HomeMy WebLinkAbout2015-08-25 - Agendas - Archive City of Fayetteville, Arkansas
113 West Mountain Street
Fayetteville, AR 72701
(479) 575-8323
e Form-M
Meeting Agenda - Tentative Agenda
Tuesday, August 25, 2015
4:30 PM
City Hall Room 326
City Council Meeting
Adella Gray Ward 1
Sarah Marsh Ward 1
Mark Kinion Ward 2
Matthew Petty Ward 2
Justin Tennant Ward 3
Martin W. Schoppmeyer, Jr. Ward 3
John S. La Tour Ward 4
Alan Long Ward 4
ELECTED OFFICIALS:
Mayor Lioneld Jordan
City Attorney Kit Williams
City Clerk Sondra Smith
City Council Meeting Meeting Agenda-Tentative August 25,2015
Agenda
Call To Order
Roll Call
Pledge of Allegiance
Mayor's Announcements, Proclamations and Recognitions
City Council Meeting Presentations, Reports and Discussion Items:
2015-0117
QUARTERLY FINANCIAL REPORT - 2ND QUARTER 2015, PAUL
BECKER, CHIEF FINANCIAL OFFICER
Agenda Additions:
A. Consent:
A. 1 2014-0510
APPROVAL OF THE AUGUST 18, 2015 CITY COUNCIL MEETING
MINUTES.
A. 2 2015-0349
ANIMAL SERVICES DONATION REVENUE:
A RESOLUTION TO APPROVE A BUDGET ADJUSTMENT IN THE
AMOUNT OF $39,089.00 REPRESENTING DONATION REVENUE TO
ANIMAL SERVICES FOR THE FIRST AND SECOND QUARTERS OF
2015
Attachments: 2015-0349 Agenda Packet
BA- 1 and 2 Qtr Donation Rev 2015
City of Fayetteville,Arkansas Page 2 Printed on 8119/2015
City Council Meeting Meeting Agenda-Tentative August 25,2015
Agenda
A. 3 2015-0377
WILLIAMS TRACTOR OF FAYETTEVILLE:
A RESOLUTION TO AUTHORIZE THE PURCHASE OF TWO (2) 2015
T590 T4 BOBCAT COMPACT TRACK LOADERS FROM WILLIAMS
TRACTOR OF FAYETTEVILLE, ARKANSAS IN THE TOTAL
AMOUNT OF $101,189.02 PURSUANT TO A NATIONAL JOINT
POWERS ALLIANCE COOPERATIVE PURCHASING AGREEMENT
FOR USE BY TRANSPORTATION SERVICES
Attachments: SRP-Skid Steers TRSW 6016-6017
A. 4 2015-0379
LEWIS FORD OF FAYETTEVILLE:
A RESOLUTION TO AUTHORIZE THE PURCHASE OF A 2015 FORD
F2504X4FROM LEWIS FORD OF FAYETTEVILLE, ARKANSAS IN
THE AMOUNT OF $23,075.00, PURSUANT TO A STATE
PROCUREMENT CONTRACT, FOR USE BY PARKS AND
RECREATION
Attachments: SRP- Ford Truck PKMN 2194
A. 5 2015-0376
BRYCE DAVIS PARK AND IMPROVEMENTS TO LAKE
FAYETTEVILLE:
A RESOLUTION TO APPROVE A BUDGET ADJUSTMENT IN THE
TOTAL AMOUNT OF $147,170.00 RECOGNIZING PARKLAND
DEDICATION FEES FROM THE NORTHWEST AND NORTHEAST
QUADRANTS TO BE USED FOR LIGHTING AT BRYCE DAVIS
PARK AND IMPROVEMENTS TO LAKE FAYETTEVILLE
Attachments: Legistar packet- PLD NW& NE
BA(Agenda Item)- PLD Revenue Recognition 9-1-15
City of Fayetteville,Arkansas Page 3 Printed on 8119/2015
City Council Meeting Meeting Agenda-Tentative August 25,2015
Agenda
A. 6 2015-0371
FAYETTEVILLE ADVERTISING AND PROMOTION
COMMISSION AMENDMENT NO. 2:
A RESOLUTION TO APPROVE AMENDMENT NO. 2 T THE
CONTRACT WITH THE FAYETTEVILLE ADVERTISING AND
PROMOTION COMMISSION FOR THE CITY TO PROVIDE
OPERATIONAL AND MAINTENANCE SERVICES FOR THE TOWN
CENTER PARKING DECK IN EXCHANGE FOR THE USE OF
FIFTY-FIVE (55) PARKING SPACES FOR A PERIOD OF ONE YEAR
WITH FIVE ADDITIONAL ONE YEAR AUTOMATIC RENEWALS
Attachments: Fayetteville A&P Commission
A. 7 2015-0375
FEDERAL EMERGENCY MANAGEMENT AGENCY(FEMA)
RISK MAP PHASE 2:
A RESOLUTION TO AUTHORIZE THE CITY'S PARTICIPATION IN
PHASE 2 OF THE RISK MAP PROGRAM WITH THE FEDERAL
EMERGENCY MANAGEMENT AGENCY AND THE ARKANSAS
NATURAL RESOURCES COMMISSION TO UPDATE THE
WASHINGTON COUNTY FLOOD INSURANCE STUDY AND FLOOD
INSURANCE RATE MAPS AT A COST OF UP TO $43,658.00
Attachments: 2015-0375 FEMA Risk Map Phase 2
B. Unfinished Business: None
C. New Business:
C. 1 2015-0380
RZN 15-5130 (1285 E.MILLSAP RD./CHRISTIAN LIFE
CATHEDRAL):
AN ORDINANCE REZONING THAT PROPERTY DESCRIBED IN
REZONING PETITION RZN 15-5130, FOR APPROXIMATELY 15
ACRES, LOCATED AT 1285 E. MHLLSAP ROAD FROM RSF-4,
RESIDENTIAL SINGLE FAMILY, 4 UNITS PER ACRE, TO P-1,
INSTITUTIONAL
Attachments: 15-5130 CC EXHIBITS
15-5130 CC Docs
City of Fayetteville,Arkansas Page 4 Printed on 8119/2015
City Council Meeting Meeting Agenda-Tentative August 25,2015
Agenda
C. 2 2015-0384
VAC 15-5127(19 N. PALMER AVE./BAKER):
AN ORDINANCE TO APPROVE VAC 15-5127 SUBMITTED BY
ALLEN BAKER FOR PROPERTY LOCATED AT 19 N. PALMER
AVENUE TO VACATE AN EXISTING BLANKET WATER AND
SEWER EASEMENT
Attachments: 15-5127 CC EX A& B
15-5127 Staff Report
C. 3 2015-0383
ADM 15-5153 (TIMBER TRAILS SUBDIVISION PZD
AMENDMENT):
AN ORDINANCE AMENDING A RESIDENTIAL PLANNED ZONING
DISTRICT ENTITLED R-PZD 04-1154, TIMBER TRAILS,
CONTAINING APPROXIMATELY 26 ACRES, TO MODIFY THE
ZONING OF LOTS 70 THROUGH 77, 98, AND 99 TO ALLOW FOR
USE UNIT 8, SINGLE FAMILY DWELLINGS
Attachments: 15-5153 CC EX A
15-5153 Staff Report
C. 4 2015-0372
AMEND 172.05 (ADM 15-5088 UDC AMENDMENT CHAPTER
172.05 NON-RESIDENTIAL PARKING REQUIREMENTS:
AN ORDINANCE TO AMEND SECTION 172.05 OF THE UNIFIED
DEVELOPMENT CODE TO REMOVE MINIMUM PARKING
STANDARDS FOR NON-RESIDENTIAL USES
Attachments: 15-5088 CC EX A
15-5088 CC Staff reports
Supplemental Materials
D. City Council Agenda Session Presentations:
D. 1 2015-0369
AGENDA SESSION PRESENTATION: ALISON JUMPER, REGIONAL
PARK PROGRESS UPDATE
E. City Council Tour:
City of Fayetteville,Arkansas Page 5 Printed on 8119/2015
City Council Meeting Meeting Agenda-Tentative August 25,2015
Agenda
F. Announcements:
G. Adjournment
NOTICE TO MEMBERS OF THE AUDIENCE
All interested persons may address the City Council on agenda items of New and
Old Business. Please wait for the Mayor to request public comment and then
come to the podium, give your name, address, and comments about the agenda
item. Please address only the Mayor. Questions are usually answered by the
Mayor, Aldermen or Staff after the public comment period is over. Please keep
your comments brief and respectful. Each person is only allowed one turn at the
microphone for discussion of an agenda item.
All cell phones must be silenced and may not be used within the City Council
Chambers.
Below is a portion of the Rules of Order and Procedure of the Fayetteville City
Council pertaining to City Council meetings:
Agenda additions. A new item which is requested to be added to the agenda at a
City Council meeting should only be considered if it requires immediate City
Council consideration and if the normal agenda setting process is not practical.
The City Council may only place such new item on the City Council meeting's
agenda by suspending the rules by two-thirds vote. Such agenda addition shall be
heard prior to the Consent Agenda.
Consent Agenda. Consent Agenda items shall be read by the Mayor and voted
upon as a group without discussion by the City Council. If an Alderman wishes to
comment upon or discuss a Consent Agenda item, that item shall be removed and
considered immediately after the Consent Agenda has been voted upon.
City of Fayetteville,Arkansas Page 6 Printed on 8119/2015
City Council Meeting Meeting Agenda-Tentative August 25,2015
Agenda
Old business and new business.
Presentations by staff and applicants. Agenda items shall be introduced by the
Mayor and, if an ordinance, read by the City Attorney. City staff shall then present
a report. An agenda applicant(city contractor, rezoning or development applicant,
etc.)may present its proposal only during this presentation period, but may be
recalled by an alderman later to answer questions. Staff and applicants may use
electronic visual aids in a City Council meeting as part of their presentation.
Public comments. Public comment shall be allowed for all members of the
audience on all items of old and new business and subjects of public hearings. No
electronic visual aid presentations shall be allowed, but the public may submit
photos,petitions, etc. to be distributed to the City Council. If a member of the
public wishes for the City Clerk to distribute materials to the City Council before its
meeting, such materials should be supplied to the City Clerk office no later than
9:00 a.m. on the day of the City Council meeting.Any member of the public shall
first state his or her name and address, followed by a concise statement of the
person's position on the question under discussion. Repetitive comments should
be avoided;this applies to comments made previously either to the City Council or
to the Planning Commission when those Planning Commission minutes have been
provided to the Aldermen. All remarks shall be addressed to the Mayor or the City
Council as a whole and not to any particular member of the City Council. No
person other than the Aldermen and the person having the floor shall be permitted
to enter into any discussions without permission of the Mayor. No questions shall
be directed to an Alderman or city staff member except through the Mayor.
Courtesy and respect.
All members of the public, all city staff and elected officials shall accord the utmost
courtesy and respect to each other at all times. All shall refrain from rude or
derogatory remarks, reflections as to integrity, abusive comments and statements
about motives or personalities. Any member of the public who violates these
standards shall be ruled out of order by the Mayor, must immediately cease
speaking and shall leave the podium.
Interpreters or TDD for hearing impaired are available for all City Council
meetings, a 72 hour advance notice is required. For further information or to
request an interpreter,please call 479-575-8330.
A copy of the complete City Council agenda is available at www.fayetteville-ar.gov
or in the office of the City Clerk, 113 W Mountain, Fayetteville,Arkansas.
City of Fayetteville,Arkansas Page 7 Printed on 8119/2015
City of Fayetteville, Arkansas 113 West Mountain Street
Fayetteville,AR 72701
- - (479)575-8323
Text File
File Number: 2015-0349
Agenda Date: 9/1/2015 Version: 1 Status:Agenda Ready
In Control: City Council Meeting File Type: Resolution
Agenda Number:A.2
ANIMAL SERVICES DONATION REVENUE:
A RESOLUTION TO APPROVE A BUDGET ADJUSTMENT IN THE AMOUNT OF $39,089.00
REPRESENTING DONATION REVENUE TO ANIMAL SERVICES FOR THE FIRST AND
SECOND QUARTERS OF 2015
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE,
ARKANSAS:
Section 1. That the City Council of the City of Fayetteville, Arkansas hereby approves a budget
adjustment, a copy of which is attached to this Resolution, in the amount of $39.089.00 representing
donation revenue to Animal Services for the first and second quarters of 2015.
Section 2. That the City Council of the City of Fayetteville, Arkansas hereby expresses its sincere
appreciation for the donations.
City of Fayetteville,Arkansas Page 1 Printed on 811972015
City of Fayetteville Staff Review Form
2015-0349
Legistar File ID
9/1/2015
City Council Meeting Date-Agenda Item Only
N/A for Non-Agenda Item
Animal Services/
Justine Lentz 7/29/2015 Development Services Department
Submitted By Submitted Date Division/Department
Action Recommendation:
Recognize and allocate donation revenue from citizens to the Fayetteville Animal Services program made during
the first and second quarters of 2015. Approval of a budget adjustment in the amount of$39,089.00
Budget Impact:
see attached detail General fund
Account Number Fund
33048-1 and 33049-1 Animal Services Misc. Donations
Project Number Project Title
Budgeted Item? No Current Budget $
Funds Obligated $ -
Current Balance $
Does Item have a cost? No Item Cost
Budget Adjustment Attached? Yes Budget Adjustment $ 39,089.00
Remaining Budget $ 39,089.00
V20149710
Previous Ordinance or Resolution#
Original Contract Number: Approval Date:
Comments: Staff recommends approval of a budget adjustment in the amount of$39,089.00
CITY OF
aye evi le CITY COUNCIL AGENDA MEMO
ARKANSAS
MEETING OF SEPTEMBER 1, 2015
TO: Mayor and City Council
THRU: Yolanda Fields, Director of Community Resources
Jeremy Pate, Director of Development Services
FROM: Justine Lentz, Animal Services Superintendent
DATE: 7/29/15
SUBJECT: Approval of Budget Adjustment for Animal Services Program
RECOMMENDATION:
Staff recommends approval of budget adjustment to allocate the Animal Services donation
revenue.
BACKGROUND:
Animal Services would like to recognize donation revenue from citizens and businesses made
during the first and second quarters of 2015. These funds are donated by citizens and
organizations to benefit the animals cared for by the Animal Services program.
DISCUSSION:
BUDGET/STAFF IMPACT:
Recognize animal shelter donations in the amount of$39,089
Attachments:
Budget adjustment
Mailing Address:
113 W. Mountain Street www.fayetteville-ar.gov
Fayetteville, AR 72701
City of Fayetteville, Arkansas - Budget Adjustment Form (Legistar)
Budget Year Division: Animal Services Adjustment Number
2015 Dept.: Development Services
Requestor: Justine Lentz
BUDGET ADJUSTMENT DESCRIPTION /JUSTIFICATION:
Recognize and allocate donation revenue from citizens made to the Animal Services program during the first and
second quarters of 2015.
COUNCILDATE 9/1/2015
LEG ISIAR FILE ID#: 2015-0349
3arbCwC4're&
7/29/2015 11:24 AM
Budget Director Date
TYPE
DESCRIPTION:
G LDATE
RESOLUTION/ORDINANCE POSTED:
TOTAL 39,089 39,089 v.20150402
Increase / (Decrease) Proiect.Sub#
Account Number Expense Revenue Project Sib AT Account Name
1010.0001.4808.00 38,826 33048 1 RE Donations-Animal Shelter
1010.2740.5200.03 5,000 - 33048 1 EX Veterinary Supplies
1010.2740.5210.00 1,500 - 33048 1 EX Minor Equipment
1010.2740.5400.00 32,326 - 33048 1 EX Building&Grounds Maintenance
1010.0001.4808.01 - 263 33049 1 RE Donations-Animal Shelter Spay/Neuter
1010.2740.5200.03 263 - 33049 1 EX Veterinary Supplies
C:\Program Files\Granicus\Legistar5\Packet\1050 City Council Meeting_8_25_2015\0003_2_BA-1 and 2 Qtr Donation Rev 20151 of 1
City of Fayetteville, Arkansas 113 West Mountain Street
Fayetteville,AR 72701
- - (479)575-8323
Text File
File Number: 2015-0377
Agenda Date: 9/1/2015 Version: 1 Status:Agenda Ready
In Control: City Council Meeting File Type: Resolution
Agenda Number:A. 3
WILLIAMS TRACTOR OF FAYETTEVILLE:
A RESOLUTION TO AUTHORIZE THE PURCHASE OF TWO (2) 2015 T590 T4 BOBCAT
COMPACT TRACK LOADERS FROM WILLIAMS TRACTOR OF FAYETTEVILLE, ARKANSAS
IN THE TOTAL AMOUNT OF $101,189.02 PURSUANT TO A NATIONAL JOINT POWERS
ALLIANCE COOPERATIVE PURCHASING AGREEMENT FOR USE BY TRANSPORTATION
SERVICES
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE,
ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby authorizes the purchase of
two (2) 2015 T590 T4 Bobcat Compact Track Loaders from Williams Tractor of Fayetteville, Arkansas
in the total amount of $101,189.02, pursuant to a National Joint Powers Alliance cooperative purchasing
agreement for use by Transportation Services.
City of Fayetteville,Arkansas Page 1 Printed on 811972015
City of Fayetteville Staff Review Form
2015-0377
Legistar File ID
9/1/2015
City Council Meeting Date-Agenda Item Only
N/A for Non-Agenda Item
Fleet Operations/
Jesse Beeks and Sara Glenn 8/12/2015 Transportation Services Department
Submitted By Submitted Date Division/ Department
Action Recommendation:
A resolution to authorize the purchase of two 2015 T590 T4 Bobcat Compact Track Loaders, available off of NJPA
contract pricing through Williams Tractor of Fayetteville, Arkansas in the amount of$50,594.51 each, for a total of
$101,189.02.
Budget Impact:
9700.1920.5802.00 Shop Fund
Account Number Fund
02076.2014 Backhoes/Loaders
Project Number Project Title
Budgeted Item? Yes Current Budget $ 323,116.00
Funds Obligated $ -
Current Balance $ 323,116.00
Does item have a cost? Yes Item Cost $ 101,189.02
Budget Adjustment Attached? No Budget Adjustment
Remaining Budget $ 221,926.98
V20140710
Previous Ordinance or Resolution#
Original Contract Number: Approval Date:
Comments:
CITY OF
Ta e evl le CITY COUNCIL AGENDA MEMO
ARKANSAS
MEETING OF SEPTEMBER 1, 2015
TO: Mayor and City Council
THRU: Terry Gulley, Director of Transportation
FROM: Jesse Beeks, Fleet Operations Superintendent
DATE: August 12, 2015
SUBJECT: Purchase of two Skid Steers for Transportation
RECOMMENDATION:
That City Council approve the purchase of two 2015 T590 T4 Bobcat Compact Track Loaders,
available off of NJPA contract pricing through Williams Tractor of Fayetteville, Arkansas in the
amount of$50,594.51 each, for a total of$101,189.02.
BACKGROUND:
Unit 659 is a 2005 Bobcat S205 Skid Steer Loader. It has cost 96% of its original purchase
price in maintenance charges and is no longer reliable enough for the sidewalk project's
demanding schedule.
Unit 669 is a 2005 Bobcat T190 Skid Steer. This unit is utilized by the trails department and is
often used in rough terrain. It has now cost 145% of its original purchase price in maintenance
cost. It cannot stand up to the needs of the trails crew.
This type of unit usually only has a 6 year life, Transportation has been able to stretch both of
these units to 10 years.
DISCUSSION:
Fleet recommends the purchase of two 2015 T590 T4 Bobcat Compact Track Loaders,
available off of NJPA contract pricing through Williams Tractor of Fayetteville, Arkansas in the
amount of$50,594.51 each, for a total of$101,189.02.
This purchase was presented to the Equipment Committee on August 11, 2015.
BUDGET/STAFF IMPACT:
Sufficient funds were budgeted for these purchases. We were short on the funds collected for
the purchase, however the average resale of the old units is $18,000 and will more than cover
the shortfall.
Attachments:
PO — Purchase Requisition
Mailing Address:
113 W. Mountain Street www.fayetteville-ar.gov
Fayetteville,AR 72701
City of Fayetteville - Purchase Order Request (PO) Requisition o.: a e:
811212015
(Not a Purchase Ober) P.O Number:
All PO Requests shall be scanned to the Purchasing e-mail:Purohasing@fayetteville-ar.gov.
Purchase shall not be made until an actual PO has been issued.
Vendor Vendor Mail ":
Name:
#; 11133 Williams Tractor Inc Ares pao Leglst
FOB Point: Taxable 2015. 377
Address: 11 a Expected Delivery Date:
Zip Code: Ship to code: Quotes Attached
City: State: 50 pies pao
Requester. Sara Glenn Requester's Employee#: Extension:
3912 3485
Item Description Quantity Unit of Issue Unit Cost Extended Cost Account Number Project.Sub# Inventory# Fixed Asset#
1 2015 T590 T4 Bobcat Compact Track 2 as 50,594.51 $101,189.02 9700.1920.5802.00 02076.2014 6016&6017 706016&
Loaders 706017
2 To be units 6016 and 6017;Fixed $0.00
Asset#706016 and 706017
3 $0.00
4 $0.00
5 $0.00
6 $0.00
7 $0.00
8 $0.00
9 $0.00
10 $0.00
Shipping/Handling Lot $0.00
Spnnal Instrtclions:
NJPA Contract Pricing Subtotal: $101,189.02
Tax: $0.00
Total: $101,189.02
Approvals:
Mayor: Department Director: Purchasing Manager:
Chief Financial Officer: Budget Director: IT Director:_.
Dispatch Manager: Utilities Manager: Other
Revised 112112015
Bobcat� Product Quotation
Quotation Number:NEW
Date:
ShIL to Bobcat Dealer BIII To
wllllams tractor Williams Tractor Inc,Fayettevllle,AR wllilams tractor
2501 shlloh dr 2601 SHILOH DRIVE 2501 shlloh dr
fayettevllle, AR 72701 P.O. BOX 1346 fayettevllle, AR 72701
Phone: (479)442-8284 FAYETTEVILLE AR 72704-1346 Phone: (479)442-8284
Phone; (478)442.8284
Fax: (479)442-6013
Contact: Tlm Halley
Phone: 479.442.8284
E Mall,: tballey wllllamstractor.com
Description Part No Qty Price F8. Total
T59O T4 Bobcat Compact Track Loader M0263 1 $52,952,00 $52,952,00
66.0 I-IP Tier 4 Purbo Diosel Engine Lift Path:Vertical
Auxiliary Hydraullcs: Variable Flaw Lights,Front&Runt.
Backup Alarm Operator Cab
Bob-Tach Inctudes:Adjustable Suspension Seat,Top&Rear
Bobcat Interlock Control System(BiCS) Windows,Parking Brake, Seat Bar&Suitt Belt
Controls:Bobcat Standard Roll Over Protective SGvctrn•e(BOPS)meets SALJ1040
Cylinder Cushioning-Lift,Tilt &ISO 3471
Fngine/Hydraulic Systems Shutdown Falling Object Protective Structure(FOPS)meets SAF.
Glow Plugs(Automatically Activated) ;1043 &190 3449,Level 1;(Level II is available through
Horn Bobcat Parts)
Instrumentation:Engine Temperature&Fuel Gauges, Patldng Brake; Spring Applied,Pressure Released
Haurmeter,RPM and Warning Ligbts (SAPR)
Lift Arm Support Solid Mounted Carriage with 4 Rollers
Tracks:Rubber, 12,6"Wide
Warranty: 12 Months,Unlimited Hours
A91 Option Package M0263-POI-A91 1 $7,988,00 $7,988,00
Cab enclosure with Heat and AC Deluxe Instrument Panel
High Flow Hydraulics ICeyless Start
Sound Reduction Cold Weather Package
Hydraulic Bucket Positioning Attachment Control Kit
Power Bob-Tach Cab Accessories Package
Selectable Joystick Controls(Sic) M0263-ROI-CO4 1 $2,555.00 $2,555,00
74"Cernbluatlon Bucket 7167312 1 $3,410,00 $3,410.00
--- Port Relief 6684646 1 $63.26 $63,26
Total of Items Quoted $66,968.26
Dealer P.D.I. $250.00
Freight Charges $728.00
Dealer Assembly Charges $60.00
Discount NJPA for SSL ($17,411.75)
Quote Total -US dollars $50,594.51
Notes:
All prices subject to change without prior notice or obligstion. This price quote supersedos all preceding price quotes.
Customer must exercise his uurchas0 option within 30 days from quote date
National Joint Powers Alliance :: Bobcat Company 8/6/2015 8:14:06 AM
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Paee 1 of 1
City of Fayetteville, Arkansas 113 West Mountain Street
Fayetteville,AR 72701
- - (479)575-8323
Text File
File Number: 2015-0379
Agenda Date: 9/1/2015 Version: 1 Status:Agenda Ready
In Control: City Council Meeting File Type: Resolution
Agenda Number:A.4
LEWIS FORD OF FAYETTEVILLE:
A RESOLUTION TO AUTHORIZE THE PURCHASE OF A 2015 FORD F250 4X4 FROM LEWIS
FORD OF FAYETTEVILLE, ARKANSAS IN THE AMOUNT OF $23,075.00, PURSUANT TO A
STATE PROCUREMENT CONTRACT,FOR USE BY PARKS AND RECREATION
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE,
ARKANSAS:
Section l: That the City Council of the City of Fayetteville, Arkansas hereby authorizes the purchase of
a 2015 Ford F250 4x4 from Lewis Ford of Fayetteville, Arkansas in the amount of $23,075.00, pursuant
to a state procurement contract, for use by Parks and Recreation.
City of Fayetteville,Arkansas Page 1 Printed on 811972015
City of Fayetteville Staff Review Form
2015-0379
Legistar File ID
9/1/2015
City Council Meeting Date-Agenda Item Only
N/A for Non-Agenda Item
Jesse Beeks and Sara Glenn 8/12/2015
Fleet Operations/
Transportation Services Department
Submitted By Submitted Date Division/ Department
Action Recommendation:
A resolution to authorize the purchase of one 2015 Ford F250 44, available through Lewis Ford of Fayetteville,
Arkansas for the State contract price of$23,075.
Budget Impact:
9700.1920.5802.00 Shop Fund
Account Number Fund
02078.2015 Light/Medium Trucks
Project Number Project Title
Budgeted Item? Yes Current Budget $ 456,794.00
Funds Obligated $ -
Current Balance $ 456,794.00
Does Item have a cost? Yes Item Cost $ 23,075.00
Budget Adjustment Attached? No Budget Adjustment
Remaining Budget $ 433,719.00
V20140710
Previous Ordinance or Resolution #
Original Contract Number: Approval Date:
Comments:
CITY OF
ayevi le CITY COUNCIL AGENDA MEMO
ARKANSAS
MEETING OF SEPTEMBER 1, 2015
TO: Mayor and City Council
THRU: Terry Gulley, Director of Transportation
FROM: Jesse Beeks, Fleet Operations Superintendent
DATE: August 12, 2015
SUBJECT: Purchase of one %Ton Truck for Parks
RECOMMENDATION:
That City Council approve the purchase of one 2015 Ford F250 4x4, available through Lewis
Ford of Fayetteville, Arkansas for the State contract price of$23,075.
BACKGROUND:
Unit 2015 is a 1999 Ford Ranger 4x4. The Parks department has kept this truck for 16 years. It
has cost 67% of the original purchase price in maintenance and is no longer running. Over the
past 16 years, the Parks' Department's responsibility has changed and they are requesting the
upgrade to a F250 to have the capacity to pull a trailer and move lawn mowers from job site to
job site.
DISCUSSION:
Fleet recommends the purchase of one 2015 Ford F250 4x4, available through Lewis Ford of
Fayetteville, Arkansas for the State contract price of$23,075.
This purchase was presented to the Equipment Committee on August 11, 2015.
BUDGET/STAFF IMPACT:
Sufficient funds were budgeted for this purchase. The slight shortfall of$2,700 in the amount
collected will be made up with the sale of unit 2015.
Attachments:
PO — Purchase Requisition
Mailing Address:
113 W. Mountain Street www.fayetteville-ar.gov
Fayetteville, AR 72701
City of Fayetteville - Purchase Order Request (PO) Requisivon No: Me:
8/1 212 01 5
(Not a Purchase order) P,O Number:
All PO Requests shall be scanned to the Purchasing e-mail:Purchasing@fayettevillear.gov.
Purchase shall not be made until an actual PO has been issued.
Vendor 7040 NapaMail Le9ista :
Name: Lewis Ford Sales,Inc. DES o
201$-x$79
FOB Point: Taxable
Address: OS a Expected Delivery Date:
City: State: Zip Code: Ship to code: Quotes Attached
50 DES pao
Requester Sara Glenn Requester's Employee#: Extension:
3912 3485
Item Description Quantity Unit of Issue Unit Cost Extended Cost Account Number Project.Sub# Inventory# Fixed Asset#
1 2015 Ford F250 4x4 1 as 23,075.00 $23,075.00 9700.1920.5902.00 02078.2015 2194 702194
2 To be unit 2194;Fixed Asset#702194 $0.00
3 $0.00
4 $0.00
5 $0.00
6 $0.00
7 $0.00
8 $0.00
9 $0.00
10 $0.00
Shipping/Handling Lot $0.00
Special nstrucbons:
State Contract Pricing Subtotal: $23,075.00
Tax: $0.00
Total: $23,075.00
Approvals:
Mayor: Department Director. Purchasing Manager:
Chief Financial Officer: Budget Director: IT Director:
Dispatch Manager: Utilities Manager. Olhjar
I
Revised 1/2112015
City of Fayetteville, Arkansas 113 West Mountain Street
Fayetteville,AR 72701
- - (479)575-8323
Text File
File Number: 2015-0376
Agenda Date: 9/1/2015 Version: 1 Status:Agenda Ready
In Control: City Council Meeting File Type: Resolution
Agenda Number:A. 5
BRYCE DAVIS PARK AND IMPROVEMENTS TO LAKE FAYETTEVILLE:
A RESOLUTION TO APPROVE A BUDGET ADJUSTMENT IN THE TOTAL AMOUNT OF
$147,170.00 RECOGNIZING PARKLAND DEDICATION FEES FROM THE NORTHWEST AND
NORTHEAST QUADRANTS TO BE USED FOR LIGHTING AT BRYCE DAVIS PARK AND
IMPROVEMENTS TO LAKE FAYETTEVILLE
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE,
ARKANSAS:
Section 1. That the City Council of the City of Fayetteville,Arkansas hereby approves a budget
adjustment, a copy of which is attached to this Resolution, in the total amount of$147,170.00
recognizing parkland dedication fees from the Northwest and Northeast Quadrants to be used for
lighting at Bryce Davis Park and improvements to Lake Fayetteville.
City of Fayetteville,Arkansas Page 1 Printed on 811972015
City of Fayetteville Staff Review Form
2015-0376
Legistar File ID
9/1/2015
City Council Meeting Date-Agenda Item Only
N/A for Non-Agenda Item
Alison Jumper 8/11/2015
Parks & Recreation /
Parks & Recreation Department
Submitted By Submitted Date Division/ Department
Action Recommendation:
A resolution to approve a budget adjustment to recognize revenue received for Park Land Dedication for capital
projects in the northwest quadrant and the northeast quadrant. The revenue received but not yet recognized in
the northwest quadrant ($139,976) is to be used for capital projects at Bryce Davis Park. The revenue received but
not yet recognized in the northeast quadrant($7,194) is to be used for Lake Fayetteville improvement capital
projects. The Council date for this agenda item is September 1, 2015.
Budget Impact:
2250.9256.5806.00 Parks Development (Park Land Dedication)
Account Number Fund
02013.802 13001.1306 Bryce Davis Park Lake
Fayetteville Improvements
Project Number Project Title
Budgeted Item? NA Current Budget $
Funds Obligated $ -
Current Balance $
Does item have a cost? NA Item Cost
Budget Adjustment Attached? Yes Budget Adjustment $ 147,170.00
Remaining Budget $ 147,170.00
V20140710
Previous Ordinance or Resolution#
Original Contract Number: Approval Date:
Comments:
CITY OF
Taye evl Iq CITY COUNCIL AGENDA MEMO
ARKANS
MEETING OF SEPTEMBER 1, 2015
TO: Mayor and City Council
THRU: Don Marr, Chief of Staff
Connie Edmonston, Parks and Recreation Director
FROM: Alison Jumper, Park Planning Superintendent
DATE: August 10, 2015
SUBJECT: A resolution to approve a budget adjustment to recognize revenue received
for Park Land Dedication for capital projects in the northwest quadrant and
the northeast quadrant. The revenue received but not yet recognized in the
northwest quadrant ($139,976) is to be used for capital projects at Bryce
Davis Park. The revenue received but not yet recognized in the northeast
quadrant ($7,194) is to be used for Lake Fayetteville improvement capital
projects. The Council date for this agenda item is September 1, 2015.
RECOMMENDATION:
Staff recommends approval of a resolution to recognize revenue received for Park Land
Dedication for capital projects ($147,170 total), comprised of: northwest quadrant (02013.802 -
$139,976) and northeast quadrant (13001.1306 - $7,194).
BACKGROUND:
Chapter 166 of the Unified Development Code required residential developments to make a
reasonable dedication of land or money in lieu to the park system per each newly constructed
residence. Once these funds are received, they must be spent within three years on park
development or acquisition.
DISCUSSION:
Park Land Dedication Funds have been received in accumulated in the northwest and northeast
quadrants. Staff is requesting to recognize these funds in order to make park improvements in
those two quadrants. Lighting is planned to be added to Bryce Davis Park in the northwest
quadrant, and improvements to Lake Fayetteville are planned to be made in the northeast
quadrant. A portion of these funds must be spent in 2015 to meet the three year deadline. In
order to make viable projects, all funds in these quadrants are being requested to be recognized
at this time.
BUDGET/STAFF IMPACT:
Increase in the budget of$147,170 total), comprised of: northwest quadrant (02013.802 -
$139,976) and northeast quadrant (13001.1306 - $7,194).
Attachments:
Budget Adjustment
Mailing Address:
113 W. Mountain Street www.fayetteville-ar.gov
Fayetteville,AR 72701
z
City of Fayetteville, Arkansas - Budget Adjustment Form (Legistar)
Budget Year Division: Parks& Recreation Adjustment Number
2015 Dept.: Parks& Recreation
Requestor: Alan Bearden
BUDGET ADJUSTMENT DESCRIPTION /JUSTIFICATION:
A resolution to approve a budget adjustment to recognize revenue received for Park Land Dedication for capital
projects in the northwest quadrant and the northeast quadrant. The revenue received but not yet recognized in the
northwest quadrant($139,976) is to be used for capital projects at Bryce Davis Park. The revenue received but not yet
recognized in the northeast quadrant ($7,194) is to be used for Lake Fayetteville improvement capital projects. The
Council date for this agenda item is September 1, 2015.
COUNCILDATE 9/1/2015
LEG ISAR RLE:ID#: 2015-0376
3a-bCWC41 Fell
8/11/2015 2:58 PM
Budget Director Date
TYPE
DESCRIPTION:
G MATE
RESOLUTION/ORDINANCE P0Sr®:
TOTAL 147,170 147,170 v.20150402
Increase / (Decrease) Proiect.Eib#
Account Number Expense Revenue Project Sib AT Account Name
2250.9256.5806.00 139,976 - 02013 802 EX Park Improvements
2250.0925.4419.00 - 139,976 02013 802 RE GreenspaceFees-NW
2250.9256.5806.00 71194 - 13001 1306 EX Park Improvements
2250.0925.4419.01 - 7,194 13001 1306 RE Greenspace Fees-NE
C:\Program Files\Granicus\Legistar5\Packet\1050 City Council Meeting_8_25_2015\0006_2_&4(Agenda Item)-PLD Revenue
%cognition 9-1-15 1 of 1
City of Fayetteville, Arkansas 113 West Mountain Street
Fayetteville,AR 72701
- - (479)575-8323
Text File
File Number: 2015-0371
Agenda Date: 9/1/2015 Version: 1 Status:Agenda Ready
In Control: City Council Meeting File Type: Resolution
Agenda Number:A.6
FAYETTEVILLE ADVERTISING AND PROMOTION COMMISSION AMENDMENT NO. 2:
A RESOLUTION TO APPROVE AMENDMENT NO. 2 TO THE CONTRACT WITH THE
FAYETTEVILLE ADVERTISING AND PROMOTION COMMISSION FOR THE CITY TO
PROVIDE OPERATIONAL AND MAINTENANCE SERVICES FOR THE TOWN CENTER
PARKING DECK IN EXCHANGE FOR THE USE OF FIFTY-FIVE (55) PARKING SPACES FOR A
PERIOD OF ONE YEAR WITH FIVE ADDITIONAL ONE YEAR AUTOMATIC RENEWALS
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE,
ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby approves Amendment No.
2 to the contract with the Fayetteville Advertising and Promotion Commission for the City to provide
operational and maintenance services for the Town Center Parking Deck in exchange for the use of
fifty-five(55)parking spaces for a period of one year with five additional one year automatic renewals.
City of Fayetteville,Arkansas Page 1 Printed on 811972015
City of Fayetteville Staff Review Form
2015-0371
Legistar File ID
9/1/2015
City Council Meeting Date•Agenda Item Only
N/A for Non-Agenda Item
Melissa Elmore 8/6/2015 Parking&Telecommunications/
Utilities Department
Submitted By Submitted Date Division/ Department
Action Recommendation:
Approve Amendment#2 To Lease Agreement With The Fayetteville Advertising& Promotion Commission for the
City to provide operational and maintenance services for the Town Center parking deck. This Amendment is a
continuation of previous Agreements that have been in effect since November 2001.
Budget Impact:
2130.9130.5308.00 Parking
Account Number Fund
Project Number Project Title
Budgeted Item? Yes Current Budget $ 33,000.00
Funds Obligated $ -
Current Balance �$ 33,000.00
Does item have a cost? No Item Cost
Budget Adjustment Attached? No Budget Adjustment
Remaining Budget 5 33,000.00
V20140710
Previous Ordinance or Resolution #
Original Contract Number: Approval Date:
Comments:
CITY OF
Taye evl le CITY COUNCIL AGENDA MEMO
ARKANSAS
MEETING OF SEPTEMBER 1, 2015
TO: Mayor and City Council
THRU: Don Marr, Chief of Staff
FROM: Melissa Elmore, Parking Management
DATE: August 6, 2015
SUBJECT: Approval of Amendment#2 to the Agreement with the Fayetteville
Advertising and Promotions Commission
RECOMMENDATION:
Staff recommends approving Amendment #2 to the Agreement with the Fayetteville Advertising
and Promotions Commission, operating as the Fayetteville Town Center, for Parking
Management staff to provide operational and maintenance services for the Town Center parking
deck. The term of the Agreement is for one (1) year with automatic renewal for five (5) additional
one (1) year terms.
BACKGROUND:
The City entered into the original Agreement with the Fayetteville Advertising and Promotion
Commission on November 12, 2001, upon the opening of the newly constructed parking deck.
The Agreement was an exchange of services between the City of Fayetteville and the Town
Center.
The City of Fayetteville Parking Management Division provides cleaning services for all levels of
the parking deck, the Plaza contracted parking lot (below), the Town Center Plaza (above) and
the delivery and loading dock area. In exchange for these City services, the Commission allows
the City the use of up to fifty-five (55) parking spaces in the deck to be used by City employees.
DISCUSSION:
The annual cost to lease these fifty-five (55) parking spaces would be $33,000.00. Staff feels that
this agreement, with its exchange of services, is a benefit to both the City of Fayetteville and the
Town Center. The Town Center avoids the need for additional staffing and the City avoids the
additional expense of these spaces.
BUDGET/STAFF IMPACT:
There is no direct budge impact as this is an exchange of services.
Attachments:
Amendment #2 To The Agreement With The Fayetteville Advertising & Promotion Commission
Amendment #1 To The Agreement With The Fayetteville Advertising & Promotion Commission
Agreement dated February 13, 2002
Mailing Address:
113 W. Mountain Street www.fayetteville-ar.gov
Fayetteville, AR 72701
AMENDMENT #2 TO THE AGREEMENT WITH THE FAYETTEVILLE
ADVERTISING & PROMOTION COMMISSION
BE IT KNOWN TO ALL:
That the City of Fayetteville. Arkansas and the Fayetteville Advertising & Promotion
Commission, on this day of 2015. hereby agree that their Agreement of
February 13, 2002, which was extended by Amendment #1 on February 12, 2008, shall be
amended by extending the term of the Agreement retroactively from February 13, 2014, for a
term of one (1) year from the date of' execution of this Amendment, after which it shall
automatically renew for five (5) additional one (1 ) year terms, unless the parties, by mutual
agreement, choose to amend or terminate the Agreement prior to the expiration of the then
current term.
The parties agree and understand that this Amendment is supplemental to their
Agreement of February 13. 2002, and Amendment #1 to the Agreement of February 12, 2008.
and that it does not alter. amend or abridge any of the rights, obligations.. or duties of the parties
not expressly addressed herein.
IN WITNESS WHEREOF, the parties hereto have caused their signatures to be set by
their authorized representative effective the date set forth herein above.
Fayetteville Advertising & Promotion City of Fayetteville, Arkansas
Commission
CRIN,G PION Ch i LIONELD JORDAN, Mayor
WITNESS: ATTEST:
/1
Sondra E. Smith. Cit%Clerk/Treasurer