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Home My WebLink About2013-06-18 - Agendas - Final Aldermen Mayor Lioneld Jordan Ward 1 Position 1—Adella Gray Taye eelle Ward 1 Position —Sarah Marsh City Attorney Attorney Kit Williams Ward 2 Position —Mark Kinwn Ward 2 Position 2—Matthew Petty City Clerk Sondra Smith Ward 3 Position l—Justin Tennant ARKANSAS Ward 3 Position 2—Martin W. Schoppmeyer,Jr. Ward 4 Position 1 —Rhonda Adams Ward 4 Position 2—Alan T.Long Final Agenda City of Fayetteville Arkansas City Council Meeting June 18, 2013 A meeting of the Fayetteville City Council will be held on June 18, 2013 at 6:00 PM in Room 219 of the City Administration Building located at 113 West Mountain Street, Fayetteville, Arkansas. Call to Order Roll Call Pledge of Allegiance Mayor's Announcements, Proclamations and Recognitions: City Council Meeting Presentations, Reports and Discussion Items: 1. Nominating Committee Report-APPROVED Agenda Additions: A. Consent: 1. Approval of the May 21, 2013 and June 04, 2013 City Council meeting minutes. APPROVED 113 West Mountain Fayetteville,AR 72701 (479)575-8323 accessfayelteville.org Telecommunications Device for the Deaf TDD/TTY(479)521-1316 2. RFQ #13-01 McGoodwin, Williams and Yates, Inc.: A resolution awarding RFQ #13- 01 and approving a contract with McGoodwin, Williams and Yates, Inc. in an amount not to exceed $109,000.00 for engineering design services at the Solid Waste transfer station on Happy Hollow Road, and approving a budget adjustment. PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 133-13 3. Bid #13-32 Frank Gardner Construction, LLC: A resolution awarding Bid #13-32 and authorizing a contract with Frank Gardner Construction, LLC in the amount of $41,280.00 for the purchase of an overhead lube system for the Fleet Division, and approving a ten percent(10%)project contingency. PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 134-13 4. Williams Tractor of Fayetteville Case Farmall 105U Tractor: A resolution authorizing the purchase of one (1) Case Farmall 105U tractor from Williams Tractor of Fayetteville in the amount of $52,410.00, pursuant to a National Joint Powers Alliance Cooperative purchasing agreement, for use by the Parks and Recreation Department. PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 135-13 5. Stribling Equipment of Springdale John Deere 524K Wheel Loader: A resolution authorizing the purchase of one (1) John Deere 524K wheel loader from Stribling Equipment of Springdale in the amount of $129,077.00, pursuant to a National Joint Powers Alliance Cooperative purchasing agreement, for use by the Solid Waste Division. PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 136-13 6. J.A. Riggs of Springdale, 308E Excavators: A resolution authorizing the purchase of two (2) Caterpillar 308E excavators from J.A. Riggs of Springdale in the total amount of $239,734.00, pursuant to a National Joint Powers Alliance Cooperative purchasing agreement, for use by the Water and Sewer Division and the Transportation Division, and approving a budget adjustment. PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 137-13 7. J.A. Riggs of Springdale, 120 M2 Motor Grader: A resolution authorizing the purchase of one (1) Caterpillar 120M2 motor grader from J.A Riggs of Springdale in the amount of $230,928.00, pursuant to a National Joint Powers Alliance Cooperative purchasing agreement, for use by the Transportation Division. PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 138-13 8. Amend Resolution No. 94-13: A resolution amending Resolution No. 94-13 awarding Bid #13-23 and authorizing a contract with Center Point Contractors, Inc. in the amount of$289,675.00 for construction of an executive hangar addition at Fayetteville Executive Airport-Drake Field. PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 139-13 113 West Mountain Fayetteville,AR 72701 (479)575-8323 accessfayetteville.org Telecommunications Device for the Deaf TDD/TTY(479)521-1316 9. 2013 Hazmat Services Revenue: A resolution approving a budget adjustment in the total amount of$11,239.80 to recognize 2013 hazmat services revenue from Washington County, and authorizing associated expenses. PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 140-13 10. Transportation Bond Projects: A resolution approving a budget adjustment in the total amount of $201,621.00 to transfer escrow balances to certain transportation bond projects. PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 141-13 B. Unfinished Business: 1. Amend Chapters 151, 161, 164 and 172: An ordinance to amend Chapters 151, 161, 164 and 172 of the Unified Development Code to modify certain standards within Urban Zoning Districts, to clarify and add flexibility to some of these requirements, to amend building height references and add a maximum building height to the CA Zoning District, and to provide supplement design standards for auto-oriented facilities within these districts. This ordinance was left on the Second Reading at the June 4„ 2013 City Council meeting. PASSED AND SHALL BE RECORDED AS ORDINANCE NO. 5592 C. New Business: 1. Levi Storage Center, LLC: A resolution approving negotiation and purchase of 1.3 acres of property for construction of Town Branch Trail and the expansion of Greathouse Park from Levi Storage Center, LLC in an amount not to exceed $41,862.00 upon condition that existing liens on the real estate are released. PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 142-13 2. Pacific Vet Group-USA, Inc.: A resolution to sell about 14.9 acres of land in the Industrial Park to Pacific Vet Group-USA, Inc. for $223,500.00 and other valuable consideration and to approve a budget adjustment. PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 143-13 3. Enact §116.02 Door to Door Solicitation at Private Residences: An ordinance to enact §116.02 Door to Door Solicitation Regulations for Private Residences into the Fayetteville Code. THIS ITEM WAS LEFT ON THE SECOND READING. 113 West Mountain Fayetteville,AR 72701 (479)575-8323 accessfayetteville.org Telecommunications Device for the Deaf TDD/TTY(479)521-1316 4. Amend Resolution No. 183-12: A resolution to amend Resolution No. 183-12 which approved a contract to allow access to City of Fayetteville sewage system in order to approve an amended agreement. PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 144-13 D. City Council Agenda Session Presentations: E. City Council Tour: None F. Announcements: 1. June 11, 2013 5:15 or immediately following Agenda Session Fund Balance/Budget Discussion Adjournment: 8:05 p.m. 113 West Mountain Fayetteville,AR 72701 (479)575-8323 accessfayetteville.org Telecommunications Device for the Deaf TDD/TTY(479)521-1316 NOTICE TO MEMBERS OF THE AUDIENCE All interested persons may address the City Council on agenda items of New and Old Business. Please wait for the Mayor to request public comment and then come to the podium, give your name, address, and comments about the agenda item. Please address only the Mayor. Questions are usually answered by the Mayor, Aldermen or Staff after the public comment period is over. Please keep your comments brief and respectful. Each person is only allowed one turn at the microphone for discussion of an agenda item. All cell phones must be silenced and may not be used within the City Council Chambers. Below is a portion of the Rules of Order and Procedure of the Fayetteville City Council pertaining to City Council meetings: Agenda additions. A new item which is requested to be added to the agenda at a City Council meeting should only be considered if it requires immediate City Council consideration and if the normal agenda setting process is not practical. The City Council may only place such new item on the City Council meeting's agenda by suspending the rules by two-thirds vote. Such agenda addition shall be heard prior to the Consent Agenda. Consent Agenda. Consent Agenda items shall be read by the Mayor and voted upon as a group without discussion by the City Council. If an Alderman wishes to comment upon or discuss a Consent Agenda item, that item shall be removed and considered immediately after the Consent Agenda has been voted upon. Old business and new business. Presentations by staff and applicants. Agenda items shall be introduced by the Mayor and, if an ordinance, read by the City Attorney. City staff shall then present a report. An agenda applicant (city contractor, rezoning or development applicant, etc.) may present its proposal only during this presentation period, but may be recalled by an alderman later to answer questions. Staff and applicants may use electronic visual aids in a City Council meeting as part of their presentation. Public comments. Public comment shall be allowed for all members of the audience on all items of old and new business and subjects of public hearings. No electronic visual aid presentations shall be allowed, but the public may submit photos, petitions, etc. to be distributed to the City Council. If a member of the public wishes for the City Clerk to distribute materials to the City Council before its meeting, such materials should be supplied to the City Clerk office no later than 9:00 a.m. on the day of the City Council meeting. Any member of the public shall first state his or her name and address, followed by a concise statement of the person's position on the question under discussion. Repetitive comments should be avoided; this applies to comments made previously either to the City Council or to the Planning Commission when those Planning Commission minutes have been provided to the Aldermen. All remarks shall be addressed to the Mayor or the City Council as a whole and not to any particular member of the City Council. No person other than the Aldermen and the person having the floor shall be permitted to enter into any discussions without permission of the Mayor. No questions shall be directed to an Alderman or city staff member except through the Mayor. Courtesy and respect. All members of the public, all city staff and elected officials shall accord the utmost courtesy and respect to each other at all times. All shall refrain from rude or derogatory remarks, reflections as to integrity, abusive comments and statements about motives or personalities. Any member of the public who violates these standards shall be ruled out of order by the Mayor, must immediately cease speaking and shall leave the podium. Interpreters or TDD for hearing impaired are available for all City Council meetings, a 72 hour advance notice is required. For further information or to request an interpreter, please call 575-8330. A copy of the complete City Council agenda is available at accessfayetteville.org or in the office of the City Clerk, 113 W. Mountain, Fayetteville, Arkansas. 113 West Mountain Fayetteville,AR 72701 (479)575-8323 accessfayelteville.org Telecommunications Device for the Deaf TDD/TTY(479)521-1316 City Council Meeting: June 18,2013 Adjourn: Subject: Roll Schoppmeyer ✓ Adams Long Gray / Marsh t/ Kinion ✓ Petty ✓ Tennant Mayor Jordan 9-o Subject: Nominating Committee Report Motion To: e Motion By: Seconded: Schoppmeyer ✓ Adams Atvroued Long Gray Marsh Kinion t✓ Petty Tennant Mayor Jordan �'Q City Council Meeting: June 18,2013 Subject: Consent Motion To: O Motion By: Seconded: /8j1 fld- Schoppmeyer M, Adams Long Gray ,/ Marsh ✓ Kinion ✓ Petty +� �3?✓-�3q Tennant Mayor Jordan 8-0 Subject: Motion To: Motion By: Seconded: Schoppmeyer Adams Long Gray Marsh Kinion Petty Tennant Mayor Jordan City Council Meeting: June 18,2013 Subject: Amend Chapters 151, 161, 164 and 172 Motion To: ✓ 1� , � /ae� t,;, VA Motion By: ndJ Seconded: B. 1 Schoppmeyer ✓ Unfinished Adams ✓ Business Long ✓ Gray Marsh C `.e Kinion V-- Petty J Tennant aMayor Jordan Subject: Motion To: Motion By: Seconded: Schoppmeyer Adams Long Gray Marsh Kinion Petty Tennant Mayor Jordan City Council Meeting: June 18,2013 Subject: Levi Storage Center, LLC Motion To: Motion By: Seconded: C. 1 Schoppmeyer New Adams Business Long Gray gym° Marsh f`— Kinion Petty Tennant, Mayor Jordan 80 Subject: Pacific Vet Group-USA, Inc. Motion To: Motion By: Seconded: C. 2 Schoppmeyer ✓ New Adams Business Long ✓' Gray Marsh b� Kinion t� Petty c� Tennant r/ Mayor Jordan 8� City Council Meeting: June 18, 2013 Subject: Enact §116.02 Door to Door Solicitation at Private Residences Motion To: 2nd tdr6 and Motion By: fr Seconded: C.3 Schoppmeyer New Adams Business Long Gray ° Marsh /✓ ✓ �h Kinion Petty A Tennant ✓ f Mayor Jordan ra Subject: Amend Resolution No. 183-12 Motion To: YQtFL Motion By: Seconded: C. 4 Schoppmeyer ✓ New Adams V Business Long Gray PMarsh Kinion Petty Tennant Mayor Jordan / l0 ��- • aye evl a Departmental Correspondence Afl KANSASLEGAL www.accessfayetteville.org DEPARTMENT Kit Williams - City Attorney Jason B.Kelley Assistant City Attorney TO: Mayor Jordan THRU: Sondra Smith, City Clerk FROM: Kit Williams, City AttolneyQ,� DATE: June 19,2013 RE: Resolutions and Ordinances prepared by the City Attorney's Office and passed at the City Council meeting of June 18,2013 1. RFQ #13-01 McGoodwin, Williams and Yates, Inc.: A resolution awarding RFQ #13-01 and approving a contract with McGoodwin, Williams and Yates, Inc. in an amount notto exceed $109,000.00 for engineering design services at the Solid Waste transfer station on Happy Hollow Road, and approving a budget adjustment. 2. Bid #13-32 Frank Gardner Construction, LLC: A resolution awarding Bid #13-32 and authorizing a contract with Frank Gardner Construction, LLC in the amount of$41,280.00 for the purchase of an overhead lube system for the Fleet Division, and approving a ten percent (10%)project contingency. 3. Williams Tractor of Fayetteville Case Farmall 105U Tractor: A resolution authorizing the purchase of one (1) Case Fannall 105U tractor from Williams Tractor of Fayetteville in the amount of$52,410.00, pursuant to a National Joint Powers Alliance Cooperative purchasing agreement, for use by the Parks and Recreation Department. 4. Stribling Equipment of Springdale John Deere 524K Wheel Loader: A resolution authorizing the purchase of one (1) John Deere 524K wheel loader from Stribling Equipment of Springdale in the amount of$129,077.00, pursuant to a National Joint Powers Alliance Cooperative purchasing agreement, for use by the Solid Waste Division. 5. J.A. Riggs of Springdale, 308E Excavators: A resolution authorizing the purchase of two (2) Caterpillar 308E excavators from J.A. Riggs of Springdale in the total amount of$239,734.00, pursuant to a National Joint Powers Alliance Cooperative purchasing agreement, for use by the Water and Sewer Division and the Transportation Division, and approving a budget adjustment. 6. J.A. Riggs of Springdale, 120 M2 Motor Grader: A resolution authorizing the purchase of one (1) Caterpillar 120M2 motor grader from J.A Riggs of Springdale in the amount of $230,928.00, pursuant to a National Joint Powers Alliance Cooperative purchasing agreement, for use by the Transportation Division. 7. Amend Resolution No. 94-13: A resolution amending Resolution No. 94-13 awarding Bid#13-23 and authorizing a contract with Center Point Contractors, Inc. in the amount of$289,675.00 for construction of an executive hangar addition at Fayetteville Executive Airport-Drake Field. 8. 2013 Hazmat Services Revenue: A resolution approving a budget adjustment in the total amount of $11,239.80 to recognize 2013 hazmat services revenue from Washington County, and authorizing associated expenses. 9. Transportation Bond Projects: A resolution approving a budget adjustment in the total amount of$201,621.00 to transfer escrow balances to certain transportation bond projects. 10. Levi Storage Center, LLC: A resolution approving negotiation and purchase of 1.3 acres of property for construction of Town Branch Trail and the expansion of Greathouse Park from Levi Storage Center, LLC in an amount not to exceed $41,862.00 upon condition that existing liens on the real estate are released. 11. Pacific Vet Group-USA, Inc.: A resolution to sell about 14.9 acres of land in the Industrial Park to Pacific Vet Group-USA, Inc. for $223,500.00 and other valuable consideration and to approve a budget adjustment. 12. Amend Resolution No. 183-12: A resolution to amend Resolution No. 183-12 which approved a contract to allow access to City of Fayetteville sewage system in order to approve an amended agreement. Aldermen Mayor Lioneld Jordan Ward 1 Position 1—Adella Gray Taye eelle Ward 1 Position —Sarah Marsh City Attorney Attorney Kit Williams Ward 2 Position —Mark Kinwn Ward 2 Position 2—Matthew Petty City Clerk Sondra Smith Ward 3 Position l—Justin Tennant ARKANSAS Ward 3 Position 2—Martin W. Schoppmeyer,Jr. Ward 4 Position 1 —Rhonda Adams Ward 4 Position 2—Alan T.Long Final Agenda City of Fayetteville Arkansas City Council Meeting June 18, 2013 A meeting of the Fayetteville City Council will be held on June 18, 2013 at 6:00 PM in Room 219 of the City Administration Building located at 113 West Mountain Street, Fayetteville, Arkansas. Call to Order Roll Call Pledge of Allegiance Mayor's Announcements, Proclamations and Recognitions: City Council Meeting Presentations, Reports and Discussion Items: 1. Nominating Committee Report Agenda Additions: A. Consent: 1. Approval of the May 21, 2013 and June 04, 2013 City Council meeting minutes. 2. RFQ #13-01 McGoodwin, Williams and Yates, Inc.: A resolution awarding RFQ #13- 01 and approving a contract with McGoodwin, Williams and Yates, Inc. in an amount not to exceed $109,000.00 for engineering design services at the Solid Waste transfer station on Happy Hollow Road, and approving a budget adjustment. 113 West Mountain Fayetteville,AR 72701 (479)575-8323 accessfayelteville.org Telecommunications Device for the Deaf TDD/TTY(479)521-1316 3. Bid #13-32 Frank Gardner Construction, LLC: A resolution awarding Bid #13-32 and authorizing a contract with Frank Gardner Construction, LLC in the amount of $41,280.00 for the purchase of an overhead lube system for the Fleet Division, and approving a ten percent (10%)project contingency. 4. Williams Tractor of Fayetteville Case Farmall 105U Tractor: A resolution authorizing the purchase of one (1) Case Farmall 105U tractor from Williams Tractor of Fayetteville in the amount of $52,410.00, pursuant to a National Joint Powers Alliance Cooperative purchasing agreement, for use by the Parks and Recreation Department. 5. Stribling Equipment of Springdale John Deere 524K Wheel Loader: A resolution authorizing the purchase of one (1) John Deere 524K wheel loader from Stribling Equipment of Springdale in the amount of $129,077.00, pursuant to a National Joint Powers Alliance Cooperative purchasing agreement, for use by the Solid Waste Division. 6. J.A. Riggs of Springdale, 308E Excavators: A resolution authorizing the purchase of two (2) Caterpillar 308E excavators from J.A. Riggs of Springdale in the total amount of $239,734.00, pursuant to a National Joint Powers Alliance Cooperative purchasing agreement, for use by the Water and Sewer Division and the Transportation Division, and approving a budget adjustment. 7. J.A. Riggs of Springdale, 120 M2 Motor Grader: A resolution authorizing the purchase of one (1) Caterpillar 120M2 motor grader from J.A Riggs of Springdale in the amount of $230,928.00, pursuant to a National Joint Powers Alliance Cooperative purchasing agreement, for use by the Transportation Division. 8. Amend Resolution No. 94-13: A resolution amending Resolution No. 94-13 awarding Bid #13-23 and authorizing a contract with Center Point Contractors, Inc. in the amount of$289,675.00 for construction of an executive hangar addition at Fayetteville Executive Airport-Drake Field. 9. 2013 Hazmat Services Revenue: A resolution approving a budget adjustment in the total amount of$11,239.80 to recognize 2013 hazmat services revenue from Washington County, and authorizing associated expenses. 10. Transportation Bond Projects: A resolution approving a budget adjustment in the total amount of $201,621.00 to transfer escrow balances to certain transportation bond proj ects. B. Unfinished Business: 1. Amend Chapters 151, 161, 164 and 172: An ordinance to amend Chapters 151, 161, 164 and 172 of the Unified Development Code to modify certain standards within Urban Zoning Districts, to clarify and add flexibility to some of these requirements, to amend building height references and add a maximum building height to the C-1 Zoning District, and to provide supplement design standards for auto-oriented facilities within these districts. This ordinance was left on the Second Reading at the June 4„ 2013 City Council meeting. Left on the Second Reading 113 West Mountain Fayetteville,AR 72701 (479)575-8323 accessfayetteville.org Telecommunications Device for the Deaf TDD/TTY(479)521-1316 C. New Business: 1. Levi Storage Center, LLC: A resolution approving negotiation and purchase of 1.3 acres of property for construction of Town Branch Trail and the expansion of Greathouse Park from Levi Storage Center, LLC in an amount not to exceed $41,862.00 upon condition that existing liens on the real estate are released. 2. Pacific Vet Group-USA, Inc.: A resolution to sell about 14.9 acres of land in the Industrial Park to Pacific Vet Group-USA, Inc. for $223,500.00 and other valuable consideration and to approve a budget adjustment. 3. Enact §116.02 Door to Door Solicitation at Private Residences: An ordinance to enact §116.02 Door to Door Solicitation Regulations for Private Residences into the Fayetteville Code. 4. Amend Resolution No. 183-12: A resolution to amend Resolution No. 183-12 which approved a contract to allow access to City of Fayetteville sewage system in order to approve an amended agreement. D. City Council Agenda Session Presentations: E. City Council Tour: None F. Announcements: 1. June 11, 2013 5:15 or immediately following Agenda Session Fund Balance/Budget Discussion Adjournment: 113 West Mountain Fayetteville,AR 72701 (479)575-8323 accessfayetteville.org Telecommunications Device for the Deaf TDD/TTY(479)521-1316 NOTICE TO MEMBERS OF THE AUDIENCE All interested persons may address the City Council on agenda items of New and Old Business. Please wait for the Mayor to request public comment and then come to the podium, give your name, address, and comments about the agenda item. Please address only the Mayor. Questions are usually answered by the Mayor, Aldermen or Staff after the public comment period is over. Please keep your comments brief and respectful. Each person is only allowed one turn at the microphone for discussion of an agenda item. All cell phones must be silenced and may not be used within the City Council Chambers. Below is a portion of the Rules of Order and Procedure of the Fayetteville City Council pertaining to City Council meetings: Agenda additions. A new item which is requested to be added to the agenda at a City Council meeting should only be considered if it requires immediate City Council consideration and if the normal agenda setting process is not practical. The City Council may only place such new item on the City Council meeting's agenda by suspending the rules by two-thirds vote. Such agenda addition shall be heard prior to the Consent Agenda. Consent Agenda. Consent Agenda items shall be read by the Mayor and voted upon as a group without discussion by the City Council. If an Alderman wishes to comment upon or discuss a Consent Agenda item, that item shall be removed and considered immediately after the Consent Agenda has been voted upon. Old business and new business. Presentations by staff and applicants. Agenda items shall be introduced by the Mayor and, if an ordinance, read by the City Attorney. City staff shall then present a report. An agenda applicant (city contractor, rezoning or development applicant, etc.) may present its proposal only during this presentation period, but may be recalled by an alderman later to answer questions. Staff and applicants may use electronic visual aids in a City Council meeting as part of their presentation. Public comments. Public comment shall be allowed for all members of the audience on all items of old and new business and subjects of public hearings. No electronic visual aid presentations shall be allowed, but the public may submit photos, petitions, etc. to be distributed to the City Council. If a member of the public wishes for the City Clerk to distribute materials to the City Council before its meeting, such materials should be supplied to the City Clerk office no later than 9:00 a.m. on the day of the City Council meeting. Any member of the public shall first state his or her name and address, followed by a concise statement of the person's position on the question under discussion. Repetitive comments should be avoided; this applies to comments made previously either to the City Council or to the Planning Commission when those Planning Commission minutes have been provided to the Aldermen. All remarks shall be addressed to the Mayor or the City Council as a whole and not to any particular member of the City Council. No person other than the Aldermen and the person having the floor shall be permitted to enter into any discussions without permission of the Mayor. No questions shall be directed to an Alderman or city staff member except through the Mayor. Courtesy and respect. All members of the public, all city staff and elected officials shall accord the utmost courtesy and respect to each other at all times. All shall refrain from rude or derogatory remarks, reflections as to integrity, abusive comments and statements about motives or personalities. Any member of the public who violates these standards shall be ruled out of order by the Mayor, must immediately cease speaking and shall leave the podium. Interpreters or TDD for hearing impaired are available for all City Council meetings, a 72 hour advance notice is required. For further information or to request an interpreter, please call 575-8330. A copy of the complete City Council agenda is available at accessfayetteville.org or in the office of the City Clerk, 113 W. Mountain, Fayetteville,Arkansas. 113 West Mountain Fayetteville,AR 72701 (479)575-8323 accessfayelteville.org Telecommunications Device for the Deaf TDD/TTY(479)521-1316 Requisition o.: Date: A.3 City Of Fayetteville - Purchase Order(PO) Request Bid#13-3 BFNMVardner Construction,LLC (Nota Purchase order) um er: Expected Delivery 135115175747-7= All purchases under$2500 shall be used on a P-Card unless medical or 1099 service related. (Call x256 with questions) All PO Request shall be scanned to the Purchasln e-mail.,Purchasing@ci.fayetteville.ar.us Vendor#: Vendor Name: Mail FRANK GARDNER CONSTRUCTION,LLC Yes:_ No: X Address: Fob Point: Taxable Quotes Attached Yes:_ No: X Yes: No:_x City: State: Zip Code: Ship to code: Divis n Head Approval: 50 Requester: Requester's Employee M E nsion: BARBARA OLSEN 1940 485 Item Description Quantity Unitofissue Unit Cost Extended Cost Account Numbers Pro'ecdSub rolect# Inventory# Fixed Asset# 1 PURCHASE AND INSTALLATION OF OVERHEAD 1 JOB 41,280.00 $41,280.00 9700.1920.5801.00 12007.1 2 LUBE SYSTEM FOR THE FLEET SHOP PER BID $0.00 3 #13-32 $0.00 4 10%CONTINGENCY 1 4,128.00 $4,128.00 9700.1920.5801.00 12007.1 5 $0.00 6 $0.00 7 $0.00 8 $0.00 9 $0.00 10 $0.00 Shipping/Handling Lot $0.00 ' Special Instructions: Subtotal: $45,408.00 Tax: INCLUDED Total: $45,408.00 Approvals: Mayor: Department Director: Purchasing Manager: Finance&Internal Services Director: Budget Manager: IT Manager: Dispatch Manager: Utilities Manager: Other: Revised 1/2/2008 A.3 Bid#13-32 Frank Gardner Construction,LLC Page 2 of 2 Fmol&-d G�L� Cup Gt�� af p C.4 V I /-� AGENDA REQUEST & SC'�6,(,Amend Resolution No. 183-12 Page 1 of 10 C FOR: COUNCIL MEETING OF June 18, 2013 FROM: ALDERMAN ADELLA GRAY ORDINANCE OR RESOLUTION TITLE AND SUBJECT: A Resolution to amend Resolution No. 183-12 which approved a contract to allow access to City of Fayetteville Sewerage System in order to approve an Amended Agreement APPROVED FOR AGENDA: d lrman Adella Gr ate City Attorne§ Kit Williams Date C.4 Amend Resolution No. 183-12 Page 2 of 10 RESOLUTION NO. A RESOLUTION TO AMEND RESOLUTION NO. 183-12 WHICH APPROVED A CONTRACT TO ALLOW ACCESS TO CITY OF FAYETTEVILLE SEWERAGE SYSTEM IN ORDER TO APPROVE AN AMENDED AGREEMENT WHEREAS, on September 4, 2012, the Fayetteville City Council approved Resolution No. 183-12 which allowed the Hughmount Village Developers access to the City Sewerage System if they fulfilled the terms of the Contract To Allow Access To City Sewerage System; and WHEREAS, the Contract To Allow Access To The City Sewerage System required: "All street frontage, density, lot area requirements, etc. (be the same) as if their property was zoned Residential Single Family, four units per acre;" and WHEREAS, the Washington County Conditional Use Permit granted to Hughmount Village was incompatible with RSF-4 zoning; and WHEREAS, the streets, drainage, sidewalks, water and sewer mains need be built to satisfy both Fayetteville and Washington County standards and the streets and drainage structures need to be dedicated to Washington County all as approved by the Fayetteville Planning Commission. NOW, THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE,ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby amends Resolution No. 183-12 to cancel the existing Contract To Allow Access To City of Fayetteville Sewerage System signed on September 7, 2012 and replace it with the Agreement To Allow Access To City Sewerage System and To Impose Development Requirements, attached as Exhibit A. Section 2: The City Council of the City of Fayetteville, Arkansas hereby authorizes Mayor Jordan to sign this Agreement. PASSED and APPROVED this 18th day of June 2013. APPROVED: ATTEST: By: By: LIONELD JORDAN, Mayor SONDRA E. SMITH, City Clerk/Treasurer C.4 Amend Resolution No. 183-12 Page 3 of 10 EXHIBIT "A" AGREEMENT TO ALLOW ACCESS TO CITY SEWERAGE SYSYTEM AND TO IMPOSE DEVELOPMENT REQUIREMENTS WHEREAS, the developers/owners of Hughmount Village, whose project is close to, but outside the Fayetteville city limits, desire to be allowed to connect to and use the City of Fayetteville sewerage system's wastewater facilities for their proposed residential development; and WHEREAS, the City of Fayetteville does not wish to grant owners/developers of Hughmount Village (or any similarly situated development) any advantage over owners/developers who will build and develop property within the City of Fayetteville; and WHEREAS, on September 4, 2012, the City Council of the City of Fayetteville passed Resolution NO. 183-12 permitting such access, but the terms of the Contract were incompatible with the Conditional Use Permit issued for this development by Washington County so that a replacement Agreement is needed; and WHEREAS, the City of Fayetteville is willing to allow developers/owners of Hughtnount Village to connect to and utilize the City's wastewater treatment facilities only upon the developers/owners' express agreement to develop their residential project pursuant to all City of Fayetteville requirements for inside the city residential projects including: (1) All street frontage, density, lot area requirements, etc. as granted by the Conditional Use Permit approved by the Washington County Planning Board; Project#2011-103 (2) Apply for and successfully complete the full preliminary plat/final plat process including payment of all appropriate fees. (3) Comply with all grading, stormwater, tree preservation and other development requirements as if this development was occurring within the City of Fayetteville. (4) Pay for all normal permits and application fees at the normal time including preliminary/final plat, building fees for each structure, and water, sewer, police, and fire impact fees. (5) To satisfy normal parkland dedication requirements, the City of Fayetteville Parks Board approved the dedication of 3.169 acres of land within Common Property 9 at their September 10, 2012 meeting. The exact limits of the park land dedication will be located west of the tree C.4 Amend Resolution No. 183-12 Page 4 of 10 preservation area and will be determined at the Final Plat after drainage and utility improvements are constructed. In addition, the Developer shall dedicate a trail easement sufficient to connect from the crosswalk at Common Property 8 at Cotton Willow Drive to the southern border of the property to meet a possible trail extension from the south from the Clabber Creek Trail. This trail and parkland shall remain the developer's or Property Owners Association's duty to maintain in good condition (which duty shall be in an irrevocable restrictive covenant in each property's deed until and unless this entire parcel has been annexed into the City of Fayetteville). (6) Construct all infrastructure; streets, drainage, sidewalks, water and sewer mains to City of Fayetteville and Washington County standards as previously approved by the Fayetteville Planning Commission on March 25, 2013 (PPL 13-4304) and by the Washington County Planning Board on May 2, 2013 (Prof.#2013-024). Water and sewer infrastructure is to be dedicated to the City of Fayetteville, street and drainage infrastructure is to be dedicated to Washington County. HUGHMOUNT VILLAGE OWNERS/DEVELOPERS, in consideration of being allowed to utilize the City of Fayetteville sewerage system and wastewater facilities for their proposed development, do hereby agree to all terms and conditions stated above and promise to develop their property in full compliance with all requirements of the Unified Development Code as if their development was inside the city limits. Further developers/owners of Hughmount Village pledge and promise to seek immediate annexation into the City of Fayetteville as soon as it becomes legally possible and to place this requirement within the covenants and deeds for each property within its development. In agreement with all the terms, conditions, pledges and promises above, the City of Fayetteville and the owners/developers of Hughmount Village sign below. HUGHMOUNT VILLAGE CITY OF FAYETTEVILLE, DEVELOPERS/OWNERS ARKANSAS By: GL. ice- By: Phil Phillips Lioneld Jordan, Mayor Title: Quj ha - Attest:- Attest: Sondra E. Smith, City Clerk Date Signed: (e Date Signed: C.4 Amend Resolution No. 183-12 Page 5 of 10 RESOLUTION NO. 183-12 A RESOLUTION TO APPROVE THE CONTRACT WITH HUGHMOUNf VILLAGE DEVELOPERS TO ALLOW THE EXTENSION OF THE CITY'S SEWERAGE SYSTEM BEYOND THE CITY LIMITS TO THE PROPOSED HUGHMOUNT VILLAGE DEVELOPMENT WHEREAS, §51.113 Sewer Service and Extension Policy states that "the city's sewerage system shall not be extended outside the city's corporate limits except on the express approval of the City Council," and; WHEREAS, the City Council does not wish to grant the owners/developers of Hughmount Village which is slightly outside the city limits any advantage over owners/developers who will build and develop property within the City of Fayetteville; and WHEREAS, only if the owners/developers of Hughmount Village will contractually agree to develop its property pursuant to all development criteria required of persons who develop within the City of Fayetteville (including preliminary and final plat process, approval and payment of appropriate fees, building permit fees, all impact fees (tire, police, water, sewer, parkland), tree preservation requirements, drainage requirements, infrastructure improvement and dedication to the City of Fayetteville, etc.) will the City permit the owners/developers of Hughmount Village to utilize the City of Fayetteville sewerage system and its wastewater collection and treatment facilities; and WHEREAS, because by signing the contract (attached as Exhibit A) the owners/developers of Hughmount Village have agreed to all such terms stated above, the City Council approves the extension of city sewerage system to Hughmount Village by allowing its developers to construct the necessary sewer mains from the appropriate city sewer main to its property and approves the Contract. NOW, THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE,ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby approves the Contract to Allow Access to the City of Fayetteville Sewerage System, authorizes Mayor Jordan to sign such contract, and agrees to allow the developers of Hughmount Village access to the City's sewerage system and wastewater treatment facilities pursuant to the Contract. Attached as Exhibit B is the legal description for Hughmount Village Development for which access to the City's wastewater treatment facilities is being granted. PASSED and APPROVED this 41h day of September, 2012. C.4 Amend Resolution No. 183-12 Page 6 of 10 Page 2 Resolution No. 183-12 APPROVED: ATTEST: Fly: By: A awe a�N� 7 L ON •LD d D Mayor SONDRA E.SMITH,City Clerk/Treasurer :FAYETTFVttl r, - riyif' 9�k.}NSP' �ti;� ��N y, iT msii+` `• Amend Resolution No. 183-12 Page 7 of 10 LvIla e le iLDepartmental CorrespondenceS www.accessfayetteville.org 14TAIR I'll ENT Kit Williams City Attorney TO: Mayor Jordan Jason B.Keucy Assistant City Attorney City Council FROM: Kit Williams, City Attorne�— DATE: September 4, 2012 RE: Contract to allow access to City of Fayetteville Sewerage System Attached please find a copy of the signed Contract. This contract would require the developer/owner of the proposed Hughmount Village to develop and pay the appropriate fees as any developer would if building within Fayetteville. The developer desires to dedicate his proposed linear park (with a trail) to meet his parkland dedication requirement. Pursuant to the U.D.C. as long as the proffered land "is suitable for park purposes, the proposed dedication shall be accepted." §166.04 (B) (3) (1) (ii) d. The developer will be required to plant trees and build a trail to city standards running through his dedicated lots and provide easement access if a trail is extended from the Clabber Creek trail, All maintenance of the parkland shall be the property owners association's responsibility until and unless Hughmount Village is annexed into Fayetteville. C.4 Amend Resolution No. 183-12 Page 8 of 10 EXHIBIT "A" CONTRACT TO ALLOW ACCESS TO CITY OF FAYETTEVILLE SEWERAGE SYSTEM WHEREAS, the developers/owners of Hughmount Village, whose project is close to, but outside the Fayetteville city limits, desire to be allowed to connect to and use the City of Fayetteville sewerage system's wastewater facilities for their proposed residential development; and WHEREAS, the City of Fayetteville does not wish to grant owners/developers of Hughmount Village (or any similarly situated development) any advantage over owners/developers who will build and develop property within the City of Fayetteville; and WHEREAS, the City of Fayetteville is willing to allow developers/owners of Hughmount Village to connect to and utilize the City's wastewater treatment facilities only upon the developers/owners' express agreement to develop their residential project pursuant to all City of Fayetteville requirements for inside the city residential projects including: (1) All street frontage, density, lot area requirements, etc. as if their property was zoned Residential Single Family, four units per acre. (2) Apply for and successfully complete the full preliminary plat/final plat process including payment of all appropriate fees. (3) Comply with all grading, stormwater, tree preservation and other development requirements as if this development was occurring within the City of Fayetteville. (4) Pay for all normal permits and application fees at the normal time including preliminary/final plat, building fees for each structUre, and water, sewer, police, and (ire impact fees. (5) To satisfy normal parkland dedication requirements, dedicate to the City of Fayetteville upon plat approval Common Property Lots 4, 5, 6, 7 & 8 (3.86 acres) as parkland; and upon or prior to the sale of 30% of the building lots, plant trees basically as shown the plat and construct trails over such lots to City of Fayetteville standards basically as shown on Exhibit 1 (proposed plat of Hughmount Village). Dedicate a trail easement sufficient to connect from the trail at the crosswalk of Cortonwillow Drive to the southern border of the property to meet a possible trail extension from the south from the Clabber Creek Trail. This trail and parkland shall remain the developer's or Property Owners C.4 Amend Resolution No. 183-12 Page 9 of 10 Association's duty to maintain in good condition (which duty shall be in an irrevocable restrictive covenant in each property's deed until and unless this entire parcel has been annexed into the City of Fayetteville). (6) Construct all infrastructure; streets, sidewalks, water and sewer mains to City of Fayetteville standards and dedicate to the City of Fayetteville (streets may bejointly dedicated to City and County). HUGIIMOUNT VILLAGE OWNERS/DEVELOPERS in consideration of being allowed to utilize the City of Fayetteville sewerage system and wastewater facilities for their proposed development do hereby agree to all terms and conditions stated above and promise to develop their property in full compliance with all requirements of the Unified Development Code as if their development was inside the city limits and zoned RSF-4. Further developers/owners of Hughmount Village pledge and promise to seek immediate annexation into the City of Fayetteville as soon as it becomes legally possible and to place this requirement within the covenants and deeds for each property within its development. In agreement with all the terms, conditions, pledges and promises above, the City of Fayetteville and the owners/developers of Hughmount Village sign below. HUGHMOUNT VILLAGE CITY OF FAYETTEVILLE, DEVELOPERS/OWNERS RKANSAS Phil Phillips loneld .lor Mayor Title: SCJ 1 P L Attest: Witness' / �l/ By: B,1t}i " l� Sondra E. Smith, City Clerk Name: Date Signed: �r1,E� y. 2,34 z Date Signed: 9"07"102. 9,Q -, C.4 Amend Resolution No. 183-12 Page 10 of 10 ! i -�' •e Cq ti L9[ ffiI x a � � I I T I 1p its 1 'YI'— a ' ADZ. �Yr�. . •: I -ADtY 't�P rP p Q-5 2l p spa T P �— ffiri In• N { �f a "3 it \ •!. ..ii �Y;M�� n��M1..�+N✓�Y lug OIL _ !• ti a ra m/n�Mvl •�/Fy v.xx.w.Vr.1/ mII4(uYll U I/]/M va...m P,wni I ' r ^ VICINITY MAP HUGHMOUNT VILLAGE Eim - IVASIIINCI'ONCOLNIY.AR '��v � 1 City Council Meeting Minutes May 21,2013 Page 1 of 19 Aldermen Mayor Lioneld Jordan Ward I Position 1 —Adella Gray Faye eel e Ward 1 Position 2—Sarah Marsh City Attorney Kit Williams Ward 2 Position 1—Mark Kinion Ward Position 2—Matthew Petty City Clerk Sondra Smith Ward 3 Position 1—Justin Tennant ARKANSAS Ward 3 Position 2—Martin W. Schoppmeyer,Jr. Ward 4 Position 1 —Rhonda Adams Ward 4 Position 2—Alan T.Long City of Fayetteville Arkansas City Council Meeting Minutes May 21, 2013 A meeting of the Fayetteville City Council was held on May 21, 2013 at 6:00 PM in Room 219 of the City Administration Building located at 113 West Mountain Street, Fayetteville, Arkansas. Mayor Jordan called the meeting to order. PRESENT: Alderman Adella Gray, Sarah Marsh, Mark Kinion, Matthew Petty, Justin Tennant, Martin Schoppmeyer, Rhonda Adams, Alan Long, &, Mayor Lioneld Jordan, City Attorney Kit Williams, Deputy City Clerk Lisa Branson, Staff, Press, and Audience. Pledge of Allegiance Mayor's Announcements, Proclamations and Recognitions: Mayor Jordan welcomed students from Woodland Junior High School. City Council Meeting Presentations, Reports and Discussion Items: Agenda Additions: None Consent: Approval of the May 07, 2013 City Council meeting minutes. Approved 113 West Mountain Fayetteville,AR 72701 (479)575-8323 accessfayelteville.org Telecommunications Device for the Deaf TDD/TTY(479)521-1316 City Council Meeting Minutes May 21,2013 Page 2 of 19 Bid #13-20 Shipley Motor Equipment Company: A resolution awarding Bid #13-20 and authorizing the purchase of two (2) Mack trucks with Wayne Titan bodies from Shipley Motor Equipment Company in the amount of$490,120.00 for use by the Solid Waste Division. Resolution 102-13 as recorded in the office of the City Clerk. Bid #13-21 Terex Utilities: A resolution awarding Bid #13-21 and authorizing the purchase of one (1) Ford F-550 truck from Terex Utilities of North Little Rock in the amount of$44,285.00 for use by the Transportation Division. Resolution 103-13 as recorded in the office of the City Clerk. Bid #13-24 Terex Utilities: A resolution awarding Bid #13-24 and authorizing the purchase of one (1) Ford F-550 truck with Reading body and auto crane from Terex Utilities of North Little Rock in the amount of$72,660.00 for use by the Parks and Recreation Department. Resolution 104-13 as recorded in the office of the City Clerk. Bid #13-27 Rehrig Pacific Company: A resolution awarding Bid #13-27 and authorizing a contract with Rehrig Pacific Company in the amount of$40,450.00 for the purchase of curbside recycling bins and lids and approving continuing purchases, as needed, for the next five (5) years pursuant to bid price adjustments. Resolution 105-13 as recorded in the office of the City Clerk. Belt Loader and Golf Car Purchase: A resolution approving a budget adjustment in the amount of $27,275.00 to transfer funds to the Fleet Division for the purchase of one (1) belt loader and one (1) golf car for use at Fayetteville Executive Airport. Resolution 106-13 as recorded in the office of the City Clerk. Bid #13-28 Clifford Power Systems: A resolution awarding Bid #13-28 and authorizing a contract with Clifford Power Systems in the amount of $36,705.17 for EPA mandated modification to the Noland Wastewater Treatment Plant backup power generator. Resolution 107-13 as recorded in the office of the City Clerk. Prism Education Center Lease Agreement: A resolution approving a Community Development Block Grant Public Facility Lease Agreement with Prism Education Center for 10 S. College Avenue. Resolution 108-13 as recorded in the office of the City Clerk. Building Performance Institute Class Reimbursement: A resolution approving a budget adjustment in the total amount of$1,195.00 recognizing reimbursement revenue for a Building Performance Institute class from Northwest Arkansas Community College. 113 West Mountain Fayetteville,AR 72701 (479)575-8323 accessfayetteville.org Telecommunications Device for the Deaf TDD/TTY(479)521-1316