HomeMy WebLinkAbout2012-11-20 - Agendas - Final Aldermen
Mayor Lioneld Jordan • Ward I Position 1—Adella Gray
Ward 1 Position 2—Brenda Boudreaux
City Attorney Kit Williams Tayve
T T 1 Ward 2 Position 1—Mark Kinion
\/ 1PWard 2 Position 2—Matthew Petty
City Clerk Sondra Smith \�I. Y 1,/. Ward 3 Position 1—Justin Tennant
ARKANSAS Ward 3 Position 2—Robert Ferrell
Ward 4 Position 1—Rhonda Adams
Ward 4 Position 2—Sarah E.Lewis
Final Agenda
City of Fayetteville Arkansas
City Council Meeting
November 20, 2012
A meeting of the Fayetteville City Council will be held on November 20, 2012 at 6:00 PM in
Room 219 of the City Administration Building located at 113 West Mountain Street,
Fayetteville,Arkansas.
Call to Order
Roll Call
Pledge of Allegiance
Mayor's Announcements, Proclamations and Recognitions:
City Council Meeting Presentations,Reports and Discussion Items:
1. 3rd Quarter Financial Report 2012
2. Urban Tree Canopy Assessment Results — Presented by Ian Hanou with Plan-It
Geo
Agenda Additions:
A. Consent:
1. Approval of the November 8, 2012 City Council meeting minutes.
THE MINUTES WERE REMOVED FROM THE AGENDA.
113 West Iv1ountain Fayetteville,AR 72701 (479)575-8323 accessfayetteville.org
Telecommunications Device for the Deaf TDDrTTY(479)521-1316
2. Bid #12-19 Peterbilt: A resolution awarding Bid#12-19 and authorizing the purchase of
two (2) auto arm refuse trucks from Peterbilt of Fort Smith in the total amount of
$517,086.00, for use by the Solid Waste Division, and approving a budget adjustment.
PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 212-12
3. Bid #12-73 North Point Ford: A resolution awarding Bid #12-73 and authorizing the
purchase of one (1)Ford F-250 truck with deerskin animal control body from North Point
Ford of North Little Rock in the total amount of $49,856.00 for use by the Animal
Services Division, and approving a budget adjustment.
PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 213-12
4. Riggs Cat: A resolution authorizing the purchase of one (1) Caterpillar bulldozer from
Riggs Cat, pursuant to a state procurement contract, in the amount of$105,422.00 for use
by the Transportation Division, and approving a budget adjustment.
PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 214-12
5. Internal Revenue Services (IRS) Task Force: A resolution approving a budget
adjustment in the amount of $30,100.00 to recognize revenue and expenses related to
"! City participation in the local Internal Revenue Services (IRS) Task Force for fiscal year -- - --
2012-2013.
PASSED AND SHALL BE RECORDED AS RESOLUTION NO.215-12
6. Arkansas State Police Asset Forfeiture Fund: A resolution authorizing acceptance of a
grant in the amount of$34,664.00 from the Arkansas State Police Asset Forfeiture Fund
for the purchase of an undercover drug enforcement vehicle and a covert audio/video
recorder, and approving a budget adjustment.
PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 216-12
7. Jacobs Engineering Group, Inc. Amendment No. 4: A resolution approving
supplemental Agreement No. 4 to the contract with Jacobs Engineering Group, Inc. in the
amount of $768,033.41 for engineering services for the Fayetteville Expressway
Development Corridor Project, and approving a budget adjustment.
PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 217-12
8. Garver, LLC: A resolution approving a professional engineering services agreement
with Garver, LLC for on-call engineering and surveying services in the amount of
$25,000.00 and engineering design services for the Greenland sewer rehabilitation project
in the amount of$100,087.00, and approving a project contingency of$10,000.00.
^' PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 218-12
9. City of Greenland Wastewater Service Agreement: A resolution approving an
extension of the agreement between the City of Fayetteville and the City of Greenland
regarding the provision of wastewater collection services in the City of Greenland.
113 West Mountain Fayetteville,AR 72701 (479)575-8323 accessfayetteviile.org
Telecommunications Device for the Deaf TDD/TTY(479)521-1316
PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 219-12
10. RJN Group, Inc. Amendment No. 1: A resolution approving Amendment No. I to the
engineering services agreement with RJN Group, Inc. in the amount of $160,957.58 to
update the wastewater collection system model and master plan.
PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 220-12
B. Unfinished Business: None
C. New Business:
1. Bid 412-68 Emery Sapp & Sons, Inc.: A resolution awarding Bid #12-68 and
approving a contract with Emery Sapp & Sons, Inc. in the amount of$6,303,828.48 for
the construction of the Fulbright Expressway/Highway 71B Flyover, approving a project
contingency of$315,191.42, and approving a budget adjustment.
PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 221-12
2. SourceGas Arkansas, Inc.: An ordinance waiving the requirements of formal
competitive bidding for approving a cost-share agreement with Sourcegas Arkansas, Inc.
in the amount of$94,577.00 for the relocation of gas mains and facilities necessary for
the Fulbright Expressway/Highway 71-B Flyover Project and for all future payments to
or contracts with Sourcegas Arkansas, Inc. for the relocation costs for natural gas utility
mains and appurtenances necessitated by road reconstruction or widening projects within
Sourcegas Arkansas, Inc.'s area of service, approving a project contingency of
$18,915.00 for the Flyover Project, and approving a budget adjustment.
PASSED AND SHALL BE RECORDED AS ORDINANCE NO. 5542
3. VAC 12-4219 (2514 New School Pl./The New School): An ordinance approving VAC
12-4219 submitted by Jorgensen and Associates for property located at 2514 New School
Place to vacate portions of existing easements and right-of-way.
PASSED AND SHALL BE RECORDED AS ORDINANCE NO. 5543
4. VAC 12-4231 (Alley Between W. Cleveland St. and W. Douglas St./University of
Arkansas): An ordinance approving VAC 12-4231 submitted by Allen Jay Young for
property located between West Cleveland Street and West Douglas Street to vacate an
alley, a total of 0.25 acres.
PASSED AND SHALL BE RECORDED AS ORDINANCE NO. 5544
5. 2013 Annual Budget and Work Program: A resolution adopting the 2013 Annual
Budget and Work Program.
THIS ITEM WAS TABLED TO THE DECEMBER 4, 2012 CITY COUNCIL
MEETING.
113 West Mountain Fayetteville,AR 72701 (479)575-8323 accessfayetteville.org
Telecommunications Device for the Deaf TDDlrTY(479)521-1316
6. C112M Hill Engineers, Inc.: A resolution approving contract Amendment No. 3 with
CH2M Hill Engineers, Inc. in the amount of$7,224,875.00 for operation, maintenance,
management and engineering services for city wastewater treatment facilities and systems
in 2013 subject to approval of the 2013 annual city budget and work program, and
approving a$70,000.00 contract contingency.
PASSED AND SHALL BE RECORDED AS RESOLUTION NO.222-12
7. South Garland Boulevard Associates, LP: An ordinance waiving the requirements of
formal competitive bidding and approving a cost-share agreement with South Garland
Boulevard Associates, LP in the approximate amount of$98,949.00 for the upgrading of
an eight-inch water main to a twelve-inch water main along Indian Trail from Razorback
Road to Rose Avenue and the construction of a twelve-inch water main from Rose
Avenue to Stadium Drive.
PASSED AND SHALL BE RECORDED AS ORDINANCE NO.5545
D. City Council Agenda Session Presentations:
E. City Council Tour:
F. Announcements:
Adjournment: 7:45 p.m.
113 West Mountain Fayetteville,AR 72701 (479)575-8323 accessfayetteville.org
Telecommunications Device for the Deaf TDD[TY(479)521-1316
NOTICE TO MEMBERS OF THE AUDIENCE
All interested persons may address the City Council on agenda items of New and Old Business. Please wait
for the Mayor to request public comment and then come to the podium, give your name, address, and
comments about the agenda item. Please address only the Mayor. Questions are usually answered by the Mayor,
Aldermen or Staff after the public comment period is over. Please keep your comments brief and respectful. Each
person is only allowed one turn at the microphone for discussion of an agenda item.
All cell phones must be silenced and may not be used within the City Council Chambers.
Below is a portion of the Rules of Order and Procedure of the Fayetteville City Council pertaining to City Council
meetings:
Agenda additions. A new item which is requested to be added to the agenda at a City Council meeting
should only be considered if it requires immediate City Council consideration and if the normal agenda
setting process is not practical. The City Council may only place such new item on the City Council
meeting's agenda by suspending the rules by two-thirds vote. Such agenda addition shall be heard prior to
the Consent Agenda.
Consent Agenda. Consent Agenda items shall be read by the Mayor and voted upon as a group without
discussion by the City Council. If an Alderman wishes to comment upon or discuss a Consent Agenda item,
that item shall be removed and considered immediately after the Consent Agenda has been voted upon.
Old business and new business.
Presentations by staff and applicants. Agenda items shall be introduced by the Mayor and, if an
ordinance, read by the City Attorney. City staff shall then present a report. An agenda applicant(city
contractor, rezoning or development applicant, etc.) may present its proposal only during this
presentation period, but may be recalled by an alderman later to answer questions. Staff and
applicants may use electronic visual aides in a City Council meeting as part of their presentation.
Public comments. Public comment shall be allowed for all members of the audience on all items of old
and new business and subjects of public hearings. No electronic visual aid presentations shall be
allowed, but the public may submit photos, petitions, etc. to be distributed to the City Council. If a
member of the public wishes for the City Clerk to distribute materials to the City Council before its
meeting, such materials should be supplied to the City Clerk office no later than 9:00 a.m. on the day of
the City Council meeting. Any member of the public shall first state his or her name and address,
followed by a concise statement of the person's position on the question under discussion. Repetitive
comments should be avoided;this applies to comments made previously either to the City Council or to
the Planning Commission when those Planning Commission minutes have been provided to the
Aldermen. All remarks shall be addressed to the Mayor or the City Council as a whole and not to any
particular member of the City Council. No person other than the Aldermen and the person having the
floor shall be pennitted to enter into any discussions without permission of the Mayor. No questions
shall be directed to an Alderman or city staff member except through the Mayor.
Courtesy and respect. All members of the public, all.city staff and elected officials shall accord the utmost
courtesy and respect to each other at all times. All shall refrain from rude or derogatory remarks, reflections
as to integrity, abusive comments and statements about motives or personalities. Any member of the public
who violates these standards shall be ruled out of order by the Mayor, must immediately cease speaking
and shall leave the podium.
Interpreters or TDD for hearing impaired are available for all City Council meetings, a 72 hour advance notice
is required. For further information or to request an interpreter, please call 575.8330.
A copy of the complete City Council agenda is available at accessfayetteville.org or in the office of the City Clerk, 113
W. Mountain, Fayetteville,Arkansas.
113 West Mountain Fayetteville,AR 72701 (479)575-8323 accessfayetteville.org
Telecommunications Device for the Deaf TDDfTTY(479)521-1316
City Council Meeting: November 20,2012 Adjourn: 7.1
Subject: Roll
Adams
Lewis
Gray k
Boudreaux ✓
Kinion ✓
Petty ✓
Tennant ✓
Ferrell ✓
Mayor Jordan
Subject:
Motion To:
Motion By:
Seconded:
Adams
Lewis
Gray
Boudreaux
Kinion
Petty
Tennant
Ferrell
Mayor Jordan
City Council Meeting: November 20,2012
Subject: Consent
Motion To:
Motion By: Q otomy
Seconded: Linx.Y
Adams ✓
ALewis ✓ ✓
�r Gray Q6SP.
Boudreaux ✓
Kinion ✓ ✓
yVl i num
CJ�/u Petty ✓ ✓
na.w,od°.,d
atinTennant ✓ ✓
0&YA4' Ferrell ✓
aia- . a
44,-CkMayor Jordan
Subject:
Motion To:
Motion By:
Seconded:
Adams
Lewis
Gray
Boudreaux
Kinion
Petty
Tennant
Ferrell
Mayor Jordan
City Council Meeting: November 20,2012
Subject: Bid#12-68 Eme Sapp & Sons, Inc
Motion To:
Motion By:
Seconded:
C. 1 Adams
New Lewis ✓
Business Gray
abs za,
Boudreaux
[� „� Kinion ✓�
r-'a°'`'"..., Petty ✓
Tennant ✓
Ferrell +�
Mayor Jordan
O�
*7-e
Subject: SourceGas Arkansas,Inc
Motion To:
Y'
Motion By:
Seconded: /� a
C 2 Adams �/ �/ i✓
New Lewis ✓
Business Gray qutx
Boudreaux ,/ ✓ e/
Kinion ✓ '� �/
p � Petty ✓ '✓ ✓
Tennant ✓ // r/
Ferrell ✓ '�
55 t} Mayor Jordan
City Council Meeting: November 20,2012
Subject: VAC 12-4219 (2514 New School Pl./The New School)
Motion To: oZ�d n 6
Motion By: o�Gtt/is
Seconded: pAyAu* Z
C.3 Adams ✓ ✓ ✓
New Lewis r/ ✓ ✓
Business Gray eu
Boudreaux ✓ ✓
^ ,w I Kinion ✓ '� ✓
�WaUJktr Petty ✓ i ✓
Tennant ✓ v �✓
Ferrell
5 y Mayor Jordan
Subject: VAC 12-4231 (Alley Between W. Cleveland St. and W. Dou las St./University of Arkansas)
Motion To:
8nd andRid 3rd
Motion By:
Seconded: P1,4 &W110:5
C. 4 Adams
New Lewis Vol,
Business Gray �� 0"e
Boudreaux �/ ✓
Kinion ✓ ✓ ✓
Petty c✓ ✓ ✓
Tennant ✓ ✓ ✓
Ferrell ✓ ✓ °✓
GJ Mayor Jordan
City Council Meeting: November 20, 2012
Subject: 2013 Annual Budget and Work Program
Motion To: /Vl orlon 4-v
Motion By:
Seconded:
C. 5 Adams f
New Lewis A/ ✓
Business Gray 01
I n Boudreaux i/ ✓
Kinion n/ ✓" ✓
Petty i/ ✓
140 010/Y Tennant ✓ °� �`
-- Ferrell N
Mayor Jordan
`f -3 7 0 7 b
Subject: CH2M Hill Engineers, Inc
Motion To:
Motion By:
Seconded:
C. 6 Adams
New Lewis ✓
Business Gray
Boudreaux ✓
M_ g Kinion ✓
Petty
Tennant ✓
Ferrell
Mayor Jordan
7-0
City Council Meeting: November 20,2012
Subject: South Garland Boulevard Associates,LP
Motion To:
Motion By: ,
r
Seconded:
C. 7 Adams ✓
New Lewis
Business Grays
Boudreaux ✓ ✓
Kinion ✓ ✓
Petty
Tennant ✓ ✓ ' "
Ferrell
Mayor Jordan
Subject:
Motion To:
Motion By:
Seconded:
Adams
Lewis
Gray
Boudreaux
Kinion
Petty
Tennant
Ferrell
Mayor Jordan
•
Ta e evl le Departmental correspondence
Y ARKANSAS
ille.org LEGAL
DEPARTMENT
Kit Williams
City Attorney
!Jason B.Kelley
TO: Mayor Jordan Assistant City Attorney
THRU: Sondra Smith, City Clerk '
FROM: Jason Kelley, Assistant City Attorne
DATE: November 21, 2012
RE: Resolutions and Ordinances prepared by the City Attorney's Office and
passed at the City Council meeting of November 20, 2012
1. Bid #12-19: A resolution awarding Bid #12-19 and authorizing the purchase of
two Auto Arm Refuse Trucks from Peterbilt of Fort Smith in the total amount of
$517,086.00, for use by the Solid Waste Division, and approving a budget adjustment.
2. Bid #12-73: A resolution awarding Bid #12-73 and authorizing the purchase of
one Fort F-250 Truck with Deerskin Animal Control Body from North Point Ford of
North Little Rock in the total amount of $49,856.00 for use by the Animal Services
Division, and approving a budget adjustment.
3• Riggs Cat: A resolution authorizing the purchase of one Caterpillar Bulldozer
form Riggs Cat, pursuant to a State Procurement contract, in the amount of$105,422.00
for use by the Transportation Division and approving a budget adjustment.
4. IRS Task Force: A resolution approving a budget adjustment in the amount of
$30,100.00 to recognize revenue and expenses related to City participation in the local
Internal Revenue Service Task Force for fiscal year 2012-2013.
5. AR State Police Asset Forfeiture Fund: A resolution authorizing acceptance of
a grant in the amount of$34,664.00 from the Arkansas State Police Asset Forfeiture Fund
for the purchase of an undercover drug enforcement vehicle and a covert audio/video
recorder, and approving a budget adjustment.
6. Jacobs Engineering Group, Inc.: A resolution approving Supplemental
Agreement No. 4 to the contract with Jacobs Engineering Group, Inc. in the amount of
$768,033.41 for engineering services for the Fayetteville Expressway Development
Corridor Project, and approving a budget adjustment.
7. Garver, LLC: A resolution approving a Professional Engineering Services
Agreement with Garver, LLC for on-call engineering and surveying services in the
amount of $25,000.00 and engineering Design Services for the Greenland Sewer
Rehabilitation Project in the amount of$100,087.00 and approving a project contingency
of$10,000.00.
8. Greenland Wastewater Service Agreement: A resolution approving an
extension of the agreement between the City of Fayetteville and the City of Greenland
regarding the provision of wastewater collection services in the City of Greenland.
9. RJN Group: A resolution approving Amendment no. 1 to the engineering
services agreement with RJN Group, Inc, in the amount of $160,957.58 to update the
wastewater collection system model and master plan.
10. Bid #12-68: A resolution awarding Bid #12-68 and approving a contract with
Emery Sapp & Sons, Inc. in the amount of $6,303,828.48 for the construction of the
Fulbright Expressway-Highway 71B Flyover, approving a project contingency of
$315,191.42 and approving a budget adjustment.
11. SourceGas Arkansas, Inc.: An ordinance waiving the requirements of formal
competitive bidding for approving a cost-share agreement with SourceGas Arkansas,''Inc.
in the amount of$94,577.00 for the relocation of gas mains and facilities necessary, for
the Fulbright Expressway/Highway 71-B Flyover Project and for all future payments to
or contracts with SourceGas for the relocation costs for natural gas utility mains ,and
appurtenances necessitated by road reconstruction or widening projects within SourceGas
Arkansas, Inc.'s area of service, approving a project contingency of$18,915.00 for, the
Flyover Project, and approving a budget adjustment.
12. CH2M Hill Engineers, Inc.: A resolution approving Contract Amendment No. 3
with CH2M Hill Engineers, Inc. In the amount of $7,224,875.00 for operation, .
maintenance, management and engineering services for city wastewater treatment
facilities and systems in 2013 subject to approval of the 2013 annual city budget and
work program, and approving a $70,000.00 contract contingency.
13. South Garland Boulevard Associates, LP: An ordinance waiving the
requirements of formal competitive bidding and approving a cost-share agreement With
South Garland Boulevard Associates, LP in the approximate amount of $98,949.00for
the upgrading of an eight-inch water main to a twelve-inch water main along Indian Trail
from Razorback Road to Rose Avenue and the construction of a twelve-inch water main
from Rose Avenue to Stadium Drive.
2
Aldermen
Mayor Lioneld Jordan Ward 1 Position 1—Adella Gray
7ayve e�l e Ward 1 Position 2—Brenda Boudreaux
City Attorney Kit Williams Ward 2 Position 1 —Mark Kinwn
Ward 2 Position 2—Matthew Petty
City Clerk Sondra Smith Ward 3 Position l—Justin Tennant
ARKANSAS Ward 3 Position 2—Robert Ferrell
Ward 4 Position 1 —Rhonda Adams
Ward 4 Position 2—Sarah E.Lewis
Final Agenda
City of Fayetteville Arkansas
City Council Meeting
November 20, 2012
A meeting of the Fayetteville City Council will be held on November 20, 2012 at 6:00 PM in
Room 219 of the City Administration Building located at 113 West Mountain Street,
Fayetteville, Arkansas.
Call to Order
Roll Call
Pledge of Allegiance
Mayor's Announcements, Proclamations and Recognitions:
City Council Meeting Presentations, Reports and Discussion Items:
1. 3rd Quarter Financial Report 2012
2. Urban Tree Canopy Assessment Results — Presented by Ian Hanou with Plan-It
Geo
Agenda Additions:
A. Consent:
1. Approval of the November 8, 2012 City Council meeting minutes.
2. Bid #12-19 Peterbilt: A resolution awarding Bid#12-19 and authorizing the purchase of
two (2) auto arm refuse trucks from Peterbilt of Fort Smith in the total amount of
$517,086.00, for use by the Solid Waste Division, and approving a budget adjustment.
113 West Mountain Fayetteville,AR 72701 (479)575-8323 accessfayelteville.org
Telecommunications Device for the Deaf TDD/TTY(479)521-1316
3. Bid #12-73 North Point Ford: A resolution awarding Bid #12-73 and authorizing the
purchase of one (1) Ford F-250 truck with deerskin animal control body from North Point
Ford of North Little Rock in the total amount of $49,856.00 for use by the Animal
Services Division, and approving a budget adjustment.
4. Riggs Cat: A resolution authorizing the purchase of one (1) Caterpillar bulldozer from
Riggs Cat, pursuant to a state procurement contract, in the amount of$105,422.00 for use
by the Transportation Division, and approving a budget adjustment.
5. Internal Revenue Services (IRS) Task Force: A resolution approving a budget
adjustment in the amount of $30,100.00 to recognize revenue and expenses related to
City participation in the local Internal Revenue Services (IRS) Task Force for fiscal year
2012-2013.
6. Arkansas State Police Asset Forfeiture Fund: A resolution authorizing acceptance of a
grant in the amount of$34,664.00 from the Arkansas State Police Asset Forfeiture Fund
for the purchase of an undercover drug enforcement vehicle and a covert audio/video
recorder, and approving a budget adjustment.
7. Jacobs Engineering Group, Inc. Amendment No. 4: A resolution approving
supplemental Agreement No. 4 to the contract with Jacobs Engineering Group, Inc. in the
amount of $768,033.41 for engineering services for the Fayetteville Expressway
Development Corridor Project, and approving a budget adjustment.
8. Garver, LLC: A resolution approving a professional engineering services agreement
with Garver, LLC for on-call engineering and surveying services in the amount of
$25,000.00 and engineering design services for the Greenland sewer rehabilitation project
in the amount of$100,087.00, and approving a project contingency of$10,000.00.
9. City of Greenland Wastewater Service Agreement: A resolution approving an
extension of the agreement between the City of Fayetteville and the City of Greenland
regarding the provision of wastewater collection services in the City of Greenland.
10. RJN Group, Inc. Amendment No. 1: A resolution approving Amendment No. 1 to the
engineering services agreement with RJN Group, Inc. in the amount of $160,957.58 to
update the wastewater collection system model and master plan.
B. Unfinished Business: None
C. New Business:
1. Bid #12-68 Emery Sapp & Sons, Inc.: A resolution awarding Bid #12-68 and
approving a contract with Emery Sapp & Sons, Inc. in the amount of$6,303,828.48 for
the construction of the Fulbright Expressway/Highway 71B Flyover, approving a project
contingency of$315,191.42, and approving a budget adjustment.
113 West Mountain Fayetteville,AR 72701 (479)575-8323 accessfayetteville.org
Telecommunications Device for the Deaf TDD/TTY(479)521-1316
2. SourceGas Arkansas, Inc.: An ordinance waiving the requirements of formal
competitive bidding for approving a cost-share agreement with Sourcegas Arkansas, Inc.
in the amount of $94,577.00 for the relocation of gas mains and facilities necessary for
the Fulbright Expressway/Highway 71-B Flyover Project and for all future payments to
or contracts with Sourcegas Arkansas, Inc. for the relocation costs for natural gas utility
mains and appurtenances necessitated by road reconstruction or widening projects within
Sourcegas Arkansas, Inc.'s area of service, approving a project contingency of
$18,915.00 for the Flyover Project, and approving a budget adjustment.
3. VAC 12-4219 (2514 New School Pl./The New School): An ordinance approving VAC
12-4219 submitted by Jorgensen and Associates for property located at 2514 New School
Place to vacate portions of existing easements and right-of-way.
4. VAC 12-4231 (Alley Between W. Cleveland St. and W. Douglas St./University of
Arkansas): An ordinance approving VAC 12-4231 submitted by Allen Jay Young for
property located between West Cleveland Street and West Douglas Street to vacate an
alley, a total of 0.25 acres.
5. 2013 Annual Budget and Work Program: A resolution adopting the 2013 Annual
Budget and Work Program.
6. C112M Hill Engineers, Inc.: A resolution approving contract Amendment No. 3 with
CH2M Hill Engineers, Inc. in the amount of $7,224,875.00 for operation, maintenance,
management and engineering services for city wastewater treatment facilities and systems
in 2013 subject to approval of the 2013 annual city budget and work program, and
approving a $70,000.00 contract contingency.
7. South Garland Boulevard Associates, LP: An ordinance waiving the requirements of
formal competitive bidding and approving a cost-share agreement with South Garland
Boulevard Associates, LP in the approximate amount of$98,949.00 for the upgrading of
an eight-inch water main to a twelve-inch water main along Indian Trail from Razorback
Road to Rose Avenue and the construction of a twelve-inch water main from Rose
Avenue to Stadium Drive.
D. City Council Agenda Session Presentations:
E. City Council Tour:
F. Announcements:
Adjournment:
113 West Mountain Fayetteville,AR 72701 (479)575-8323 accessfayetteville.org
Telecommunications Device for the Deaf TDD/TTY(479)521-1316
NOTICE TO MEMBERS OF THE AUDIENCE
All interested persons may address the City Council on agenda items of New and Old Business. Please wait
for the Mayor to request public comment and then come to the podium, give your name, address, and
comments about the agenda item. Please address only the Mayor. Questions are usually answered by the Mayor,
Aldermen or Staff after the public comment period is over. Please keep your comments brief and respectful. Each
person is only allowed one turn at the microphone for discussion of an agenda item.
All cell phones must be silenced and may not be used within the City Council Chambers.
Below is a portion of the Rules of Order and Procedure of the Fayetteville City Council pertaining to City Council
meetings:
Agenda additions. A new item which is requested to be added to the agenda at a City Council meeting
should only be considered if it requires immediate City Council consideration and if the normal agenda
setting process is not practical. The City Council may only place such new item on the City Council
meeting's agenda by suspending the rules by two-thirds vote. Such agenda addition shall be heard prior to
the Consent Agenda.
Consent Agenda. Consent Agenda items shall be read by the Mayor and voted upon as a group without
discussion by the City Council. If an Alderman wishes to comment upon or discuss a Consent Agenda item,
that item shall be removed and considered immediately after the Consent Agenda has been voted upon.
Old business and new business.
Presentations by staff and applicants. Agenda items shall be introduced by the Mayor and, if an
ordinance, read by the City Attorney. City staff shall then present a report. An agenda applicant (city
contractor, rezoning or development applicant, etc.) may present its proposal only during this
presentation period, but may be recalled by an alderman later to answer questions. Staff and
applicants may use electronic visual aides in a City Council meeting as part of their presentation.
Public comments. Public comment shall be allowed for all members of the audience on all items of old
and new business and subjects of public hearings. No electronic visual aid presentations shall be
allowed, but the public may submit photos, petitions, etc. to be distributed to the City Council. If a
member of the public wishes for the City Clerk to distribute materials to the City Council before its
meeting, such materials should be supplied to the City Clerk office no later than 9:00 a.m. on the day of
the City Council meeting. Any member of the public shall first state his or her name and address,
followed by a concise statement of the person's position on the question under discussion. Repetitive
comments should be avoided; this applies to comments made previously either to the City Council or to
the Planning Commission when those Planning Commission minutes have been provided to the
Aldermen. All remarks shall be addressed to the Mayor or the City Council as a whole and not to any
particular member of the City Council. No person other than the Aldermen and the person having the
floor shall be permitted to enter into any discussions without permission of the Mayor. No questions
shall be directed to an Alderman or city staff member except through the Mayor.
Courtesy and respect. All members of the public, all city staff and elected officials shall accord the utmost
courtesy and respect to each other at all times. All shall refrain from rude or derogatory remarks, reflections
as to integrity, abusive comments and statements about motives or personalities. Any member of the public
who violates these standards shall be ruled out of order by the Mayor, must immediately cease speaking
and shall leave the podium.
Interpreters or TDD for hearing impaired are available for all City Council meetings, a 72 hour advance notice
is required. For further information or to request an interpreter, please call 575-8330.
A copy of the complete City Council agenda is available at accessfayetteville.org or in the office of the City Clerk, 113
W. Mountain, Fayetteville,Arkansas.
113 West Mountain Fayetteville,AR 72701 (479)575-8323 accessfayelteville.org
Telecommunications Device for the Deaf TDD/TTY(479)521-1316
Aldermen
Mayor Lioneld Jordan Ward 1 Position 1—Adella Gray
7ayve e�l e Ward 1 Position 2—Brenda Boudreaux
City Attorney Kit Williams Ward 2 Position 1 —Mark Kinwn
Ward 2 Position 2—Matthew Petty
City Clerk Sondra Smith Ward 3 Position l—Justin Tennant
ARKANSAS Ward 3 Position 2—Robert Ferrell
Ward 4 Position 1 —Rhonda Adams
Ward 4 Position 2—Sarah E.Lewis
Tentative Agenda
City of Fayetteville Arkansas
City Council Meeting
November 20, 2012
A meeting of the Fayetteville City Council will be held on November 20, 2012 at 6:00 PM in
Room 219 of the City Administration Building located at 113 West Mountain Street,
Fayetteville, Arkansas.
Call to Order
Roll Call
Pledge of Allegiance
Mayor's Announcements, Proclamations and Recognitions:
City Council Meeting Presentations, Reports and Discussion Items:
1. 3rd Quarter Financial Report 2012
2. Urban Tree Canopy Assessment Results — Presented by Ian Hanou with Plan-It
Geo
Agenda Additions:
A. Consent:
1. Approval of the November 8, 2012 City Council meeting minutes.
2. Bid #12-19 Peterbilt: A resolution awarding Bid#12-19 and authorizing the purchase of
two (2) auto arm refuse trucks from Peterbilt of Fort Smith in the total amount of
$517,086.00, for use by the Solid Waste Division, and approving a budget adjustment.
113 West Mountain Fayetteville,AR 72701 (479)575-8323 accessfayelteville.org
Telecommunications Device for the Deaf TDD/TTY(479)521-1316
3. Bid #12-73 North Point Ford: A resolution awarding Bid #12-73 and authorizing the
purchase of one (1) Ford F-250 truck with deerskin animal control body from North Point
Ford of North Little Rock in the total amount of $49,856.00 for use by the Animal
Services Division, and approving a budget adjustment.
4. Riggs Cat: A resolution authorizing the purchase of one (1) Caterpillar bulldozer from
Riggs Cat, pursuant to a state procurement contract, in the amount of$105,422.00 for use
by the Transportation Division, and approving a budget adjustment.
5. Internal Revenue Services (IRS) Task Force: A resolution approving a budget
adjustment in the amount of $30,100.00 to recognize revenue and expenses related to
City participation in the local Internal Revenue Services (IRS) Task Force for fiscal year
2012-2013.
6. Arkansas State Police Asset Forfeiture Fund: A resolution authorizing acceptance of a
grant in the amount of$34,664.00 from the Arkansas State Police Asset Forfeiture Fund
for the purchase of an undercover drug enforcement vehicle and a covert audio/video
recorder, and approving a budget adjustment.
7. Jacobs Engineering Group, Inc. Amendment No. 4: A resolution approving
supplemental Agreement No. 4 to the contract with Jacobs Engineering Group, Inc. in the
amount of $768,033.41 for engineering services for the Fayetteville Expressway
Development Corridor Project, and approving a budget adjustment.
8. Garver, LLC: A resolution approving a professional engineering services agreement
with Garver, LLC for on-call engineering and surveying services in the amount of
$25,000.00 and engineering design services for the Greenland sewer rehabilitation project
in the amount of$100,087.00, and approving a project contingency of$10,000.00.
9. City of Greenland Wastewater Service Agreement: A resolution approving an
extension of the agreement between the City of Fayetteville and the City of Greenland
regarding the provision of wastewater collection services in the City of Greenland.
10. RJN Group, Inc. Amendment No. 1: A resolution approving Amendment No. 1 to the
engineering services agreement with RJN Group, Inc. in the amount of $160,957.58 to
update the wastewater collection system model and master plan.
B. Unfinished Business: None
C. New Business:
1. Bid #12-68 Emery Sapp & Sons, Inc.: A resolution awarding Bid #12-68 and
approving a contract with Emery Sapp & Sons, Inc. in the amount of$6,303,828.48 for
the construction of the Fulbright Expressway/Highway 71B Flyover, approving a project
contingency of$315,191.42, and approving a budget adjustment.
113 West Mountain Fayetteville,AR 72701 (479)575-8323 accessfayetteville.org
Telecommunications Device for the Deaf TDD/TTY(479)521-1316
2. SourceGas Arkansas, Inc.: An ordinance waiving the requirements of formal
competitive bidding for approving a cost-share agreement with Sourcegas Arkansas, Inc.
in the amount of $94,577.00 for the relocation of gas mains and facilities necessary for
the Fulbright Expressway/Highway 71-B Flyover Project and for all future payments to
or contracts with Sourcegas Arkansas, Inc. for the relocation costs for natural gas utility
mains and appurtenances necessitated by road reconstruction or widening projects within
Sourcegas Arkansas, Inc.'s area of service, approving a project contingency of
$18,915.00 for the Flyover Project, and approving a budget adjustment.
3. VAC 12-4219 (2514 New School Pl./The New School): An ordinance approving VAC
12-4219 submitted by Jorgensen and Associates for property located at 2514 New School
Place to vacate portions of existing easements and right-of-way.
4. VAC 12-4231 (Alley Between W. Cleveland St. and W. Douglas St./University of
Arkansas): An ordinance approving VAC 12-4231 submitted by Allen Jay Young for
property located between West Cleveland Street and West Douglas Street to vacate an
alley, a total of 0.25 acres.
5. 2013 Annual Budget and Work Program: A resolution adopting the 2013 Annual
Budget and Work Program.
6. C112M Hill Engineers, Inc.: A resolution approving contract Amendment No. 3 with
CH2M Hill Engineers, Inc. in the amount of $7,224,875.00 for operation, maintenance,
management and engineering services for city wastewater treatment facilities and systems
in 2013 subject to approval of the 2013 annual city budget and work program, and
approving a $70,000.00 contract contingency.
7. South Garland Boulevard Associates, LP: An ordinance waiving the requirements of
formal competitive bidding and approving a cost-share agreement with South Garland
Boulevard Associates, LP in the approximate amount of$98,949.00 for the upgrading of
an eight-inch water main to a twelve-inch water main along Indian Trail from Razorback
Road to Rose Avenue and the construction of a twelve-inch water main from Rose
Avenue to Stadium Drive.
D. City Council Agenda Session Presentations:
E. City Council Tour:
F. Announcements:
Adjournment:
NOTICE TO MEMBERS OF THE AUDIENCE
All interested persons may address the City Council on agenda items of New and Old Business. Please wait
for the Mayor to request public comment and then come to the podium, give your name, address, and
comments about the agenda item. Please address only the Mayor. Questions are usually answered by the Mayor,
113 West Mountain Fayetteville,AR 72701 (479)575-8323 accessfayelteville.org
Telecommunications Device for the Deaf TDD/TTY(479)521-1316
Aldermen or Staff after the public comment period is over. Please keep your comments brief and respectful. Each
person is only allowed one turn at the microphone for discussion of an agenda item.
All cell phones must be silenced and may not be used within the City Council Chambers.
Below is a portion of the Rules of Order and Procedure of the Fayetteville City Council pertaining to City Council
meetings:
Agenda additions. A new item which is requested to be added to the agenda at a City Council meeting
should only be considered if it requires immediate City Council consideration and if the normal agenda
setting process is not practical. The City Council may only place such new item on the City Council
meeting's agenda by suspending the rules by two-thirds vote. Such agenda addition shall be heard prior to
the Consent Agenda.
Consent Agenda. Consent Agenda items shall be read by the Mayor and voted upon as a group without
discussion by the City Council. If an Alderman wishes to comment upon or discuss a Consent Agenda item,
that item shall be removed and considered immediately after the Consent Agenda has been voted upon.
Old business and new business.
Presentations by staff and applicants. Agenda items shall be introduced by the Mayor and, if an
ordinance, read by the City Attorney. City staff shall then present a report. An agenda applicant (city
contractor, rezoning or development applicant, etc.) may present its proposal only during this
presentation period, but may be recalled by an alderman later to answer questions. Staff and
applicants may use electronic visual aides in a City Council meeting as part of their presentation.
Public comments. Public comment shall be allowed for all members of the audience on all items of old
and new business and subjects of public hearings. No electronic visual aid presentations shall be
allowed, but the public may submit photos, petitions, etc. to be distributed to the City Council. If a
member of the public wishes for the City Clerk to distribute materials to the City Council before its
meeting, such materials should be supplied to the City Clerk office no later than 9:00 a.m. on the day of
the City Council meeting. Any member of the public shall first state his or her name and address,
followed by a concise statement of the person's position on the question under discussion. Repetitive
comments should be avoided; this applies to comments made previously either to the City Council or to
the Planning Commission when those Planning Commission minutes have been provided to the
Aldermen. All remarks shall be addressed to the Mayor or the City Council as a whole and not to any
particular member of the City Council. No person other than the Aldermen and the person having the
floor shall be permitted to enter into any discussions without permission of the Mayor. No questions
shall be directed to an Alderman or city staff member except through the Mayor.
Courtesy and respect. All members of the public, all city staff and elected officials shall accord the utmost
courtesy and respect to each other at all times. All shall refrain from rude or derogatory remarks, reflections
as to integrity, abusive comments and statements about motives or personalities. Any member of the public
who violates these standards shall be ruled out of order by the Mayor, must immediately cease speaking
and shall leave the podium.
Interpreters or TDD for hearing impaired are available for all City Council meetings, a 72 hour advance notice
is required. For further information or to request an interpreter, please call 575-8330.
A copy of the complete City Council agenda is available at accessfayetteville.org or in the office of the City Clerk, 113
W. Mountain, Fayetteville,Arkansas.
113 West Mountain Fayetteville,AR 72701 (479)575-8323 accessfayelteville.org
Telecommunications Device for the Deaf TDD/TTY(479)521-1316
City of Fayetteville Staff Review Form A 2
Bid#12-19 Peterbilt
City Council Agenda Ithms Page 1 of 6
:and
Contracts,Leases or Agreements
11/20/2012
City Council Meeting Date
Agenda items Only
Dennis Pratt I Barbara Olsen Fleet Operations Transportation
Submitted By Division Department
Action Required:
A resolution approving the purchase of two auto arm refuse trucks in the amount of$517,086 from Peterbilt of Fort
Smith, bid#12-19 for use by Solid Waste Division, and approval of a Budget Adjustment to move funds to the Fleet
expense apcount.
$ 517,086.00 $ 1,556,000.00 Solid Waste Vehicles/Equipment
Cost of this request Category/Project Budget Program Category/Project Name
9700.1920.5802.00 $ 1,090,360.00 Vehicles and Equipment
Account Number Funds Used to Date Program/Project Category Name
02082.2012 $ 465,640.00 Shop Fund
Project Number Remaining Balance Fund Name
Budgeted Item 1� Budget Adjustment Attached =X
0—Z—/ 2— Previous Ordinance or Resolution#
Depart irector Date
/ Original Contract Date:
//J�—
/' 2/ 1-- Original Contract Number.
omey Date
11-02-12P12:51 RCVD
Finance and Internal Services Director Date Received in City
Clerk's Office `
Chte of S rDate/~
Received in Q
Mayor's Office (,L
M or DD dte e
Comments:
Revised January 15,2009
A.2
• Bid#12-19 Peterbilt
evl 1le
Page 2 of 6
THE CITY OF FAYETTEVILLE,ARKANSAS
DEPARTMENT CORRESPONDENCE
ARKANSAS
CITY COUNCIL AGENDA MEMO
To: Mayor/City Council
Thru: Terry Gulley,Director of Transportation
From: Dennis Pratt, Fleet Operations Supt.
Date: November 1, 2012
Subject: Purchase of Two Automated Arm Refuse Trucks
PROPOSAL: That City Council approve the purchase of two automated arm refuse trucks in the amount of
$517,086 from Pereterbilt of Fort Smith, bid #12-19 for use by Solid Waste Division, and approve a Budget
Adjustment to move funds to the Fleet expense account.
RECOMMENDATION: Units 485 and 486 are two automated arm side load refuse trucks that are 7 years old
and due for replacement in 2013. In order to remain within our maintenance budget these units need to be
replaced on time.
Both the chassis vendor and the body vendor have agreed to hold their price from Bid 12-19 (bid tab sheet
attached)which will save the City thousands of dollars in the new emissions costs as long as the order is placed
in December,2012. Peterbilt was the lowest bid that met specs on that bid.
There is a 7— 10 month build time on the automated side loaders. If ordered in early December the new units
should arrive in the second half of 2013. Replacement costs were calculated for and included in the Solid
Waste operating budget for 2013. These units were included in the capital replacement list from Fleet 2013,but
funds have been removed from the 2013 budget and returned to fund balance since we are going to Council in
2012. A budget adjustment is attached to move the funds from fund balance to the 2012 project to cover this
purchase.
I recommend purchasing these two units from Peterbilt of Fort Smith in the amount of$258,543 each for a total
of$517,086.
This purchase was unanimously approved by the Equipment Committee at the meeting of October 30, 2012.
BUDGET IMPACT: These units were budgeted for on both the operating and capital sides for 2013. The
capital funds for 2013 have been returned to fund balance and the Budget adjustment will place the funds in the
2012 project.
A.2
Bid#12-19 Peterbilt
Page 3 of 6
RESOLUTION NO.
A RESOLUTION AWARDING BID #12-19 AND AUTHORIZING THE
PURCHASE OF TWO (2) AUTO ARM REFUSE TRUCKS FROM
PETERBILT OF FORT SMITH IN THE TOTAL AMOUNT OF $517,086.00,
FOR USE BY THE SOLID WASTE DIVISION, AND APPROVING A
BUDGET ADJUSTMENT
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE,ARKANSAS:
Section 1. That the City Council of the City of Fayetteville, Arkansas hereby awards Bid
#12-19 and authorizes the purchase of two (2) auto arm refuse trucks from Peterbilt of Fort
Smith in the total amount of$517,086.00, for use by the Transportation Division.
Section 2. That the City Council of the City of Fayetteville, Arkansas hereby approves a
budget adjustment,a copy of which is attached to this Resolution as Exhibit"A".
PASSED and APPROVED this 20`b day of November, 2012.
APPROVED: ATTEST:
By: By:
LIONELD JORDAN, Mayor SONDRA E. SMITH, City Clerk/Treasurer
City of Fayetteville,Arkansas V1�:0024
Budget Adjustment Form Bid#12-19 Peterbilt
Rage ef 6
Budget Year Division: Fleet Operations Request Date Adjustment Number
2012 Department: Transportation Services 10/17/2012
BUDGET ADJUSTMENT DESCRIPTION/JUSTIFICATION
Two Automated side load refuse trucks are due for replacement in Fleets 2013 CIP budget. Both the chassis
vendor and the body vendor have agreed to hold their price from Bid 12-19 which will save the City thousands of
dollars in the new emissions costs as long as the order is placed in December,2012. In order to remain within our
maintenance budget,these units need to be replaced on time.
The funds that were in the 2013 CIP budget have been removed and will not be included in the budget for 2013.
This BA will move funds from fund balance for the purchase in 2012. Sufficient funds remain to meet City
objectives.
rr to- I n- 17_ Prepared By: Barbara Olsen
Division Head Date Golsen
Reference:
udgett Director Date Budget&Research Use Only
Z -i L Type: A B C D E P
D artr�a,nt Director Date
5 -tot 2 General Ledger Date
Finance Dir or Date
Posted to General Ledger
6Chief Date Inial Date
-"y�/ 3_ Checked/Verified
a or a e I Inial Date
TOTAL BUDGET ADJUSTMENT 517,286 517,286
Increase_/(Decrease)......_ Project.Sub
Account Name Account Number Expense Revenue Number
Vehicles and equipment 9700.1920.5802.00 D 517,286 02082 . 2012
Use of fund balance 9700.0970.4999.99 u 517,286
E:EXH1B:1T )
Meh.Repl-Exp Requests12012 Requests110-16-12 SWRS Side loader 4021,4022 BA.As 1 of 1
A.2
Bid#12-19 Peterbilt
Page 5 of 6
BID:12.19
aye eville °A� FFAYE
TIME:2:00 PM
nava n r.aa CITY OF FAYETfEVILLE
Bid 12-19,Automated Refuse Trucks /
Na?y+a z.
, 3162'-0n+� PRIV i 135,780.00
0R
$i I +a 40.00
1 Downing Sales B SeMceln0. Brid9ePonManufacturing '.1
3 28 Cubic Yard RangerAlttomated Side Loader 6 739,340.00 6 419.020.00
2 Fromleffntemetional Truckslrtc.(Optionl) Crane Carrier 3 LET S 161,931.00 S 480,793.00
Nu Way 3 SidoWnderXTft S' 104,469.00 $ 313,407.00
9
3 Frontler intermational Trucks Inc.(Option 2) Cnre Caller 3 LET S 106,176.00 $ 497,925.00
Labile 3 Amomiaer S 120,895.00 $ 302,666.00
��'l1FRf y y =o .
4 GSP Marketing Inc:J G$Products Mack 3 LEU013 S 140,209.97 S 444,029.00
GSP Marketing Inc. 3 C38127A $ 96,904.70 $ 297,714.04
tit
5 Peterbuiltof FL Smith,LLC(Option 1) Patehuli[ 3 320 S 137,646.00 S 412,944,00
Labde 7 Automlrer RX $ 720,696.00 S 392,688.00
Ls'%m. -,6(6294
6 Peterbuiltof FL Smith,LLC(Option 2) paterbulit 3 320 $ .00 412,944.00
Scranton Mfg.Co. 3 New Way Skiewinder $ 704,489,80 $ 313,407.00
I.%eyx..•?�7. . 3'
7 Scruggs Equiptem Company Truck 1.2011 Mack a Truck 283.2013 Mack 3 LEUG13 $ 95,904.78 $ 207,714.34
G8S Products 3 CS48127A $ 148,209.67 S 444,629.00
8 Shipley Motor Equipment Company Mack 3 LEU613 $ 137,619.76 $ 412,569]8
New Way 3 Sidewinder $ 104,409.00 $ 313,407.00
9 Truck Centers of Arkansas Autocar 3 ACX94 $ 168,725.00 S 470,175.00
Scmmon Mfg.Co. 3 New Way Sidewinder $ 104p69.00 $ 313,407,00
'NOTICE Bid award It term entupen varMrmne0m mkenum specmca0om and lonvai aWtNeintlon e7 City uFAWAVa.
CERTIFIED: (`✓`� — '� WITNESS
P.VICE,PURCX MGR
egmsibon o.: Date:
City Of Fayetteville - Purchase Order (PO) Request 111112012 A.z
it
(Not a Purchase Order) um er: xpec e e every Wage 6 of 6
All purchases under$2500 shall be used on a P-Card unless medical or 1099 service related. (Call x256 with questions)
All PO Request shall be scanned to the Purchasing e-mail.Purchasin i.fa tfeville.ar.us
Vendor#: Vendor Name: Mail
19771 PETERBILT OF FORT SMITH Yes:_ No:
Address: Fob Point: Taxable Quotes Attached
Yes:_ No:2 Yes: No: x
City: State: Zip Code: Ship to code: DivisIn Head Approval:
50
Requester: Requester's Employee#: fk
BARBARA OLSEN 1940
Item Description Quantity Unit of Issue Unit Cost Extended Cost Account Numbers Invento # Fixed Asset#
1 2012 PETERBILT 320 REFUSE TRUCKS WITH 2 EA 258,643.00 $517,086.00 9700.1920.5802.00
2 AUTOMATED ARM,PER BID SPECS#12-19 $0.00
3 TO BE UNITS 4021(FA#704021)AND UNIT $0.00 704021
4 4022(FA#704022) $0.00 704022
5 $0.00
6 $0.00
7 $0.00
8 $0.00
9 $0.00
10 $0.00
Shipping/Handling Lot $0.00
Special Instructions:
Subtotal: $517,086.00
Total: $517,086.00
Approvals:
Mayor: Department Director: Purchasing Manager:
Finance&Internal Services Director: Budget Manager: IT Manager:
Dispatch Manager: Utilities Manager: Other:
Revised 112/2008
City of Fayetteville Staff Review Form A.3
Bid#12-73 North Point Ford
City Council Agenda items Page 1 of 6
and
Contracts,Leases or Agreements
11/20/2012
City Council Meeting Date
Agenda Items Only
Dennis Pratt/Barbara Olsen Fleet Operations Transportation
Submitted By Division Department
Action Required:
A resolution awarding Bid#f12-73 to North Point Ford of North Little Rock in the amount of$49,856 for the purchase
of one Ford F250 with Deerskin Animal Control Body for use by Animal Services Division,and approval of a Budget
Adjustment to move funds to the Fleet expense account.
$ 49,856.00 $ 369,000.00 Light(Medium Utility Vehicles
Cost of this request Category/Project Budget Program Category/Project Name
9700.1920.5802.00 $ 221,766.00 Vehicles and Equipment
Account Number Funds Used to Date Program/Project Category Name
02078.2012 $ 147,234.00 Shop Fund
Project Number Remaining Balance Fund Name -
Budgeted Item = Budget Adjustment Attached
_ //-12./Z Previous Ordinance or Resolution#
Depart ' Director Date
Original Contract Date:
1Z Original Contract Number.
Attomey n Date
-PCU& C.)- `� Ij 5- zo1Z 11-02- i 2P 12:51 RCVC
Finance and Internal Services Director Date Received in City
Clerks Office
Chief of Sta Date
Received in r/
Mayor's Office
l �
ay .. at
Comments:
Revised January 15,2009
A.3
Lvi
Bid#12-73 North Point Ford
�� Page 2 E 6
YTHE CITY OF FAYETTEVILLE,ARKANSAS
DEPARTMENT CORRESPONDENCE
CITY COUNCIL AGENDA MEMO
To: Mayor/City Council
Thru: Terry Gulley,Director of Transportation
From: Dennis Pratt,Fleet Operations Supt.
Date: November 1, 2012
Subject: Purchase of one Pickup truck with Animal Control Body
PROPOSAL: That City Council approve the purchase of one F250 pickup with Animal Control Body from
North Point Ford of North Little Rock in the amount of$49,856 for use by Animal Services Division, and
approve a Budget Adjustment to move funds to the Fleet expense account.
RECOMMENDATION: Bid 12-73 was opened October 5, 2012. The low bid from North Point Ford meets
all specifications. A Bid tab sheet is attached.
Unit 2067 is a 2005 Dodge Sprinter Van that is no longer dependable or safe to drive. It dies without warning
when driving down the road which leaves the unit with no power steering or power brakes. Neither Fteet nor
the vendor could find and fix the problem. The unit is too close to replacement(due in 2013)to spend more
funds in troubleshooting.
I recommend acceptance of the low bid from North Point Ford in the amount of$49,856.
As this unit was not budgeted for capital purchase in 2012, a Budget Adjustment will be needed to move the
funds from Shop Fund balance.
This purchase was unanimously approved by the Equipment Committee at the meeting of October 30, 2012.
BUDGET IMPACT: This unit will arrive in 2013. It was budgeted for on both the capital and operating sides
win 2013. However, since Fleet is purchasing it in 2012, a Budget adjustment is necessary to move the funds to
the Fleet expense account.
A.3
Bid#12-73 North Point Ford
Page 3 of 6
RESOLUTION NO.
A RESOLUTION AWARDING BID #12-73 AND AUTHORIZING THE
PURCHASE OF ONE (1) FORD F-250 TRUCK WITH DEERSKIN ANIMAL
CONTROL BODY FROM NORTH POINT FORD OF NORTH LITTLE ROCK
IN THE TOTAL AMOUNT OF $49,856.00 FOR USE BY THE ANIMAL
SERVICES DIVISION, AND APPROVING A BUDGET ADJUSTMENT
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE,ARKANSAS:
Section 1. That the City Council of the City of Fayetteville, Arkansas hereby awards Bid
#12-73 and authorizes the purchase of one (1) Ford F-250 truck with deerskin animal control
body from North Point Ford of North Little Rock in the total amount of$49,856.00 for use by
the Animal Services Division.
Section 2. That the City Council of the City of Fayetteville, Arkansas hereby approves a
budget adjustment, a copy of which is attached to this Resolution as Exhibit"A".
PASSED and APPROVED this 20d' day of November, 2012.
APPROVED: ATTEST:
By: By:
LIONELD JORDAN, Mayor SONDRA E. SMITH, City Clerk/Treasurer