HomeMy WebLinkAbout2013-02-05 - Agendas - Final fT� Aldermen
Mayor Lioneld Jordan Fayve e T i le Ward 1 Position 1 —Adella Gray
Ward 1 Position 2—Sarah Marsh
City Attorney Kit Williams Ward 2 Position 1—Mark Kinion
ARKANSAS Ward 2 Positron 2—Matthew Petty
City Clerk Sondra Smith Ward 3 Position 1—Justin Tennant
Ward 3 Position 2—Martin W. Schoppmeyer,Jr.
Ward 4 Position 1 —Rhonda Adams
Ward 4 Position 2—Alan T.Long
Final Agenda
City of Fayetteville Arkansas
City Council Meeting
February 05, 2013
A meeting of the Fayetteville City Council will be held on February 05, 2013 at 6:00 PM in
Room 219 of the City Administration Building located at 113 West Mountain Street,
Fayetteville, Arkansas.
Call to Order
Roll Call
Pledge of Allegiance
Mayor's Announcements, Proclamations and Recognitions:
City Council Meeting Presentations, Reports and Discussion Items:
1. Dr. Martin Luther King Brotherhood Award for 2013 Presentation — Presented by
Kit Williams
2. 4th Quarter Financial Report 2012
Agenda Additions:
A. Consent:
1. Approval of the January 15, 2013 City Council meeting minutes. APPROVED
2. C112M Hill Engineers, Inc.: A resolution approving a revision to an out-of-scope
agreement with CH2M Hill Engineers, Inc. in the amount of $154,550.00 to continue
work on a Use Attainability Analysis (UAA) for the White River, maintaining the
existing $50,000.00 contingency, and approving a budget adjustment.
PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 19-13
113 West Mountain Fayetteville,AR 72701 (479)575-8323 accessfayelteville.org
Telecommunications Device for the Deaf TDD/TTY(479)521-1316
3. Gulf Coast High Intensity Drug Trafficking Area: A resolution approving a budget
adjustment in the amount of$115,608.00 recognizing revenue from the office of National
Drug Control Policy Gulf Coast High Intensity Drug Trafficking Area.
PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 20-13
4. McClelland Consulting Engineers, Inc. Amendment No. 2: A resolution approving
Amendment No. 2 to the contract with McClelland Consulting Engineers, Inc. for Airport
Engineering Services.
PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 21-13
5. T-Hangar Lease Agreements: A resolution to approve T-Hangar lease agreements in
2013 and through 2014 at the current rental rate or as adjusted upward by the Airport
Board for all T-Hangars rented at the Fayetteville Executive Airport.
PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 22-13
6. Animal Shelter Donation Revenue: A resolution approving a budget adjustment in the
total amount of $18,626.00 representing donation revenue to the Animal Services
Division for the fourth quarter of 2012 and including a grant award from the ASPCA in
the amount of$4,500.00 to fund the animal shelter's transport program for 2013.
PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 23-13
7. Old Square, Inc.: A resolution approving a two-year lease agreement with Old Square,
Inc., for the annual rental amount of$9,000.00 to lease approximately 3,500 square feet
for document storage.
PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 24-13
8. Sales Tax Collection Information Support: A resolution stating the support of the City
of Fayetteville to state statutory amendments authorizing improvements in the
information provided to local governments by the State related to collections of local
sales and use taxes.
PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 25-13
B. Unfinished Business:
1. Kum & Go, L.C.: A resolution to authorize Mayor Jordan to sell about two acres of the
Tyson Factory Property on Huntsville Road for $900,000.00 to Kum& Go, L.C., to agree
to cost share with Kum & Go roads or driveways within the Tyson Property adjoining
this two acre parcel and the demolition of the factory, and to recommend rezoning this
parcel to Neighborhood Commercial or other zoning district satisfactory to Kum & Go,
L.C. This item was tabled at the January 15, 2013 City Council meeting to the February
5, 2013 City Council meeting.
PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 26-13
113 West Mountain Fayetteville,AR 72701 (479)575-8323 accessfayetteville.org
Telecommunications Device for the Deaf TDD/TTY(479)521-1316
C. New Business:
1. Amend Section 33.361 Departments, Boards, Commissions, and Authorities: An
ordinance amending Section 33.361 Composition of Chapter 33: Departments, Boards,
Commissions, and Authorities of the Code of Fayetteville to change the structure of City
and University appointments to the Town and Gown Advisory Committee.
PASSED AND SHALL BE RECORDED AS ORDINANCE NO. 5564
2. Amend 2013 City Budget: A resolution amending the 2013 city budget by
reappropriating up to $48,086,200.00 in bonded or ongoing capital projects, outstanding
obligations and grant-funded items previously appropriated in the 2012 city budget but
not completed or delivered in 2012.
PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 27-13
3. Woolsey Aviation Inc. DBA Million Air of Fayetteville: A resolution approving the
termination of the fixed-base airport operations contract with Woolsey Aviation Inc.
DBA Million Air of Fayetteville, approving a budget adjustment in the amount of
$1,786,452.00 for the implementation and funding of a city-operated fixed-base airport
operation, and further approving the addition of 6.6 full-time equivalent employee
positions in the Aviation Division for the operation.
PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 28-13
D. City Council Agenda Session Presentations:
E. City Council Tour:
F. Announcements:
Adjournment: 8:09 p.m.
113 West Mountain Fayetteville,AR 72701 (479)575-8323 accessfayetteville.org
Telecommunications Device for the Deaf TDD/TTY(479)521-1316
NOTICE TO MEMBERS OF THE AUDIENCE
All interested persons may address the City Council on agenda items of New and Old Business. Please wait
for the Mayor to request public comment and then come to the podium, give your name, address, and
comments about the agenda item. Please address only the Mayor. Questions are usually answered by the Mayor,
Aldermen or Staff after the public comment period is over. Please keep your comments brief and respectful. Each
person is only allowed one turn at the microphone for discussion of an agenda item.
All cell phones must be silenced and may not be used within the City Council Chambers.
Below is a portion of the Rules of Order and Procedure of the Fayetteville City Council pertaining to City Council
meetings:
Agenda additions. A new item which is requested to be added to the agenda at a City Council meeting
should only be considered if it requires immediate City Council consideration and if the normal agenda
setting process is not practical. The City Council may only place such new item on the City Council
meeting's agenda by suspending the rules by two-thirds vote. Such agenda addition shall be heard prior to
the Consent Agenda.
Consent Agenda. Consent Agenda items shall be read by the Mayor and voted upon as a group without
discussion by the City Council. If an Alderman wishes to comment upon or discuss a Consent Agenda item,
that item shall be removed and considered immediately after the Consent Agenda has been voted upon.
Old business and new business.
Presentations by staff and applicants. Agenda items shall be introduced by the Mayor and, if an
ordinance, read by the City Attorney. City staff shall then present a report. An agenda applicant (city
contractor, rezoning or development applicant, etc.) may present its proposal only during this
presentation period, but may be recalled by an alderman later to answer questions. Staff and
applicants may use electronic visual aids in a City Council meeting as part of their presentation.
Public comments. Public comment shall be allowed for all members of the audience on all items of old
and new business and subjects of public hearings. No electronic visual aid presentations shall be
allowed, but the public may submit photos, petitions, etc. to be distributed to the City Council. If a
member of the public wishes for the City Clerk to distribute materials to the City Council before its
meeting, such materials should be supplied to the City Clerk office no later than 9:00 a.m. on the day of
the City Council meeting. Any member of the public shall first state his or her name and address,
followed by a concise statement of the person's position on the question under discussion. Repetitive
comments should be avoided; this applies to comments made previously either to the City Council or to
the Planning Commission when those Planning Commission minutes have been provided to the
Aldermen. All remarks shall be addressed to the Mayor or the City Council as a whole and not to any
particular member of the City Council. No person other than the Aldermen and the person having the
floor shall be permitted to enter into any discussions without permission of the Mayor. No questions
shall be directed to an Alderman or city staff member except through the Mayor.
Courtesy and respect. All members of the public, all city staff and elected officials shall accord the utmost
courtesy and respect to each other at all times. All shall refrain from rude or derogatory remarks, reflections
as to integrity, abusive comments and statements about motives or personalities. Any member of the public
who violates these standards shall be ruled out of order by the Mayor, must immediately cease speaking
and shall leave the podium.
Interpreters or TDD for hearing impaired are available for all City Council meetings, a 72 hour advance notice
is required. For further information or to request an interpreter, please call 575-8330.
A copy of the complete City Council agenda is available at accessfayetteville.org or in the office of the City Clerk, 113
W. Mountain, Fayetteville,Arkansas.
113 West Mountain Fayetteville,AR 72701 (479)575-8323 accessfayelteville.org
Telecommunications Device for the Deaf TDD/TTY(479)521-1316
City Council Meeting: February 5,2013 Adjourn: i 1 PA4—
Subject: Roll
Petty
Tennant
Schoppmeyer ✓
Adams
Long ✓
Gray ✓
Marsh ✓
Kinion
Mayor Jordan
Subject:
Motion To:
Motion By:
Seconded:
Petty
Tennant
Schoppmeyer
Adams
Long
Gray
Marsh
Kinion
Mayor Jordan
City Council Meeting: February 5,2013
Subject: Consent
Motion To:
Motion By:
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Schoppmeyer
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Motion By:
Seconded:
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Mayor Jordan
City Council Meeting: February 5,2013
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Mayor Jordan
Subject:
Motion To:
Motion By:
Seconded:
Petty
Tennant
Schoppmeyer
Adams
Long
Gray
Marsh
Kinion
Mayor Jordan
City Council Meeting: February 5,2013
Subject: Amend Section 33.361 Departments,Boards, Commissions,and Authorities
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Subject: Amend 2013 City Budget
Motion To:
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City Council Meeting: February 5,2013
Subject: Woolsey Aviation Inc. DBA Million Air of Fayetteville
Motion To:
Motion By:
Seconded:
C.3 Petty ✓
New Tennant V",
Business Schoppmeyer e/
Adams ✓
Long
PQ4,5,tiQ Gray ✓
Marsh ✓
Kinion ✓
O- I Mayor Jordan
Subject:
Motion To:
Motion By:
Seconded:
Petty
Tennant
Schoppmeyer
Adams
Long
Gray
Marsh
Kinion
Mayor Jordan
a7ylZUa Departmental Correspondence
LEGAL
www.accessfayetteville.org DEPARTMENT
Kit Williams
cityAttorney
TO: Mayor Jordan
Jason B.Kelley
Assistant City Anorney
THRU: Sondra Smith, City Clerk
FROM: Kit Williams, City Attorney�C
DATE: February 6, 2013
RE: Passed ordinances and resolutions for February 5, 2013 meeting
1. C112M Hill Engineers, Inc.: A resolution approving a revision to an out-of-scope
agreement with CH2M Hill Engineers, Inc. in the amount of $154,550.00 to continue
work on a Use Attainability Analysis (UAA) for the White River, maintaining the
existing$50,000.00 contingency, and approving a budget adjustment.
2. Gulf Coast High Intensity Drug Trafficking Area: A resolution approving a budget
adjustment in the amount of$115,608.00 recognizing revenue from the office of National
Drug Control Policy Gulf Coast High Intensity Drug Trafficking Area.
3. McClelland Consulting Engineers, Inc. Amendment No. 2: A resolution approving
Amendment No. 2 to the contract with McClelland Consulting Engineers, Inc. for Airport
Engineering Services.
4. T-Hangar Lease Agreements: A resolution to approve T-Hangar lease agreements in
2013 and through 2014 at the current rental rate or as adjusted upward by the Airport
Board for all T-Hangars rented at the Fayetteville Executive Airport.
5. Animal Shelter Donation Revenue: A resolution approving a budget adjustment in the
total amount of $18,626.00 representing donation revenue to the Animal Services
Division for the fourth quarter of 2012 and including a grant award from the ASPCA in
the amount of$4,500.00 to fund the animal shelter's transport program for 2013.
6. Old Square, Inc.: A resolution approving a two-year lease agreement with Old Square,
Inc., for the annual rental amount of$9,000.00 to lease approximately 3,500 square feet
for document storage.
7. Sales Tax Collection Information Support: A resolution stating the support of the City
of Fayetteville to state statutory amendments authorizing improvements in the
information provided to local governments by the State related to collections of local
sales and use taxes.
8. Kum & Go, L.C.: A resolution to authorize Mayor Jordan to sell about two acres of the
Tyson Factory Property on Huntsville Road for $1,115,001.00 to Kum & Go, L.C., to
agree to cost share with Kum & Go for roads or driveways within the Tyson Property
adjoining this two acre parcel and the demolition of the factory and all other terms of the
Land Sale Agreement and its Addendum, and to recommend rezoning this parcel to
Neighborhood Commercial or other zoning district satisfactory to Kum & Go, L.C.
9. Amend Section 33.361 Departments, Boards, Commissions, and Authorities: An
ordinance amending Section 33.361 Composition of Chapter 33: Departments, Boards,
Commissions,and Authorities of the Code of Fayetteville to change the structure of City
and University appointments to the Town and Gown Advisory Committee.
10.Amend 2013 City Budget: A resolution amending the 2013 city budget by
reappropriating up to $48,086,200.00 in bonded or ongoing capital projects, outstanding
obligations and grant-funded items previously appropriated in the 2012 city budget but
not completed or delivered in 2012.
11. Woolsey Aviation Inc. DBA Million Air of Fayetteville: A resolution approving the
termination of the fixed-base airport operations contract with Woolsey Aviation Inc.
DBA Million Air of Fayetteville, approving a budget adjustment in the amount of
$1,786,452.00 for the implementation and funding of a city-operated fixed-base airport
operation, and further approving the addition of 6.6 full-time equivalent employee
positions in the Aviation Division for the operation.
2
Aldermen
Mayor Lioneld Jordan Ward I Position 1 —Adella Gray
Faye eel e Ward 1 Position 2—Sarah Marsh
City Attorney Kit Williams Ward 2 Position 1—Mark Kinion
Ward Position 2—Matthew Petty
City Clerk Sondra Smith Ward 3 Position 1—Justin Tennant
ARKANSAS ward 3 Position 2—Martin W. Schoppmeyer,Jr.
Ward 4 Position 1 —Rhonda Adams
Ward 4 Position 2—Alan T.Long
Final Agenda
City of Fayetteville Arkansas
City Council Meeting
February 05, 2013
A meeting of the Fayetteville City Council will be held on February 05, 2013 at 6:00 PM in
Room 219 of the City Administration Building located at 113 West Mountain Street,
Fayetteville, Arkansas.
Call to Order
Roll Call
Pledge of Allegiance
Mayor's Announcements, Proclamations and Recognitions:
City Council Meeting Presentations, Reports and Discussion Items:
1. Dr. Martin Luther King Brotherhood Award for 2013 Presentation — Presented by
Kit Williams
2. 4th Quarter Financial Report 2012
Agenda Additions:
A. Consent:
1. Approval of the January 15, 2013 City Council meeting minutes.
2. C112M Hill Engineers, Inc.: A resolution approving a revision to an out-of-scope
agreement with CH2M Hill Engineers, Inc. in the amount of $154,550.00 to continue
work on a Use Attainability Analysis (UAA) for the White River, maintaining the
existing $50,000.00 contingency, and approving a budget adjustment.
113 West Mountain Fayetteville,AR 72701 (479)575-8323 accessfayelteville.org
Telecommunications Device for the Deaf TDD/TTY(479)521-1316
3. Gulf Coast High Intensity Drug Trafficking Area: A resolution approving a budget
adjustment in the amount of$115,608.00 recognizing revenue from the office of National
Drug Control Policy Gulf Coast High Intensity Drug Trafficking Area.
4. McClelland Consulting Engineers, Inc. Amendment No. 2: A resolution approving
Amendment No. 2 to the contract with McClelland Consulting Engineers, Inc. for Airport
Engineering Services.
5. T-Hangar Lease Agreements: A resolution to approve T-Hangar lease agreements in
2013 and through 2014 at the current rental rate or as adjusted upward by the Airport
Board for all T-Hangars rented at the Fayetteville Executive Airport.
6. Animal Shelter Donation Revenue: A resolution approving a budget adjustment in the
total amount of $18,626.00 representing donation revenue to the Animal Services
Division for the fourth quarter of 2012 and including a grant award from the ASPCA in
the amount of$4,500.00 to fund the animal shelter's transport program for 2013.
7. Old Square, Inc.: A resolution approving a two-year lease agreement with Old Square,
Inc., for the annual rental amount of$9,000.00 to lease approximately 3,500 square feet
for document storage.
8. Sales Tax Collection Information Support: A resolution stating the support of the City
of Fayetteville to state statutory amendments authorizing improvements in the
information provided to local governments by the State related to collections of local
sales and use taxes.
B. Unfinished Business:
1. Kum & Go, L.C.: A resolution to authorize Mayor Jordan to sell about two acres of the
Tyson Factory Property on Huntsville Road for $900,000.00 to Kum& Go, L.C., to agree
to cost share with Kum & Go roads or driveways within the Tyson Property adjoining
this two acre parcel and the demolition of the factory, and to recommend rezoning this
parcel to Neighborhood Commercial or other zoning district satisfactory to Kum & Go,
L.C. This item was tabled at the January 15, 2013 City Council meeting to the February
5, 2013 City Council meeting.
C. New Business:
1. Amend Section 33.361 Departments, Boards, Commissions, and Authorities: An
ordinance amending Section 33.361 Composition of Chapter 33: Departments, Boards,
Commissions, and Authorities of the Code of Fayetteville to change the structure of City
and University appointments to the Town and Gown Advisory Committee.
2. Amend 2013 City Budget: A resolution amending the 2013 city budget by
reappropriating up to $48,086,200.00 in bonded or ongoing capital projects, outstanding
obligations and grant-funded items previously appropriated in the 2012 city budget but
not completed or delivered in 2012.
113 West Mountain Fayetteville,AR 72701 (479)575-8323 accessfayetteville.org
Telecommunications Device for the Deaf TDD/TTY(479)521-1316
3. Woolsey Aviation Inc. DBA Million Air of Fayetteville: A resolution approving the
termination of the fixed-base airport operations contract with Woolsey Aviation Inc.
DBA Million Air of Fayetteville, approving a budget adjustment in the amount of
$1,786,452.00 for the implementation and funding of a city-operated fixed-base airport
operation, and further approving the addition of 6.6 full-time equivalent employee
positions in the Aviation Division for the operation.
D. City Council Agenda Session Presentations:
E. City Council Tour:
F. Announcements:
Adjournment:
113 West Mountain Fayetteville,AR 72701 (479)575-8323 accessfayetteville.org
Telecommunications Device for the Deaf TDD/TTY(479)521-1316
NOTICE TO MEMBERS OF THE AUDIENCE
All interested persons may address the City Council on agenda items of New and Old Business. Please wait
for the Mayor to request public comment and then come to the podium, give your name, address, and
comments about the agenda item. Please address only the Mayor. Questions are usually answered by the Mayor,
Aldermen or Staff after the public comment period is over. Please keep your comments brief and respectful. Each
person is only allowed one turn at the microphone for discussion of an agenda item.
All cell phones must be silenced and may not be used within the City Council Chambers.
Below is a portion of the Rules of Order and Procedure of the Fayetteville City Council pertaining to City Council
meetings:
Agenda additions. A new item which is requested to be added to the agenda at a City Council meeting
should only be considered if it requires immediate City Council consideration and if the normal agenda
setting process is not practical. The City Council may only place such new item on the City Council
meeting's agenda by suspending the rules by two-thirds vote. Such agenda addition shall be heard prior to
the Consent Agenda.
Consent Agenda. Consent Agenda items shall be read by the Mayor and voted upon as a group without
discussion by the City Council. If an Alderman wishes to comment upon or discuss a Consent Agenda item,
that item shall be removed and considered immediately after the Consent Agenda has been voted upon.
Old business and new business.
Presentations by staff and applicants. Agenda items shall be introduced by the Mayor and, if an
ordinance, read by the City Attorney. City staff shall then present a report. An agenda applicant (city
contractor, rezoning or development applicant, etc.) may present its proposal only during this
presentation period, but may be recalled by an alderman later to answer questions. Staff and
applicants may use electronic visual aids in a City Council meeting as part of their presentation.
Public comments. Public comment shall be allowed for all members of the audience on all items of old
and new business and subjects of public hearings. No electronic visual aid presentations shall be
allowed, but the public may submit photos, petitions, etc. to be distributed to the City Council. If a
member of the public wishes for the City Clerk to distribute materials to the City Council before its
meeting, such materials should be supplied to the City Clerk office no later than 9:00 a.m. on the day of
the City Council meeting. Any member of the public shall first state his or her name and address,
followed by a concise statement of the person's position on the question under discussion. Repetitive
comments should be avoided; this applies to comments made previously either to the City Council or to
the Planning Commission when those Planning Commission minutes have been provided to the
Aldermen. All remarks shall be addressed to the Mayor or the City Council as a whole and not to any
particular member of the City Council. No person other than the Aldermen and the person having the
floor shall be permitted to enter into any discussions without permission of the Mayor. No questions
shall be directed to an Alderman or city staff member except through the Mayor.
Courtesy and respect. All members of the public, all city staff and elected officials shall accord the utmost
courtesy and respect to each other at all times. All shall refrain from rude or derogatory remarks, reflections
as to integrity, abusive comments and statements about motives or personalities. Any member of the public
who violates these standards shall be ruled out of order by the Mayor, must immediately cease speaking
and shall leave the podium.
Interpreters or TDD for hearing impaired are available for all City Council meetings, a 72 hour advance notice
is required. For further information or to request an interpreter, please call 575-8330.
A copy of the complete City Council agenda is available at accessfayetteville.org or in the office of the City Clerk, 113
W. Mountain, Fayetteville,Arkansas.
113 West Mountain Fayetteville,AR 72701 (479)575-8323 accessfayelteville.org
Telecommunications Device for the Deaf TDD/TTY(479)521-1316
A.7
Old Square, Inc.
Page 1 of 2
LEASE
On this day of February, 2013, Old Square, Inc. (Lessor) and the City of
Fayetteville (Tenant) agree as follows:
Old Square, Inc. agrees to lease the north end of the basement of 26 West Center
(approximately 3,500 square feet) to the City of Fayetteville for an annual rent of Nine
Thousand Dollars ($9,000.00) to be paid monthly at the first business day of each month
beginning March 1, 2013 in the amount of Seven Hundred Fifty Dollars ($750.00)
The City of Fayetteville agrees to lease approximately 3,500 square feet in the north end
of the basement of 26 West Center from Old Square, Inc. and pay an annual rent of Nine
Thousand Dollars ($9,000.00) to be paid monthly on the first business day of each month
beginning March 1, 2013, in the amount Seven Hundred Fifty Dollars ($750.00).
Old Square, Inc. shall be responsible to pay all building utilities. The City of Fayetteville
agrees that the space it has rented will be used as storage space for City of Fayetteville records or
property. Old Square, Inc. agrees to allow access to the City of Fayetteville records or property
as needed by City personnel.
The City of Fayetteville shall not sublet any of this space without the prior written
approval of Old Square, Inc.
The initial term of this Lease shall be two years (from March 1, 2013 until February 28,
2015). The City of Fayetteville shall have the right to renew this Lease for up to two additional
years, but the annual rental (to be paid in future equal monthly payments) shall be increased to
Nine Thousand Six Hundred Dollars ($9,600.00).
In Agreement with all the promises, terms and conditions stated above, Old Square, Inc.
by Lee Ward and the City of Fayetteville by Mayor Lioneld Jordan sign their names below.
OLD SQUARE, INC. CITY OF
FAYETTEVILLE,ARKANSAS
/l
By: L/., By:
LEE WARD LIONELD JORDAN,Mayor
OwlveA
Corporate Title ATTEST:
By:
SONDRA E. SMITH, City Clerk
A.7
Old Square, Inc.
Page 2 of 2
C.3
Woolsey Aviation Inc.DBA
Million Air of Fayetteville
Page 1 of 4
SUMMIT
AVIATION
01/25/2013
To: City of Fayetteville, City Council Members:
Adella Gray,Sarah Marsh, Mark Kinion, Matthew Petty,Justin Tennant, Martin Schoppmeyer,
Rhonda Adams,Alan Long
CC: Mayor Lioneld
Dear Commission Members,
I am writing you to ask that you do not vote to move to a City operated, Fixed Base Operation, at the
Fayetteville Executive Airport as a reaction to the current Fixed Base Operator's poor performance, lack
of fiscal control and contract violations without thoroughly considering my own company, Summit
Aviation. Choosing to operate as a "City run" airport,without receiving proposals from other qualified
operators would be making a decision without knowledge of your options.This may lead to the wrong
long term decision and will certainly at the very least cost the City a significant amount of resources and
effort.
First let me introduce myself, I am the principal owner and manager of Summit Aviation; we operate the
Fixed Base Operations(FBO) at both the Springdale and Bentonville Airports. We currently provide full
service FBO operations at both locations, operate two charter operations with 5 aircraft(3 of which are
turbine aircraft), operate one of only two Cessna Service Centers in Arkansas and provide flight training
in both Springdale and Bentonville with 11 aircraft and 7 instructors. We have a history of success and
responding to needs quickly. I have operated in Bentonville for over six years, taking over under critical
conditions when a tornado had damaged the airport and the existing operator had effectively"called it
quits' after not paying the City it's flowage and lease fees and could not maintain fuel on the field. At
Springdale we have been in operation for over two years, successfully transitioning the operation to a
profitable model and partnering with the City to grow and provide increased value to our customers.
In building both operations I have focused our leadership team on ensuring safe operations, building
relationships with our customers to understand their needs, having strong processes and partnering
with the Cities of Springdale and Bentonville to grow successfully with aligned visions.
EW "Meeting the Needs of General Aviation in NW Arkansas" A
Bentonville Airport(KVBT)-2440 SW Aviation St, Bentonville,AR 72712 479-254-0817
Cessna Flight School -479-273-3590•Service Center-479-464-0987 5UM�M I T
Service Center Springdale Airport(KASG)-802 Airport Rd, Springdale,AR 72764 479-751-4462 AVIATION
Bentonville Flight School-479-725-0642
www.IFLYsummit.com
C.3
Woolsey Aviation Inc.DBA
Million Air of Fayetteville
Page 2 of 4
SUMMIT
AVIATION
As your own accounting manager for the airport reports every month,Summit has provided much more
value to customers in fuel pricing month after month than Millionaire has been able to provide in
Fayetteville. In addition to lower everyday pricing, we provide volume discounts to both based and
transient customers beyond the favorable posted prices.
In this operation margins are not huge and both the City and the FBO must have a win-win relationship,
not a combative one. Using this approach,the Bentonville Airport was just named the Airport of the
Year for Arkansas.Over the years Summit Aviation has invested over$500,000 in these airports, all the
while paying all lease agreements,flowage fees and payroll on time.We have also continued to invest in
our people with all Line personnel now NATA certified.These operations require sound financial
management,very controlled overhead and no mistakes to be successful. I would also add that I believe
you need an operation that is focused on being involved in Northwest Arkansas and not have a "fly-in"
management style operation; success is driven locally through honest investment and work.
My appeal to you at this stage is to ask you to take the time to consider Summit as your provider for the
Fayetteville Executive Airport; we can provide the following benefits as your chosen provider:
• Immediately lower fuel prices to your customers with better discount programs
• Save the City from the following investments:
o $100,000 in start-up equipment cost
o Hiring 6-7 more city employees with benefits creating an ongoing liability
o Prevent the City from having to float accounts receivable and fuel inventories at an
estimated $150,000
o Training costs of new employees and ongoing responsibility
o Risk of Operations
• Proven leadership in NWA, my commitment is local and immediate, we can begin immediately
• The synergy across three airports would allow the efficiencies to be passed to the customer for
additional improvements.Additionally this allows flexibility to move employees to cover special
events and promotions at the airport efficiently.
• Bring restaurant operations back to the field
� "Meeting the Needs of General Aviation in NW Arkansas"
' Bentonville Airport(KVBT)-2440 SW Aviation St, Bentonville,AR 72712 479-254-0817
CeS Flight School-479-273-3590 •Service Center-479-464-0987 SUM�M I T
Service Center Springdale Airport(KASG)-802 Airport Rd, Springdale,AR 72764 479-7514462 AVIATION
Bentonville Flight School-479-725-0642
www.]FLYstimmit.com
C.3
Woolsey Aviation Inc.DBA
Million Air of Fayetteville
Page 3 of 4
SUMMIT
AVIATION
Operating the fixed base operations require qualified people and training but most of all it requires
flexibility at a moment's notice to meet the changing needs of a customer or to make decisions quickly
when something is requested out of the norm from standard operations.Typical City operated airports
usually fall short in these areas, not because of lack of desire but from normal processes established by
city requirements and process. Ultimately the customer sees this as an organization not able to meet
their needs. Finally I would ask you to consider risk in your decision;the current budget proposal
presented at the last Airport Board meeting recognized a projected "profit" beyond an externally
operated FBO arrangement of just under$30,000. 1 would submit to you this is a significant investment
of a small gain,that any variation in the projected income or margin or expense could eliminate the
gain. Further any mistake made by an employee, such as moving an aircraft at night and striking a wall
of a hangar is risk to be considered. I challenge you to consider if the benefit is worth the investment.
While I will list a few references, I would encourage you to ask your counterparts in Springdale or
Bentonville how we have done and if they have confidence in us.
References:
• BobMcCasslin—City of Bentonville, Mayor
• Wyman Morgan—City of Springdale, Mayors Assistant
• Warren Jones- Director Arkansas Air Museum
• Dick Trammel—ArvestExecVicePresident
• Rob Brothers—Walton Family Foundation
• John Lea—Retired Tyson
Thank you for your time and consideration.
Sincerely,
David Powell
Summit Aviation-Owner
� "Meeting the Needs of General Aviation in NW Arkansas" f�
' Bentonville Airport(KVBT)-2440 SW Aviation St, Bentonville,AR 72712 479-254-0817 G
Cess Flight School-479-273-3590 -Service Center-479-464-0987 SUM�M I T
na
Service Center Springdale Airport(KASG)-802 Airport Rd,Springdale,AR 72764 479-751-4462 AVIATION
Bentonville Flight School-479-725-0642
www.IFLYsommit.com
C.3
Woolsey Aviation Inc.DBA
Million Air of Fayetteville
Page 4 of 4
Elected Officials
Mayor Lioneld Jordan City Council Meeting Minutes
City Attorney Ki[Williams Tayve le January 15,2013
Ci Clerk Sondra Smith Page t of 9
Aldermen
Ward 1 Position 1—Adella Gray ARKANSAS
Ward 1 Position 2—Sarah Marsh
Ward 2 Position 1 —Mark Kinion
Ward 2 Position 2—Matthew Petty
Ward 3 Position l—Justin Tennant
Ward 3 Position 2—Martin W. Schoppmeyey Jr.
Ward 4 Position 1 —Rhonda Adams
Ward 4 Position 2—Alan T.Long
City of Fayetteville Arkansas
City Council Meeting Minutes
January 15, 2013
A meeting of the Fayetteville City Council was held on January 15, 2013 at 6:00 p.m. in Room
219 of the City Administration Building located at 113 West Mountain Street, Fayetteville,
Mayor Jordan called the meeting to order.
PRESENT: Alderman Adella Gray, Sarah Marsh, Mark Kinion, Matthew Petty, Justin
Tennant, Martin Schoppmeyer, Rhonda Adams, Alan Long, Mayor Lioneld Jordan, City
Attorney Kit Williams, City Clerk Treasurer Sondra Smith, Staff, Press, and Audience.
Alderman Sarah Marsh arrived at 6:20 p.m.
Pledge of Allegiance
Mayor's Announcements, Proclamations and Recognitions: None
City Council Meeting Presentations, Reports and Discussion Items:
State of the City Address—Mayor Lioneld Jordan
Mayor Jordan presented the State of the City Address. A copy is attached.
Agenda Additions: None
Consent:
Approval of the January 03, 2013 City Council meeting minutes.
Approved
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Page 2 of 9
Bid #12-57 Williams Tractor: A resolution pursuant to Bid #12-57 authorizing a contract with
Williams Tractor, Inc. in the amount of $24,900.00 for the purchase of one (1) round baler for
use at the Noland Wastewater Treatment Facility, and approving a budget adjustment.
Resolution 03-13 as recorded in the office of the City Clerk
Bid #12-63, Hilbilt Sales Corporation-Arkansas: A resolution pursuant to Bid #12-63
authorizing a contract with Hilbilt Sales Corporation-Arkansas in the amount of$39,690.00 for
the purchase of one (1) end-dump hauler trailer for use at the Noland Wastewater Treatment
Facility, and approving a budget adjustment.
Resolution 04-13 as recorded in the office of the City Clerk
Bid #12-77, Terex Equipment Services: A resolution pursuant to Bid #12-77 authorizing a
contract with Terex Equipment Services in the total amount of $83,284.00 for the purchase of
two (2) Ford F-250 crew cab pickup trucks for use by the Fire Department.
Resolution 05-13 as recorded in the office of the City Clerk
Bid #13-02, Reflectorized Paint Markings: A resolution awarding Bid#13-02 and authorizing
the purchase from Asphalt Striping Service, LLC of reflectorized paint markings, in variable
amounts, for the Transportation Division as needed through the end of calendar year 2013.
Resolution 06-13 as recorded in the office of the City Clerk
Bid #13-03, Construction — Curb and Gutter: A resolution awarding Bid #13-03 and
authorizing the purchase of curb and gutter construction from Sweetser Construction, Inc. as a
primary supplier and Tomlinson Asphalt Co., Inc. as secondary supplier, in variable amounts,
and authorizing the use of other bidders based on price and availability, as needed through the
end of calendar year 2013.
Resolution 07-13 as recorded in the office of the City Clerk.
Bid#13-04, Hillside Gravel: A resolution awarding Bid #13-04 and authorizing the purchase of
hillside gravel from Les Rogers, Inc. for variable unit prices, and authorizing the use of other
bidders based on price and availability, as needed through the end of calendar year 2013.
Resolution 08-13 as recorded in the office of the City Clerk.
Bid #13-05, Concrete: A resolution awarding Bid #13-05 and authorizing the purchase of
concrete from Tune Concrete Company as a primary supplier and Beaver Lake Concrete, Inc. as
secondary supplier, in variable amounts, and authorizing the use of other bidders based on price
and availability, as needed through the end of calendar year 2013.
Resolution 09-13 as recorded in the office of the City Clerk
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Bid #13-06, Truck Hauling Services: A resolution awarding Bid #13-06 and authorizing the
purchase of truck hauling services from Les Rogers, Inc. and S&R Trucking, in equal amounts,
for variable unit prices, and authorizing the use of other bidders based on price and availability,
as needed through the end of calendar year 2013.
Resolution 10-13 as recorded in the office of the City Clerk
Bid #13-07, Aggregate Materials: A resolution awarding Bid #13-07 and authorizing the
purchase of aggregate materials for varying unit prices from various vendors, as needed through
the end of calendar year 2013.
Resolution 11-13 as recorded in the office of the City Clerk
Bid #13-09, Drainage Pipe: A resolution awarding Bid #13-09 and authorizing the purchase of
drainage pipe for varying unit prices from various vendors, as needed through the end of
calendar year 2013.
Resolution 12-13 as recorded in the office of the City Clerk
Bid #13-10, Crushed Rock Salt: A resolution awarding Bid #13-10 and authorizing the
purchase of crushed rock salt from North American Salt Company in the amount of$73.76 per
ton, and authorizing the use of other bidders based on price and availability, as needed through
the end of calendar year 2013.
Resolution 13-13 as recorded in the office of the City Clerk
Bid #13-11, Screened Topsoil: A resolution awarding Bid#13-11 and authorizing the purchase
of topsoil from Les Rogers, Inc. in the amount of$10.74 per cubic yard, in variable amounts, and
authorizing the use of other bidders based on price and availability, as needed in calendar year
2013.
Resolution 14-13 as recorded in the office of the City Clerk.
Landers Toyota of Little Rock: A resolution authorizing the purchase of three (3) Toyota
Tacoma Compact pickup trucks in a total amount of$69,875.00, pursuant to a state procurement
contract, from Landers Toyota of Little Rock for use by the Water and Sewer Division, and
approving a budget adjustment.
Resolution 15-13 as recorded in the office of the City Clerk
Bale Chevrolet of Little Rock: A resolution authorizing the purchase of seven (7) police
package Chevrolet Tahoes in a total amount of $245,651.00, pursuant to a state procurement
contract, from Bale Chevrolet of Little Rock for use by the Police Department.
Resolution 16-13 as recorded in the office of the City Clerk
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Ozarks Electric Cooperative Corporation: A resolution authorizing the transfer of an
easement interest to Ozarks Electric Cooperative Corporation on certain city-owned property in
Veterans Park to provide for a relocation of electrical utility service.
Resolution 17-13 as recorded in the office of the City Clerk
Alderman Tennant moved to approve the Consent Agenda as read. Alderman Gray
seconded the motion. Upon roll call the motion passed unanimously.
Unfinished Business: None
New Business:
2012 Arkansas Department of Environmental Quality E-Waste Grant: A resolution
authorizing acceptance of a 2012 Arkansas Department of Environmental Quality E-Waste Grant
of$25,000.00 for an e-waste coupon redemption program, and approving a budget adjustment.
Brian Pugh, Waste Reduction Coordinator: This is not a matching grant. The industry calls
it E-Waste, I would prefer to call it E-Scrap, E-Waste has a negative meaning to it that you can
throw it away because it is not useful. There is use in this E-Waste. We want computers, cell
phones, televisions and stereos. It is important to keep these items out of the landfill. There is
lead, mercury and other contaminates that over time will leach into the soil. We need programs
in place to recycle these items. There is a lot of value in E-Waste.
Alderman Adams thanked Brian for his worked in solid waste. A program like this has to come
from the top and Brian's work in solid waste has been noticed. Mayor Jordan and Don have led
this but so have our citizens. They have pushed us to be educated and aware of what happens to
our electronic waste and they have pushed our recycling program to be the best it can be.
Brian Pugh: We have a lot of education and marketing plans for this year that we will be
bringing forward.
Alderman Kinion: This came before the Water and Sewer Committee and was unanimously
supported. Thank you for the work that you have done.
Alderman Tennant moved to approve the resolution. Alderman Gray seconded the motion.
Upon roll call the resolution passed unanimously.
Resolution 18-13 as recorded in the office of the City Clerk.
Asphalt Materials: An ordinance waiving the requirements of formal competitive bidding
during calendar year 2013 for the purchase of asphalt materials for use by the Transportation
Division but requiring informal quarterly bids or quotes.
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Page 5 of 9
City Attorney Kit Williams read the ordinance.
Terry Gulley, Transportation Services Director: This is a continuation of a program that we
have done for the past three or four years. We were bidding this once a year and the asphalt
companies would honor those prices. A few years ago, with the volatility, in the market the
bidders were coming back to us wanting to change the prices. By doing this they are more likely
to bid. We suspend the formal bidding but receive informal bids on a quarterly basis. This
allows us to do that through Purchasing without having to come back for approval four times
during the year. We still take the low bidder each quarter.
Alderman Kinion moved to suspend the rules and go to the second reading. Alderman
Adams seconded the motion. Upon roll call the motion passed unanimously.
City Attorney Kit Williams read the ordinance.
Alderman Kinion moved to suspend the rules and go to the third and final reading.
Alderman Gray seconded the motion. Upon roll call the motion passed unanimously.
City Attorney Kit Williams read the ordinance.
Mayor Jordan asked shall the ordinance pass. Upon roll call the ordinance passed
unanimously.
Ordinance 5561 as Recorded in the office of the City Clerk.
Refurbished Hazmat Truck: An ordinance waiving the requirements of formal competitive
bidding and approving a contract with Beverage Body and Trailer Service in the total amount of
$65,974.00 to purchase a refurbished hazmat truck for the Fire Department, and approving a
budget adjustment.
City Attorney Kit Williams read the ordinance.
Fire Chief Dayringer explained why this truck was needed. He stated this purchase has been
approved by the Equipment Committee.
Alderman Kinion moved to suspend the rules and go to the second reading. Alderman
Long seconded the motion. Upon roll call the motion passed unanimously.
City Attorney Kit Williams read the ordinance.
Alderman Gray moved to suspend the rules and go to the third and final reading.
Alderman Kinion seconded the motion. Upon roll call the motion passed unanimously.
City Attorney Kit Williams read the ordinance.
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Page 6 of 9
Mayor Jordan asked shall the ordinance pass. Upon roll call the ordinance passed
unanimously.
Ordinance 5562 as Recorded in the office of the City Clerk.
Amend §173.08 Energy Conservation Code: An ordinance to adopt the 2011 Arkansas Energy
Code for new building construction for Commercial and High-Rise Residential Construction
projects including thermal and lighting efficiency standards as required by A.C.A. §15-10-205
by amending §173.08 Energy Conservation Code of the Fayetteville Code.
City Attorney Kit Williams read the ordinance.
Peter Nierengarten, Director Sustainability and Strategic Planning: In July the city adopted
the 2009 International Energy Conservation Code for residential construction. Passage of this
ordinance will bring us in compliance with state statute. It would also bring our commercial and
high rise residential construction requirements up to the same standard that our residential
construction standards are for compliance with that 2009 International Energy Conservation
Code.
Mayor Jordan: The state passed this and we are mandated to pass it.
Peter Nierengarten: That is accurate.
Alderman Kinion moved to suspend the rules and go to the second reading. Alderman
Petty seconded the motion. Upon roll call the motion passed unanimously.
City Attorney Kit Williams read the ordinance.
Alderman Petty moved to suspend the rules and go to the third and final reading.
Alderman Schoppmeyer seconded the motion. Upon roll call the motion passed
unanimously.
City Attorney Kit Williams read the ordinance.
Mayor Jordan asked shall the ordinance pass. Upon roll call the ordinance passed 7-0.
Alderman Marsh was absent.
Ordinance 5563 as Recorded in the office of the City Clerk
Kum & Go, L.C.: A resolution to authorize Mayor Jordan to sell about two acres of the Tyson
Factory Property on Huntsville Road for $900,000.00 to Kum & Go, L.C., to agree to cost share
with Kum & Go roads or driveways within the Tyson Property adjoining this two acre parcel and
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Page 7 of 9
the demolition of the factory, and to recommend rezoning this parcel to Neighborhood
Commercial or other zoning district satisfactory to Kum & Go, L.C.
Paul Becker, Finance Director: The city brought this property at 1851 East Huntsville Road
for $1.1 million. The property had approximately 11.2 acres. The property was purchased
primarily because the city needed right of way for the expansion of Highway 16. We also built a
fire station on that property. We have approximately 10.4 acres left. We were approached by
Kum & Go to purchase a portion of that property. We felt the offer was good enough to bring to
the Council for consideration. We have received another offer from Casey's General Store, Inc.
We would have approximately seven acres left if we sell a portion of this property and demolish
the old building.
City Attorney Kit Williams: You can not pass the resolution that was in your packet because
we now have two offers one from Kum and Go and one from Casey's General Store. Mr.
Williams gave the Council a copy of both offers. He stated this is a blighted area.
Alderman Petty asked City Attorney to describe the options the City Council has regarding the
property.
City Attorney Kit Williams: You can accept the Kum and Go offer of$1 million, or approve
the Casey's General Store offer of$1 million. We have two fairly identical offers. Both of these
corporations are well known and respected corporations that do quality developments. That
makes a difficult situation when you have identical offers. You might want to table the
resolution and authorize both parties to provide a sealed offer before the next City Council
meeting. This offer would be opened at the next City Council meeting. We should not allow
any language in the offer to the effect that the company will match or equal the other company's
final offer. The citizens deserve the very best final offer that these corporations are willing to
make. If a third party wants to get involved they must notify the Mayor's office no later than
4:30 p.m. on January 28 with a signed land sale agreement in the same form as Kum and Go and
Casey's General Store.
Alderman Marsh: If we went with option three and tabled the resolution would we, after
seeing the final offers, have the ability to turn them all down?
City Attorney Kit Williams: Certainly.
Alderman Kinion: I think it is important for us to consider tabling this. This is an important
piece of property and there is evidence that there is interest. This is an important piece of
property that is owned by the city and it is a liability for the city.
Rob Wadle, Kum and Go thanked the staff, Planning Commission, and City Council for the
awesome site that they helped them design on Martin Luther King and Hill Street. We build
LEED certified stores. We are a family owned company that gives 10% of our profits back to
the community. We have been working on this project for approximately one and a half years.
Mr. Wadle reviewed the LEED certified stores that they have built.
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Page 8 of 9
Alderman Marsh: On your LEED certification do you pursue sustainable sites credit eight
which is lighting pollution reduction. I would also be interested in storm water run off as well.
Rob Wadle: I will get that information for you. We can work on screening and landscape
screening as well.
Alderman Petty: I can tell that you are making a good faith effort to meet our community's
needs and desires. Can you be more specific about the 10% of the profit that goes to the
community? Does that mean that 10% of the local stores profits go to the community in which it
resides?
Rob Wadle: I don't know the answer to that.
Alderman Petty: That would make a difference for me if you can guarantee that 10% of your
stores profits went back to Fayetteville.
Rob Wadle: We have a local general contractor that does our work and 80% of the building
cost goes to local contractors.
Alderman Adams: Can you talk a little about your employment practices.
Rob Wadle: We hire between 15 and 20 staff, half are full time and half are part time. We have
a manager on site and a sales manager as well. We try to keep everything brand standard. Our
inside sells in Northwest Arkansas match the cost that we sell outside.
Larry McCredy attorney for Casey's General Store apologized for their late entry into this
process. Casey's found out about this opportunity last week. Casey's is a Fortune 500 company.
It had about$5.1 billion in total sales in 2012. It has about 1,700 stores nationwide and started in
Iowa. It entered the Arkansas market in 2011. Casey's hires full time and part time employees.
They focus on foods that are prepared on sight.
Alderman Marsh: Do you purchase local food products for the food preparation area of the
stores?
Larry McCredy: I can get that information to you.
Alderman Adams: When you come back, if we decide to table this, can you talk about the
buffering you would do as well.
Johnny Walker a resident of Fayetteville: I have mixed feelings about this. If you go to sealed
bids and they decide to not submit a sealed bid are these offers still good?
City Attorney Kit Williams: Until the offer is accepted by the City Council they have the
option to not go forward.
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Page 9 of 9
Johnny Walker: Are these 24 hour seven days a week establishments?
Larry McCredy: Yes we are.
Larry McCredy: They anticipate this would be a 24/7 location. Casey's has no intention to
withdraw from the process if this is tabled.
Alderman Marsh voiced her concern with a 24/7 operation and the peace and quiet of the
neighbors.
Rob Wiley: We can control when we drop fuel and deliveries. We can not control when trash is
picked up because that service is probably provided by the city.
Larry McCredy: Casey's is open to reservations or concerns that the Council might have.
Alderman Kinion moved to table the resolution to the February 5, 2012 City Council
meeting. Alderman Adams seconded the motion. Upon roll call the motion passed
unanimously.
This resolution was tabled to the February 5, 2012 City Council meeting.
City Council Agenda Session Presentations: None
City Council Tour: Monday, January 14, 2013 at 4:30 p.m. City property known as the Tyson
factory located at 1851 East Huntsville Road.
Announcements:
Adjournment: 7:45 p.m.
Lioneld Jordan, Mayor Sondra E. Smith, City Clerk/Treasurer
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