HomeMy WebLinkAbout2014-06-03 - Agendas - Final ALDERMEN
CITY OF Ward 1 Position 1-Adella Gray
Mayor Lioneld Jordan V� Ward 1 Position 2—Sarah Marsh
City Attorney Kit Williams Taay e e T 1 e Ward 2 Position 1—Mark Kinion
ell �/ Ward 2 Position 2—Matthew Petty
City Clerk Sondra E. Smith Ward 3 Position 1—Justin Tennant
Ward 3 Position 2—Martin W.Schoppmeyer,Jr.
Ward 4 Position 1—Rhonda Adams
Ward 4 Position 2—Alan T. Long
Final Agenda
City of Fayetteville Arkansas
City Council Meeting
June 03, 2014
A meeting of the Fayetteville City Council will be held on June 03, 2014 at 5:30 PM in Room 219
of the City Administration Building located at 113 West Mountain Street, Fayetteville, Arkansas.
Call to Order
Roll Call
Pledge of Allegiance
Mayor's Announcements, Proclamations and Recognitions:
City Council Meeting Presentations, Reports and Discussion Items:
Agenda Additions:
A. Consent:
1. Approval of the May 20, 2014 City Council meeting minutes. APPROVED
2. Evans Construction and Remodeling, LLC: A resolution to authorize a contract with
Evans Construction and Remodeling, LLC in the amount of$24,900.00 for Community
Development Block Grant rehabilitation of an eligible residence located at 505 West
Mountain Street.
PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 102-14
Mailing Address:
113 W Mountain Street www.fayetteville-ar.gov
Fayetteville, AR 72701
3. Bid #14-24 Lewis Ford Sales, Inc.: A resolution to award Bid #14-24 to Lewis Ford
Sales, Inc. of Fayetteville, Arkansas for the purchase of a 2015 Ford F550 pickup truck
with Reading Utility Body in the amount of$44,276.00 for use by the Water and Sewer
Operations Division, and to approve a budget adjustment.
PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 103-14
4. Bid #14-25 Lewis Ford Sales, Inc.: A resolution to award Bid #14-25 to Lewis Ford
Sales, Inc. of Fayetteville, Arkansas for the purchase of a Ford F150 pickup truck with
Maxon Lift Gate in the amount of $25,652.40 for use by the Recycling and Trash
Collection Division, and to approve a budget adjustment.
PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 104-14
5. Bid #14-26 Lewis Ford Sales, Inc.: A resolution to award Bid #14-26 to Lewis Ford
Sales, Inc. of Fayetteville, Arkansas for the purchase of a Ford F350 pickup truck with
Reading Utility Body in the amount of $41,707.00 for use by the Water and Sewer
Operations Division.
PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 105-14
6. Bid#14-27 Equipment Resource Management, Inc.: A resolution to award Bid#14-27
to Equipment Resource Management, Inc. of Little Rock, Arkansas for the purchase of a
Wirtgen Milling Machine W200i in the amount of$589,690.00 with a trade-in allowance
of $250,000.00 for a total cost to the city of $339,690.00 for use by the Transportation
Division, and to approve a budget adjustment.
PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 106-14
7. Bid#14-21 Suncoast Infrastructure,Inc.: A resolution to award Bid#14-2 1,to authorize
a contract with Suncoast Infrastructure,Inc. in the amount of$76,995.00 to construct Phase
Two of Elkins Outfall Gravity Sewer Improvements, to approve a $10,000.00 project
contingency, and to approve a budget adjustment.
PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 107-14
8. State of Arkansas Department of Information Systems: A resolution to authorize the
Mayor to sign a Master Service Agreement with the State of Arkansas Department of
Information Systems in the amount of$52,000.00 for database administration services for
the remainder of 2014, to approve a project contingency in the amount of$8,000.00, and
to approve a budget adjustment.
PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 108-14
B. Unfinished Business: None
Mailing Address:
113 W. Mountain Street vl Aayetteville-acgov
Fayetteville,AR 72701
C. Public Hearing:
1. Stroud Investment Properties, LLC: A resolution to order the razing and removal of a
dilapidated and unsafe structure owned by Stroud Investment Properties, LLC located at
540 North Betty Jo Drive in the City of Fayetteville, Arkansas, and to approve a budget
adjustment. This resolution was Tabled at the May 20, 2014 City Council meeting to the
June 3, 2014 City Council meeting.
THIS RESOLUTION WAS TABLED INDEFINITELY
D. New Business:
1. Stephen and Bonnie G. Turner Settlement: A resolution pursuant to Fayetteville Code
of Ordinances Section 39.10(C)(4) to authorize the Mayor to pay $25,552.15 to Stephen
and Bonnie G. Turner for a wastewater damage claim arising at 1532 N. Hillcrest Avenue,
and to approve a budget adjustment.
PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 109-14
2. VAC 14-4623 (229 N. School St./Parking Deck): An ordinance approving VAC 14-4623
submitted by the City of Fayetteville for property located at 2229 N. School Avenue to
vacate a 5 foot utility easement and a 10 foot right-of-way easement.
PASSED AND SHALL BE RECORDED AS ORDINANCE NO. 5690
3. Amend Chapter 50 Garbage and Trash: An ordinance to change the name of Chapter
50 Garbage and Trash to Recycling and Trash Collection, to change all references to Solid
Waste and Recycling Division within Chapter 50 to Recycling and Trash Collection
Division, to change "Operations Director" to "Recycling and Trash Collection Manager"
throughout Chapter 50, and to amend §50.05 Depositing on Streets, Alleys, or Sidewalks
of the Fayetteville Code.
PASSED AND SHALL BE RECORDED AS ORDINANCE NO. 5691
4. Amend §174.08 Prohibited Signs: An ordinance to amend §174.08 Prohibited Signs (C)
Portable Swinger or Temporary Attraction Sign Boards to allow more freestanding "A"
frame sandwich/menu sign boards.
PASSED AND SHALL BE RECORDED AS ORDINANCE NO. 5692
E. City Council Agenda Session Presentations:
1. One Book One Community—Maylon Rice
F. City Council Tour:
Mailing Address:
113 W. Mountain Street vl Aayetteville-acgov
Fayetteville,AR 72701
G. Announcements:
Adjournment: 6:00 p.m.
NOTICE TO MEMBERS OF THE AUDIENCE
All interested persons may address the City Council on agenda items of New and Old Business. Please wait
for the Mayor to request public comment and then come to the podium, give your name, address, and
comments about the agenda item. Please address only the Mayor. Questions are usually answered by the Mayor,
Aldermen or Staff after the public comment period is over. Please keep your comments brief and respectful. Each
person is only allowed one turn at the microphone for discussion of an agenda item.
All cell phones must be silenced and may not be used within the City Council Chambers.
Below is a portion of the Rules of Order and Procedure of the Fayetteville City Council pertaining to City Council
meetings:
Agenda additions. A new item which is requested to be added to the agenda at a City Council meeting
should only be considered if it requires immediate City Council consideration and if the normal agenda setting
process is not practical. The City Council may only place such new item on the City Council meeting's agenda
by suspending the rules by two-thirds vote. Such agenda addition shall be heard prior to the Consent Agenda.
Consent Agenda. Consent Agenda items shall be read by the Mayor and voted upon as a group without
discussion by the City Council. If an Alderman wishes to comment upon or discuss a Consent Agenda item,
that item shall be removed and considered immediately after the Consent Agenda has been voted upon.
Old business and new business.
Presentations by staff and applicants. Agenda items shall be introduced by the Mayor and, if an
ordinance, read by the City Attorney. City staff shall then present a report. An agenda applicant (city
contractor,rezoning or development applicant,etc.)may present its proposal only during this presentation
period, but may be recalled by an alderman later to answer questions. Staff and applicants may use
electronic visual aids in a City Council meeting as part of their presentation.
Public comments. Public comment shall be allowed for all members of the audience on all items of old
and new business and subjects of public hearings. No electronic visual aid presentations shall be allowed,
but the public may submit photos, petitions, etc.to be distributed to the City Council. If a member of the
public wishes forthe City Clerk to distribute materials to the City Council before its meeting,such materials
should be supplied to the City Clerk office no later than 9:00 a.m. on the day of the City Council meeting.
Any member of the public shall first state his or her name and address, followed by a concise statement
of the person's position on the question under discussion. Repetitive comments should be avoided; this
applies to comments made previously either to the City Council or to the Planning Commission when
those Planning Commission minutes have been provided to the Aldermen. All remarks shall be
addressed to the Mayor or the City Council as a whole and not to any particular member of the City
Council. No person other than the Aldermen and the person having the floor shall be permitted to enter
into any discussions without permission of the Mayor. No questions shall be directed to an Alderman or
city staff member except through the Mayor.
Courtesy and respect. All members of the public, all city staff and elected officials shall accord the utmost
courtesy and respect to each other at all times. All shall refrain from rude or derogatory remarks, reflections
as to integrity, abusive comments and statements about motives or personalities. Any member of the public
who violates these standards shall be ruled out of order by the Mayor, must immediately cease speaking and
shall leave the podium.
Interpreters or TDD for hearing impaired are available for all City Council meetings, a 72 hour advance notice
is required. For further information or to request an interpreter, please call 575-8330.
A copy of the complete City Council agenda is available at accessfayetteville.org or in the office of the City Clerk, 113
W. Mountain, Fayetteville,Arkansas.
Mailing Address:
113 W. Mountain Street vl Aayetteville-acgov
Fayetteville,AR 72701
City Council Meeting: June 3, 2014 Adjourn:
Subject: Roll
Tennant ✓
Schoppmeyer
Adams
Long
P Gray
~Jw�
Marsh
�— Kinion
Petty Q 6DG
Mayor Jordan
Subject:
Motion To:
Motion By:
Seconded:
Tennant
Schoppmeyer
Adams
Long
Gray
Marsh
Kinion
Petty
Mayor Jordan
City Council Meeting: June 3,2014
Subject: Consent
Motion To:
Motion By:
Seconded:
Tennant
Schoppmeyer /
M, Adams ,/
apprDAd Long
Gray
Marsh
Kinion
Petty
Mayor Jordan
0
Subject:
Motion To:
Motion By:
Seconded:
Tennant
Schoppmeyer
Adams
Long
Gray
Marsh
Kinion
Petty
Mayor Jordan
City Council Meeting: June 3,2014
Subject: None
Motion To:
Motion By:
Seconded:
B. 1 Tennant
Unfinished Schoppmeyer
Business Adams
Long
Gray
Marsh
Kinion
Petty
Mayor Jordan
Subject:
Motion To:
Motion By:
Seconded:
Tennant
Schoppmeyer
Adams
Long
Gray
Marsh
Kinion
Petty
Mayor Jordan
City Council Meeting: June 3, 2014
Subject: Stroud Investment Properties,LLC
Motion To:
Motion By:
Seconded:
C. 1 Tennant f
Public Schoppmeyer
Hearing Adams ✓
Long ✓
Gray ✓
J7JvAWJ Marsh
Kinion ✓
Petty Q6Sr,,L
Mayor Jordan
Subject:
Motion To:
Motion By:
Seconded:
Tennant
Schoppmeyer
Adams
Long
Gray
Marsh
Kinion
Petty
Mayor Jordan
City Council Meeting: June 3, 2014
Subject: Stephen and Bonnie G. Turner Settlement
Motion To:
Motion By:
Seconded: G
D. 1 Tennant
New Schoppmeyer
Business Adams /
Long
i Gray ✓
--�" — Marsh
Kinion
Petty
Mayor Jordan
7-a
Subject: -. VAC 14-4623 (229 N. School St./Parking Deck
Motion To:
Motion By:
Seconded:
D 2 Tennant f
New Schoppmeyer ✓ ✓
Business Adams
Long ✓ ✓
f�QSscd Gray i/ Wool I/
Marsh dr r/ ✓
Kinion ✓ °'
Petty
Mayor Jordan
7v -7 -0 "7-0
City Council Meeting: June 3, 2014
Subject: Amend Chapter 50 Garbage and Trash
Motion To:
Motion By:
Seconded:
D.3 Tennant
New Schoppmeyer ✓ ✓ ✓
Business Adams ✓ ✓
Long '� ✓
Gray '� ✓ ✓
C- Marsh �/ J
Kinion '✓ ✓ `�
PettyFwA
Mayor Jordan 7-0
Subject: Amend 174.08 Prohibited Signs
Motion To: dhd Re.J Yd i iaJ )Whl�
Motion By:
Seconded:
D. 4 Tennant ✓ ✓ ✓
New Schoppmeyer ✓ ✓
Business Adams ✓ ✓ ✓
Long ✓ �✓
P uoa Gray ✓ f
Marsh ✓ ✓ `�
Kinion "� ✓
Petty �a
Mayor Jordan
Ll
DEPARTMENTAL CORRESPONDENCE
OFFICE OF THE
CITY ATTORNEY Kit Williams
City Attorney
Blake Pennington
Assistant City Attorney
TO: Mayor Jordan Patti Mulford
Paralegal
THRU: Sondra Smith, City Clerk
FROM: Kit Williams, City Attorne
DATE: June 4,2014
RE: Resolutions and Ordinances prepared by the City Attorney's Office and passed at the
City Council meeting of June 3,2014
1. Evans Construction and Remodeling, LLC: A resolution to authorize a contract with
Evans Construction and Remodeling, LLC in the amount of $24,900.00 for Community
Development Block Grant rehabilitation of an eligible residence located at 505 West
Mountain Street.
2. Bid #14-24 Lewis Ford Sales, Inc.: A resolution to award Bid #14-24 to Lewis Ford Sales,
Inc. of Fayetteville, Arkansas for the purchase of a 2015 Ford F550 pickup truck with
Reading Utility Body in the amount of $44,276.00 for use by the Water and Sewer
Operations Division, and to approve a budget adjustment.
3. Bid 914-25 Lewis Ford Sales, Inc.: A resolution to award Bid #14-25 to Lewis Ford Sales,
Inc. of Fayetteville, Arkansas for the purchase of a Ford F150 pickup truck with Maxon Lift
Gate in the amount of$25,652.40 for use by the Recycling and Trash Collection Division,
and to approve a budget adjustment.
4. Bid #14-26 Lewis Ford Sales, Inc.: A resolution to award Bid #14-26 to Lewis Ford Sales,
Inc. of Fayetteville, Arkansas for the purchase of a Ford F350 pickup truck with Reading
Utility Body in the amount of $41,707.00 for use by the Water and Sewer Operations
Division.
5. Bid #14-27 Equipment Resource Management, Inc.: A resolution to award Bid #14-27 to
Equipment Resource Management, Inc. of Little Rock, Arkansas for the purchase of a
Wirtgen Milling Machine W200i in the amount of$589,690.00 with a trade-in allowance of
$250,000.00 for a total cost to the city of$339,690.00 for use by the Transportation Division,
and to approve a budget adjustment.
6. Bid#14-21 Suncoast Infrastructure,Inc.: A resolution to award Bid#14-21,to authorize a
contract with Suncoast Infrastructure, Inc. in the amount of $76,995.00 to construct Phase
Two of Elkins Outfall Gravity Sewer Improvements, to approve a $10,000.00 project
contingency, and to approve a budget adjustment.
7. State of Arkansas Department of Information Systems: A resolution to authorize the
Mayor to sign a Master Service Agreement with the State of Arkansas Department of
Information Systems in the amount of$52,000.00 for database administration services for the
remainder of 2014, to approve a project contingency in the amount of $8,000.00, and to
approve a budget adjustment.
8. Bonnie G. Turner Settlement: A resolution pursuant to Fayetteville Code of Ordinances
Section 39.10(C)(4) to authorize the Mayor to pay $25,552.15 to Bonnie G. Turner in
settlement of a damage claim arising at 1532 N. Hillcrest Avenue, and to approve a budget
adjustment.
9. Amend Chapter 50 Garbage and Trash: An ordinance to change the name of Chapter 50
Garbage and Trash to Recycling and Trash Collection, to change all references to Solid
Waste and Recycling Division within Chapter 50 to Recycling and Trash Collection
Division, to change "Operations Director" to "Recycling and Trash Collection Manager"
throughout Chapter 50, and to amend §50.05 Depositing on Streets, Alleys, or Sidewalks of
the Fayetteville Code.
10. Amend §174.08 Prohibited Signs: An ordinance to amend §174.08 Prohibited Signs (C)
Portable Swinger or Temporary Attraction Sign Boards to allow more freestanding "A"
frame sandwich/menu sign boards.
ALDERMEN
CITY OF Ward 1 Position 1-Adella Gray
Mayor Lioneld Jordan V� Ward 1 Position 2—Sarah Marsh
City Attorney Kit Williams Taay e e T 1 e Ward 2 Position 1—Mark Kinion
ell �/ Ward 2 Position 2—Matthew Petty
City Clerk Sondra E. Smith Ward 3 Position 1—Justin Tennant
Ward 3 Position 2—Martin W.Schoppmeyer,Jr.
Ward 4 Position 1—Rhonda Adams
Ward 4 Position 2—Alan T. Long
Final Agenda
City of Fayetteville Arkansas
City Council Meeting
June 03, 2014
A meeting of the Fayetteville City Council will be held on June 03, 2014 at 5:30 PM in Room 219
of the City Administration Building located at 113 West Mountain Street, Fayetteville, Arkansas.
Call to Order
Roll Call
Pledge of Allegiance
Mayor's Announcements, Proclamations and Recognitions:
City Council Meeting Presentations, Reports and Discussion Items:
Agenda Additions:
A. Consent:
1. Approval of the May 20, 2014 City Council meeting minutes.
2. Evans Construction and Remodeling, LLC: A resolution to authorize a contract with
Evans Construction and Remodeling, LLC in the amount of$24,900.00 for Community
Development Block Grant rehabilitation of an eligible residence located at 505 West
Mountain Street.
Mailing Address:
113 W Mountain Street www.fayetteville-ar.gov
Fayetteville, AR 72701
3. Bid #14-24 Lewis Ford Sales, Inc.: A resolution to award Bid #14-24 to Lewis Ford
Sales, Inc. of Fayetteville, Arkansas for the purchase of a 2015 Ford F550 pickup truck
with Reading Utility Body in the amount of$44,276.00 for use by the Water and Sewer
Operations Division, and to approve a budget adjustment.
4. Bid #14-25 Lewis Ford Sales, Inc.: A resolution to award Bid #14-25 to Lewis Ford
Sales, Inc. of Fayetteville, Arkansas for the purchase of a Ford F150 pickup truck with
Maxon Lift Gate in the amount of $25,652.40 for use by the Recycling and Trash
Collection Division, and to approve a budget adjustment.
5. Bid #14-26 Lewis Ford Sales, Inc.: A resolution to award Bid #14-26 to Lewis Ford
Sales, Inc. of Fayetteville, Arkansas for the purchase of a Ford F350 pickup truck with
Reading Utility Body in the amount of $41,707.00 for use by the Water and Sewer
Operations Division.
6. Bid#14-27 Equipment Resource Management, Inc.: A resolution to award Bid#14-27
to Equipment Resource Management, Inc. of Little Rock, Arkansas for the purchase of a
Wirtgen Milling Machine W200i in the amount of$589,690.00 with a trade-in allowance
of $250,000.00 for a total cost to the city of $339,690.00 for use by the Transportation
Division, and to approve a budget adjustment.
7. Bid#14-21 Suncoast Infrastructure,Inc.: A resolution to award Bid#14-21,to authorize
a contract with Suncoast Infrastructure, Inc. in the amount of$76,995.00 to construct Phase
Two of Elkins Outfall Gravity Sewer Improvements, to approve a $10,000.00 project
contingency, and to approve a budget adjustment.
8. State of Arkansas Department of Information Systems: A resolution to authorize the
Mayor to sign a Master Service Agreement with the State of Arkansas Department of
Information Systems in the amount of$52,000.00 for database administration services for
the remainder of 2014, to approve a project contingency in the amount of$8,000.00, and
to approve a budget adjustment.
B. Unfinished Business: None
C. Public Hearing:
1. Stroud Investment Properties, LLC: A resolution to order the razing and removal of a
dilapidated and unsafe structure owned by Stroud Investment Properties, LLC located at
540 North Betty Jo Drive in the City of Fayetteville, Arkansas, and to approve a budget
adjustment. This resolution was Tabled at the May 20, 2014 City Council meeting to the
June 3, 2014 City Council meeting.
Mailing Address:
113 W. Mountain Street vl Aayetteville-acgov
Fayetteville,AR 72701
D. New Business:
1. Stephen and Bonnie G. Turner Settlement: A resolution pursuant to Fayetteville Code
of Ordinances Section 39.10(C)(4) to authorize the Mayor to pay $25,552.15 to Stephen
and Bonnie G. Turner for a wastewater damage claim arising at 1532 N. Hillcrest Avenue,
and to approve a budget adjustment.
2. VAC 14-4623 (229 N. School St./Parking Deck): An ordinance approving VAC 14-4623
submitted by the City of Fayetteville for property located at 2229 N. School Avenue to
vacate a 5 foot utility easement and a 10 foot right-of-way easement.
3. Amend Chapter 50 Garbage and Trash: An ordinance to change the name of Chapter
50 Garbage and Trash to Recycling and Trash Collection, to change all references to Solid
Waste and Recycling Division within Chapter 50 to Recycling and Trash Collection
Division, to change "Operations Director" to "Recycling and Trash Collection Manager"
throughout Chapter 50, and to amend §50.05 Depositing on Streets, Alleys, or Sidewalks
of the Fayetteville Code.
4. Amend §174.08 Prohibited Signs: An ordinance to amend §174.08 Prohibited Signs (C)
Portable Swinger or Temporary Attraction Sign Boards to allow more freestanding "A"
frame sandwich/menu sign boards.
E. City Council Agenda Session Presentations:
1. One Book One Community—Maylon Rice
F. City Council Tour:
G. Announcements:
Adjournment:
Mailing Address:
113 W. Mountain Street vl Aayetteville-acgov
Fayetteville,AR 72701
NOTICE TO MEMBERS OF THE AUDIENCE
All interested persons may address the City Council on agenda items of New and Old Business. Please wait
for the Mayor to request public comment and then come to the podium, give your name, address, and
comments about the agenda item. Please address only the Mayor. Questions are usually answered by the Mayor,
Aldermen or Staff after the public comment period is over. Please keep your comments brief and respectful. Each
person is only allowed one turn at the microphone for discussion of an agenda item.
All cell phones must be silenced and may not be used within the City Council Chambers.
Below is a portion of the Rules of Order and Procedure of the Fayetteville City Council pertaining to City Council
meetings:
Agenda additions. A new item which is requested to be added to the agenda at a City Council meeting
should only be considered if it requires immediate City Council consideration and if the normal agenda setting
process is not practical. The City Council may only place such new item on the City Council meeting's agenda
by suspending the rules by two-thirds vote. Such agenda addition shall be heard prior to the Consent Agenda.
Consent Agenda. Consent Agenda items shall be read by the Mayor and voted upon as a group without
discussion by the City Council. If an Alderman wishes to comment upon or discuss a Consent Agenda item,
that item shall be removed and considered immediately after the Consent Agenda has been voted upon.
Old business and new business.
Presentations by staff and applicants. Agenda items shall be introduced by the Mayor and, if an
ordinance, read by the City Attorney. City staff shall then present a report. An agenda applicant (city
contractor,rezoning or development applicant,etc.)may present its proposal only during this presentation
period, but may be recalled by an alderman later to answer questions. Staff and applicants may use
electronic visual aids in a City Council meeting as part of their presentation.
Public comments. Public comment shall be allowed for all members of the audience on all items of old
and new business and subjects of public hearings. No electronic visual aid presentations shall be allowed,
but the public may submit photos, petitions, etc.to be distributed to the City Council. If a member of the
public wishes forthe City Clerk to distribute materials to the City Council before its meeting,such materials
should be supplied to the City Clerk office no later than 9:00 a.m. on the day of the City Council meeting.
Any member of the public shall first state his or her name and address, followed by a concise statement
of the person's position on the question under discussion. Repetitive comments should be avoided; this
applies to comments made previously either to the City Council or to the Planning Commission when
those Planning Commission minutes have been provided to the Aldermen. All remarks shall be
addressed to the Mayor or the City Council as a whole and not to any particular member of the City
Council. No person other than the Aldermen and the person having the floor shall be permitted to enter
into any discussions without permission of the Mayor. No questions shall be directed to an Alderman or
city staff member except through the Mayor.
Courtesy and respect. All members of the public, all city staff and elected officials shall accord the utmost
courtesy and respect to each other at all times. All shall refrain from rude or derogatory remarks, reflections
as to integrity, abusive comments and statements about motives or personalities. Any member of the public
who violates these standards shall be ruled out of order by the Mayor, must immediately cease speaking and
shall leave the podium.
Interpreters or TDD for hearing impaired are available for all City Council meetings, a 72 hour advance notice
is required. For further information or to request an interpreter, please call 575-8330.
A copy of the complete City Council agenda is available at accessfayetteville.org or in the office of the City Clerk, 113
W. Mountain, Fayetteville,Arkansas.
Mailing Address:
113 W. Mountain Street vl Aayetteville-acgov
Fayetteville,AR 72701
A.8
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�W✓ �•+ Claire 90,g14mation Page 1Sof 14
oopompt of 10101motE sptoms dor Mike Beebe
Oe
Arkansas..AState ofTechnology. Governor
MASTER SERVICE AGREEMENT
Master Service Agreement# AASIS'Business Area* Term End Date:
0517 Automatic renewal per
Biennium
Customer.
City, of Fayetteville
Address:
113 West Mountain Street
Fayetteville, Arttansas, 72701
PLEASE DESIGNATE CUSTOMER AGENCY CONTACT INFORMATION BELOW
Customer Contact Person:
Title: IT Project Manager
Email Address: dvandertord@fayettevilie-ar.gov
Phone Number: 479-973-4834
Forquestions concerning this Master Service Agreement, please contact:
DIS Contact Person: Mary McCoy, DIS Contracts Administrator
Email: DIS.Contractsnarkansas.ci or marv:mccclvftarkansas.00v
Fax Number:501-882-4310
MSA.# eMSA_Prefix»
DIS-258 Page 1 of 11
One Capitol Melt I P.O.Box.3S5t3 1 LRtte:Rock.AR 72203 1.phone 501:6822701 1 tax 501.682.4310 I. wwwAKstate.aws
A.8
State of Arkansas Department
of Information Systems
Page 2 of 14
1. Prelude
The goal of this Master Service Agreement(MSA) is to establish a master set of Terms and Conditions to
govern all services rendered to Customer by the Department of Information Systems (DIS)within the term
of the referenced biennium.
H.DIS Responsibilities
DIS shall be responsible for providing services in compliance with the Terms and Conditions of the MSA
and with any additional Terms and Conditions contained in DIS Service Requests, as signed by all patties
and incorporated herein by reference.
Ill.:Customer Responsibilities
Customer shall be.responsible for complying with the Terms and Conditions of the MSA. Customer shall
provide and make available appropriate staff members to act as primary contacts pursuant to the notice
provisions contained in the'MSA Terms and Conditions.
IV.Term
The Contract period will become effective upon execution of the MSA or on July 1, 2009, whichever date
later occurs, and terminates upon the discontinuation of service pursuant,to item 9 of the DIS MSA Terms
and Conditions.
V.Amendments
Any amendments to the MSA shall be made in writing and signed by both parties prior to becoming
effective.
MSA# aMSA Prefiitu Page 2 of 11
DIS-26B
One CaORot Meti .1 P.O.amc 3355;1 Uttie ROM AR 72203 1 phony 501.882.2701. I fax 501,882.4310 I www:dis"ear.us
A.8
State of Arkansas Department
of Information Systems
Vi. Estimates Only Page 3 of 14
All costs for services performed in accordance with Service Requests represent estimates only and are
subject to change. DIS agrees to regularly invoice the Customer for services provided in order that the
Customer may monitor the status of the Project Cost for which the Customer has sole responsibility for
payment. In addition, DIS agrees to make a good faith effort to inform Customer of an increase in the
Cost Estimate at the time it is determined actual costs will exceed the Cost Estimate by 25%. At that time
or before, DIS and Customer shall discuss and agree, in writing, to any additional costs exceeding the
applicable Cost Estimate. In any event, Customer agrees to pay DIS for all services performed by DIS in
accordance with the DIS Rate Schedule including any costs for services performed that exceed the
amount of the initial Cost Estimate.
VII.Termination
The termination provisions set forth in the DIS Master Service Agreement Terms and Conditions attached
hereto and incorporated herein shall govern the MSA.
Vill.Availability of Funds
As a party to the MSA, Customer verifies that funds are legally available to pay DIS for services
performed pursuant to the MSA and DIS Service:Requests.
IX.Taxes and Fees
Taxes and fees are not covered under the terms of the MSA and may result in additional charges to
Customer.
X. Public Disclosure
Upon execution of the MSA by all parties,terms of the MSA shall become available to the public pursuant
to the provisions of Ark. Code Ann. §25-19-101 at seq.
Xt.Authority
The MSA shall be governed by the laws of the State of Arkansas.
MSA# «MSA Prefixs
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One Capitol Mail I P.D.Boz 31551 Little:Rock.AR 72203 I .phone 503.682.2701.'.I fax501:682.4310 I WWWdls.9tate.aru3.
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State of Arkansas Department
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1n signing the MSA, Customer hereby agrees to all Terms and Conditions set forth herein including
without limitation, DIS Master Service Agreement Terms and Conditions.
3(111. Signatures
Customer Department of Information Systems
One Capitol Mali
PO Box 3155
Little Rock, AR 72203-3155
Signature: Signature;_.
Printed Name: Printed Name, Claire Bailey
Tifie: Title: Director
Date: Date: l �r
MSA# aMSkPrefix»
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one Capitol.Mall I P.O.Box USS I Uttle Rock,.AH 72203 10oit8 SOL682:2701 I tax 50L682A310 I www.dISM te.W.Us.
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State of Arkansas Department
of Information Systems
DIS Master Service Agreement Terms and Conditions Page 5 of 14
1, INTRODUCTION: As used In this document, the Department of Information Systems hereinafter will
be referred to as"DIS". Any State of Arkansas agency, institution, board, commission, or governmental
entity to which services are provided will hereinafter be referred to as "Customer". DIS Master Service
Agreement and DIS Service Request(s),,hereinafter referred to collectively as"MSK, when signed by the
Customer and DIS, will incorporate DIS Terms and Conditions and become part of the Agreement,
consistent with Arkansas Code Annotated, Section 25, Chapter 4. This Master Service Agreement shall
govern all services rendered to Customer within the term-of'the referenced biennium. These Terms and
Conditions shall supersede any and all existing agreements between DIS and Customer.
Z. DIS SERVICE: The Customer:and DIS shall sign an MSA before new DIS Service is initiated. The
MSA must be signed by a person authorized to commit Customer funds. Customer shall be billed upon
provision of DIS Services and Customer shall pay DI5 based on DIS Service Rates.
3. CUSTOMER CERTIFICATION: By entering into the MSA, the Customer certifies that appropriations
and funds are available to make payment for the DIS services to be provided.
4_ AGREEMENT: Contracts for the provision cif DIS services are inter-agency service agreements and
are exempt from the provisions of State Purchasing Law and Regulation. Further, they are not
considered to be Professional Services or Consultant Services Contracts subject to review by the
Department of Finance and Administration (Office of State Procurement) nor are they required to be
submitted to the Arkansas Legislative Council for advice. Agreements shall be effective when signed by
the Customer and accepted by DIS.
5. RATES: 'DIS Service Rates are developed using generally accepted.accounting principles basedon
costs of operations and :apply to all,Customers. Customer will be responsible for all costs incurred'
including, but not limited to materials, contract services, labor, and travel time. DIS hourly rates will be
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One Capitol Mall t P.O.Box 31M 1 Uttle Rock,AR 12203 1 phone:561.682.2701 1 tax 501.682.4316 1 WWw:destate.W.us
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State of Arkansas Department
of Information Systems
Charged for all hours worked and all preparation and travel time associated with a DIS Service, DISPage s of 14
hourly labor rates will also be charged for all services provided to Customer during hours which may fall
outside of State normal working business hours (nights, weekends and holidays). DIS periodically
reviews and adjusts the rate structure. The MSA may requirean adjustment to reflect any fate change
including Federal Communications Commission or Public Service Commission approved tariffs.
A rate change is subject to the written approval of the ChiefFiscal Officer of the State upon the
written application of the department and review by the Legislative Council in order to effect compliance
with state.and federal statutory and regulatory,provisions. If rates charged to Customer are increased to
ensure compliance with state and federal statutory and regulatory provisions, DIS will notify Customer
before any changes shall be effected. DIS Rate Schedule will be periodically updated and will be located
at DIS Website.htto liwww dis arkansas.aov/list rate.html.
6, AGREEMENT COMPLETION: DIS will notify Customer when the service criteria outlined in the
Agreement has been met(if applicable). Customer shall notify DIS; in writing, if the services rendered are
not.compliant with the service criteria outlined in the Agreement. If DIS does not receive written
notification of dissatisfaction from the Customer'within thirty (30)working days, DIS obligations regarding
the services rendered, items delivered,or tasks completed will be deemed satisfied.
7. ISERViCE DELIVERY. DIS will provide services to meet the service criteria and will adjust the service
if it does not meet the criteria. Customer is responsible for verifying and approving requirements, test
results, and quality acceptance review prior to production status and for notifying DIS in writing within
thirty(30)days if the rendered services are not compliant with the service criteria.
8. CUSTOMER ACCOUNT CODES: DIS will assign unique Customer account Codes compatible with
DIS Billing Systems to each Agreement for services requested by the Customer.
MSA# aMSA_Prefix»
Pege
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one ceptta M1tall I RO.Sox 9155 I Uttie:Rock.AR 72203 1 Phone 501,682:2701 1 I&X 501.682.9310 1 WWWAIs.atate arum
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State of Arkansas Department
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9. AGREEMENT CANCELLATION: Agreement(s) may be cancelled by the Customer or DIS uponPage 7 of 14
provision of thirty(30) days prior written notice, to that effect, which notice is signed by an authorized
representative. Upon receipt of cancellation notice, DIS shall discontinue all work currently in progress
related to the Agreement(s). In the event Customer cancels an Agreement which specifies a duration or
commitment.term, amounts due to DIS for the unexpired portion of the term are due and payable upon
cancellation to the extent that DIS has incurred costs on behalf of Customer. However, in the event of
early termination of the,Agreement(s), DIS will makebest efforts•to-mitigate damages. Customer will be
liable for actual fees or costs incurred by DIS as a direct result of early termination by Customer of the
Agreement(s).
10. CANCELLATION CONDITION: Customer agrees to pay all charges and costs incurred by DIS
including, but not limited to, equipment,software, license fees; other material and time acquired on behalf
of Customer. DIS is obligated to recoup all unrecovered cost incurred on behalf of Customer. Customer
may be liable for termination charges imposed upon DIS by vendors from service cancellation. If
requested by the Customer within such written cancellation notice, DIS will provide, at the Customer's
expense, a report of the status of the entire Customer's work in progress before discontinuing services:
11. DIS EQUIPMENT:: Equipment provided by'DIS remains the property of DIS. Customer will provide a
limited access location with dedicated power for the equipment necessaryfor DIS to provide requested
services. Customer will exercise due care to provide an environmentally controlled,facility according to
manufacturer's equipment specifications. Customer assumes responsibility for all DIS equipment while in
the Customer's possession. Customer shall allow DIS reasonable access to equipment. Customer
agrees to obtain DIS authorisation in advance of any relocation or movement of such equipment.
12. CUSTOMER PROVIDED EQUIPMENT: Customer shall be responsible for upgrades and related cost
to equipment or software necessary to maintain compatibility with supporting DIS systems.
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One t`aP W Man i P.O.Box 3155 1 uttte flak;Alt 72203 1 phone 501.68227011 tax 301:652.4310 1 wwwAls.state.aws
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State of Arkansas Department
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Page 8 of 14
13. DAMAGE"TO OR LOSS OF DIS EQUIPMENT: Except for normal wear and tear, Customer shall be
liable for repair charges or replacement costs of DIS equipment or cable damaged due to Customer
negligence, intentional acts, unauthorized installation or maintenance, loss due to thea; or other causes
while in.Customees possession.
14. MAINTENANCE OF EQUIPMENT: DIS will provide maintenance coverage for all equipment and
cable provided in accordance with the MSA through DIS employed technicians or maintenance contracts
between DIS and appropriate vendor(s). Customer is responsible for the maintenance and operation of
Customer equipment or software acquired from sources other than DIS.
1'S. INVOICES DIS will provide Customer with monthly invoice(s) for actual services rendered.
Customer agrees to remit payment to DIS within forty-five (45) calendar days following the date of the
invoice(s)'. DIS may assess interest charges on any past due invoice(s), in accordance with state law.
16 INVOICE DISPUTE: Customer shall notify DIS lin writing concerning the details of any disputed
items(s) within forty-five (45) calendar days following the bate of the invoice(s). Customer remains
obligated to pay all undisputed portions of the invoices)within the same time period.
17' INVOICE NON-PAYMENT; 'DIS is authorized to;discontinue services to a Customer that does not
make a timely remittance of payment for services rendered, and DIS is specifically prohibited from
providing services to a Customer lacking funds or sufficient appropriations to pay for the services.
Furthermore, in accordance with Act 1722 of 2001, DISmay request that the State Chief Fiscal Officer
transfer overdue amounts from user accounts to the DIS revolving fund.
18. DATA: Any data supplied by Customer must adhere to DIS standards and procedures for equipment
and data format. Customer shall provide instructions for disposition of all data and is responsible for
transportation of all data inputs and outputs.
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one cephol-Mail 1 Po sox 3153 I Uttle:Rock.AR 72203 1 phone 5b1.682=i I fox WL682.4310 I wwwAls state.arms
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State of Arkansas Department
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19.SYSTEM STANDARDS; Applications or equipment supported by DIS system(s) and network(s) shalrage 9 of 14
be compatible with acceptable DIS standards and procedures. Customer shall notify DIS of any special
service requirements associated with audit,security, and control prior to initiation of service.
20. SERVICE SECURITY: Customer is responsible for all access to DIS services and equipment at the
Customers location. Consequences of unauthorized access and activity shall be the Customer's
:responsibility..
Customer agrees to adhere to DIS security policies while at DIS locations. DtS access badges
shall be relinquished when the accessing requirement ends.
DIS Security Policy states: "Official Business .Use Only — Unauthorized Use or Access is
Prohibited°. This system contains governmental Information. Only authorized users may access this
system,and any authorized use of the system, network or information contained herein must be related:to
the performance of official governmental functions or business. By accessing and using this system you
areconsenting to system monitoring for law enforcement and other purposes, Unauthorized use of, or
access to, this computer system may subject you to state and federal criminal prosecution and penalties
as well as civil penalties or both."
21. TOLL FRAUD: Toll Fraud Is defined as unauthorized [ails made neither by, nor In collusion with,
persons employed or previously employed by the Customer or agents of the Customer, and made by
means of remotely accessing the Basic Customer Telephone System from another location and
breaching the security of that Basic Customer Telephone System. DIS will investigate instances of Toil
Fraud in collaboration with outside sources to the extent possible. Customer will not be liable for Toll
Fraud charges but will be responsible for pursuing legal action attributed to, or resulting from, such Toll
Fraud.
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One Capttot Mail t P.O.Box 3155 I Llttie Rock.AR 72203 1 o fone 801.682.Voi. 1 fax 541.682.4310 I wwwAls.ate.atus
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State of Arkansas Department
of Information Systems
22. INTERNAL ABUSE: Other types of unauthorized calls including, but not limited to, direct-dialedPage 10 of 14
calling card and third party calls related to the Basic Customer Telephone System are classified as
"internal abuse". Internal abuse includes the use of the Customers public or private long distance
network or personal call forwarding feature during non-business hours to receive personal calls at home.
Any illegitimate authorization code calls will also be deemed internal abuse. These activities are not
regarded as fraud. DIS will assist in the identification of the unauthorized individual committing internal
abuse; however, Customer is liable for all charges incurred and is responsible for initiating any needed
disciplinary or legal actions resulting from such abuse.
23. INFORMATION DISCLOSURE: All programs,files,documentation and other information provided by
the Customeror developed by DIS for the Customer is considered owned by the Customer and will not be
disclosed by DIS except pursuant to court ordered process. Any inquiries regarding Customer-owned
information shallbe referred to the Customer. Infom2ation relating to the use of DIS provided services by
Customer is the property of DIS and. is subject to disclosure in accordance with the Freedom of
Information Act.
24. SERVICE INTERRUPTION. Under disaster conditions, DIS will make every occasioned effort to
restore services as rapidly as possible but will not be responsible for damage or delays in service
occasioned by disaster conditions. For purposes of a Customer's contingency plan in the event;of a
disaster, Customer should prepare its plan on the basis that DIS services are completely unavailable,
25,' BILLING ERRORS: Adjustments for billing errors(s) will be made only for the errant charges
identified and submitted in writing to the other party prior to the expiration of the biennial period in which
charges accrued.
A. CHANGE MANAGEMENT. Revisions to Service Requests shall be documented in writing and
approved by Customer. Revisions to MSA shall be documented in writing and approved by Customer.
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One Capitol Mali I P.O.Box 3155 I. LittleRock.AR 72203:1 phone 501.682.270i..I tax.501.682.4310 1 wwwAlsstate.arus
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State of Arkansas Department
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27. E-RATE ELIGIBILITY: E-Rate eligibility includes Customer meeting certification requirementsage tt of 1a
including but not limited to adequate budgetary resources for the undiscounted portion of any service
sought. DIS shall not be held liable far failure to meet.E-Rate certification. DIS shall not be responsible
for any funds related to failure to meet E-Rate certification. If an audit regarding E-Rate funds on behalf
of the Customer identifies ineligible funds and requires DIS to repay the ineligible funds, DIS shall bill the
customer for this repayment to recoup these funds.
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Dne:Capltol Mail I. P.O.Box 31W I Uttle Rae,AR 72203. 1 phone 501682,2701.:1 fax 501.682.4310 1 www.tBs.state.ar us
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State of Arkansas Department
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CAI Bill Rate Page 12 of to
kill at kt at
tt
Little Rock
I�.,
�.
b -
Administrator
ADM1 3,"$22,52§ x$22#98
ADM2 '1x',127.24
ADM3 ;x,;;$32.55UP3,333 21;,
==GADCGISAdministrator; ,
CADD/GIS Administrator l $39 19 n $3,9 99
CADD/GIS Administrator x'-, $45.36 ,i x'$4628
CADDIGIS Administrator 3 $6Z.61 $68.98'
Data Entry OperatorRr
DE1 $1443 0== $14 3i
DE2
Database Administrator - -
DBA 1 '$43.5544
DBA 2
DBA3 `'r$64.07 x$65:38
'Functional Architect
FA 1 F $32.16 „
FA 2
FA = 446:66
FA4 nr$55'55 Ep,356.6'8
Help Desk Analyst
HDA 1
HDA 2 $30,pf
HDA 3 'E"'
88 ;
Help Desk Support
HDS 1 $25 44
HDS 2 d„l $27 84
Produd,SpeOialist _ "
PS 1 $41.9
PS 2 $48 35 $49,33
PS 3 la"Progrmt anager
PM1 $46.9$PM 2 : : $53.85 ;
PM 3 �1 $68.571 $70:5b „
Prograjnmer
r=v ax
PR 1
PR
PR 3
77
PR
PRG4 St�i$63:38' 8
Qualify Assurance Specialist
QAS 1 $43.05 ,5493
QAS 2
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State of Arkansas Department
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Page 13 of 14
QAS 3 ;` $58,70 ,$59.8$ ..
Sr Architect s.
SRA1 $9342
Sr.Business SME MOM
hk �
BSMEt n , $86.211
Sr.DB Architect fi
DBA1 $76.35 $77.91
Sr.Program Manager
SPM1
SeniorConeultant y>
SC1 $76.319 ,-1,
SC2 $88.05 $95,3Q
S03 `:$102,2y
Service Desk.
M1 � 1 k;
SD2 $23.43 r:+'
:Software Process Engineer,
9 Stu
SPE 1
SPE 2
SPS3 ;' $59.10 UP',
System Alministrator
SA 1
SA 2 $39.91) $4017;1;
SA 3 777i55.97 $57*f0 9
System Specialist, p
SS 1
SS2 $3646 ,.$37„Z.1'
SS 3 $47.97, 8 t.AT-9,4
Team Lead 1pq
a £r
TL 1
57.59
TL °`r $6199 $63.24
Technical Architecture Specialist a
TAS 1 $39.72 1W $4053
TAS 2 ,� $47.02 $47,.97:
TAS 3
TAS 4(Lead)
Technic6tWriter1
e1,
TW 1 ;,: $27.00
TW 2
TW 3 ” $36.04 $36
Telecom Engineer =f
TE1 ,,' $33.57 $34:25' $. .
TE2 $38.51
TE3 $45.53
Tester r '
Test 1 ,
Test 2 $40.28 $41:08
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State of Arkansas Department
of Information Systems
a Page 14 of 14
Test 3 $4
Test 4
Voici'Data Engineer :ad
VDE1
VDE2
Vit,
VDE3