HomeMy WebLinkAbout2010-10-19 - Agendas - Final Aldermen
Mayor Lioneld Jordan Ward 1 Position 1—Adella Gray
Taye
e�lle Ward 1 Position 2—Brenda Thio]
City Attorney Kit Williams Ward 2 Position 1 —Kyle B.Cook
Ward 2 Position 2—Matthew Petty
City Clerk Sondra Smith Ward 3 Position l—Robert K.Rhoads
ARKANSAS Ward 3 Position 2—Robert Ferrell
Ward 4 Position 1 —Shirley Lucas
Ward 4 Position 2—Sarah E.Lewis
Final Agenda
City of Fayetteville Arkansas
City Council Meeting
October 19, 2010
A meeting of the Fayetteville City Council will be held on October 19, 2010 at 6:00 PM in Room
219 of the City Administration Building located at 113 West Mountain Street, Fayetteville,
Arkansas.
Call to Order
Roll Call
Pledge of Allegiance
Mayor's Announcements, Proclamations and Recognitions:
City Council Meeting Presentations, Reports and Discussion Items:
Agenda Additions:
A. Consent:
1. Approval of the October 5, 2010 City Council meeting minutes.
2. Riggs Cat of Springdale: A resolution authorizing purchase of a Caterpillar 236B3 skid
steer loader from Riggs Cat of Springdale pursuant to a competitive bid, through the
National Joint Powers Alliance (NJPA) cooperative purchasing agreement, in the amount
of$36,727.00 for use by the Solid Waste Division, and approving a budget adjustment.
113 West Mountain Fayetteville,AR 72701 (479)575-8323 accessfayelteville.org
Telecommunications Device for the Deaf TDD/TTY(479)521-1316
3. Williams Tractor of Fayetteville: A resolution authorizing purchase of a Bobcat S330
skid steer loader from Williams Tractor of Fayetteville pursuant to a competitive bid,
through the National Joint Powers Alliance (NJPA) cooperative purchasing agreement, in
the amount of $42,738.00 for use as part of wastewater treatment plant biosolids solar
drying operations.
4. Countryside Farm and Lawn of Springdale: A resolution authorizing purchase of a
John Deere 7230 110 HP tractor with #741 loader from Countryside Farm and Lawn of
Springdale pursuant to a competitive bid, through the National Joint Powers Alliance
(NJPA) cooperative purchasing agreement, in the amount of$78,616.20 for use as part of
wastewater treatment plant biosolids solar drying operations, and approving a budget
adjustment.
5. Kim Hoadley Construction: A resolution awarding bid and authorizing a contract with
Kim Hoadley Construction in the amount of$33,896.00 for purchase and installation of
an outdoor cooler/freezer in a public facility building (Fayetteville Senior Center)
through the Community Development Block Grant program (CDBG).
6. Animal Services Donation: A resolution approving a budget adjustment in the amount
of$10,115.00 to recognize donation revenue to Animal Services during the third quarter
of 2010.
B. Unfinished Business:
1. 2010 Millage Levy: An ordinance levying a tax on the real and personal property within
the City of Fayetteville, Arkansas for the year 2010 Fixing the rate thereof at 1.3 mills for
general fund operations, 0.4 mills for the Firemen's Pension and Relief Fund, 0.4 mills
for the Policemen's Pension and Relief Fund and 1.0 mill for the Fayetteville Public
Library; and certifying the same to the County Clerk of Washington County, Arkansas.
This ordinance was left on the First Reading at the October S, 2010 City Council
meeting. A motion to increase the millage by .3 mills was Tabled to the October 19, 2010
City Council meeting.
Left on the First Reading.
Motion to increase the millage by .3 mills was Tabled to the October 19, 2010 City
Council meeting.
C. New Business:
1. ADM 10-3672 (Forest Hills R-PZD Modification No. 1): An ordinance amending a
Residential Planned Zoning District entitled R-PZD 07-2793 Forest Hills to allow
modification to the approved setback criteria for planning area four, as described herein.
2. Fayetteville Government Channel Policy: A resolution to adopt a new Mission
Statement, Goals Statement and Operating Policies for the Fayetteville Government
Channel.
113 West Mountain Fayetteville,AR 72701 (479)575-8323 accessfayetteville.org
Telecommunications Device for the Deaf TDD/TTY(479)521-1316
3. Support Constitutional Amendment No. 2: A resolution to support the passage of
referred Constitutional Amendment No. 2 which would eliminate the limit on the interest
rate of 2% above the Federal Reserve Rate for tax supported government bonds and of
5% above Federal Reserve Discount Rate for revenue bonds and for consumer loans
subject only to the Constitutional Limit of 17%.
4. Support Constitutional Amendment No. 3: A resolution to support the passage of
referred Constitutional Amendment No. 3 to amend Amendment No. 82 of the Arkansas
Constitution by removing the Constitutional requirements for an eligible Economic
Development Project.
Announcements:
Adjournment:
NOTICE TO MEMBERS OF THE AUDIENCE
All interested parties may appear and be heard before the City Council. Ifyou wish to address
the City Council on an agenda item please queue behind the podium when the Chair asks for
public comment. Once the chair recognizes you, go to the podium and give your name and
address. Address your comments to the Chair, who is the presiding officer. The Chair will
direct your comments to the appropriate elected official, staff member or others for response.
Please keep your comments brief, to the point and relevant to the agenda item being
considered so that everyone has a chance to speak.
Interpreters or TDD for hearing impaired are available for all City Council meetings, a 72
hour advance notice is required For further information or to request an interpreter,please
call 575-8330.
As a courtesy please turn off all cellphones and pagers.
A copy of the City Council agenda is available at accessfayetteville.org or in the office of the
City Clerk, 113 West Mountain, Fayetteville, Arkansas.
113 West Mountain Fayetteville,AR 72701 (479)575-8323 accessfayetteville.org
Telecommunications Device for the Deaf TDD/TTY(479)521-1316
Aldermen
Mayor Lioneld Jordan Ward 1 Position 1—Adella Gray
Taye
e�lle Ward 1 Position 2—Brenda Thio]
City Attorney Kit Williams Ward 2 Position 1 —Kyle B.Cook
Ward 2 Position 2—Matthew Petty
City Clerk Sondra Smith Ward 3 Position l—Robert K.Rhoads
ARKANSAS Ward 3 Position 2—Robert Ferrell
Ward 4 Position 1 —Shirley Lucas
Ward 4 Position 2—Sarah E.Lewis
Tentative Agenda
City of Fayetteville Arkansas
City Council Meeting
October 19, 2010
A meeting of the Fayetteville City Council will be held on October 19, 2010 at 6:00 PM in Room
219 of the City Administration Building located at 113 West Mountain Street, Fayetteville,
Arkansas.
Call to Order
Roll Call
Pledge of Allegiance
City Council Agenda Session Presentations:
1. The book all Fayetteville is reading program - Maylon Rice, Fayetteville Public
Library Trustee
2. Green Infrastructure Video—Bob Caulk and Barbara Boland
Mayor's Announcements, Proclamations and Recognitions:
City Council Meeting Presentations, Reports and Discussion Items:
Agenda Additions:
A. Consent:
1. Approval of the October 5, 2010 City Council meeting minutes.
113 West Mountain Fayetteville,AR 72701 (479)575-8323 accessfayelteville.org
Telecommunications Device for the Deaf TDD/TTY(479)521-1316
2. Riggs Cat of Springdale: A resolution authorizing purchase of a Caterpillar 236B3 skid
steer loader from Riggs Cat of Springdale pursuant to a competitive bid, through the
National Joint Powers Alliance (NJPA) cooperative purchasing agreement, in the amount
of $36,727.00 for use as part of wastewater treatment plant biosolids solar drying
operations, and approving a budget adjustment.
3. Williams Tractor of Fayetteville: A resolution authorizing purchase of a Bobcat S330
skid steer loader from Williams Tractor of Fayetteville pursuant to a competitive bid,
through the National Joint Powers Alliance (NJPA) cooperative purchasing agreement, in
the amount of $42,738.00 for use as part of wastewater treatment plant biosolids solar
drying operations.
4. Countryside Farm and Lawn of Springdale: A resolution authorizing purchase of a
John Deere 7230 110 HP tractor with #741 loader from Countryside Farm and Lawn of
Springdale pursuant to a competitive bid, through the National Joint Powers Alliance
(NJPA) cooperative purchasing agreement, in the amount of$78,616.20 for use as part of
wastewater treatment plant biosolids solar drying operations, and approving a budget
adjustment.
5. Kim Hoadley Construction: A resolution awarding bid and authorizing a contract with
Kim Hoadley Construction in the amount of$33,896.00 for purchase and installation of
an outdoor cooler/freezer in a public facility building (Fayetteville Senior Center)
through the Community Development Block Grant program (CDBG).
6. Animal Services Donation: A resolution approving a budget adjustment in the amount
of$10,115.00 to recognize donation revenue to Animal Services during the third quarter
of 2010.
B. Unfinished Business:
1. 2010 Millage Levy: An ordinance levying a tax on the real and personal property within
the City of Fayetteville, Arkansas for the year 2010 Fixing the rate thereof at 1.3 mills for
general fund operations, 0.4 mills for the Firemen's Pension and Relief Fund, 0.4 mills
for the Policemen's Pension and Relief Fund and 1.0 mill for the Fayetteville Public
Library; and certifying the same to the County Clerk of Washington County, Arkansas.
This ordinance was left on the First Reading at the October S, 2010 City Council
meeting. A motion to increase the millage by .3 mills was Tabled to the October 19, 2010
City Council meeting.
Left on the First Reading.
Motion to increase the millage by .3 mills was Tabled to the October 19, 2010 City
Council meeting.
113 West Mountain Fayetteville,AR 72701 (479)575-8323 accessfayetteville.org
Telecommunications Device for the Deaf TDD/TTY(479)521-1316
C. New Business:
1. ADM 10-3672 (Forest Hills R-PZD Modification No. 1): An ordinance amending a
Residential Planned Zoning District entitled R-PZD 07-2793 Forest Hills to allow
modification to the approved setback criteria for planning area four, as described herein.
2. Fayetteville Government Channel Policy: A resolution to adopt a new Mission
Statement, Goals Statement and Operating Policies for the Fayetteville Government
Channel.
Announcements:
Adjournment:
NOTICE TO MEMBERS OF THE AUDIENCE
All interested parties may appear and be heard before the City Council. If you wish to address
the City Council on an agenda item please queue behind the podium when the Chair asks for
public comment. Once the chair recognizes you, go to the podium and give your name and
address. Address your comments to the Chair, who is the presiding officer. The Chair will
direct your comments to the appropriate elected official, staff member or others for response.
Please keep your comments brief, to the point and relevant to the agenda item being
considered so that everyone has a chance to speak.
Interpreters or TDD for hearing impaired are available for all City Council meetings, a 72
hour advance notice is required. For further information or to request an interpreter,please
call 575-8330.
As a courtesy please turn off all cell phones and pagers.
A copy of the City Council agenda is available at accessfayetieville.org or in the office of the
City Clerk, 113 West Mountain, Fayetteville,Arkansas.
113 West Mountain Fayetteville,AR 72701 (479)575-8323 accessfayetteville.org
Telecommunications Device for the Deaf TDD/TTY(479)521-1316
City of Fayetteville Staff Review Form
A.2
City Council Agenda Items Riggs Cat of Springdale
Page 1 of 6
and
Contracts, Leases or Agreements
10/19/2010
City Council Meeting Date
Agenda Items Only
Dennis Pratt/Barbara Olsen Fleet Operations Transportation
Submitted By Division Department
Action Required:
A resolution to purchase a Caterpillar 23683 Skid Steer loader from Caterpillar, Inc off their bid through the NJPA
(National Joint Powers Alliance)in the amount of$36,727 for use by Solid Waste Division, and approval of a budget
adjustment to move funds to the Fleet Expense account.
$ 36,727.00 $ Backhoes/Loaders
Cost of this request Category/Project Budget Program Category/Project Name
9700.1920.5802.00 $ Vehicles and Equipment
Account Number Funds Used to Date Program/Project Category Name
02076.2010 $ Shop Fund
Project Number Remaining Balance Fund Name
Budgeted Item Budget Adjustment Attached
Previous Ordinance or Resolution#
Depa ent it Date
Original Contract Date:
Original Contract Number:
orneey Date
n
Finance and Internal Services Director Date Received in City D9-30-1 0 P02
Clerk's Office 24 R C V D
ZNief ff Dateppp
` Received in
Mayor's Office
M or DSte
Comments:
Revised January 15,2009
A.2
Riggs Cat of Springdale
Tavele—di
e PRRESPOage 2 6
THE CITY OF FAYETTEVILLE,ARKANSAS
DEPARTMENT CORRESPONDENCE
ARKANSAS
CITY COUNCIL AGENDA MEMO
To: Mayor/City Council
Thru: Terry Gulley,Director of Transportation
From: Dennis Pratt,Fleet Operations Supt.
Date: September 29, 2010
Subject: Purchase of skid steer loader for Solid Waste Division
PROPOSAL: That City Council approve the purchase of one Caterpillar skid steer loader in the amount of
$36,727 for use by Solid Waste Division, and approval of a budget adjustment to move funds to the Fleet
Expense account.
RECOMMENDATION: The NJPA (National Joint Powers Alliance), of which the City of Fayetteville is a
member, awarded the bid for a Caterpillar Skid Steer Loader from#IFB100907 to Caterpillar, Inc.
The local Cat dealer, Riggs Cat of Springdale, has submitted a bid with the options required by Solid Waste in
the amount of$36,727.
I recommend acceptance of this bid from Riggs Cat in the amount of$36,727. Copy of Bid is attached.
This unit will replace Skid Steer Loader #660 which was slated for replacement in April 2011. However, the
differential housing is broken and cannot be repaired so it needs to be replaced as soon as possible.
This purchase was approved by the Equipment Committee at the meeting on September 28, 2010.
BUDGET IMPACT: The new unit should arrive at the end of Dec 2010, or very early Jan., 2011.
Maintenance, overhead and insurance charges for 2011 are the same for both the old and new units.
Replacement charges for 2011 for the new unit are higher than for the old unit. The 2011 budget will have 8
months contingency for the new unit as Fleet estimated it would be in service for 8 months in 2011.
A.2
Riggs Cat of Springdale .
Page 3 of 6
RESOLUTION NO.
A RESOLUTION AUTHORIZING PURCHASE OF A CATERPILLAR 236B3
SKID STEER LOADER FROM RIGGS CAT OF SPRINGDALE PURSUANT
TO A COMPETITIVE BID, THROUGH THE NATIONAL JOINT POWERS
ALLIANCE (NJPA) COOPERATIVE PURCHASING AGREEMENT, IN THE
AMOUNT OF $36,727.00 FOR USE AS PART OF WASTEWATER
TREATMENT PLANT BIOSOLIDS SOLAR DRYING OPERATIONS, AND
APPROVING A BUDGET ADJUSTMENT
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE,ARKANSAS:
Section 1. That the City Council of the City of Fayetteville, Arkansas hereby authorizes
purchase of a Caterpillar 236B3 skid steer loader from Riggs Cat of Springdale pursuant to a
competitive bid through the National Joint Powers Alliance (NJPA) cooperative purchasing
agreement, in the amount of$36,727.00 for use as part of wastewater treatment plant biosolids
solar drying operations.
Section 2. That the City Council of the City of Fayetteville, Arkansas hereby approves a
budget adjustment, a copy of which is attached as Exhibit"A."
PASSED and APPROVED this 19th day of October, 2010.
APPROVED: ATTEST:
By: By:
LIONELD JORDAN, Mayor SONDRA E. SMITH, City Clerk/Treasurer
City of Fayetteville,Arkansas
Budget Adjustment Form A.z
Rioas Cat of Springdale
Budget Year Department: Transportation Services Request Date Adjustment"1APf 6
2010 Division: Fleet Operations 10/19/2010
Program: Capital Expense
JUSTIFICATION TO INCREASE PROJECT 1 ITEM:
Funds are needed in Fleets vehicle and expense account to purchase a skid steer loader for Solid Waste. This unit was
slated for replacement in 2011, but needs repairs that are not economically feasible to do.
JUSTIFICATION TO DECREASE PROJECT/ITEM(OR RECOGNIZING REVENUE):
Use of Shop Fund Balance. Sufficient funds are available for the purchase and to meet City policy and objectives.
Increase Decrease Project.Sub
Account Name Account Number Budget Budget Number
Use of Fund Balance 9700.0970.4999.99 37,000
Vehicles And Equipment 9700.1920.5802.00 37,000 02076 . 2010
TOTAL 37,000' p 37,000
�'-fid '/ 'rte Requested By �f aJ O�isar�L
Division ead Date aoleen
�--2 3 o J Budget&Research Use Only
Bu et Director Date Type: A B C E
2 /r7 Description:
Departnt Director' (� Date 0
T� a 9 •13-2CL6 General Ledger Date
F.innce Director Date
q-;7 4 D Posted to General Ledger
of -Start Date Initial Bate
9A Y//,9 Posted to Project Accounting
ayor DotInitial Date
EXHIBIT
K:18udgeflaudget Adjustmerds12010 Adjustments\9-21-10 Capital,SW skid steer 694.de
j`��j
1 � w
z1 ,�yy 7
s •"`'.ar "iii "x`cn x A.2
itI � w
Riggs Cat of Springdale
s e iy u'
Page 5 of 6
4117WagonWheel Rd.
(479)766-8080 te1762
(479)756-8099 fax
August 25,2010(updated September 13,2010)
Mr.DENNIS PRATT
CITY OF FAYETTEVILLE
Dear DENNIS:
We are pleased to quote the following for your consideration:
(1) CATERPILLAR 236B 3 ...5/N Factory Order.
The following factory and dealer options are included:
* 236113 SKID STEER LOADER,
* CONTROL,1 SPD,PROPAUX,DLX,
* ROPS,ENCLOSED WITH A/C, HEADLINER
* SUSPENSION SEAT
* DOOR,CAB,GLASS,
* ENGINE,TIRE 4 COMPLIANT,
Fl"+s * SELF LEVELING,
* TIRES, 12X16.5 14PR CAT,XD, (14 ply pneumatic)
* QUICK COUPLER,MANUAL,
* BUCKET,Multi Purpose WBOLT ON EDGE, 84"
* Warranty:Base Warranty is 12 Months/Unlimited with Total Machine Coverage,PLUS Premier ESC Extended
Service Coverage out to a total of 24 Months or 2,000 Hours,whichever comes first,($150 deductible),included in price
and finance example. This is a NJPA quote.
Cash Sale Price: $36,727+tax
We believe the equipment as quoted will exceed your expectations.On behalf of Riggs CAT,thank you for the opportunity
to quote Caterpillar machinery.
Sincerely,
Steve Smith
Sales Representative
'This proposal is good for 30 days'
Requisition No. Date:
City Of Fayetteville 9fiJil=et of Spring ale
(Not a Purchase Order) P.0 Number Expected a ery te:
Vendor# Vendor Name: Mail
11700 ' J.A. RIGGS TRACTOR Yes:_No: XX
Address: ----Fob Point: Taxable
Yes:_No: X
City: State: Zip Code Ship to code:0iv ead App vat Quotes Attached
050 Yes: No:
Requester Requester's Employee# Extension:
Barbara Olsen 1940 485
Iteml Description Quantit Unit of Issue Unit Cost Extended Cost Account Numbers Project/Subproject# Inventory# Fixed Asset#
1 2011 CATERPILLAR 236133 SKID 1 EA $36,727.00 $36,727.00 9700.1920.5802.00 02076.2010
2 STEER LOADER, PER NJPA IFB EA $0.00
3 #100907. TO BE UNIT#694, FIXED EA $0.00
4 ASSET#700694. EA $0.00
5 EA $0.00
6 EA $0.00
7 EA $0.00
8 EA $0.00
9 EA $0.00
10 EA $0.00
Shipping/Handling Lot $0.00
Special Instructions: Subtotal: 36,727.00
Tax: EXEMPT
Approvals: Total: 36,727.00
Mayor: Department Director: Purchasing Manager:
Finance&Internal Services Director: Budget Manager: IT Manager:
Dispatch Manager: Utilities Manager:
A.2
Riggs Cat of Springdale
Page 1 of 2
RESOLUTION NO.
A RESOLUTION AUTHORIZING PURCHASE OF A CATERPILLAR 236B3
SKID STEER LOADER FROM RIGGS CAT OF SPRINGDALE PURSUANT
TO A COMPETITIVE BID, THROUGH THE NATIONAL JOINT POWERS
ALLIANCE (NJPA) COOPERATIVE PURCHASING AGREEMENT, IN THE
AMOUNT OF $36,727.00 FOR USE BY THE SOLID WASTE DIVISION,
AND APPROVING A BUDGET ADJUSTMENT
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE,ARKANSAS:
Section 1. That the City Council of the City of Fayetteville, Arkansas hereby authorizes
purchase of a Caterpillar 236B3 skid steer loader from Riggs Cat of Springdale pursuant to a
competitive bid through the National Joint Powers Alliance (NJPA) cooperative purchasing
agreement, in the amount of$36,727.00 for use by the Solid Waste Division.
Section 2. That the City Council of the City of Fayetteville, Arkansas hereby approves a
budget adjustment, a copy of which is attached as Exhibit"A."
PASSED and APPROVED this 19d'day of October, 2010.
APPROVED: ATTEST:
By: By:
LIONELD JORDAN, Mayor SONDRA E. SMITH, City Clerk/Treasurer
A.2
Riggs Cat of Springdale
Page 2 of 2
City of Fayetteville Staff Review Form
A.3
City Council Agenda Items ge 1 sof eactor of Fayetteville
9
and
Contracts, Leases or Agreements
10/19/2010
City Council Meeting Date
Agenda Items Only
Dennis Pratt/Barbara Olsen Fleet Operations Transportation
Submitted By Division Department
Action Required:
A resolution to purchase a Bobcat S330 Skid Steer Loader from Williams Tractor of Fayetteville off their bid through
the NJPA(National Joint Powers Alliance)in the amount of$42,738 for use by the Wastewater Treatment plant
Biosolids Solar Drying operation, and approval of a budget adjustment to move funds to the Fleet Expense account.
$ 42,738.00 $ Backhoes/Loaders
Cost of this request Category/Project Budget Program Category/Project Name
9700.1920.5802.00 $ Vehicles and Equipment
Account Number Funds Used to Date Program/Project Category Name
02076.2010 $ - Shop Fund
Project Number Remaining Balance Fund Name
Budgeted Item Budget Adjustment Attached 0
✓ G� Previous Ordinance or Resolution#
Department ate
Original Contract Date:
Original Contract Number:
City ey Date
I-161D
Finance and Internal Services Director Date Received in City 09-30-1 0 P02 :24 R CVD
Clerk's Office
4Cdhie'fVfStDate
Received in
Mayor's Office
Date
Comments:
�ud�t,�ad�usl>Ktw+�.�t c8uafc•0 wi ft+ J�A�kuc�cwc .�
Revised January 15,2009
A.3
Williams Tractor of Fayetteville
TayetteMlile
Page 2 , 6
THE CITY OF FAYETTEVILLE,ARKANSAS
DEPARTMENT CORRESPONDENCE
S
CITY COUNCIL AGENDA MEMO
To: Mayor/City Council
Thru: Terry Gulley,Director of Transportation
From: Dennis Pratt,Fleet Operations Supt.
Date: September 29,2010
Subject: Purchase of Skid Steer Loader for Wastewater Treatment plant
PROPOSAL: That City Council approve the purchase of one Bobcat Skid Steer Loader for use by
Wastewater Treatment plant in the amount of$42,738, and approve a budget adjustment to move funds to the
Fleet Expense account.
RECOMMENDATION: The NJPA (National Joint Powers Alliance), of which the City of Fayetteville is a
member, awarded Invitation for Bid #IFB100907 to Bobcat for an S330 Skid Steer Loader. The local Bobcat
dealer, Williams Tractor of Fayetteville,has submitted a bid with the options required by Wastewater Treatment
plant in the amount of$42,738.
I recommend acceptance of this bid from Williams Tractor in the amount of$42,738. Copy of Bid is attached.
This unit is an expansion for use in the new Biosolids Solar Drying project at the East side treatment plant.
This purchase was approved by the Equipment Committee at the September 28th meeting.
BUDGET IMPACT: Phase One of the Biosolids Solar Drying project at the East side Wastewater treatment
plant has already been approved by Council and construction is underway. This skid steer loader is one of the
pieces of equipment that is needed for this project. The attached Budget adjustment is for the capital funds
which are being transferred from Sewer Improvements.
A separate budget adjustment will be prepared for operating funds in January 2011. Funds were put in contract
services line of the 2011 budget for this purpose.
A.3
Williams Tractor of Fayetteville
Page 3 of 6
RESOLUTION NO.
A RESOLUTION AUTHORIZING PURCHASE OF A BOBCAT S330 SKID
STEER LOADER FROM WILLIAMS TRACTOR OF FAYETTEVILLE
PURSUANT TO A COMPETITIVE BID, THROUGH THE NATIONAL JOINT
POWERS ALLIANCE (NJPA) COOPERATIVE PURCHASING
AGREEMENT, IN THE AMOUNT OF $42,738.00 FOR USE AS PART OF
WASTEWATER TREATMENT PLANT BIOSOLIDS SOLAR DRYING
OPERATIONS
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE,ARKANSAS:
Section 1. That the City Council of the City of Fayetteville, Arkansas hereby authorizes
purchase of a Bobcat S330 skid steer loader from Williams Tractor of Fayetteville pursuant to a
competitive bid through the National Joint Powers Alliance (NJPA) cooperative purchasing
agreement, in the amount of$42,738.00 for use as part of wastewater treatment plant biosolids
solar drying operations.
PASSED and APPROVED this 19`"day of October, 2010.
APPROVED: ATTEST:
By: By:
LIONELD JORDAN,Mayor SONDRA E. SMITH, City Clerk/Treasurer
City of Fayetteville,Arkansas
Budget Adjustment Form A 3
Fayetteville
Budget Year Department: Transportation Services Request Date Adjustmelh0ld lber
2010 Division: Fleet operations 10/19/2010
Program: Capital Expense
JUSTIFICATION TO INCREASE PROJECT/ITEM:
$121,500 in funds are needed in Fleet's vehicle and equipment account to purchase the equipment for the new Biosolids
Solar Drying project at the Wastewater Treatment plant,East side. Water&Sewer's Transfer to Shop account will be
increased.
JUSTIFICATION TO DECREASE PROJECT!ITEM(OR RECOGNIZING REVENUE):
Wastewater Improvement's"Professional Services"account will be decreased when funds are moved to Transfer to
Shop. Fleet is recognizing revenue due to a transfer from W&S,Sewer Improvements.
Increase Decrease Project.Sub
Account Name Account Number Budget Budget Number
Professional Services 4520.9520.5314.00 121,500 02133 . 1
Transfer to Shop 4520.9520.7602.70 121,500 02133 . 0801
Vehicles And Equipment 9700.1920.5802.00 43,000 02076 . 2010
Vehicles And Equipment 9700.1920.5802.00 78,500 02083 . 2010
Transfer from Wastewater Improvements 9700.0970.6602,0&S , 43,000 02076 . 2010
Transfer from Wastewater Improvements 9700.0970.6602.4���Z 78,500 02083 . 2010
TOTAL 243,000 243,000 � ) /J
Requested By �o�eeJ CL X�
Division Head Date bolsen
Budget&Research Use 0n1
u e Director Date Type: A B C E
10 Description:
DepaZLJr
Dtor Date 0
Q , 9 ^ 14-2610 General Ledger Date
Finan Director Date
4'&1'f-/CJ Posted to General Ledger
Chief Staff Date Initial Date
Posted to Project Accounting
yor Date Initial Date
C:\DOCUME-1\bdl .000\LOCALS-11TemplGWMewer\9.20.10 Capital funds W W PE.)ft
✓Hzv ..,.��. ....a . rtn.. , V,� 14 lJ44�bU1�
Y"c?G�c�
Wi A.fad 1N�ctd4f Fayetteville
Page 5 of 6
Bobcat Product Quotation
Quotationxumber.MK-01227
Date:2010.09-16 11:18:08
Customer Name/Location Bobcat Dealer Vendor/Manufacturer
Williams Tractor Bobcat Company
Inc,Fayettev111e,AR PO Box Woo
FAYETTEVILLE, AR'72702 2501 SHILOH DRIVE West Fargo, ND 58078
P.O. BOX 1348 Fax:701-280-7860
FAYETTEVILLE AR 72704.1346 Mike Kotzbalcher
Phone: (478)444-0288 Phone: 701-241-8748
Fax: (470)442-6013 E Mall;
Mike Kotcbachenftdoosen corn
Description Part No Qty Price Ea. Total
S330 Bobcat Skid-Stour Loader M0031 1 $33,889.60 $33,889.00
86 HP Turbo Tier 111 Diesel Engine Operator Cab
Alr intake Heater-Automatically Activsted Includes:Adjustable Suspension Seat,Dome
Auxiliary Hydraulics: Variable Flow Light,Elootricel power Po Interior Cab F
Bob-Tach r� oaM,
Bobcat Interlock Control BIC$system Top&Raaf W3n&vis,Puking Brake,Scat Bar,
y ( ) 3-Point Seat Belt
Controls: Bobcat Standard .. Roll Over protective Structure(ROPE)meets
Engine/Hydraulic Systems Shutdown SAE-71040&ISO 3471
Instrumentation: Engine Tamp, Fuel,Hourmeter • Falling Object Protective Strttotru:e(FoPS)moets
Gouges Ho and Warning Lights SAE-71043&ISO 3449,Levet I;%nivel 11 is
LlftAnn Support available through Bobcat Parts)
Lift Path:Vertical Spark Arrestor Muffler
' Lights, Front&Rear Tires: 14-17.5, 12 PR,Bobcat Heavy Duty .
Two-Speed Travel
Turbo Charger(Approved Spark Arrestor)
Warranty 12 Months,Unlimited Hous
24 Month Protection Plus(2000 Hours) 9974357 . 1 $2,290.00 $2,29o.00
A61 Option Package !110031-P01414i 1 $2,572.00 $2,572.00
Cab Enclosure with Heat:and Air Conditioning Power Sobtach
Suspension Seat Cab Accessory Harness
Selectable Joystick Controls(SJC) I140031AOt-004 1 51,589.00 $1,638.00
Hydraulic Bucket Positioning, Engine Blook Heater M0031-P01-F14 1 $385.00 $385.00
100 Snow& Light Material Bucket 6727787 1 $1291.00 $1,291.00
Tota) of Items Quoted �41,988.Oq
Freight Charges $772.00
Quote Total - US dollars $42,738.00
Notes:
'Prlcgs per the NJPA Contract#100907. Expires:November 14, 2010.
`MUSTBEAMEMBER OFNJPA, wWW.n/pacoop.org
'Terms Net 30 Days.
'DN/wry e0 to 110 days from ARO.
`State Sd/e6 Taxes apply.
'QRDERS MUST BE PLACED WITH: Bobcat Co., Govt Sales,PO Box 8000, West Fargo,ND 68078.
Prlcea 80ed0oatlons are sublect to chappa Plaaae call before olaclnp an order.APPI1e8 to factory ordered urrtts spiv.
equisi on o.: a e: A.3
City Of Fayetteville - Purchase Order(PO) Request Williams Tractor of Fayeltevill
(Not a Purchase Order) P.0 Number: xpec a e:
All Purchases under$2500 shall be used on a P-Card unless medical or 1099 service related. (Call x256 with questions)
Alf PO Request shall be scanned to the Purchasing e-mail.,Purchasin i 4 tteville.ar.us
Vendor#: Vendor Name: Mail
11133 WILLIAMS TRACTOR Yes:_ No:
Address: Fob Point: Taxable Quotes Attached
Y : Yes: No:
City: State: Zip Code: Ship to code: iv' on ead val:
50
Requester: Requester's Employee#: Extension:
BARBARAOLSEN 1940 485
Iteml Description .Quantity Unit of Issue Unit Cost Extended Cost Account Numbers Pro'ect/Sub roled# Inventory# Fixed Asset#
1 2011 S330 BOBCAT SKID-STEER LOADER 1 EA 42,738.00 $42,738.00 9700.1920.5802.00 02076.2010 700695
2 PER NJPA IFB#100907,QUOTE MK-01227 $0.00
3 TO BE UNIT#695,FIXED ASSET#700695 $0.00
4 $0.00
5 $0.00
6 $0.00
7 $0.00
8 $0.00
9 $0.00
10 $0.00
Shipping/Handling Lot $0.00
Special Instructions:
Subtotal: $42,738.00
_ Tax: EXEMPT
Total: $42,738.00
Approvals:
Mayor: Department Director: Purchasing Manager:
Finance&Internal Services Director: Budget Manager: IT Manager:
Dispatch Manager: Utilities Manager: Other:
Revised 1/2/2008
City of Fayetteville Staff Review Form
A.4
Countryside Farm and Lawn
City Council Agenda Items of Springdale
and Page 1 of 6
Contracts, Leases or Agreements
10//9/2010
City Council Meeting Date
Agenda Items Only
Dennis Pratt/Barbara Olsen Fleet Operations Transportation
Submitted By Division Department
Action Required:
A resolution to purchase a John Deere 7230 110 HP Tractor with#741 loader from Countryside Farm and Lawn of
Springdale off the John Deere Co. bid through NJPA(National Joint Powers Alliance)in the amount of$78,616.20 for
use by the Wastewater Treatment plant Biosolids Solar Drying operation, and approval of a budget adjustment to
move funds to the Fleet Expense account.
$ 78,616.20 $ 117,464.00 Tractors/Mowers
Cost of this request Category/Project Budget Program Category/Project Name
9700.1920.5802.00 $ 113,364.25 Vehicles and Equipment
Account Number Funds Used to Date Program/Project Category Name
02083.2010 $ 4,099.75 Shop Fund
Project Number Remainibb Balance Fund Name
Budgeted Item Budget Adjustment Attached
)12
Previous Ordinance or Resolution#
Dep or Date
1 Original Contract Date:
Original Contract Number:
C' ornepy Date
0.
Finan and Internal Services Director Date Received in City 09-30-1 0 P02 :24 R C V D
Clerk's Office
Chief Staff Date A
C Received in
�t Mayor's Office O
a r vv��
Comments:
Revised January 15,2009
A.4
Countryside Farm and Lawn
Ta7yardlvve le of Springdale
THE CITY OF FAYETTE���afF�ICANSAS
DEPARTMENT CORRESPONDENCE
CITY COUNCIL AGENDA MEMO
To: Mayor/City Council
Thru: Terry Gulley,Director of Transportation
From: Dennis Pratt, Fleet Operations Su
Date: September 29, 2010
Subject: Purchase of John Deere 7230 Tractor for Wastewater Treatment plant
PROPOSAL: That City Council approve the purchase of one 7230 John Deere Tractor for use by Wastewater
Treatment plant in the amount of $78,616.20, and approve a budget adjustment to move funds to the Fleet
Expense account.
RECOMMENDATION: The NJPA (National Joint Powers Alliance), of which the City of Fayetteville is a
member, awarded Invitation for Bid #IFB081209 to John Deere Company for a 7230 JD Tractor. The local
John Deere dealer, Countryside Farm and Lawn of Springdale, has submitted a bid with the 741 loader and
other options required by Wastewater Treatment plant in the amount of$78,616.20.
I recommend acceptance of this bid from Countryside Farm and Lawn in the amount of$78,616.20. Copy of
Bid is attached.
This unit is an expansion for use in the new Biosolids Solar Drying project at the East side treatment plant.
This purchase was approved by the Equipment Committee at the September 28th meeting.
BUDGET IMPACT: Phase One of the Biosolids Solar Drying project at the East side Wastewater treatment
plant has already been approved by Council and construction is underway. This tractor is one of the pieces of
equipment that is needed for this project. The attached Budget adjustment is for the capital funds which are
being transferred from Sewer hnprovements.
A separate budget adjustment will be prepared for operating funds in January 2011. Funds were put in contract
services line of the 2011 budget for this purpose.
A.4
Countryside Farm and Lawn
of Springdale
Page 3 of 6
RESOLUTION NO.
A RESOLUTION AUTHORIZING PURCHASE OF A JOHN DEERE 7230 110
HP TRACTOR WITH #741 LOADER FROM COUNTRYSIDE FARM AND
LAWN OF SPRINGDALE PURSUANT TO A COMPETITIVE BID,
THROUGH THE NATIONAL JOINT POWERS ALLIANCE .(NJPA)
COOPERATIVE PURCHASING AGREEMENT, IN THE AMOUNT OF
$78,616.20 FOR USE AS PART OF WASTEWATER TREATMENT PLANT
BIOSOLIDS SOLAR DRYING OPERATIONS, AND APPROVING A
BUDGET ADJUSTMENT
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE,ARKANSAS:
Section 1. That the City Council of the City of Fayetteville, Arkansas hereby authorizes
purchase of a John Deere 7230 110 HP tractor with #741 loader from Countryside Farm and
Lawn of Springdale pursuant to a competitive bid through the National Joint Powers Alliance
(NJPA) cooperative purchasing agreement, in the amount of $78,616.20 for use as part of
wastewater treatment plant biosolids solar drying operations.
Section 2. That the City Council of the City of Fayetteville, Arkansas hereby approves a
budget adjustment, a copy of which is attached as Exhibit"A."
PASSED and APPROVED this 19th day of October, 2010.
APPROVED: ATTEST:
By: By:
LIONELD JORDAN, Mayor SONDRA E. SMITH, City Clerk/Treasurer
City of Fayetteville,Arkansas A 4
Budget Adjustment Form Countryside Farm and Lawn
Budget Year Department: Transportation Services Request Date Adjustme r
2010 Division: Fleet Operations 10/19/2010
Program: Capital Expense
JUSTIFICATION TO INCREASE PROJECT/ITEM:
$121,500 in funds are needed in Fleets vehicle and equipment account to purchase the equipment for the new Biosolids
Solar Drying project at the Wastewater Treatment plant, East side. Water&Sewer's Transfer to Shop account will be
increased.
JUSTIFICATION TO DECREASE PROJECT/ITEM (OR RECOGNIZING REVENUE):
Wastewater Improvements"Professional Services"account will be decreased when funds are moved to Transfer to
Shop. Fleet is recognizing revenue due to a transfer from W&S,Sewer Improvements.
Increase Decrease Project.Sub
Account Name Account Number Budget Budget Number
Professional Services 4520.9520.5314.00 121,500 02133 . 1
Transfer to Shop 4520.9520.7602.70 121,500 02133 . 0801
Vehicles And Equipment 9700.1920.5802.00 43,000 02076 . 2010
Vehicles And Equipment 9700.1920.5802.00 78,500 02083 . 2010
Transfer from Wastewater Improvements 9700.0970.6602,0j� 43,000 02076 . 2010
Transfer from Wastewater Improvements 9700.0970.6602.00,,:5 Z. 78,500 02083 . 2010
TOTAL 243,0007 243,000
Requested By
Division Head Date bolsen
Budget&Research Use 0n1�
u e Director Date Type: A B C �l/� E
Z4 (O Description:
Depa ent D ector Date o
Q , Q ^ XN-20/p General Ledger Date
Finan Director Date
Posted to General Ledger
Chief Staff Date Initial Date
Posted to Project Accounting
yor D-� Initial Date
EXHIBIT
C: MUME-1lbolsen.txxl\LOCALS^11TemptGWVmwerl9.20.10 Capital funds WWPE.)ds
v �v• •eI n1vt yUVIVIRi owL vu rAA NO. AMU04M P UUJ
W.W4
Countryside Farm and Lawn
S J( f SIyNdale
Page 5-or6
J014N IAF-RF-
Quote ld :4726296
September 8, 2010
City of Fayetteville
AR
7230 Tractor- 110 PTO Horsepower w/ 6 Cylinder Engine
7230 Government- NJPA-$69,834.18
741 Loader Government- NJPA-$8,332.02
CHRISTOPHER G HARRAL .
479-306-4020
COUNTRYSIDE FARM & LAWN
CONFIDENTIAL
Requisition o.: Date: A.4
City Of Fayetteville - Purchase Order (PO) Request Countryside Farm and Lav n
(Not a Purchase Order) um er. Fxpected
All purchases under$2500 shall be used on a P-Card unless medical or 1099 service related. (Call x256 with questions) Page 6 of 6
All PO Request shall be scanned to the Purchasing a-mall:Purchasin i.fa etteville.ar.us
Vendor#: Vendor Name: Mail
13947 COUNTRYSIDE FARM AND LAWN Yes:_ No:
Address: Fob Point: Taxable Quotes Attached
Yes:_ No; Yes: No:
City: State: Zip Code: Ship to code: vis Hfad Appro I:
50 K
Requester: Requester's Employee#: Extension:
BARBARA OLSEN 1940 485
Item Description Quanti Unit of Issue Un8 Cost Extended Cost Account Numbers Pro eetlSub ro'ect# Inventory# Fixed Asset#
1 2011 JOHN DEERE 7230 TRACTOR,110 HP PTO 1 EA 78,616.20 $78,616.20 9700.1920.5802.00
2 WITH 741 LOADER,PER NJPA BID#IFB081209 $0.00
3 QUOTE#4725296,TO BE UNIT 5022.FIXED $0.00
4 ASSET#705022 $0.00
5 $0.00
6 $0.00
7 $0.00
8 $0.00
9 $0.00
10 $0.00
Shipping/Handling Lot $0.00
Special Instructions:
Subtotal: $78,616.20
_ Tax: EXEMPT
Total: $78,616.20
Approvals:
Mayor: Department Director: Purchasing Manager:
Finance&Internal Services Director: Budget Manager: IT Manager:
Dispatch Manager: Utilities Manager: Other:
Revised 1/212008
City of Fayetteville Staff Review Form A.s
Kim Hoadley Construction
City Council Agenda Items Page 1 of 22
and
Contracts, Leases or Agreements
0/19/2010
City Council Meeting Date
Agenda Items Only
Yolanda Fields Community Services Development Services
Submitted By Division Department
Action Required:
Approval of purchase order for cooler/freezer in Public Facility Building as part of the Community Development Block
Grant subrecipient program
$ 33,896.00 $ 34,009.10
Cost of this request Category!Project Budget Program Category/Project Name
2180.4990.5390.54 $ 113.10
Account Number Funds Used to Date Program/Project Category Name
$ 33,896.00 Community Development
Project Number Remaining Balance Fund Name
Budgeted Item Budget Adjustment Attached
�go Previous Ordinance or Resolution#
Department ' actor Date
Original Contract Date:
lam — 10 Original Contract Number:
CI ey nn ,A. Date
11
Finance and Internal Services Director Date Received in City 10-01-10A08 :39 R C V D
Clerk's Office
Chia f St Date
Received inTJE"p'
Mayor's Office IU 11�D
Ma ate
Comments:Staff recommends approval of PO.
Revised January 15,2009
A.5
Kim Hoadley Constmction
Page 2 of 22
aye evl e THE CITY OF FAYETTEVILLE,ARKANSAS
DEPARTMENT CORRESPONDENCE
ARKANSAS
CITY COUNCIL AGENDA MEMO
To: Mayor and City Council
Thru: Jeremy Pate, Development Services Department Director
From: Kelly Colebar, Community Services Project Coordinato
Date: September 30, 2010
Subject: CDBG Public Facility Program- Approval of Purchase Order for Cooler/Freezer Addition Project
PROPOSAL:
The property located at 945 South College is currently occupied by the Fayetteville Senior Center. The
Fayetteville Senior Center applied for and received funding though the Community Development Block Grant
subrecipient program for the installation of a new-walk in cooler/freezer combo unit. The Fayetteville Senior
Center has seen increased numbers of seniors eating at their facility as well as using the Meals on Wheels
program based out of their facility. Due to the increased number of clients the Senior Center has seen the need
for additional storage space for perishable items.
There were eighteen contractors requesting bids for this project, with three actually submitting bids.
RECOMMENDATION:
Staff recommends approval of Purchase Order for this project located at 945 South College
BUDGETIMPACT:
Project cost is approximately$33,896.00