HomeMy WebLinkAbout2008-05-08 - Agendas - FinalParks & Recreation Staff
Connie Edmonton, Director
David Wright, Recreation Superintendent
Jeff Coles, Maintenance Superintendent
Alison Jumper, Park Planner
Carole Jones, Park Planner
Melanie Thomas, Senior Secretary
FAYETTEVILLE
PARKS & RECREATION
Parks & Recreation Advisory Board
Wade Colwell, Chairman
Jay Davidson, Vice Chairman
Valerie Biendara
Jon Bitler
Steve Hatfield
Phil Jones
Craig Mauritson
Bill Waite, Jr.
Parks and Recreation Advisory Board Meeting
May 5, 2008 at 5:30 p.m.
City Administration Building Room 326
113 West Mountain Street
Fayetteville, AR
There will be a site tour of Mountain Ranch after agenda item six. Motions
will be made on site.
AGENDA:
1.
Approval of March 3, 2008 Corrected PRAB Meeting Minutes Tabled from the
April 7, 2008 Meeting
PRAB Motion:
2. Approval of April 7, 2008 PRAB Meeting Minutes
PRAB Motion:
3. Botanical Gardens Monthly Report:
Walt Eilers, Board of Directors
4. Naming of the newest trail at Lake Sequoyah - Tabled
On Wednesday, March 12, 2008, the Sidewalk and Trails Task Force unanimously
supported the naming of the newest trail at Lake Sequoyah as "Rookery Trail". This item
was tabled at the April 7, 2008 meeting to allow for public input per the Facility Naming
Policy.
Staff Recommendation: Approval of the name Rookery Trail for the newest trail at
Lake Sequoyah
PRAB Motion:
5. Park Land Donation: Carole Jones, Park Planner
Proiect History: Developer donated approximately 15.39 acres of CMN Business Park
Phase III and 2.49 acres of Lot 5 to the City of Fayetteville in October 2007. The parcels
PRAB Agenda - May 5, 2008 1
will accommodate the construction of north Scull Creek Trail. The land is currently under
deed restriction by the U.S. Army Corps of Engineers. Additionally, the owner of Phase
III (Leonard Boen) has dedicated a public access easement for a portion of Scull Creek
Trail that lies between the two land donations.
Development Name:
Engineer:
Owner:
Location:
Park District:
Existing Parks:
Developer's Request:
Staff Recommendation:
PRAB Motion:
6. Regional Park Update:
CMN Business Park Lots 8 & 14 Land Donation
McClelland Consulting Engineers, Inc.
Leonard Boen
East of Steele Blvd.; west of Mall Ave.; north of
Van Asche Drive
NW
Mud Creek Trail and future Park West
Developer is requesting to donate approximately
5.06 acres of Lots 8 and 14 to the City of
Fayetteville. This additional parcel will provide a
continuation of green corridor in accordance with
the City Plan 2025 goal of assembling an enduring
green network, and could possibly accommodate a
future nature trail loop connecting to Mud Creek
Trail. The land is currently under deed restriction
by the U.S. Army Corps of Engineers. Mitigation
and monitoring of the deed restricted land is
complete. The deed restriction classification limits
the use of the land and results in very little
maintenance.
Staff recommends accepting the additional land
donation and forwarding to City Council for final
approval.
Connie Edmonston, Park & Recreation Director
**A Van Tour Meeting will reconvene at Mountain Ranch**
PRAB may take your own vehicle to site if desired. PRAB decision on Mountain Ranch
will be made on site.
7. Park Land Dedication:
Project History:
Development Name:
Engineer:
Owner:
Alison Jumper, Park Planner
Mountain Ranch Phase III
Jorgensen and Associates
Coco Mountain Ranch, LLC
PRAB Agenda - May 5, 2008 2
Location:
Park District:
Units:
Total Acres:
Land Dedication Requirement:
Money in Lieu Requirement:
Existing Parks:
Developer's Request:
Staff Recommendation:
PRAB Motion:
8. Other Business:
9. Adjournment
West of I-540 between Hwy. 62 and Persimmon St.
SW
175 single family units
50 acres
4.2 acres
$168,000
Dale Clark Park
Developer is requesting to dedicate land off site
near the southern portion of the property.
Staff recommends accepting an off site land
dedication near the southern portion of the property
as outlined on the map.
Upcoming City Council Items & Events:
May 14, 2008
May 20, 2008
May 22, 2008
May 28, 2008
June 11, 2008
Grand Opening of David Lashley Park, 4640 Copper Creek Drive,
5:30 PM
Approval of Gary Hampton Pavilion Bid Award, City Council
meeting at City Hall, 6:00 PM
First Gulley Park Concert, 7:00 PM
Ribbon cutting for new parking area and bioswale will be held
prior to the concert
Playground Celebration at Sweetbriar Park, 2645 E. Sweetbriar
Drive, 5:30 PM
Playground Celebration at Bryce Davis Park, 1595 N. Dartmouth
Avenue, 5:30 PM
Attachments: Agenda item number listed below.
1. Corrected PRAB Meeting Minutes: March 3, 2008
2. PRAB Meeting Minutes: April 7, 2008
4. Lake Sequoyah Trail Name Proposal — Map
5. CMN Lots 8 & 14 Park Land Donation Packet
7. Mountain Ranch Phase III Park Land Dedication Packet
Park Land Dedication Ordinance Fund Monthly Report
CIP Report
HMR Monthly Report
PRAB Agenda - May 5, 2008 3
FAYETTEVILLE
PARKS AND RECREATION ADVISORY BOARD
Meeting Minutes March 3, 2008
Opening:
The regular meeting of the Parks and Recreation Advisory Board was called to order by
Parks and Recreation Board member Steve Hatfield at 5:35 p.m. on March 3, 2008 in
Room 326 at the City Administration Building located at 113 West Mountain Street,
Fayetteville, Arkansas.
Present:
Parks and Recreation Advisory Board members Biendara, Jones, Waite, Mauritson,
Hatfield, and Bitter were present. Colwell arrived at 6:10 p.m. Davidson was absent. Park
Staff Edmonton, Coles, Wright, Jumper, Jones, Thomas, Trails Coordinator Mihalevich,
and the audience were in attendance.
1. Approval of February 4th, 2008 PRAB Meeting Minutes:
PRAB Motion: Mauritson motioned to accept the minutes as written. Biendara
seconded it. Motion passed by voice vote 6-0-0.
2. Rotary Club Presentation of $15,000 Donation for Gary Hampton Pavilion:
Howard Brill, Rotary Club President
The Rotary Club presented the check to Edmonston at their February meeting.
Edmonston said the Rotary Club has helped Parks and Recreation many times. One way
that they have helped is that they have given us seven scoreboards.
3. Botanical Garden Monthly/Greenhouse Report: Walt Eilers, BGSO Board
Member
Eilers discussed the monthly Botanical Garden report handout. He said the
greenhouse was moving right along, with the ribbing and base up. The greenhouse
will virtually reduce the cost of the plants to nothing. They do not spray chemicals;
they only use soap and water. If that doesn't work, they throw the plant out.
Edmonston commented that we are ready for warmer weather.
Eters said that the plants are ready also.
4. Frisco Trail Memorial Sculpture Proposal: Randy Werner, Technology
Coordinator for U of A Office of Pre -College Programs
Staff Recommendation: Approval of the Hoover Memorial Sculpture Proposal
on Frisco Trail. Trail Coordinator, Matt Mihalevich, also approved these
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proposed sites. This project will be the first proposal sent to the Arts Council for
their endorsement.
Hatfield commented that it was a wonderful idea.
Edmonston said that this was the first project to go to the Arts Council. If it passed
the Arts Council, then it would go before the City Council. There will also be a
plaque with the sculpture.
Werner said the plaque would be in celebration of the Hoovers' lives.
Hatfield said that he like the second or third location best.
Werner commented that the sculpture would be on a concrete pad. The points on the
sculpture would be at least seven feet off the ground for safety reasons.
Mauritson said that the sculpture is a great idea and needs to fit in with the
environment.
Hatfield asked if a possible location would be across from the benches.
Mihalevich said that wouldn't be a good location, because the ground drops off really
quickly.
PRAB Motion: Mauritson motioned to accept Staff recommendation. Jones
seconded it. Motion passed by voice vote 6-0-0.
5. Park Land Dedication
Project History:
Alison Jumper, Park Planner
Villas at Stonebridge Development was tabled at the February 4th PRAB
meeting.
This project was presented to PRAB on 04/03/06 with 215 single family units and
50 multi -family units proposed. PRAB made a recommendation of accepting
money in lieu of land. The project had a significant change in the number of
units and therefore is required to go back through the system.
The current project proposes 169 single family units and 153 multi -family units.
Development Name:
Engineer:
Owner:
Location:
The Villas at Stonebridge
Appian Centre for Design
Nock/Broyles Land Development
South of Hwy. 16 East, east of Goff Farm
Road
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Park District:
Units:
Total Acres:
Land Dedication Requirement:
Money in Lieu Requirement
SE
169 single family units, 153 multi -family
units
Approximately 53 acres
6.7 acres
$266,280
* Final fees to be determined at Planning Commission approval*
Existing Parks:
Developer's Request:
Staff Recommendation:
Estimated Annual Maintenance:
Justification:
None within a one half mile radius
Money in lieu, trail easement from the west
along the abandoned rail corridor.
The developer is providing over 7 acres in
P.O.A. owned and maintained greenspace
for the residents. Approximately 6 acres of
park land is anticipated to be dedicated with
the development of Falling Waters at
Stonebridge, located to the east. This future
park land is located within a half mile of the
Villas at Stonebridge.
Hatfield said that there were questions last month about the trail easement and the
retention pond.
Mihalevich said that the developer is working on it. He has not heard anything back from
them.
Hatfield asked Jacobs if there were any changes in the potential alignment of the trail.
Todd Jacobs, the representative from Appian Centre for Design, replied that the
detention pond is being reworked. There should be no problem putting in a 12' ramp as a
safety feature by the trail.
Mihalevich showed an area where the trail could possibly continue. He looked at the golf
course layout, and said that a potential place would be to continue the trail to Eagle Park.
Jacobs pointed out that the park space has been increased to two acres. There will be a
clubhouse sitting on a 1.25 area. There will also be about five and one half acres of high
quality green space in the development.
Bitler asked if playgrounds are being planned.
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Jacobs replied the area around the clubhouse will be fenced off and controlled, but most
of the greenspace will be left open.
Hatfield said it would be great if the trailhead came into the park.
Jacobs replied that they actually have been trying to move it to that area, but there have
been several constraints due to some City requirements
Bitler asked about future park land at Falling Waters that was within a half mile radius.
He wanted to know if it was dedicated park land, and if we have the deed.
Jumper replied no, not yet. They only have a grading permit right now. They have not
started construction.
Mauritson asked when we would get the deed.
Jumper said we would get it when the final plat was filed.
Bitler commented that the park area would belong to the POA and would be for the
residents only. Maybe the money in lieu could be applied to make it into a public park.
Jacobs said they were not opposed to a public park, but it was easier to make it private. It
will be a high quality park.
Hatfield asked what the projected elevation would be for the houses versus the park.
Jacobs replied the houses would be 18" to 36" above the sidewalk.
Hatfield asked if there was going to be a sidewalk within the park area.
Jacobs said yes, there will be a sidewalk.
Mauritson asked if Staff discussed making it a public park.
Jumper said yes, and explained that with the other public parks in the area, Staff felt it
would be better to let the POA keep this park since it's so small.
Biendara asked that if the park was private, would there be a problem with the public
using it?
Jacobs said there would be no problem. Anyone can use it.
PRAB Motion: Bitler motioned to accept Staff recommendation, and Biendara
seconded it. The motion passed 6-1-0 by voice vote, with the dissenting vote cast
by Mauritson.
6. Park Land Dedication Alison Jumper, Park Planner
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Proiect History:
Park Center Development was tabled at the February 4`" PRAB meeting.
Development Name:
Engineer:
Owner:
Location:
Park District:
Units:
Total Acres:
Land Dedication Requirement:
Money in Lieu Requirement
Park Center
H2 Engineering
Zion Properties, LLC
South of Lake Fayetteville on Zion Road
NE
15 multi -family units
Approximately 8 acres
0.26 acres
$10,200
*Final fees to be determined at Planning Commission approval*
Existing Parks:
Developer's Request:
Staff Recommendation:
Estimated Annual Maintenance:
Justification:
Lake Fayetteville, Veteran's Memorial Park
Money in Lieu
Money in Lieu
No additional maintenance is anticipated.
The development is adjacent to existing park
property and trails.
This development is adjacent to Veteran's Park and provides an opportunity to
create a safer, more accessible entrance with the extension of Vantage Drive.
Staff recommends the connection and extension of Vantage Drive as conceptually
shown on the drawing. Additionally, the developer requests to use the required
money in lieu dedication to improve the new entry and existing drive into
Veteran's Park. Park Staff requests to rename Vantage Drive to Veterans
Memorial Boulevard if the street is built as a public street to the park.
Jumper explained that some of the questions from the last meeting no longer
apply because they are now providing a detention pond and are not increasing
flow into parkland.
Bitter asked if a detention pond would be built.
Jumper said yes.
Mauritson asked if the old driveway would be removed.
Jumper replied no, we will keep the existing Veteran's Drive.
Mauritson wanted to know how the north end of the new part of Vantage would
tie in.
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Jumper said it would be a "Y" intersection. There will be a focal point to let
people know they are leaving the development and entering the park.
Mauritson said he thought it would be a good idea to change the name from
Vantage to Veterans Memorial Blvd. He has already spoken to Kyle Cook, who
will present it to the Council if necessary.
Colwell asked if the top right area on the map was wooded.
Jumper said yes, it was wooded.
Colwell wanted to know if it would stay wooded.
Jeremy Thompson, the representative from H2 Engineering, said it would stay
mostly wooded. Between .8 and .9 acres would be dedicated to tree preservation.
Colwell wanted to know if the entrance would cause a traffic flow problem.
Jumper said she spoke to Sgt. Brown, and he saw it as a positive aspect.
Hatfield said that his concern was that it is a big problem to push traffic into the
park. The park doesn't need the traffic. He said that it needs to be pedestrian
access only. There is no benefit for an increased traffic flow in the park. He also
commented that the entryway is more natural looking now compared to the new
proposed entryway.
Mauritson said that the drainage was resolved. His concern was about the traffic
being pulled in. He would like neighborhood access.
Colwell asked if Zion was being widened.
Jones said yes, it was being widened from Vantage to College.
Hitler said that if the entrance was improved, and the traffic flow changed,
possibly a traffic light would be installed there at Vantage and Zion.
Colwell said that would be good.
Mauritson said maybe they could put in an expanded cul-de-sac. Maybe a parking
lot could be put in.
Mauritson said that the parking lot could be on the north end of Vantage, and
people could walk into the park.
Edmonston said there would be a lot of usage for the park. A lot of green space
would be lost to the parking lot.
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Jumper asked Thompson if he had any idea of the traffic counts.
Thompson said no, a traffic study has not been conducted.
Colwell asked how many people would be there working, appointments, living,
etc.
Thompson said there would be 250 parking spaces for the office building, and
fifteen residential units.
Edmonston said that this would be a possible place to put speed bumps.
Mauritson said he doesn't see the benefit to the park.
PRAB Motion: There were two motions. Hitler made the first motion to accept
the Staff recommendation, and added that language needed to be sent to Planning
so that they would look at the non -park traffic, and develop more defined traffic
flows, and also that the Y in the road would be put closer to the development.
Colwell seconded it. The first motion passed 5-2-0 by voice vote, with Hatfield
and Mauritson casting the dissenting votes. Hitler made the second motion to ask
the aldermen at the City Council to rename Vantage to Veterans Memorial Blvd. .
Mauritson seconded it. The second motion passed 7-0-0 by voice vote.
7. Park Land Dedication
Development Name:
Engineer:
Owner:
Location:
Park District:
Units:
Total Acres:
Land Dedication Requirement:
Money in Lieu Requirement
Carole Jones, Park Planner
Markham Hill Cottages
Northstar Engineering Consultants
Homestead Homes, LLC
North of Maine Street and west of Cross
Avenue at the end of Nettleship Street
SW
10 multi -family units and 16 single-family
units
Approximately 2.37 acres
0.55 acres
$22,160
* Final fees to be determined at Planning Commission approval*
Existing Parks:
Developer's Request:
Staff Recommendation:
Estimated Annual Maintenance:
Justification:
Hotz Park is located within a one-half mile
radius
Money in lieu
Money in lieu
N/A
The relatively small size is the primary
reason for the request of money in lieu of
land. Site constraints such as topography
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also restrict the possibility for public park
land.
Jason Engles was the representative from Northstar Engineering.
There was no discussion.
PRAB Motion: Colwell motioned to accept the Staff recommendation of money
in lieu, and Mauritson seconded it. The motion passed 7-0-0 by voice vote.
8. Oakbrooke Park Land Dedication Alison Jumper, Park Planner
Project History:
The Oakbrooke development was first reviewed by PRAB on March 7, 2005 with
78 single family units. Additional land and units were added to development and
the project was reviewed by PRAB again in April with 102 single family units.
Both times PRAB recommended accepting money in lieu of land. At the time of
Planning Commission approval, the average cost per unit was $23,125 and land
requirement was determined at .024 acres per single dwelling unit.
The City and the developer made a transaction in August 2006, leaving the
developer approximately 1.51 acres of banked land in the northwest quadrant. At
this point in time, the average cost per acre was raised to $40,000 and the land
requirement remained at the .024 acres per single family dwelling unit. The land
requirement was not changed because the U.S. Census determined that the
number of persons living in a single family dwelling was 2.4 people. The City's
standard of the number of acres needed per 100 people remained at 10 acres per
1,000 population.
The developer is requesting to use the value of the 1.51 acres at $40,000 per acre
($60,400) of banked land to meet the park land dedication requirements for
Oakbrooke.
"Ch. 166.03 (K) Park land dedication.
(1) Subdivision.
(f) Dedication ratios. Land shall be dedicated at a ratio of .024 acre of land for each single-
family dwelling unit and .017 acre of land for each multi -family dwelling unit.
(h) Dedication in excess. If a developer wishes to dedicate park land which exceeds the
requirement of this subsection, the developer shall make a written request to the Planning
Commission who may grant the developer a credit equivalent to said excess. Said credit shall
be applied toward the developer's obligation under this subsection for any subsequent
development located in the same park quadrant."
The ordinance, as referenced above in subsection (h) allows a developer to
dedicate land in excess for credit toward obligations in the same park quadrant
The developer's request to use the value of the land requires a variance from the
ordinance with regard to banking land.
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"Ch. 156.03 Development
Certain variances of the development regulations may be applied for as follows:
(B) Consideration by the City Council - park land dedication. Any variation in the land
dedication ratios or contribution formulas set forth in § 166.03(K) shall be considered a
variance and requires approval of the City Council. Upon recommendation of the Planning
Commission after consultation by the commission with the Parks and Recreation Advisory
Board, the City Council, upon determination that enforcement of
§ 166.03(K) would cause unnecessary hardship, or that the problems or merits of the
development reflect unique circumstances, may grant a variance of the requirements,
provided:
(1) Consistent with parks plan. Any dedication of land or contribution in lieu of land or
combination thereof shall adequately provide for the park and recreational needs of the
proposed development and be consistent
with the Fayetteville Parks Plan.
(2) Contributions of services, facilities, etc. If the developer proposes to contribute services,
facilities, or equipment in lieu of a cash contribution, such a contribution shall not be
accepted by the city unless the Parks and Recreation Advisory Board has been consulted and
provides a recommendation as to the appropriateness and safety of such contribution."
As outlined above, the developer must submit a variance request to the City
Council after consulting with PRAB and Planning Commission.
Oakbrooke was broken into two phases for development, Phase I includes 68
single family units; Phase II includes 40 single family units. Oakbrooke Phase II
has been filed for final plat utilizing 0.96 acres of the 1.51 acres of banked land.
As stated in the developer's letter, Phase I cannot be filed until the remaining
requirement for 68 single family units has been met. The developer has 0.55 acres
of banked land remaining to be used toward the requirements of a development in
the northwest quadrant.
Banked land is calculated in acres, not the value of the land, to ensure that
adequate acreage is being dedicated to meet the needs of a development. The
acreage ratio is directly related population, and is a constant number set in place
to adequately serve residents of the community. If a developer was to bank the
value of 8 acres of land today, for instance, and requested to use that banked value
10 years from now, the value could be much different, however, the acreage
would not, and would still be providing adequate recreational opportunity for the
citizens.
Staff recommendation: The developer has 0.55 acres of banked land remaining to
use toward the requirement of Oakbrooke Phase I. The requirement for Phase I
(68 single family units) is 1.63 acres or $37,740. If the 0.55 acres is utilized, 1.08
acres or $24,975 must be dedicated to meet the remaining requirement.
1.63 acres — 0.55 acres = 1.08 acres
1.08 x $23,125 = $24,975
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Jumper explained the variance request and that this was the first step in the process for
Tracy to process the request.
Tracy Hoskins attended the PRAB meeting representing Oakbrooke. He stated that he
was not at this meeting to ask for a variance, and not arguing about what was owed for
the land. He wanted to talk about the value associated with the trade with the City. The
documents from the agreement with the City of Fayetteville say that the trade agreement
was based on the values of the land. When he tried to use the value to pay for the
Oakbrooke final plat, he was denied the value of the land, because only land can be
banked, not the value.
Hatfield stated that the ordinance was set up for park land. Only land can be banked.
Colwell said the amount of the land is a constant.
Hoskins said that they were not told that at the trade.
Hatfield said he didn't believe that PRAB has ever banked value of land — just the land
itself'.
Hoskins replied that there should be a provision for the value of land. Maybe the
ordinance needs to be revised.
Mauritson asked if PRAB was being asked to request a variance. He said he didn't
understand what was being talked about.
Colwell said that Parks paid market value at the time. That is different than park land
value, which is lower.
Hoskins said that he doesn't think it's inappropriate to expect $40,000 for the land.
Planning told him that he needs a variance. He is asking to get the value for the land.
Bitler asked if Hoskins agreed with the Phase 2 calculations.
Hoskins replied no. He explained the subdivision was finished in June. They added things
to the subdivision to make it better. Now, because of this problem, they are six to eight
months behind for the final plat.
Bitler asked if Hoskins owes $24,975 for Phase I.
Jumper said yes and explained that a portion of the banked land from the trade agreement
was used to meet the requirements for Phase II.
Bitler asked if there was a variance in the recommendation.
Jumper replied no.
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Edmonston said that Hoskins is looking at the value of the land, not the acreage.
Hatfield then said that if PRAB accepts Staff recommendation, then Hoskins can go to
Planning.
Mauritson then asked Hoskins how long he had been in business. He said that Hoskins
should already know all of this, and that ignorance was no excuse.
Biendara then asked that if PRAB votes yes, then he can proceed through the channels.
Bitler said that if PRAB supports what Staff recommends, then Hoskins can petition the
City Council.
Hatfield commented that he understands the circumstances, but PRAB has to follow the
normal order of things. The Board thinks in terms of land, not dollars. The ordinance is
what it is, and has to be followed.
Hoskins said that he understood completely.
PRAB Motion: Hatfield motioned to accept the Staff recommendation, and
Biendara seconded it. Motion passed by voice vote 7-0-0.
8. Square Gardens Improvements Alison Jumper, Park Planner
Edmonston said that Jumper has done an awesome job with the Square. It is going to look
great.
Jumper said the Square project is underway. Basically, the older materials, which are
falling apart, are being replaced with newer material. The sidewalks are being replaced
with colored concrete. The rotting wooden wall will be replaced with a stone wall, so
people can sit on it. There will be new lighting in the gardens. The cherry trees, which
were not healthy, will be replaced.
9. Regional Park Update: Connie Edmonston, Parks & Recreation Director
See attached ADEQ Report.
Edmonston said the project is still moving along.
Colwell asked if the project will be done in phases.
Edmonston said that she would like to get all 200 acres in one block. We need the deed in
hand. The park land dedication can come in phases with the development.
Bitler said that he thought we had accepted it.
Hatfield said that we had accepted the conceptual plan.
9. Other Business:
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Colwell said that he got a call from "At Risk Youth", which is a court mandated program.
The program has had canoes and kayaks donated to them. They wanted to know if the
fees to store them at the lake could be waived.
Edmonston said that when there is an ordinance, it has to be followed consistently. The
program will have to go to the City Council to request a waiver. PRAB can't make
exceptions because we don't have the authority.
Colwell said that gave him a direction to tell the person associated with the program.
Edmonston then told the members that they have been given a copy of the Annual Parks
Report. She said to please look at it, and it would be discussed at the April PRAB
meeting.
Wright told the members that the agenda location has changed on the Access Fayetteville
website.
Adjournment: The meeting adjourned at 7:55 p.m.
Minutes taken by Melanie Thomas.
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FAYETTEVILLE
PARKS AND RECREATION ADVISORY BOARD
Meeting Minutes April 7, 2008
Opening:
The regular meeting of the Parks and Recreation Advisory Board was called to order by
Chairman Wade Colwell at 5:32 p.m. on April 7, 2008 at the Botanical Gardens located
at 4703 North Crossover Road, Fayetteville, Arkansas.
Present:
Park and Recreation Advisory Board members Davidson, Biendara, Waite, Hatfield, and
Bitler, and Colwell were present; P. Jones and Mauritson were absent. Park Staff
Edmonston, Wright, Thomas, C. Jones, Jumper, Trails Coordinator Mihalevich and the
audience were in attendance.
1. Approval of March 3, 2008 PRAB Meeting Minutes
PRAB Motion: The approval of the minutes was tabled until the May PRAB
meeting. The minutes need to be amended to include Hatfield's comments on the
Park Center Development. Biendara motioned to table, and Hatfield seconded it.
Motion passed 6-0-0 by voice vote.
2. Botanical Gardens Monthly Report: Walt Eilers, Board of Directors
Eilers discussed the monthly report.
Colwell commented that he would like to see every effort made to encourage foot
traffic, because the trail is a big part of the Botanical Garden.
Eilers said that they had met with Mihalevich and Kevin Bennoch and laid out an
alternate trail route.
Colwell said that he knows the original agreement ended at the pine trees. He
would like to see all the rubble, etc. out of sight.
Eilers replied that a lot of the left over construction material is recycled, and used
elsewhere in the Botanical Garden. Also, no chemicals are used in the garden. If
soap and water won't solve the problem, the plant will be pulled.
Bitler asked Eilers when he anticipated the rerouting of the soft trail.
Eilers replied that it would be probably at the end of May.
Bitler wanted to know if the plan that PRAB saw for the trail was different than
the actual trail.
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Mihalevich said there has been basic modification. They are trying to recreate the
Butterfield Stage Trail using the nature trail. It will open up the area.
3. Request from Washington County Juvenile Detention Center Outdoor
Adventure Club: Jeff Courtway, Instructor
The request is to waive the fees for the Outdoor Adventure Club from the Juvenile
Detention Center to boat and fish at Lake Fayetteville and Lake Sequoyah at no
charge. This would require an amendment by the City Council to the Code of
Ordinance Chapter 97.070, subsection B to allow reduced rates for a non profit
and/or government sponsored rehabilitation programs. See attached letter from
Jeff Courtway and Article V, Chapter 97.070 — Recreational Activities at Lakes
Fayetteville, Sequoyah and Wilson.
Staff Recommendation: Approval of Request
Courtway is a teacher with the Fayetteville School System, and works with the
Juvenile Detention Center. He gave out a pamphlet describing the Washington
County Outdoor Adventure Club. He then talked about his request to waive the
fees for the kids. He wants to let kids that are at risk participate in a well rounded
outdoor program. He has kayaks and canoes that were donated to the program. He
would like the fees waived for these kids at Lake Fayetteville and Lake Sequoyah.
A staff member would always be with them.
Colwell said that he liked the idea. He wanted to know how much the Parks and
Recreation Department would be giving up by letting non profit organizations not
pay fees.
Edmonston replied that she didn't know, because no other group has requested a
waiver.
Davidson asked how often the group would use Lake Fayetteville.
Courtway replied that, if approved, probably once a week, after school.
Hatfield asked how many kids would be assigned to a staff member.
Courtway said it would vary, but it would be around five kids per instructor.
Bitler asked if there would be any big groups.
Courtway said they had a paddling crew that may schedule at Lake Fayetteville.
A member of the audience that was with Courtway added that the kids pick up
trash as a community service every place they go.
2
Colwell added that the parents are encouraged to come and stay at the outings, but
most don't. He also said that after an outing, Staff could find out from the boat
dock employees how many students are participating in each outing at the lake.
Edmonston said that Staff would have to take it to the City Council to approve.
Biendara asked if we could amend the wording in the resolution to change it to
non profit.
Bitler said a lot of sports clubs are non profit, but the members are not in a
situation that they couldn't pay. Other groups may misuse this. He wanted to
know if an internal procedure be developed for non profit or governmental.
Edmonston said that an internal procedure would be developed.
Wright said that some non profits do pay now.
Edmonston said that it could be limited to government sponsored groups.
Bitler asked if there was something we could do to let Courtway's group go on.
Edmonston said that it had to go before the City Council. She has already talked
to the City Attorney.
Hatfield asked if the group would come at a specified day and time with staff
members.
Courtway said he would set up a day and time.
Colwell said that it could be limited to non profit and governmental, and could be
a case by case discretion.
Davidson said that anyone with a 501C could request to be waived.
Hatfield asked if there was any way to say yes or no to groups.
Edmonston replied that there would be a procedure in place, and PRAB could
deny a group.
Bitler said that he wants to see the language of the resolution.
Wright said that all sports clubs pay $7-$15 per head.
Davidson said the language says "reduced rates".
3
Colwell said his recommendation is to waive the fees completely.
Edmonston said that the City Council would decide the specific language. She
asked what PRAB wanted.
Hatfield asked if the boat operators had made any comments.
Edmonston said she has not asked them.
Courtway said he would give a set schedule for lake visits for the group to PRAB.
Waite said it would be good if there was wording that trash would be picked up
every time the group visits.
PRAB Motion: Colwell motioned to allow non profit or governmental groups
free use of the lakes, with no fee charged to them. Waite seconded it. Motion
passed 5-1-0, with Bitter casting the dissenting vote. Bitter commented that he
thought the group was great, but he's afraid the resolution will be misused.
4. Naming of the newest trail at Lake Sequoyah
On Wednesday, March 12, 2008, the Sidewalk and Trails Task Force
unanimously supported the naming of the newest trail at Lake Sequoyah as
"Rookery Trail".
PRAB Motion: According to the Facility Naming Policy, the
recommendation is tabled until the next PRAB meeting in
order to allow for public input.
Mihalevich said that this portion of the trail needs a name. The Sidewalks and
Trails Task Force liked the name "Rookery Trail".
Davidson asked which section of the trail it was.
Mihalevich said that it was from the southeastern part from the kiosk.
PRAB motion: Bitter motioned to accept the name "Rookery Trail" and to table
it. Biendara seconded it. Motion passed by voice vote 6-0-0.
5. 2007 Parks and Recreation Advisory Board Annual Report: Connie
Edmonston
According to Article II, Chapter 33.018 (B) in the Fayetteville Code of
Ordinances, Parks and Recreation Advisory Board is to prepare an annual report
to City Council. This report was handed out to PRAB at their last meeting. The
Annual Report is included in the attachments.
Davidson said he was impressed with the annual report. He said that he should
carry it around, so when someone asks him a question, he will have the answer.
4
Bitler said he liked all the new items on the report.
Biendara said she liked the way all the motions were listed.
PRAB Staff Recommendation: To approve the 2007 Annual Report
PRAB Motion: Colwell motioned to approve the annual report as is. Biendara
seconded the motion. The motion passed 6-0-0 by voice vote.
6. Dog Obedience Class: David Wright, Recreation Superintendent
See Attachment
Wright talked about the class, and said that the Level I class had filled up. The
instructor came to Parks and Recreation to request starting a class, because she
had clone a similar program elsewhere. The class starts Tuesday, April 8, 2008 at
6:30 p.m.
Biendara asked what the instructor's name was.
Wright said her name is Karen Valle.
Colwell said that he has attended a similar class. The class helps you think like a
dog.
Davidson asked if the program was through Fayetteville Parks and Recreation.
Wright replied yes, it is.
Biendara said it would be nice if dog owners had a point of organization in this
area.
Edmonston replied that the dog park is still on the list of things to do.
7. Red Oak Park Streambank Improvement Project Update: Carole Jones,
Park Planner
C. Jones gave a recap of the history of Red Oak Park Streambank Improvement
Project. Between November 2006 and December 2007, Dave Evans, with the
Arkansas Game and Fish Commission, designed a plan for improvement. It was
presented to the Corps of Engineers. The plan was presented to City Council, and
was denied. The revised plan was again presented to City Council. The Council
wanted the Ward 4 residents to have input on the design. Several Ward 4
meetings were held, and on March 18, 2008, the City Council approved the
design. The project will be started in the dry season, possibly in July.
5
8. Park Land Dedication Fund Requests:
Rotary Club Pavilion: Alison Jumper, Park Planner
Staff is requesting approval of $35,000 from the NW Park Land Dedication Fund
to assist in funding the pavilion at Gary Hampton Softball Complex in the event
the Arkansas Department of Parks and Tourism General Improvement grant funds
are not awarded for the project. The Rotary Club is funding $15,000 for the 24
foot pavilion to serve the Hampton Complex, neighborhood, Holcomb School, as
well as the (railhead for Clabber Creek Trail. This project is scheduled to be
completed by the FayRo Classic Girls Softball Tournament on June 14th, 2008.
Davidson asked how much confidence Parks and Recreation had that they would
receive the grant.
Edmonston replied that it is not known whether the grant would be given to Parks
and Recreation.
Wright said that many people would use the pavilion.
Bitler asked how many years were left on the lease.
Edmonston said that the lease lasted ten years, and there was nine years to go.
PRAB Motion: Colwell motioned to approve the pavilion. Waite seconded it.
The motion passed 6-0-0 by voice vote.
East Mud Creek Trail Bridge: Matt Mihalevich, Trails Coordinator
Staff is requesting approval of $35,720 from the NE Park Land Dedication Fund
to assist in funding replacement of the Mud Creek Trail bridge. (See attached
bridge picture.) Grant funding in the amount of $33,600 was awarded by the
Arkansas Highway Recreational Trails Grant Program. Matt Mihalevich had
requested $100,000 for this grant. Cost of this project is $69,320. This bridge has
been a safety, as well as an ADA concern for a number of years. Cost breakdown
is as follows:
Bridge - 80 foot long $44,320.00
Installation - $25 000.00
Total $69,320
Grant funds -($33,600)
Remaining Funds needed $35,720
Mihalevich said the Mud Trail Bridge needs to be replaced. Available trail funds
are going to be used on the Skull Creek Trail, so the grant was needed.
Bitler asked that if there were any funds are left, could they be used for the Mud
Trail Bridge.
6
Mihalevich said that they would probably be short of funds for the Skull Creek
Trail.
Davidson wanted to know who built the Mud Trail Bridge.
Mihalevich said that Lindsey built it.
PRAB Motion: Bitler motioned to approve the East Mud Creek Trail Bridge.
Davidson seconded it. Motion was approved 6-0-0 by voice vote.
9. Regional Park Update: Connie Edmonston, Park & Recreation Director
Edmonston said at this time there was nothing to report.
10. Other Business:
On February 20th, 2008 at the annual Arkansas Recreation and Parks Association
meeting, Fayetteville Parks and Recreation was awarded the 2008 Program of the
Year for the Outdoor Adventure Camp. See attached picture.
Colwell commented that on the front page of Monday's NWA Times, there was
an article about the Parks and Recreation summer camps.
Wright said that there would be eight counselors with five kids apiece. The
different types of camps are at various locations. At this time, there are still
openings.
Edmonston gave a handout to everyone with three possible locations for the
Hoover sculpture. She wanted PRAB's blessing on the choices before it went to
the Arts Council.
Colwell asked Edmonston to talk about the tree giveaway. Edmonston said that
there were 1,100 trees and shrubs, and they were given away within an hour. This
giveaway was in conjunction with the Farmer's Market and the Square
renovation.
Mihalevich said that on April 16, 2008, the Sidewalks and Trails Task Force will
have a trash pickup from Poplar to Gordon Long.
11. Adjournment
Adjournment was at 6:53 p.m.
Minutes taken by Melanie Thomas.
7
s
MESA VE.
WHITE
SUMMER RAIN RD
KING FISHER TRAIL
1.9 MILES
LAK
QUOYAH
s
QUOYAH DR
co
w
PARKING
NEW NATURE TRAIL
1.4 MILES
PROPOSED NAME
"ROOKERY TRAIL"
LAKE SEQUOYAH PARK
1,272 ACRES:.
m DANITA . T
T
HUNTSVILL RD
TO FAY TTEVILLE
II
111
J
BRANDI AV
s :'; I BRANDI DR
11.1
LAKE SEQUOYAH TRAILS
STEELE CROSSING INVESTMENT 1, LLC
P.O. Box 22407
LITTLE ROCK, ARKANSAS 72221-2407
(501) 219-0919 TELEPHONE
(501) 219-0755 FAX
July 5, 2007
City of Fayetteville Parks Board
City of Fayetteville
113 West Mountain Street
Fayetteville, Arkansas 72701
Re: Contribution of Nature Trail Lands — Lots 8-14, CMN Business Park II, Phase I
Ladies and Gentlemen:
This letter will confirm the intent of Steele Crossing Investment 1, LLC, or an affiliate
(the "Owner"), the owner of certain lands located on parts of Lots 8 and 14, CMN Business Park
II, Phase I, to donate certain lands located within the Deed Restricted Area to the City of
Fayetteville. The Owner proposes to deed the Restricted Area shown on Exhibit A to this letter
(the "Property") to the City in fee simple absolute for use by the City subject to the restrictions
and obligations imposed on the Property under the Restrictive/Protective Covenants and or Bill
of Assurance for CMN Business Park 1I, Phase I & 11, filed of record in the records of
Washington County, Arkansas, as well as the Deed Restrictions described in the Notice of Deed
Restrictions initially filed December 14, 1999 (the "Restrictions").
Under the Restrictions, the Property must be used in a manner consistent with the
existing restrictions imposed on the property under the Section 404 Permit issued by the Army
Corps of Engineers which is attached as an exhibit to the Restrictions. Under the Permit, the
Corps of Engineers required certain monitoring for a period of five years following the date of
issue. As evidenced by the letter of the Corps of Engineers dated February 16, 2007, the
required mitigation has been successfully completed and the monitoring period has expired.
Upon acceptance of the Deed, the City would be responsible for the monitoring and obligations
of the owner of the Property under the Restrictions and Section 404 Permit. The assumption of
these obligations will be set forth on the deed to the City.
The final determination of the area of the Property to be donated will be determined by
the Owner and the City taking into account any portion thereof needed by the Owner in the
development of the remaining property for use as set backs, buffers, landscape barriers, canopy
requirements and other needs. The contribution would occur on or before December 31, 2007.
As an additional condition to the contribution, the Owner will have the Property
appraised and City will acknowledge the value of the Property as set forth in the appraisal and
�1
1
1
1
1
1
1
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1
will execute such documentation as required by the Internal Revenue Service to substantiate the
donation of the Property to the City.
We are very excited about the opportunity to make this gift to the City and contribute to
the Property for the further preservation of the Mud Creek Area for the benefit of the City and its
residents.
If you have any questions, please do not hesitate to call me.
Sincerely,
- !h7^
Steele Crossing Investment I, LLC
Leonard Boen, Manager
cc: Mr. Mike Morgan, McClelland Engineering
2
1
1
1
1
1
1
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EXHIBIT A
N
1
LOT8
AREA
17.41 ACRESt
9
LOT14
AREA
8.34 ACRES*
1
1
1
11
•
TOTAL LAND AREA 22.75 ACRES
111(1 DEED RESTRICTED AREA
5.06 AC
De fled To Ser
_. vANASCW 0illvE
McClelland
Consulting
Engineers
Incorporated
CMN BUSINESS PARK
LOTS 8 & 14
DEED RESTRICTION EXHIBIT
FAYETTEVILLE, ARKANSAS
Little Rock
900 W. Markham
Fayetteville
1810 N. College
APPROVED
MGM
DRAWN BY
LAM
DATE
AUG 2007
SCALE
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JOB. NO.
FY062183
FIELD BOOK
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PROXIMITY MAP
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McClelland
Consulting
Engineers
Incorporated
Little Rock
900 W. Markham
Fayetteville
fB10 N. College
CMN BUSINESS PARK
DEED RESTRICTED AREAS
FAYETTEVILLE, ARKANSAS
APPROVED
M
SCALE
NTS
DRANK BY
JOB. NO.
FY062189
DATE
AUG 2007
FIELD BOOK
FIGURE NO.
1
rG
Wit FOTtitIliTITA
Kessler Mostain Bluff
ingle-F nfify Cluster.
a -,rlso
3n
LEGEND
Towncenter Commercial Core
0..8 acres
Average Dandy IB un8Yacre
mlellauvno288.01 l eels
Towncenter Mixed -Use
28.9 acres
Average Clens,. 284 o.n.o.ro
InlensSy 8B81ag8.l We
Towncenter Lofts
18 aues
Average Dvly: 35 unls/aye
Inwm
lensey 1 Meal. / ave
Crescent Park Single -Family
acres
Average Denby: 8 units/acre
Intently NA
Crescent Park Apartment
453 saes
Average Densily- 26 5.
Inlensky 88210 /acre sue
Kessler Mountain Bluff Single -Family
ua1acles
Average Denaily.154 un1Wve
InlenMy NIA
Kessler Mountain Bluff Multi -Family
182 even
Average0eu(ly 123580iWecre
Inlenagy NIA
Kessler Mountain Bluff Townhome
47.3 Wes
Averwe Density 5.81 unwave
161ena8/ NIA
Kessler Mountain Bluff Single -Family Cluster
10.8 acres
Average Bendy 14.05801ee
Intensity NIA
Park Knoll Single -Family
lei acres
Average Nosily. 4.32 an8aene
Mandy N/A
Park Knoll Multi -Family
17.6 SUSS
Average Cenaily 10 22
1nlmeitly. 588186 l ave
Civic Facilities
218 wee
Averagenenrry. N/A
Wank,- IA00ag8 ?we
Regional Park
2408 eaten
Average Density NIA
InieRkK 1243,11. l acre
Open Space Areas
2468 wee
Average 0en[8r Nth
IMensry NIA
Project Boundary
I I
1 J
essler Mountai : ruff
Single -Family
ris.C1c, ar!I..a -4-:.
Kessler Mountain Road
I
I
ACD
2y
APPIAN CENTRE FOR DESIGN
NORTH
SCALE te N.T.S.
Overall Land Use
April 18, 2008
South Pass Development Plan
Fayetteville, Arkansas
This rendering and the development depicted are for
illustrative purposes only.
JORGENSEN & ASSOCIATES
CIVIL ENGINEERS • SURVEYORS
124 WEST SUNBRIDGE, SUITE 5 . FAYETTEVILLE, ARKANSAS 72703 . (479) 442-9127 FAX (479) 582-4807
DAVID L. JORGENSEN, P.E., P.L.S.
April 28, 2008
City of Fayetteville
113 W. Mountain St.
Fayetteville, AR 72701
Attn: Parks Department
Re: Mountain Ranch Phase I11
Dear Staff;
Please find 2 copies of the Overall Layout for the Mountain Ranch project. As
you may know, Phase II will begin construction in the next few weeks, where 0.823 acres
of land will be dedicated along with the full construction of the accompanying trail. This
trail shall be completed by the end of 2008. The owner wishes to bank excess dedicated
Park Land towards the rest of the Phase II development. The owner shall be reimbursed
by the City for the difference of the construction cost of the trail and the associated Parks
fees, this includes the difference between the normal 6' sidewalk that would have to be
built along the Right -of -Way.
Phase III is a 175 lot residential development that lies just south of Phase I. The
owner wishes to dedicate approximately 4.2 acres of Park Land off-site as indicated on
the plat. The following is a summary of Parks Land requirements thus far:
Phase I: 117 Lots - $65,490 (Paid)
Phase II -A: 9 Lots - 0.216 acres
Phase II -B: 21 Lots - 0.504 acres
Required Parks Land dedication for Phase II -A & B = 0.72 Acres. Dedicated land = 0.823,
therefore, 0.103 acres of Park Land will be banked.
Item:
Clear & Grub; Shape & Compact
6" SB -2, 2" HMAC
Top Soil Backfill Sides for Sod
Sod
Compact Hillside
Total
Estimated Trail Cost:
Est. Quantity Unit Unit Price
1.00 LS $15,000
2445 SY $15.00
2152 LF $2.00
1536 SY $1.75
3667 CY $16.00
Amount
$15,000.00
$36,675.00
$4305.00
$2689.00
$58,672.00
$117,341.00
• STRUCTURAL DESIGN • LAND DEVELOPMENT • WATER SYSTEMS • WASTEWATER SYSTEMS • LAND SURVEYING •
