2001 meeting. Consent Agenda: 1. VA 01-4.00: Vacation (Wedington Place Phase H,Lots 4A& 4B , pp 401)was submitted by Robert Brown of Development Consultants, Inc., on behalf of Wedington Place Senior Apartments, LLLP for property located on Lots 4A & 413 of Wedington Place Phase II. The property to be vacated is zoned R-2, Medium Density Residential and contains approximately 0.74 acres. The request is to vacate one drainage easement and one utility easement. New Business: 2. VA 01-5.00: Vacation (University of Arkansas,pp 483) was submitted by Edward Connell of the City of Fayetteville on behalf of University of Arkansas for property located east and north of 10 N. Garland Avenue, between Lots 17-24 McIlroy's University Addition and Lots 400-402 of Oak Park Place Addition. The property is zoned R-1, Low Density Residential and contains approximately 0.409 acres. The request is to vacate undeveloped street right of way. 3. LSD 01-12.00: Large Scale Development(City of Fayetteville, Lewis Street Soccer Field, pp 406) was submitted by the Parks & Recreation Division on behalf of the City of Fayetteville for property owned by the University of Arkansas located at 1515 North Lewis Avenue. The property is zoned P-1, Institutional and contains approximately 27 acres. The request is to develop 7.73 acres with parking for soccer fields. 4. CU 01-13.00: Conditional Use (Islamic Center, pp 521) was submitted by Fadil Bayyari on behalf of the Islamic Center of NW Arkansas for property located at 1420 W. Center Street. The property is zoned R-2, Medium Density Residential and contains approximately 0.67 acres. The request is build a 9,264 square foot Islamic Center(use unit 4) with 14 parking spaces on-site. 5. CU 01-14.00: Conditional Use (Central United Methodist Church, pp 484) was submitted by Dave Jorgensen of Jorgensen & Associates on behalf of Central United Methodist Church for property located at 346 N. St. Charles. The property is zoned R-O. Residential Office and contains approximately 0.30 acres. The request is for a church (use unit 4, cultural & recreational facility) in a R-O district. 6. LSD 01-14.00: Large Scale Development(Central United Methodist, pp 484)was submitted by Dave Jorgensen of Jorgensen& Associates on behalf of Central United Methodist Church for property located at 346 N. St. Charles. The property is zoned R-O, Residential Office and contains approximately 0.30 acres. The request is to build 31 additional parking spaces. 7. AD 00-46.00: Administrative Item to Amend the Definition of a Family in the UDO. All interested parties may appear and be heard at the public hearings. A copy of the proposed amendments and other pertinent data are open and available for inspection in the Office of City Planning(575-8264),City Administration Building, 113 West Mountain Street,Fayetteville,Arkansas. All interested parties are invited to review the petitions. Interpreters or TDD for hearing impaired are available for all public meetings. 72 hour notice is required. For further information or to request an interpreter,please call Don Bunn at 575-8330. ORDER OF PLANNING COMMISSION MEETING A. Introduction of agenda item- Chairman B. Presentation of request-Applicant C. Public Comment D. Response by Applicant/Questions&Answer with Commission E. Action of Planning Commission(Discussion and vote) NOTE TO MEMBERS OF THE AUDIENCE If you wish to address the Planning Commission on an agenda item, raise your hand when the Chairman asks for public comment. He will do this after he has given Planning Commission members the opportunity to speak and before a final vote is taken. Public comment will only be permitted during this part of the hearing for each item. Once the Chairman recognizes you, go to the podium at the front of the room and give your name and address. Address your comments to the Chairman, who is the presiding officer. He will direct them to the appropriate appointed official, staff member or others for response. Please keep your comments brief,to the point, and relevant to the agenda item being considered so that everyone has a chance to speak. Please, as a matter of courtesy,refrain from applauding or booing any speakers or actions of the Planning Commission. 2001 Planning Commissioners: Bob Estes - Chairman Lorel Hoffman-Vice Chairman Lee Ward- Secretary Nancy Allen Don Bunch Sharon Hoover Don Marr Loren Shackelford Alice Bishop VA 01-04.00 Page 1 PC Meeting of 29 May 01 FAYETTEVILLE THE CITY OF FAYETTEVILLE,ARKANSAS Easement Vacation - 113 W. Mountain St. Wedington Place Senior Apartments,LLLP Fayetteville,AR 72701 TO: Fayetteville Planning Commission Members THRU: Tim Conklin, City Planner FROM: Ron Petrie, Staff Engineer DATE: May 23, 2001 Project: VA 01-04.00: Vacation (Wellington Place Senior Apartments, pp 401) was submitted by Robert Brown of Development Consultants, Inc.for property located at 3430 W. Telluride Drive, Lots 4A & 4B, Wedington Place Addition, Phase II. The request is to vacate a 20'wide drainage easement and a 20' wide utility easement as shown and described on the attached maps and legal descriptions. The requested easement vacations are due to the building configuration that was approved for the Wedington Place Senior Apartments Large Scale Development. The existing utilities will be relocated to newly dedicated easements. The applicant has submitted the required notification forms to the utility companies and to the City. The results are as follows: Ozarks Electric - Not applicable. Southwestern Electric Power Company - No objections. Arkansas Western Gas - No objections. SW Bell - No objections. Cox Communications - No objections. City of Fayetteville: Water/Sewer - No objections. Street Department - No objections. Solid Waste - No objections. Recommendation: Approval of the proposed easement vacations. PLANNING COMMISSION ACTION: yes Required Approved Denied Date: Planning Commission May 29, 2001 VAC 01-4 Wedington Place Page 1.1 VA O1-04.00 Page 2 Comments: CITY COUNCIL ACTION: yes Required Approved Denied Date: Planning Commission May 29, 2001 VAC 01-4 Wedington Place Page 1.2 VA01 -4 WESINGTON PLACLOCLOSE UP T -- i h __ r• I rr �+� ___ - _i r r r - .t r r, r ". ' a. r j i R-2 Subject Property ry J , i T _ Y, -__------ c-2 ' I a C-2 0 CO Lu ' a CO Master Street Plan Freeway/Expressway N Principal Arterial : Minor Arterial w E Collector Historical Collector s STREETS 200 0 200 400 600 Feet Planning Commission May 29, 2001 VAC 01-4 Wedington Place Page 1.3 VA01 -4 WELLINGTON PLAC&LOSE UP {.. = CD ------------- - ------------- i R-2 j Subject Property _ - ---------- Alp - --s'ii! -- C-2 j Q C-2 Imo LU CO ; Q i i Master Street Plan Freeway/Expressway N Principal Arterial : Minor Arterial w E Collector S Historical Collector STREETS Planning Commission 200 0 200 400 600 Feet May 29, 2001 VAC 01-4 Wedington Place VA 01-05.00 Page I PC Meeting of 29 May 01 FAYETTEVILLE THE CITY OF FAYETTEVILLE,ARKANSAS Street Right of Way Vacation 113 W. Mountain St. University of Arkansas Fayetteville,AR 72701 TO: Fayetteville Planning Commission Members THRU: Tim Conklin, City Planner FROM: Ron Petrie, Staff Engineer DATE: May 23, 2001 Project: VA 01-05.00: Vacation (University of Arkansas, pp 483) was submitted by Ed Connell, City Land Agent, for property located at 10 North Garland Avenue, Lots 400-402, Oak Park Place Subdivision. The request is to vacate the undeveloped 40' wide right of way to the east and north of the above address and Lots 17-24 McIlroy's University Addition. See the attached maps and legal descriptions for exact dimensions for the requested right-of-way vacation. The University of Arkansas has recently purchased all tracts of land adjacent to this undeveloped street right-of-way. In exchange for this right-of-way vacation the University has agreed to provide "the City with a credit in the amount of$26,700.00 to be used by the City only in any future land negotiation between the two parties...." The applicant has submitted the required notification forms to the utility companies and to the City. The results are as follows: Ozarks Electric - Not applicable. Southwestern Electric Power Company - No objections. Arkansas Western Gas - No objections. SW Bell - No objections. Cox Communications - No objections. City of Fayetteville: Water/Sewer - No objections. Street Department - No objections. Solid Waste - No objections. Recommendation: Approval of the proposed street right of way vacation. PLANNING COMMISSION ACTION: yes Required Approved Denied Date: Planning Commission May 29, 2001 VAC01-5 UofA Page 2.1 VA 01-05.00 Page 2 Comments: CITY COUNCIL ACTION: --yes--Required Approved Denied Date: / / Planning Commission May 29, 2001 VAC01-5 UofA Page 2.2 VAC01 i U OF A CLOOSE UP P-1 ` C:: -P_1 _ I i I I i t Iu) ti3 1� I j _ }� } _3 I- It t P-1 P-1 FAIRVIEW -- --- _ ----- ' r II Subject Property L-J �,•`�% ctxl I o y� R_ I 2 i Master Street Plan �✓ Freeway/Expressway N Principal Arterial • Minor Arterial w E * Collector Historical Collector s STREETS 200 0 200 400 Planning Commission May 29, 2001 VAC01-5 UofA Page 2.3 MI o �'���r � �®� ��I'1■� a ---. �� . . 1:x'1 � '���n••�•-��,,ir, ��- ICKSO Irmo R-120"o -Raw NINE ''' ■ _ ' ill q B ---- FAYETTEVILLE THE CITY OF FAYETTEVILLE,ARKANSAS - DEPARTMENTAL CORRESPONDENCE DATE: March 20, 2001 TO: Dan Coody, Mayor Kit Williams, City Attorney THRU: Don Bunn, Assistant Public "Yorks Director /e Jim Beavers, City Engineert 301km FROM: Ed Connell, Land Agent RE: University of Arkansas 10 N. Garland Ave. Undeveloped ROW Vacation The University of Arkansas has purchased the property at 10 N. Garland Avenue (previous fraternity)and have plans to utilize the building for residential purposes. This property is designated as Lots 400-402 of Oak Park Place Subdivision to the City of Fayetteville and is surrounded by city road rights of way, most of which have not been developed over many years(originally platted in 1927). With the renovation of the building at this address, the U of A is in need of additional parking area in the rear of the building and have asked the city to consider letting them utilize some of the undeveloped road right of way for this purpose. As shown in the attached diagram, there exists an undeveloped or"proposed"roadway from Hannon Ave. to Garand Ave. which separated J. H. McIlroy `s University Addition from the Oak Park Place Addition. Additionally, an undeveloped platted roadway exists between lots 400-402 and lots 17-24 of J. H. McIlroy University Addition. The U of A is owner of lots 12-24 and lots 400-402 of the (McIlroy's) University Subdivision and lots 120-124,pt of lots 124-126, and all of lots 127-129 of Oak Park Place. The probability of the City wanting to extend a street through to Maryland Street or Garland Avenue is very remote. Nothing is called for on the Master Street Plan. In an cooperative effort with the U of A, it is proposed that road rights of way that adjoin the subject property on the East and North be vacated in favor of the U of A since they own property on both sides. This vacation would allow the university to implement their requested parking lot expansion. The City, in implementing this vacation, would like to receive financial credit from the U of A for such land, to be used by the city as a warrant in future negotiations on land exchange between the parties. An estimate of the land value is approximately $1.50/ ft' or $65,000/acre. With the area of vacation being 0.409 acre,the U of A should grant or recognize that the City has a warrant or credit in the amount of$26,700.00 to be used by the City only in any land negotiations between the two parties. This should be made a condition of the vacation. The City and the U of A are currently considering a land exchange involving acreage along Lewis Ave./Mt. Comfort Rd.(27 acres) and City property(10 acres) along Razorback Road. The above figure is but a small portion of that overall difference but every little bit helps. The City does not have any utilities witbin the-- *o be vacated and does not intend to retain such rights. Planning Commission May 29, 2001 VA01-5 U of A Page 2.5 University of Arkansas Undeveloped Right of Way Vacation Page 2 At the moment, much of this unimproved roadway, from Harmon Ave West to the area of consideration, is full of trash and debris. The area of the right of way, which is to be unaffected by the subject vacation, has a problem with wild bird (Starlings, etc.)roosting which is causing a distinct health problem Some of the adjoining U of A property has the same problem and the U of A has asked the City to cooperate with them in an effort to resolve the situation. At this point,the Health Dept. has not been called but complaints have come in from residents along California Blvd. The City is thankful that the U of A acquired the property where this house is located as the city has had many problems with the previous owner. It is noted that it is probably in the City's best interest to vacate the entire unimproved right of way from Harmon Ave. to Garland. At this point, however, the University would not petition for this latter vacation since they are trying to acquire Lots 117, 118 and 120 of the Oak Park Place S/D. Once those lots are purchased, they will probably request vacation. While the U of A is owner of Lots 100, 101 & 102 of the Oak Park Place S/D, they do not own Lots 1 thru 10 of the J. H. McIlroy's University Addition. There is roughly 1050 linear feet, at 40 foot width, on that portion of the remainder right of way after vacation. This amounts to almost one (1) acre or approx. $63,000. By copy of this vacation request, the City Attorney is hereby requested to prepare an agreement between the City and the University of Arkansas which addresses the financial matter stated above. It is firmly believed that the vacation of the proposed undeveloped(for 74 years)road right of way will benefit both the University and the City, while maintaining a possible extension of West Center Street in the future. The area needs to be maintained. This memorandum is submitted for your review before a formal request for vacation is presented to the Planning Commission and/or City Council. If you have any questions or if additional information is required, give me a call at 415. If you approve the submission of this vacation request, please sign or initial this memorandum and return to the sender. Planning Commission May 29, 2001 VA01-5 UofA Page 2.6 UNIVERSITY-OfARKANSAS 321 Administration Building•Fayetteville,Arkansas 72701 • (501)575.2551 • (501)575.4158(FAX) Office of Business Affairs April 26, 2001 Ed Connell City Land Agent City of Fayetteville 113 West Mountain Fayetteville, AR 72701 RE: Request for Roadway Vacation Dear Mr. Connell: On behalf of the University of Arkansas, this is to request that the City vacate the undeveloped right of way as described in the attached Roadway Vacation Petition. The University recently purchased the property with the address of 10 North Garland Avenue (Lots 400-402 of Oak Park Place revised plat)and need the undeveloped right of way to use for driveway, landscaping and extension of a parking area. The University is agreeable to providing the City with a credit in the amount of$26,700.00 to be used by the City only in any future land negotiation between the two parties as a condition of the vacation. Enclosed is the signed petition and related information. Should additional information be needed, please contact me. Thanks for your assistance. Sincerely, James A. Ezell ProjectlProgram Director of Enclosures Planning Commission May 29, 2001 VA01-5 UofA The University of Arkansas is an equal opportunity/affirmative actii Page 2.7'. THE CITY OF FAYETTEVILLE,ARKANSAS DEPARTMENTAL CORRESPONDENCE DATE: April 30, 2001 TO: Fayetteville City Council Fayetteville Planning Commission THRU: Don Bunn, Assistant Public Works Director Jim Beavers, City Engineer FROM: Ed Connell, City Land Agent 60�11 RE: University of Arkansas 10 N. Garland Ave. Undeveloped Road ROW Vacation Via the attached letter,the University of Arkansas is requesting the vacation of part of a street area where the university is owner of lands on both sides. This land is located East of and Northeast of 10 North Garland Ave. and consists of a 40 foot wide right of way which has never been developed in the 74 years since it was prescribed by plat of J. H. McIlroy's University Addition and Oak Park Place Addition. The land being requested for vacation at this time amounts to 0.409 acres. There is another 1.00 acre of the same undeveloped road area which may be vacated at a future date. It is the intent of the University to utilize a small portion of the vacated area for extending a parking lot behind the building at 10 N. Garland Ave(Lots 400-402 of the Oak Park Place S/D). These platted,but undeveloped, streets have never entered into the City's plan for the extension of Center Street over the past 74 years. Much of the area behind Lot 24 of the McIlroy University S/D has been used by the University for landscaping for years,while the area adjoining Lots 400-402 has been used by the residences of the building for parking purposes. Once vacated,the University shall assume the responsibility of maintaining these areas. As noted in the attached internal memorandum, dated March 20, 2001,the City would like to receive financial credit from the U of A for the lands being vacated,to be used by the City as a warrant in future negotiations on land exchange between the parties. Currently, the City is utilizing a major portion of a 27.7 acre tract of land, owned by the U of A farm and located East of Lewis Ave. and North of Mt. Comfort Road, for soccer fields. This tract of land also includes approximately 4.5 acres South of Mt. Comfort Rd. and North of Hefley Street. This tract of land (27.7 acres)was recently appraised by Belote &Associates at $675,400. The Ids,used by the City Parks D soccer fieivision, are used under the terms of a lease agreement with the University and includes their use of a 10 acre tract of City property on Razorback Rd., South of 6° Street, was appraised at $325,000 in yr. 2000 and the University along with other city services. The City property would like to obtain title to such parcel.. An estimate of the value of the land to be vacated is approximately$1.50/ft2 or$65,000/acre. With the area of vacation being 0.409 acre, a value of$26,700.00 should be credited to the City in the next land transaction between the parties. The above figure is but a small portion of the overall difference but it all ma ann ttg Commission May 29, 2001 VA01-5 UofA I R University of Arkansas 10 N. Garland Ave. ROW Vacation noted that the University is contemplating a request to annex the University farm properties into the city, an action, if approved , could go a long way toward reducing the differences in the value of the two pieces of property. All of the above topics are in the early stages of discussion. It is in the interest of both the City and the University to work in a cooperative effort so that the goals of each entity can be achieved. The vacation of the undeveloped road right of way is but a small portion of that cooperation. All utility companies and City Divisions were advised, on March 21, 2001, as to the intention to vacate the subject road right of way. As of this date, only the attached responses have been received. Based on telephone conversations with these utilities, no one seems to have a problem with this vacation. Please entertain a motion to approve this vacation, along with a recommendation to the City Council. Your consideration is appreciated,both by the U of A and the City. Planning Commission May 29, 2001 VA01-5 UofA Page 2.9 Planning Commission May 29, 2001 VA01-5 UofA Page 2.10 LSD 01-12.00 Page I PC Meeting of 29 May 01 FAYETTEVILLE THE CITY OF FAYETTEVILLE,ARKANSAS Lewis Soccer Field Parking,LSD 113 W. Mountain St. Fayetteville,AR 72701 TO: Fayetteville Planning Commission Members THRU: Tim Conklin, City Planner FROM: Sara Edwards,Ron Petrie P.E. DATE: May 24,2001 Project: LSD 01-12.00: Large Scale Development(City of Fayetteville,Lewis Street Soccer Fields, pp 406)was submitted by the Parks& Recreation Division on behalf of the City of Fayetteville for property owned by the University of Arkansas located at 1515 North Lewis Avenue. The property is zoned P-1,Institutional and contains approximately 27 acres. The request is to develop 7.73 acres with parking for soccer fields. Findings: Currently there are four existing soccer fields and 134 parking spaces at this complex. The applicant is requesting to add two additional soccer fields and 263 parking spaces. There are no.large trees on the site. There is a neighborhood zoned R-1 located to the east of this property. Existing vegetation as well as the proposed berm along the cast side of this parking lot will serve as a buffer to this neighborhood. The Parks and Recreation Division has provided a letter explaining the need for additional spaces. Based on this letter outlining the number of occupants at this facility, staff is in support of the addition of the 263 parking spaces for a total of 397 parking spaces based on the ratio of 1 space for every four occupants. The Parks and Recreation Division held an additional public neighborhood meeting on May 22 to receive additional public input from the neighborhood. Recommendation: Approval subject to the conditions listed below. Conditions of Approval: 1. Planning Commission determination of the requested variance of interior landscaping requirements. The applicant is requesting not to provide landscaped islands for the parking spaces around the edges of this lot. The requirement is for 1 landscaped island for every 12 parking spaces. The proposal is to add additional trees around the perimeter.See letter from Kim Hesse, Landscape Administrator. 2. Planning Commission determination of the requested variance allowing for a greater driveway width than that allowed by code. The applicant is requesting a driveway width of 27 feet. The maximum allowed is 24 feet. Staff is in support of the requested variance. 3. There shall be no disturbance of existing tree lines along the east and north sides of the Planning Commission May 29, 2001 LSD01-12 Lewis Street Soccer Fields Page 3.1 a LSD 01-12.00 Page 2 property. 4. The City Parks and Recreation Division shall plant additional junipers along the northern property line to provide a vegetative screen adjacent to the residential homes. 5. Plat Review and Subdivision comments (to include written staff comments provided to the applicant or his representative, and all comments from utility representatives-AR Western Gas, SWBT, Ozarks, SWEPCO, Cox Communications) 6. Staff approval of final detailed plans, specifications and calculations (where applicable) for grading, drainage, water, sewer, fire protection, streets (public and private), sidewalks, parking lot(s) and tree preservation. The information submitted for the plat review process was reviewed for general concept only. All public improvements are subject to additional review and approval. All improvements shall comply with City's current requirements. 7. Sidewalk construction in accordance with current standards to include a minimum ten foot greenspace with a minimum six foot sidewalk. 8. Large Scale Development approval to be valid for one calendar year. If construction occurs in phasing, there will be a five year expiration for total completion. Background: The proposed Large Scale Development was reviewed at the April 18, 2001 Technical Plat review and the May 3, 2001 Subdivision Committee meeting. Discussion at the Subdivision Committee meeting included screening, schedule of play, and the variance request from the parking lot islands. The Subdivision Committee forwarded the Large Scale Development to the full Planning Commission subject to all staff comments. INFRASTRUCTURE: a) Water. Not Applicable. b) Sanitary sewer. Not Applicable. C) Streets. Not Applicable. d) Grading and Drainage. The grading and drainage will be designed per the applicable grading and drainage standards by the City Engineering Division. Planning Commission May 29, 2001 LSDOI-12 Lewis Street Soccer Fields Page 3.2a LSD 01-12.00 Page 3 PLANNING COMMISSION ACTION: -yes-Required Approved Denied Date: Comments: CITY COUNCIL ACTION: Required Approved Denied Date: The "CONDITIONS OF APPROVAL", beginning on page one of this report, are accepted in total without exception by the entity requesting approval of this development item. by title date Planning Commission May 29, 2001 LSD 01-12 Lewis Street Soccer Fields Page 3.3 THE CITY OF FAYETTEVILLE.ARKANSAS . t-no 2 4 2001 PLAWNIFNIG _r7-!11F'. DEPARTMENTAL CORRESPONDENCE TO: Tim Conklin, City Planner rp FROM: Connie Edmonston,Parks &R�r a ion Superintendent DATE: April 23, 2001 RE: Lewis Soccer Complex Parking Lot Project The Parks and Recreation Division requests two variances for the Lewis Soccer Complex Parking Lot project. The first variance is to construct the driveway from Mt. Comfort Street into the parking lot at 27 feet instead of the 24 feet required in order to provide a safer turning radius for the vehicles. The second request is for a variance of the interior landscaping of the parking lot to allow for tree and landscaping behind the curb in the green area. This will allow for more parking spaces that are needed to serve the soccer program. There will be 15 trees planted in the islands within the parking lot. Parks and Recreation staff will plant more trees than required by ordinance around the perimeter of the parking lot. These trees will provide a natural buffer between the parking lot, soccer complex and the street. We estimate a need for 264 parking-spaces to accommodate the increasing growth in our soccer program. Currently,there are 134 parking spaces at the Lewis Street Soccer Complex.During the 2000-2001 soccer season, approximately 1,700 participants comprised on 100 teams utilized this parking facility and a few smaller lots which are located in the area. The lack of parking at the soccer facilities has created an undesirable experience and unsafe conditions for the patrons. Soccer parents are being forced to park on the grass and in non-designated parking areas.The new parking lot combined with the existing lot will provide an additional 264 parking spaces creating a grand total of 398 parking spaces at the Lewis Soccer Complex. In addition, a bike rack will be provided to accommodate at least 7 spots for bikes. It is estimated for 2001-2002 with the addition of new field space,Parks and Recreation will be able to have a maximum of 316 soccer participants utilizing the Lewis Soccer Complex at any given time. Sixteen additional individuals will work at the facility as concessionaires and officials. It is estimated each player brings at most an average of 4 spectators. 316 participants + 1264 spectators+ 16 staff= 1,596/4= 399 parking spaces {ordinance state 1:4 parking spaces per occupants) During the 2001-2002 season,Parks and Recreation Division will continue to schedule with an approximate thirty-minute time gap between games. This time gap has helped to relieve parking congestion at all of the soccer facilities. Planning Commission May 29,2001 LSD 01-12 Lewis Street Soccer Fields Page 3.4 FAYETTEVILLE THE CITY OF FAYETTEVILLE,ARKANSAS TO: Planning Commissioners COPY: Sara Edwards, Jim Beavers, Kim Rogers FROM: Kim J. Hesse, Landscape Administrator DATE: May 2, 2001 SUBJECT: Lewis Soccer Field Parking Variance request - Interior Landscaping I support the variance request to relocate some of the interior trees required by the ordinance to be placed adjacent to the parking lot in the location indicated on the plans The landscape requirements that were written for the parking lot ordinance were written in such a way as to provide mitigation to the heat island affect paved areas have within the city. Per the requirements of the ordinance as it relates to this type of parking lot design, one tree is to be placed within an island every twelve spaces within a row of parking. Trees that are specified to be planted in landscape islands are medium sized species with a canopy spread of 30'to 50' in diameter. Larger tree species planted in these sized islands do not have the room to mature and are therefore not recommended in island locations. In variance requests such as this l evaluate the mitigating affects of placing large tree species, with a canopy of 50' to 80' diameter, directly adjacent to a row of paved spaces at a ratio of one tree per eight spaces. At this ratio and with larger tree species, shade would be covering more of the paved area than with the ordinance as it is written. With this variance,eight large species shade trees will be planted versus five medium species shade trees. I have included a rough sketch to graphically support this statement. I feel that with this variance we are actually getting a better product. I support these types of variances for perimeter parking rows only and not for double loaded parking rows or rows in the center of a parking lot. Planning Commission May 29, 2001 LSD 01-12 Lewis Street Soccer Fields Page 3.5 I� F i! I I ' w I' I, 1 N h fi $ Q i G 1` -( - T3 C.,z i i y � f _ E) � Planning Commission E) May 29, 2001 LSD 01-12 Lewis Street Soccer Fields Page 3.6 RECEIVED May 9,2001 MAY 1 6 2001 Douglas D. Meredith 1505 Deane Street PLANNING DIV. Fayetteville,AR 72703 (501)443-2675 douglasm@uark.edu Parks and Recreation Advisory Board City of Fayetteville Administration Building Fayetteville,AR 72701 To Whom It May Concern: I am writing to address noise issues related to the proposed development of the Lewis Street soccer complex. I own the property at 1505 Deane Street, abutting the northeast comer of the proposed development area. I understand that the existing soccer fields provide a valuable community center and I am not against further development in principle. However, I feel very strongly that significant actions must be taken to control increased noise from these fields. Activity on the current fields already causes a lot of noise and further development of this complex will only make matters worse. I am requesting that two contingent conditions be added to the development plan. 1. As part of the initial development of the Lewis complex, a line of juniper trees was planted along the north perimeter to muffle noise reaching neighbors along that side. I want this line of junipers extended to the northeast comer. Further,I would like Parks and Recreation to evaluate the feasibility of constructing a berm, similar to the one planned for part of the east perimeter, along the north perimeter. 2. Currently,there is no city ordinance regarding how early in the morning these fields can be used. It is common for people to begin playing on these fields,with the associated yelling and cheering, as early as 7:00am.on Sundays. I want a city ordinance limiting use of these fields to no earlier than 9:00am on Sundays. Again, I understand the importance of community centers like these soccer fields and I support their development as long as sufficient consideration is given to adjacent property owners. Thank you for your attention and consideration in these requests. Sincerely, , " a sef�- Douglas D. Meredith Cc: Planning Commission Mayor's Office Planning Commission May 29, 2001 LSD 01-12 Lewis Street Soccer Fields Page 3.7 M C) r- CIA 8 May 2001 r` Fayetteville Planning Commission City of Fayetteville 113 West Mountain Y Fayetteville, AR 72703 Cd Dear Planning Commissioners: w As a former administrator of the City Planning Department and as a neighbor to the Lewis Street Soccer Complex, I've very grateful that you and Mayor Coody have returned to the previous practice of holding city projects by the same standards to which private development projects are accountable. A To begin, it is my understanding that the man who left this property to the University of Arkansas did so with a clause in his will precluding its future development. I don't know if the City has looked into this matter and considered what constitutes development. I think some legal research would be advisable. Some years back, the neighborhood got wind that the Hanna administration was B moving forward with the Soccer Complex and did not intend to involve the neighborhood in the process. We were rather upset. We managed to finagle an informal meeting in which o we were overrun by soccer enthusiasts. For one thing, we were not pleased that the City intended to relax by half the one hundred foot or yard setback requirement, but had very little say in the matter. The City did promise to abide by the landscape screening p requirement. Instead of screening the entire perimeter of the project, however, the City did a spotty job. As a neighbor to the soccer complex, most of the problems I encounter are caused by poor design and the relaxation of the setback requirements. This sends balls and children trespassing over my fence and into my yard and at risk of physical injury from my W dog. The use of the soccer complex is very intensive with extremely high noise volumes at times. Of greatest concern to me is that lights may some day be installed, extending 00 significantly the hours of play and the amount of noise and disruption created for the w adjacent R-1 neighborhood. v Thank you for considering my concerns. v 0 Sincerely, _ w RabeccS Bryant N N 7 Rebecca A. B r y a i Planning Commission May 29, 2001 ,LSD 01-12 Lewis Street Soccer Fields Page 3.8 MAY-24-01 08 :34 AM CITY OF FAYETTEVILLE 501 521 7714 P.01 facsimile TRANSMITTAL TO: cv)A c)arcc--- - ----_._.,.,.._------ raa rt: 5h 11L; ... 3Q2 re; Pages; J^ including cover shoot. / Coninients: f 4. - y r Fayetteville Parks and Recreation FAYETTEV IA 113 Wes: Muunwin Fayeneville. AR 722701 mainline (501 �4d4-YI71 fas (501 521.7714 Planning Commission May 29, 2001 LSD 01-12 Lewis Street Soccer Fields Page 3.9 MAY-24-01 06 :35 AM CITY OF FAYETTEVILLE 501 521 7714 P. 02 PARKS AND RECREATION DIVISION PUBLIC MEETING LEWIS SOCCER COMPLEX MAY 22,2001 The Fayettevillcl3ark-s and Recreation Division hosted a pub]ic inecting on Tuesday,May 2Z 2001 a15:30 p.m.at Lewis SoccerComplex located at 15 15 N.Lewis Avenue in Fayetteville,Arkansas.The meeting was held to solicit input on the development of an additional parking lot and expansion ofplayim;fields. Parks and Recreation Advisory Board members present included Bob Shoulders,Kyte Cook,M keHill, and Gail Eads.Sta ff present were Connic Ednlonston,Eric Schuldt,Tcrry Gulley,Tracic Evans,and City EnginecrJim heavers. Plans for a 256-space Lurking lot was presented which included the required amount of acccssiblo spaces [Ref.Chapter 172 of Unified Development Ordinance)and bicycle parking racks[Ref.Ord,No. 42931.A sidewalk parallel to Mi.Com foil Road will be constructed along the property tine.Mr.Beavers encouraged residents to lobby with Chuck Rutherford, City Sidewalk Coordinator, to continue the sidewalk eastward.Ms. Edmonston discussed landscapingplans and methods to shelter the packing lot from residential areas[i.e.constriction ofa berm].When asked about existingparking,Mr.Beavers stated there appeared to be 134 current parking spaces.Additionally,a regulation-size and a smallersoccer field are also proposed.The Fayetteville Parks and Recreation Division soccer program has experienced an explosion ofgrowlh and accommodations rout be addressed.Thisproject will be presented to the Planning Commission on May 29, 2001. Construction is expected to begin during the month of July. Mr.Guticyexplained plans for planting more boundary trees.Ms.Joycellichards,A neighborhood-esident, expressed concerts about the amount of lilterbeing left behind.She suggested soccer coaches instructing their players to pick up trash before leaving the playing area. The meeting adjourned at 5:47 p.m. May 22, 2001 /Pago 1 Planning Commission May 29, 2001 LSD 01-12 Lewis Street Soccer Fields Page 3.10 MAY-24-01 08 :35 AM CITY OF FAYETTEVILLE ,! ---- 501 521 7714 P. 03 VU. AYLMAAY 22 _2001 LEWIS SOCCER PURL MEETING NAME (Please Print) GROUP REPRESENTING -x C-�q v&-S � ov— 1 ire Planning Commission May 29, 2001 LSD 01-12 Lewis Street Soccer Fields Page 3.11 MAY-24-01 06 :35 AM CITY OF FAYETTEVILLE — 501 521 7714 P- 04 IB,xlt 2002-2001,('I I' •n.:cnuhrn propuscd development. Queslion5 raised from an on-site visit [Ref. May 7, 2001 PRAB Meelinq Minutes[ included ownership of the property north of Ilan)sfring C•rcck. Mr. Ilun)bard slated that county assessor reeordx indicate two individuak owl) sc'lMrale parcels and neither have been contacted regarding sale of the land. Another question raised by the board was accessibility from the lop portion of thv property[along the bluffJ. Mr. I lumhard said an old road existed. Ms. Ednnonston said r he would also like to sec access from Sunehiuc Road at some point. Mr. Schuldl said staff favored aro iding access to the frail through the existing rood bed and 3190 exploring possibilities of gaining,hod adjacent to the Iloodway to case construction regulations. I lowever, a trail could be built in a floodway as long as [lie base flood elevation is not raised. But il•a bridge is required a) cross One creek then sningcnt guidelines must be followed. Mr, Schuldl staled the entire corridor cast to luterslate 540 is Invited in the Iluodway, so eventually those issues would have to be addressed. Mr. Ackem)ctn said thn propoly would complvn')ont effort, thus far to provide a I'uture cast to west trail fur the northwest quadrant of the city. Thu exact acreage of park land that would he dedicated is undetermined title to the fact Ih;d approximately 14'/r acres have not been rezoned or annexed. When asked about the iim.lablc fur development of the new addition, Mi. Ibunhard estimated it 2.21; year build, The developm:m would be iucrenumied in three or four phases according to Lynn Williamson, MOTION: Mr. 11{11 moved to recommend accepting land dedication for the property north of the Cross Creel: Development pending annexallmt and rezoning by the developer. [n the case the properly is not annexed or purchased by the developer, the Parks and Recreation Advisory Board recommends money In lieu. The parks staff and developer trill be required to work tu;ether on determining the exact location and total acreage of rhe park properly Including the avessibiiity to the park land. Mr. Ackerman seconded the motion. Upon roll call, the motion was approved unanimously 7-0.0. 11. Douglas Meredllln Request Mr. Douglus Meredith, a Deane Street resident, prepared a letter In the I'arks and Rucrcatioi Advisory Board regoesting extending a line ofjuniper trues along the north perinncic(ofthe Lewis Socce•Complex to stifle noise fron)the playing fields,and asked that the feasibility of constructing a boot be evaluated Additionally, Mr. Meredith mpusled on ordinance'revision restricting ticld usage on Sundny! no earlier than 9:00 a.m. §97.015 Operating flours.F..rc•eptfl ionivia t and un/ocseen e'rrmtgcnrie.t, city parks shall Lr open to the public evvey drrr ofthe year from din•liglu 1101011 1:00 p.m. Any section or puri of any part corn:hr d,x tared closed to the public by dre•clay nr its duly nuthurLrrl rcpre.cerunrirc at ala•time and fir any interval of time. (Code 1905, §§ 17A-32; Ord. No. 1594,4 1-68) May 16.2001 t Page 2 Planning Commission May 29, 2001 LSD 01-12 Lewis Street Soccer Fields Page 3.12