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HomeMy WebLinkAbout2015-06-01 - Agendas - FinalCITY OF Wige le Y ARKANSAS Parks and Recreation Advisory Board Meeting June 1, 2015 at 5:30 p.m. City Administration Building Room 326 113 West Mountain Street Fayetteville, AR Members: Richie Lamb, David Priest, Wade Colwell, Terry Lawson, Chuck Maxwell, Kyle McHan, Phillip McKnight, David Proffitt, Phillip Watson AGENDA City Staff: Connie Edmonston, Director; Byron Humphry, Maintenance Superintendent; Alison Jumper, Park Planning Superintendent; Alan Spann, Recreation Superintendent; Melanie Thomas, Senior Secretary NOTE: There will be a site tour on item #7 at the proposed Razorback Apartments and Golf Course to tour the proposed park land at the end of the meeting. PRAB will vote and adjourn on site. Please wear appropriate clothing. 1. Call to Order 2. Roll Call 3. Approval of May 4, 2015 PRAB Meeting Minutes PRAB Motion: 4. Introduction of Special Events Coordinator: Tiffany Gaulke, Special Events 5. Lake Sequoyah Designated Equestrian Horse Trail: Byron Humphry, Recreation Superintendent The Lake Sequoyah Riding Club will present a proposal to make improvements to trails at Lake Sequoyah to accommodate equestrian use according to City Code §97.069 Horseback Riding. No person in a park shall ride a horse except in Combs Park or on designated bridle trails. Where permitted, horses shall be thoroughly broken and properly restrained and ridden with due care, and shall not be allowed to graze or go unattended, nor shall they be hitched to any rock, tree, or shrub. Staff Recommendation: Approve the Lake Sequoyah Riding Club partnership proposal to improve and designate equestrian use on multi -use trails at Lake Sequoyah Park for a one year trial period. PRAB Motion: 6. Summer Programs: Alan Spann, Recreation Superintendent Mailing Address: 113 W. Mountain Street Fayetteville, AR 72701 www.fayetteville-ar.gov Meeting will be reconvened at the Razorback Golf Course located at 2514 W. Lori Drive. A City van will be provided to transport PRAB to the site. The Park Land Dedication will be voted on site as well as adjourning the meeting. Please wear appropriate clothing. 7. Park Land Dedication: Alison Jumper, Park Planning Superintendent Development Name: Engineer: Developer: Location: Park Quadrant Units: Total Acres: Land Dedication Requirement: Money in Lieu Requirement Existing Parks: Developer's Request: Staff Recommendation: Justification: PRAB Motion: Razorback Apartments & Golf Course Blew & Associates, Inc. JEL Land Acquisition, LLC West of Deane Solomon Road, east of Salem Road, south of Vanike Drive and north of Mount Comfort Road NW 668 multi -family and 233 single family 125 acres 14.71 acres $588,440 Salem Park, Gary Hampton Softball Complex, Clabber Creek Trail, Shiloh Trail and Meadow Valley Trail are located within a one mile radius. Dedicate approximately 8 acres of park land north of Clabber Creek and pay money in lieu for the balance Accept approximately 8 acres of park land north of Clabber Creek and money in lieu for the balance (approximately $265,000) 668 multi -family and 233 single family homes are proposed for this site. Pedestrian connections to existing parks are very limited and cross major streets. A future trail is shown along the north side of the creek on the Active Transportation Plan. 8. Announcements June 2 — City Council approval of Donor Recognition Policy City Council approval of contract with Progressive Trail Design for Kessler Mountain Trail Master Plan June 5 — Wilson Park Pool opens June 5 — Dive -In Movie — Toy Story 3 June 8-12 — Outdoor Adventure Camp 1 June 11 — Gulley Park Concert — Anthony D'Amato June 12-14 — FayRo Classic Youth Softball Tournament June 15-19 — Soccer Camp June 16-26 — Swimming Lessons: Session 1 June 22 — Summer Adult Softball begins June 22-26 — Outdoor Adventure Camp 2 June 25 — Gulley Park Summer Concert — The Sisters Sweet 2 June 26 — Dive -In Movie — Alexander and the Bad Day June 29 — Summer Adult Kickball begins June 29 -July 3 — Tennis Camp June 30-July10 — Swimming Lessons: Session 2 9. Adjourn Attachments 1. May 4, 2015 PRAB Meeting Minutes 2. Razorback Golf Course Development 3. Lake Sequoyah Horse Club Proposal 4. HMR Report 3 CITY OF a Y rileNSAS Parks and Recreation Advisory Board May 4, 2015 at 5:30 p.m. City Administration Building, Room 326 113 West Mountain Street Fayetteville, AR 72701 MINUTES Members: Phillip Watson, Kyle McHan, Wade Colwell, Richie Lamb, Terry Lawson, Chuck Maxwell, Phillip McKnight, David Priest, David Proffitt City Staff: Connie Edmonston, Director; Byron Humphry, Maintenance Superintendent; Alison Jumper, Parks Planning Superintendent; Alan Spann, Recreation Superintendent; Melanie Thomas, Senior Secretary 1. Call to Order 2. Roll Call Parks and Recreation Advisory Board members present were Priest, McHan, Maxwell, Lamb, and Proffitt. Colwell came in later. Members absent were Watson, Lawson, and McKnight. 3. Approval of April 6, 2015 PRAB Meeting Minutes PRAB Motion: Maxwell motioned to accept the minutes as written, and Priest seconded it. Motion passed 4-0-1 with McHan abstaining. 4. Park Land Dedication: Alison Jumper, Park Planning Superintendent Development Name: Engineer: Owner: Location: Park Quadrant Units: Total Acres: Land Dedication Requirement: Money in Lieu Requirement Existing Parks: Developer's Request: Huntingdon Heights Lot 25 Community by Design Darryl S. Riddell West of Crossover Road (AR Hwy. 265), east of Old Missouri Road, south of Joyce Boulevard and north of Old Wire Road NE 12 multi -family 1.13 acres 0.17 acres $6,720 Gulley Park, Sweetbriar Park, Braden Park, Rocky Branch, Mud Creek Trail and Raven Trail are located within a one mile radius. Money -in -lieu Mailing Address: 113 W. Mountain Street Fayetteville, .AR 72701 www.fayetteville-ar.gov Staff Recommendation: Money in lieu Estimated Annual Maintenance: N/A Justification: The existing parks in the area will meet the recreational needs of this development. Jumper gave the details of the development. Lamb asked if the development was part of the POA. Brian Teague, a representative for Huntingdon Heights, said yes, it was. He added that the school located behind the development is the common area for the POA. Proffitt wanted to know the amenities for Sweetbriar Park. Jumper said Sweetbriar has a playground, picnic tables, sidewalks, basketball courts, and access to the creek. Eventually the trail will connect with Mud Creek. PRAB Motion: Colwell motioned to accept the $6,720 money -in -lieu, and Priest seconded it. Motion passed 6-0-0 by voice vote. 5. Lake Fayetteville Trail Improvements: Alison Jumper, Park Planning Superintendent Informational item. Jumper said switchbacks were built several years ago to address erosion problems. The trail will be rerouted and fencing added. Some new trail will be built and some trails will be blocked off. It will help clean the area up. Jumper said she's not sure of the time frame. Maxwell said they are looking for funding. He said it would take about a year. Lamb commented that the project needs to be done. Maxwell said that they will look at it so they can decide how to help make the area a little cleaner. Lamb wanted to know if there used to be a trail that went to the parking lot. Maxwell said yes, but it had to be removed. Colwell asked what the yellow lines were on the map. Jumper said they are bridges or boardwalks. Priest asked if the project could be done now. Jumper said no funding is available. She said Parks has applied for a grant for the boardwalk and is waiting to hear back. 2 6. Naming Rights Proposal: Connie Edmonston, Parks & Recreation Director Friends for Parks received s $5,000 donation from Ozarks Electric to develop promotional material and donor packages to raise funds for the Regional Park. In order to solicit requests for donations including naming rights of a park amenity, a policy needed to be developed. Friends for Parks has proposed the attached policy for Donations for Naming Rights for New Facilities that are not built yet, as well as for Existing Facilities. Donors would have the opportunity for naming rights as well as naming rights for a ten year period. The existing policy in Ordinance No. 5535 that would need to be amended is included in the attachments. In addition to this proposal, staff is recommending to amend Attachment B of the Naming Park Facilities Policy included in Ordinance No. 5535 by omitting the requirement to table a proposed park facility name until the next scheduled monthly meeting. The reason why this is requested to be omitted is because the item must go before City Council at their agenda session as well as scheduled meetings. The public would have three opportunities to give input as to the name of a facility. In addition, this is a long process and we would not want a donor to have to wait an additional month for approval. Edmonston said the naming rights needs to be revised, since funding is being solicited for the Regional Park. There are different categories for donors, such as the bronze, silver, platinum and gold levels. Priest wanted to know how PRAB needs to solicit. Edmonston said to be watching and listening for possible donors. She said a packet can be offered to them if they seem interested. Lamb said the Friends of Parks is also raising money. Edmonston commented that this proposal has to be approved next by City Council. Maxwell said Frank Sharp isn't a funder, but was very active in promoting Kessler Mountain and getting donations. Lamb asked if the City Council would always have the final say-so. Edmonston said yes. She said PRAB will make a recommendation and the City Council will have final approval. Lamb wanted to know if PRAB would need to recommend this proposal and then it will go to Council. Edmonston said yes. Maxwell said that the funding will go to Friends of Parks, and then PRAB. Edmonston added that the Friends of Parks is a non-profit. Their mission is to raise money. Their first priority right now is Regional Park. Priest asked if Parks would have a way to oversee the donations. 3 Edmonston said yes, because Parks staff attend the meetings. Jumper added that McKnight is on the board. Edmonston said a PRAB member could be added if the PRAB members were interested. Colwell asked if a park could be named after someone if that person didn't fit any of the criteria. Jumper said yes, that option is still open. Lamb wanted to know if PRAB's recommendation is what PRAB decides. Edmonston said yes, and Parks will help guide. Colwell commented that he has never liked the name Southpass Park. Edmonston said the Regional Park has not been named yet. Parks & Recreation Staff Recommendation: Approval of the above proposal and amendment to Ordinance No. 5535. PRAB Motion: Proffitt motioned to approve the proposal and amendment to Ordinance No. 5535, and Lamb seconded it. Motion passed 6-0-0 by voice vote. 7. Announcements Lamb read the upcoming events. Meeting was adjourned at 6:13 pm. Minutes taken by Melanie Thomas. 4 . . ; C:C • k Poor;_II �II �1rirr PazorbacK Apartments & Golf Course Legend 0 1/2 MILE 1 MILE Existing Park Land Community Park Service Area Neighborhood Park Service Area MI Natural Area Service Area I Mini Park Service Area PROXIMITY MAP Razorback Apts & Golf Course Floodplain boundary, grading allowed in this area Existing dedicated wetlands, per City of Fayetteville, COE RAZORBACK HOMES BLOCK 1 LOT 1-94 NORTH OF CLABBER CREEK, PROPOSED KSF-7 ZONING ` l ` Floodplain boundary, ` grading allowed in this Proposed floodway boundary, limits of disturbance Proposed detention ponds and green sace Floodway boundary, limits of disturbance Parkland Dedication Area Total 17.6 Acres 233 Single Family Units * .023 665 Multi -Family Units * .014 Total Parkland required Total Parkland dedicated = 5.35 Ac. = 9.35 Ac. =14.7 Ac =5.1 Ac 8.1 Acres of parkland area denoted by red hatched area. is rojects 15-158 razorback .ark a.artments and golf conce.t drawin *s\15-158-_arks de_t.dwg - Plotted on 5 26 2015 1:26:14 PM @ a scale of 1:1 to dwg to _df..c3 by Eric Heller Floodway boundary, limits of disturbance Proposed floodplain boundary, grading allowed in this area Existing dedicated wetlands, per City of Fayetteville, COE Proposed floodplain boundary, grading allowed in this area Proposed floodway boundary, limits of disturbance RAZORBACK HOMES BLOCK 2 LOT 1-79, SOUTH OF CLABBER CREEK, PROPOSED KSF-7 ZONING RAZORBACK HOMES BLOCK 3 LOT 80-110, SOUTH OF CLABBER CREEK, PROPOSED ROW HOMES Proposed detention ponds and green sate Proposed detention ponds and green seace CIVIL ENGINEERS & LAND SURVEYORS Proposed open space and tree preservation areas 12 Acres 524 W. SYCAMORE ST, SUITE 4 FAYETTEVILLE, ARKANSAS 72703 OFFICE: 479.443.4506 FAX: 479.582.1883 www.BLEWINC.com RAZORBACK APARTMENTS & GOLF COURSE, 665 PROPOSED MULTI -FAMILY UNITS. RMF -24 Certificate of Authorization N2 1534 Proposed open space and tree preservation areas 12 Acres RAZORBACK APARTMENTS & GOLF COURSE, 668 PROPOSED MULTI -FAMILY UNITS. RMF -24 Proposed open space and tree preservation areas 12 Acres RAZORBACK HOMES BLOCK 2 LOT 80-110 SOUTH OF CLABBER CREEK, ROW OMES RAZORBACK APARTMENTS & GOLF COURSE, 668 PROPOSED MULTI -FAMILY UNITS. RMF -24 Fummimmimm11111110 : users eric downloads 15-158-•arks de t.dwg - Plotted on 5 7 2015 11:31:08 AM a scale of 1:1 to dwg-ow to .df.c3 by Eric Heller Proposed open space and tree preservation areas 12 Acres PROPERTY CURRENTLY UNDER DEVELOPMENT. CIVIL ENGINEERS & LAND SURVEYORS 524 W. SYCAMORE ST, SUITE 4 FAYETTEVILLE, ARKANSAS 72703 OFFICE: 479.443.4506 FAX: 479.582.1883 www.BLEWINC.com Certificate of Authorization iSi9 1534 RAZORBACK APARTMENTS & GOLF COURSE, 668 PROPOSED MULTI -FAMILY UNITS. RMF -24 2015-05-07 Razorback Apartments & Golf Course Project Site To: Parks and Recreation Advisory Board From: Lynn Mandell, Director of IT, Fayetteville Public Library CC: Connie Edmonston, Parks & Recreation Director Date: 6/1/2015 Re: Request for bridle trail designation at Lake Sequoyah Introduction I am here today as a representative of a local organization requesting designation of certain trails at Lake Sequoyah as bridle trails. Our non-profit organization, the Lake Sequoyah Riding Club (hereafter referred to as the "club"), has been enjoying time on our horses around Lake Sequoyah since 2011. We believe our proposal presents a win -win-win scenario for our membership, Parks & Recreation, and the City of Fayetteville. Parks and Recreation has a stated goal of meeting community needs and on its website openly asks the community for input if there are any special accommodations needed for participation. Our club asks for an accommodation for our members and horse riders in general in a limited area of Sequoyah Park. This accommodation not only helps Parks & Recreation meet its goal of answering community needs, it would also help fulfill the department's stated mission: "To meet the parks and recreational needs of all by providing a safe and diversified park system that encourages community pride, visionary planning and operations and environmental stewardship." Parks and Recreation and the City have developed a wonderful trail system, and this system is one of the crown jewels of Fayetteville. However, the mission to meet the needs of all has not been inclusive of equine enthusiast. We believe our club's proposal fits directly into the department's stated goal and can quickly help Parks & Recreation fulfill its mission. Proposal There exists a network of trails (see page 3) on the west side of Lake Sequoyah that start across from the club parking area on 5 Lake Sequoyah Spur, meander north, and meet private property owned by one of the club board members. These trails are comprised of old road beds, trails created by Eagle Scouts, trails created by the park manager, and some connecting paths created by a multitude of users traveling the same route over and over. When the club first started riding these paths, many were very overgrown and blocked by fallen debris. Our club member's efforts have cleared these paths for all to enjoy. The park manager has asked our riders to specifically ride on, and keep clear, some trails that had been created northwest of the fishing bridge. Our riders have gladly helped with these efforts. It's this network of trails that our club is requesting be designated bridle trails. Our club members will not ride on any park trails deemed off limits by Parks & Recreation. Additionally, we are not asking for exclusive use, in fact, we enjoy and welcome on -trail interactions with other users of the trails. Club Commitments and Benefits for Parks & Recreation • The club plans to adopt the trails designated for equestrian use and partner with Parks & Recreation to keep them clean and usable for everyone. • Our members are ready and willing to commit volunteer hours and equipment to remedy existing trail issues and partner to continue these efforts as needed in the future. Our club plans to be proactive in reporting areas of the trails that need attention and working out strategy with P&R for repair. • Our riders have on many occasions reported criminal or otherwise suspicious activity on park grounds. We will continue this practice to help ensure the safety of all park users. • The club will continue routinely picking up trash left by others as we ride and enjoy the trails. Fulfilling the Parks & Recreation Mission A Safe and Diversified Park System — to be fully diversified, inclusion of equine use is very important given the large number of horse owners in Fayetteville and Washington County. Encouraging Community Pride — The sight of people on horseback naturally evokes a sense of pride and nostalgia. Establishing trails for equine use will surely make all who enjoy time in the saddle proud of the community. Visionary Planning — let Fayetteville be the first city in NWA to have equine trails! Our club believes establishment of the bridle trails increase the diversity of the Park's offering and is certainly visionary in the region. Environmental Stewardship — our riding club members are proud of our trail cleanup efforts. We plan to continue this effort as part of our club mission. Conclusion Our membership believes the club's proposal as outlined presents a win -win-win for our club, Parks and Recreation, and the City of Fayetteville. We are willing to help and work out any details to make this proposal a reality. We hope that you will see clear to honor our request and allow us to resume enjoyment of the scenery and trails our members and their horses have been enjoying for the past several years. Thank you for your consideration in this matter. Sincerely, Lynn Mandell Director of IT, Fayetteville Public Library President, Lake Sequoyah Riding Club +sr B ▪ Lake View Trail • Lowland Loop Trail ■ Watershed Trail ■ KingfisherTraiho,scow, g Proposed Trails Possible Trail Donation —r; $300,000 p cn m CO T ,00 $2500 ° 0 m N inch $200,000 ^1 $150,000 $100,000 $50,000 i ID m • N N O N NInmN Nin O N 0 00 d CO aPa Fayetteville Parks and Recreation HMR Comparison 2011- 2015 0 0 N a N • O 4to 01 iiiaa O in ea �p CS, bN O N /lt 01 d G • 4 m NN N N N NNI 8NW-N CO M1lmyl pm,$ worn" Ca -10 M1Nti nNN bmM N,Y-I01 NN • m in ONN O N N 01N P. N C NNry N N �N YINY • O N IONO CO �. N I N _ .mmiNN RA ti Y, _L. ■ NI. s s m ct zz m 4 cc 4 f z O • 2011 • 2012 ■ 2013 ■ 2014 ■ 2015 Year to Date 2011 2012 A:114 2014 2015 Total Comparison $ 882,801 I $ 1,007,120I $ 1,069,445I $ 1,085,747I $ 1,201,934 0 0 4 N N m O N CO Fr. 7-11 w N Q e1/2 -0-1f N I rc m m m 2 o 0 v. YTD 2014-2015 10.7% c 0 z0 YTD 2014-2015 $116,187