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HomeMy WebLinkAbout2012-06-29 - Agendas - FinalParks & Recreation Staff Connie Edmonston, Director Chase Gipson, Recreation Superintendent Byron Humphry, Maintenance Superintendent Alison Jumper, Park Planning Superintendent Carole Jones, Park Planner Melanie Thomas, Senior Secretary Parks & Recreation Advisory Board Steve Meldrum - Chair Phillip Watson— Vice Chair Teny Lawson Jonathan Leonard Phillip McKnight John M. Paul David Proffitt Bill Waite, Jr. Parks and Recreation Advisory Board Meeting June 29, 2012 at 12:00 p.m. Wilson Park Pavilion 675 N. Park Avenue Fayetteville, AR Please note: The meeting will be held at the Wilson Park pavilion located off of Prospect Street. AGENDA: 1. Approval of June 4, 2012 PRAB Meeting Minutes: PRAB Motion: 2. Botanical Garden Society of the Ozarks Report: Phillip Watson, PRAB 3. 2013 Arkansas Department of Parks and Tourism Outdoor Recreation Grant: Carole Jones, Park Planner Staff Recommendation: Staff has two recommendations as follows: 1. To apply for $50,000 from Arkansas Parks and Tourism Outdoor Recreation matching grant program for development and improvements at Mount Sequoyah Gardens. 2. Staff recommends approval of the conceptual plan of Mount Sequoyah Gardens for the 2013 grant project. PRAB Motion: 4. Park Land Dedication: Development Name: Engineer/Surveyor: Owner: Location: Park Quadrant: Units: Total Acres: Land Dedication Requirement: Money in Lieu Requirement: Alison Jumper, Park Planning Superintendent Skillern Road Tract Split Alan Reid Billy Hartsfield 3845 Skillern Road NE 1 Single family tract 3.00 acres 0.024 acres $960 June 29, 2012 PRAB Agenda 1 Existing Parks: Developer's Request: Staff Recommendation: Developer's Comments: Justification: Annual Maintenance Cost: PRAB Motion: Braden Park; Rocky Branch Park Money in lieu Money in lieu Braden Park is located within'' /z -mile from the project site. The size of the required park land dedication is less than two acres. None 5. Wilson Park Tennis Court Proposal: Chase Gipson, Recreation Superintendent Our USTA representative has reached out to Fayetteville Parks and Recreation with a great opportunity. They currently have "two -court" grant renovation projects with funding available for $10,000 (non-matching). It is basically a no -strings attached grant and the project should be within 10% either way of the $10,000 grant money. Worst case scenario, the City may need to come up with $1,500 for the project. Although Wilson is a six court facility, we received special permission for the lower two courts to be considered a separate two court facility. The two lower courts are in need of resurfacing. The grant would convert the two courts into one full size court and four 36 ft courts for youth. This is a major part of the current USTA movement for U10 tennis on 36 foot courts that would open opportunities for youth tennis in Fayetteville. These smaller courts have also proved to be popular with seniors as well. Our summer survey from two years ago shows the six courts are rarely, if ever, all in use at the same time. Staff is recommending for the City to apply for the USTA grant. Please view the attached link to view the tennis court project: http://www.southerntennis.com/uploads/TwoCourtProjectsl.ppt PRAB Motion: 6. Other Business: 7. Adjournment Upcoming City Council Items & Events: Jun 28 Jul 3 Jul 6 Jul 5 Tim Brantley will play at Gulley Park at 7:00 PM (1850 E. Township Street). Approval of Bid #12-53 between the City of Fayetteville and Mid- America Pool Renovation, Inc. in an amount of $256,490 for the Construction of Wilson Park Pool Renovations is on the City Council agenda. The Adventures of Tintin will be the Dive -In Movie at Wilson Park located at 675 Park Avenue. Movies are FREE and start at dark. Doors open at 7:30 PM. Fayetteville First Thursday event on the Downtown Square June 29, 2012 PRAB Agenda 2 Jul 9 Adult Co-ed Kickball Summer League play begins. Jul 12 Joe Giles will play at Gulley Park at 7:00 PM. Jul 20 Up will be the Dive -In Movie at Wilson Park. Jul 26 Matt the Electrician will play at Gulley Park at 7:00 PM. Aug 7 Parks staff is requesting approval to apply for the 2013 Arkansas Outdoor Recreation Grant at the City Council meeting at 6:00 PM at City Hall Room 219. Sep 10 Adult Co-ed Kickball Fall League play begins. Attachments: Agenda Items listed below: 1. June 4, 2012 PRAB Meeting Minutes 4. Skillern Road Park Land Dedication Reports: HMR Monthly Report (to be distributed at the PRAB meeting) June 29, 2012 PRAB Agenda 3 a e �evfle �Itn�H'•M1' FAYETTEVILLE PARKS AND RECREATION ADVISORY BOARD Minutes for June 4, 2012 Opening: The regular meeting of the Parks and Recreation Advisory Board was called to order by Steve Meldrum at 5:43 p.m. Walker Park Baseball Fields, located at 10 West 15th Street in Fayetteville, Arkansas. Present: Parks and Recreation Advisory Board members Meldrum, Waite, Watson, Proffitt, McKnight, and Paul were present. Hodges was absent. Staff members Edmonston, Gipson, Jumper, and Thomas were in attendance. AGENDA: 1. FY Baseball Presentation: John Long Long talked about the renovation of the baseball fields at Walker Park. The dugouts have been revamped. They have been opened up and made taller. New canopies have been installed on field three, four, and five, and a partial on field six. Fields four, five, six, and eight were resodded. The next phase of the renovation is the concession stand. It has been there since the 1960's. It may be gutted and redone, with a second floor added for a meeting room. He said he hoped the bathrooms will also be renovated. In 2012, there were 82 teams. The traveling teams that have been formed in our area have been a challenge to keeping the Fayetteville Youth Baseball numbers up. Meldrum asked if there has been a loss in soccer numbers. Gipson said that there is an ebb and flow. People leave and then come back. Long said since the Regional Park is coming, things will have to be figured out. McKnight asked if field lines and lights would have to be moved at some point. 1 Long said other things would also have to be moved. Edmonston commented that if lines are moved, the safety issue between the fields has to be kept in mind. Long asked if there were any questions. Edmonston said she has heard nothing but good from people about the fields. Long replied that visiting teams are always complementing the condition of the fields. Long then took PRAB on a tour of the concession stand. He said that the building was old, and there were some issues with the breakers. Edmonston asked if a structural analysis would be done before adding another floor to the building. Long said he wasn't in charge of that, but he hoped so. Waite asked what their list of priorities was. Long said the concession stand was the first priority. Some others would be to increase the size of the fields, and put in some bull pens. Edmonston said the Salvation Army people are always a challenge. She said they love living in the park. Waite asked if the fields would be moved to the Regional Park. Long said he wasn't sure, but he thought some of the fields would stay at Walker Park. Meldrum said that the fields look good. McKnight commented that PRAB needs to look at how to raise funds for Regional Park. Maybe sponsor signs could be sold for the fields for tournaments. Meldrum said that would be doable for someone that could work on fundraising full time. A volunteer board doesn't have the time to do a good job. 2 McKnight said probably Regional Park is three to four years out. He suggested that the soliciting should begin now. Meldrum said Regional Park has been a long time coming. Edmonston said no funds have been requested yet. Meldrum said that other cities have asked for funding for projects. McKnight wondered if a committee is needed now. Edmonston suggested that it be held off until 2012 is over. 2. Approval of May 7, 2012 PRAB Meeting Minutes: PRAB Motion: McKnight motioned to approve the minutes as written, and Waite seconded it. Motion passed 6-0-0 by voice vote. 3. Botanical Garden Society of the Ozarks Report: Phillip Watson, PRAB Watson said that the gardens were doing well. There was $44,000 taken in at the greening. The gardens are opening earlier now. One issue is the Farmer's Market. A committee has been developed to help make decisions for the Botanical Garden, as well as the Farmer's Market. 4. 2013-2017 Capital Improvement Plan Presentation - Connie Edmonston, Parks and Recreation Director Edmonston turned it over to Jumper. Jumper said the CIP requests would go to the City Council tomorrow night. The CIP requests for Parks are: Community Park Improvements; Parks and Recreation Office Renovation; Regional Park Development; Forestry, Safety and ADA; Native Grasses Program; Lights of the Ozarks; Tree Escrow; and Fayetteville Senior Center Parking Lot and Drainage. If the CIP's are approved, several of the projects can be done. In 2012, the canopy structure in the shop yard will be renovated. In 2013, the Wilson Park pool building will be remodeled. The construction of the Regional Park will begin in 2014. The projects for Forestry, Safety and ADA are ongoing for each year. The native grasses project is ongoing every year. The Lights of the Ozarks is an annual project. For the Tree Escrow, trees are planted as funding is available. The Fayetteville Senior Center Parking Lot and Drainage projects are scheduled to be completed in 2014. McKnight asked if the 2012 budget was approved, and the next budget to be approved was 2013. 3 Edmonston said yes. Paul asked when PRAB will find out if the funding went through. Edmonston said the budget is being worked on. It will be presented to PRAB in September. Meldrum said that if HMR goes down, the funded $700,000 could go down. Jumper said that some of the funds that Parks will be receiving aren't included in the presented numbers. Waite asked if the requested money for the Regional Park included the infrastructure. Edmonston said yes. Watson asked if there was any way to recoup that money. McKnight wondered if tax credits would be available. Meldrum said that bonds or sales tax would probably be used. Jumper commented that showers and a better conference room would be planned for the office renovation. Jumper then talked about the Forestry, Safety, and ADA project. She said it included ADA improvements in the parks, the tree giveaway, and tree replacement. She said the trees were purchased from nurseries. There is a good one that has been used for several years. The native grasses project includes the prairie habitat. For the Lights of the Ozarks, funds are requested from the A & P. All the lights are LED. She said that the Senior Center needs to expand their parking lot, as well as improve their drainage. McKnight asked if poor construction is causing the drainage problem. Jumper said she is not sure. PRAB Motion: McKnight motioned to accept the project plans, and Paul seconded it. Motion passed 6-0-0 by voice vote. 4. Other Business: Meldrum read the upcoming events. 4 5. Adjournment Meeting adjourned at 7:00 p.m. 5 June 21, 2012 Fayetteville Parks Board Reference: Lot split Skillern Road To Whom it may concern: As owner of this lot we are willing to do the $960.00 Park Fee in lieu. Your kind consideration and cooperation will be greatly appreciated. Yours truly Billy Hartsfield z V) <0 Branch BRIDGEWATER o c Proposed 0 Development Site Water Tank Y PROPERTY .IEC 0111 PiRocky SAGELY D L SKILLERN Park RO O 0 §=r__ s? L0" FF 0 F P,F m e -O 4 t 0 r, F,N.y 5J 2 1 9 b0 �, ,oF$ !ley %li Tra ofpP OR 0 AD 0 0 ®O 0 110 � 0 a RUSTIC LN 0w0 o 5 17 o CARSONDR CMS 1 ■ )'ASHLEYLANE Ig 9Lu O z o g o 0 a 3 00 E a M�SS�oN SANDI DR GED ROpO (348) PROXIMITY MAP i Ilr Skillern Road Tract Split Skillern Road Tract Split Legend ," iransagif _ �_. I♦ Existing Park Land Community Park Service r"i "'���, ; eArea Areo • _Neighborhood Park Service Area ±i it--.. Mini Park Service Area 0 1/4 MILE 1/2 MILE 1 �4 a 001-15611-009 KINION, JERRY & KATHY 3826 E SKILLERN RD FAYETTEVILLE, AR 72703 8„ R/W MSP R/W EA EA \ OHP OHP OHP 0HP 001-15611-006 BEACH, WAYNE & KATHY 3774 WHIPPOORWILL CT FAYETTEVILLE, AR 72701 E. SKILLERN ROAD ° (ASPHALT) PRINCIPAL ARTERIAL -\ OHP OHP AG/SF RES 1 OHP OHP 0HP 0HP OHP OHP 001-15677-001 BEACH, WAYNE & KATHY 3774 WHIPPOORWILL CT FAYETTEVILLE, AR 72701 OHP OHP NE COR. NE1/4, SE1/4 SECTION 31 T -17-N, R -29-W } 11.4' EA N89°31'11" 30.0' 8.63 765-29096-000 BOWERS, NATHAN & SHANNON 2790 SIGNET PL FAYETTEVILLE, AR 72703 RSF-4 CRESTMONT ESTATES 765-29095-000 MAHER, JODY; KROONE, JANDY 2772 N SIGNET PL FAYETTEVILLE, AR 72703 765-29094-000 CORBIN, SEAN 2754 N SIGNET PL FAYETTEVILLE, AR 72701 RSF-4 765-29093-000 BRICKER, BEN 2738 N SIGNET PL FAYETTEVILLE, AR 72703 x X SS o 0.8 03 x S X X PHALT DRIVE 60.0' EXISTING 60' WIDE TRACT B 1.59± ACRES RSF-2 4.3 30.0' 30' B.S.B. , 16.5 N OD 2.3 0 4.8' 1 1 .0' X 60 26.9' 23.5' N 0 25.0' CONCRETE 2 -STORY FRAME HOUSE #3845 78.3' 25.0' U ASPHALT DRIVE N89°31'29"E 1 5.0' 15' B.S.B. 330.81' X L 765-21241-300 HARTSFIELD, BILLY & MARILYN 3845 SKILLERN RD FAYETTEVILLE, AR 72703 a X P.O.B. '8'+ 8.5' 1 2.54' -11 x X 3.6, CONCRETE APRON PUMP EQUIPMENT 49.0 MOTHER-IN-LAW -A HOUSE 54.7' 330.81' 000 1 5. X s.0' X .0'- O 1.0'- 18" .0'' 18" CMP'S N00E42'32"W t I I Li Ln 00 -3.3' < < w w w )- o H- § o � w 0 GO V7 w U7 w U X < W a 60.0' 30.0' OT \ 1 S89°31'11 "W r POND 01 0 CO 15.0' 7.5' 7.5' AG/SF RES 1 S89°31 29"W 15.0' PARENT TRACT 3.00± ACRES RSF-2 TRACT A 1.41 ± ACRES 15' B.S.B. 5' B.S.B. 7.5' U.E. 001-15611-004 BOTTJE, WALTER & MARGARET 3841 E SKILLERN RD FAYETTEVILLE, AR 72703 W 330.81 30.0' w 0 EA 0.9' - - R/W < O -N IV V 0 X X X 5.0'- x w GO CT O MSP R/W 001-15674-000 ROGERS, GLORIA B LIVING TRUST 2695 N OAKLAND ZION RD FAYETTEVILLE, AR 72703 AG/SF RES 1 PLAT NOTES: EXCEPT AS SPECIFICALLY STATED OR SHOWN ON THIS PLAT, THIS SURVEY DOES NOT PURPORT TO REFLECT ANY OF THE FOLLOWING WHICH MAY BE APPLICABLE TO THE SUBJECT REAL ESTATE: EASEMENTS, OTHER THAN POSSIBLE EASEMENTS WHICH WERE VISIBLE AT THE TIME OF MAKING OF THIS SURVEY; RESTRICTIVE COVENANTS; SUBDIVISION RESTRICTIONS OR OTHER LAND USE REGULATIONS; AND ANY OTHER FACTS WHICH AN ACCURATE TITLE SEARCH MAY DISCLOSE. THIS SURVEY IS VALID ONLY IF THE DRAWING INCLUDED THE SEAL AND SIGNATURE OF THE SURVEYOR. THIS SURVEY MEETS OR EXCEEDS THE CURRENT "ARKANSAS MINIMUM STANDARDS FOR PROPERTY BOUNDARY SURVEYS AND PLATS". DECLARATION IS MADE TO THE ORIGINAL PURCHASER OF THE SURVEY. IT IS NOT TRANSFERABLE TO ADDITIONAL INSTITUTIONS OR SUBSEQUENT OWNERS. SUBSURFACE AND ENVIRONMENTAL CONDITIONS WERE NOT EXAMINED OR CONSIDERED AS A PART OF THIS SURVEY. FLOOD DESIGNATION: THIS PROPERTY DOES NOT LIE IN ZONE 'ALAE' (SPECIAL FLOOD HAZARD AREAS INUNDATED BY 100 -YEAR FLOOD) AS DETERMINED FROM THE F.I.R.M. MAP OF WASHINGTON COUNTY, ARKANSAS, AND INCORPORATED AREAS, MAP NUMBER 0514300230 F, EFFECTIVE DATE MAY 16, 2008. PARENT TRACT - PARCEL #765-21241-300 A PART OF THE NORTHEAST QUARTER (NE1/4) OF THE SOUTHEAST QUARTER (881/4) OF SECTION THIRTY-ONE (31), TOWNSHIP SEVENTEEN (17) NORTH, RANGE TWENTY-NINE (29) WEST, WASHINGTON COUNTY, ARKANSAS, BONG MORE PARTICULARLY DESCRIBED AS FOLLOWS: BEGINNING AT THE NORTHEAST CORNER OF SAID 40 ACRE TRACT; THENCE SOO'42'32"E 395.04 FEET ALONG THE EAST LINE OF SAID 40 ACRE TRACT TO AN EXISTING IRON; THENCE S89'31'02"W 330.80 FEET TO A SET 1 /2" IRON REBAR; THENCE N00642'32"W 395.04 FEET TO A POINT ON THE NORTH LINE OF SAID 40 ACRE TRACT; THENCE N89°31'02"E 330.80 FEET TO THE POINT OF BEGINNING, CONTAINING 3.00 ACRES, MORE OR LESS. THE ABOVE DESCRIBED 3.00 ACRE TRACT BEING SUBJECT TO THE RIGHT -OE -WAY OF SKILLERN ROAD ALONG THE ENTIRE NORTH BOUNDARY, A SIXTY (60) FOOT WIDE ACCESS AND UTILITY EASEMENT ALONG THE ENTIRE WEST SIDE AND A SEVEN AND ONE -HALF (7.5) FOOT WIDE UTILITY EASEMENT ALONG THE ENTIRE SOUTH SIDE. POPOSED SPLIT - TRACT 'A' A PART OF THE NORTHEAST QUARTER (NE1/4) OF THE SOUTHEAST QUARTER (5E1/4) OF SECTION THIRTY-ONE (31), TOWNSHIP SEVENTEEN (17) NORTH, RANGE TWENTY-NINE (29) WEST, WASHINGTON COUNTY, ARKANSAS, BEING MORE PARTICULARLY DESCRIBED AS FOLLOWS: COMMENCING AT THE NORTHEAST CORNER OF SAID 40 ACRE TRACT; THENCE S00°42'32"E 209.50 FEET ALONG THE EAST LINE OF SAID 40 ACRE TRACT TO A SET 1/2" IRON REBAR FOR THE TRUE POINT OF BEGINNING; THENCE S00°42'32"E 185.54 FEET TO AN EXISTING IRON; THENCE 389°31'02"W 330.80 FEET TO A SET 1/2" IRON REBAR; THENCE N00°42'32"W 185.54 FEET TO A SET 1/2" IRON REBAR; THENCE N89'31'02"E 330.80 FEET TO THE POINT OF BEGINNING, CONTAINING 1.41 ACRES, MORE OR LESS. THE ABOVE DESCRIBED 1.41 ACRE TRACT BEING SUBJECT TO THE RIGHT -OE -WAY OF A SIXTY (60) FOOT WIDE ACCESS AND UTILITY EASEMENT ALONG THE ENTIRE WEST SIDE, A SEVEN AND ONE -HALF (7.5) FOOT WIDE UTILITY EASEMENT ALONG THE ENTIRE SOUTH SIDE AND ANY OTHER EASEMENTS AND/OR RIGHTS-OF-WAY WHETHER OR NOT OF RECORD.. REMAINDER - TRACT 'B' A PART OF THE NORTHEAST QUARTER (NE1/4) OF THE SOUTHEAST QUARTER (SE1/4) OF SECTION THIRTY-ONE (31), TOWNSHIP SEVENTEEN (17) NORTH, RANGE TWENTY-NINE (29) WEST, WASHINGTON COUNTY, ARKANSAS, BEING MORE PARTICULARLY DESCRIBED AS FOLLOWS: BEGINNING AT THE NORTHEAST CORNER OF SAID 40 ACRE TRACT; THENCE 300°42'32"E 209.50 FEET ALONG THE EAST LINE OF SAID 40 ACRE TRACT TO A SET 1/2" IRON REBAR; THENCE S89°31'02"W 330.80 FEET TO A SET 1/2" IRON REBAR; THENCE N00°42'32'W 209.50 FEET TO A POINT ON THE NORTH LINE OF SAID 40 ACRE TRACT; THENCE N89°31'02"E 330.80 FEET TO THE POINT OF BEGINNING, CONTAINING 1.59 ACRES, MORE OR LESS. THE ABOVE DESCRIBED 1.59 ACRE TRACT BEING SUBJECT TO THE RIGHT-OF-WAY OF SKILLERN ROAD ALONG THE ENTIRE NORTH BOUNDARY, A SIXTY (60) FOOT WIDE ACCESS AND UTILITY EASEMENT ALONG THE ENTIRE WEST SIDE AND ANY OTHER EASEMENTS AND/OR RIGHTS-OF-WAY WHETHER OR NOT OF RECORD. SURVEYOR CERTIFICATION I HEREBY CERTIFY, THAT THIS PLAT, REVISED ON MAY 6, 2003, REPRESENTS A SURVEY MADE BY ALAN REID AND ASSOCIATES AND THAT SAID SURVEY MEETS OR EXCEEDS THE ARKANSAS MINIMUM STANDARDS FOR PROPERTY BOUNDARY SURVEYS AND PLATS. G. ALAN REID PROFESSIONAL LAND SURVEYOR ARKANSAS REGISTRATION 1005 CITY OF FAYETTEVILLE CERTIFICATE OF OWNERSHIP & DEDICATION: WE, THE UNDERSIGNED OWNERS, REPRESENTING ONE HUNDRED PERCENT (100%) OWNERSHIP OF THE REAL ESTATE SHOWN AND DESCRIBED HEREIN, DO HEREBY DEDICATE FOR PUBLIC OWNERSHIP, ALL STREETS AND ALLEYS AS SHOWN ON THIS PLAT FOR PUBLIC BENEFIT AS PRESCRIBED BY LAW. THE OWNERS ALSO DEDICATE TO THE CITY OF FAYETTEVILLE AND TO THE PUBLIC UTILITY COMPANIES (INCLUDING ANY CABLE TELEVISION COMPANY HOLDING A FRANCHISE GRANTED BY THE CITY OF FAYETTEVILLE) THE EASEMENTS AS SHOWN ON THIS PLAT FOR THE PURPOSE OF INSTALLATION OF NEW FACILITIES AND THE REPAIR OF EXISTING FACILITIES. ALSO ESTABLISHED HEREBY IS THE RIGHT OF INGRESS AND EGRESS TO SAID EASEMENTS, THE RIGHT TO PROHIBIT THE ERECTION OF BUILDINGS, STRUCTURES, OR FENCES WITHIN SAID EASEMENTS, AND THE RIGHT TO REMOVE OR TRIM TREES WITHIN SAID EASEMENTS. DATE OWNER DATE OWNER N 0' 30' 60' 90' CITY PLAT SAGE 295 RSF-2 BUILDING SETBACKS: FRONT= 30 FEET REAR= 30 FEET SIDE= 15 FEET O, 4? 0 '3d Way ' 536 E Skillern 14d ,06 c [4124k 83 N Oakland Zion Rd L Fa Cars X OHP SS w IGH R_7 \\ These standard symbols will be found in the drawing. O ss © © • 3- 7 x 0 O TELEPHONE PEDESTAL SANITARY SEWER MANHOLE WATER METER GAS METER CABLE PEDESTAL AIR CONDITIONER COMPUTED POINT STORM DRAIN MANHOLE FOUND IRON REBAR T -POST WATER SPIGOT CHISLED 'X" POWER POLE SET 1/2" IRON CENTERLINE ROAD RIGHT-OF-WAY LINE FENCE LINE OVERHEAD ELECTRIC LINE SANITARY SEWER LINE WATER LINE EASEMENT LINE BUILDING SETBACK LINE PROPERTY LINE DRAFTSMAN W D w Y U W S U W J cn 00 SHEET SIZE J 5 00 Lc O 00 Cc J J Cc Ufl LQ v J Do 00 FAYETTEVILLLLE 0cL 0 REVISIONS m m GO 0 JOB NO. 12082 SHEET 1 OF 1 I --I I 0 400 800 I Feet 1,600 A