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HomeMy WebLinkAbout2013-04-01 - Agendas - FinalParks & Recreation Staff Connie Edmonston, Director Chase Gipson, Recreation Superintendent Byron Humphry, Maintenance Superintendent Alison Jumper, Park Planning Superintendent Melanie Thomas, Senior Secretary aye?ttvt1e Parks & Recreation Advisory Board Steve Meldrum - Chair Terry Lawson Jonathan Leonard Chuck Maxwell Phillip McKnight Phillip Watson -Vice Chair John M. Paul David Proffitt Angie Sass Parks and Recreation Advisory Board Meeting April 1, 2013 at 5:30 p.m. City Hall, Room 111 113 West Mountain Street Fayetteville, AR AGENDA: 1. Welcome to Parks & Recreation Advisory Board Meeting for April 1, 2013: Steve Meldrum, Chair PRAB 2. Arkansas Recreation and Parks Association Awards: Chase Gipson, Recreation Superintendent The City of Fayetteville was honored to receive two awards at the Annual Conference of the Arkansas Recreation and Parks Association on March 14, 2013. • Individual Volunteer of the Year: David Bowman • Group Volunteer of the Year: Southeast Fayetteville Community Center Board 3. Approval of March 4, 2013 PRAB Meeting Minutes: PRAB Motion: 4. Park Land Dedication: Development Name: Engineer: Owner: Location: Park Quadrant Units: Total Acres: Land Dedication Requirement: Money in Lieu Requirement Existing Parks: Developer's Request: Staff Recommendation: Estimated Annual Maintenance: Justification: PRAB Motion: April 1, 2013 PRAB Agenda Carole Jones, Park Planner II Legacy V Jorgensen & Associates Bank of Fayetteville South of Wedington Drive, east of Double Springs Road and west of Persimmon Street SW 106 single family Approx. 47 acres 2.44 acres $97,520 Harmony Pointe Park, Bundrick Park Money in lieu Money in lieu N/A The existing parks in the area will meet the recreational needs of this development. 1 5. Botanical Garden Society of the Ozarks Annual Report: Walt Eilers, Board of Directors President and Ron Cox, Executive Director 6. Botanical Garden of the Ozarks Master Plan Presentation: Walt Eilers, Board of Directors President and Ron Cox, Executive Director BGSO will present their new Master Plan of the Botanical Garden of the Ozarks to PRAB according to our lease agreement. We need PRAB to set a date for a Public Meeting to review BGSO's proposed Master Plan during the 3`d or 4th week of April. We hope to find a date that all members can attend so pnlease bring your calendar. BGSO Master Plan will go before PRAB again on May 6` monthly meeting for approval. The plan must also be approved by the Planning Commission and then it will go to City Council for final approval. With the change in BGSO's Master Plan, a new lease agreement between BGSO and the City will be presented to PRAB at a future meeting. Final approval of the lease agreement must be granted by the City Council. PRAB will not vote on this item tonight in order to give an opportunity for public input. BGSO Master Plan Public Meeting Date: 7. Other Business: 8. Adjournment Upcoming Events and City Council Items: Apr 1 Apr 4 Apr 4 Apr 6 Apr 15 Apr 21 May 18 Adult Softball spring season begins First Thursday Fayetteville event at the Downtown Square Kid Crops Garden Program begins at Yvonne Richardson Community Center Opening day of the Farmers' Market at the Downtown Square Gardens Beginning of Youth Softball Practice Annual Earth Day Celebration will be held at the World Peace Wetland Prairie located at 1125 Duncan Avenue from 1 p.m. to 5 p.m. Kids to Parks Day — Opening of Lake Fayetteville hard and soft surface trails and the Floating Spiral Wetland at Lake Fayetteville. Event includes Disc Golf, Kayaking, Sand Volleyball and more. Attachments: Agenda Items listed below: 1. March 4, 2013 PRAB Meeting Minutes 2. Legacy V Project Information 3. BGSO 2012 Annual Report 4. BGSO Letter 5. BGSO Proposed Master Plan Reports: HMR Monthly Report April 1, 2013 PRAB Agenda 2 Wrcyille ' FAYETTEVILLE PARKS AND RECREATION ADVISORY BOARD Minutes for March 4, 2013 Opening: The regular meeting of the Parks and Recreation Advisory Board was called to order by Steve Meldrum at 5:30 p.m. in Room 111 at the City Administration Building at 113 West Mountain Street in Fayetteville, Arkansas. Present: Parks and Recreation Advisory Board members Mason, Meldrum, Waite, McKnight, Leonard, and Lawson were present. Sass and Watson were absent. Staff members Edmonston, Humphry, Jumper, and Gipson were in attendance. AGENDA: 1. Presentation of AR State Soccer Association's Volunteer of the Year to Dr. Jim Cherry: Chase Gipson. Gipson presented the award. 2. Approval of February 4, 2013 PRAB Meeting Minutes: PRAB Motion: McKnight motioned to accept the minutes as written, and Leonard seconded it. Meldrum deferred. Motion passed 6-0-0 by voice vote. 3. Tabled from February 4th meeting - 2012 Annual Parks and Recreation Department Report: Connie Edmonston, Parks and Recreation Director According to Article II, Chapter 33.018 (B) in the Fayetteville Code of Ordinances, Parks and Recreation Advisory Board is to prepare an annual report to City Council. Once the annual report is approved by PRAB, this document will be forwarded to the City Council. 1 Park Staff Recommendation: To approve the 2012 Annual Report to be presented to City Council. PRAB Motion: McKnight motioned to accept the 2012 annual report, and Paul seconded it. Motion passed 7-0-0 by voice vote. 4. Eagle Scouts' Project Proposal: Clayton Bell In coordination with Parks staff and the Ozark Off -Road Cyclist, a bridge and boardwalk project on the nature trail at Lake Fayetteville. Bell said that two other projects will connect with the boardwalk and bridge. It's one big project. Part of the project is split between him and another future Eagle Scout named Ben. Telephone poles will be used. They will be placed 8 feet apart, with two on each side and 2 feet apart. He commented that there will be lots of wood in the project. He added that his part of the project will be 120 feet, and Ben's will be 92 feet, for a total of 212 feet. Meldrum asked when the project would begin. Bell said they will go to Swepco to their junkyard to get the poles. They plan to get the poles to the worksite by March 8. They will have to cut the poles themselves. Meldrum asked what the completion date would be. Bell said his part had to be done by May 18, because that was his 18th birthday. The goal is to have it done by May 10th. Aubrey Shepherd, a guest, said he was concerned with using new telephone poles in or around water, because there was some risk. McKnight said the poles are old, used ones. PRAB Motion: Proffitt motioned to accept the project, and Paul seconded it. Motion passed 7-0-0 by voice vote. 5. Rugby Presentation This presentation was deferred to the April meeting. 6. Spiral Wetland Project Proposal: Robert Ginsberg Robert Ginsberg, the project manager, gave the presentation. He said the purpose of the project was to promote art, nature, and sustainability. It would be part of the Artosphere project. The floating garden will have interconnecting sections. The sizes will be 2 4 x 8, 4 x 4 and 4 x 3. The sections will be anchored to the bottom of the lake, and won't interfere with fishing, the fish habitat, or boat traffic. Divers will be used to help with the layout. They are planning to place it 25 to 30 feet off the dam. He said that floating garden plants will be beneficial to the lake. They help purify the water as well as helping with algae. The chosen plant will be a native. Stacy Lay is the artist of the project. The Walton Arts Center is responsible for managing the project. It will remain installed six months to a year. McKnight wanted to know how the plants could be controlled if they turned out to be invasive. Also, he wanted to know if anti - goose wire clips would be used. Ginsberg replied that Stacy has found a product similar to a wire brush mesh that will attach to a bee mat. Maxwell asked what a bee mat was made of. Was it petroleum? Ginsberg said that was a good question, but he didn't know the answer. He said that Stacy will be very responsible in finding a non-invasive plant. He added that she will be giving a presentation on the project at Crystal Bridges. McKnight said he thinks it will be a neat project. Ginsberg said that the project will have some interesting views. Maxwell wanted to know how much Ginsberg thought the project would move around. Ginsberg replied that it would depend on the lake level. Paul asked if the weekly boat trip around the perimeter for maintenance would be Byron's job. Ginsberg said no, that would be WAC's responsibility. Edmonston said Parks would make sure the plant choices are environmentally friendly. Meldrum suggested that they partner with the Lake Fayetteville Science Center to determine the water quality. Ginsberg said he would love to, but the center is trying to keep up with what they've got. He said he could possibly use the U of A. 3 Meldrum asked if there was any backlash from the fishermen. Ginsberg said no. PRAB Motion: Maxwell motioned to approve the Artosphere Spiral Wetland project proposal as long as Parks staff has approval of the plants, and is able to have a six month review. Paul seconded it. Motion passed 7-0-0 by voice vote. 7. Botanical Garden of the Ozarks Grievance Request: The Botanical Garden of the Ozarks (BGSO) has filed a grievance concerning the construction of the soft trail system on the south side of Lake Fayetteville that is within BGSO's non -fee leased area. See attachment. According to the lease agreement between BGSO and the City of Fayetteville, Section 13.0 — Resolution of Conflict — establishes a committee consisting of 4 members: 1 appointed by the City, 2 appointed by BGSO and 1 appointed by PRAB to resolve the difference. "If no resolution is reached within a reasonable period, then this committee shall refer the matter to the City Council, whose decision shall be binding to both parties." See Mayor Jordan's response letter. Park Staff Recommendation: Staff recommends for PRAB to appoint Byron Humphry to serve on this committee. Byron currently serves as the Parks and Recreation Department Staff representative on the BGSO Board of Directors. Meldrum said, per the agenda, that Humphry will be appointed to the committee. McKnight said that he thinks that puts Humphry between a rock and a hard place. Edmonston said that the Mayor recommended him. She added that Humphry has worked on the project and has lots of background. Meldrum commented that he thought Humphry was one of the better people to be on the committee. He has lots of knowledge about City projects and would be a good fit. Leonard asked if Parks had ever been in a comparable situation. Edmonston said only in the public meeting process. 4 Paul said he didn't have time to dig into the grievance. He asked for a summary. Edmonston explained the items. McKnight asked what the lease edits were. Edmonston said that's what they are asking to change in the lease. Parks will be receiving the lease master plan when they are ready. Maxwell asked what the timeline is for the previously approved master plan. Edmonston said Parks will get the five year plan. A date was not given to the gardens. She said they are also supposed to give an annual report. Paul asked if the Botanical Gardens is a 501C3. He also wanted to know if they operate under the revenue they make. Edmonston said yes to both questions. Leonard asked if requesting a 25 year lease was common. Edmonston said yes, when looking at a big project. Paul asked how the Botanical Gardens got started. Edmonston said a group of people interested in the project got together. They came to PRAB for approval and then the City Council in 1997. Paul asked about the ratio of donations to revenue from ticket sales, etc. McKnight said approximately 21% was in ticket sales, events, weddings, etc. They had 68,000 visitors. Edmonston said the public schools made up part of those visitors. Paul wanted to know if the walking trail would still be free. McKnight said it probably would. The gardens would have a separate area for fee charges. Meldrum said the issue at hand was about Byron being appointed to the committee. 5 Lawson asked if the trail was there when the gardens were developed. He figured it wasn't like the trail just appeared. Edmonston said the trail was there. It was the first trail built at Lake Fayetteville. Paul says he's assuming that the present City Council can't bind another council in the future. Leonard asked if Humphry has experience in legal problems. Edmonston said yes. PRAB Motion: Paul motioned to appoint Humphry to serve on the Grievance Committee, and Proffitt seconded it. McKnight voted no. Motion passed 6-1-0 by voice vote. 8. Other Business: Gipson said another youth softball league was being formed at the Fayetteville High School. The Booster Club is supporting it. They are offering U6 — U12 girl's fast pitch softball. He said this new league was a surprise to Parks. They will use the high school softball fields. Parks has tried to contact them, but have had no response. McKnight asked if Parks had its own program. Gipson said yes, and said it's growing. McKnight asked if the public schools were supporting this. Edmonston said yes. McKnight asked how this league would affect the Parks program. Gipson said it was difficult to say at this point. Parks let people know that this wasn't the Parks league. Meldrum said he was struggling with the Fayetteville Public Schools creating a league that competes with the Parks program. 9. Adjournment Meeting adjourned at 6:37 pm. Minutes taken by Alison Jumper, Connie Edmonston, Chase Gipson, and Melanie Thomas. 6 THE BANK OF FAYETTEVILLE MEMBER FDIC One South Block Fayetteville, Arkansas 72701 phone: (479) 444-4444 bo£com March 12, 2013 Parks Board City of Fayetteville 113 West Mountain Fayetteville, AR 72701 RE: Legacy Phase V Dear Sir, We would like to pay a fee in lieu of dedicating parkland on this project. If you have any questions or require additional information, please feel free to contact me at your convenience. Sincerely, The Bank of Fayetteville Executive Vice President in...sr, iiiinain amonwarmaiat \■ Legacy V 1/2 MILE 1 MILE • Legend Existing Park Land Community Park Service Area Neighborhood Park Service Area I I Mini Park Service Area PROXIMITY MAP Legacy V GRAPHIC SCALE VICINITY MAP BUILDING SETBACK TABLE ZONING RSF-4 FRONT 15' BACK 20' SIDE 8' 100 0 50 100 200 400 765-16229-000 (R -A) 765-16229-001 (R -A) ( IN FEET ) 1 inch = 100 ft. 765-16226-000 (R -A) 60' R/W GREENC 50' R/W 50' R/W 765-16220-001 (R -A) LINE TABLE LINE LENGTH BEARING LI 948.61' N90°00'00"E L2 118.12' N67°30'00"E L3 218.68' S89°53'33"W L4 871.45' S00°08'29"W L5 30.00' N90°00'00"W L6 107.85' N80°29'25"E L7 136.56' N80°29'25"W L8 79.37' N90°00'00"E L9 103.41' N00°08'12"W LIO 22.05' N09°30'35"E LII 302.93' N00°00'00"W L12 105.57' S09°24'07"W L13 1/47.53' S00°00'00"W L14 69.91' N09°30'35"W L15 229.93' S00°00'00"W L/6 103.18' S20°57'07"W L/7 976.63' S00°00'00"E L18 522.17' S90°00'00"E L/9 690.53' S00°00'00"W L20 938.57' S89°50101"E L2I 901.88' S00°00'00"E L22 78.33' N22°30'00"W L23 344.61' S00°00'00"E 765-16212-001 (R -A) FJTJ ( :E SJEDI OINCEPT ON 765-16220-001 (R -A) NE CORNER NEI/4, NWI/4 14-16-31 (FOUND RAILROAD SPIKE) ERSIMM- ON - STR- EET 31" W 16 FLOOD PLAIN NOTE: THIS PROPERTY IS NOT AFFECTED BY THE 100 YEAR FLOOD PLAIN AS PER FIRM #05143C0087D DATED 07-21-99. FAYETTEVILLE, ARKANSAS CURVE TABLE CURVE LENGTH RADIUS TANGENT CHORD BEARING DELTA CI 196.35' 500.00' 99.46 195.09 N78°45'00"E 22°30'00" C2 195.41' 500.00' 98.97 194.17 S78°41'46"W 22°23'33" C3 82.99' 500.00' 41.59 82.89 S85°14'43"W 9030'35" C4 /49.38' 450.00' 75.38 148.69 S90°00'00"E 19°01'10" C5 82.99' 500.00' 41.59 82.89 N85°14'43"W 9030'35" C6 24.90' 150.00' 12.48 24.87 504°45'17"W 9030'35" C7 57.43' 350.00' 28.78 57.37 N04°42'04"E 9°24'07" C8 57.43' 350.00' 28.78 57.37 SO4°42'04"W 9°24'07" C9 24.90' 150.00' 12.48 24.87 N04°45117"W 9030'35" CIO 82.28' 225.00' 41.60 81.82 NI0°28'33"E 20°57'07" Cll 82.28' 225.00' 41.60 81.82 SI0°28133"W 20°57'07" C12 78.54' 50.00' 50.00 70.71 N45°00'00"E 90°00'00" C13 78.54' 200.00' 39.78 78.04 N11°15 '00"W 22°30'00" STREET RIGHT-OF-WAY STREET WIDTH SIDEWALK GREENSPACE PERSIMMON STREET 70' 28' 6' 15' SNYDERS BLUFF DRIVE 42' 24' 4' 5' ROWLETTS STATION DRIVE 50' 28' 4' 7' LONE JACK DRIVE 50' 28' 4' 7' BUCKLAND MILLS DRIVE 42' 24' 4' 5' DRYWOOD CREEK DRIVE 42' 24' 4' 5' MARKS MILL DRIVE 50' 28' 4' 7' POISON SPRINGS DRIVE 42' 24' 4' 5' GREENS CHAPEL ROAD 50' 28' 4' 7' 54TH STREET 55' * /4' * 6' 35' GENEVIEVE AVENUE 60' 28' 4' 6' EAST 12' WEST DISTANCES FROM CENTERLINE W N S ZONING = RSF-4 TOTAL LOTS = 108 TOTAL BUILDABLE LOTS = 106 TOTAL UNBUILDABLE LOTS = 2 E STREET CLASSIFICATIONS PRINCIPAL ARTERAL MINOR ARTERAL COLLECTOR LOCAL =anami FUTURE PRINCIPAL ARTERAL FUTURE MINOR ARTERAL FUTURE COLLECTOR LEGEND E BOUNDARY CORNER ® SET IRON PIN pSL STREET LIGHT Gaal FIRE HYDRANT VI WATER VALVE 1 WATER FITTING O SEWER MANHOLE O EX. SEWER MANHOLE UTILITY EASEMENT FRONT BUILDING SETBACK 8 U.E. STREET CENTERLINE 8" WATERLINE 8" SEWER LINE STORM DRAINAGE NEW SIDEWALK OWNER/DEVELOPER: SLOAN PROPERTIES, INC. CHARLES SLOAN, PRESIDENT 3459 KNOTTINGHAM PLACE FAYETTEVILLE, AR 72703 (479) 444-8404 ENGINEER: JORGENSEN & ASSOCIATES CONSULTING ENGINEERS, INC. 124 WEST SUNBRIDGE SUITE 5 FAYETTEVILLE, AR 72703 (479) 442-9127 PLAT PAGE: 475 & 436 75 ACCESS ESMT. LEGAL DESCRIPTION: 60' R/W (EXISTING) 765-16201-500 (RSF-4) PART OF THE NEI/4 OF THE NWI/4 AND PART OF THE NWI/4 OF THE NWI/4 OF SECTION 14, AND PART OF THE SWI/4 OF THE SWI/4 AND PART OF THE SEI/4 OF THE SWI/4 OF SECTION II, ALL IN TI6N, R3IW IN WASHINGTON COUNTY, ARKANSAS AND BEING DESCRIBED AS FOLLOWS: BEGINNING AT THE NE CORNER OF SAID NEI/4, NWI/4 THENCE S89°52.3114/165.22 FEET TO THE P.O.B., THENCE S00°05'32"W 263.08 FEET, THENCE S89°53'33"W 45.86 FEET, THENCE S00°10'03"W 302.64 FEET, THENCE S89°39'28"W 50.24 FEET, THENCE S00°01'38"W 168.94 FEET, THENCE S89°50'01"E 213.56 FEET, THENCE S00°08'29"W 168.96 FEET, THENCE N89°50'20"W 779.11 FEET, THENCE S00°03'23"W 151.11 FEET, THENCE S89°52'32"W 824.49 FEET, THENCE N00°11'00"E 1052.93 FEET, THENCE N00°08'08"W 819.44 FEET, THENCE N89°47'11"E 333.79 FEET, THENCE S00°56'19"E 47.92 FEET, THENCE S89°42'41"E 329.86 FEET, THENCE SOO°08'12"E 770.53 FEET, THENCE N89°52'31"E 820.40 FEET TO THE P.O.B.; CONTAINING 45.51 ACRES MORE OR LESS SUBJECT TO EASEMENTS AND RIGHT OF WAY OF RECORD. PERSIMMON STREET 765-16201-600 (RSF-4) 30' E/20.00' 42' R/W 70.00' 22 765-16201-700 (RSF-4) 765-16201-010 (R -A) 42' R/W 50' R/W 60' R/W (EXISTING) 765-16201-800 (RSF-4) 55' R/W 00 11783-002 (COUNTY) 001-11790-000 (COUNTY) DETENTION POND (SODDED) (DRAMA GE EASEMENT) 001-11788-001 001-11788-000 (COUNTY) (COUNTY) SURROUNDING PROPERTY OWNERS TABLE 765-16227-000 - HENRY & JOYCE THOMAS - 591/ TACKETT DRIVE - FAYETTEVILLE, AR. 72704 765-16227-001 - CARL & LEIGH WALKER - P.O. BOX 321 - ROGERS, AR. 72757 765-16201-900 - SLOAN PROPERTIES, INC. - P.O. BOX 9180 - FAYETTEVILLE, AR. 72703 001-11788-000 - PAULA THOMPSON - 5790 TIPTON ROAD - FAYETTEVILLE, AR. 72704 001-11788-001 - PAUL & PATRICIA JOHNSON - 5516 TIPTON ROAD - FAYETTEVILLE, AR. 72704 001-11783-002 - PAUL & PATRICIA JOHNSON - 5516 TIPTON ROAD - FAYETTEVILLE, AR. 72704 001-11790-000 - CLARENCE & DONNA STARR - 353 N. 54TH AVE. - FAYETTEVILLE, AR. 72704 765-16201-010 - CITY OF FAYETTEVILLE - 113 W. MOUNTAIN - FAYETTEVILLE, AR. 72701 765-16201-800 - RANDALL & PEGGY LYNCH - P.O. BOX 124 - FARMINGTON, AR. 72730 765-16201-700 - TRACY & HOLLY THOMAS - 425 N. 54TH AVE. - FAYETTEVILLE, AR. 72704 765-16201-600 - MARVIN & FRANCES HOUSTON - 4268 WAGON WHEEL ROAD - SPRINGDALE, AR. 72762 765-16201-500 - SLOAN PROPERTIES, INC. - P.O. BOX 9180 - FAYETTEVILLE, AR. 72703 765-16212-001 - CECIL & JACQUELINE CLEVENGER - 530 N. 54TH ST. - FAYETTEVILLE, AR. 72704 765-16220-001 - WALTER & JANET MITCHELL - 201 SUTTLE DRIVE - SPRINGDALE, AR. 72764 765-24823-000 - C&J FINANCIAL, LLC. - 806 WEST CHURCH - SHERIDAN, AR. 72/50 765-24824-000 - C&J FINANCIAL, LLC. - 806 WEST CHURCH - SHERIDAN, AR. 72150 765-24825-000 - C&J FINANCIAL, LLC. - 806 WEST CHURCH - SHERIDAN, AR. 72/50 765-16226-000 - DONALD & BRENDA HYSELL - 5709 TACKETT - FAYETTEVILLE, AR. 72704 765-16229-000 - HAYS FAMILY DEVELOPMENT, LLLP - 2595 N FIREWOOD - FAYETTEVILLE, AR. 72703 765-16229-001 - MARY LOU KLING - 167 NAPIER - FAYETTEVILLE, AR. 72701 765-16214-000 - PAUL STUDEBAKER - 5786 W. TACKETT DR. - FAYETTEVILLE, AR. 72704 765-16222-000 - STANLEY THOMAS - 5850 W. TACKETT DR. - FAYETTEVILLE, AR. 7270/ 765-16223-000 - STANLEY THOMAS - 5850 W. TACKETT DR. - FAYETTEVILLE, AR. 72701 N a ,n F GU 1 le __Af 1 f •ja i, i, 1 ti All Y�Ul•y�. r _ I • 0 500 1,000 2, I Feet 000 N 2013 Botanical Garden of the Ozarks continues to add features 2013 is the Garden's sixth season with a theme of Learn. Play. Grow. We hope to break 100,000 in attendance and demonstrate to residents how to adapt their gardens to climate change. The Garden will expand its Klingaman Arboretum by planting over 100 trees, finalize the design for a Nature Education Center building and polish features on the existing nine acres. The original barn now serves our education programs as the Nature Education Cottage. It is between the Reading Railroad and Butterfly House features at the back of the Garden. The Fayetteville Chamber of Commerce, as the economic developer for the City of Fayetteville, estimates the Garden's economic impact at $3,018,633. Our eighteen -member board is diverse with members in both Washington and Benton County. Each is a member, Growing Circles donor and active on at least one committee. Ron Cox is the Executive Director. He adds professional management, communications skills, fiscal management and fundraising expertise. There is a staff of eight and over 200 volunteers. Educational programs including Lil' Sprouts, Butterfly Day and Earth Day will attract 6,500 students from ten school districts. Students from Shaw Elementary will teach Butterfly and Earth Day lesson. With the completion of the Lake Fayetteville Trail through our property, we expect increased numbers of walkers, bicyclers and runners using the Garden as their trailhead. The Farmers' Market, in our Meadow, attracts Wednesday evening and Saturday morning shoppers. Botanical Garden attendance neared 80,000 in 2012. • 40,000 paid guests toured the Garden. • 10,000 area students visited the Garden for nature classes • 12,000 attended weddings and receptions • 4,500 students attend Butterfly and Earth Day. • 4,000 attended events such as concerts and Firefly Fling. • 3,813 attended classes and programs • 2,500 attended the Sunday Farmers' Markets during the summer and fall • 2,290 Fayetteville residents visited free on Saturdays • 2,115 members were admitted free The Botanical Garden of the Ozarks consists of a butterfly house and nine themed demonstration gardens showing the woody, herbaceous and exotic plant species that can be successfully included in Northwest Arkansas gardens. BGO is a five-year-old venue on the shore of Lake Fayetteville, near the Fayetteville - Springdale line. It demonstrates sustainability, recycling, !ow -impact gardening, mulching and water saving techniques. The operations of the Garden are wholly supported by admissions, sponsorships, memberships and donations. To become a volunteer, join or donate go to our updated website, www.buozarks.orq. BOTANICAL GARDEN OF THE L.O'7C1111\JAn VC March 12, 2013 Connie Edmonson Fayetteville Parks and Recreation 113 West Mountain Street Fayetteville AR 72701 Connie: The BGSO approved the design and submits its request to amend the Portico master plan in the attached PZD format. This master plan reflects the most effective use of the land and is consistent with the outdoor recreation standards explained by John Beneke. The board also accepted architect David McKee's preliminary schematic design. The purpose of the schematic is to define of the depth and spread of our plans. Finally, the board requests that the City and BGSO update the 2005 lease to reflect needed changes to enable the Garden to expand and prosper. Our eight lease edit items are attached. We look forward to a successful and expeditious process to update the master plan and lease so that the board can pursue funding for the Nature Education Center. Naturae Walt Filers BGS() chair 4703 N. CROSSOVER ROAD P.O. BOX 10407 FAYETTEVILLE. ARKANSAS 72703-0042 TEL 479,750.2620 FAX 479.756.1920 WWW.BGOZARKS.ORG Revised March 2013, BGSO Board rr(-1— ƒ5 0- , , It E '-ƒ )nit R § /0z § /R Master P1an,Updated 2013 BGSO Lease edits When the current lease was devised, neither the city nor the BGSO had actually built or operated a botanical garden. Now, as BGSO completes the fifth year of successful operations and growth we ask to update the lease. We believe that our successful experience and the resulting asset for Northwest Arkansas deserve recognition. We request a lease and not an operating agreement. Our auditor, Tim Fulmer, notes in the 2011 audit that the existing lease is actually an operating agreement because of its provisions detailing operational elements and that the wording jeopardizes and restricts BGSO's ability to solicit major gifts to complete the development of the Garden. The language actually puts BGSO into a conflicting situation with its IRS 501 (c) (3) function in which we raise money to benefit our organization, not an outside, municipal entity. BGSO requests that the lease focus on eight (8)relevant elements: 1. Property Description: Revise the property description to reflect the specific area for which the BGSO is responsible to develop, operate and manage. We request that the Lake Fayetteville trail area that has been developed and expanded be removed from the lease. Second, the BGSO board would like to return the non -fee area from the south boundary of the Garden and continuing to Veteran's Park from the lease. 2. Revise the Property Title: BGSO will retain the title to any improvements and betterments within the leasehold. In the event that BGSO ceases to exist as a 501 (c) (3), these assets will be conveyed to the City of Fayetteville. 3. Define Parking: The BGSO has built and maintains a parking lot adjacent to the Totemeier Visitors' Center for the exclusive use of its visitors and patrons. BGSO also provides a Farmers' Market, overflow and trail head lot (B in the Master Plan) and will maintain that lot. 4. Include revised BGSO Master Plan: The lease will include as an exhibit the 2012 Master Plan. The BGSO Master Plan will be accepted by the PRAB and City Council as a PZD for the long-term development of the Garden features. The Master Plan and subsequent designs and construction plans will meet the current city standards at the time they are presented to the Planning and Zoning Commission and Council for approval. 5. Revise Lease Term: Establish 2013 as the new start date with a 25 -year term and provide for two renewals. 6. Add Annual Report: In January of each year the President and Executive Director will present a written, digital and oral report and assessment of the preceding year of operation to the City Clerk, PRAB and City Council. The report will include current Arkansas corporate filings, Garden policies and procedures, BGSO board members, IRS letter, budget and most recent IRS 990 report and audit 7. Add Compliance: The BGSO, Garden and groups using the facilities will be in compliance with all City and Garden regulations. 8. Add Garden Operations: BGSO shall use its discretion in setting admission, rental and use fees for the Garden and its facilities. It • r ti n✓ 4 -Gaya 7� 1 YJ :a' .;r o- h }IAN1CA1. GARDEN `O/f\RKY -294 r-.� Vim.. BGSO priorities in alphabetical order A Nature Education Center Al Nature Education Area B Parking C Visitor Center n f.nncpr\/atnr\/ E Parking J Future Main Entrance F Event Pavilion K Hilton Creek Garden G Community Market L Lake Fayetteville Trail Razorback H Klingaman Arboretum Greenway / Garden Fence I Amnhithaatra NA Prnnncarl flirt Trail MASTER PLAN 2013 DAVID W. MCKEE, ARCHITECT Prepared in cooperation with the BGSO Board's Master Plan Dated March 2013 $300,000 $250,000 $200,000 $150,000 $100,000 $50,000 $- Fayetteville Parks and Recreation HMR Comparison 2009-2013 s aq of m v N n pq v ai m� A Rv n a y RtE 3 JANUARY FEBRUARY = J } w J fn Q Q D -3 C9 2 D Q SEPTEMBER OCTOBER NOVEMBER DECEMBER ■ 2009 02010 0 2011 ■ 2012 ■ 2013 Year to Date 2009 2010 Comparison $ 513,382 I $ 483,054 I $ 506,675 I $ 585,315 I $ 608,394 Total 2011 2012 2013 K:Wnanclal SeMceslHMR Repods12013 HMR RepoNAs12013 HMR Report YTD 2012-2013 3.9% YTD 2012-2013 $23,079