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HomeMy WebLinkAbout2013-10-07 - Agendas - FinalParks & Recreation Staff Connie Edmonston, Director Byron Humphry, Maintenance Superintendent Alison Jumper, Park Planning Superintendent Alan Spann, Recreation Superintendent Melanie Thomas, Senior Secretary aye?ttvt1e Parks & Recreation Advisory Board Steve Meldrum - Chair Terry Lawson Jonathan Leonard Phillip McKnight Richie Lamb Phillip Watson -Vice Chair John M. Paul David Proffitt Chuck Maxwell Parks and Recreation Advisory Board Meeting October 7, 2013 at 5:30 p.m. City Administration Building Room 111 113 West Mountain Street Fayetteville, AR AGENDA: 1. Approval of September 9, 2013 PRAB Meeting Minutes PRAB Motion: 2. Regional Park Information 3. Park Land Dedication: Development Name: Engineer: Owner: Location: Park Quadrant Units: Total Acres: Land Dedication Requirement: Money in Lieu Requirement Existing Parks: Developer's Request: Staff Recommendation: Estimated Annual Maintenance: Justification: PRAB Motion: Alison Jumper, Park Planning Superintendent University Brownstones Blew and Associates University Brownstones, LLC South of Nettleship Street, west of Razorback Road and east of Sang Avenue SW 50 multi -family Approx. 5.26 acres 0.70 acres $28,000 Hotz Park, Oak Ridge Trail, Hill Place Land, World Peace Wetland Prairie Money in lieu Money in lieu N/A The existing parks in the area will meet the recreational needs of this development. 4. Parks Maintenance as a portion of Total Operating Budget: October 7, 2013 PRAB Agenda 1 Total General Fund Budget: $1,872,648 Total Maintenance in General Fund: $871,972 47% Total Parks Development Budget: $1,927,000 Total Maintenance in Parks Development: $1,321,914 69% Total Parks Budget: Total Maintenance in Parks Budget: 5. Other Business: 6. Adjournment Upcoming City Council Items & Events: $3,799,648 $2,193,886 58% October 5 Art in the Park at Wilson Park 9 am to 12 noon. Also, Puppets in the Park 9 am to 6 pm October 12 Celebration of Trees giveaway begins at 7 am until the trees run out. Located at the Town Center Plaza. October 21 End of season Kickball Tournament begins October 26 Make a Difference Day October 29 Trail Trekker meeting at 6 pm in room 111 at City Hall October 31 Trick or Treat on the Square 3 to 5 pm Attachments: Agenda Items listed below: 1. September 9, 2013 PRAB Meeting Minutes 2. Regional Park Brochure 3. University Brownstones Project Information Reports: HMR Monthly Report October 7, 2013 PRAB Agenda a evfle Alt%A H'•M1' FAYETTEVILLE PARKS AND RECREATION ADVISORY BOARD Minutes for September 9, 2013 Opening: The regular meeting of the Parks and Recreation Advisory Board was called to order by Steve Meldrum at 5:30 p.m. in Room 326 at the City Administration Building at 113 West Mountain Street in Fayetteville, Arkansas. Present: Parks and Recreation Advisory Board members McKnight, Leonard, Meldrum, Lawson, Proffitt, Paul, Maxwell, and Watson were present. Lamb was absent Staff members Edmonston, Humphry, Spann, Jumper, Mihalevich and Thomas were in attendance. AGENDA: 1. Information on the A & P $3.5 Mill Bond for Regional Park Development: Kit Williams, City Attorney Williams will review the information about the bond as well as Act 312 which relates to the manner the City Employees and PRAB can participate. Please review Act 312 which is in the agenda attachments so you can clarify any questions you might have. Williams clarified restrictions for campaign activities by public servants. There are severe penalties if the restrictions are not followed. He said that City resources can not be used for campaigning. If someone is on the clock, they can't say they are for or against the issue. PRAB members can campaign on their own time, but no City funds can be used. City staff can not campaign for the bond issue, but they can create informational material stating only facts. The Parks and Recreation Advisory Board advises the City Council, so it's okay if they publicly support the issue as a board to the Council. Meldrum asked if Parks was going to create an informational sheet. 1 Edmonston said yes. Meldrum then asked what date the election was going to be held. Edmonston replied that it was November 12. Meldrum asked if someone would go over the Regional Park map to see what is proposed. Jumper discussed each section of the map. Edmonston said that five more baseball fields, with everything, including bleachers, were needed in addition to the already proposed baseball fields. The cost for the five fields is $3 million. Doug McKinney, a citizen, asked what the wording on the ballot would be, so people could vote accordingly. Edmonston said there will be three questions on the ballot, and the request is to vote yes for each question. Maxwell commented that initially, if the first question about the Town Center didn't pass, then questions two and three can't be approved. He said that has changed. They aren't linked anymore. 2. Approval of August 5, 2013 PRAB Meeting Minutes PRAB Motion: Proffitt motioned to accept the minutes as written, and McKnight seconded it. Motion passed 8-0-0 by voice vote. 3. Tabled from August 5th Meeting: Trail Naming for Clear Creek and Scull Creek Trails: Matt Mihalevich, Trails Coordinator Staff Recommendation: To approve the proposed names of trail. According to the City's Facility Naming Policy, the item is tabled until the next PRAB meeting in order to allow for public input. If approved by PRAB, the naming of the trails will be presented to City Council for final approval. PRAB Motion Tabled at August 5 Meeting: To table the naming of the trails until the September meeting to allow time for public input according to the Naming Parks and Trails Policy. Mihalevich said that this was tabled from the August PRAB meeting for 30 days to allow for public input for the names. He 2 went over the information about the trails and said that the proposed names are Scull Creek Trail and Clear Creek Trail. There was no discussion. PRAB Motion: Meldrum motioned to approve the names Scull Creek Trail and Clear Creek Trail, and Proffitt seconded it. Motion passed 8-0-0 by voice vote. 4. Eagle Scout Project Proposal, Lake Fayetteville Environmental Study Center: David Wolf In coordination with Park staff and Environmental Study Center staff, David Wolf will present a proposal to improve and realign a section of nature trail at Lake Fayetteville as part of his Eagle Scout Project. Staff Recommendation: To approve the proposed Eagle Scout project at Lake Fayetteville Environmental Study Center. Wolf said he was with Troop 115 at Sequoyah. His project is a section of the trail around Lake Fayetteville. He said he did a couple of field trips to the area to see where the problems were located. There is a part of the trail approximately one half mile in length that he will widen and border with landscape timbers. He said the widening will benefit many of the larger classes that use the trail. There is a 35 to 40 foot long section of trail around a tree that he will rebuild. He found a manmade trail that he will close off by disguising the trail. For his project, he will use shovels, drills, pulaskis, band saws, wheelbarrows, rebar, 8 foot wooden timbers, and 6 x 6 timbers. The Home Depot donated about $150 worth of landscape timbers. Wolf is also using leftover timbers from a previous Eagle Scout project. Proffitt said that this project will be a great addition. He wanted to know which section of the trail it would be. Wolf said it would be in the Springdale zone. Meldrum added it would be south and east of the Environmental Center. PRAB Motion: The motion and second to approve the Eagle Scout project at the Lake Fayetteville Environmental Study Center was passed the project 8-0-0 by voice vote. 3 5. Park Land Dedication: Alison Jumper, Park Planning Superintendent Development Name: Harvey's Hill Engineer: McClelland Consulting Engineers, Inc. Owner: Specialized Real Estate Group Location: South of Center Street, east of Duncan Avenue and west of Hill Avenue Park Quadrant SW Units: 175 multi -family Total Acres: Approx. 3.17 acres Land Dedication Requirement: 2.45 acres Money in Lieu Requirement $98,000, credit will be given for existing units Existing Parks: Oak Ridge Trail, Frisco Trail, Wilson Park, Walker Park Developer's Request: Money in lieu Staff Recommendation: Money in lieu Estimated Annual Maintenance: N/A Justification: The existing parks in the area will meet the recreational needs of this development. Jumper introduced Leslie Tabor, the representative for the Harvey Hill project. Jumper then went over the project information found in the agenda. She said the project is next door to the West Center project. McKnight asked if the existing units will remain on the property. Jumper said, no, they won't. McKnight then asked if Parks will receive funds for the existing apartment buildings. Jumper said that it depends on when they were built. Meldrum said he thought they were single family homes that were turned into apartments quite a while ago. McKnight asked how many units were being taken out. Jumper replied that the number needed to be confirmed. 4 Meldrum asked how the funding was in that quadrant, and if any big projects were there. Jumper replied that the Regional Park is in that quadrant. Watson wanted to know how many stories would be in the development. Tabor said there would be five. PRAB Motion: McKnight motioned to accept the $98,000 money in lieu, with credit for the existing units. Lawson seconded it. Motion passed 8-0-0 by voice vote. 6. 2014 Proposed Budget Presentation Meeting: Please bring your calendar to set a date for this meeting possibly during lunch time during the month of September. Meldrum asked if it was during the day. Edmonston said it will be whenever it works for everyone, late or early. It will be approximately 1'/2 hours long. It was decided that the meeting will be Thursday, September 26, from 11:30 am to 1 pm. 7. Other Business: Meldrum read the upcoming events. 8. Adjournment Meeting adjourned at 6:10 pm. Minutes recorded by Melanie Thomas 5 University Brownstones 0 1/2 MILE 1 MILE Legend Existing Pork Land 1 Community Pork service Area Neighborhood Pork service Area 1 Mlnl Park service Area PROXIMITY MAP University Erownstonee okrii Blew Associates, P.A. Civil Engineers Professional Land Surveyors 524 W. Sycamore Street Suite #4 Fayetteville, AR 72703 PH: 479-443-4506 * FAX: 479-582-1883 http://www.blewinc.com September 11, 2013 Ms. Alison Jumper Parks Review Advisory Board 1455 S. Happy Hollow Rd. Fayetteville, Arkansas 72701 RE: University Brownstones Subdivision Dear Ms. Jumper, University Brownstones, LLC proposes a 25 lot subdivision south of Nettleship Street between Cross Avenue and Lewis Avenue. The lots will each contain a Townhome style house with two units. On behalf of University Brownstones, LLC I am requesting to make payment in lieu of land dedication for this project. A Preliminary Plat for the project is attached. r' Brown (b/./ University I3 ones, LLC Date lm3 ucc$ alPLIPTh - 0 Site Plan Notes: Property Une Of It P oprty Une Offelte Property Une Right -Of -Way Une Setback Lina Easement Une Zoning Limits Street / Drive Centerline C rb Md Gutter (See Site Plan For Size) Thickened Edge Of Pavement Edge Of Gravel Walt RASit (See Detafi Sleet For Pavement Clldtleravement (See Detail Sheet Fr Pavrnent CWepldewalk (See Site Plan For Dimensions) General Fence Une (see Plan For Nye) Chain Link Fence Une Board Fence Line Parking Counter Stam Catch Basin(s) R t Mi g W 11 gen 11111 ITY PI All for Mere Infrmatlm Gate Valve Fire Hydrant Assembly Water Meter - Single o Water Meter - Double • Sanitary Sewer Manhole Utility Pde Light Pole • N r-te Survey For Existing Features Legend. • See Cover Sheet For Abbreviation Ust. Street Wit per WMpol 5\meaaa C Pined Nies Strbbp Tops WA from 01 le 01 2-0' Edge of Pommel GR / 9GNk Resp per ply / Hlp'wY Department Standards (yekAxr S More Striven) FL00D CFRIIFlCAl1ON' No portion of this property Is located within flood zone 'A' or'AC as detrmied by the National need Insurance Program Flood Insurance Rate Map for Washington County, Arkansas. (Finn Pond /05143CO220F Dated May 16, 2006) Site information: Pito 1'CR'T} LVORVf.VF[0 D, n. i,.,. ,..._ G., r ..._ DD, EMI 24 A .I IDI in_. L(]\L\(S RCG(I REI REthDD IR one nu I(IT INT( /E3,FEIN m nr.A>aT1 I JJdI,L A I A I IJ.v. F ,,. ver: , D_. Site General Notes: x Dimensions are measured from the Face of Curb, the Edge of Pavement, the Edge of Sidewalk the Face/Como of the Building(s) or the Center/End of Stripe. x All radii shall be 4 foot at Face of Curb unless othenese specified. x Layout of Site Pion le based on and limited to survey o Infrmation. x AMI Pavement Marking Mall be applied In accordance with the requirements outlined In the most current edition of the 'Manual on Uniform Traffic Control Devices (MUTCD). x All Signs, Traffic Control Devices, eta shall fallow the guidelines of the MUTCD. x The Contractor shall refer to the Architectural drawings for Building Floor plans and Dimension% Wall Sections, Door Openings, Building Utility Entrance Points, etc The Contractor shall immediately notify the Architect and Engineer In the event that the CIM Site Plans Building Layout does not match the Architectural drawings. x All handicap spaces shdl be striped / marked in accordance with the handicap ebiping detail. x AMI pavement Indicated Mall be standard duty bituminous pavement unless othrwlse noted on plan. The pavement Mall be constructed M accordance with the pavement section detail. x It Is the Cantracto?s responsibility to calculate construction staking coordinates according to the dimensions shown on these pians. The Contractor shall verify the accuracy of the coordinates shown on the plana and notify the Engineer of any irregularities before construction starts. x All romps shill have detectable truncated dome pends per A.D.A. and city standards and the detail Sheet EF GR R11-11( S1 IE I, ELT Know wha41BIO Cal before you dig. VICINITY MAP r= BI El\'& ASS( )CLATES, PA (1,. a E> GINEERM 1_iND5l RCD OR5 :24 V!-.. Af($CST,SL CTC4 FR LITE vII ILARICYySAS 3113 I /Fr l( G 4-4ui.-Si06 i1S.= t}...III RR\Goin tu.juir= toL!vvRnm N l.A D IR t.:I I-0Inn esa. ER 1,C11)- 1 / T/a/.S. i_a Eal•x e� t • University Brownstones Project Site • 0 300 600 N IFeet A 2001, FAYETTEVILLE REGIONAL PARK A place for recreation, restoration and healthy lifestyles PHASE 1 WITH BOND FUNDING A, N Conceptual Master Plan Fayetteville's Regional Park will provide invaluable space for people of all ages and abilities to enjoy and connect with nature through active and passive recreational opportunities. The park, once complete, will include: Picnic areas Soccer fields Pavilions Baseball fields Playgrounds Tennis courts Nature trails Softball fields Great lawn Water features Sand volleyball Amphitheatre Basketball Multi-purpose fields Dog park Disc golf The Regional Park is located west of 1-540 on Cato Springs Rd. The City of Fayetteville currently has $4.5M for development of the Soccer Complex and Great Lawn. The proposed $3.5M bond would help provide at least three of the proposed Baseball Fields along with a large pavilion and playground for the Great Lawn. The park will serve over 3,000 participants and their families from youth programs alone. The Fayetteville Regional Park will have something for everyone! The Special Bond Election will be held on November 12, 2013. Rendering of complete Regional Park All images are conceptual only. Fayetteville Parks and Recreation HMR Comparison 2009-2013 $300,000 r $250,000 s P. , g: m r � N o >` s N Ma' Re -.g :2-M gtt' IP ARfir: �n sag 8� S, �� r tw �', 17 ■2009 02010 $200,000 150000prj VN »� r r M2012 •2013 $100,000 $50,000 I I 1 1 1 ' 'lir, 1I ' I II' r J J (0 < z W W W W D re Q Q w Q a O O w u_ w z 0 Year to Date 2009 2010 Comparison $ 1,610,626 I $ 1,601,360 I $ 1,678,056 I $ 1,862,210 I $ 1,934,722 Total 2011 2012 2013 K:WTnandel SeMcesfllR Repodsy2013 HMR Reporl.tls12013 HMR Report YTD 2012-2013 3.9% YTD 2012-2013 $72,512